HomeMy WebLinkAboutCATALOGUE LIST 20182018 CATALOGUE LIST
18.001 Presentation by Dr. Henry Fischer – Zero Lot Line Impacts – 1/10/18 agenda –
presented
18.002 Announcement by Dr. Graham Cox – Transforming Landscapes for Sustainable
Future, January 19 & 20, 2018 at the Emerson Center – 1/10/18 agenda –
announced
17.022/18.003 Resolution No. R-18-02 – Accepting 4th Quarter Financial Report and Adopting
Amendments to the FY2016/2017 Annual Budget – 1/10/18 agenda – approved
17.144/18.004 Resolution No. R-18-03 - Final Plat – Sebastian Medical Suites Commercial
Subdivision – 1/10/18 agenda – approved
18.005 Police Pension Board of Trustees - Confirm Appointment of Fifth Member, Paul
Williamson – 1/10/18 agenda – approved
18.006 Planning and Zoning Commission Interview, Unless Waived, and Submit
Nominations for One Unexpired, Alternate Member – 1/10/18 agenda – Mauti
apptd alt member - Interview, Unless Waived, Appoint One Expired, Regular
Member Position – Term to Expire May 1, 2021 - 5/9/18 agenda – Reyes
reapptd
17.029/18.007 First Reading and Public Hearing of Ordinance No. O-18-01 Relating to Medical
Marijuana – 1/10/18 agenda – passed on first reading, PH 2/14/18 - Second
Reading and Public Hearing of Ordinance No. O-18-01 Relating to Medical
Marijuana – 2/14/18 agenda – tabled to 2/28/18 meeting – 2/28/18 meeting
cancelled for lack of agenda items - Second Reading and Public Hearing of
Ordinance No. O-18-01 Relating to Medical Marijuana 3/14/18 agenda – tabled
for 90 days - Second Reading and Public Hearing of Ordinance No. O-18-01
Relating to Medical Marijuana – 6/13/18 agenda – approved
17.136/18.008 City Attorney Search – 1/10/18 agenda – James Stokes apptd City Attorney,
contract to be on next agenda - Approve City Attorney Agreement with James
D. Stokes, Esq. – 1/24/18 agenda – approved
18.009 City Manager Resignation/Retirement – 9 May 2018 – 1/10/18 agenda – Council
accepted Griffin’s resignation, direct to advertise in-house for one week,
then contract with Colin Baenziger search firm - Approve City Manager Search
Agreement with Colin Baenziger & Associates in the Amount of $26,500 – 1/24/18
agenda - Consider, Discuss, Direct Staff Regarding ‘New’ City Manager
Compensation – 2/14/18 agenda – advertised salary range to remain the
same, at the time of hiring, the amount will be determined, welcome
reception/private interviews/public interviews/selection moved to first week
of April to accommodate the background checks to be completed by Colin
Baeziger - Review and Advise on City Manager Interview Process – 3/14/18
agenda – proceed as outlined in CM transmittal - Approve City Manager
Contract If Document Available – 4/11/18 agenda – contract approved -
Expression of Gratitude and Best Wishes to City Manager Joe Griffin - 5/9/18
agenda – expressed - Change of Command to New City Manager, Paul Carlisle -
5/9/18 agenda – completed - Approve Addendum 1 to City Manager’s Contract –
11/28/18 agenda – approved as amended
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18.010 Resolution No. R-18-01 FDOT JPA for Airport Security Cameras and Gate
Access Upgrades – 1/10/18 agenda – approved - Award Agreement to ADS
Security in the Amount of $76,628 for the Purchase and Installation of Security
Cameras and Video Monitoring/Recording Equipment at the Sebastian Municipal
Airport – 3/28/18 agenda – approved - 19.008/Resolution No. R-19-02
Authorizing the City Manager to Accept and Execute Documents Relating to
FDOT Public Transportation Grant Agreement to Replace Security Gate at
Sebastian Municipal Airport – 1/9/19 agenda – adopted
18.011 Approve Municipal Election Agreement between the Indian River County
Supervisor of Elections and City of Sebastian for Calendar Year 2018 and
Consider Rescheduling/Cancelling of City Meetings to Accommodate Early Voting
in Chambers – 1/10/18 agenda – approved - Approve Sebastian River Area
Chamber of Commerce Request for Candidate Forum for City of Sebastian
Candidates – October 16, 2018 – 9/12/18 agenda – pulled from consideration -
Reading of Certificate of Canvassing Board Returns Read by the City Attorney –
11/28/18 agenda - read
18.012 Sebastian Clambake Foundation – Presentation of Proceeds to 2017
Beneficiaries – 1/24/18 agenda – presented
18.013 Approve Fiscal Year 2018/2019 Budget Calendar – 1/24/18 agenda – approved,
Council to submit their budget items to CM for inclusion in next agenda
packet - Consider and Discuss 2018/2019 Budget Objectives – 2/14/18 agenda –
discussed but no specific direction given - Set Proposed (Maximum) Millage
Rate for FY18/19 - Submission of DR420 to Property Appraiser – 7/11/18 agenda
– set at 3.4 max - Update on Fiscal Year 2018/2019 Budget & CIP
Recommendations – 8/8/18 agenda – presented - Resolution No. R-18-28
Tentative Millage for Calendar Year 2018 – 9/17/18 agenda – approved -
Resolution No. R-18-29 FY 2018/2019 – Tentative Budget - 9/17/18 agenda –
approved - Resolution No. R-18-30 Adopting Amended Financial Policies for
Fiscal Year 2018-2019 9/17/18 agenda – approved as amended - Adopt
Resolution No. R-18-31 Millage Rate for Calendar Year 2018 – 9/26/18 agenda –
approved - Adopt Resolution No. R-18-32 Budget for Fiscal Year 2018/2019 –
approved - Adopt Resolution No. R-18-33 Approval of Six-Year CIP – FY 2019-
2025 – 9/26/18 agenda – approved
18.014 Approve the 2018 Pelican Island Wildlife Festival in Riverview Park on March 3,
2018 from 10 a.m. to 4:00 p.m. – 1/24/18 agenda – approved
18.015 Approve Alcoholic Beverages at Community Center for Meyer Event on February
17 from 4:30 pm to 8:30 pm - DOB Verified – 1/24/18 agenda – approved
18.016 Award Consultant Service Agreements for Professional Planning and Landscape
Architect to GAI Consultants, Inc.; Kimley-Horm and Associates, Inc.;
Redevelopment Management Associates, Inc. for Three Years with Two Optional
One Year Extensions – 1/24/18 agenda – approved - Award Work Authorization
#1 Under the Continuing Services Agreement with Redevelopment Management
Associates (RMA) in Amount of $46,000 for the CRA Master Plan Update –
3/28/18 agenda – approved
18.005/18.017 Police Pension Board of Trustees - Interview, Unless Waived, Submit Nomination
for One Civilian Position – Term to Expire January 2022 – 1/24/18 agenda –
Moyer apptd
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17.084/18.018 DMC Earth Embankment Design/Engineering Update – 1/24/18 agenda –
presented - Terminate the Agreement for Professional Engineering Services
Between the City of Sebastian and Dredging and Marine Consultants (DMC) –
3/14/18 agenda – termination approved
17.034/18.019 Approve Submission of Airport Master Plan Update Study (Draft) to the FAA for
Review – 1/24/18 agenda – presented
17.098/18.020 Consider the Purchase of Real Property – 1215 Indian River Drive – 1/24/18
agenda – approved - Consider, Discuss, and Direct Staff on Property
Possibilities for 1215 Indian River Drive – 3/28/18 agenda - motion to unite the
properties, CM to see if can donate the contents otherwise dispose of
contents – CM disposed of items. Hotel currently being used to store City
equipment.
