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HomeMy WebLinkAbout12-19-2019 PZ MinutesCITY OF SEBASTIAN PLANNING & ZONING COMMISSION MINUTES DECEMBER 19, 2019 1. Call to Order -- Chairperson Kautenburg called the meeting to order at 6:00 p.mg 06 JJ� 2. Pledoe of Alleaiance was recited by all. 0) C C O am 3. Roll Call t- 0 Present: Mr. Roth Mr. Reyes C'_ p' a Mr. Simmons (a) Mr. Christino (a) a E ~ a _m Ms. Kautenburg Mr. Qizilbash y Mr. Carter Mr. Hughan C Oaj c Mr. Alvarez Q)- rA o Also Present: Mr. Paul Carlisle, City Manager Q C > w Ms. Dom Bosworth, Planner N O CL EL a a Ms. Janet Graham, Technical Writer 1A N ¢ ¢ n Ms. Mara Schiff, Indian River County School Board liaison, was not present. 4. Announcements and/or Aaenda Modifications Ms. Kautenburg announced that Mr. John Christino has joined the Commission as an alternate member, taking the place of Mr. Mauti. 5. ADDroval of Minutes Ms. Kautenburg called for a motion to approve the Minutes of November 21, 2019. A motion to accept the Minutes of the meeting of November 21, 2019 as presented was made by Mr. Carter, seconded by Mr. Qizilbash, and approved unanimously via voice vote. B. Quasi -Judicial and Public Hearinas A. Quadi-Judicial Public Hearing — Site Plan Modification -- Taco Mobile Restaurant -- Additional Parking -- 825 Sebastian Boulevard -- Lots 1, 2, & 3, Block 188, Sebastian Highlands Unit 6 -- C-512 (Commercial CR 512) Zoning District Ms. Kautenburg opened the hearing. She inquired if any of the Commission members had had any ex parte communication regarding this matter. All stated they had had not. PLANNING AND ZONING COMMISSION PAGE 2 MINUTES OF REGULAR MEETING OF DECEMBER 19, 2019 All those who were to testify were sworn in. Ms. Kautenburg called upon the applicant to make his presentation. Todd Smith, engineer of record for this project, reviewed the proposal for construction of an overflow parking lot for an additional 18 parking spaces for the existing Taco Mobile that is on the south side of CR 512. He stated it has been set up as a two-phase project, the first phase being expansion of the existing parking lot. There are two additional parcels of property east of the existing building that the owners have purchased and desire to join with the existing facility in order to create the parking lot. The second phase will be a 141-square-foot expansion of the existing kitchen. Mr. Smith described in detail what this would entail. He stated that his firm has worked with City staff to bring all portions of the site plan modification into conformance with all City requirements. He then asked if there were any questions or comments from the Commission. Ms. Kautenburg called on the staff to make their presentation. Ms. Bosworth explained that at this time, staff did not require any floor plan for the kitchen expansion and walkway. They also did not require elevations, etc. That will be required to be submitted and approved before they can submit for building permits. She explained that the original site plan was approved in 1996, and that requirements for parking have changed from that time to now, so they are grandfathered in. In the original site plan, they were required to provide seven parking spaces. They provided eight. Those eight spaces will remain on Lot 1. Additional parking on Lots 2 and 3 will be extra parking. Ms. Bosworth explained that these lots are platted in Sebastian Highlands and based on the plat there are side yard easements of six feet on either side. There are some abandonment of easements that will need to be completed before the actual construction of the parking lot can begin. Staff has also received stormwater calculations for the new parking area. Because this is less than two acres, the applicant will need to present to St. Johns what is called a self - certification before construction can be begun, certifying that the stormwater has been designed according to the St. Johns River requirements and the City's requirements. Ms. Bosworth described how the drainage from the parking lot will flow. Staff has required that on the south side of the alley a swale be added, and water from that will drain towards Melrose Lane. Staff has also requested a fence that will surround the stormwater pond be installed. PLANNING AND ZONING COMMISSION PAGE 3 MINUTES OF REGULAR MEETING OF DECEMBER 19, 2019 She called the Commission's attention to a Revised Recommendation that was developed for this site plan modification. There are seven conditions to be met before approval of the plan modification. She made a correction to No. 7 as follows: • Three FDOT 9-Button Delineator signs at the east end of the access easement • A one-way arrow sign pointing west installed on the south side of the alley pavement across from the exit drive. • All that signage shall be maintained by the property owner. (SEE ATTACHED). Ms. Bosworth stated staff does recommend approval of this site plan. It does meet the Land Development Code, Comprehensive Plan, and the 512 Overlay District requirements. Ms. Kautenburg called for questions/comments from the Commission. Mr. Christino: • Inquired if the addition will be millings. Mr. Smith stated the plan is calling for using concrete for the drive aisle that will eventually connect to properties that may develop in the future to the east of this site. The actual new parking spaces and the drive aisle that goes to the south is proposed to be constructed in millings. Since it is overflow parking, it is not required by Code for the parking to be concrete. Mr. Qizilbash: • Only sees seven parking spaces on the drawing. Ms. Bosworth stated there is an additional parking space next to