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Home My WebLink AboutCSA-05 (Complete)CERTIFICATE OF PROJECT COMPLETION Date Accepted: 06/21 /18 Project Name & #: Public Works Compound # A1833 Total Project Expenditures: $ 19,325.00 Project Location Contractor(s): Contract Amount(s): City Hall MBV Engineering $ 19,325.00 Pursuant to the above captioned contract and in compliance of same, we the undersigned do hereby certify that this project is complete. Issuance of this certificate releases the contractor from any further responsibility as stipulated in the contract as it relates to bond performance, payment of subcontractors, release of liens, maintenance and indemnity. All contractual obligations as to warranty, insurance, indemnification and patents, shall remain in full effect for the contractually stipulated period of time. In no way does the issuing of this certificate release the Contractor from all legal obligations as stipulated in Chapter 713 of the Florida Statutes. Therefore, having reviewed the contract and inspected the work, the undersigned to hereby accept the segment as being complete. Project Manager Date WIC Building Official (if applicable) Date Ci Clerk Date PROJECT ID A1833 Public Works Compound Revenue $ 86,104.00 330010-381130 A1833 (Interfund Transfer from 130 DST) Expenses $ 86,104.00 330151-533400 A1833 (Contractual Services) 1011512016 DATE CHECK # PO # DESCRIPTION 11/13/17 95954 8196 Conceptual Design & Coordination - thru 10/27/17 12/18/17 96096 8196 Conceptual Design & Coordination - thru 12/01/17 12/18/17 96096 8196 Survey -thru 12/01/17 01/17/18 96251 8196 Conceptual Design & Coordination -thru 12/29/17 01/17/18 96251 8196 Survey -thru 12/29/17 02/14/18 96422 8196 Conceptual Design & Coordination - thru 01/26/18 03/22/18 96945 8196 Conceptual Design & Coordination - thru 02/23/18 05/14/18 97043 8196 Relocation -Final Design & Permitting 06/21/18 97437 8196 Relocation -Final Design & Permitting - thru 5/25/18 FY18 VENDOR AMOUNT TOTALS MBV Engineering 750.00 750.00 MBV Engineering 750.00 750.00 MBV Engineering 7,500.00 7,500.00 MBV Engineering 1.125.00 1.125.00 MBV Engineering 3,750.00 3,750.00 MBV Engineering 1,125.00 1,125.00 MBV Engineering 3,750.00 3,750.00 MBV Engineering 325.00 325.00 MBV Engineering 250.00 250.00 0.00 0.00 19,325.00 19,325.00 Balance 66,779.00 t71'r l� bEtIASYLAN _ hJ HOME OF PELICAN ISLAND 1225 MAIN STREET • SEBASTIAN. FLORIDA 32958 TELEPHONE: (772) 589-5330 • FAX (772) 680-5570 NOTICE TO PROCEED DATE: October 3, 2017 TO: Mr. Aaron Bowles, P.E. MBV Engineering, Inc. 1835 20'" Street Vero Beach, FL 32960 You are hereby notified to commence work on 10/212017 in accordance with the provisions of your non-exclusive Continuing Professional Services Agreement, dated July 12, 2017 and in accordance with Work Authorization No.CSA-5 for the Relocation of the Public Works Building. City Manager, Joseph Griffin, will be the project manager. All substantial communication pertaining to this project should be directed to Mr. Griffin at jgriffin@cityofsebastian.org or by telephone at 772-388-8200. We look forward to working with you on this project Date:yd Joseph Griffin Aaron Bowles, P.E. City Manager MBV Engineering, Inc. CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) MBV ENGINEERING, INC. 1835 2011 Street Vero Beach, FL 32960 Work Authorization No: CSA-5 Project Identification: Public Works Building Relocation IT IS AGREED to undertake the following work in accordance with the provisions of the MBV Engineering, Inc. Master Agreement entitled Non -Exclusive Continuing Professional Services Agreement for Engineering Dated July 12, 2017. Description of Assignment: It is understood the City of Sebastian is looking to relocate its Public Works facility currently located at 100 Veterans Memorial Way to a property on the Sebastian Airport, more specifically located at southwest comer of Roseland Road and Corporate Park