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SEBASTIA
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
COMMUNITY REDEVELOPMENT AGENCY BUDGET HEARING
REGULAR MEETING & 2 n BUDGET HEARING
MINUTES
WEDNESDAY, SEPTEMBER 25, 2019 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Hill called the Regular Meeting and 2n° Budget Hearing to order at 6:00 p.m.
2. A moment of silence was held.
3. Vice Mayor Kinchen led the Pledge of Allegiance.
4. ROLL CALL
Mayor Jim Hill
Vice Mayor Linda Kinchen
Council Member Ed Dodd
Council Member Albert lovino
Council Member Bob McPartlan
Citv Staff Present
City Manager Paul Carlisle
City Attorney James Stokes
City Clerk Jeanette Williams
Administrative Services Director Ken Kilgore
Asst. Administrative Services Director Cindy Watson
Public Facilities Director/Airport Director Scott Baker
Community Development Director/CRA Manager Lisa Frazier
Zoning Technician Michelle Faulkner
Leisure Services Director Brian Benton
Police Captain Dan Acosta
Police Corporal Bill Jursik
5. AGENDA MODIFICATIONS - None
6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS - None
Mayor Hill recessed the City Council meeting and convened the Community Redevelopment
Agency FYI 9/20 Budget Hearing at 6:01 p.m.
A. The July 24, 2019 CRA Meeting Minutes were unanimously approved by a motion by
Mr. Dodd and SECOND by Mr. lovino. (5-0)
B. Conduct Public Hearinp on CRA Budaet for FYI 9/20 — CRA Resolution No. 20-01
(Transmittal. CRA 20-01. Ex. A)
Regular City Council & CRA Meeting
September 25, 2019
Page Two
A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT
AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER
1, 2019 AND ENDING SEPTEMBER 30, 2020; MAKING FINDINGS; AUTHORIZING
AMENDMENTS AND TRANSFERS; PROVIDING FOR CONFLICTS; PROVIDING FOR
SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read the title to Resolution No. 20-01. The City Manager stated
Florida Statute requires the Community Development Agency budget to be adopted by
resolution.
Damien Gilliams, 1621 US Highway 1, noted the reduction in the allocation for the sewer
program and requested that the City look for additional money to preserve the
environment. He also requested a decrease in the need for consultants.
The City Manager noted the City will be receiving an additional $100,000 from the Indian
River Lagoon Council for the Septic to Sewer Program and does plan to lobby the
Legislature for a line item appropriation next Session; and a portion of the $70,000
consultant appropriation is carried over from the signage project.
Mr. Dodd noted the Septic to Sewer Program line item will increase once the next
agenda item is approved and the consultant appropriation is to redo the CRA planning
process.
MOTION by Mr. Dodd and SECOND by Mr. lovino to approve CRA Resolution No. 20-
01.
Roll Call: Vice Chair Kinchen — aye Mr. Dodd — aye
Mr. lovino—aye Mr. MCPartlan - aye
Chairman Hill — aye
Motion carried 5-0.
C. ADDrove Cost Share Grant Aeement #IRL2019-17 with Indian River Lxco n Council in
the Amount of $100.000 fort eotic to Sewer Grant Program and Authorize the City
Manaaer to Execute the Agreement (Transmittal. Aareement. IRC FAO. COS Info)
The City Manager stated Indian River Lagoon Council has agreed to fund $100,000 for the
program and asked the Board to accept the grant.
MOTION by Mr. McPartlan and SECOND by Vice Chair Kinchen to approve the Cost Share
Grant Agreement with the Indian River Lagoon Council
Roll Call: Mr. Dodd — aye Mr. lovino —aye
Mr.McPartlan — aye Chairman Hill — aye
Vice Chair Kinchen — aye
Motion carried 5-0.
Regular City Council & CRA Meeting
September 25, 2019
Page Three
D. Septic to Sewer Proaram
i. Approve Grant Award to 13020 U.S. Hiphwav 1 (Transmittal. Aoolicalion, Quote. Tax
Receipt. Deed. Permits. Letter. Account Uodate)
The City Manager stated the applicant started the work as he was doing the application; it
would be good to get the carwash water off the septic system and this was probably a case
where it would be good to grant this award.