the dumpster on the south side of the building. • Inquired if the two types of surface are because of drainage. Mr. Smith stated wheneverthe City allows a pervious material to be used, it's betterfrom a drainage standpoint. • Regarding the driveway going east, he thinks the grade should be changed some because it is the same at both ends. He has some questions about the elevations as shown. • Asked how many hours until it recovers. Mr. Smith said it will be within 72 hours until it is dry again. PLANNING AND ZONING COMMISSION PAGE 4 MINUTES OF REGULAR MEETING OF DECEMBER 19, 2019 Mr. Hughan: • Notes there are several trees on this property, and he inquired as to how many of those trees will be kept. Mr. Smith stated they designed the parking lot in order to save the larger oak trees, but they will remove the pine trees and the palm trees. Mr. Reyes: • Regarding Number 7 of the staff recommendations, the right turn only sign added to the stop sign at the alley exit, he asked if that is at the stop sign at Melrose Lane. Ms. Bosworth stated no, it's located as you're coming out of the parking lot onto the alley. The alley is only one way. • Agrees with Mr. Qizilbash as to raising some of the elevations. • Regarding phase 2, he inquired what the side setback is there. Ms. Bosworth stated it is 10 feet. • Regarding the area between the covered kitchen and the picket fence, that area is currently being used with picnic tables. He asked if that is legal the way it is presently. Ms. Bosworth stated when the applicant comes back for phase 2, staff will have them add it to the floor plan. It will be an additional seating area and will require more parking, which they are adding on lots 2 and 3. • Regarding that alleyway, it floods really badly. He inquired if there is anything that can be done when the site plans are modified to enhance the drainage on the alleyway. Ms. Bosworth stated the Codes require that they keep all their stormwater on site, which they do, and outfall will be to the new proposed swale. Mr. Reyes stated that the alleyways become canals during heavy rain. He suggested some off -site work needs to be done with some of the site plans. Mr. Carlisle stated there is some off -site work being done presently. Right now, there is not a swale on either side of that alley going towards Melrose. Part of the conditions for the applicant is that they are going to have to create a swale to get the water to the catch basin. Ms. Bosworth added that the alley is strictly a service alley for City cars and service vehicles. There is not a lot of loading off of that alley. Mr. Reyes commented that he is in favor of the City doing more off -site work with some of these site plans, as some areas are flooding even more with some of the approved site plans. PLANNING AND ZONING COMMISSION PAGE 5 MINUTES OF REGULAR MEETING OF DECEMBER 19, 2019 • Regarding the survey, he asked if the FEMA map has been updated since the 2012 map. Ms. Bosworth stated that it is the most recent map. A new map will most likely be approved in 2020. Mr. Roth: • Is concerned because the Commission is being asked to approve this site plan modification in two phases, and they don't know what the changes will be in phase 2 as they are not delineated on the present plan. Mr. Smith stated the 6 1/2-foot area on the west side of the building is going to be enclosed, but only as far as the existing roof which stops at the middle of the building. • Is concerned that there are no elevations shown on this site plan. Ms. Bosworth stated that one of the conditions of approval is submission of the floor plan, the materials, and the elevations. Staff can approve them, or they can be brought back to the Commission. • Asked for definition of 3 FDOT 9-button delineator signs. Ms. Bosworth stated it is an FDOT standard sign. Its a triangle with some reflectors. It will prevent vehicles from going any further off that pavement onto the lot to the east. • Asked regarding the fence that is there on the south property line, is the area where the tables are going to be shown on the phase two drawings as to where they are and how they will be used. Ms. Bosworth states that when the drawings for phase 2 come in, they will be able to calculate how much seating there will be as regards how much parking area there will be. • Inquired if there needs to be a setback for the area where the picnic tables are situated. Ms. Bosworth stated because the area is not under cover there is no requirement for a setback for those tables. • Asked if the alley is to be used in the future when additional lots are developed to the east of this property. Ms. Bosworth stated because there are no setback requirements from one property to another in that area, there is no access from what would be the front of a building to the alley unless the building is at the end of the block. Mr. Carlisle added that that is the reason for the 24-foot easement that is going in in the front of the building, to connect future development as it moves to the east, to give them access out to Melrose. CR 512 is limited access, and the County is not going to allow any curb cuts there. That's why the applicant was required to provide the 24-foot ingress and egress easement on this property. That will allow for the flow of traffic from the east and west in front of the structures. Mr. Alvarez: • Regarding the veterinarian's office across Melrose Lane, there is overflow parking on that side of Melrose, and the sod there has gotten worn. He was wandering if PLANNING AND ZONING COMMISSION PAGE 6 MINUTES OF REGULAR MEETING OF DECEMBER 19, 2019 there could be some fresh sod put down there when the