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HomeMy WebLinkAbout11-21-2019 PZ AgendalmI SEBASTIAN HOME OF PELICAN ISLAND 1225 MAIN STREET ■ SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589-5518 ■ FAX (772) 388-8248 AGENDA PLANNING AND ZONING COMMISSION THURSDAY, NOVEMBER 21, 2019 — 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF COMMUNITY DEVELOPMENT 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. ANNOUNCEMENTS AND/OR AGENDA MODIFICATIONS Modifications and additions require unanimous vote of members. Deletions do not apply. 5. APPROVAL OF MINUTES Regular meeting of October 17, 2019 6. QUASI-JUDICIAL and PUBLIC HEARINGS None • Chairman opens hearing, attorney reads ordinance or resolution or title • Commissioners disclose ex -parte communication • Chairman or attorney swears in alt who intend to provide testimony • Applicant or applicant's agent makes presentation • Staff presents findings and analysis • Commissioners asks questions of the applicant and staff • Chairman opens the floor for anyone in favor and anyone opposing the request (anyone presenting factual information shall be sworn but anyone merely advocating approval or denial need not be sworn in) • Applicant provided opportunity to respond to issues raised by staff or public • Staff provided opportunity to summarize request • Commission deliberation and questions • Chairman calls for a motion • Commission Action UNFINISHED BUSINESS None 8. PUBLIC INPUT Public Input on items other than on the printed agenda, is five minutes, however, it can be extended or terminated by a majority vote of members present NEW BUSINESS A. Presentation — Kick-off for the 2020 Comprehensive Plan Update: Power Point Presentation, Introduction, and Topics for Discussion 10. COMMISSIONERS MATTERS 11. CITY ATTORNEY MATTERS 12. STAFF MATTERS 13. ADJOURN HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THEAPPEAL IS TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. All government meetings in City Council Chambers will be broadcast live on COS -TV Comcast Channel 25 and ATT LIVerse Channel 99 and streamed via the city website — www. citvofsebastian.orp_ unless otherwise noticed and rebroadcast at a later date — see COS -TV Channel 25 for broadcast schedule CITY OF SEBASTIAN PLANNING & ZONING COMMISSION MINUTES OCTOBER 17, 2019 1. Call to Order -- Chairperson Kautenburg called the meeting to order at 6:00 p.m. 2. Pledae of Allegiance was recited by all Ms. Mara Schiff, Indian River County School Board liaison, was not present. 4. Announcements and/or Agenda Modifications. Ms. Kautenburg announced that Messrs. Roth, Reyes, and Hughan are excused this evening, and alternates Messrs. Simmons and Mauti will be voting in their places. 5. Aooroval of Minutes Regular meeting of October 3, 2019 Ms. Kautenburg asked if the Commission members had had a chance to review the Minutes from October 3, 2019. All stated they had. Ms. Kautenburg called for a motion to approve the Minutes of October 3, 2019. A motion to accept the Minutes of the meeting of October 3, 2019 as presented was made by Mr. Carter, seconded by Mr. Qizilbash, and approved unanimously via voice vote. 6. Quasi -Judicial and Public Hearings, A. Quasi -Judicial Public Hearing -- Conditional Use Permit -- New Model Home -- 1592 & 1598 Barber Street -- Lots 16 & 17, Block 298, Sebastian Highlands Unit 11 -- Adams Homes 06 3. Roll Call 0 C Present: Mr. Simmons (a) Mr. Mauti (a) O Ms. Kautenburg Mr. Qizilbash 'C N Mr. Carter Mr. Alvarez C ,N O ets E E Not Present: Mr. Roth -- Excused C„ E in Mr. Reyes Excused t: Q w Mr. Hughan - Excused (� Cd65 Also Present: Mr. Jim Stokes, City Attorney t✓ 'E ? 7 Ms. Dorri Bosworth, Planner o o Ms. Michelle Faulkner, Planning Department � 4 Q (rn Ms. Janet Graham, Technical Writer Ms. Mara Schiff, Indian River County School Board liaison, was not present. 4. Announcements and/or Agenda Modifications. Ms. Kautenburg announced that Messrs. Roth, Reyes, and Hughan are excused this evening, and alternates Messrs. Simmons and Mauti will be voting in their places. 5. Aooroval of Minutes Regular meeting of October 3, 2019 Ms. Kautenburg asked if the Commission members had had a chance to review the Minutes from October 3, 2019. All stated they had. Ms. Kautenburg called for a motion to approve the Minutes of October 3, 2019. A motion to accept the Minutes of the meeting of October 3, 2019 as presented was made by Mr. Carter, seconded by Mr. Qizilbash, and approved unanimously via voice vote. 6. Quasi -Judicial and Public Hearings, A. Quasi -Judicial Public Hearing -- Conditional Use Permit -- New Model Home -- 1592 & 1598 Barber Street -- Lots 16 & 17, Block 298, Sebastian Highlands Unit 11 -- Adams Homes PLANNING AND ZONING COMMISSION PAGE 2 MINUTES OF REGULAR MEETING OF OCTOBER 17, 2019 Ms. Kautenburg opened the hearing. All those who would be speaking were sworn