Loading...
HomeMy WebLinkAbout06-24-2020 CC Minutesone SE�,T�N ROME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING & BOARD OF ADJUSTMENT & COMMUNITY REDEVELOPMENT AGENCY MINUTES WEDNESDAY, JUNE 24, 2020 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Dodd called the Regular City Council Meeting to order at 6:00 p.m. 2. A moment of silence was held. 3. Council Member Gilllams led the Pledge of Allegiance. 4. Mayor Dodd read the Civility Pledge. 5. ROLL CALL Mayor Ed Dodd Vice Mayor Charles Mauti Council Member Damien Gilliams Council Member Jim Hill Council Member Pamela Parris Ci�y Staff Present: City Manager Paul Carlisle City Attorney Manny Anon, Jr. City Clerk Jeanette Williams 6. AGENDA MODIFICATIONS - None PROCLAMATIONS, AWARDS. BRIEF ANNOUNCEMENTS Brief Announcements Reminder— 4' of July Fireworks have been postponed to September 5" Mayor Dodd announced the fireworks have been postponed and there will be a residential paper shredding event scheduled for July 18 at Southeast Secure Shredding In Vero Beach. He also invited the public to participate in the comp plan update noting the meeting dates are available on the City's website. He staled the next element (comp plan section) to be considered will be the Parks, Recreation, and Open Space on July 27'. The City Manager gave a COVID-19 update noting the number to look at is number of individuals testing positive. He encouraged the public to continue to hand wash, sanitize, wear a mask and practice social distancing. 6:13 pm He said he has been discussing how to enforce a mask mandate with County officials and noted one way is to use the "no shirt, no shoes, no service" idea where customers can chose which businesses they feel comfortable with. He said the mask requirement is a work in progress; the enforcement is a challenge. Mayor Dodd said an Orlando bar was closed by the Florida Dept. of Alcohol and Tobacco because the people were not social distancing and several individuals became infected. He asked that as patrons, everyone be careful that we don't hurt the owners of the establishments by not wearing masks. Council Member Gilliams noted the wearing of masks has to be a community effort, statewide. The City Manager slated Miranda Hawker with the Florida Department of Health has the City on the list to be a test site and will let us know when tests will be available. 8. Recess the Citv Council Meetino and Convene the Board of Adiustment Hearino Mayor Dodd recessed the City Council meeting and convened the Board of Adjustment meeting at 6:11 p.m. A. ADDroval of January 8. 2020 Board of Adiustment Minutes Motion by Mr. Gilliams and SECOND by Ms. Parris to approve the January 8, 2020 Board of Adjustment meeting minutes passed with a unanimous voice vote of 5-0. B. Quasi -Judicial Public Hearing JOSEPH AND JULIA SCOZZARI, IN REGARDS TO LOT 26, BLOCK 381, SEBASTIAN HIGHLANDS UNIT 11, LOCATED IN THE RS-10 (RESIDENTIAL SINGLE-FAMILY) ZONING DISTRICT AT 1411 THORNHILL LANE, ARE REQUESTING A VARIANCE TO ALLOW AN EXISTING 1728 SF ACCESSORY STRUCTURE TO BE CONSIDERED THE PRINCIPAL STRUCTURE OF THE LOT FOR STORAGE USE, WHEREAS THE CODE DEFINES A DWELLING UNIT TO BE DEEMED THE PRINCIPAL STRUCTURE IN A RESIDENTIAL ZONING DISTRICT, AND WHEREAS THE CODE DOES NOT ALLOW A STORAGE FACILITY [AS THE PRINCIPAL STRUCTURE] AS A PERMITTED OR CONDITIONAL USE IN THE RS-10 ZONING DISTRICT. (Transmittal, Report, Criteria, Exhibits, Application, Notice) Chairman Dodd opened the hearing and the City Attorney read the title of Mr. and Mrs. Sc=ari's request. Ex Parts Communication Chairman Dodd indicated he had four telephone conversations and one meeting with the applicant. Vice Chairman Mauti said he spoke to the applicant and met with him at the property. Mr. Gilliams also said he spoke to the applicant. Ms. Parris said she spoke to the applicant on the phone. June 24, 2020 Board of Adjustment, CRA, and Regular City Council Meeting Page 2 In response to the City Attorney's request to identify the subject matter of the board members conversations, they all indicated they spoke in regard to the requested variance. Andrea Coy, 501 Palm Avenue, asked if Mr. Gilliams had any business activities with the applicant. The City Attorney advised the contrary statement should be regarding the conversations or site visits that were disclosed by the board members. Mr. Gilliams stated he threw Mr. Scozzari out of his business. Christopher Nunn asked if there were any promises made to Mr. Scozzari. The City Attorney stated the board member did not indicate any promises. The City Clerk swore in everyone that was to provide testimony. Michael Saproun, representing Mr. and Mrs. Scozzari, said he was retained after the March 18' hearing was not held at which time he regrouped with the Scozzaries and discussed what they really wanted. He said they bought the property to enjoy the benefit of the personal storage facility (further referred to as the barn) which was permitted and approved in 1994 but the unity of title was never received by the original owner. The Scozzaries would now like to fence