HomeMy WebLinkAbout10-23-2019 CC MinutesOR OF
SE�T�A1V
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL REGULAR MEETING
& COMMUNITY REDEVELOPMENT AGENCY
MINUTES
WEDNESDAY, OCTOBER 23, 2019 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Hill called the Regular City Council Meeting to order at 6:00 p.m.
2. A moment of silence was held.
3. The Pledge of Allegiance was recited.
4. ROLL CALL
Mayor Jim Hill
Vice Mayor Linda Kinchen
Council Member Ed Dodd
Council Member Albert lovino
Council Member Bob McPartlan
City Staff Present
Administrative Services Director/CFO Ken Kilgore
City Attorney James Stokes
City Clerk Jeanette Williams
Asst. Administrative Services Director Cindy Watson
Public Facilities Director/Airport Director Scott Baker
Community Development Director/CRA Manager Lisa Frazier
Building Official/Fire Marshal Wayne Eseltine
Leisure Services Director Brian Benton
Police Chief Michelle Morris
Police Lieutenant Tim Wood
AGENDA MODIFICATIONS - None
PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS
19.121 A. Proclamation — National American Indian Heritaae Month — November 2019 —
AccFted by Dr. Holly Hamilton and Rae Burch. Pelican Island Chaoter. National
Societv of the Dauahters of the American Revolution
Mayor Hill read the proclamation and presented it to Dr. Hamilton and Pelican Island
Chapter Member Rhonda.
Brief Announcements
• Sebastian Police Department's Movie Night Out on October 25—&W 6:30 pm— Hotel Transylvania 11
• Sebastian Police Department's Community Night Out on October 29, 2019 from 5 to 7 pm
•Halloween Costume Contest in Riverview Park on October 26 at 10 am to noon
•Geunfy-Fairgreunds cancelled
-Sebastian Clambake Festival- November 8-10 at Riverview Park
Regular City Council Meeting
& CRA Meeting
October 23, 2019
Page Two
Vice Mayor Kinchen announced the upcoming events in addition to the Veterans' Day
Ceremony to be held at Riverview Park on November 11' at 11:00 a.m.
Mayor Hill recessed the City Council meeting and convened the CRA meeting at 6:04 p.m.
7. Recess Citv Council Meeting and Convene as Communitv Redevelopment Aqencv
A. The September 25, 2019 CRA Meeting Minutes were approved by a MOTION by
Mr. Dodd and SECOND by Vice Chair Kinchen with a unanimous voice vole.
B. Seotic to Sewer Grant Proaram
I. Consider Grant Reauest for 13060 U.S. Highwav 1 — Merchriz Condo
Association (Transmittal. Application. Deeds. Tax Receiot. Quotes)
The Administrative Services Director stated this was a $5,000 grant request to
remove one septic tank system.
The Community Development Director advised that postcards have been sent out
to all eligible property owners to conned to the recently installed gravity sewer line
installed by Indian River County which will prompt an increase of future
applications.
MOTION by Vice Chair Kinchen and SECOND by Mr. McPartlan to approve the
grant request to 13060 U.S. Highway 1.
Roll Call: Vice Chair Kinchen — aye Mr. Dodd — aye
Mr.lovino —aye Mr.McPartlan — aye
Chairman Hill - aye
Motion carried 5-0.
ii. Consider Grant Reauest for 821 U.S. Hiahwav 1 — Paul Kellev Commercial
Buildina (Transmittal. Application. Deed. Tax Receiot. Quote. IRC Permit)
The Administrative Services Director stated this grant request was to install a lift
station and remove a septic tank.
MOTION by Mr. lovino and SECOND by Mr. McPartlan to approve the grant request
to 821 U.S. Highway 1.
Roll Call: Mr. Dodd —aye Mr. lovino — aye
Mr. McPartlan—aye Chairman Hill — aye
Vice Chair Kinchen — aye
Motion carried 5-0.
III. Consider Grant Request for 13000 U.S. Hi hwav 1 — Seacrest Professional
Buildina (Transmittal. ADDlication. Deeds. Tax Receiot. Quotes)
The Community Development Director stated this grant request would remove two
tanks and connect the property to the centralized sewer system.
