HomeMy WebLinkAbout11-20-2019 CC MinutesMcf
SEBAST"
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL REGULAR MEETING
& COMMUNITY REDEVELOPMENT AGENCY (CRA)
MINUTES
WEDNESDAY, NOVEMBER 20, 2019 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Administration of Oath of Office to Newly Elected City Council Members
Damien Gilliams, Charles Mauti, Pamela Parris
1. Incumbent Mayor Hill called the meeting to order at 6:00 p.m.
2. A moment of silence was held.
3. Council Member Dodd led the Pledge of Allegiance.
The City Clerk administered the Oath of Office to Council Members -Elect Damien Gilliams,
Charles Mauti, and Pamela Parris.
4. ROLL CALL
Mayor Ed Dodd
Vice Mayor Charles Mauti
Council Member Damien Gilliams
Council Member Jim Hill
Council Member Pamela Parris
Citv Staff Present:
City Manager Paul Carlisle
City Attorney James Stokes
City Clerk Jeanette Williams
Records Clerk Cathy Testa
Public Facilities Director/Airport Director Scott Baker
Community Development Director/CRA Manager Lisa Frazier
Community Development Manager Dorri Bosworth
Zoning Technician Michelle Faulkner
Administrative Services Director Ken Kilgore
Asst. Administrative Services Director Cindy Watson
Leisure Services Director Brian Benton
Building Official/Fire Marshal Wayne Eseltine
Engineer/Stormwater Director Ken Griffin
Golf Pro Greg Gardner
Police Chief Michelle Morris
Police Lieutenant Constantine Sawidis
5. ELECTION MATTERS (Transmittal. Certificate)
19.007 A. Reading of Certificate of Canvassing Board Returns Read by the City Attorney
The City Attorney read the November 5, 2019 election results. (See attached)
Regular City Council Meeting
& CRA Meeting
November 20, 2019
Page Two
B. Call for Nominations for Mavor by Incumbent Mavor — Clerk calls roll if more than
one nomination
Mr. Hill nominated Mr. Dodd and Ms. Parris nominated Mr. Gilliams.
Roll Call: Council Member Gilliams— Gilliams
Council Member Hill — Dodd
Council Member Mauti — Dodd
Council Member Parris — Gilliams
Council Member Dodd —Dodd
Upon the roll call vote, Mr. Dodd received three votes and will serve as Mayor for the
upcoming year.
C. Call for Nominations for Vice Mavor by Newly ADDointed Mavor — Clerks calls roll if
more than one nomination
Mayor Dodd nominated Mr. Mauti and Mr. Gilliams nominated Ms. Parris.
Roll Call: Council Member Hill — Mauti
Council Member Mauti — Mauti
Council Member Parris — Mauti
Mayor Dodd — Mauti
Council Member Gilliams — Mauti
Upon the roll call vote, Mr. Mauti received five votes and will serve as Vice Mayor for the
upcoming year.
6. AGENDA MODIFICATIONS - None
7. PROCLAMATIONS. AWARDS BRIEF ANNOUNCEMENTS
Presentations or proclamations, ceZiboafes and awards, and brief timely announcements by Council and Staff
No public input or action under this heading.
A. Presentation to Mavor/Council Member Bob McPartlan — 2011 —2019
Council Member McPartlan was not in attendance.
B. Presentation to Vice Mavor/Council Member Linda Kinchen — 2016 - 2019
Mayor Dodd presented an award to Linda Kinchen for her service to the City.
C. Presentation to Council Member Albert lovino — 2017 - 2019
Mayor Dodd presented an award to Albert lovino for his service to the City.
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& CRA Meeting
November 20, 2019
Page Three
8. Mayor Dodd recessed the City Council meeting and convened the Community
Redevelopment Agency meeting at 6:13 p.m.
A. MOTION by Mr. Hill and SECOND by Vice Chairman Mauti to approve the October
23, 2019 CRA meeting minutes passed with a unanimous vote of 5-0.
B. Seotic to Sewer Grant Proaram
I. Consider Grant Request for 1697 N. Central Avenue — Single Family
Residence (Transmittal, Application, Deed, Tax Receipt, Invoices)
The City Manager stated if approved, this property would lie into the gravity sewer
system and it was owned by Beth Sembler.
MOTION by Mr. Hill and SECOND by Mr. Gilliams to approve the grant request for
1697 N. Central Avenue.
Roll Call: Vice Chairman Mauti— aye Ms. Parris — aye
Chairman Dodd —aye Mr.Gilliams — aye
Mr. Hill —aye
Motion carried. 5-0
19.142 C. Authorize Citv Manaaer to Enter Into Contract with Clark Sales Disglav for Annual
Christmas Decorations in Accordance with Code Sec. 2-10(dl(21 in the Amount of
$21.610 for Years 2019-2021 (Transmittal. Proposal. Comparison)
The City Manager said this was a renewal of the existing contract the City has with
Clark Sales. He noted that FPL is gradually discontinuing the use of power on their
poles; they may be able to use battery operated garland on the poles in the future.