the property with an adjacent lot that they own to protect the property. Mr. Saproun stated the City has acquiesced over time that the storage facility is considered to be the principal structure. Julie Scozzari said they bought this property a year ago but lived next to it for 17 years and they would like to put up a fence to protect the property and prevent liabilities. She stated they do not intend to run their commercial roofing business out of this building and requested approval. Joe Scozzari said they have come to the City in good faith, an error was made in 1994, the title is clear to the properties. Staff Presentation The Community Development Manager said Mr. and Mrs. Scozzares request has changed since the March 18 and April 22 Board of Adjustment meetings. In April, they wanted to unify the lot to the house and there were some variances that would have been needed. She asked that the Staff Report dated June 17, 2020 be entered into record. She said today, she found a note in the file from June 2018 indicating that Mr. Scozzari wanted to join the 1,700 sq. ft. accessory structure onto his double lot which was his initial approach to the City. Council Member Gilliams objected to her entering the note into the record because it was not part of the backup. The Community Development Manager said at that time staff assumed the barn had been unified to the original permanent structure it was permitted to, because it was a requirement for issuance of the building permit. She let him know that the City would need a survey to see if the unity could be released; there wasn't a fence application until January 2020. Based on the survey submitted, staff determined four variances would be needed. June 24, 2020 Board of Adjustment, CRA, and Regular City Council Meeting Page 3 She noted this barn and a Quonset but in the area of Brisbane were the two impetuses that prompted the existing code into place. The Community Development Manager reported the barn did meet all of the required conditions in 1994; the staff report does not state that staff or the court house made an error with the unity of title but just simply it cannot be located. She stated the City did not discover this until Mr. Scozzari made his request which refutes Mr. Saproun's comment that the City acquiesced to this. She also noted if the barn would be allowed to be the principal structure, it would not be in compliance with the comp plan; once the properties are unified, the Scezzaries can begin to install the fence. Mr. Mauti said he understood people's rights to protect their property as he came before the board to fence his vacant lots at which time he found that his rights were being taken away because he wanted to protect his property. A simple fence should not be denied. Mr. Saproun said the unity wasn't followed up on in 1994 and it did not appear on the title search when the Scozzari's bought the property and in fairness they should have been noticed they would have a problem. He said he would like the board to say they understand the properties weren't unified, you can have the fence. Chairman Dodd noted the hearing was to define the barn as the principal structure and was not a decision on the fence. Ms. Parris asked if there was a grandfather effect to the unity of title. Mr. Saproun said that would be the same as acquiesce. Mr. Gilliams said this was on March 18 agenda and asked if there was a difference between that agenda and this one. Mr. Saproun said the meeting was adjourned before his client could ask for the unity of title and now that the Scozzari's have thought about their property and would now like to keep the lot separate and have the barn to be considered a principal structure. Mr. Gilliams asked Mr. Saproun If his client was denied his hearing and due process. In response to Chairman Dodd, Mr. Scozzan stated that Mr. Dodd did call him on March 18 to let him know the why the hearing would not take place and he did not come to the March 18 meeting. Mr. Gilliams continued to talk about the March 18 meeting and Chairman Dodd called for a ten minute recess at 6:51 p.m. The hearing reconvened at 6:57 p.m. All members were present. Chairman Dodd stated during the quasi-judicial process, the board is obligated to make their decision based on the evidence presented by the applicant and the staff. Mr. Gilliams said the application started March 18 and was postponed to April 22 and further because of the pandemic and the lack of meetings; he wanted the board to take everything into consideration. June 24, 2020 Board of Adjustment, CRA, and Regular City Council Meeting Page 4 The City Attorney advised they were at the point in the agenda that questions could be asked of staff and the applicant; Mr. Gilliams could continue his discussion during the deliberations. In response to Mr. Gilliams, Mr. Saproun stated the applicant would not be using the structure for his commercial business. There was no one to speak in favor of the request. In Opposition Tracey Cole said she was upset that Mr. Saproun's letter addressing the closure of the March 18 