18.021 Announcement by Interim City Attorney - Indian River County Delegation of the
Indian River Lagoon National Estuary Program (IRLNEP) Citizens Advisory
Committee (CAC) is hosting a listening meeting to obtain input from all citizens on
Tuesday, February 13, 2018 at 6 pm at the Indian River County School District
Office, 6500 57th Street, Vero Beach – 1/24/18 agenda – announced
18.022 Defibrillator Presentation by Nigel Hargreaves, Sebastian Inlet Sail & Power
Squadron – 2/14/18 agenda – presented
18.023 Prior Authorization for Council Travel to Florida League of Cities Advanced IEMO
April 27-28, 2018, Tampa – 2/14/18 agenda – approved - Florida League of
Cities Items - Council Delegate to FLC Annual Conference Business Meeting –
6/13/18 agenda – Kinchen apptd delegate - Resolutions to be Submitted to
FLC – 6/13/18 agenda – no resolutions requested - Certificates of Completion
Presented to Vice Mayor Kinchen and Council Member Dodd for Advanced
Institute for Elected Municipal Officials Training – 7/11/18 agenda – presented
18.024 Resolution No. R-18-05 – Florida Inland Navigation District Waterways Assistance
Program Grant Request for Shoreline Improvements at the Working Waterfront –
2/14/18 agenda – approved - Resolution No. R-18-07 – Florida Inland Navigation
District (FIND) Waterways Assistance Program Grant Request for Shoreline
Improvements at the Working Waterfront – 3/28/18 agenda – approved - Approve
2018-2019 Waterway Assistance Program F.I.N.D. Grant Award Agreement for
Working Waterfront Improvements Phase 3 and Authorize the City Manager to
Execute Appropriate Documents -10/10/18 agenda – approved - 19.009/Approve
CSA #6 to Continuing Services Agreement with Schulke, Bittle & Stoddard, LLC to
Provide Final Construction Plans for the Fisherman’s Landing Pervious Parking Lot
in the Amount of $21,100.00 and Authorize the City Manager to Execute the
Appropriate Documents – 1/9/19 agenda – approved - 19.009/Approve CO#1 to
Continuing Consulting Services Agreement with Applied Technology &
Management to Provide Construction Management of the Working Waterfront
Parking Lot Improvements in the Amount of $3,000.00 and Authorize the City
Manager to Execute the Appropriate Documents – 1/9/19 agenda – approved
18.025 Approve Community Easter Sunrise Service at Riverview Park with Use of Stage
on April 1, 2018 from 6:30 a.m. to 7:30 a.m. – 2/14/18 agenda – approved
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18.026 Award Construction Services Agreements to Tim Rose Contracting, Inc. and
Ranger Construction Industries, Inc. for Street Milling and Paving and Authorize
the City Manager to Execute the Appropriate Documents – 2/14/18 agenda –
approved
18.027 Authorize Work Authorization #1 to Tim Rose Contracting, Inc. Construction
Services Contract for the Milling, Base Conditioning and Paving of Keystone Drive
in the Amount of $46,737 – 2/14/18 agenda – approved
18.028 First Reading Ordinance No. O-18-02 Fire Prevention and Protection – Set Public
Hearing March 14, 2018 – 2/14/18 agenda – passed on first reading as
amended - Second Reading and Public Hearing of Ordinance No. O-18-02 Fire
Prevention and Protection – 3/14/18 agenda – approved - Contingent to the
Approval of O-18-02, Authorize the City Manager to Execute an Agreement with
SAFEbuilt Florida to Provide Inspection and Plan Review Services for the City Fire
Marshal – 3/14/18 agenda – approved - Resolution No. R-18-06 – Amending the
Building Permit Fee Schedule to Provide for Fire Safety Inspection Fees,
Amending R-12-20 – 3/14/18 agenda – approved - Discuss Possible Response to
Indian River County Regarding Fire Marshal – 4/25/18 agenda - CA to gather
input from Council Members
18.029 City Attorney Report on Recreational Impact Fees – 2/14/18 agenda - reported
18.030 First Reading Ordinance No. O-18-03 – Petition for Voluntary Annexation – Spirit of
Sebastian – Set Public Hearing March 14, 2018 – 2/14/18 agenda – passed on
first reading - Second Reading and Public Hearing Ordinance No. O-18-03 –
Petition for Voluntary Annexation – Spirit of Sebastian – 3/14/18 agenda –
approved - First Reading and Transmittal Public Hearing of Ordinance No. O-18-04
– Request for Comprehensive Plan Future Land Use Map Amendment – Spirit of
Sebastian – 5/23/18 agenda – passed on first reading - Quasi-Judicial First
Reading of O-18-05 – Request for Rezoning and PUD Conceptual Development
Plan Approval – Spirit of Sebastian – 5/23/18 agenda – passed on first reading -
Second Reading and Adoption Hearing of Ordinance No. O-18-04 – Request for
Comprehensive Plan Future Land Use Map Amendment - Spirit of Sebastian –
7/25/18 agenda – approved - Second Reading and Quasi-Judicial Adoption
Hearing of Ordinance No. O-18-05 – Request for Rezoning and PUD Conceptual
Development Plan - Spirit of Sebastian – 7/25/18 agenda – approved
18.031 Proclamation – March for Meals Campaign 2018 – Karen Diegl, President and
CEO of the Senior Resource Center – 3/14/18 agenda – presented
18.032 Proclamation – Kick Butts Day 2018 – Genevieve Presti and Kayla Hershberger,
Students Working Against Tobacco Leaders – 3/14/18 agenda – presented
18.033 Resolution No R-18-08 - Accepting the 1ST Quarter Financial Report and Adopting
Necessary Amendments to the FY17/18 Annual Budget – 3/14/18 agenda –
approved - Resolution No. R-18-09 – Accepting 2nd Quarter Financial Report
and Adopting Necessary Amendments to the FY2017/2018 Annual Budget –