MOTION by Mr. Hill and SECOND by Mr. Gilliams to approve the contract with
Clark Sales Display.
Roll Call: Ms, Parris — aye Chairman Dodd —aye
Mr.Gilliams — aye Mr. Hill — aye
Vice Chairman Mauti — aye
Motion carried. 5-0
9. Chairman Dodd adjourned the Community Redevelopment Agency meeting and
reconvened the City Council meeting at 6:17 p.m.
10. CONSENT AGENDA
A. Approval of Minutes — October 23, 2019 Regular City Council Meeting
19.143 B. Prior Authorization for Council Travel to One of the Four Upcoming Florida League of
Cities' Institute for Elected Municipal Officials (IEMO) Training (Transmittal, Info)
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November 20, 2019
Page Four
19.144 C. Approve the Piggyback of National IPA Cooperative Agreement #151148 for
Janitorial and Sanitation Products, Supplies and Related Services from Network
Services Company (Imperial Dade/Dade Paper Company) for the Duration of the
Active Contract (Transmittal, Notice, Pricelist)
19.145 D. Approve the Piggyback to FL Sheriffs Association Contract FSA19-VEH17.0 for the
Purchase of a 2019 Bush Hog Mower for the Sebastian Municipal Airport in the
Amount of $17,480.00 (Transmittal, Notice, Quote, Info)
19.146 E. Approve the Piggyback to Charlotte County Bid #18-509 for the Purchase of a 2019
Ford F250 Crew Cab 4x2 Truck for the Parks and Recreation Division in the Amount
of $30,894.31 (Transmittal, Notice, Quote, Info)
19.147 F. Approve the Piggyback to Sourcewell Contract RFP#040319 for the Purchase of a
2019 Kubota S Series Skid Steer for the Engineering Department in the Amount of
$105,554.31 (Transmittal, Notice, Quote, Info)
19.148 G. Approve the Piggyback to Sourcewell Contract 083116-KON for Citywide Managed
Print Services from Konica Minolta Business Solutions U.S.A., Inc. for the Duration of
the Active Contract (Transmittal, Notice, Price Tab, Info)
19.149 H. Authorize a Three Year Agreement with Xtreme FX LLC for the City's Fireworks
Display in Accordance with Code Sec. 2-10(d)(2) in the Annual Amount of $25,000
(Transmittal, Proposals, Agreement)
19.150 I. Approve Hidden Sanctuary Village's 5K Run/Walk at Golf Course on April 18, 2020
from 7:30 a.m. to 11:00 a.m. (Transmittal, Application, Receipt, Route)
19.151 J. Approve Alcoholic Beverage for Floyd Family Event at Yacht Club on 12/13/19 from
4:30 p.m. to 9:30 p.m. — Permittee DOB Verified (Transmittal, Application, Receipt)
Council Member Gilliams requested to pull items C,D, E, F, G. H and J.
MOTION by Council Member Hill and SECOND by Council Member Gilliams to approve
consent agenda items A, B, I, and J.
Roll Call: Mayor Dodd — aye Council Member Gilliams - aye
Council Member Hill — aye Vice Mayor Mauti — aye
Council Member Parris — aye
Motion carried. 5-0
Item C
Council Member Gilliams asked why there weren't any bids. The City Manager explained
the proposal was received from a national co-op bid whereby the bids are already done on
a national basis and interested parties receive a scale of value due to the purchasing power
of thousands. He offered to provide the co-op bid backup in future agenda packets.
The City Manager briefly outlined the City's purchasing procedures. Mayor Dodd
requested that the purchasing agent lists the co-ops she reviews for purchases on the
agenda transmittal in the future.
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November 20, 2019
Page Five
MOTION by Council Member Gilliams and SECOND by Council Member Hill to approve
consent agenda item C.
Roll call: Council Member Gilliams — aye Council Member Hill — aye
Vice Mayor Mauti — aye Council Member Parris —aye
Mayor Dodd — aye
Motion carried. 5-0
Item D
Council Member Gilliams said he would like to see at least two proposals or other sources
for purchases; even a local source.
The City Manager explained that if he goes to a local source, he cannot use the co-op price;
it would be a separate bid.
MOTION by Council Member Gilliams and SECOND by Council Member Hill to approve
consent agenda item D.
Roll call: Council Member Hill — aye Vice Mayor Mauti — aye
Council Member Parris — aye Mayor Dodd — aye
Council Member Gilliams — aye
Motion carried. 5-0
Item E
Council Member Gilliams said he would like the department heads to sign off to make sure
the specs they need are in the vehicle. Mayor Dodd explained that City Council is not in the
direct line of communication with City staff.
Council Member Gilliams requested that future purchases include information in the backup
indicating there was a competitive bid.
The City Manager offered to provide competitive bids if they are received.
MOTION by Council Member Gilliams and SECOND by Council Member Hill to approve
consent agenda item E.
