HomeMy WebLinkAbout03-04-2020 IPM AgendaQiY OF
SEBAST,
HOME OF PELICAN ISLAND
INTEGRATED PEST MANAGEMENT
SUB -COMMITTEE
MEETING AGENDA
WEDNESDAY, MARCH 4TH, 2020 — 3:00 P.M.
UPSTAIRS CONFERENCE ROOM
1225 MAIN STREET, SEBASTIAN, FL
CALL TO ORDER
ROLL CALL
III. ANNOUNCEMENTS
Item A. Early voting will be going on at City Hall during the March 11th Meeting; meeting will
proceed as planned
IV. PUBLIC INPUT
V. NEW BUSINESS
Item A. IPM Treatment Data Sheets
i. Discussion of pest management activities currently occurring at city parks
ii. Review of reporting spreadsheet method as a standard for IPM Plan
Item B. Committee Member discussion of IPM for assigned species
i. Life history traits of each
ii. Biological, cultural, mechanical, and chemical control recommendations
iii. Best methods for use on Bermuda turf grass and general park areas
iii. Discussion of each method's costs, benefits, and concerns
VI. OLD BUSINESS
Item A. IPM Program Introduction and Implementation Plan
i. Review and discuss the draft first section of the final report
VII. ITEMS FOR NEXT AGENDA
Item A. Each sub -committee member presents IPM research on assigned pests and
recommended chemicals for discussion and adoption into IPM Plan
VIII. ADJOURNMENT
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE ON THE ABOVE MATTERS, WILL NEED A RECORD OF THE PROCEEDINGS
AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY
AND EVIDENCE UPON WHICH APPEAL IS TO BE HEARD. SAID APPEAL MUST BE FILED WITH THE CITY CLERK'S OFFICE WITHIN TEN DAYS
OF THE DATE OF ACTION. (286.0105 F. S).
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS SPECIAL ACCOMMODATIONS FOR THIS
MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT (407)-589-5330 AT LEAST 48 HOURS PRIOR TO THIS MEETING.TWO OR
MORE ELECTED OFFICIALS MAY BE IN ATTENDANCE.
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HOME OF PELICAN ISLAND
Board Meetinq Date
Aqenda Item Title
Recommendation
IPM SUB -COMMITTEE
AGENDA TRANSMITTAL FORM
March 4th, 2020
V. NEW BUSINESS
Item A. IPM Treatment Data Sheets
Submitted for Committee Member review
Backqround: Data sheets are needed for logging chemical control activities which reflect
BMP's for application
If Aqenda Item Requires Expenditure of Funds:
Total Cost: n/a
Attachments: Proposed treatment field data sheets for chemical control, for use at the City's
parks and properties
City of Sebastian
Leisure Services Department- Chemical Control Log
PRODUCT NAME
EPA REGISTRATION #
PARK LOCATION
PEST(S) TARGETED
TOTAL AMOUNT OF PRODUCT USED
METHOD OF APPLICATION
DATE
TIME OF APPLICATION
TEMPERATURE
WIND SPEED (MPH)
SIZE OF AREA TREATED
WEATHER CONDITIONS
ANY ADDITIONAL NOTES PERTINENT TO THE APPLICATION
PRODUCT NAME
EPA REGISTRATION #
PARK LOCATION
PEST(S) TARGETED
TOTAL AMOUNT OF PRODUCT USED
METHOD OF APPLICATION
DATE
TIME OF APPLICATION
TEMPERATURE
WIND SPEED (MPH)
SIZE OF AREA TREATED
WEATHER CONDITIONS
ANY ADDITIONAL NOTES PERTINENT TO THE APPLICATION
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SEBAST"
How or PELICAN ISLAND
Board Meetinq Date
Aqenda Item Title
Recommendation
IPM SUB -COMMITTEE
AGENDA TRANSMITTAL FORM
March 4th, 2020
VII. OLD BUSINESS
Item A. IPM Program Introduction and Implementation Plan
Submitted for Committee Member discussion
Backqround: This is the first section of the final report that will be presented to City Council. This
item was originally on the agenda for the February 26th meeting, which ran long and due to time
constraints, this item was tabled for discussion until next meeting. It will be reviewed and revised, as
agreed on by the Committee. Staff will edit draft and present for final committee approval at the
March 11th meeting.
If Aqenda Item Requires Expenditure of Funds:
Total Cost: n/a
Attachments: Introduction and Implementation of the City's IPM Plan- DRAFT
Integrated Pest Management Plan
IPM Plan
In February of 2020, the IPM Sub -Committee was formed to assist City staff in the
development of an Integrated Pest Management Plan for the City of Sebastian's parks
and properties. The sub -committee consists of City Staff, Natural Resource Board
Members, and local scientific consultants.
For the purposes of this plan, the City adopts the following IPM definition as established
by the City's IPM Sub -Committee:
"To promote nature -based pest management methods, based on planning and
prevention; which minimize risks to human and environmental health through the limited
use of chemicals, while also remaining economically sustainable."