6/13/18 agenda – approved - Resolution No. R-18-15 - Accepting 3rd Quarter
Financial Report and Adopting Necessary Amendments to the FY17/18 Annual
Budget – 8/8/18 agenda – approved - 19.001/Resolution No R-19-01 - Accepting
the 4th Quarter Financial Report and Recognizing Necessary Amendments and
Adjustments to the FY17/18 Annual Budget – 1/9/19 agenda – adopted
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18.034 Approve Street Closings for Earth Day and Waste Management’s Shred-It Events
on April 21, 2018 – 3/14/18 agenda – approved
18.035 Approve Expenditure of Sebastian Police Department Forfeiture Funds for the
DARE Program in Accordance with FS 932.7055 – 3/14/18 agenda – approved
18.036 Approve Alcoholic Beverages at Community Center for Yates Event on March 24,
2018 from 3:30 pm to 9:30 pm - DOB Verified – 3/14/18 agenda – approved
18.037 Approve Alcoholic Beverages at Yacht Club for Jones Event on April 7, 2018 from
2:00 pm to 6:00 pm - DOB Verified – 3/14/18 agenda – approved
18.038 Approve Alcoholic Beverages at Community Center for Ruiz Event on April 7,
2018 from 4:00 pm to 10:00 pm - DOB Verified – 3/14/18 agenda – approved
18.039 Natural Resources Board - Interview, Unless Waived, Submit Nominations for
One Regular Member – Term to expire 7/1/2019 – 3/14/18 agenda – Hoffman
apptd reg member - Interview, Unless Waived, Submit Nominations for One
Unexpired, Vacant Regular Member Position – Term to Expire July 1, 2019 –
7/25/18 agenda – Olson apptd reg member - Certificate of Appreciate to Rose
Glaser for Natural Resources Board Service – 10/10/18 agenda - presented -
Interview, Unless Waived, Appoint One Regular Member Position – Term to
Expire July 1, 2021 – 10/10/18 agenda – Wolfe apptd reg member - Interview,
Unless Waived, Appoint One Alternate Member Position – Term to Expire 7/2021
– 11/28/18 agenda – Callaghan apptd alt - Interview, Unless Waived, Appoint
One Alternate Member Position – Term to Expired 7/2020 – 11/28/18 agenda –
Moga apptd alt
18.040 Approve Single Source Request for Purchase of Twenty (20) XL-185P Portable
Radios for the Sebastian Police Department – 3/14/18 agenda – approved -
Approve Single Source Request for Purchase of Twenty-Two (22) XL-185P
Portable Radios for the Sebastian Police Department – 11/28/18 agenda –
approved
18.041 Presentation by Judy Burgarella, Sebastian River Art Club – 3/28/18 agenda –
presented $500 donation for blinds
18.042 Proclamation - Red Cross Month – March 2018 – Accepted by Ben Trautman,
Community Volunteer Leader, American Red Cross Red Cross – 3/28/18 agenda
- presented
18.043 Proclamation – Water Conservation Month - April 2018 – Accepted by Abby
Johnson, Intergovernmental Coordinator, St. Johns River Water Management
District – 3/28/18 agenda – presented
18.044 Proclamation – National Public Safety Telecommunicators’ Week - April 8-14,
2018 – Accepted by a City of Sebastian 911 Operator – 3/28/18 agenda -
presented
18.045 Presentation of Fiscal Year 2017 Comprehensive Annual Financial Report
(CAFR) and Annual City Audit by City Auditor, Rehmann Robson – 3/28/18
agenda – presented - Authorize the City Manager to Execute an Extension
Agreement with Rehmann Robson, LLC to Provide Comprehensive Annual
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Financial Reports and Single Audits for Two Additional Years – 3/28/18 agenda –
approved
18.046 Fiscal Year 2017 CRA Annual Report in Accordance with F.S.163.356(3)(c)
Accept and Forward to City Council – 3/28/18 agenda – approved - Accept
Community Redevelopment Agency (CRA) Annual Report of Activities for
FY2017 as Required by FS and Announce Availability of Document to Public –
3/28/18 agenda – approved
18.047 Authorize Mayor to Sign and Deliver Letters to Federal Legislators Regarding
Sober Homes – 3/28/18 agenda - approved
18.048 Set Date for Public Hearing – Stormwater Utility Fee – 3/28/18 agenda – hearing
approved - Resolution No. R-18-19 – Increasing the Stormwater Utility Fee -
5/9/18 agenda – approved - Discussion of Stormwater Fee Workshop – 5/23/18
agenda – schedule for July 11 - Review and Consideration of Recommended
Steps Presented by Staff as an Effort to Clarify the Equitable Distribution of
Credits as Part of the Increase in Stormwater Fee – 7/11/18 agenda – staff will
do best effort – to be on January 23, 2019 agenda
18.049 Authorize the City Manager to Execute a Lease Addendum with National
Aperture Allowing an Extension of Their Original Airport Lease Terms on a
Month-to-Month Basis – 3/28/18 agenda – approved
18.050 Direct Process for Selection of Grand Marshall of the 4th of July Parade –
3/28/18 agenda - staff to set up parade committee with willing civic
organizations
18.051 Proclamation – National Volunteer Week – April 15 – 21, 2018 – 4/11/18 agenda -
presented
18.052 Proclamation - Guardian Ad Litem Month – Gary Bokas, Supervising Attorney,
19th Judicial Circuit Court – 4/11/18 agenda – presented
18.053 Proclamation – Child Abuse Prevention Month – Angel Robertson, Castle
Parenting Solutions Community Relations Specialist – 4/11/18 agenda –
presented
18.054 Approve Purchase of Two Cisco Catalyst Switches from Veytec in the Amount of
$22,359.58 – 4/11/18 agenda – approved
18.055 Authorize the Purchase of Three 2018 Ford Explorer Detective Vehicles from
Bartow Ford Under the Charlotte County Bid #2015000418 in the Amount of
$92,928.29 – 4/11/18 agenda – approved
