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Home My WebLink About2019 10 28 Pre-Election Logic & Accuracy TestMinutes of the City of Sebastian Canvassing Board Logic & Accuracy Test Monday, October 28, 2019 - 9:00 a.m. 11/5119 General Election Supervisor of Elections Office 4375 43r° Avenue, Vero Beach, FL 32967 Present: City of Sebastian Canvassing Board Members: City Clerk Jeanette Williams (Chairperson); Records Clerk Cathy Testa Absent: City Attorney, Jim Stokes Other Officials Present rfor all or gait of the testl: Indian River County: Supervisor of Elections Leslie Swan; Deputy Chief of Operations Maureen Houssell; IT Manager Gary Gordon; IT Specialist David Cruz; Public Relations & Election Worker Specialist Shane Bias; and Warehouse Manager Richie Lemoi City of Vero Beach Canvassing Board Members: City Clerk Tammy Vock; City Attorney John Turner; City Manager Monte Falls The Sebastian Canvassing Board convened at 9:00 a.m. (See agenda for meeting and canvassing board schedule attached) The Canvassing Board moved to the SOE warehouse to watch the ExpressVote machines that will be used by handicapped individuals power on, calibrate and display the correct precinct, date/time, and that the daylight savings time option was checked. Using the touch screen, test ballots were cast and printed, then each unit was powered down. The Canvassing Board then moved to the staging area of the DS200 machines and observed election staff power on each unit, calibrate the screen, verify the display, and scan sample ballots to test the counter. Staff then "closed the poll" on the machines and uploaded the test results to the modem. Reports were printed for the Board to initial; the machines were "zeroed out" and staff witnessed the paper ballots inserted into each precinct's DS200 storage compartment and assisted with the locking of each machine. The lock ties were recorded. (see attached) Upon completion of the test, the Board signed the pre -election test certification and the reports. The counted ballots and backup tape were deposited into the vault. The backup memory stick for the DS850 and sign -in sheets were sealed in a transfer case with seal #0011442. (see attached). The Board adjourned. IIndian River County Supervisor of Elections CANVASSING BOARD DATES MUNICIPAL ELECTION — November 5, 2019 10/28/2019 9:00 am Pre -Election Public and Accuracy Test of the Voting Equipment (At least one member of the Canvassing Board must be present) 10/28/2019 10:30 am Canvass Vote -By -Mail Ballots received prior to Election Day (SOE will attend as alternate Canvassing Board member) 11/01/2019 9:00 am Canvass Vote -By -Mail Ballots received prior to Election Day 11/05/2019 2:00 pm Canvass Vote -By -Mail Ballots and Precinct Election Returns. If all Provisional Ballots and VBM Ballots are canvassed on Election Night, then the Canvassing Board will certify the Official Results and select the Race/Precinct for the Post -Election Manual Audit 11/07/2019 5:00 pm Canvass of Provisional Ballots and VBM Cure Affidavits, Certify Results (attendance at this meeting is only required if all Provisional Ballots and VBM Ballots are not canvassed on election night) 11/08/2019 8:30 am Machine Recount (If necessary), If a manual recount is required following the machine recount, the manual recount will commence immediately following the machine recount. Once recount is complete, Certify 2ntl Unofficial Results 11/12/2019 9:00 am If no Recount ordered, Certify Official Results, Certify Conduct of Elections Report, and commence City of Vero Beach Post -Election Manual Audit 11/12/2019 10:00 am Cities of Fellsmere and Sebastian Post -Election Manual Audit 0 Leslie R. Swan Supervisor of Elections Indian River County Municipal Elections Cities of Sebastian and Vero Beach November 5, 2019 AGENDA