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HomeMy WebLinkAboutCSA-5 ADA Pier (Complete)as OF SED7-5 " C HOME OF PELIU 15W D CERTIFICATE OF PROJECT COMPLETION Date Accepted: 09/01/2020 Project Name R #: Yacht Club Pier # Al 928 Total Project Expenditures: $ 31,190.94 Project Location: Yacht Club Contractor(s): See Attached List Contract Amount(s): $31,190.94 Pursuant to the above captioned contract and in compliance of same, we the undersigned do hereby certify that this project is complete. Issuance of this certificate releases the contractor from any further responsibility as stipulated in the contract as it relates to bond performance, payment of subcontractors, release of liens, maintenance and indemnity. All contractual obligations as to warranty, insurance, indemnification and patents, shall remain in full effect for the contractually stipulated period of time. In no way does the issuing of this certificate release the Contractor from all legal obligations as stipulated in Chapter 713 of the Florida Statutes. Therefore, having reviewed the contract and inspected the work, the undersigned to hereby accept the segment as being complete. / �/ to 20 aoao project Man er Date tl 13 i 1� Official (if applicable) Date Ci a Da e PROJECT ID A1928 Yacht Club Pier taQa 20 DATE CHECK# PO# DESCRIPTION 0710220 J/E Permit Fees 09/0120 101747 9084 Provide 8 install top cap rall 09/01/20 101747 9084 Provide 8 install ADA accessible dock VENDOR City of Sebastian Indian River Docks Indian River Docks FY19 FY20 AMOUNT AMOUNT TOTALS 385.94 385.94 2,985.00 2.985.00 27.820.00 27,820.00 0.00 0.00 0.00 31,190.94 31,190.94 JOSEPH W. SCHULaE, P.E. I SCHULKE, BITTLE & STODDARD, L.L.C. JODAH S. BD1IF, RE WILLIAM P. STODDARD, PhD, RE I CIVIL & STRUCTURAL ENGINEERING • LAND PLANNING • ENVIRONMENTAL PERMITTING November 05, 2020 Wayne Eseltine Building Director City of Sebastian 1225 Main Street Sebastian Fl. 32958 Re: City of Sebastian Yacht Club Handicap Pier Dear W. Eseltine, This letter is to verify that the site work, the piling installation, locations and depth for the above - referenced project has been completed substantially in accordance with the approved site plan & permits. Upon your review, please let me know if there are any additional items required by your department. If you have any questions, please give me a call. Sincerel � �ate 2Q� Iy pgF S.B.S. Seni6r IBspector v 1717 INDIAN RIVER BLVD., SURE 201, VERO BEACH, FLORIDA 32960 TEL772/770.9622 Fm772/770-9496 @wrinfoGsbsengineers.com Certification of Autnorlretlon No: OD008668 CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) Work Authorization No: #CSA-5 Project Identification: Sebastian Yacht Club ADA Accessible Pier and Dock Description of Assignment: Schulke, Bittle & Stoddard, LLC will provide conceptual planning, and final engineering design for the new ADA accessible pier and dock at Sebastian Yacht Club's south pier. See detailed Scope of Work (Exhibit A). Deliverable and Fee: The project plans and documents will be delivered in three phases: Phase I Preliminary Engineering and Design Development Phase II Final Design, Construction Documents and Permitting Phase III Construction Contract Procurement, Inspections and Construction Administration Reimbursables (Application fees, prints, copies, etc.) See detailed Fee Schedule (Exhibit B) Period of Services. Phase 1 60 days Phase It 60 to 90 days Phase III 90 days AGREED. Engineering Co�yHant: ` t L Date: Schulke„8ittle & Stoddard, LLC Alt¢ t nette i liams, MMC, City Clerk $ 7,660.00 (L.S.) $ 7,300.00 (L.S.) $11,000.00 (L.S.) S 5,000.00 (Estimate) City o ebastian / l/ Date: &� It/ f a vFAul CarlinKet'yManager Approved as to Form and Content for Reliance by the City of Sebastian Only: City Attorney Jtat STaKEs� SCOPE OF WORK - EXHIBIT A General Description Schulke, Bittle & Stoddard, LLC well provide conceptual p!anm:rg, and final eng:reenng desygn for the new ADA accessible pier and dock at Sebastian Yacht Club's south pier. Phase I - Canceatuat Planning and Desian Develooment 1.0 Preliminary Engineering 1.1 Boundary TopographOnformabonal Survey: Provide survey in ACAD format Survey will include topographyibathymetry, MHWL, existing docks and piers, location of Intracoastal waterway, and lies to south property line. 12 Geotechnical investigation a. Perform one (1) portable Dynamic Cone Penetrometer test in the water, each to a depth of 10 feet if possible, near the proposed structure. If caprock is encountered, penetration through it is not possible. b. Perform one (1) soil boring to a depth of 20 feet below existing grade on the shore, close to the proposed structure to determine the subsurface conditions at a deeper depth than the portable Dynamic Cone Penetrometer tests, in accordance with ASTM Standards described in ASTM 01586, known as the Standard Penetration Test (SPT). If caprock is encountered. penetration with the SPT boring is possible. c. Provide a report covering the investigation including the boring logs illustrating the soil classification, thickness of each layer, number of blows per foot (N value), groundwater depth. and recommendations for site preparation with allowable bearing rapacity of the soil Length of minimum pile embedment for 6' and 12' bull piles. 