MOTION by Vice Chair Kinchen and SECOND by Mr. Dodd to approve the grant award to
13020 U.S. Highway 1.
Nancy Vee, representative for Tom Berry, property owner of 1620 North Central Avenue
(who also started work prior to applying for the grant) said the conversions were important
and asked the Board to support the exception. Chairman Hill noted the car wash was a long
standing business, the owner takes good care of his property and he was in favor of this.
Roll Call: Mr. lovino —aye Mr. McPartlan — aye
Chairman Hill — aye Vice Chair Kinchen — aye
Mr. Dodd—aye
Motion carried 5-0.
8. Chairman Hill adjourned the Community Redevelopment Agency meeting and reconvened
the City Council meeting at 6:12 p.m.
9. PUBLIC HEARING
19.002 A. Final Headna on Millaae for Calendar Year 2019 and FY 2019/2020 Budoet
i. Attomey, advises Council on Procedure for Millape/Budaet Hearina and
Reads Titles for Resolutions R-19-26. R-19-27. and R-19-28
The City Attorney read the title to R-19-26.
ii. City Manaper Announces Proposed Millaae Rale of 2.9399 Mills is Eoual
to the "Rolled -Back Rate" of 2.9399
The City Manager announced the proposed millage rate of 2.9399 mills.
iii. Budaet Overview
The Administrative Services Director staled the millage of 2.9399 is lower than last
year and he displayed a PowerPoint presentation summarizing the budget. (See
attached) He said the proposed millage rate and budget has been advertised in the
newspaper and requested approval for the three resolutions.
Mayor Hill commended staff for the great job noting the grant monies provided a
higher level of service, roads are getting paved, and the CRA district and parks are
getting improved.
Regular City Council & CRA Meeting
September 25, 2019
Page Four
iv. Mavor Opens Hearina for Public Comment on Millaae. Budaet. and CIP
Damien Gilliams, 1623 U.S. Highway 1, thanked Council for the rolled -back rate. He
invited the community to look at the CAFR to review how the budget is amended
every quarter. He said the 6.9% increase for employee salaries and benefits was
very generous. He said the operating budget has increased but residents are
receiving less such as maintenance of the pumps at the stormwater park and the
pothole in front of his business.
The City Manager said the employee increase included an increase in the health
insurance cost and the pumps are tested every week at the stormwater park.
Council Member Dodd said they have done rolled -back for 4 years in row which they
won't be able to do forever; there are a lot of things that need to be done but no one
wants to see taxes go up.
V. Mavor Closed the Public Hearino
A. Citv Council Deliberation and Action:
a) Adopt Resolution No. R-19-26 Millaoe Rate for Calendar Year 2019
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, ADOPTING A MILLAGE RATE OF 2.9399 MILLS FOR THE CALENDAR
YEAR 2019 AND ALLOCATING SAME TO THE FISCAL YEAR BEGINNING
OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020; PROVIDING FOR
CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR
AN EFFECTIVE DATE.
MOTION by Council Member lovino and SECOND by Vice Mayor Kinchen to
approve Resolution No. R-19-26 approving the millage rate at 2.9399 mills.
Roll Call: Council Member McPartlan — aye Mayor Hill — aye
Vice Mayor Kinchen — aye Council Member Dodd — aye
Council Member lovino — aye
Motion carded 5-0.
b) Adopt Resolution No. R-19-27 Budget for Fiscal Year 2019/2020
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN
RIVER COUNTY, FLORIDA, ADOPTING THE BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020; MAKING
APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL
EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENT ON THE
INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL
REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS,
GOLF COURSE FUND, AIRPORT FUND, AND BUILDING DEPARTMENT FUND
AS PROVIDED FOR IN SCHEDULE W, ATTACHED HERETO, ESTABLISHING
AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET;
PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; PROVIDING
FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE.
Regular City Council & CRA Meeting
September 25, 2019
Page Five
The City Attorney read the title of Resolution No. R-19-27
MOTION by Vice Mayor Kinchen and SECOND by Council Member
McPartlan to approve Resolution No. R-19-27 Budget for Fiscal Year
2019/2020.
Roll Call: Mayor Hill —aye Vice Mayor Kinchen — aye
Council Member Dodd —aye Council Member lovino —aye
Council Member McPartlan — aye
Motion carried 5-0.
