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HomeMy WebLinkAbout2nd quarter performance 2019City Clerk’s Office Performance 2nd Quarter Fiscal Year 2019 Performance Report January, February, March Legislative Support Matters • City Clerk prepared agenda, attended/recorded five Regular City Council meetings • Completed follow up of approved Council matters – contracts, letters, e-mails, scanned to LF and indexed • Seven resolutions adopted by Council • Four ordinances adopted by Council • Eight proclamations prepared for presentation by Mayor • Provided monthly City calendars and revisions to Council, city staff and press • Four advertisements placed with TCPalm • Coordinated attendance of clergy for Council meeting invocations Records Management Program • Responded to 30 public records requests • 116 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor Ten boxes of Personnel Files were imported into Laserfiche for permanent and long term records • Transferred and documented one bid records and twenty-two HR boxes for storage • Researched four internal records request Election Matters • Three candidates submitted TR treasurers reports; provided to press as requested • Executed one contract for 2019 Election City Board Matters • Noticed vacancies, prepared four board appointments, notified and provided info to appointees, updated Board Handbook and distributed pages • City Clerk prepared agenda, attended/recorded two CRA and one Stormwater Workshop within Council Meetings • Records Clerk published all scanned City board packets to City website and Laserfiche and provided to press and Council • Prepared two certificate of appreciation for outgoing board member • Created Social Media Policy for Board Members – Received confirmation of receipt from members Cemetery Matters • Certificates of Interment Rights issued for 17 locations for a total of $22,800. • Scanned all cemetery records as sold or amended for permanent retention • Records Clerk assisted with one funeral Personnel/Educational Matters • Records Clerk attended two project management meetings • Records Clerk attended three meetings for the Events Committee • Administered oath to one police officer • City Clerk attended Social Media Seminar • City Clerk attended Strategic Planning Seminar • City Clerk and Records Clerk attended Procurement Seminar • Records Clerk listened to MCCI video for update training Community Matters • Responded to or forwarded CITYSEB emails to appropriate departments