Roll call: Vice Mayor Mauti — aye Council Member Parris — aye
Mayor Dodd —aye Council Member Gilliams — aye
Council Member Hill — aye
Motion carried. 5-0
Item F
Council Member Gilliams said he understood it was a special piece of equipment but in the
future, he would like to see additional bids.
MOTION by Council Member Gilliams and SECOND by Council Member Parris to approve
consent agenda item F.
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November 20, 2019
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Roll call: Council Member Parris — aye Mayor Dodd — aye
Council Member Gilliams — aye Council Member Hill — aye
Vice Mayor Mauti — aye
Motion carried. 5-0
Item G
Council Member Gilliams asked the City Manager if he had the service agreement for the
copy machines. The City Manager said he did but did not provide it to Council.
Council Member Gilliams asked the City Manager if the blend toner option was available,
a shorter lease, and if the dollar buy out was possible. The City Manager explained the
blend loner was not requested in the bid specs; the dollar buy-out exceeded the monthly
cost of the lease and after five years those machines would not be up-to-date in
technology. There was further discussion on how repairs and the final pick up would be
handled.
MOTION by Mayor Dodd and SECOND by Council Member Gilliams to table item G until
the next meeting carried with a voice vote of 4-1.
Item H
In response to Council Member Gilliams, the City Attorney confirmed that he reviewed the
fireworks agreement.
MOTION by Council Member Gilliams and SECOND by Council Member Hill to approve
consent agenda item H.
Roll call: Council Member Gilliams — aye Council Member Hill — aye
Vice Mayor Mauti — aye Council Member Parris — aye
Mayor Dodd — aye
Motion carried. 5-0
11. COMMITTEE REPORTS & APPO,NTMEN7S
City commi ee rep s and Couna,,Il f em er regionll committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
19.123 A. Natural Resources Board (Transmittal, Applications, List, Ad)
I. Interview, Unless Waived, Submit Nominations for One Unexpired, Regular
Member Position — Term to Expire July 1, 2022
ii. If Necessary, Fill Alternate Position with Remaining Applicants
Mayor Dodd and Council Member Hill nominated Ms. Lovell to the regular member
position and and Mr. Carano to the alternate member position with a term to expire
July 1, 2020. There were no other nominations.
19.073 B. Planninc & Zoning Commission (Transmittal, Applications, List, Ad)
i. Interview, Unless Waived, Submit Nominations for One Expired, Regular
Member Position —Term to Expire November 1, 2022
it. Interview, Unless Waived, Submit Nominations for One Expired, Alternate
Member Position — Term to Expire November 1, 2022
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November 20, 2019
Page Seven
Mayor Dodd nominated Mr. Alvarez and Mr. Simmons to serve another term on the
Planning and Zoning Commission. There were no other nominations. They will
serve another term.
Mayor Dodd reported that Council Member Mautfs vacant position is currently
being advertised.
19.152 C. Citizens Budaet Review Advisory Board (Transmittal, Application, Advertisement, List)
I. Council Members Confirm Their ADDointees
Mayor Dodd reconfirmed his appointee, Larry Napier. Council Member Hill
confirmed his appointee, Bruce Hoffman.
ii. Nominate Two — At-Larce Members -Terms to Expire November 2020
Mayor Dodd and Council Member Hill nominated Harry Hall and Amber Cerda for
another term, as well as the altemale members Andrea Ring and Keerthi
Weragoda until November 2020.
Mayor Dodd reminded Council Members Gilliams, Mauti and Parris that they
should make their selection before the first of the New Year.
19.153 D. Indian River Countv and Regional Boards/Committee Assionments (Transmittal. List.
Info)
Mayor Dodd went down the list of vacancies and Council Members indicated
which committees they were interested in serving on. (See list attached)
19.154 E. Indian River Countv Commission Monthly Meetino Monilorina (Transmittal.
2019/2020 Schedule)
Mayor Dodd said he would monitor the December meetings and Council Members
agreed to monitor the County Commission meetings by his right -to -left order on the
dais. (See list attached)
12. PUBLIC HEARINGS
19.155 A. First Readinc and Public Heart Ordinance No. 0-19-07 — Regarding Recvclable
Materials -Yet
Second Reading and Public Hearina for December 11. 2019
(Transmittal. 0-19-07. ADplication. MaD)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING THE CODE OF
ORDINANCES, CHAPTER 86, ARTICLE III, BY ESTABLISHING A DEFINITION FOR "RECYCLABLE
MATERIALS"; AND AMENDING THE LAND DEVELOPMENT CODE, ARTICLE XXII - LANGUAGE
AND DEFINITIONS, BY ESTABLISHING DEFINITIONS AND LAND USE CLASSIFICATIONS FOR
'RECYCLING OR MATERIALS RECOVERY FACILITIES'; AND AMENDING ARTICLE V - ZONING
DISTRICT REGULATIONS, BY ESTABLISHING RECYCLING OR MATERIALS RECOVERY
FACILITIES AS CONDITIONAL USES IN THE INDUSTRIAL ZONING DISTRICT; AND AMENDING
ARTICLE VI - CONDITIONAL USE CRITERIA, BY ESTABLISHING SPECIFIC CONDITIONS FOR
RECYCLING OR MATERIALS RECOVERY FACILITIES; PROVIDING FOR REPEAL OF
CONFLICTING PROVISIONS; SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR
SCRIVENER'S ERRORS, AND PROVIDING AN EFFECTIVE DATE. (PJ Ad 11110/19)
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Page Eight
The City Attorney read the title to Ordinance No. 0-19-07. Mayor Dodd opened the public
hearing at 6:57 p.m.