meeting was being used to overtake the City; she did not want to see the request approved because every lot could have a two story storage unit. Grace Reed said she did not know the applicant but her concern is this is not primary structure but storage and should always be. Sharon Herman, Sebastian, said the zoning was changed to keep this from becoming routine in the City and if this was opened up this could happen anywhere in town which isn't reasonable. Andrea Coy, Sebastian, said in regard to Mrs. Scozzari's comments, a dumpster should not be allowed on residential lots, she has pictures of three roofing trucks on their property and workers should not be coming and going to a residential site for their work vehicles. Ms. Coy said at the last time the variance was presented, the City recommended approval because there was unity of title but tonight's request was a different variance. She asked the board to follow the City's rules and do it right. Ap icent'sRes.onse r. cozzari said the dumpster goes on his two lots. Mr. Saproun said he heard legitimate concerns that if this was granted, structures would pop up everywhere but that is not true. The Scozzaries do not want to unify the lots to have something to fall back on if the world continues to turn upside down (they could sell one of the lots); and the code definition does not limit dwellings as principal structures in residential districts. Mrs. Scozzari said they have one employee that comes to their house every morning; they have a unified lot next to her house where she keeps her trucks, and a boat. They are trying to do this the right way. The City Attorney asked for a meeting pause to speak to the Community Development Manager. Staff Summarization The Community Development Manager stated the City did not acquiescence to the absent unity of title because the City did not realize there wasn't one and staff proceeded to advise June 24, 2020 Board of Adjustment, CRA, and Regular City Council Meeting Page 5 7:24 pm 7:27 pm the applicant on the procedure to correct the unification to eliminate non -conformities on their property. She said Mr. Saproun is correct in that the code does not say, in a residential district that a residence is the only allowed primary structure. The RS40 district allows other uses such as churches to be primary. But it does not allow storage facilities as permitted or conditional uses in the residential districts. She went over the criteria required by code to approve the variance to which staff felt the request did not meet. (See attached) Board Deliberations Mr. Gilliams asked if conditions of approval could be attached to the variance. The City Attorney advised there could be; as well as restrictions. Mr. Gilliams asked if a condition could be that the lot would stay single but future owners would have to own property within 300 feet. The Community Development Manager stated the lot could be sold to a different owner but she wasn't sure if they could impose restrictions on who a new owner could be. Ms. Parris said the omission of the word only (in definitions) led her to believe that the barn could be considered the principal dwelling; the family is considering safety and liability, it was only fair to vole in favor of their request. Mr. Hill stated they cannot grant the request; it is not an allowable use. He noted that staff is willing to work with the applicant to get the fence around their property. Vice Chairman Mauti asked what the difference was between a storage facility and a garage. Mr. Hill replied the unity of title is critical so the storage facility becomes the accessory structure to the home. Vice Chairman Mauti said the applicant could put up a fence on one side, receive a permit from the neighbor in the back and have his fence; he just won't receive his stand alone building; and it could go on for another 20 years. Chairman Dodd said the one thing the City can't do is to provide exceptions to the code because it is convenient, they should change the code instead of allowing exceptions. He said the code is very clear that every time, a person asks to build a garage or storage facility the property owner is required to have a unity of title. He said he couldn't support this option because a storage facility is not defined as a primary structure; he said they could change the code to open up the residential areas to commercial development. MOTION by Mr. Hill and SECOND by Chairman Dodd to deny Mr. and Mrs. Scoaari's application. Mr. Gilliams said he could list three or four properties on Indian River Drive with variances; based on who someone is, there are waivers and favors. He said he would deny Mr. Hill's motion. Chairman Dodd noted that he didn't believe he ever said he wouldn't support this because he doesn't like the guy but because it doesn't fit the code. June 24, 2020 Board of Adjustment, CRA, and Regular City Council Meeting Page 6 7:53 pm Chairman Dodd called for a break at 7:40 p.m. and reconvened the meeting at 7:46 p.m. All members were present. The motion was to disapprove the request to define the accessory structure as the principal structure on the lot; a yes is to deny the application. Roll call: Vice Chairman Mauti - nay Mr. Gilliams -nay Mr. Hill - aye Ms. Parris - nay Chairman Dodd - aye Motion failed. 