C) Adopt Resolution No. R-19-28 Approval of Six -Year CIP — FY 2020-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN
RIVER COUNTY, FLORIDA ADOPTING A SIX-YEAR CAPITAL IMPROVEMENT
PROGRAM FOR FISCAL YEARS ENDING 2020-2025; PROVIDING FOR REPEAL
OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH;
PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS;
AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION by Council Member Dodd and SECOND by Council Member
McPartlan to approve Resolution No. R-19-28 Six -Year CIP for FY2020-2026,
Roll Call: Vice Mayor Kinchen — aye Council Member Dodd — aye
Council Member lovino — aye Council Member McPartlan — aye
Mayor Hill — aye
Motion carried 5-0.
10. CONSENTAGENDA
A. Approval of Minutes — 8/28/19 Regular City Council Meeting
B. Approval of Minutes — 9/11/19 Regular City Council Meeting
C. Approval of Minutes — 9116/19 1' Budget Hearing & Special City Council Meeting
19.121 D. Authorize the City Manager to Renew Policy with Preferred Governmental Insurance
Trust (PGIT) for Employee Workers' Compensation Insurance Coverage
(Transmittal, Summaries)
MOTION by Council Member Dodd and SECOND by Council Member McPartlan to
approve consent agenda items A -D.
Roll Call: Council Member Dodd — aye Council Member lovino — aye
Council Member McPartlan — aye Mayor Hill — aye
Vice Mayor Kinchen — aye
Motion carried 5-0.
Regular City Council & CRA Meeting
September 25, 2019
Page Six
19.014
11. COMMITTEE REPORTS & APPOINTMENTS - None
12. PUBLIC HEARINGS
A. Second Readinr? and Public Hearing Ordinance No. 0-19-06 Reoealino 0-18-02
Amendina. Revlslnp and Ugdatina Chanter 42 Relatina to Fire Prevention and
Protection (Transmittal. 0-19-06)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, REPEALING ORDINANCE 0-
18-02 IN ITS ENTIRETY AND REPLACING WITH ORDINANCE 0-19-06 AND AMENDING,
REVISING AND UPDATING CHAPTER 42 OF THE CODE OF ORDINANCES RELATING
TO FIRE PREVENTION AND PROTECTION; PROVIDING FOR SEVERABILITY,
PROVIDING FOR CODIFICATION, PROVIDING FOR CONFLICTS, PROVIDING FOR
SCRIVENERS ERRORS, AND PROVIDING AN EFFECTIVE DATE. (PJ Ad 9114119)
The City Attorney read the title to Ordinance No. 0-19-06 and Mayor Hill opened the public
hearing at 6:29 p.m. The City Manager said this ordinance allows the operation of a Fire
Prevention Office in the City of Sebastian and include provisions for special events.
There was no public input.
MOTION by Vice Mayor Kinchen and SECOND by Council Member McPartlan to approve
Ordinance No. 0-19-06 relating to fire prevention and protection.
Roll Call: Council Member lovino — aye
Mayor Hill — aye
Council Member Dodd — aye
Motion carried 5-0.
13. UNFINISHED BUSINESS -None
14. PUBLIC INPUT
Council Member McPartlan — aye
Vice Mayor Kinchen — aye
Damien Gilliams, 1623 US Highway 1, said he wanted the community to know that at the
last meeting, he directed Code Enforcement to his property in retribution for what he says at
the meetings. He welcomed staff to help him conform with the code.
15. NEW BUSINESS
19.122 A. Resolution No. R-19-22— Ralifvinpa Collective Bargainina Agreement Effective from
October 1. 2019 to Seotember 30. 2022 for Emolovees Covered b`� the Coastal
Florida Police Benevolent Association (Transmittal. R-19-22. Agreement)
Regular City Council & CRA Meeting
September 25, 2019
Page Seven
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, DULY
RATIFYING AN AGREEMENT FOR ALL FULL-TIME PERMANENT POLICE OFFICERS
AND POLICE SERGEANTS BETWEEN THE BARGAINING UNIT OF THE COASTAL
FLORIDA POLICE BENEVOLENT ASSOCIATION (CFPBA) AND THE CITY OF
SEBASTIAN FOR THE PERIOD OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2022;
APPROVING A MUTUAL CONSENT AGREEMENT TO DEVIATE FROM FLORIDA
STATUTE 185.35(1)(G) TO USE ALL AVAILABLE PREMIUM TAX REVENUES TOWARD
THE FUTURE COST OF CERTAIN BENEFIT IMPROVEMENTS: AUTHORIZING THE
CITY'S RATIFICATION AND CAUSE SAID AGREEMENT TO BE PUT INTO EFFECT;
PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN
CONFLICT HEREWITH; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR
SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read the title of Resolution No. R-19-22. The City Manager said during the
negotiations, they clarified bereavement leave, the requirement of light duty or use of leave
time if disabled; and if arrested for a crime, there would be no salary until an officer is
adjudicated unless an internal affairs investigation was completed. He noted the officers as
well as the PEA employees would receive a 3% COLA.
