HomeMy WebLinkAboutCSA-1 Friendship Park (Complete)arc a
SEBASTL
HOME OF PELICAN ISL D
CERTIFICATE OF PROJECT COMPLETION
Date Accepted: 09/05/18
Project Name & #: Pickleball Courts # Al820
Total Project Expenditures: $ 16,062.20
Project Location: Friendship Park (Project has been moved to Airport)
Contractor(s): Schulke, Bittle & Stoddard (CSA # 1) / Treasure Coast Newspapers
Contract Amount(s): $ 15,893.90 / $ 168.30
Pursuant to the above captioned contract and in compliance of same, we the undersigned do hereby certify
that this project is complete.
Issuance of this certificate releases the contractor from any further responsibility as stipulated in the contract
as it relates to bond performance, payment of subcontractors, release of liens, maintenance and indemnity. All
contractual obligations as to warranty, insurance, indemnification and patents, shall remain in full effect for the
contractually stipulated period of time. In no way does the issuing of this certificate release the Contractor from
all legal obligations as stipulated in Chapter 713 of the Florida Statutes.
Therefore, having reviewed the contract and inspected the work, the undersigned to hereby accept the
segment as being complete,
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Building Official (if applicable) Date
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SEBASTIAN
HOME OF PELICAN ISLAND
1225 MAIN STREET - SEBASTIAN. FLORIDA 32958
TELEPHONE: (772) 589-5330 • FAX (772) 589-5570
NOTICE TO PROCEED
DATE: October 3, 2017
TO: Mr. Joseph Schulke, P.E.
Schulke, Bittle & Stoddard, LLC
1717 Indian River Drive, Suite 201
Vero Beach, FL 32960
You are hereby notified to commence work on 10/2/2017 in accordance with the
provisions of your non-exclusive Continuing Professional Services Agreement, dated July
12, 2017 and in accordance with Work Authorization No.CSA-1 for Friendship Park
Recreation Improvements.
City Manager, Joseph Griffin, will be the project manager. All substantial
communication pertaining to this project should be directed to Mr. Griffin at
jgriffin@cityofsebasUan.org or by telephone at 772-388-8200.
We look forward to working with you on this project
r!/ Date: J& Date:
Joseph Griffin Joseph S e,�
City Manager Schulke ' le & Stoddard, LLC
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
SCHULKE, BITTLE & STODDARD, LLC
1717 Indian River Blvd., Suite 201
Vero Beach, FL 32960
Work Authorization No: CSA-1
Project Identification: City of Sebastian - Friendship Park Recreation Improvements
IT IS AGREED to undertake the following work in accordance with the provisions of the Master
Agreement entitled Non -Exclusive Continuing Professional Services Agreement for Engineering Dated
July 20, 2017.
Description of Assignment:
Schulke, Bittle & Stoddard, LLC will provide engineering for final site plan design and permitting for
the site development of new improvements to Friendship Park including 8 pickle ball courts (4
proposed, 4 future), lighting, and necessary modification to existing drainage facilities.
Work Scope:
• See detailed Scope of Work attached (Exhibit A)
Deliverable:
• Site development construction plans, approved by the City of Sebastian and SJRWMD
• Contract/bid documents for construction contract procurement purposes
• Construction administration services and construction inspections
Basis of Compensation/Period of Services:
The above referenced Professional Engineering Services for CSA-1 will be performed for a fixed fee not
to exceed the amount of $24,137.50. See Exhibit B for detailed fee schedule.
AGREED:
TANT:
- t1/ Date: 0 '7
Schulke, Bi & Stoddard, LLC
Attest:
Jean e Williams, MMC, City Clerk
CITY OF EBASTIAN:
Dater//�
Joe (Mffin
City Manager
Approved as to Form and Content for
Reliance by the City of Sebastian Only:
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Cynthia V. Hall, Interim City Attorney
SCOPE OF WORK — EXHIBIT A
General Descriotion
Schulke, Bittle & Stoddard shall provide civil engineering for the site development of new improvements
to Friendship Park including 8 pickle ball courts (4 proposed, 4 future), lighting, and necessary
modifications to existing drainage facilities.
Final Design. Construction Documents. and Permittinq
2.0 Final Engineering
2.1 Final Site Plan: Based on the approved Conceptual plan, formal engineering plans and site plan
application will be prepared in accordance with the City of Sebastian's Land Development
Regulations. This submittal will include the following required elements:
a. An engineering site development plan depicting in more detail, features as developed on
the conceptual plan, incorporating all existing information readily available, including
surveys, record drawings, aerials, maps and documents, etc., and on -site observations.
The plan will include proposed and existing site data and conditions required under City
of Sebastian's Land Development Regulations, including dimensional lay -out, signage/
striping, parking/ pavement / grading, access, appropriate details and cross sections of
the site, site data / area calculations, etc.
b. A landscape plan in accordance with City of Sebastian's Land Development Regulations.
C. Stormwater Management Plan and Engineering report in compliance with City of
Sebastian Land Development Regulations and SJRWMD regulations.
d. Utility Plan: N/A.