18.056 Authorize the Purchase of Two 2018 Ford Explorer Patrol Vehicles from Bartow
Ford Under the Charlotte County Bid #2015000418 in the Amount of $81,044.18 –
4/11/18 agenda – approved
18.057 Approve the Purchase of One 2018 Chevy Tahoe 2WD K9 Vehicle from Alan Jay
Fleet Sales Under the National Joint Powers Alliance Bid #2018-120716-NAF in
the Amount of $48,514.35 – 4/11/18 agenda – approved
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18.058 Approve Alcoholic Beverages at Yacht Club for Feathers Event on April 29, 2018
from 1:00 pm to 6:00 pm - DOB Verified – 4/11/18 agenda – approved
18.059 Approve Alcoholic Beverages at Community Center for Burton Event on May 19,
2018 from 4:00 pm to 8:00 pm - DOB Verified – 4/11/18 agenda – approved
18.060 Approve Agreement with FPL to Construct, Manage, and Maintain a Solar Canopy
at the Splash Pad and Authorize City Manager to Execute Appropriate Documents
– 4/11/18 agenda – approved
18.061 Dedication of Freedom Shrine Donated to the City by the Exchange Club of
Sebastian - Presentation – 25th Anniversary of the Sebastian Exchange Club
Foundation Blue Water Open Charity Offshore Fishing Tournament – 4/25/18
agenda – dedicated and presented
18.062 Resolution No. R-18-20 - Partial Abandonment of Rear Easement – 169 Joy
Haven Drive – 4/25/18 agenda – approved
18.063 Approve Chief of Police Employment Agreement – 4/25/18 agenda – approved
18.064 Approve “Concerts in the Park” Agreement with Sebastian River Area Chamber of
Commerce – 4/25/18 agenda – approved
18.065 Approve Alcoholic Beverages at Community Center for Mosher Event on June 9,
2018 from 5:00 pm to 9:00 pm - DOB Verified – 4/25/18 agenda – approved
18.066 Approve Modification to Golf Course Restaurant Concession Agreement –
4/25/18 agenda – motion failed - Reconsider Action Taken on April 25, 2018
Regarding Sebastian Golf Course Restaurant Lease - 5/9/18 agenda – motion to
direct CA not to act on default for 60 days - Discuss and Consider Sebastian
Golf Course Restaurant Lease Options – 7/11/18 agenda – new bid with new
parameters to go out - Consider Sebastian Municipal Golf Course Restaurant
Lease Assignment – 9/12/18 agenda – motion to have CM negotiate lease with
the Pelican Diner
18.067 Proclamation –National Peace Officers Memorial Day – May 15, 2018 and
National Police Week – May 13–19, 2018 - Accepted by Police Chief Michelle
Morris and Members of Sebastian’s Police Department - 5/9/18 agenda –
presented
18.068 Proclamation - National Safe Boating Week - May 19-25, 2018 – Accepted by
Commander Frans Eyberse, USCG Auxiliary Flotilla 56 - 5/9/18 agenda –
presented
18.069 Prior Authorization for Council Travel to Florida League of Cities Annual
Conference, August 15-18, 2017, Diplomat Beach Resort, Hollywood, Florida FLC
Conference - 5/9/18 agenda – approved
18.070 Approve Sale of Real Property Located at 198 Columbus Street in Accordance
with Code Sec. 2-93(b) - 5/9/18 agenda – approved, CA to write contract
18.071 Approve 2018/2019 Show Dates for Craft Club of Sebastian, Inc. at Riverview
Park - 5/9/18 agenda – approved
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18.072 Approve 2018/2019 Show Dates for Sebastian River Art Club at Riverview Park -
5/9/18 agenda – approved
18.073 Approve Work Authorization Under the Construction Services Agreement with Tim
Rose Contracting, Inc. for Paving Project at the Community Center and Authorize
the City Manager to Execute the Appropriate Documents - 5/9/18 agenda –
approved
Added Approve Work Authorization Under the Construction Services Agreement with Tim
Rose Contracting, Inc. for Road Base Reconstruction and Paving of Glentry Lane
in the Amount of $96,381 and Authorize the City Manager to Execute the
Appropriate Documents - 5/9/18 agenda – approved
18.074 Proclamation – Code Enforcement Officers Appreciation Week - June 4-8, 2018 –
5/23/18 agenda – presented
18.075 Approve Road Closures for Substance for Substance Awareness Center of Indian
River County 5K Run Fundraiser – Wednesday, July 4, 2018 - 6 am to 8 am –
Including the Closure of Sebastian Blvd. for Remainder of 4th of July Festivities –
5/23/18 agenda – approved
18.076 Approve Alcoholic Beverages at the Yacht Club for Cascio Event on July 7, 2018
from 12:00 pm to 6:00 pm - DOB Verified – 5/23/18 agenda – approved
18.077 Approve Work Authorization Under the Construction Services Agreement with Tim
Rose Contracting, Inc. for Reconstruction of Dewitt and Damask Lanes in the
Amount of $108,386.60 and Authorize the City Manager to Execute the
Appropriate Documents – 5/23/18 agenda – approved
18.078 Approve Work Authorization Under the Construction Services Agreement with Tim
Rose Contracting, Inc. for Paving of Pelican Island Place in the Amount of
$24,920.00 and Authorize the City Manager to Execute the Appropriate
Documents – 5/23/18 agenda – approved
18.079 Approve Work Authorization Under the Construction Services Agreement with Tim
Rose Contracting, Inc. for Milling and Paving of Indian River Drive in the Amount
of $346,812.70 and Authorize the City Manager to Execute the Appropriate
Documents – 5/23/18 agenda – approved - Approve Sole Source Agreement with
Paveway Systems, Inc. in the Amount of $31,641.30 to Install 17 Crosswalks on
Indian River Drive and Authorize the City Manager to Execute the Appropriate
Documents – 9/12/18 agenda – approved - Authorize Change Order #1 Under
the Construction Services Agreement with Tim Rose Contracting, Inc. for the