Damien Gilliams, 1623 US Highway 1, thanked staff for negotiating with the PBA noting the
officers work extremely hard. He asked that the Community Police Volunteers be
recognized in the future for their volunteer hours and invited the community to attend the
Citizens Academy.
MOTION by Council Member lovino and SECOND by Vice Mayor Kinchen to approve
Resolution No. R-19-22 ratifying a collective bargaining agreement for the employees
covered by the Florida Police Benevolent Association.
Roll Call: Council Member McPartlan — aye Mayor Hill — aye
Vice Mayor Kinchen — aye Council Member Dodd — aye
Council Member lovino — aye
Motion carried 5-0.
19.123 B. Award Work Authorization #2 Under the Conlinuinfj Services Aareement with Kimlev-
Hom and Associates. Inc. to Perform Planninp Work as Part of the DEO Statuto/v
Requirement Reaardinq Amendments to the Citv's Comprehensive Plan by
September 2020 and Authorize the City Manager to Execute Aporogdate Documents
for an Amount Not to Exceed $99.100.00 (Transmittal. SCA#2. Exhibit A. Letter to
DEO)
The City Manager said the firm was one of the City's contractual planning consultants that
would assist with updating the City's comp plan and requested Council's approval.
MOTION by Council Member McPartlan and SECOND by Council Member Dodd to approve
work authorization #2 with Kimley-Horn and Associates to perform work required by statute
to update the City's comprehensive plan.
Roll Call: Mayor Hill — aye Vice Mayor Kinchen — aye
Council Member Dodd — aye Council Memberlovino — aye
Council Member McPartlan — aye
Motion carried 5-0.
Regular City Council & CRA Meeting
September 25, 2019
Page Eight
19.124 C. Award Des'o�n Build of Multi -Purpose Hanoar and Office Buildinp at Sebastian
Municioal Airoort to Johnson-Laux Construction. LLC and Authorize the Citv
Manacer to Neaotiate a Guaranteed Maximum Price (Transmittal. Scores,
Recommended Pr000sal. Presentation)
The City Manager commended the new purchasing agent for the selection committee
process and noted that Johnson-Laux was found to have the best presentation and design
team. He asked for approval to negotiate a contract price.
MOTION by Council Member Dodd and SECOND by Council Member lovino to approve the
negotiations with Johnson-Laux Construction to design a multi-purpose hangar at the
Sebastian Municipal Airport.
Roll Call: Vice Mayor Kinchen — aye Council Member Dodd — aye
Council Member Iovino — aye Council Member McPartlan — aye
Mayor Hill — aye
Motion carried 5-0.
16. CITY ATTORNEY MATTERS
The City Attorney advised they may be in a position to have an executive session and asked
the members not to discuss certain things.
17. CITY MANAGER MATTERS
The City Manager reported the pickleball courts are back under construction; and the paving
contractors are about move into the Concha area, the boat ramp parking lot and CAVCORP
area.
He said he has completed his report on alternative methods for the canal vegetation
spraying; he is in the process of editing and formatting the report to bring it to Council.
18. CITY CLERK MATTERS - None
19. CITY COUNCIL MATTERS
A. Council Member McPartlan - None
B. Mayor Hill -None
C. Vice Mayor Kinchen asked if there was a $500,000 grant from the state for the Septic to
Sewer Program. The City Manager responded that during the budget reconciliation
process, Senator Mayfield put $500,000 in for Sebastian but it went into the County's North
County Sewer Project. He noted he would be meeting with the County Administrator to
request the sewer line run down Roseland Road so that the new Public Works Compound
would be on the system.