PUBLIC PRE -ELECTION LOGIC & ACCURACY TEST & CANVASS OF VOTE -BY -MAIL BALLOTS October 28, 2019 9:00 a.m. Sign -in Sheet for Canvassing Board Members, Staff, and the Public Call to Order Review Procedures for Public Pre -Election Logic & Accuracy Test Commence Testing Compare Control Sheet to Test Results Canvassing Board to Sign Testing Documents Enter Seal Numbers Securing Memory Sticks and Access Doors Testing Materials Sealed in Transfer Case 9:30 a.m. Opening of Mail Ballots Running of Mail Ballots through the DS850 Review outstacks for voter intent issues and duplicate as necessary Run outstacks and duplicated ballots through the DS850 Recess until 9:00 a.m. Friday, November 1, 2019 0 a INDIAN RIVER COUNTY `_ PUBLIC PRE -ELECTION LOGIC & ACCURACY TEST OF TABULATION EQUIPMENT Preparation 1. Supplies: one Transfer case, one Transfer case seal, thumb drive, pens, oath forms, Vote -By -Mail Ballots, Early Vote, Election Day & BOD Test Deck, and information packets (including this information sheet) 2. Determine the number of ExpressVotes 3. Create election media 4. Get seals for DS200 and ExpressVote units 5. BootAogin tabulation computers Stage 1: ExpressVote Pre -Election LAT 1. Power on each unit 2. Calibrate the screen (as needed) 3. Verify display of correct precinct #, date and time, and that daylight savings option is checked 4. Record Lifetime Print Counter start # 5. Perform marking of test deck ballot(s) 6. Tabulate ballots using DS200 7. Record Lifetime Print Counter end # 8. Power down each unit 9. Seal the access door 10. Record the seal numbers on the Certification of Tabulation report 11. Clean the screen Stage 2: DS200 Pre -Election LAT Required Items for Pre -Election LAT Secure the following items to facilitate a smooth Pre -Election LAT process: Keys Memory Sticks Memory Stick seals Test deck, either pre -marked or manually marked Paper rolls The actual testing is comprised of the following high-level tasks: 1. Power on the DS200 2. Verify display of correct precinct #, date and time, and that daylight savings option is checked 3. Confirm Public Count is Zero 4. Record Protected Count start # 5. Process ballots including ExpressVote cards 6. Close polls and in a combination, modem and read memory slicks in ERM 7. Record Protective Count end # 8. Reset DS200 totals to zero 9. As required, change the paper roll Stage 3: Read Paper Ballots on DS850 1. Print Election Summary w/ Group Details zero report 2. Read test deck for Vote -By -Mail Ballots through DS850 Stage 4: ERM Tabulation 1. Read the DS850 memory stick into ERM 2. Print Election Summary w/ Group Detail report and present results and control sheet to Canvassing Board 3. Have Canvassing Board match results with control sheets 4. Canvassing Board signs off Stage 5: Reporting 1. Backup the database and election files to thumb drive 2. Place the test ballots, proofing materials, signed reports, and backup thumb drive into the transfer case 3. Canvassing Board signs the transfer case contents form and the transfer case is sealed 4. Backup of database and election files uploaded to the FTP Florida Division of Elections website Leslie R. Swan Supervisor of Elections Indian River County MUNICIPAL ELECTION City of Sebastian November 5, 2019 PUBLIC PRE -ELECTION TEST The undersigned members of the City of Sebastian Canvassing Board do hereby certify that on Monday, October 28, 2019, the Zero Proof Report(s), the backup thumb drive for the Election, and the sign -in sheet for those in the tabulation center were sealed in a transfer case with Seal #0011442. nette Williams, City Clerk�4V1 Q Canvassing Board Chair Cathy Te f City Records Clerk Canvassi Board Member Jim Stokes, City Attorney Canvassing Board Member 4375 4V Avenue • Vero Beach, FL 329671 Office: (772) 226-3440 1 Fax: (772) 770-5367 1 