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Home My WebLink About2019 - Contract(I CLARK SALES DISPLAY, INC. PROPOSAL POST OFFICE BOX 1007 TAVARES, FLORIDA 32778 SALES - LEASE - INSTALLATION 1-800-962-7937/ 352-343-5899 /FAX: 352-343-0194 !- JOB NAME/LOCATION WWW.CLARKSCHRISTMAS.COM LEASE OF HOLIDAY DECOR SEBASTIAN CITY OF CITY OF SEBASTIAN 1225 MAIN STREET SEBASTIAN, FL 32958 ' Phone: 772-388-8403 Fax: 772-581-0149 2uestions7 call ANNE MARIE Quote Expires on: 111142019 Quote Number: 190333 CITY )F SEBASTIAN Date 11/4/2019 E1gOVAL AND STORAGE OF THE 1 1-YEAR TPRECES ARE PER YEAR( �O 77ONS FOR 2019. 2020. AND 2021. (FOLLOWING HOLI POLE DISPLAYS FOR US 1 29 POLE MOUNT LIGHT POLES TO BE DECORATED WITH A COMBINATION OF TTO 8' (HOLIDAY DISPLAYS, WHICH CAN INCLUDE, STOCKINGS, SOLDIERS, 14'-5' WREATHS, CANDLES, AND A VARIETY OF TREES. 29 POLETRIM 125' GARLAND POLE TRIM TO ACCENTUATE POLE MOUNT DISPLAYS 'ALTERNATING RED 8 GREEN 53 POLETRIM 25' GARLAND POLE TRIM TO ACCENTUATE LAMP POLE MOUNTED DISPLAYS; NATURAL COLORED GARLAND TO MATCH WREATHS. Subtotal 1 INSTALLATION, REMOVAL, TRANSPORT, AND STORAGE OF CUSTOMER OWNED HOLIDAY WREATHS FOR 2019, 2020, AND 2021 1 INSTALLATION INSTALLATION, AND REMOVAL OF CITY OWNED WREATHS. 1 STORAGE ANNUAL STORAGE OF CUSTOMER OWNED DISPLAYS(4—WREATHS) 1 IINFO DECORATIONS WILL BE INSTALLED IN NOVEMBER, AND REMOVED TO OUR STORAGE FACILITY IN JANUARY. NO MID SEASON SERVICE IS INCLUDED EXCEPT DANGEROUS CONDITIONS WILL BE CORRECTED AS SOON AS POSSIBLE. WE ARE IN THE DISPLAY BUSINESS ONLYAND DO NO ELECTRICAL WORK OTHER THAN TO PLUG INTO EXISTING OUTLETS ONLY. 1 (PAYMENT (PAYMENT TO BE MADE AS FOLLOWS: ALL LEASE CONTRACTS ARE BILLED IN OCTOBER OR NOVEMBER OF EACH YEAR; NET 30 DAYS, satisfactory and arc herby accepted. You are authorized to do the work as specified. Payment will be a outlined above.it is acknowledged and agreed that by signing this Proposal onuact vilithd inthir exist bMw nihe parties th��...(((cans ofwhich wntmct MII a (hosed scribed in th' propose � / j� Signatur -// �///// Signature: Name: Pa E. Carlisle Title: City Manager TOTALANNUAL $155.001 $4,495.00 $35.00 $1,015.00 $35.00 $1,855.00 $7,365.00 $0.00 $696.00 $696.00� $128.00 $128.001 189.00 ALLMATERIAIS IS GUARANTEED TO BE AS SPECIFIED. ALL WORK TO BE COMPLETED IN A PROFESSIONAL MANNER ACCORDING TO STANDARD PRACTICES. ANY ALTERATION OR DEVIATION FROM ABOVE SPECIFICATION INVOLVING EXTRA COSTS W ILL BE EXECUTED ONLY UPON WRITTEN ORDERS, AND WILL BECOME AN EXTRA CHARGE OVER AND ABOVE THE ESTIMA'FB ALL AGREEMENTS CONTINGENT UPON STRIKES, ACCIDENTS OR DELAYS BEYOND OUR CONTROL OWNER TO CARRY FIRE. TORNADO AND OTHER NECESSARY INSURANCE, OUR WORKES ARE FULLY COVERED BY WORKER'S COMPENSATION INSURANCE. II CLARK SALES DISPLAY, INC. PROPOSAL POST OFFICE BOX 1007 TAVARES, FLORIDA 32778 SALES - LEASE - INSTALLATION 1-800-962-7937/362-343-5899/FAX: 352-343-0794 JOBNAME/LOCATION 4VWW ..CLARKSCHRISTMAS.COM SEBASTIAN CITY OF SEBASTIAN CITY OF 1225 MAIN STREET SEBASTIAN, FL 32958 I Phone: 772-589A743 fax 772 5810149 luestions? call ANNE MARIE QQtr I REF. Quote Expires on: 11/14/2019 Date 11/4/2019 Quote Number: 190337 CITY )F SEBASTIAN Description Price I Extend 1 INSTALLATION, REMOVAL, TRANSPORT, AND STORAGE OF $0.00 $0.00 CUSTOMER OWNED 26' PANEL TREE FOR 20119, 2020, AND 2021. (PRICES ARE PER YEAR) 26' PANEL TREE SERVICE 1 INSTALL/ INSTALLATION, REMOVAL, OF CUSTOMER OWNED $3,205.00. S3,205.00 REMOVE DISPLAYS. 26'PANEL TREE i 1 STORAGE ANNUAL STORAGE HANDLING AND TRANSPORT OF OF $1,600.G0', $1.600.00 CUSTOMER OWNED DISPLAYS 26' PANELTREE 1 ANNUAL LIGHT BULB REPAIR AND MAINTENANCE INCLUDES $401.00�i $401.00 INSPECTING & REPLACEMENT OF DEFECTIVE LED LIGHT AND SOCKETS ONLY. —REPLACEMENT LIGHTS FROM THEFT WILL BE BILLED AT i $1.05 PER LIGHT.