Installation of Two Stormwater Cross Drains Near the Tiki Bar & Grill and Oyster
Pointe in the Amount of $346,812.70 – 9/12/18 agenda – approved
18.080 Sebastian River Area Chamber of Commerce Presentation, Beth Mitchell,
President/CEO – 6/13/18 agenda – presented - Presentation to Beth Mitchell,
President/CEO Sebastian River Area Chamber of Commerce – 12/12/18 agenda
– retirement proclamation presented
18.081 Award Work Authorization #1 Under the Continuing Services Agreement with
Kimley-Horn and Associates, Inc. to Update the Conservation, Coastal
Management and Public Facilities Element of the City’s Comprehensive Plan and
Authorize the City Manager to Execute Appropriate Documents – 6/13/18 agenda
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– approved - Resolution No. R-18-14 - FDEP Grant Agreement to Provide
Coastal Resilience into the Comprehensive Plan – 9/12/18 agenda – approved
18.082 Approve Road Closures for Christmas in July – Shop with a Cop Event, July 21,
2018 from 9 a.m. to 2:30 p.m. – 6/13/18 agenda – approved
18.083 Approve Alcoholic Beverages at Community Center for Supplee Event on July 7,
2018 from 10:00 am to 1:00 pm - DOB Verified – 6/13/18 agenda – approved
18.084 Approve Alcoholic Beverages at Community Center for Greer Event on July 14,
2018 from 3:30 am to 9:30 pm - DOB Verified – 6/13/18 agenda – approved
18.085 Construction Board - Interview, Unless Waived, Submit Nominations for One
Concerned Citizen, Alternate Member Position – 6/13/18 agenda – Parris apptd -
Construction Board - Interview, Unless Waived, Submit Nominations for One
Vacant, Alternate Member, Contractor Position – Term to Expire September 30,
2019 – 7/11/18 agenda – Wilcher apptd alt member contingent upon code
change to allow retirees - Interview, Unless Waived, Appoint One Regular
Member, Plumber Position – Term to Expire 9/30/2021 – 10/10/18 agenda –
Fortier reappted - Interview, Unless Waived, Appoint One Regular Member,
Engineer/Architect Position –Term to Expire 9/30/2021 – 10/10/18 agenda –
Manero reappted - Interview, Unless Waived, Appoint One Regular Member,
Contractor Position – Term to Expire 9/30/2021 – 10/10/18 agenda – Crockett
reapptd - Interview, Unless Waived, Appoint One Regular Member, Contractor
Position – Term to Expire 9/30/2021 – 10/10/18 agenda – Zullo apptd
18.086 Parks and Recreation Advisory Committee - Interview, Unless Waived, Submit
Nominations for Two Regular Member Positions – 6/13/18 agenda – White and
Sims reapptd
18.087 First Reading Ordinance No. O-18-06 – Petition for Voluntary Annexation –
Graves Brothers Company – 6/13/18 agenda – passed on first reading - First
Reading and Public Hearing for Transmittal to DEO - Ordinance No. O-18-07
Amending the Future Land Use – 6/13/18 agenda – passed on first reading -
Second Reading and Adoption Hearing of Ordinance No. O-18-06 - Petition for
Voluntary Annexation – Graves Brothers Company – 8/8/18 agenda – approved -
Second Reading and Adoption Hearing of Ordinance No. O-18-07 – Request for
Comprehensive Plan Future Land Use Map Amendment – Graves Brothers
Company – 8/8/18 agenda – approved
18.088 First Reading and Public Hearing for Transmittal to DEO - Ordinance No. O-18-07
Amending the Future Land Use – 6/13/18 agenda – passed on first reading
18.089 Consider Cancellation of June 27th Meeting – 6/13/18 agenda – meeting
cancelled
18.090 Proclamation – Treasure Coast Waterway Clean Up Week - July 23-29, 2018 –
7/11/18 agenda – read and mailed
18.091 Approve the Purchase of the 500 Palm/Fingerprint Scanning System in the
Amount of $16,965.00 for the Sebastian Police Department – 7/11/18 agenda –
approved
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18.092 Approve Purchase of Security System Upgrades for City Hall and Police
Department from ADS Security by Piggy-Backing Contract Dated January 10,
2018 in the Amount of $47,843.00 – 7/11/18 agenda – approved
18.093 Approve Purchase of One 2018 Nissan Frontier King Cab Truck for the Building
Department from Beck Automotive Under Tallahassee Contract in the Amount of
$17,980.74 – 7/11/18 agenda – approved
18.094 Authorize City Manager to Formally Reject All Bids Received for Shade Hangar
Construction at Sebastian Municipal Airport and Activate a Rebid – 7/11/18
agenda – approved/add bids rejected - Waive Purchasing Procedures and
Award Airport Shade Hangar Construction Contract to Clyde Johnson Contracting
and Roofing in the Amount of $523,546. and Authorize the City Manager to
Execute Appropriate Documents – 7/25/18 agenda – approved - Approve
Change Order #1 to Clyde Johnson Construction Services Agreement for
Additional Shade Hangar Materials in the Amount of $46,364.00 and Authorize
the City Manager to Execute the Appropriate Documents – 9/12/18 agenda –
approved
18.095 Citizens Budget Review Advisory Board - Interview, Unless Waived, Submit
Nominations for One Vacant Alternate Member Position – Term to Expire July 11,
2021 – 7/11/18 agenda – Weragoda apptd alt member - Citizens Budget Review
Advisory BoardCouncil Members Confirm Their Appointees – 11/28/18
agendaNominate Two At-Larger Members – Terms to Expire November 2019 –
11/28/18 agenda – Cerda apptd, Hall reapptd
18.096 First Reading Ordinance No. O-18-09 – Amending Chapter 26 - Construction
Board Membership - Set Public Hearing for August 8, 2018 – 7/11/18 agenda –
passed on first reading - Second Reading and Public Hearing of Ordinance No.