in. Mr. Stokes read the item into the record and stated the item on the agenda is a quasi- judicial hearing. Ms. Kautenburg asked if any of the Commission members have had any ex parte communication with the applicant. All members said they had not. Ms. Kautenburg called on the applicant or its agent to make their presentation. Mr. Steve Nickle, project supervisor, described Adams Homes as a home builder erecting single-family homes. The model being addressed this evening is under construction. The applicant has applied through the Building Department. Next to the lot where the home will be built is the other lot for which they have obtained a unity of title. There will be a parking lot with the requisite number of spaces. There will be a handicapped parking space from which there will be a sidewalk leading to the house. He described that the model will be open from 10:00 a.m. to 5:00 p.m. or 6:00 p.m. Monday through Sunday. The sole purpose of this house will be as a model home for the public to look at. Ms. Kautenburg asked for staff input. Ms. Bosworth reviewed that model homes are a conditional use in the RS -10 zoning district. Contained in the Code are specific criteria that the applicant must meet for model homes, which are listed in the staff report. She reported that the requisite parking spaces will be provided. Staff is requesting that the applicant provide some additional landscaping hedge around the east parking spaces, which was not shown on the site plan. She stated that she would ask Mr. Nickle to state at this meeting that the applicant will remove the sidewalk connecting the parking area with the home. The Code allows one sign per model home. There could be two patriotic flags allowed on the site but no open banners, etc. Ms. Bosworth stated it has intermittently been an issue with some of the model homes on weekends using feather flags. City staff will request in writing from the model home contractors that they are aware of what is and is not allowed for signage. There is already a permit for the model home sign, but there needs some additional language added regarding the sign being a monument sign. Staff is recommending approval, as they feel that the application meets the conditional use criteria as set forth in the Code with the additional conditions listed on Page 3 of the staff report, i.e. the additional hedging, no construction materials or equipment will be stored in the parking lot, the permit for the monument sign is obtained, illegal flags and PLANNING AND ZONING COMMISSION PAGE 3 MINUTES OF REGULAR MEETING OF OCTOBER 17, 2019 signage shall not be used, and the contractor will remove the parking area and model signage when the permit expires. Ms. Bosworth added that regarding the lot where the parking area will be placed will only be cleared in the front area. In the back of this lot are some large trees that will be kept. The applicant is aware that they will have to meet the tree requirement of 15 trees in order to get the certificate of occupancy for the double lot, and they will meet that requirement. Ms. Kautenburg called for questions/comments from the Commission members. Mr. Carter: • Regarding the signage, especially on the weekends, he is concerned that the City be able to enforce the requirements/restrictions for the signage at these model homes. Ms. Bosworth stated there is a code enforcement officer on duty on Saturdays, and that department will be more diligent regarding these signs. She noted that some model home builders are putting the A -frame signs up, and that is not allowed in residential areas. Staff will address that with all the model home builders so that they are aware that the A -frame signs, and all other prohibited signs, are in violation. Mr. Qizilbash: • Inquired regarding the parking area, whether the applicant will be required to have a permit for that area. Ms. Bosworth stated that is correct. There is also a separate driveway and drainage permit, and those have all been approved by the Engineering Department. Mr. Mauti: • Inquired whether the property has been inspected for any wildlife that would have to be removed. Ms. Bosworth stated that each of the lots was issued separate land -clearing permits, and the City's environmental planner did inspect the property, and it was cleared regarding that matter. Ms. Bosworth also stated that there was a unity of title needed for the two lots, and that has been obtained. • Asked if, as the project manager it is Mr. Nickle's responsibility to see that the signage is proper for these model homes. Mr. Nickle stated he was unaware of the problem until he read the report that it had been a repeated problem. He stated he has addressed this with the sales managers. Mr. Mauti suggested that Mr. Nickle inspect the projects and keep his people in check so that this doesn't happen. Mr. Nickle stated he will do that going forward. PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING OF OCTOBER 17. 