Drive. Proposed improvements will consist of new building facilities, parking lots, storage yards, and other required miscellaneous site improvements. As such, please find below our scope for conceptual layout and coordination between the City, Architect and Engineer followed by final design and permitting services. Work Scope: Survey - Establish a minimum of (2) horizontal and vertical control points at or near site. - Depict right of way lines on survey. - Locate pavement abutting site with elevations at both edges and center. - Provide sufficient existing ground elevations to establish current drainage patterns. - Locate all drainage structures and culverts with size, material and invert, lying within or serving site. - Locate all aboveground utilities within or serving site which may be an obstruction or cause a conflict. - Locate significant desirable trees within right of way limits and 10 feet beyond. - Provide 6 certified copies of the topographic survey. - Provide PDF file or CAD file if requested. Phase I: Concentual Desien and Coordination - Site meeting with City, Architect and MBV Engineering to evaluate existing uses and proposed future uses and needs - Proposed Building Needs Evaluation study and coordination by architect (scope and fees for this task not included and are to be provided by others) - Conceptual Site Layout - Preliminary Cost Estimate Phase II: Final Desiffi and Permittine 1. Project coordination with the following regulatory agencies: a. City of Sebastian (COS) b. Indian River County (IRC) C. Sebastian River Improvement District (SRID) d. St. John's River Water Management District (SJRWMD) e. Florida Department of Environmental Protection (FDEP) 2. Project coordination and review of the required boundary, topographic and tree survey. The cost of survey work has been included in this proposal. 3. Project coordination and evaluation of the required subsurface soils investigation. The cost of geotech work has not been included in this proposal. 4. Finalization of the site plan layout. 5. Preliminary meeting with the City of Sebastian Planning Department. 6. Design of the paving and drainage systems. 7. Design of the on -site utilities. We assume that water and sewer service is available. No cost of off - site utility improvements are included in this proposal. 8. Preparation of the site construction drawings. 9. Coordination with traffic consultant, if needed. No cost of traffic studies or off -site roadway improvements are included in this proposal. 10. Preparation of a code compliant landscape plan. . 11. Coordination with environmental consultant, if necessary. No costs of mitigation design or permitting are included in this proposal. 12. Preparation of the following permit applications: a. City of Sebastian Major Site Plan b. IRC Utilities C. IRC Concurrency d. IRC Fire Review e. Sebastian River Improvement District (SRID) f SJRWMD Environmental Resources Permit g. FDEP Wastewater Collection h. FDEP NPDES Notice of Intent 13. Attendance at Planning and Zoning Meeting. 14. Attendance at City Council Meeting. Basis of Compensation/Period of Services: The above referenced Professional Engineering Services for CSA #5 will be performed for a lump sum fee, including direct costs but excluding permit fees, as described below: Survey $ 15,000 Phase I: Conceptual Design and Coordination $ 7,500 Phase II: Final Design and Permitting $ 34,500 AGREED: ENGINEERING CONSULTANT: ate: 9-20-17 Aaron Bowles, P.E. MBV Engineering, Inc. Attest: 16'ette Williams, MMC, City Clerk CITY OF SEBASTIAN: Joe Griffin City Manager Date!' t171- Approved as to Form and Content for Reliance by the City of Sebastian Only: Cynthia V. Hall, Interim City Attorney CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) M 3V ENGINEERING, INC. 1835 20'e Street Vero Beach, FL 32960 Work Authorization No: CSA-5 Project Identification: Public Works Building Relocation IT IS AGREED to undertake the