O-18-09 – Amending Chapter 26 - Construction Board Membership – 8/8/18
agenda – approved
18.097 Award Work Authorization Under the Continuing Services Agreement with MBV
Engineering, Inc. in Amount of $19,145.00 Re-Design Bank Stabilization for Stone
Crop Drainage – 7/11/18 agenda – approved - Resolution No. R-18-26 Providing
Authority to City Manager or His Designee for the Execution of Grant Applications
Submitted on Behalf of the City for Funding Assistance (note this blanket
authorization) – 9/12/18 agenda – approved
18.098 Charter Officer Evaluations in Accordance with Resolution No. R-12-08– 7/11/18
agenda – Council to be in constant dialog with CM & CA; motion to give CC
raise in accordance with contract
18.099 Resolution No. R-18-11 – Requesting FDEP and SJRWMD to Reduce Permit
Application Fees – 7/25/18 agenda – approved
18.100 Approve Agreement Between the School Board of Indian River County and the
City of Sebastian for the School Resource Officer Program and Authorize the
Mayor to Execute Appropriate Documents – 7/25/18 agenda – approved -
Approve Agreement Between the Sebastian Charter Junior High, Inc. and the
City of Sebastian for a School Resource Officer and Authorize the Mayor to
Execute Appropriate Documents – 9/12/18 agenda – approved
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18.101 Authorize the Purchase of Carpeting for the Council Chambers from Creative
Floors Not to Exceed $17,370.00 – 7/25/18 agenda – approved
18.102 Approve Change Order #1 to Infrastructure Consulting & Engineering to Correct
Calculations of the Construction Engineering and Inspection of Taxiways D and E
at Sebastian Municipal Airport and Authorize the City Manager to Execute the
Appropriate Documents – 7/25/18 agenda – approved
18.103 First Reading of Ordinance No. O-18-08 Short-Term Vacation Rentals – 7/25/18
agenda – PH to be September 12, 2018 - passed on first reading - Second
Reading and Public Hearing of Ordinance No. O-18-08 Short-Term Vacation
Rentals – 9/12/18 agenda – approved
18.104 Presentation of Employee Health, Dental, and Vision Insurance Program for
FY18/19 – 8/8/18 agenda – presented - Approve FY2018/2019 Employee Group
Medical (Florida Blue), Dental and Vision (Humana), Employee Assistance
Program and Life Insurance (Lincoln Financial) as Presented at the August 8,
2018 Council Meeting – 9/26/18 agenda – approved
18.105 Award Work Authorization #1 Under the Continuing Services Agreement with GAI
Consultants, Inc. in Amount of $33,985 for Conceptual Designs and Construction
Drawings of Landscape, Hardscape, and Signage at the Working Waterfront and
Authorize the City Manager to Execute the Appropriate Documents – 8/8/18
agenda – approved
18.106 Resolution No. R-18-12 - Authorizing Sebastian Airport’s FAA Identifier Moniker to
be Changed from X26 to SEB – 8/8/18 agenda – approved
18.107 Resolution No. R-18-13 – Partial Abandonment of Rear Easement- 501 Caravan
Terrace – 8/8/18 agenda – approved
18.108 Authorize Mayor to Sign and Approve Submittal of Edward Byrne Justice
Assistance Grant (JAG) Application in the Amount of $11,780 – 8/8/18 agenda –
approved
18.109 Resolution No. R-18-17 – FAA Airport Improvement Program (AIP) Grant –
Taxiway “C” Construction – 8/13/18 Spc Mtg – approved - Approve Construction
Services Agreement with Dickerson Florida, Inc. for Construction of Taxiway “C”
at the Sebastian Municipal Airport in the Amount of $2,192,481.55 and Authorize
City Manager to Execute Appropriate Documents – 9/12/18 agenda – approved -
Approve Work Authorization #4 Under the Continuing Infrastructure Consulting &
Engineering Agreement in an Amount Not to Exceed $269,687.00 for the
Construction Management, Engineering and Inspection Services of Taxiway “C” at
Sebastian Municipal Airport and Authorize the City Manager to Execute the
Appropriate Documents – 9/12/18 agenda - approved - Resolution No. R-18-16 -
FDOT Supplemental JPA for the Construction of Taxiway “C” – 9/12/18 agenda –
approved
18.110 Authorize the Payment of $7,500 to Upgrade and Relocate Munis Financial
Software and $1,700 for Hosting Remaining 1.5 Months of FY17/18 – 8/8/18
agenda – approved
18.111 Authorize the Purchase of New Restroom Roof at Barber Street Sports Complex
from Freedom Roofing in the Amount of $21,750 – 8/8/18 agenda – Leeward
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Roofing approved - Authorize a Construction Services Agreement with Builders