Regular City Council Meeting
& CRA Meeting
October 23, 2019
Page Three
MOTION by Mr. Dodd and SECOND by Mr. lovino to approve the grant request to
13000 U.S. Highway 1.
Roll Call: Mr. lovino —aye Mr. McPartlan —aye
Chairman Hill — aye Vice Chair Kinchen — aye
Mr. Dodd — aye
Motion carried 5-0.
8. Adiourn Communitv Redevelopment Aciencv Meeting and Reconvene as Citv Council
Chairman Hill adjourned the CRA Meeting at 6:09 p.m. and reconvened the City Council
Meeting.
9. CONSENT AGENDA
A. Approval of Minutes — October 9, 2019 Regular City Council Meeting
19A27 B. Approve Single Source Request for Purchase of Twenty -Two (22) XL-185P Portable
Radios for the Sebastian Police Department in the Amount of $87,613.50
(Transmittal, Quote, Report, Findings, Specs)
19.128 C. Approve the Piggyback to GDA Contract 47QTCA18DOO5T with Communications
International, Inc. for the Replacement Purchase of the Police Dispatch Radio
Console in the Amount of $48,750.37 (Transmittal, Notice of Intent, Proposal)
19.129 D. Approve the Piggyback to FL State Contract 43211500-WSCA-I5-ACS for the
Purchase of 38 Rugged Dell Laptops for the Police Department in the Amount of
$90,097.66 (Transmittal, Notice of Intent, Proposal, Agreement Summary &
Amendment)
19.130 E. Approve Execution of Multi -Year Contract with Dell Financial Services and Authorize
the City Manager to Sign Appropriate Documents (Transmittal, Agreement)
19.131 E. Approve the Piggyback to GSA Contract GS-35F-0124U with Icon Enterprises, Inc.
dba CivicPlus for the City Website Redesign (Transmittal, Notice of Intent, Proposal,
Pricelist, Statement)
19.132 F. Approve the Purchase of Security Software for the City -Wide Computer System, Not
to Exceed $18,000 and Authorize the City Manager to Execute the Appropriate
Documents (Transmittal)
19.133 G. Approve Road Closure and Use of Mobile Stage for Sebastian Police Department's
Community Night Out on October 29, 2019 from 5:00 p.m. to 7:00 p.m. (Transmittal,
Application, Plan)
19.134/19.103 H. Purchase One (1) 2019 Ford F-150 4WD Truck from Bartow Ford under the
Charlotte County Bid Award Contract # 2018000509 for Public Works Director/City
Engineer in the Amount of $34,394.75 (Transmittal, Quote, Contract)
19.135 I. Approve Road Closures for Annual Christmas Parade on December 7, 2019 from
4:00 p.m. Until the End of the Event (Transmittal, Flyer)
Regular City Council Meeting
& CRA Meeting
October 23, 2019
Page Four
19.136 J. Approve 7th Annual Capt. Hiram's River Challenge Triathlon on November 17, 2019
from 7:30 a.m. to 9:30 a.m. with Closure of Indian River Drive (Transmittal, Letter,
Route, Map)
19.137 K. Approve Sebastian River Middle School's I.B. Program 5K Cowboy Run at the
Sebastian Municipal Golf Course on November 2, 2019 from 7:30 a.m. to 9:30 a.m.
(Transmittal, Application, Receipt, Route)
19.138 L. Approve Use of Community Center by Alco-Than at No Charge for Use During the
Holidays (Transmittal, Letter, Application)
19.139 M. Approve Alcoholic Beverage for Rojas Event at Community Center on November 9,
2019 — 4 pm to 11 pm — Permittee DOB Verified (Transmittal, Application, Receipt)
19.140 N. Approve Alcoholic Beverage for Ramos Event at Community Center on January 18,
2020 — 11:00 am to 11:00 pm — Permittee DOB Verified (Transmittal, Application,
Receipt)
Council Member Dodd asked to pull the Second Item E regarding the website redesign.
MOTION by Council Member Dodd and SECOND by Council Member McPartlan to approve
consent agenda items A -El and F-N.
Roll Call: Council Member McPartlan — aye Mayor Hill — aye
Vice MayorKinchen — aye Council Member Dodd — aye
Council Member lovino — aye
Motion carried 5-0.
Item E2 - Citv Website Redesion
Council Member Dodd asked if the annual $3,500 fee for the Ally Managed Service would
be included in the annual maintenance fee to the contractor. (page 179) The Administrative
Services Director responded it would be.