The Community Development Director stated this was presented to the Planning and Zoning
Commission who recommended approval with two changes as presented in the ordinance.
She said staff would also request Council to consider the addition of construction material or
building material as a further exception from the definition of junk to further the life of the
landfill. She pointed out that the definition would still prohibit automobiles, trailers, and
vessels.
7:01 pm
John Christino, Spring Valley Avenue, asked what the location will be of the facility. Mayor
Dodd said the change would be in the City's industrial zoning areas as a conditional use.
The Community Development Director added that there is a potential business owner who
wanted to see if Council would allow the code to be changed.
Rebecca Grohall, MVB Engineering, representing the applicant, asked for approval noting
these types of businesses would reduce the amount going into the landfills and prevent
some of the illegal dumping that happens.
Council Member Gilliams asked Ms. Grohall to elaborate on the landscaping screening
required by Code Sec. 54-3.4.16. The City Attorney advised that this code change under
consideration tonight will apply citywide; the applicant's landscaping would be considered
during the site plan process.
Council Member Gilliams said if it is to be part of the industrial zoning, there might need to
be better screening for neighboring properties. The Community Development Director said
the required screening is standard to separate adjacent property uses.
Council Member Parris asked if there was a more descriptive definition of building materials
and household goods. The Community Development Director said there wasn't but it did
prohibit hazardous material.
Ben Hooker, Sebastian, said a machine would take a third of the property and when the
building materials are broken down it will be loud. He suggested the recycling could go to
the County.
Patricia Pezzullo, 438 Georgia Blvd., asked how the industrial vs. residential definition would
be broadened and what restrictions do we have to protect the residents. Mayor Dodd offered
to have staff provide the definition.
Shannon Cook, applicant, said there is a big difference between junk and recycling; junk is
thrown away. He said in a recycling yard materials are moved immediately and the code
change will make a transfer station where nothing will sit on the site. He said the noise will
be minimal.
Staff Summation
The Community Development Director said under the existing definition, junk includes
boxes, cans, building material, household appliance, piping material, glass, old iron which
today we would like to consider these items repurposed which helps the environment.
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November 20, 2019
Page Nine
The City Manager clarified this was not curbside recycling.
Mayor Dodd closed the public hearing at 7:18 p.m.
MOTION by Council Member Hill and SECOND by Mayor Dodd to pass Ordinance No. 0-
19-07 on first reading.
Council Member Gilliams stated he would like to require additional landscaping criteria
because the change states there can be outdoor material for 48 hours. Mayor Dodd said
the landscaping requirements are extremely onerous on the developer.
Council Member Hill said the Planning and Zoning Commission could require additional
landscaping as a conditional use during the site plan process.
Council Member Gilliams said he wanted to make sure the landscaping code will be strong
enough.
Mayor Dodd said this fits very well in the Sustainable Sebastian Initiative. He announced
the second reading would be December 11"'.
Roll Call: Council Member Hill — aye Vice Mayor Mauti - aye
Council Member Parris — aye Mayor Dodd — aye
Council Member Gilliams — nay
Motion carried. 4-1
13. UNFINISHED BUSINESS - None
14. PUBLIC INPUT
Bruce Zingman, Sebastian, announced that Santa would be in the December 7' Christmas
Parade and asked the Mayor escort Santa to his house in Riverview Park.
Patricia Brannan, American Legion, said the Legion appeared before Council last month
asking for help in getting their permit to expand their facility and now they are being told that
they will be responsible for widening Louisiana Avenue. She requested the status of their
permit request.
The Community Development Director said staff has reviewed their major modification site
plan application which is tripping traffic concerns. She said staff has provided a list of
recommendations to the American Legion and their engineering representative. Mayor
Dodd explained once the site plan is approved, there will be clear directions to their
engineer as to what needs to happen.
Charles Stadelman, 146 Mabry Street, Natural Resources Board member, thanked the
newly elected Council Members for their service to the City and for their support of the
Sustainable Sebastian Initiative.
7.39 pm
Robert Bedea, Natural Resources Board member, said he has been away for a couple of
months and noticed two members were appointed to the board a few moments ago. He
asked if he was still a member of the board.
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November 20, 2019
Page Nine
The City Attorney stated at the last Council meeting he mentioned this board member was
away and was directed to send a letter to Mr. Bedea to ask him to resign or request a
hearing in front of Council. He did not hear back from Mr. Bedea, noting the time frame to
request a hearing has passed and advised Council to set a hearing.