3-2. MOTION by Mr. Gilliams and SECOND by Ms. Parris to approve the variance for Joseph and Julie Scozzard in regards to lot 26, block 381, Sebastian Highlands Unit 11. Roll call: Mr. Gilliams - aye Mr. Hill - nay Ms. Parris -aye Chairman Dodd - nay Vice Chairman Mauti - nay Motion failed. 3-2. Mr. Gilliams started to make a motion to include a condition that if the Scozzaries would sell the property, they would have to sell the lot to someone who lives within 500 feet of the structure. Chairman Dodd said he wasn't sure how that could be stipulated as the code was clear. The City Attorney advised that the City's position outlined on pages 11-51 of the agenda backup were to be included as part of the record. 9. Recess the Board of Adiustment Hearing and Convene the Communitv Redevelopment Aqencv Meetinq Mayor Dodd adjourned the Board of Adjustment Hearing and convened the CRA meeting. A. MOTION by Mr. Hill and SECOND by Vice Chairman Mauti to approve the February 26, 2020 CRA Meeting Minutes passed with a unanimous voice vote. 20.080 B. Approve Sidewalk Replacement at Riverview Park under the Timothy Rose Contracting. the Inc. Concrete Construction Service Agreement in Amount of 578.6 y2.36 and Authorize the Citv Manager to Execute the ADorooriate Documents (Transmittal. Quote. Bid. Plan. Minutes Excerpt The City Manager said the sidewalk replacement Is part of Riverview Park tree protection plan to remove existing sidewalk and replace it with a more substantial sidewalk. In regard to the bidding process, the City Manager explained that the City does multiple year contracts June 24, 2020 Board of Adjustment, CRA, and Regular City Council Meeting Page 7 with contractors to obtain the best price and if each project was to go out to bid, the unsuccessful contractors would eventually stop bidding. He noted upon the rebidding process, all contractors are welcome to bid. Chairman Dodd said when there are events in the park the vendors fill up the sidewalk space and asked if they should open up Harrison Drive or Indian River Drive for vendor booths. The City Manager said the plan is to protect the root structure from compaction; and, the ultimate plan is to block off Harrison Street to expand the promenade for booths. MOTION by Chairman Dodd and SECOND by Mr. Gilliams to approve the sidewalk replacement at Riverview Park under the Timothy Rose Concrete agreement. Public Inout Ben Hooker, Sebastian, asked if the material will be permeable to get the water to the roots of the trees. Mayor Dodd advised it would be concrete and the park's trees did not have a problem in receiving water. Bob Bedea said, he too, would like to see pervious surfaces in the park Charles Stadelman, Sebastian, asked if the plan added additional sidewalk to the area. Mayor Dodd advised it would widen the sidewalks and replace them where they exist now. Mr. Stadelman noted there wasn't any disability crosswalk at US 1 and CR512; at Indian River Drive and CR512; or on Harrison Street. Mayor Dodd said FDOT would have to address the crossings on US 1. The Community Development Director said there is not a crosswalk at Indian River Drive because of the drainage structure. She stated she would be open to any suggestions from him or the public. The City Manager stated sidewalk concrete would be six inches thick without rebar. Roll call: Council Member Hill - aye Council Member Parris - aye Mayor Dodd - aye Vice Mayor Mauti - aye Council Member Gilliams - aye Motion carried. 5-0 10. Recess the Communitv Redevelopment Aaencv Meetina and Reconvene the Reaular Citv Council Meetina Mayor Dodd adjourned the CRA meeting and reconvened the City Council meeting at 8:09 p.m. All members were present. June 24, 2020 Board of Adjustment, CRA, and Regular City Council Meeting Page 8 11. CONSENT AGENDA 20,081 A. Approve Sole Source Purchase of Police Carport from Carolina Carports in the Amount of $22,747.50 and Authorize the City Manager to Execute the Appropriate Documents (Transmittal, Letter, Quote) 20.082 B. Approve the Sole Source Purchase of Ten (10) Mobile Radio Systems to Install in Police Patrol Vehicles from Communications International in the Amount of $30,612.11 and Authorize the City Manager to Execute the Appropriate Documents (Transmittal, Letter, Quote) 20.083 C. Approve Alcoholic Beverages for Nowlin Family Event at Yacht Club on 7/11/20 from 3:00 p.m. to 7:00 p.m. — Permittee DOB Verged (Transmittal, Application, Receipt) Council Member Gilliams asked to pull Item B. MOTION by Council Member Hill and SECOND by Council Member Parris to approve Consent Agenda Items A and C. Roll call: Council Member Parris - aye Mayor Dodd -aye Vice Mayor Mauti - aye Council Member Gilliams - aye Council Member Hill -aye Motion carried. 