following work in accordance with the provisions of the MBV Engineering, Inc. Master Agreement entitled Non -Exclusive Continuing Professional Services Agreement for Engineering Dated July 12, 2017. Description of Assignment: It is understood the City of Sebastian is looking to relocate its Public Works facility currently located at 100 Veterans Memorial Way to a property on the Sebastian Airport, more specifically located at southwest corner of Roseland Road and Corporate Park Drive. Proposed improvements will consist of new building facilities, parking lots, storage yards, and other required miscellaneous site improvements. As such, please find below our scope for conceptual layout and coordination between the City, Architect and Engineer followed by final design and permitting services. Work Scope: Survev - Establish a minimum of (2) horizontal and vertical control points at or near site. - Depict right of way lines on survey. - Locate pavement abutting site with elevations at both edges and center. - Provide sufficient existing ground elevations to establish current drainage patterns. - Locate all drainage structures and culverts with size, material and invert, lying within or serving site. - Locate all aboveground utilities within or serving site which may be an obstruction or cause a conflict. - Locate significant desirable trees within right of way limits and 10 feet beyond. - Provide 6 certified copies of the topographic survey. - Provide PDF file or CAD file if requested. Phase I: Conceptual Desian and Coordination - Site meeting with City, Architect and MBV Engineering to evaluate existing uses and proposed future uses and needs - Proposed Building Needs Evaluation study and coordination by architect (scope and fees for this task not included and are to be provided by others) - Conceptual Site Layout - Preliminary Cost Estimate Phase II: Final Design and Pemuttine I. Project coordination with the following regulatory agencies: a. City of Sebastian (COS) b. Indian River County (IRC) C. Sebastian River Improvement District (SAID) d. St. John's River Water Management District (SJRWMD) e. Florida Department of Environmental Protection (FDEP) 2. Project coordination and review of the required boundary, topographic and tree survey. The cost of survey work has been included in this proposal. 3. Project coordination and evaluation of the required subsurface soils investigation. The cost of geotech work has not been included in this proposal. 4. Finalization of the site plan layout. 5. Preliminary meeting with the City of Sebastian Planning Department. 6. Design of the paving and drainage systems. 7. Design of the on -site utilities. We assume that water and sewer service is available. No cost of off - site utility improvements are included in this proposal. 8. Preparation of the site construction drawings. 9. Coordination with traffic consultant, if needed. No cost of traffic studies or off -site roadway improvements are included in this proposal. 10. Preparation of a code compliant landscape plan. 11. Coordination with environmental consultant, if necessary. No costs of mitigation design or permitting are included in this proposal. 12. Preparation of the following permit applications: a. City of Sebastian Major Site Plan b. IRC Utilities C. IRC Concurrency d. IRC Fire Review e. Sebastian River Improvement District (SRID) f. SJRWMD Environmental Resources Permit g. FDEP Wastewater Collection h. FDEP NPDES Notice of Intent 13. Attendance at Planning and Zoning Meeting. 14. Attendance at City Council Meeting. Basis of Compensation/Period of Services: The above referenced Professional Engineering Services for CSA #5 will be performed for a lump sum fee, including direct costs but excluding permit fees, as described below: Survey $ 15,000 Phase I: Conceptual Design and Coordination $ 7,500 Phase II: Final Design and Permitting $ 34,500 kFil:121:1�7a ENGINEERING CONSULTANT: Aaron Bowles, P.E. MBV Engineering, Inc. Attest: _ ��.cUY►'I/J/ 4Jette Irli?ams? MMC, City Clerk CITY OF SEBASTIAN: o ,nffxii City Manager Date: � 14", / ;'-2— Approved as to Form and Content for Reliance by the City of Sebastian Only: Robert A. 