D. Council Member Dodd said given complexity of some of the issues they are about to
face, he asked if the City Manager and City Attorney should retain special counsel for the
Chapter 164 process with the County. It was the consensus of City Council to allow the
Manager and Attorney to look at outside counsel.
E. Council Member Iovino - None
Regular City Council & CRA Meeting
September 25, 2019
Page Nine
20. Being no further business, Mayor Hill adjourned the Regular Meeting at 6:47 p.m.
Approved at The Datober 9, 2019 Regular City Council Meeting.
Mayor 1 1
ATTE(S�Q: 1/'�I p ,,,,,
J4 nefte it am a, MC—City Clarilk
2020 Budget and Capital Program
Final Public Hearing on Millage, Budget
And Capital Improvement Program
Wednesday, September 25, 2019
Prepared By:
Ken Killgore
Administrative Services Director/CFO
1
3.1514 Mills in 2019
Versus 2.9399 Rolled -Back in 2020
2
1.6% On
Homestead:
10% On Others:
2019
2020
2018
2019
ASSESSED VALUES
$200,000
$203,200
$200,000
$220,000
TAXABLE VALUES
$150,000
$153,200
$200,000
$220,000
TAXES
$473
$450
$630
$647
CHANGE
............ ..............................................................................................................................................................................
$(23)
$17
ASSESSED VALUES
$250,000
$254,000
$2501000
$275,000
TAXABLE VALUES
$200,000
$204,000
$2501000
$275,000
TAXES
$630
$600
$788
$808
CHANGE
.........................................................................................................................................................................................................
$(30)
$20
ASSESSED VALUES
$300,000
$304,800
$300,000
$330,000
TAXABLE VALUES
$250,000
$254,800
$300,000
$330,000
TAXES
$803
$749
$945
$970
CHANGE
$(54)
$25
2
Budget Summary for Fiscal Year 2020
$12,872,460 General Fund
755,361 Local Option Gas Tax
5,811,928 Discretionary Sales Tax
293,000 Recreation Impact Fees
1,976,083 Stormwater Utility
513,900 Community Redevelopment Agency
71724,733 Capital Projects Funds
1,480,828 Golf Course
569,683 Airport
841,337 Building Department
407,447 Parking, Forfeiture, Debt Service Funds
$33,246,760 Total Budget for All Funds
3
Budget Highlights On Each Fund:
o General Fund: Balanced Budget with 4.86%
Increase Over 2019 Expenditures.
o Golf Course: Paying Loans, Reducing Deficit.
o Airport: Repaying General Fund and DST Loans.
o Building: Level Revenue, Reorganizing Staff.
o Local Option Gas Tax: $211,160 for Repaving.
o Parking In Lieu Of: No New Agreements.
0
Budget Highlights On Each Fund
(Continued):
o Discretionary Sales Tax: MIS Upgrades, Police
Vehicles, $333,323 for Road Reconstruction, Public
Works Compound and Matching Funds on Hangar D.
o Riverfront CRA: Sign & Sewer Grants, Signage,
Landscaping Contract and Tree Program.
o Recreation Impact Fee: Park Signs, Pickle Ball,
Playground Work and Bleachers/Dugouts/Fencing.
o Stormwater Utility: Stonecrop and Road Work.
o Law Enforcement Forfeiture:Unbudgeted Items.
o Cemetery Trust: $80,000 to General Fund.
5
Proposed
Capital Improvement Program
Stormwater $6,324,000 27
P/F Compound
Roads Department
Police Department
Parks/Recreation
Computer Systems
All Other
Enterprise
Discretionary Sales Tax
5,0251250
22
Grants
3,3171613
14
Local Option Gas Tax
21765,000
12
Stormwater Fund
11039,500
5
Recreation Impact
940,000
4
General Fund
303,000
1
Airport
3,5261373
15
Building
$12,363,430
3,545,000
2,450,433
3,179,000
640,000
746,500
293,800
22,573
Total CIP $23,240,736 100 Totals ,
0
Final Steps in Budget Process and
Questions
o State Required Newspaper Advertisement on
Millage and Budget Published 09/21/19.
o Staff Recommends Approval of Resolutions
Adopting the Rolled -Back Millage, Operating
Budget and Capital Improvement Program.
o Questions?
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