5-0 Item B - Police Radios Council Member Gilliams asked if another city could use the police radios. The City Manager explained all of the law enforcement agencies are going to the same system to communicate on the same frequency so they would not be able to use the radios. MOTION by Council Member Gilliams and SECOND by Council Member Parris to approve the purchase of ten mobile radio systems to install in police patrol vehicles from Communications International. There was no public input on this item. Roll call: Mayor Dodd - aye Vice Mayor Mauti - aye Council Member Gilliams - aye Council Member Hill - aye Council Member Parris - aye Motion carried. 5-0 12. C?MMI1 __E REPORTS & APPQINTMEN7S CC yComm�)HHee reports and Cound�77MMem66er mgionallcommittee reports. No public Input or action except for City committee member nominations and appointments under this heading. June 24, 2020 Board of Adjustment, CRA, and Regular City Council Meeting Page 9 20.084 A. IRC Affordable Housina Committee — Council Member Gilliams (Committee Aoenda Item. 2019 Report) I. Request for municipalities to review/update their regulations to encourage development of more housing that is affordable to various income groups Council Member Gilliams reported the Committee is looking for areas in the comp plan of Indian River County's municipalities for affordable housing. The Community Development Director advised the Planning and Zoning Commission will be discussing affordable housing as part of Sebastian's housing element review on July 30. Council Member Gilliams also reported that during the distribution of the Tourist Development funds he noticed the Sebastian River Area Chamber of Commerce cut their budget in half. 20.085 B. Parks Intearated Pest Manaaement Plan Update (no backup) The Leisure Service Director stated that the Sub -Committee voted to give final approval on the first five sections of the Integrated Pest Management Plan draft which included the role of the IPM Sub -Committee and the IPM Coordinator. He announced that Kim Haigler, who has been assisting throughout the process, will be the IPM Coordinator. She has taken on the role of putting this plan together and also seeking outside advice from her contacts. He said another section approved by the Sub -Committee included the Standard Operating Procedures along with the discussion on non -chemical methods that will be utilized at the different city properties according to their use. The uses were separated out in the plan as athletic, active and passive and there is a list of parks in the plan as well. He continued by saying that the staff and committee members are now focused primarily on the IPM's chemical methodology which will categorize all chemical controls based on pest population assessment and tolerance thresholds. He said once the plan is approved by the IPM Sub -Committee it will be presented to the Parks & Recreation Advisory Committee and the Natural Resources Board for approval before presentation to the City Council. He said Ms. Haigler picked up plants at the Audubon House for the city's first all native pollinator garden which will begin this weekend at Garden Club Park. He announced that the next meeting is scheduled for June 301h at 3pm and he invited residents to attend either in the Council Chambers or via Zoom. 8:18 pm 13. PUBLIC HEARINGS — None. 14. UNFINISHED BUSINESS— None. 15. PUBLIC INPUT Bob Bedea, Sebastian, suggested that the Cityo hold public workshops for the comp plan. June 24, 2020 Board of Adjustment, CRA, and Regular City Council Meeting Page 10 Andrea Coy, 501 Palm Avenue, said she is still waiting for an apology from Council Member Gilliams. She also did not think the recent Facebook post made by Council Member Parris was funny. Vera Render, 852 Mulberry, said she is waiting for a public apology to the City's former Police Chief Morris for accusations of misconduct. Michelle Morris, Sebastian, read from a complaint affidavit from two warrants that were obtained for two Council Members last week. Nicholas Scheskowsky, Sebastian, announced the second petition drive will be in Riverview Park starting tomorrow. Tracey Cole, Sebastian, wanted to tell citizens there will be a police officer at the park all day for the petition signing. She asked the Council Members honor the resident's word and resign. Ann Stanley said she is appalled by someone telling her to seek legal advice to sign a petition. Sharon Herman, Sebastian, said it is inappropriate for a City Council Member to sue the citizens that they are supposed to be representing. Bob Stephen, 150 Concha, said he would like to see full transparency; he would like to know where tax dollars are being spent. Ben Hooker, Sebastian, said public input is one thing but personal vendettas during public input are ridiculous. John Riley, Sebastian, said the statement made about the embarrassment of the uniform was disrespectful to all veterans. He thanked the City Manager for the interview he did regarding the Coronavirus. He asked the Recall Group to reconsider recalling Vice Mayor Mauti. He feels the Vice Mayor deserves a second chance. Andrea Ring, 407 Quarry Lane, thanked Council for their service. Len Mon, Sebastian, said he and his