MOTION by Council Member Dodd and SECOND by Vice Mayor Kinchen to approve the
piggyback to GSA Contract GS-35F-0124U with Icon Enterprises, Inc. dba CivicPlus for the
website redesign.
Roll Call: Mayor Hill — aye Vice Mayor Kinchen — aye
Council Member Dodd — aye Council Member lovino — aye
Council Member McPartlan — aye
Motion carried 5-0.
10. COMMITTEE REPORTS & APPOINTMENTS - None
11. PUBLIC HEARINGS - None
Regular City Council Meeting
& CRA Meeting
October 23, 2019
Page Five
12. UNFINISHED BUSINESS
19.124 A. Continued from October 9. 2019 Regular Meeting - Resolution No. R-19-29 — Partial
Abandonment of Rear Easement 561 Benedictine Terrace (Transmittal, R-19-29,
Site Mao. Staff Report. Summarv. Utility Aoorovals. ADDlication)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
VACATING A PORTION OF A CERTAIN EASEMENT ON LOT 6, BLOCK 273,
SEBASTIAN HIGHLANDS UNIT 10, PROVIDING FOR CONFLICTS HEREWITH;
PROVIDING FOR RECORDING; PROVIDING FOR SCRIVENER'S ERRORS;
PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read the title to Resolution R-19-29. The Building Official said this is in
regard to a pool that was installed without a permit in 2018 and was discovered during the
abandonment of the easement; the non -permitted work was brought before the special
magistrate in December 2018 with a continuance in July 2019 and today the permit is ready
to be issued but Council must vacate the easement. He advised there were special
conditions issued by the magistrate that the applicant must address before the close out of
the permit to include the payment of some fees and fines.
Carl Richards, 561 Benedictine Terrace, said he would like to have the matter resolved.
The City Attorney advised that Council should consider the abandonment of easement as
opposed to the accruing fines; once the pool is found to be in compliance, the property
owner could request to have the fines reduced.
Vice Mayor Kinchen asked if the portion of the decking beyond the easement would be
staying out. The Building Official responded that it would be staying out; the pool itself was
the problem.
The City Attorney advised the fine reduction or forgiveness would have to come back to City
Council at a later date; and the abandonment of any easement it is a matter of public
necessity based on staff and the utility companies' recommendation.
MOTION by Mayor Hill and SECOND by Council Member McPartlan to approve Resolution
No. R-19-29.
Roll Call: Vice Mayor Kinchen — aye Council Member Dodd — aye
Council Member lovino — aye Council Member McPartlan — aye
Mayor Hill — aye
Motion carried 5-0.
13. PUBLIC INPUT
Cindy Geesey said in April 2016 she received a proclamation encouraging a rest, relaxation
and romance program for active duty military couples. Since that time she has hosted 18
couples with the donations of generous Sebastian businesses. She said in 2020 she plans
to host six couples and thanked Council for the 2019 proclamation.
Regular City Council Meeting
& CRA Meeting
October 23, 2019
Page Six
As a resident, Ms. Geesey thanked Council for their genuine love for the community,
concern in maintaining a small town feel, dedication in doing research, and willingness to
listen to all opinions. She encouraged fellow residents to do their research and choose
experience and integrity next month.
Richard Feldhann, Vice Commander American Legion Post 189, said the Post's architect,
Todd Smith, submitted expansion plans to the City last June and have not heard anything.
He asked why. Mayor Hill advised him that the City would look into it.
Bob Stephen, 150 Concha Drive, said at the last meeting the City Manager refused to tell
him what alternative product the City was using on the canals. He said that was
unacceptable. He advised everyone to get out and vote.
Pamela Parris, Gerald Street, Vice President SPOA, local reallor, Sebastian Construction
Board Member, community advocate said she reached out to citizens to find out what was
paramount on their minds. She asked if there was proof that the Graves Brothers
Annexation will not have any septic tanks. Mayor Hill advised her to contact the City Clerk
for the law.
She asked if three council members disapprove the Graves Brothers annexation, would the
'order' be suspended. Council Member Dodd responded that a Council action cannot be
brought back unless one who voted in the majority brought it back up. He noted if she was
elected to Council (in November), she could not bring it back up --only he or Mayor Hill could
bring it back up.
Ms. Parris said the City Manager had an alternative for the canal spraying and asked for an
update. Mayor Hill responded that the City Manager was finalizing a plan and he would bring
it forward when he is finished.