Mr. Bedea requested a hearing for the next meeting. Mayor Dodd directed staff to put the
hearing on the December 111° agenda.
A gentleman announced Tractor Supply would be having their grand opening Saturday
morning.
Ben Hocker, Sebastian, congratulated the new Council Members. He suggested the City
require a builder on Old Dixie to put in a road because it is a one -lane road. Mayor Dodd
responded that the City did try but the County refuses to allow the builder to expand the
road. He asked for the status of the handicapped dock.
15. NEW BUSINESS
19.156 A. Resolution No. R-19-33 — FDOT PTGA #445871-1-94-01 Providing for the
Enoineerina and Construction of a Taxi Lane (Transmittal. R-19-33. PTGA. Scone)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING
THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION GRANT AGREEMENT WITH
THE FLORIDA DEPARTMENT OF TRANSPORTATION TO PROVIDE FUNDING TOWARDS THE
ENGINEERING AND CONSTRUCTION OF A TAXI LANE AT SEBASTIAN MUNICIPAL AIRPORT;
PROVIDING FOR CONFLICT; PROVIDING FOR SCRIVENERS ERRORS; AND PROVIDING FOR
EFFECTIVE DATE.
The City Attorney read the title to Resolution No. R-19-33. The City Manager said this would
allow the future hangars to be built and repair a dilapidated taxiway. The Airport Director
added that this taxiway would join the runway to one of the new hangars.
MOTION by Council Member Hill and SECOND by Council Member Gilliams to approve
Resolution No. R-1933.
Roll Call: Vice Mayor Mauti — aye Council Member Parris — aye
Mayor Dodd — aye Council Member Gilliams — aye
Council Member Hill — aye
Motion carried. 5-0
19.157 B. A(�orove the Seventh Amendment of the Aviation Lease Agreement between the Citv
of Sebastian and Whelan Aerospace Technoloaies. I for Additional Office Space
(Transmittal. Amendment. Floorogan)
The City Manager said there has been some property has been vacated and Whelan
Aerospace would like to lease the property. Council Member Gilliams asked if the proper
protocol was followed with the leasing of property. The City Manager responded that the
City can be comparative but not competitive to receive the fair market value.
Council Member Gilliams asked if it would be wise to obtain an appraisal for future leasing
because this lease seems on the low side.
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Page Eleven
MOTION by Council Member Hill and SECOND by Mayor Dodd to approve the Seventh
Amendment of the Aviation Lease Agreement with Whalen Aerospace Technologies, LLC
for additional office space.
AMENDED MOTION by Council Member Gilliams and SECOND by Council Member Parris
to amend the lease amount to $15.00 a square foot.
Roll Call on the Amended Motion: Council Member Parris - aye
Mayor Doddd — nay
Council Member Gilliams —aye
Council Member Hill - nay
Vice Mayor Mauti - aye
Amendment carried. 3-2
Roll Call on the Original Motion: Council Member Parris — aye
Mayor Dodd —aye
Council Member Gilliams —aye
Council Member Hill - nay
Vice Mayor Mauti - aye
Original Motion carried with the amendment carried. 4-1
Mayor Dodd stated if Whalen Technologies tums down the offer, the space would not be
leased.
19.158 C. Consider Moratorium on the SDravina of Herbicides (Transmittal)
7:57pm
The City Manager stated this was asked to be placed on the agenda and asked for
clarification in regard to the golf course, airport and ballfields.
Mayor Dodd suggested they look at three different areas during the discussion: stormwater,
golf course, parks/ballfields. He said he has no issue with discontinuing herbicides.
The City Manager said in regard to the crabgrass, it has taken over a year to get the parks
where they are. He has tried a new product called Whack Out Weeds by EcoMight which is
mirroring the effects of glyphosate.
Patricia Pezzullo asked Council to put the moratorium in place with a date to collect more
information.
Charles Stadelman, 146 Mabry Street, Natural Resources Board member, said the board
could provide advice to Council.
Robert Stephen, 150 Concha Drive, asked Council to stop the spraying Immediately.
Diana Bolton, Environmental Chair of the Sebastian Property Owners Association, said she
supported a year -long moratorium.
Bob Bedea stated it was important to slop spraying poisons
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Page Twelve
Eugene Wolff, Wimbrow Drive, said his background was in international agronomics; it was
prudent of Council to separate the spraying into three actions and asked Council to place a
30 day moratorium on the waterways.
Ben Hocker, Sebastian, asked what is required by the St. Johns River Water Management
District.
&33p
Alyssa Boisvert said it was imperative to have a moratorium
The City Manager explained that St. Johns River Water Management District requires the
City maintain the waterways and keep the evasive species out of system but they do not
dictate how it is done.
Mayor Dodd called for a break 8:36 p.m. and reconvened the meeting at 8:44 p.m. All
members were present.