Goals
■ Protect environmental quality by preventing pollutants from entering surface and
ground water
■ Ensure effective, economic pest management on City property, while minimizing
health risks to the public, City staff, and the environment
■ Promote the transparency of the City's pest management activities
■ Increase public awareness of IPM methods and benefits
Implementation
The IPM sub -committee, Leisure Services, and environmental staff will develop and
periodically review the IPM Plan, which will apply to the City's pest management
activities on all of its parks and properties. The plan will include the following:
■ Adherence to IPM decision-making steps, for managing pests, as outlined in the
"Community IPM Cycle" (see on next page)
■ Maintenance of accurate records on IPM implementation and use
■ Ongoing and periodic staff training in Green Business Best Management
Practices
■ Development of standard IPM Operating Procedures for key pests across turf
grass and general park areas
■ Inclusion of City IPM policies and practices in any third party contracts or
purchase orders for pest management
The IPM Plan will be reviewed annually, each March, by the IPM Sub -Committee and
City staff in an effort to assess the effectiveness of pest control methods, feasibility of
new methods and technologies, and discuss whether revision is needed.
City of Sebastian Page 1
Integrated Pest Management Plan
Community IPM Cycle
This established cycle will serve as the guideline for IPM Plan development and is based
on planning and prevention, with the use of chemicals as the last resort for pest control.
IPM Decision -Making Steps
1. Inspection and Monitoring: Staff routinely scouts the landscapes and buildings to
locate pests. Pest populations are monitored by visual checks and traps.
2. Identification: Pests must be identified to the exact species. Life history attributes
are to be known for each species. This step is key to effective treatment.
3. Planning: The focus is on prevention- what it takes to keep pests out. Determine
what action is needed and whether a threshold has been crossed. Proper
techniques and timing are for required management.
4. Implement Strategy: All pest management strategies are classified as biological,
cultural, mechanical, or chemical. Chemical control is the last tool in the IPM
toolbox. All methods are combined to maintain pests at acceptable thresholds.
5. Record Keeping: Accurate record keeping is essential to a successful IPM
program. Data must be kept on control methods implemented, chemical usage
by staff, and purchase orders. Determine if control methods were effective by
knowing what has changed through trap counts and observation.
6. Evaluate Effectiveness: Document if the treatments met expectations. Assess what
was learned and determine whether the plan needs revised.
City of Sebastian Page 2
Integrated Pest Management Plan
IPM Program
IPM Coordinator. The IPM Coordinator is responsible for coordinating, tracking, and
reporting implementation of the City's IPM Program
Tracking Pesticide Use. The IPM Coordinator is responsible for maintaining accurate
records of pesticide use that are accessible for reference.
Staff Training. All City employees who, within the scope of their duties, apply or use
pesticides will be trained on the City's IPM Policies. An annual certification course on
Green Business Best Management Practices will be provided through partnership with
the University of Florida Indian River County Extension Office. The IPM Coordinator will
track employees' attendance at training sessions.
Standard IPM Operating Procedures. The City will follow Standard Operating Procedures
below:
1. Use cultural practices and prevention measures to minimize the occurrence of
pest problems.
2. Set a threshold of tolerance for pests.
3. Use biological and physical controls that are environmentally appropriate and
economically feasible to control pests
4. Use pesticides to prevent or manage damaging pests only when necessary, and
select and apply them in a manner to minimize risks to humans, non -target
organisms, and water sources, including stormwater. Where feasible for structural
pest management, insecticides will be applied as containerized baits.
5. Avoid the use of pesticides that threaten water quality especially in formulations
and situations that pose a risk of contaminating stormwater runoff.
Information Resources for Staff. The IPM coordinator will act as a resource to City staff to
help identify when Standard Operating Procedures are not applicable or sufficient to
solve a pest problem, to determine the best course of action consistent with IPM
Principles, and to access expert resources when needed.
Public Outreach. Public outreach efforts will include distribution of information, either
created internally, or obtained through partnership with local and state government
agencies. The IPM Coordinator will coordinate and keep records of the following:
A City webpage where the public may obtain information on IPM techniques as
well as view the City's IPM Plan.
The City's efforts to promote the reduction of urban pesticide use through print
and television media.
3. The City's outreach to pest control operators (PCO's) and landscapers.
City of Sebastian
Page 3
Integrated Pest Management Plan
4. Distribution of IPM information and resources at public outreach and community
events.
5. IPM information distributed to residents through the "New Homeowner Folders"
during the final planning and zoning inspection.
6. Updates and status reports to City officials.
Contract Provisions. The IPM coordinator will review contract provisions or addenda to
the purchase orders issued by all City departments that contract for pest management
services and monitor contract work to ensure that City IPM policies and practices are
adhered to by all contractors performing pest management work on city maintained
parks, properties and facilities.
Regulatory Reporting. The IPM Coordinator will handle reporting to regulatory agencies,
which credit the adoption of an IPM Plan as a BMP.
1. Incorporate the IPM Plan into the NPDES MS4 NOI for Cycle 5, Year 1, as a new
BMP for Element 6: Pollution Prevention/ Good Housekeeping.
2. Add as new project and update through the statewide Basin Management
Action Plan (BMAP) annual report on water quality projects
3. Add as new activity and provide update to the Indian River Lagoon Council for
the Indian River Lagoon Comprehensive Conservation and Management Plan
(CCMP) annual report on lagoon -related accomplishments
City of Sebastian Page 4