additional parking for Taco Mobile is installed. Mr. Qizilbash stated that he is designing some work there that should be coming to the Commission in January. Mr. Carter: • Commented that it is nice to see a local business reinvesting back into their business and its future here in Sebastian. Mr. Alvarez agreed. Mr. Roth said he wanted to make it clear that he meant nothing negative in his previous comments. He is glad the business is doing well. Hearing no further questions or comments from the Commissioners, Ms. Kautenburg opened the floor for anyone from the public who wished to speak in favor of the request. Hearing no one, she then opened the floor to anyone from the public who wished to speak in opposition to the project. Hearing no one, she closed that part of the meeting. Ms. Kautenburg called for a summary from the staff. Ms. Bosworth stated the staff recommends approval with the revised recommendation sheet that was read into the record with the changes on Number 7 to the 3-button signs and the correction that it is a one-way arrow sign pointing west. There being no further questions/comments or deliberation by the Commissioners, Ms. Kautenburg called for a motion. A motion to accept the site plan modification for the Taco Mobile Restaurant for additional parking at 825 Sebastian Boulevard - Lots 1, 2, & 3, Block 188, Sebastian Highlands Unit 6, C-512 (Commercial CR 512) zoning district with the seven recommendations that staff proposed was made by Mr. Carter and seconded by Mr. Hughan. Mr. Hughan Yes Mr. Alvarez Yes Mr. Qizilbash Yes Mr. Reyes Yes Ms. Kautenburg Yes Mr. Carter Yes Mr. Roth Yes Vote was unanimous, 7-0 in favor. Unfinished Business — None PLANNING AND ZONING COMMISSION PAGE 7 MINUTES OF REGULAR MEETING OF DECEMBER 19, 2019 8. Public Inout — None 9. Commissioners Matters Mr. Roth is concerned about approving a project with a phase 2 when the Commissioners have not seen the phase 2 site plan. He would like to see that things like that were included in the future. Ms. Bosworth explained that this is a very small building addition, and the intent was to get started on the parking lot. There was discussion among the Commissioners and Ms. Bosworth after which Mr. Carter stated that before anything is done regarding the building addition, this would come before the Commission again for their approval. Mr. Hughan had a question. He stated when Wendy's was going to do additional work, it had to come before the Planning and Zoning Commission. He questioned why the Commission did not see anything regarding the Taco Bell/Pizza Hut renovation. Ms. Bosworth explained that when Wendy's came before the Commission, they were requesting a waiver. They didn't want to put a screen around the rooftop air conditioning unit. They came before the Commission, and the Commission denied them. So they did have to put a screen around those rooftop units. Taco Bell was not requesting a waiver. All they did was change the colors. Most of the work was interior. There were no changes to their site. The Code does allow staff to approve a change in colors. Staff is also requesting, since some of the landscaping over the years has deteriorated, some of their landscaping will be replanted to conform to the landscaping for the site. Mr. Reyes addressed the project south of the library. He inquired if it is under a new owner. Ms. Bosworth stated no, that it's a one -lot commercial subdivision. It's taken way longer than it should have. In August it was brought before the Special Magistrate. They were given till October 1st to complete it, which also included final platting, final grading, as -built surveys, etc. They are accruing a daily fine presently. Mr. Reyes also brought up the condition of Melrose Lane. There was some patchwork and overlay done. He questioned if that is going to be the new City standard for some of these roads. PLANNING AND ZONING COMMISSION PAGE 8 MINUTES OF REGULAR MEETING OF DECEMBER 19, 2019 Mr. Carlisle stated that the City developed a road plan to use every means available to secure the roads in the City. If there is only hot asphalt used, it will use up funds very quickly. There have been several different mixtures used to do the resurfacing. Those treatments will extend the life of those roads. Ms. Bosworth announced that there is a new City Engineer on board, Mr. Ken Griffin, and he will be attending the upcoming site plan meetings that are held. Mr. Roth brought up the property on Indian River Boulevard where there was proposed a building and an oyster bed, that project has gone way past their time period. He asked if the property owners have renewed their request, or will it have to come back for another approval. Ms. Bosworth staled that was a phased site plan, and the owners did implement phase 1. She explained that once a portion of that site plan is implemented, there is no expiration date. She stated that if someone bought the property and did not want to do aquaculture, there is also a process where they would have to change the use, depending on what they were proposing. 11. City Attornev Matters -- None 12. Staff Matters Ms. Bosworth reviewed that at the last Commission meeting, some of the Commission members stated they did not have copies of the Comprehensive Development Plan. Ms. Frazier made extra copies for them. There will be a livability workshop on housing and future land -use elements on February 6, 2020, and Ms. Frazier wanted to remind the Commissioners to begin reviewing the goals, objectives, and policies of those elements. 13. Adjournment Ms. Kautenburg called for any further business. Hearing none, she adjourned the meeting at 6:53 p.m. jg