Council Member Hill said he could favor a moratorium on the canal spraying until the City
Manager's report is finalized and Council approves a plan; but the citizen's assets should be
protected and if the golf fields are not maintained, they will deteriorate rapidly. Best
management practices require practices that are the least dangerous to everyone. He said
the City Manager has formed a plan that mentions a product that is labeled for use as a non-
selective herbicide and he would favor halting the use of glyphosate with the caveat that the
non -selective herbicide is used until the City Manager presents his plan. He noted the City
Manager's plan will be part of the Sustainable Sebastian initiative that will maintain the
assets of the community and he asked the City Manager if his plan could be presented and
workshopped at the next meeting.
The City Manager responded his report could be presented but clarified his plan includes:
what glyphosate alternatives are available, integrating best management practices, and the
associated costs as opposed to studying the chemicals being used.
MOTION by Council Member Hill and SECOND by Mayor Dodd to ban the City's use of
glyphosate until Council agrees on a plan and make sure the City is using best management
practices in the maintenance of the parks, at the golf course and the airport so those assets
are not lost.
Vice Mayor Mauti asked to ban all toxins for a minimum of 6 months.
Council Member Parris said no chemical herbicides should be used.
Mayor Dodd said if three Council Members are favoring the manual removal of vegetation;
which is fine, he believed they are heading to a referendum vote because the cost will be so
high that he is not willing to vote on such an ad valorem increase unless they hear from the
citizens.
Roll call: Mayor Dodd — aye Council Member Gilliams —nay
Council Member Hill — aye Vice Mayor Mauti — nay
Council Member Parris — nay
Motion failed. 3-2
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Page Thirteen
MOTION by Council Member Gilliams and SECOND by Vice Mayor Mauti to impose a
moratorium on the canals for nine months; spray 100 feet away from any body of water at
the golf course with signs posted so players understand herbicides and pesticides are being
used and that they should play at their own risk; and, in regard to the ballfields and parks, a
120 day moratorium.
FRIENDLY AMENDMENT by Mayor Dodd to make the waterway moratorium a full year.
SECOND by Vice Mayor Mauti.
Mayor Dodd noted Council could reconsider the moratorium if they come to an agreement of
a plan after the City Manager's presentation.
FRIENDLY AMENDMENT by Council Member Gilliams and SECOND by Vice Mayor Mauti
to post a minimum of four signs at the ballfields and parks after 120 days. The signs should
state herbicides and pesticides are sprayed and visitors should use at their own risk.
The City Manager explained the 100 foot moratorium on the golf course would reach to a
fairway and render it unusable. He asked for a 10 foot buffer.
FRIENDLY AMENDMENT by Council Gilliams and SECOND by Vice Mayor Mauti to modify
the spraying of golf course waterway to a 10 foot buffer.
Council Member Hill apologized to the citizens in advance for the ignorance in destroying
the parks and costing a lot of money to maintain the waterways based on a hoax.
The City Manager cautioned that F.S.482 and F.S.485 provides that the moratorium can
only be for City operations.
Mayor Dodd confirmed the motion is that the City is going to impose a moratorium for a year
for the spraying of anything within the slormwater system; 120 day moratorium within the
parks and ballfields, and no spraying within 10 feet of the waterways on the golf course.
After 120 days, there are to be a minimum of four signs to be posted at the parks and
ballfields; and a minimum of four signs to be posted at the golf course immediately.
Roll call: Mayor Dodd — aye Council Member Gilliams - aye
Mayor Hill — nay Vice Mayor Mauti - aye
Council Member Parris — aye
Motion carried. 4-1
19.159 D. Review and Consider 2020 Council Meelinc Dates (Transmittal. Calendar)
8:f0pm
It was the consensus of Council to move the November 111" meeting to the 181"; cancel the
November 251" and December 23r° meetings.
16. CITY ATTORNEY MATTERS
19.160 A. Reauest Executive Session Recardino Pelican Island Audubon Societv. Graham
Cox. and Donna Halleran v. City of Sebastian (Transmittal)
13
Regular City Council Meeting
& CRA Meeting
November 20, 2019
Page Fourteen
19.161 B. Reauest Executive Session Reoardino Sembler & Sembler. Inc. v. City of
Sebastian (Transmittal)
The City Attorney asked Council to meet November 26", for both cases. He outlined the
executive session procedures.
Council Member Hill suggested Council meet at November 26 at 5:01 p.m. Mayor Dodd
asked the Attorney to include discussion on the Sunshine and Public Records Law the
same night.
It was the consensus of Council to hold the Executive Session on November 26 at 5:01
p.m.
19.124 C. Uodate on City Attornev Recruitment (Transmittal)
The City Attorney reported that as a result of posting his position in a number of venues
for some time, there have been only a handful of resumes received. Because there are
now three new Council Members he asked if Council would like to continue to search for
a full-time, in-house attorney or change course by seeking a part-time contractual
attorney, use a law firm, or hire a head hunter.
Mayor Dodd said he would like to stay the course for a full-time, in-house attorney.
Council Member Gilliams said they should analyze the last five years to see what the
City's needs; he wasn't opposed to selecting a firm as long as it was negotiated properly.