Russell Herrmann, 586 Redwood Court, said he was concerned that the annexation vote
was taken before a thorough airing of the issue by the citizens; the vote shows a lack of
sensitivity to the public and lack of judgement. He asked for a public forum to explain the
pros and cons of why it should be done and discover the mechanics to get proper sewage
service to the property.
14. NEW BUSINESS
19A41 A. Resolution No. R-19-32 Parkir 0-in-Lieu Aareement for 1550 Indian River Drive —
Crab StoD Restaurant (Transmittal. R-19-32. Aareement)
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING
PARTICIPATION IN THE PARKING IN LIEU OF PROGRAM, LIEN AGREEMENT AND
COVENANT RUNNING WITH THE LAND, FOR ELLEN L. GRAFF FOR PROPERTY
LOCATED AT 1550 INDIAN RIVER DRIVE, SEBASTIAN, FLORIDA; PROVIDING FOR
TERMINATION, CONFLICTS, AND SCRIVENER'S ERRORS; AND PROVIDING FOR AN
EFFECTIVE DATE.
Regular City Council Meeting
& CRA Meeting
October 23, 2019
Page Seven
The City Attorney read the title to Resolution No. R-19-32. The Community Development
Director said the Crab Stop has been finding success in Sebastian and are now asking to
expand their seating and parking leading to their request to purchase four spaces. She
said this would bring the Parking in Lieu of Account to $55,000 to give the City about 20
spaces in the future to help the other businesses in the downtown area.
The Community Development Director stated the restaurant was working diligently to
resolve the site plan issue. Council Member Dodd said he has concern for the people
who are doing work without permits then come in to ask for help. He noted the
importance of obtaining permits and asked what steps have been taken to correct that.
The Community Development Director stated she would like to give kudos to the Code
Enforcement Division and Building Department for catching these violations before they
go too far; the restaurant has until November 1" to correct their issue.
MOTION by Council Member Dodd and SECOND by Council Member McPartlan to
approve Resolution No. R-19-32.
Roll Call: Council Member Dodd — aye Council Member lovino — aye
Council Member McPartlan - aye Mayor Hill — aye
Vice Mayor Kinchen — aye
Motion carried 5-0.
15. CITY ATTORNEY MATTERS
The City Attorney reported that he has received three individual applications and
numerous inquiries from firms in response to the city attorney advertisement. He stated
a comfortable salary range would be between $95,000 and $120,000 to post on the
advertisement. The Administrative Services Director stated the average between
$95,000 to $125,000 would be $110,000. The City Attorney said he expects to receive
enough of a pool within the next few weeks to bring some applications to them.
16. ADMINISTRATIVE SERVICES DIRECTOR - None
17. CITY CLERK MATTERS - None
18. CITY COUNCIL MATTERS
A. Vice Mayor Kinchen - None
B. Council Member Dodd cited a TCPaIm Editorial, "Incumbents continue to poo poo
residents' concerns about the spraying of alleged carcinogen glyphosate to kill weeds
along the banks of the Elkham Canal," noting the meaning of poo poo was to disrespect
and ignore. He said he wanted the Editorial Board to know they were absolutely
incorrect. This spring as a result of many conversations with the residents about the use
of chemicals, Council unanimously approved that the City Manager produce a report that
specifies what needs to be done to address all of the vegetation. He said the report is in
its final stage and under review by the new Slormwater Engineer. He advised that some
will be surprised by the City Manager's findings.
Regular City Council Meeting
& CRA Meeting
October 23, 2019
Page Eight
He reminded everybody that Council, especially him, does not poo poo the residents and
didn't appreciate reading on social media how little integrity they have and little care for
the citizens. He urged the Editorial Board to check their resources and call him. He
asked anyone that would like to receive information to call him noting his phone number
is on the City's website.
C. Council Member lovino - None
D. Council Member McPartlan - None
E. Mayor Hill invited the public to the Treasure Coast Food Bank's Fifth Annual "Pack
the House' event to build 10,000 holiday meal boxes on Friday October 25 in Fort
Pierce. More information could be obtained at www.stophunger.org
19. Being no further business, Mayor Hill adjourned the Regular City Council Meeting at 6:46 p.m.
Approved at the November 20, 2019 Regular City Council Meeting.
t/��
Mayor Ed Dodd
ATTEST:
nette W1lliams, City Clerk