www.voteindianriver.com Leslie R. Swan Supervisor of Elections Indian River County Municipal Elections Cities of Sebastian and Vero Beach November 5, 2019 AGENDA PUBLIC PRE -ELECTION LOGIC & ACCURACY TEST & CANVASS OF VOTE -BY -MAIL BALLOTS October 28, 2019 9:00 a.m. Sign -in Sheet for Canvassing Board Members, Staff, and the Public Call to Order Review Procedures for Public Pre -Election Logic & Accuracy Test Commence Testing Compare Control Sheet to Test Results Canvassing Board to Sign Testing Documents Enter Seal Numbers Securing Memory Sticks and Access Doors Testing Materials Sealed in Transfer Case 9:30 a.m. Opening of Mail Ballots Running of Mail Ballots through the DS850 Review outstacks for voter intent issues and duplicate as necessary Run outstacks and duplicated ballots through the DS850 Recess until 9:00 a.m. Friday, November 1, 2019 2 "'''' I .:', ei Beach, FL 329671 Office: (772) 226-3440 1 Fax: (772) 770-5367 1 www.VoteindianRiver.com IIndian River County Supervisor of Elections CANVASSING BOARD DATES MUNICIPAL ELECTION — November 5, 2019 10/28/2019 9:00 am Pre -Election Public and Accuracy Test of the Voting Equipment (At least one member of the Canvassing Board must be present) 10/28/2019 10:30 am Canvass Vote -By -Mail Ballots received prior to Election Day (SOE will attend as alternate Canvassing Board member) 11/01/2019 9:00 am Canvass Vote -By -Mail Ballots received prior to Election Day 11/05/2019 2:00 pm Canvass Vote -By -Mail Ballots and Precinct Election Returns. If all Provisional Ballots and VBM Ballots are canvassed on Election Night, then the Canvassing Board will certify the Official Results and select the Race/Precinct for the Post -Election Manual Audit 11/07/2019 5:00 pm Canvass of Provisional Ballots and VBM Cure Affidavits, Certify Results (attendance at this meeting is only required if all Provisional Ballots and VBM Ballots are not canvassed on election night) 11/08/2019 8:30 am Machine Recount (if necessary). If a manual recount is required following the machine recount, the manual recount will commence immediately following the machine recount. Once recount is complete, Certify 2ntl Unofficial Results 11/12/2019 9:00 am If no Recount ordered, Certify Official Results, Certify Conduct of Elections Report, and commence City of Vero Beach Post -Election Manual Audit 11/12/2019 10:00 am Cities of Fellsmere and Sebastian Post -Election Manual Audit 0,� INDIAN RIVER COUNTY _ __ PUBLIC PRE -ELECTION LOGIC & ACCURACY TEST �,�;� OF TABULATION EQUIPMENT Preparation Supplies: one Transfer case, one Transfer case seal, thumb drive, pens, oath forms, Vote -By -Mail Ballots, Early Vote, Election Day & BOD Test Deck, and information packets (including this information sheet) Determine the number of ExpressVotes Create election media Get seals for DS200 and ExpressVote units Boot/login tabulation computers Stage 1: ExpressVote Pre -Election LAT 1. Power on each unit 2. Calibrate the screen (as needed) 3. Verify display of correct precinct #, date and time, and that daylight savings option is checked 4. Record Lifetime Print Counter start # Perform marking of test deck ballot(s) Tabulate ballots using DS200 Record Lifetime Print Counter end # 8. Power down each unit 9. Seal the access door 10. Record the seal numbers on the Certification of Tabulation report 11. Clean the screen Stage 2: DS200 Pre -Election LAT Required Items for Pre -Election LAT Secure the following items to facilitate a smooth Pre -Election LAT process: Keys Memory Sticks Memory Stick seals Test deck, either pre -marked or manually marked Paper rolls The actual testing is comprised of the following high-level tasks: 1. Power on the DS200 2. Verify display of correct precinct #, date and time, and that daylight savings option is checked 3. Confirm Public Count is Zero 4. Record