The City Attorney said he would be available until he is replaced but reminded Council
that he would be having surgery and need to have another attorney cover the December
11� Council meeting.
Mayor Dodd said he would like to see a response back from the City Attorney on the
applications that he has received. He offered to provide the resumes that he has received.
It was the consensus of Council to include firms in the recruitment search.
MOTION by Council Member Hill and SECOND by Council Member Gilliams to extend the
meeting until 10 o'clock passed with a unanimous voice vote.
17. CITY MANAGER MATTERS - None
18. CITY CLERK MATTERS - None
19. CITY COUNCIL MATTERS
A. Mayor Dodd said he would like to put the meeting procedures on the next agenda to
provide some flexibility on public input speakers. The City Attorney advised that Council
should do their best to refrain from responding to the public during public input. He
explained most cities wait until everyone sits down and then Council can comment on the
items that were brought up.
Mayor Dodd reminded everyone to remember the gag order imposed regarding the lawsuits.
14
Regular City Council Meeting
& CRA Meeting
November 20, 2019
Page Fifteen
He thanked everyone for the meeting tonight
B. Council Member Gilliams congratulated Mr. Dodd on his appointment as Mayor; he
thanked Linda Kinchen, Bob McPartlan and Albert lovino for their service to the
community.
In regard to the annexation, he said they will do their best to get the community back
together and give everyone a chance to be heard. He asked that everyone refrain from
making remarks that are insulting while debating and he extended an olive branch to
Council Member Jim Hill.
C. Council Member Hill also thanked former Mayor Bob McPartlan who has dedicated
his life to serving his country and community; former Vice Mayor Linda Kinchen who has
been a 30+ year public servant; and Council Member lovino who is a police officer, EMT,
and firefighter that has given his time to serve with impeccable character and grace. He
wished them success going forward.
He also thanked staff for doing an outstanding job that makes them look good and for
doing what is best for the community.
D. Council Member Mauti thanked the people who supported the new Council Members
and the current Council Members.
E. Council Member Parris thanked the citizens for becoming engaged in their community
and looked forward to working with the public.
20. Being no further business, Mayor Dodd adjourned the Regular City Council meeting at 9:35
p.m.
Approved at the December 11 " Regular City Council Meeting
Mayor Ed o6 dd
ATTEST:
nette Williams, MMC — City Clerk
15
--Official"
CERTIFICATE OF CANVASSING BOARD
OFFICIAL RETURNS
CITY OF SEBASTIAN
INDIAN RIVER COUNTY, FLORIDA
We, the undersigned, Jeanette Williams, City Clerk, Cathy Testa, City Records
Clerk and, Jim Stokes, City Attorney, constituting the Board of City Canvassers in
and for said City of Sebastian, do hereby certify that we met on the 5'h day of
November, 2019 A.D., and proceeded publicly to canvass the votes given for the
offices and persons herein specified at the City of Sebastian Municipal Election
held on the 5 ° day of November, 2019 A.D., as shown by the returns on file in the
office of the Supervisor of Elections. We do hereby certify from said returns as
follows:
For City Council Member Term (Two Year Term), the whole number of ballots
cast was 3646, of which number
(VOTE FOR UP TO 3)
Damien H. Gilliam
RECEIVED
1623
VOTES
Albert lovino
RECEIVED
1660
VOTES
Linda Kinchen
RECEIVED
Iy4_51
VOTES
Charles M. Mauti
RECEIVED
1,867
VOTES
Bob McPartlan
RECEIVED
I1640
VOTES
Pamela Rapp Parris
RECEIVED
1�49
VOTES
We certify that pursuant to Section 102.112, Florida Statues, the canvassing board
has compared the number of persons who voted with the number of ballots counted
and that the certification includes all valid votes cast in the election.
rl' t 6JJA-&.