•• POLE DISPLAYS FOR INDIAN RIVER DRIVE 53 LP 320 5' SPLIT LAMP POST WREATH WITH BALL CLUSTERS & (2) 24" 5155.00 58,215.00 BOWS TO BE PLACED ON EVERY OTHER LAMP POST ON INDIAN RIVER DRIVE. )RATIONS WILL BE INSTALLED IN NOVEMBER REMOVED $0.00 $0.00 NR STORAGE FACILITY IN JANUARY WE DON'T DO MID iON SERVICE UNLESS DANGEROUS CONDITIONS APPLY THEY WILL BE CORRECTED AS SOON AS POSSIBLE. IRE IN THE DISPLAY BUSINESS ONLY, AND DO NOT DO ELECTRICAL WORK OTHER THAN PLUGGING INTO TING OUTLETS. are satisfactory and an herby accepted. You arc authorized to do the work as ALL WORK TO BE COMPLETED IN A PROFESSIONAL spccifwd. Paymem adc as outlined abovc.it is ocknnxledged and ogrced the ALL ACCORDING TO STANDARD PRACTICES. ANY by Agninp thisp posaIa ntmct w' thereon• siabnween tthhe�� panics the terms ALTERATION OR DEVIATION FROM ABOVE ofwM1ich can t will be ose des i in t rop,u SPECIFICATION INVOLVING EXTRA CDS WILLBE EXECUTED ONLY UPON WRITTEN ORDERS, AND WILL Signature - ,/pL,. BECOME AN EXTRA CHARGE OVER AND ABOVE THE ESTIMATE. ALL AGREEMENTS CONTINGENT UPON p STRIKES. ACCIDENTS OR DELAYS BEYOND OUR Signature:. �G `I ��J�/ CONTROL. OWNER TO CARRY FIRE. TORNADO AND OTHER NECESSARY INSURANCE. OUR WORKES ARE Name: Pau E. Carlisle Title: City Manager FULLY COVERED BY WORKER'S COMPENSATION INSURANCE Date of Acceptance: ND✓%m bew go 2olq S HOME OF PELICAN ISLAND PRICE COMPARISON FOR CHRISTMAS DECORATIONS AWARD DATE OF BID ENTITY AMOUNT 09/2019 CITY OF TAMPA $29,870 02/2019 CITY OF HOLLYWOOD $24,109 02/2019 CITY OF WINTER SPRINGS $11,875 1212018 CITY OF TREASURE ISLAND* S23,495 12/2018 CITY OFLONGWOOD* $19,975 11/2019 CITY OF LYNN HAVEN S26,000 05/2018 CITY OF LAKE WORTH $11,950 08/2016 THE VILLAGES $33,000 * Uses the same vendor as City of Sebastian, Clark Sa es Display. Conducted by: Ann -Made Fraser, CPPB, MBA Procurement/Contracts Manager Page 1 of 1 City of Sebastian 1225 Main Street Sebastian, FL 32958 (772)388-8228 Fax '(772)388-8248 TITLE OF BID Christmas Tree with Lights Holiday Decoration 30' Christmas Tree 26' Christmas Tree w/ Star Holiday Decorations Christmas Tree & Light Install Christmas Tree 30 ft. Artificial Decorated Christmas Tree Christmas Decorating Services HOME 01F ruunisuv+o COMMUNITY REDEVELOPMENT AGENCY TRANSMITTAL FORM CRA MEETING DATE: November 20, 2019 AGENDA ITEM TITLE: Approve to Use Clark Sales Display, Inc, for the annual handling of Christmas Decorations in the City for $21,610 per year (2019 — 2021). RECOMMENDATION: Staff recommends that the Council APPROVE to use Clark Sales Display, Inc. for the annual handling of Christmas Decorations in the City in the amount $21,610 per year (2019 — 2021), justified as an exemption to the Procurement process. Sec. 2-10(d)(2) as "works of art for public display." BACKGROUND: The Procurement Division, on behalf of the Community Development Department, requests Council's approval to use Clark Sales Display, Inc. for the annual handling of Christmas Decorations in the City, funded by CRA funds. The collective amount for this purchase exceeds the City's thresholds but is justified as an exception to the Procurement process according to Sec. 2-10(d)(2) as "works of art for public display." Services will include the installation, removal and storage of a 26' Panel Tree, City -owned Wreaths and Pole Displays for Indian River Drive/US1. Clark Sales Display, Inc. has agreed to hold pricing for this service for the next 3 years, expiring 2021. Research was done to identify the firms used to provide these services to Florida municipalities and it was found that the price and quality of work being offered by Clark Sales Display, Inc. is significantly comparable. Clark Sales Display, Inc. has been providing decoration services for the City for over 20 years and it is recommended that the City continue doing business with them to provide the above stated services. If Aeenda Item Reauires Expenditure of Funds: Estimated Annual Expenditure: $21,610 Amount Budgeted in Current FY: $22,000 Fund to Be Utilized for Appropriation: CRA Fund ( �( Administrative Services Department Review: Attachments: 1. 2019 Proposals for Christmas Decoration Services 2. Research Findings for Price Comparison City Manager Auth orization: Date: 1111 If i