2019 • CIAV Mr. Alvarez: • Inquired whether, since there is another model on Easy Street, there will now be two models. Mr. Nickle stated the existing model home on Easy Street will now be sold as a residential home, and they will move to Barber Street for this new model home. • Inquired whether the sign will be like the one set forth on the drawings. Ms. Bosworth stated no, it will be a monument sign. Ms. Kautenburg: • Stated her concern about the model homes continuing to use illegal signage on weekends. Ms. Bosworth stated staff will put in writing a request for the Code Enforcement Department to monitor the signage that the model homes are using. She stated Code Enforcement would have had to issue a formal notice of violation if it hadn't been corrected. Then they would be given notice to appear before the Special Magistrate. She will follow up on that. Ms. Kautenburg stated that, if there is a problem with model homes posting signage that is not allowed, this needs to be addressed equally among all the model home builders in the City. Ms. Kautenburg also requested that if there is a violation or a complaint that it is put in writing. Ms. Kautenburg asked for a recommendation from staff. Ms. Bosworth stated staff recommends approval of the conditional use permit for the model home at 1592 and 1598 Barber Street with the five conditions noted on Page 3 of the staff report. Ms. Kautenburg called for a motion. A motion approving a conditional use permit for a new model home at 1592 and 1598 Barber Street, Lots 16 and 17, Block 298, Sebastian Highlands Unit 11 for Adams Homes with the five conditions recommended by staff was made by Mr. Carter and seconded by Mr. Qizilbash. Roll Call Mr. Qizilbash -- Yes Mr. Mauti (a) -- Yes Ms. Kautenburg -- Yes Mr. Alvarez -- Yes Mr. Simmons (a) -- Yes Mr. Carter -- Yes Motion was 6-0 in favor. Motion carries. PLANNING AND ZONING COMMISSION PAGE 5 MINUTES OF REGULAR MEETING OF OCTOBER 17, 2019 7. Unfinished Business -- None 8. Public Input -- None 9. New Business -- None 10. Commissioners Matters -- None 11. Staff Matters -- None 12. Citv Attornev Matters Mr. Stokes announced that he has tendered his resignation with the City due to the increase in his workload. He will continue on until a replacement is hired. He stated he has enjoyed his time with the City, and the Commission members wished him luck. 13. Ad'ourn Ms. Kautenburg called for any further business. Hearing none, she adjourned the meeting at 6:20 p.m. A CITY OF SEBASTIAN COMPREHENSIVE PLAN UPDATE KICK OFF MEETING NOVEMBER 21, 2019 The City is required to update our Comprehensive Development Plan 2040 by September of 2020. Kimley-Horn and Associates, Inc. will be assisting us through this process. They are the same Consultant who provided the Coastal Resiliency portion of the Comp Plan this past year. We will be holding several stakeholder and public meetings to solicit input from the community. The Comprehensive Development Plan 2040 is the document that provides the vision for the community and that determines the future growth pattern of the City. We appreciate every ones talent and input towards providing a plan that assists the City in retaining its character while addressing future changes. Please feel free to contact the Community Development Department at any time to provide input, supply data or express ideas. A Power Point presentation will be provided as part of the Kick -Off Meeting to introduce you to the process, scheduled meetings, required elements and topics for discussion. A copy of the Comprehensive Plan has been provided to each member for your reference. WE LOOK FORWARD TO WORKING WITH THE PLANNING COMMISSION THROUGH THIS PROCESS! What is the Comprehensive Plan? A set of policies intended to serve as the Community's Vision and to guide the development of a community, typically over a 10-20 year period Florida Statute Chapter 163.3177 provides requirements for Comprehensive Plans "The comprehensive plan shall provide the principles, guidelines, standards, and strategies for the orderly and balanced future economic, social, physical, environmental, and fiscal development of the area that reflects community commitments to implement the plan and its elements. These principles and strategies shall guide future decisions in a consistent manner and shall contain programs and activities to ensure comprehensive plans are implemented. " "The plan shall establish meaningful and predictable standards for the use and development of land and provide meaningfud guidelines for the content of more detailed land development and use regulations. " Required Elements • Future Land Use • Mobility • Public Facilities • Conservation/Coastal Management • Recreation and Open Space • Housing • Coastal Management • Intergovernmental Coordination