1.3 Environmental Consultant: Prepare seagrass survey and preliminary environmental impact analysis. 1.4 Meeting with client to discuss size and configuration of proposed dock and pier, dolphin piles. walkway. location and orientation 1.5 Pre -Application Discuss with jurisdictional agendes, present supporting document and exhibits, and ascenandoonfrm permitting requirements 16 Conceptual Plan Preparation: a. Prepare a conceptual development plan of the new dock/pier, incorporating the survey and existing site conditions. The plan will include existing and proposed dock/pier locations, and other proposed on -site improvements. to Coordinate with the City of Sebastian Public Works departments to determine any additional infrastructure improvements and determine necessary construction required. c. Submit plans to staff for review and comment Phase it - Final Desion. Construction Documents. and Permittinq 2.0 Final Engineering 2.1 Final Construction Plans. Based on the approved Conceptual plan, formal engineering plans and site plan application will be prepared in accordance with the City of Sebastian's Lard Development Regulations, FDEP, and ACOE requirements. This submittal will include the following required elements. a An engineering Me development plan depicting in more detail, features as developed on the conceptual plan, incorporating all existing information readily available, including surveys, record drawings, aerials, maps and documents, etc., and on -site observations. The plan Will include proposed and existing site data and conditions, including dimensional lay -out, grading access, appropriate details and cross sections of structures and the site, site data I area calculations, etc Page 1 cf 3 b. Structural analysis and design of dock and walkway structure. C. Prepare location plan, dock layout, site plan, structural framing plan, and cross sections as required by FDEP, ACOE, and COS Building Department. 2.2 Surveyor. Prepare legal description/sketch (if required) for new and/or revised submerged land lease. 2.3 Environmental Consultant: Prepare environmental impact assessment and public interest statement in support of FDEP/ACOE submittals, including: a. An Environmental Impact Report will be prepared to support the FDEP permitting and address impacts to any regulated habitats. Avoidance and minimization of project impacts will be addressed. The impact report will provide the quantification of the impacts to resources through the use of the functional assessment methodology. Preparation of the ERP package including providing guidance on dredge/fill sketches. b. Prepare submittal to the USACOE to address the structure permitting in waters of the US. Submittal includes the joint ERP, a justification statement for the activity, avoidance and minimization statement and alternative action discussion 3.0 Permitting 3.1 Construction plans, engineering calculations and reports, and supporting documentation will be submitted to the appropriate agencies for the following construction permits: a. FDEP ERP b. ACOE General Permit C. City of Sebastian Building Department — Plan Review d. FDEP NOI 3.2 Follow up with permitting agencies via telephone, e-mail or written correspondence. Review and address and review comments and revise the plans accordingly. Resubmit as required. 3.3 Upon issuance of the above permits, the site plan shall be released and construction may commence with site work. Phase III — Construction Contract Procurement. Inspections and Construction Administration 4.0 Contract Administration and Inspections 4.1 Bid Documents: Upon site plan approval by Planning and Zoning, final engineering plans and specifications will be prepared and provided to client for bidding purposes. Specifications will be included on the construction plans. 4.2 Bidding and Procurement documents: assist COS in the preparation of bidding and procurement information, including: A. Description of time, place and conditions of bidding B. Bidding and Proposal forms D. Form of Agreement — between owner and contractor E. Conditions of the Contract — standard, supplementary, and other special conditions Note: City Standard bid doc forms will be used (provided by City). SBS will assist City with development of project specific information provided on the forms. 