Showcase, Inc. in the Amount of $135,910.00 for the Renovation of the Barber
Street Football Field Restrooms and Authorize the City Manager to Execute the
Appropriate Documents – 9/26/18 agenda – approved - 19.006/Approve Change
Order #1 to #CSA2 to Continuing Services Agreement with Schulke, Bittle &
Stoddard, LLC for Expanded Scope of Renovations to the Barber Street Sports
Complex Restroom in the Amount of $6,200.00 and Authorize the City Manager to
Execute the Appropriate Documents – 1/9/19 agenda – approved
18.112 Approve Sammi’s Cheetah 5K Run/Walk at the Sebastian Municipal Golf Course
on September 29, 2018 from 7:30 a.m. to 11:00 a.m. – 8/8/18 agenda –
approved
18.113 Resolution No. R-18-21 – Adopting an Updated Statewide Mutual Aid Agreement
for Continued Participation with the Indian River County Comprehensive
Emergency Management Plan and the Florida Division of Emergency
Management – 9/12/18 agenda – approved
18.114 Life Saving Award Presentation to Officer Andrew Evans – 9/12/18 agenda –
presented - Life Saving Award Presentation to Corporal Ritchie Revis – 9/12/18
agenda – presented
18.115 Proclamation – Hunger Awareness Month – September 2018 – Accepted by
Rebecca Rodriguez, Triana Romero, Treasure Coast Community Food Bank –
9/12/18 agenda – presented
18.116 Proclamation – School Attendance Awareness Month – September 2018 –
Accepted by Principal Dariyall Brown (SRHS) and Student Caleb Arcentales (Who
Had Perfect Attendance Last School Year) – 9/12/18 agenda – presented
18.117 Proclamation – Constitution Week – September 17 – 23, 2018 – Accepted by
Holly Hamilton, Daughters and Children of the American Revolution – 9/12/18
agenda – presented
18.118 Proclamation – Inflammatory Breast Cancer Month – October 2018 – Accepted by
Holly Hamilton – 9/12/18 agenda – presented
18.119 Resolution No. R-18- 22 Designating S. Easy Street Between Englar Drive and S.
Wimbrow as a “No Through Truck Zone” – 9/12/18 agenda – approved
18.120 Resolution No. R-18-23 Approve the Final Plat for a Commercial Subdivision
Known as Chesser’s Gap Phase IV – 9/12/18 agenda – approved
18.121 Resolution No. R-18-24 Ratifying a Wage Adjustment Equivalent to 4% and
Amendment to Article 20.2 of the Coastal Florida Public Employees Association
Bargaining Agreement and Authorize the City Manager to Execute the
Appropriate Documents – 9/12/18 agenda – approved
18.122 Resolution No. R-18-25 Ratifying a Wage Adjustment Equivalent to 4% and
Amendment to Article 15.3 of the Coastal Florida Police Benevolent Association
Bargaining Agreement and Authorize the City Manager to Execute the
Appropriate Documents – 9/12/18 agenda – approved
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18.123 Approve Road Closure and Use of Mobile Stage for Sebastian Police
Department’s Community Night Out on October 23, 2018 from 5:00 p.m. to 7:00
p.m. – 9/12/18 agenda – approved
18.124 Authorize the Purchase of Warranty Upgrades for Four Dell Servers in the Amount
of $21,258.53 and Authorize the City Manager to Execute the Appropriate
Documents – 9/12/18 agenda – approved
18.125 Approve Amendment #2 to Airport Lease Between the City of Sebastian and
Sebastian Aero Services, Inc. to Provide Avgas Sales on the East Side the Airport
– 9/12/18 agenda – approved
18.126 Approve Amendment #5 to LoPresti Airport Lease for Additional Office Space in
the Airport Administration Building and Authorize the City Manager to Execute the
Appropriate Documents – 9/12/18 agenda – approved
18.127 Approve Fishe Flying Corporation Airport Lease at Sebastian Municipal Airport –
9/12/18 agenda – approved
18.128 Resolution No. R-18-27 – Abandonment of Side Yard Easements – 409 Warren
Street – 9/26/18 agenda – approved
18.129 Authorize the City Manager to Renew Policies with Preferred Governmental
Insurance Trust (PGIT) for Property, Casualty, Liability and Workers’
Compensation Insurance Coverage – 9/26/18 agenda – approved
18.130 Approve Sebastian River Middle School’s I.B. Program 5K Cowboy Run at the
Sebastian Municipal Golf Course on November 10, 2018 from 7:30 a.m. to 10:30
a.m. – 9/26/18 agenda – approved
18.131 Approve 6th Annual Capt. Hiram’s River Challenge Triathlon on November 18,
2018 from 7:30 a.m. to 9:30 a.m. – 9/26/18 agenda – approved - Approve
Overnight Boat Parking at Kayak Launch in Riverview Park for Hiram’s Haul Race
on October 27-28, 2018 – 10/10/18 agenda – approved
18.132 Approve Alcoholic Beverages at Community Center for Garcia Event on October
13, 2018 from 4:00 p.m. to 10:00 p.m. - DOB Verified – 9/26/18 agenda –
approved
18.133 Approve Alcoholic Beverages at Community Center for Discepolo Event on
December 8, 2018 from 7:00 p.m. to 11:00 p.m. - DOB Verified – 9/26/18 agenda
– approved
18.134 Approve Alcoholic Beverages at Community Center for Smith Event on January
11, 2019 from 4:00 p.m. to 8:00 p.m. - DOB Verified – 9/26/18 agenda –
approved
18.135 Approve Alcoholic Beverages at Community Center for Giresi/Civita Event on
February 2, 2019 from 12:00 p.m. to 4:00 p.m. - DOB Verified – 9/26/18 agenda –
approved
18.136 Approve the Purchase and Installation of an Emergency Stand-by Generator for
the Police Evidence Building from Eau Gallie Electric in the Amount of $24,050.40
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and Authorize the City Manager to Execute Appropriate Documents – 9/26/18
agenda – approved
18.137 Approve Work Authorization #CSA4 to Continuing Services Agreement with
Schulke, Bittle & Stoddard, LLC to Design a Pickleball Court and Parking Complex
on Airport Drive East in the Amount of $37,900.00 and Authorize the City
Manager to Execute the Appropriate Documents – 9/26/18 agenda – approved -
Approve Site Plan Design and Location at Sebastian Municipal Airport as
Submitted for the Pickleball Courts by Continuing Engineering Consultant,
Schulke, Bittle & Stoddard LLC – 12/12/18 agenda – site approved - Approve the
Purchase ADA Modular Bathroom from CXT, Inc. (an L.B. Foster Company) for
the Pickleball Courts in the Amount of $60,896.79 Through the Government
Cooperative Pricing Agreement with Sourcewell (formally NJPA) and Authorize
the City Manager to Execute the Appropriate Documents – 12/12/18 agenda –
approved
18.138 Presentation of $1,000 Donation to Sebastian Police Department’s COPE
Program by Andrea Coy, President, Senior Activity Center of Sebastian –
10/10/18 agenda – presented
18.139 Proclamation - National Long-Term Care Residents' Rights Month – October 2018
Accepted by Claudia Nagel & Valerie Nubi-Collins – 10/10/18 agenda –
presented