Protected Count start # 5. Process ballots including ExpressVote cards 6. Close polls and in a combination, modem and read memory sticks in ERM 7. Record Protective Count end # 8. Reset DS200 totals to zero 9. As required, change the paper roll Stage 3: Read Paper Ballots on DS850 1. Print Election Summary w/ Group Details zero report 2. Read test deck for Vote -By -Mail Ballots through DS850 Stage 4: ERM Tabulation 1. Read the DS850 memory stick into ERM 2. Print Election Summary w/ Group Detail report and present results and control sheet to Canvassing Board 3. Have Canvassing Board match results with control sheets 4. Canvassing Board signs off Stage 5: Reporting 1. Backup the database and election files to thumb drive 2. Place the test ballots, proofing materials, signed reports, and backup thumb drive into the transfer case 3. Canvassing Board signs the transfer case contents form and the transfer case is sealed 4. Back up of database and election files uploaded to the FTP Florida Division of Elections website r OA pRF`F`FC1 jpH BOG CH FOR Al PARltCIP ACCUR4C ANTs and as of Cfrt FS OF SFgAs AL F�FCTFOT OF TAgULATtON d sight henvise NOVFINgFR S12 Ve 0 FQUtpMEN1 Af and no perso metnory Stec ifically set f 2p19 gFACH -ntPr (print �y chedauks or bal� lots sand deY m C Y rheRto were in anclared in this m�•2 `` or ba//ots, antler at pe s�nta.npe ea wI ividUal pres Uthori2ed to do Sony pe so e r?-I v. �Da�tped this 2 \ l-a.��z Yoftestie Ro k"C of ctober, 2019 Indian ssways ttiy sUpendso � f Ount n SUMMARY KEPT -GROUP DETAIL ZERO SHEET REPORT-EL45A PAGE 001 RUN DATE:10/28/19 09:48 AM TOTAL VOTES % PRECINCTS COUNTED (OF 8) . . . . . 0 REGISTERED VOTERS - TOTAL . . . . . 0 BALLOTS CAST - TOTAL. . . . . . . 0 BALLOTS CAST - BLANK. . . . . . . 0 City Council Member City Council Member (VOTE FOR) 3 Damien H. Gilliams . . . . . . Albert Iovino . . . . . . . Linda Kinchen . . . . . . . . Charles M. Mauti . . . . . . Bob McPartlan . . . . . . . . Pamela Rapp Parris . . . . . . Over Votes . . . . . . . . Under Votes . . . . . . . . City Council Member City of Vero Beach (VOTE FOR) 2 Rey Neville. . . . . . . . . . John E. Cotugno . . . . . . . . Bob McCabe . . . . . . . . . . Jeff Nall . . . . . . . . . . Joseph H. "Joe" Graves . . . . . . Estelle Panagakos. . . . . . . . Nick Thomas. . . . . . . . . Brian Heady. . . . . . . . . . Over Votes . . . . . . . . . Under Votes . Absentee Election 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p 0 0 0 0 0 0 0 0 0 0 0 p 0 0 p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SUMMARY REPT-GROUP DETAIL CONTROL SHEET REPORT-EL45A PAGE 001 RUN DATE:10/25/19 11:00 AM TOTAL VOTES % PRECINCTS COUNTED (OF 8) . . . . REGISTERED VOTERS - TOTAL . . . . BALLOTS CAST - TOTAL. . . . . . BALLOTS CAST - BLANK. . . . . . VOTER TURNOUT - TOTAL . . . . . VOTER TURNOUT - BLANK . . . . . City Council Member City Council Member (VOTE FOR) 3 Damien H. Gilliams . . . . . . Albert Iovino . . . . . . . . Linda Kinchen . . . . . . . . Charles M. Mauti . . . . . . . Bob McPartlan . . . . . . . . Pamela Rapp Parris . . . . . . Over Votes . . . . . . . . Under Votes . . . . . . . . City Council Member City of Vero Beach (VOTE FOR) 2 Rey Neville. . . . . . . . . John E. Cotugno . . . . . . . Bob McCabe . . . . . . . . . Jeff Nall . . . . . . . . . Joseph H. "Joe" Graves . . . . . Estelle Panagakos. . . . . . . Nick Thomas. . . . . . . . . Brian Heady. . . . . . . . . Over Votes . . . . . . . . Under Votes . . . . . . . . 