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Home My WebLink AboutCSA-14 - Stonecrop Drainage (Complete)art a_ SE HOME OF PEUU I5UW1) CERTIFICATE OF PROJECT COMPLETION Date Accepted: 09/19/2019 Project Name & #: Stonecrop Drainage # At 860 Total Project Expenditures: $ 11,228.75 Project Location: Stonecrop Drainage Basin Contractor(s): MBV Engineering Contract Amount(s): $11,228.75 Pursuant to the above captioned contract and in compliance of same, we the undersigned do hereby certify that this project is complete. Issuance of this certificate releases the contractor from any further responsibility as stipulated in the contract as it relates to bond performance, payment of subcontractors, release of liens, maintenance and indemnity. All contractual obligations as to warranty, insurance, indemnification and patents, shall remain in full effect for the contractually stipulated period of time. In no way does the issuing of this certificate release the Contractor from all legal obligations as stipulated in Chapter 713 of the Florida Statutes. Therefore, having reviewed the contract and inspected the work, the undersigned to hereby accept the segment as being complete. Prdlect M*7dage�l Dat NfA Building Official (if applicable) Date ld/ Cif/ Clerk Date PROJECT IO A1860 Stonecrop Drainage Revenue $ 11,229.00 363010-381130 A1860 (Interfund Transfer from DST) Expenses $ 11,229.00 363151-606920 A1860 (Drainage) IWM020 FY78 FY19 DATE CHECK# PO# DESCRIPTION VENDOR AMOUNT AMOUNT TOTALS 09/05/18 97683 8477 Phase 1 MBV Engineering 7.870.00 7,870.00 09/17/18 98033 8477 Phase 2 (work thru 8131/18) MBV Engineering 1.758.75 1.758.75 11/06/18 98033 8477 Phase 2 (work thru 9128/18) MBV Engineering 1.175.00 1,175.00 04/18/19 99088 8477 Phase 2 (work thru 3/29/19) MBV Engineering 152.50 152.50 09/19/19 99995 8477 Phase 2 (work thru 08130119) MBV Engineering 272.50 272,50 10,803.75 425.00 11,228.75 Balance 0.25 CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) MBV ENGINEERING, INC. 1835 20" Street Vero Beach, FL 32960 Work Authorization No: CSA-14 (Msv # 18-0197) Project Identification: Stonecrop Drainage Improvements IT IS AGREED to undertake the following work in accordance with the provisions of the MBV Engineering, Inc. Master Agreement entitled Non -Exclusive Continuing Professional Services Agreement for Engineering Dated July 12, 2017. Description of Assignment: As per our coordination, the City is looking to evaluate options for stabilizing the canal located between Laconia Street and Stonecrop Street, south of Majestic Avenue (Stonecrop canal) due to continued erosion along its banks. To date, a design consisting to fully culvert this canal has been evaluated and since determined to be excessive in costs. An evaluation to provide a design alternative, with the intent to see reduced costs, is now being proposed. A phased approach to determine the best alternative and then design plans is provided below. Work Scope: Phase I 1. Evaluation of alternative stabilization methods and review with suppliers and City personnel. • Project coordination with the City of Sebastian staff • Project coordination with material suppliers to review longevity, ease of installation, ease of maintenance, aesthetics, and costs • Prepare evaluation of material options • Review options and costs with City personnel 2. Conceptual Plan of stabilization method determined to be best option. • Review of the boundary and topographic survey • Preparation of a drainage plan utilizing the preferred method determined by City staff • Review of revised plans with City staff and address any minor requests 3. Preliminary cost estimate of preferred stabilization method. • Coordination with material manufacturer for accurate pricing • Preparation of a preliminary cost estimate 4. FEMA application assistance • Preparation of latest FEMA HMPG application • Preparation of all application attachments, including o Coordination with City staff for a maintenance agreement o Preparation of