2.2 Lighting Plan: Provide electrical engineers plan for new and/or modified site lighting (pickle ball
court lighting). Electrical construction documents to include:
a. Locate all electrical (i.e. receptacles, switches, transformers, motors, and panels) and
lighting (i.e. specify fixtures and lighting controls) components.
b. Circuit and homerun all components, creating appropriate panel schedules.
c. Create a one -line riser diagram showing all major equipment with feeder schedule.
d. Design a lighting control system that meets Florida Energy Code with detail drawings.
3.0 Permitting
3.1 Construction plans, engineering calculations and reports, and supporting documentation will be
submitted to the appropriate agencies for the following construction permits:
a. St. Johns River Water Management District (40C-42)
b. City of Sebastian Site Plan
C. City of Sebastian Land Clearing and Tree Removal
d. City of Sebastian Stormwater Management Permit
e. City of Sebastian Building Department — Plan Review
3.2 Follow up with permitting agencies via telephone, e-mail or written correspondence. Review and
address and review comments and revise the plans accordingly. Resubmit as required.
3.3 Upon issuance of the above permits, the site plan shall be released and construction may
commence with site work.
4.0 Contract Administration and Inspections
4.1 Contract procurement
a. In general, SBS will assist the City with bid procurement including assistance in the
preparation of bidding and procurement documents and information for a competitive
public bid. Services may include:
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(i) Description of time, place and conditions of bidding and construction
(ii) Assist with preparation of bidding and proposal forms (use standard City forms)
(iii) Assist with preparation of Forms of Agreement — between owner and contractor (use
standard City forms)
(iv) Assist with preparation of Conditions of the Contract — standard, supplementary, and
other special conditions (use standard City forms)
b. SBS will assist the City with Construction Procurement services, including:
(i) Prepare and provide bid sets for competitive bidding
(ii) Coordinate and attend pre -bid meeting; respond to RFI's sent by bidders, and prepare
Addendums / plan modifications, if necessary
(iii) Bid validation
(iv) Assist City in finalizing construction contract
4.2 Construction Administration: SBS will assist the City with the Contract Administration and
inspections, including: attend progress meetings, review shop drawings and contractors'
submittals, and provide routine site inspections to verify the work is proceeding in accordance
with the plans and specifications for the purposes of certification upon completion of the work.
Inspections shall be documented with written reports and digital photographs. SBS will
coordinate the responsibility for document review, meeting attendance, and inspections with civil
engineer, and other consultants. The construction period is estimated to be three (3) months,
and CA and inspection fees have been estimated by SBS based on this time frame, and the
tasks and frequency of services listed below. Anticipated tasks / services include:
Site:
a. Coordinate and attend pre -construction meetings (1)
b. Attend progress meetings with contractor (1/wk)
C. Review shop drawings (1)
d. Review contractor's pay requests (3)
e. Periodic inspections of the site work (3 hr/wk)
f. Substantial completion inspection / punch list (1)
g. Review as-builts for adequacy and completeness (1)
h. Final inspection / final completion determination (1)
i. Prepare final certification submittals for site permits
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FEE SCHEDULE — EXHIBIT B
Final Desian. Construction Documents, and Permittina
2.0 Final Engineering
2.1 Final Site Plan $ 5,000.00
2.2 Electrical Construction Documents $ 2,000.00
3.0 Permitting $ 5,000.00
4.0 Contract Procurement Administration and Inspections
4.1 Contract Procurement $ 3,500.00
4.2 Construction Administration $6,637.50
TOTAL: $22,137.50
"Reimbursables Direct Reimbursement $ 2,000.00 (Estimate)
Contract administration, contract procurementibidding services, and inspections are not included within
the above scope and fee.
The following consultants will be retained by SIBS to provide all necessary services. The consultant fee is
included in SBS cost above:
• Electrical Engineer —Treasure Coast Engineering $2,500.00
• Surveyor— Meridian Land Surveying $ 500.00
Reimbursables will be billed direct to the client at cost or paid direct by the client, and include permit
application fees, surveying, soils and/or other required field tests, prints, copies, mailings/ FedEx,
archeological or environmental consultation and studies, traffic analysis/ consultation, traffic counting, etc.
Prints - $2.00/sheet
Xerox Copies - $0.15/page
Other Reimbursables — at cost
Invoices shall be submitted monthly, and the invoice amount shall be in proportion to the percentage of
the Scope of Work complete.
All payments must be received by the Engineer within 30 days of the date of an invoice. Any payments
received after said date will be subject to a late interest fee of one and one half percent (1-1/2%) per
month. The client shall be responsible for all attorney's fees, court costs, and related expenses incurred
in the event that payment is not timely made and proceedings are brought by the Engineer to collect
sums owed.
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RATE SCHEDULE
The following rates will apply to actual time devoted by Schulke, Bittle & Stoddard, L. L.C. staff to this project
computed to the nearest % hour.
Personnel
Hourly Rate
Principal
$200.00
Project Manager/Engineer
$150.00
Design Tech
$120.00
Construction Manager
$ 85.00
Draftsman
$ 85.00
Inspector
$ 75.00
Clerical
$ 60.00