8 100.00 32,209 280 24 8.57 .87 .07 Absentee Election 132 148 8 16 8 4.76 4 4 16 9.52 8 8 24 14.29 12 12 32 19.05 16 16 40 23.81 20 20 48 28.57 24 24 36 12 24 84 36 48 8 2.78 4 4 16 5.56 8 8 24 8.33 12 12 32 11.11 16 16 40 13.89 20 20 48 16.67 24 24 56 19.44 28 28 64 22.22 32 32 24 8 16 56 24 32 SUMMARY REPT-GROUP DETAIL L & A REPORT-EL45A PAGE 001 RUN DATE:10/28/19 09:55 AM PRECINCTS COUNTED (OF 8) . . . . REGISTERED VOTERS - TOTAL . . . . BALLOTS CAST - TOTAL. . . . . . BALLOTS CAST - BLANK. . . . . . VOTER TURNOUT - TOTAL . . . . . VOTER TURNOUT - BLANK . . . . . City Council Member City Council Member (VOTE FOR) 3 Damien H. Gilliams . . . . . . Albert Iovino . . . . . . . . Linda Kinchen . . . . . . . . Charles M. Mauti . . . . . . . Bob McPartlan . . . . . . . . Pamela Rapp Parris . . . . . . Over Votes . . . . . . . . Under Votes . . . . . . . . City Council Member City of Vero Beach (VOTE FOR) 2 Rey Neville. . . . . . . . . John E. Cotugno . . . . . Bob McCabe . . . . . . . . . Jeff Nall . . . . . . . . . Joseph H. "Joe" Graves . . . . . Estelle Panagakos. . . . . . Nick Thomas. . . . . . . . . Brian Heady. . . . . . . . . Over Votes . . . . . . . . Under Votes . . . . . . . . TOTAL VOTES % Absentee Election 8 100.00 32,209 280 132 148 24 8.57 8 16 .87 .07 8 4.76 4 4 16 9.52 8 8 24 14.29 12 12 32 19.05 16 16 40 23.81 20 20 48 28.57 24 24 36 12 24 84 36 48 8 2.78 4 4 16 5.56 8 8 24 8.33 12 12 32 11.11 16 16 40 13.89 20 20 48 16.67 24 24 56 19.44 28 28 64 22.22 32 32 24 8 16 56 24 32 Zero Report Machine #: 8516100273 10/28/2019 09:04:38 First Ballot Date Time: Last Ballot Date Time: Contest ........ Over Votes Under Votes Total Total Sheets Processed: Total Ballots Cast: Votes 1of1 Indian River Municipal Election 2019 11/05/2019 Zero Report loft Machine #: 8516100274 10/28/2019 09:04:47 First Ballot Date Time: Last Ballot Date Time: Contest City Council Member (Vote For 3) Damien H. Gilliams Albert lovino _.......................... __...._....._........ .......... .._ .... Linda Kinchen Charles M. Mauti Bob MCPartlan _.._.._...................---_.._..._..__.._...._._..._...—..—._............... Pamela Rapp Parris Over Votes Under Votes Total Total Sheets Processed: Total Ballots Cast: Votes Indian River Municipal Election 2019 11/05/2019 PUBLIC PRE -ELECTION TEST CERTIFICATION OF TABULATING EQUIPMENT FOR THE OCTOBER 28, 2019 MUNICIPAL ELECTION, CITY OF SEBASTIAN The undersigned members of the Canvassing Board do hereby certify that on October 28, 2019 at 9:00 a.m., at the Indian River County Supervisor of Elections Office located at 4375 43`d Avenue, Vero Beach, FL, the tabulation equipment was thoroughly tested at the conclusion of maintenance and programming. Tests were conducted by the SOE IT Manager, Gary Gordon and assisted by Elections Office staff. Tests determined that the tabulation devices were properly programmed. The tabulation devices tested were as follows Precinct DS200 Protected Protected Public Test Successful Seal #1: Seal #2: Seal #3: Serial # Start # End # Count # Yes/No Memory Stick Left Latch Main Bin Door 7 (Unit 1) 0316390115 I (7p (� /I� (i1)42,0 S� t f(7 `b1i5%OO( 2 7 (Unit 2) 0316390116 aZ Q O I 6---D n9Wy nI Co '?OnR 8 (Unit 1) 0316370492 �CQQ R( p`Q U b p,0 r)9L42,nS(0 go5fl088 r7c)) C) 8(Unit 2) 0316390124 I. �Ir7 C)r1430�-L.S 4OS9o'iiptW0LDICSC) 9 (Unit 1) 0316390117 I L✓a ( ) L-f 4( 0 9C)c! % 9 (Unit 2) 0316390173 �l� ,�� lU (o ( �P/0 090 z I iC�Ss�C�S�I- LI 9n' s � 10 (Unit 1) 0316370548 l 9! q Q l 0( ;7o%D_ `1 v,%7n9 R 10(Unit 2) 0316370546 it7p((:� t1C.4 i 1, O 0,9Lf301_2� L40'9'_?CCrC0 HC�IS_190 ] Page 1 of 2 Precinct ExpressVote Lifetime Print Lifetime Print Test Successful Wire Seal #: Serial # Counter Start # Counter End # Yes/No Memory Stick 7 0116340218 (-)tl t i (l 9 8 0116340205 j a Q r( 4 2'o C 9 0116340078 10 0116340111 **Any problems re rted to the Canvassing Board as a result of the test shall be documented Problems: nl / City of Sebastian Canvassing Board L jrAh LE-Hj- bjj-L, 'M z) Je nette Williams, City Clerk (Ya v�ssing Boar C air d � Cathy Tes a ity Records Clerk Canvassi _Board Member Jim Stokes, City Attorney Canvassing Board Member Page 2 of 2