Iliams, City Clerk
Board dhair
Cathy TrstC,sAy Records Clerk
Canyassin&Board Member
Jim'16okes, City Attorney
Canvassing Board Member
November 5, 2019
SEBASTIAN CITY COUNCIL MEMBERS
LIAISONS TO COUNTY AND REGIONAL BOARDS
2019-2020
AFFORDABLE HOUSING ADVISORY COMMITTEE (Indian River County)
Current Member: Council Member Gilliams
Location: IRC County Admin Building - Room B1-501
Time: 9:30 am
Frequency: Twice per year as scheduled — 3rd Wednesday
Secretary: Richard Bruce - 226-1440
BEACH AND SHORE PRESERVATION COMMITTEE (Indian River County)
Current Member: Council Member Parris
Alternate: Council Member Hill
Location: IRC Admin Building B - Vero Beach - Room B1-501
Time: 3rd Monday of Each Month — 3 pm
Secretary: Ed Offutt - 226-1919
EXECUTIVE ROUNDTABLE OF INDIAN RIVER COUNTY
Current Member: Citv Manager Paul Carlisle
Location: 1836 14th Ave, Vero Beach, FL 32960
Time: last Thursday of each month — 9 am
Executive Director: Aimee Hill
ECONOMIC DEVELOPMENT COUNCIL (Indian River County)
Current Member: Vice Mavor Mauti
Alternate: Council Member Jim Hill
Location: IRC Administration Building B - Vero Beach — Rm B1-501
Time: 3rd Tuesday of Each Month — 3:30 pm
Secretary: Richard Bruce - 226-1440
METROPOLITAN PLANNING ORGANIZATION (2 MEMBERS)
Current Members: Mavor Dodd & Council Member Hill
Alternates: Vice Mavor Mauti & Council Member Parris
Location: IRC Administration Building B - Vero Beach - Rm B1-501
Time: 2nd Wednesday of each month - 10:00 am
MPO Citizen Adv. Comm. Bruce Hoffman (1), Dervl Seemaver (2)
Amber Cerda (alt) (1), Judv Bewersdorf (alt) (21
1st Tuesday of month - 2 pm
MPO Tech. Adv. Comm. Lisa Frazier - Planning Position;
Paul Carlisle - Engineerinq Position;
Scott Baker - Airport Position
4th Friday of month - 10:00 am
MPO Bikepath Comm
Secretary/agenda packet
Resident Chris McCarthy
Quarterly — 2:00 pm
Patti Johnson - 226-1672
ELECTED OFFICIALS OVERSIGHT COMMITTEE (EOOC) (Indian River County)
Member (always Mayor): Mayor Dodd
Recording Secretary: Ed Offutt 226-1992
Agenda: Maria Bowdren 226-1242
Location: IRC Administration Building B
Time: Meets Annually — 2nd Week in July
CITIZENS OVERSIGHT COMMITTEE (COC) (Indian River County)
Member:
Shannon Davis Norvig
Recording Secretary:
Lisa Hill 226-1919
Agenda:
Maria Bowdren 226-1242
Location:
IRC Administration Building B — Room B1-501
Time:
Meets annually in April
PUBLIC SCHOOL PLANNING STAFF WORKING GROUP (PSPSWG) & SCHOOL
PLANNING TECHNICAL ADVISORY COMMITTEE (SPTAC)
Staff Working Group:
Current Member: Dorri Bosworth, Planner
Location: County Administration Building
Time: 1st week of February and 3rd week of March
Recording Secretary: Lisa Hill 226-1919
Agenda: Maria Bowdren 226-1242
School Planning Technical Advisory Committee:
Current Members: Dorri Bosworth
Location: County Administration Building
Time: as needed
Recording Secretary: Lisa Hill 226-1919
Agenda: Maria Bowdren 226-1242
TOURIST DEVELOPMENT COUNCIL: (Indian River County)
Current Member: Council Member Gilliams
Alternate: Mavor Dodd
Location: IRC Administration Building B - Commission Chambers
Time: Meets quarterly — 3rd Wednesday — 2:00 pm
Secretary: Lisa Hill - 226-1919
TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS: (Regional)
Current Member: Mavor Dodd
Alternate Member: Council Member Hill
Location: St. Lucie Administration Bldg.
2300 Virginia Avenue, Room 3
Ft. Pierce, FL 34982
Time: 1st Wednesday of Month - 10:00 a.m.
Chair: Port St. Lucie Councilwoman Stephanie Morgan
Secretary: Christina Flores
TREASURE COAST REGIONAL LEAGUE OF CITIES: (Municipalities from Four
Counties — Sponsored by FLC) (was formerly Council of Public Officials)
Current Member: Mayor Dodd
Alternate Member: Council Member Mauti
Location: (changes location — local restaurants)
Time: Meets every other month — usually 3rd Wednesday
Executive Director: Pat Christensen
TREASURE COAST REGIONAL PLANNING COUNCIL: (Regional)
Current Member: City of Vero Beach
Alternate: Mayor Ed Dodd
Location: 421 SW Camden Avenue, Stuart, FL 34994
Time: 3rd Friday of Month - 9:30 A.M. (call ahead for any changes)
Contact: Phone: 772-221-4060
Fax: 772-221-4067
E-Mail: admin@tcrpc.org
MS-IRC and REG BOARDS
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSION
2020 MEETING DATES
tticlft r
f7naro`
9:00 A.M.
January 7, 2020
j
i
January 14,2020
\
January 21, 2020
/
February 4, 2020
\
February ll, 2020
February 18, 2020
March 3, 2020
March 10, 2020
IC'1`
March 17, 2020
/
April 7, 2020
/
April 14, 2020
\
April 21, 2020
May 5, 2020
1 �[�
\
May 12, 2020
May 19, 2020
/
June2,2020
June 9, 2020
IN
\
June 16, 2020
June 23,2020
July 7, 2020 \ m Fw
N July 14, 2020 / ! S
An8nstls,zozo -
September 15, 2020 I\.
September 22, 2020
October 6, 2020
October 13, 2020
October 20, 2020
November 3, 2020 L
November 10, 2020 �
November 17, 2020
December 1, 2020 \ -'
December 8, 2020 /\) N"'k
December 15, 2020
Pmpw 2020 BCC Meeting Deis