4.3 Construction Procurement services: assist COS in construction procurement A. Assist in preparation of bid sets for competitive bidding B. Attend Pre -bid meeting, Respond to RFI's sent by bidders, and prepare Addendums, if necessary D. Bid validation C. Prepare Notice of award and assist in finalizing construction contract 4.4 Contract Administration and Inspections: The engineer will coordinate the responsibility for document review, meeting attendance, and inspections with civil engineer and other consultants. 1. Coordinate and attend pre -construction meetings 2. Attend progress meetings with contractor (bi-weekly) 3. Review shop drawings Page 2 of 3 4. Review contractors pay requests 5. Periodic inspections of the site work (2+-/ week) 6. Substantial completion inspection / punch list (2) 7. Review as-builts for adequacy and completeness 8. Final inspection / final completion determination 9. Prepare final certification submittals for site permits 10.Changes to Work: Oversee changes to work, field directives, minor plan changes, assist with preparation of construction change orders. 4.5 Final certifications are required by condition of issuance of most permits, and will be prepared based on satisfactory review of surveyed as-builts (by others) and construction inspection by the engineer. A. As -built plans will be prepared by the contractor and the contractor's surveyor in accordance with the construction specifications, and/or additional information provided by the engineer's inspector. B. The field information provided by surveyor and contractor is not included in the proposal and will be included in the construction specifications as a requirement of the contractor to provide surveyed as-builts in accordance with applicable agency requirements and permit conditions. Page 3 of 3 FEE SCHEDULE — EXHIBIT B PHASE I — Conceptual Plannina and Desion Development Section Description Amount 1.0 Preliminary Engineering 1.1 Survey $1,450.00 1.2 Geotechnical Investigation $2,200.00 1.3 Environmental (Seagrass and Prelim. Environ. Assessment) S1,000.00 1.4-1.6 Conceptual Plan Preparation $3,000.00 PHASE II - Final Des j�gn. Construction Documents. and Permitting 2.0 Final Engineering 2.1 Final Construction Plans $3,000.00 2.2 Survey (Submerged Land Lease) $ 500.00 2.3 Environmental Consultant (FDEP/ACOE Documents)* $3,800.00 3.0 Permitting Lump Sum S3.000.00 PHASE III -Construction Contract Prq,purement. Inspections and Contract Administration 4.0 Construction Contract Procurement, Inspections and Contract Administration 4.1-4.3 Bidding/Contract Procurement $ 3,000.00 4.4-4.5 Inspections/Contract Administration/Final Certifications*+ $ 8.000.00 * Does not include mitigation plans ** Does not include Geotech inspection of pile installation Reimbursables $ 5,000.00** 'Reim4�r; ,tiles will be billed direct to the client at cost or paid direct by the client, and include permit application fees, prints, copies, mailings/ FedEx, mileage, etc. Prints - $2.00/sheet Xerox Copies - $0.15/page Mileage - $0.54/mile Application Fees — at cost Other Reimbursables — at cost The following consultants will be retained by SBS to provide other necessary services. The consultant fee is included in SBS cost above: Surveyor —Meridian Land Surveying $1.950.00 Environmental Consultant $4,800.00 Geotechnical Engineer $2,200.00 Invoices shall be submitted monthly, and the invoice amount shall be in proportion to the percentage of the Scope of Work complete. All payments must be received by the Engineer within 30 days of the date of an invoice. Any payments received after said date will be subject to a late interest fee of one and one half percent (1- 1/2%) per month. The client shall be responsible for all attorney's fees, court costs, and Page 1 of 2 related expenses incurred in the event that payment is not timely made and proceedings are brought by the Engineer to collect sums owed. ma SEBAST�" HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: 10 October, 2018 Agenda Item Title: Yacht Club Pier Engineering Recommendation: Approve Work Authorization #CSA-5, a Continuing Services Agreement, with Schulke, Bittle & Stoddard, LLC to design a pier at the Yacht Club in the amount of $30,950. Authorize the City Manager to execute appropriate documents. Background: This project involves the design of a pier at the Yacht Club that allows guests with mobility issues a more safe and convenient access to boats. The envisioned 8'x20' pier will be built approximately 20" above the average high -tide water level and features a ramp that provides accessibility for those using walkers and wheelchairs. If Agenda Item Requires Exnenditure of Funds: Project Amount $ 30,950.00 Budgeted Amount: $ None Source of Funds: Discretionary Sales Taxes Reserves (/� Administrative Services Department/CFO Review:' I _IX 1. 1 Attachments: 1. Schulke, Bittle & Stoddard CSA-5 2. Map showing proposed location City Manager Authorization: Date: 10 October, 2018