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AWµ��,',{y�00-4p��,ygy�,yq �Mqy M'�1 mrv'Iw!YM^'.wMII�I wM "'�i 'SMg1'�'15Rn WMM I4Yrn'' ( l �, III IIII x .P 411II, �I Mil ie 'N"" 'tixu 0.NWI '°wi�WII��iIIPr"n WIW �� IIIIIIII/ Bill To Requisition 00005095-00 FY 2018 CITY OF SEBASTIAN ATTN: ADMINISTRATIVE SERVICES JACCt NO: 1225 MAIN STREET 13301SPS33400-A1833 SEBASTIAN, FL jReVieW: 32958 Myer: j riffin IStatus: Aylocated Page I vendor ship To MBV Enneenc C iring, IITY OF SEBASTIAN 1835 28th Street ATTN: ADMINISTRATIVE SERVICES 1225 MAIN STREET SEBASTIAN, FL 32958 Vero Beach, FL 32960 Indian River p6d6fItejpIered Number )Required IVA JDepartment 10/10717—"1000540 1 1 —ITerms ICITY MANAGER A bekFi0tibh-/-A&bUht oty- ---Unit Wili- Nit Olike 001 Work AUtharization CSA #5 Survey 1.00 15000-00000 15000.00 woIrk for the relocation of the EACH Public works Bldg. I 330151-533400-AI833 1500T00 ship To CITY OF SEBASTIAN ATTN: ADMINISTRATIVE SERVICES 1225 MAIN STREET SEBASTIAN, FL 32958 002 work Authorization CSA #5 130 7500.00000 7500.00 Conce tUal DeSign & coordination EACH for twe re,location of the Public works Bldg. I 330151-533400-Al833 750000 Ship To CITY OF SEBASTIAN ATTN: ADMINISTRATIVE SERVICES 1225 MAIN STREET SEBASTIAN, FL 32958 003 work AUthors zation CSA #5 Final Loo 3450T00000 3450T00 DeSign and Per"itting for the EACH rilocation of the Pu lic works CITY OF SEBASTIAN AT"TIPN» AIDIM11NISTRAT1'VIE SERVICEA °t P" O 775 I(MATPN STRF.IFT (3 30151-5 3 34010-A 183 S BAS'TT'APN„ FII. ReVi : 3 29 'S' 81 I t to s: A located Page 2 veindoir Ship T P B'V Engineering, Inic CITY OF S BAST'IAPN 1835 201t a Street ATTPN: ADMINISTRATIVE SERVICES 1225 MAIN STREET Ir o Beach, FL. 329601 I ni cd ii a ni R i 'v e r �,vend' rw l bate I Sh d' p ' I'� Ir� 3 t i ��rul A'r lualir�d . 1 330351-5 3 '0'0-A133 CITY OF SEBASTIAN ATTN.' ADMINISTRATIVE SERVICES 1,2215 1 STREET T SEBAS'TIAPN F'IL 312958 F rom J' I r ' r ment Qty Unit Price i PN t Price Requisition "Total 570001.010 General'! ILedger u iryap1i11 a r y Section t„ roc * * f'e A Ir 'OaU ra't A rfl10 u,u In t. Riemaiiningi Budget 33 151-5334100-A183'3 57010011.0110 -57000.00 TRANS P' OIR TA'T T PNI PAR T IF WIi'S FUND ro'T'H R O N11-rRA 'TUAL S IR' T IP" S AILr t R1 o r "II ' d P3 PW'ir �". i gi n'16 t ILV r "M lll �w' dihll[II1�1'l rI 1111�IIY� In MV CYL RI YVO' HOME OF P AN ISLAND 12,25, NIARI STREET' * SEHA!s,rllM,i, ROR[)A 3;?958 'FLEPHC*�U"72li 589,63TI 0 F,Ax y,7M DATE Octobier 3, 2017 M° r. Aaron BoMes, RE NIBVEngdneednig, nnc, 18352 0" Street 'Vero Beach, FL 32960 You 'are hiereb, noUfiled 'tom comilence or on 10/2121017 ini: acclordance with the 'Y pravisjons of youir In on-exc s Im onfinuing Pirolfessior:M Servdces Agreement, dated J'udy 12, 2017 and tin ac:co rdance wd th Work Authodzafion . CS A-5 fo,r the Relloca:: Ucin of'the PublIc Works Building, Clity Manager,, Joseph Gidiffin,, wilH be the iproject rnanager,, AH substan101 coimin muiNcation perlaininig to this, project sholLdd ble dEre' ictield to Mr, Gr&in t j 'rtffiurnll@d't 'o,f tdl'a'Iru, r' Ior by tele:phiolne at 772-38,8-82,00, 'We took forward to, working with YOU on thiis project Date:a t 0.3 Joseph Griffin rM Bowlies, R E. City IManagler MBV Engineering, inc, CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) MBV ENGINEERING, INC. 1835 20" Street Vero Beach, FL 32960 Work Authorization No: CSA-5 Project Identification: Public Works Building Relocation IT IS AGREED to undertake the following work in accordance with the provisions of the MBV Engineering, Inc. Master Agreement entitled Non -Exclusive Continuing Professional Services Agreement for Engineering Dated July 12, 2017. Description of Assignment: It is understood the