the Flood Control — Drainage Improvement Worksheet o Preparation of FEMA Form 90-49 (Request for Public Assistance) o Coordination with City & County staff regarding Local Mitigation Strategy Compliance o Preparation of a FIRMette Map of the project area o Preparation of a USGS topo map of the project area o Perform a site visit and acquire at least 4 photographs of the site area o Incorporate Preliminary, Phase I drawings with application • Submit application package to the City for review no later than mid -July • Submittal to FEMA (by 8/1/18 to meet 8/6/18 deadline) including two rounds of comments Phase II 1. Finalize construction plans of preferred stabilization method. • Evaluation of the subsurface soils investigation, if required. The cost of geotech work has not been included in this proposal. • Finalization of the site construction drawings • Finalization of the drainage construction plan, including the latest manufacturer details • Meeting with City staff to review finalized plans prior to permitting submittal 2. Incorporation of replacement of culvert under Laconia St. into finalized plans. • Review of existing conditions • Provide Hydraulic analysis of proposed culvert • Preparation of the drainage plan to include the Laconia Street addition • Finalize plans based on best methods for integration to overall drainage design • Meeting with City staff to review finalized plans prior to permitting submittal Finalize Cost Estimate • Finalize cost estimate based on the most current manufacturer pricing • Addition of the Laconia Street project to overall cost estimate • Includes two modifications per City staff recommendations 4. Preparation and submittal to the following permitting agencies: a. City of Sebastian b. St. John's River Water Management District ERP c. FDEP NPDES • Prepare all applications • Coordination with the City for application execution • Preparation of all submittals to jurisdictional agencies • Includes responses to two rounds of comments per agency Basis of Compensation/Period of Services: The above referenced Professional Engineering Services for CSA 14 will be performed for a fee not to exceed the amount of $19,145, which includes the attached breakdown of hours per task. Phase I: 1. $2,000 2. $1,315 3. $ 875 4. $3,680 Total $7,870 EN CONSULTANT: Date: 5/31/18 Aaron Bowles, P.E. MBV Engineering, Inc. Attest: J ette `r i ams,-MMC, City Clerk Phase II: 1. $ 6,500 2. $ 2,575 3. $ 500 4. $ 1,700 Total $11,275 CITYQF SEBAASSTIAN: Date: N/9 Paul Carlisle City Manager Approved as to Form and Content for Reliance by the City of Sebastian Only: Jar s D. Stokes, City Attorney 18-0197 CSA-14: City of Sebastian Stonecrop Drainage Improvements Description 1 Evaluation of Stabilization Methods 2 Conceptual Plan 3 Preliminary Cost Estimate 4 FEMA application assistance Admin. II Sr. Technician 2 18 M. Phase I HOURS Junior Eng. Senior Eng. Principal Total 6.85 4.5 2.5 $ 2,000.00 3 1 $ 1,315.00 3 1 1 $ 875.00 8 4.5 3 $ 3,680.00 Admin.[[ Sr. Technician Junior Eng. Senior Eng. Principal Total Hoursl 20 6 17.85 13 7.5 Subtotal Per Employeel $ 1,600.00 $ 690.00 $ 2,320.50 $ 1,950.00 $ 1,312.50 TOTAL $ 7,870.00 Hourly Rates Admin.11 $ 80.00 Sr. Technician $ 115.00 Junior Engineer $ 130.00 Senior Engineer $ 150.00 Principal $ 175.00 18-0197 CSA-14: City of Sebastian Stonecrop Drainage Improvements Description 1 Finalize Construction Plans 2 Incorporate Laconia St. culvert into plans 3 Finalize Cost Estimate 4 Application submittals to CoSeb, SJRWMD & FDEP Phase II HOURS Admin. II Sr. Technician Junior Eng. Senior Eng. Principal 33.4 12 5 2 10 6 3 0.75 1.75 0.75 0.6 10 4 1.75 1 Admin. II Sr. Technician Junior Eng. Senior Eng. Principal Total Hoursl 10.75 47.4 13.75 13.5 6.6 Subtotal Per Employeel $ 860.00 $ 5,451.00 $ 1,787.50 $ 2,025.00 $ 1,155.00 Hourly Rates Admin.11 $ 80.00 Sr. Technician $ 115.00 Junior Engineer $ 130.00 Senior Engineer $ 150.00 Principal $ 175.00 Total $ 6,500.00 $ 2,575.00 $ 500.00 $ 1,700.00 TOTAL $ 11,275.00