18.140 Resolution No R-18-34 – Authorize an Intergovernmental Agreement Between the
South Central Planning and Development Commission in Louisiana and the City
of Sebastian for a Software License and Service Agreement to Use
MyGovernmentOnline - 10/10/18 agenda – approved
18.141 Authorize the Purchase of (10) Ruggedized Laptops for the Police Department in
the Amount of $ 24,013.50 Under the Florida State Contract #43211500-WSCA-
15-ACS – 10/10/18 agenda – approved
18.142 Authorize the Purchase of Six (6) 2019 Ford Explorer Vehicles from Bartow Ford
Company in the Amount of $312,370.44 for the Police Department Under
Charlotte County’s Bid No. 2018000509 – 10/10/18 agenda – approved but to be
further negotiated
18.142 Authorize the Purchase of One (1) 2019 Ford Explorer Replacement Vehicle from
Bartow Ford Company in the Amount of $52,061.74 for the Police Department
Under Charlotte County’s Bid No. 2018000509 – 10/10/18 agenda – approved
but to be further negotiated
18.143 Authorize Extension of Nash Janitorial Services Agreement for One Year
Increments for the Next Three Years and Authorize the City Manager to Execute
the Appropriate Documents - 10/10/18 agenda – approved
18.144 Approve Road Closures for Annual Christmas Parade on December 1, 2018 from
4:00 p.m. Until the End of the Event – 10/10/18 agenda – approved
18.145 Approve Use of Community Center by Alko-Thon at No Charge for Use During the
Holidays – 10/10/18 agenda – approved
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18.146 Approve Alcoholic Beverages at Community Center for Nemits Event on
November 11, 2018 from 1:00 p.m. to 4:00 p.m. – DOB Verified – 10/10/18
agenda – approved
18.147 Approve Alcoholic Beverages at Community Center for Arsenault Event on
November 10, 2018 from 2:00 p.m. to 6:00 p.m. - DOB Verified – 10/10/18
agenda - approved
Veterans Advisory Committee Report - 10/10/18 agenda – presented
18.148 Authorize the Piggyback of the City of St. Pete Beach’s Contract for a Pavement
Management Program in Amount of $38,900 and Authorize the City Management
to Execute the Appropriate Documents - 10/10/18 agenda – approved
18.149 Approve Work Authorization CSA#5 to Continuing Services Agreement with
Schulke, Bittle & Stoddard, LLC to Design a Pier at the Yacht Club in the Amount
of $30,950.00 and Authorize the City Manager to Execute the Appropriate
Documents – 10/10/18 agenda – approved
18.150 added Resolution No. R-18-35 – Authorizing the City Manager to Execute Public
Assistance Sub-Grant Agreements and Such Other Documents Required for
Hurricane Irma Reimbursements – 10/10/18 – approved
18.151 Certified Floodplain Manager Proclamation Presented to Michelle Faulkner, CFM
– 11/28/18 agenda – presented
18.152 Authorize Emergency Multi-Year Agreement with Connection for Anti-Spam/Virus
E-mail Protection and Backup Appliance with Storage and Authorize the City
Manager to Execute Appropriate Documents – 11/28/18 agenda – approved
18.153 Approve the Purchase of One 2019 Ford Super Duty DRW XL 4WD Crew
Cab/Dump Truck in the Amount of $51,342.10 for the Public Facilities
Department from Garber Ford, Inc. Under the Florida Department of
Management Services Bid Award #25100000-18-1 – 11/28/18 agenda –
approved
18.154 Approve the Purchase of Two John Deere Z950 ZTrak Zero Turn Mowers in the
Amount of $22,413.94 for the Parks and Recreation Division from Deere &
Co./Everglades Equipment Group Under the FL Ag and Lawn Equipment Contract
#21100000-15-1 (PG F2 CG 22) – 11/28/18 agenda – approved
18.155 Approve the Purchase of One 2019 Ford F-250 4WD Truck in the Amount of
$26,823.00 for the Parks and Recreation Division from Duval Ford Fleet Sales
Under the Florida Sheriff’s Association Bid Award #FSA18-VEL26.0/FSA18-
VEL16.0 – 11/28/18 agenda – approved
18.156 Approve the Purchase of One 2019 Ford F-350 SRW 4Door Crew Cab 4WD Pick-
Up in the Amount of $32,775.00 for the Public Facilities Department from Duval
Ford Fleet Sales Under the Florida Sheriff’s Association Bid Award #FSA18-
VEL26.0 Chassis/FSA18-VEH16.0 – 11/28/18 agenda – approved
18.157 Approve the Purchase of One 2019 Ford F-350 4WD Truck in the Amount of
$29,269.60 for the Cemetery Division from Garber Ford, Inc. Under the Florida
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Department of Management Services Bid Award #25100000-18-1– 11/28/18
agenda – approved
18.158 Approve Alcoholic Beverages at Community Center for Maldonado Event on
December 22, 2018 from 10:00 am to 10:00 pm - DOB Verified – 11/28/18
agenda – approved
18.159 Indian River County and Regional Boards/Committee Assignments – 11/28/18
agenda – no changes - Indian River County Commission Monthly Meeting
Monitoring – 11/28/18 agenda – McPartlan to take December and then order
on the dais will take the months
18.160 Ordinance No. O-18-10 – Amending Land Development Code Section 54-2-7.7
Regarding Walls and Fences – Set Public Hearing for December 12, 2018
January 9, 2019 – 11/28/18 agenda – passed on first reading
18.161 Resolution No. R-18-36 FDOT Public Transportation Grant Agreement – Design
and Construction of Hangar ‘D’ – 11/28/18 agenda – approved - Approve Work
Authorization #5 with Infrastructure Consulting and Engineering (ICE) for the
Design and Engineering of Hangar “D” at the Sebastian Municipal Airport in the
Amount of $73,587.00 and Authorize the City Manager to Execute Appropriate
Documents – 12/12/18 agenda – approved
18.162 Review and Consider 2019 Council Meeting Dates – 11/28/18 agenda – Nov 27,
Dec 25 cancelled, Nov 13 moved to 20
18.163 Review City Council Procedures Resolution R-15-10 – 11/28/18 agenda – full
paragraph regarding public to be placed on agenda
18.164 Approve Alcoholic Beverages at Yacht Club for Kinney Event on October 6, 2019
from 11:30 am to 3:30 pm - DOB Verified – 12/12/18 agenda – approved
18.165 Approve Bid Waiver and Piggy Back Collier County Contract to Authorize
Shenandoah Construction to Slip Line the Schumann and Kildare Intersection
Pipe in the Amount of $103,290 – 12/12/18 agenda – approved, CM to check
high grass
18.166 Approve Bid Waiver and Piggy Back Collier County Contract to Authorize
Shenandoah Construction to Slip Line the Caprona and Empress Intersection
Pipe in the Amount of $16,300.25 – 12/12/18 agenda – approved, CM to check
depth of ditch
18.167 Discuss 2019 Legislative Priorities for Submission to the Indian River County
Legislative Delegation – 12/12/18 agenda – Hill to present to delegation,
priorities include removal of septic tanks, water quality and school resource
officer funding