City of Sebastian is looking to relocate its Public Works facility currently located at 100 Veterans Memorial Way to a property on the Sebastian Airport, more specifically located at southwest comer of Roseland Road and Corporate Park Drive. Proposed improvements will consist of new building facilities, parking lots, storage yards, and other required miscellaneous site improvements. As such, please find below our scope for conceptual layout and coordination between the City, Architect and Engineer followed by final design and permitting services. Work Scope: Survey - Establish a minimum of (2) horizontal and vertical control points at or near site. - Depict right of way lines on survey. - Locate pavement abutting site with elevations at both edges and center. - Provide sufficient existing ground elevations to establish current drainage patterns. - Locate all drainage structures and culverts with size, material and invert, lying within or serving site. - Locate all aboveground utilities within or serving site which may be an obstruction or cause a conflict. - Locate significant desirable trees within right of way limits and 10 feet beyond, - Provide 6 certified copies of the topographic survey. - Provide PDF file or CAD file if requested. Phase 1: Conceptual Design and Coordination - Site meeting with City, Architect and MBV Engineering to evaluate existing uses and proposed future uses and needs - Proposed Building Needs Evaluation study and coordination by architect (scope and fees for this task not included and are to be provided by others) - Conceptual Site Layout - Preliminary Cost Estimate Phase II: Final Design and Permitting I Project coordination with the following regulatory agencies: a. City of Sebastian (COS) b, Indian River County (IRC) C. Sebastian River Improvement District (SKID) d. St. John's River Water Management District (SJRWMD) e. Florida Department of Environmental Protection (FDEP) 2. Project coordination and review of the required boundary, topographic and tree survey. The cost of survey work has been included in this proposal. 3. Project coordination and evaluation of the required subsurface soils investigation. The cost of geotech work has not been included in this proposal. 4. Finalization of the site plan layout. 5. Preliminary meeting with the City of Sebastian Planning Department. 6. Design of the paving and drainage systems. 7. Design of the on -site utilities. We assume that water and sewer service is available. No cost of off - site utility improvements are included in this proposal. 8. Preparation of the site construction drawings. 9. Coordination with traffic consultant, if needed. No cost of traffic studies or off -site roadway improvements are included in this proposal. 10. Preparation of a code compliant landscape plan. 11. Coordination with environmental consultant, if necessary. No costs of mitigation design or permitting are included in this proposal. 12. Preparation of the following permit applications: a. City of Sebastian Major Site Plan b. IRC Utilities C. IRC Concurrency d. IRC Fire Review e. Sebastian River Improvement District (SRID) f. SJRWMD Environmental Resources Permit 9. FDEP Wastewater Collection h. FDEP NPDES Notice of Intent 13. Attendance at Planning and Zoning Meeting. 14. Attendance at City Council Meeting. Basis of Compensation/Period of Services: The above referenced Professional Engineering Services for CSA 95 will be performed for a lump sum fee, including direct costs but excluding permit fees, as described below: Survey $ 15,000 Phase 1: Conceptual Design and Coordination $7,500 Phase 11: Final Design and Permitting $34,500 ENGINEERING CONSULTANT: _��'Date: 9-20-17 Aaron Bowles, P.E. MBV Engineering, Inc. Attest: Jeaette Williams, MMC, City Clerk, 11 CITY OF SEBASTIAN: Date, Joe Griffin City Manager Approved as to Form and Content for Reliance by the City of Sebastian Only: vj Cynthia V. Hall, Interim City Aftorney