wife are new to the city. They love the town, the people and the atmosphere. He said when he saw what has been going on since November he became concerned. He stated that he hasn't been a registered voter in over 30 years but he registered to sign the petition. Bill Flynn, Main Street, told Council they need to get the canals under control. He said if it can't be done mechanically then they need to start spraying. Zoom Input Christopher Nunn, Sebastian, reminded citizens of the second petition signing being held at Riverview Park this weekend. June 24, 2020 Board of Adjustment, CRA, and Regular City Council Meeting Page 11 Dr. Leslie Wayment, Delmonte Street, said Zoom is not user friendly. She was cut off from the meeting last week and was unable to rejoin. Clinton Fournier commended the Sebastian Police Department for treating citizens with respect. Jack Harrigan, South Easy Street, said he would like know what happens after the recall. He asked the City Attorney to prepare a report that will explain to the citizens and Council Members what happens if one, two or all three members are removed from office. MOTION by Mayor Dodd and SECOND by Vice Mayor Mauti to extend the meeting to 10:00 p.m. passed with a voice vote of 4-1. (Gilliams-nay) Mayor Dodd called for a break at 9:13 p.m. and reconvened the meeting at 9:19 p.m. All members were present. 16. NEW BUSINESS 20.052 A. Approve a Pre -Construction Services Acreement with Wriaht Construction Grouo. Inc. (RFO #18-09) for the Desian Build of the Municipal Garage and Public Facilities ComrVund near the Sebastian Airport in the Amount of $446.335.00 and Authorize the Cily Manaaer to Execute the Aooromiate Documents (Transmittal. ADreement. Pr000sal. Minutes Excemt) The City Manager stated Council received presentations from three firms in April 2019 and subsequently entered into negotiations with Wright Construction to design a building and gel to a point to what the budget would be. F.S.287.055 provides that the City should negotiate with the contractor for something fair, competitive, and reasonable and if that was not achieved, he would move onto contractor #2 but could not go back to contractor #1. He said staff has spent a significant amount of time to get a design that is. functional, and have reached a reasonable budget. Scott Loiaceno, Wright Construction, displayed a PowerPoint presentation to show where the City is and what has been accomplished. (See attached) The slides included the latest design. He said they are in the design development phase and hope to be back with a Guaranteed Maximum Price (GMP) within three months; they plan to put in for the building permits while they bid the job; they will advertise locally and regionally; they will vet the subcontractors and plug them into the GMP to come in with the lowest cost, qualified contractors. The City Manager noted this isn't the entire budget for the construction of the building, it was to get them to the point that they know what it's going to cost. Council Member Gilliams stated Mr. Loiacano wasn't going to sell him a set of drawings for $480K; he proposed that the project go back to be workshopped because he wasn't sure of the location with all of the vehicles that would be using Roseland Road. June 24, 2020 Board of Adjustment, CRA, and Regular City Council Meeting Page 12 9:43 pm 9:48 pm He also mentioned there was a letter of recommendation by the former City Manager for one of the other bidders who was located on the east coast. Point of Order was called by Council Member Hill. He asked that Mr. Gilliams ask questions of Wright Construction regarding their proposal as opposed to changing the location or discussing the other bidders. Mayor Dodd ruled in favor of Council Member Hill's Point of Order. Council Member Gilliams said their proposal should be denied because it could be done under $200K. Council Member Gilliams offered to give up his seat on Council if the project was put out to bid to the same bidders and came back under $200K. Point of Order was called by Council Member Hill. He stated Mr. Gilliams' comments were out of order and asked him to ask questions regarding their proposal. Mayor Dodd ruled in favor and asked Council Member Gilliams to stay on target. Council Member Gilliams said there were plenty of contractors in town and asked Mr. Loiacano if he had done work for the City Manager in another county. Mayor Dodd gaveled and advised him that he was stepping over the line. Mayor Dodd asked Mr. Loiacano not to take any offense for the comments just made and stated the Council has properly selected Wright Construction as the prime candidate and cited the statute that they cannot negotiate with anyone else. He said he preferred their status on change control and it was reasonable. MOTION by Mayor Dodd and SECOND by Council Member Hill to approve the pre - construction services agreement with Wright Construction Group and authorize the City Manager to finalize the negotiation. Council Member Parris said she was concerned with the amount of money being decided on during the pandemic. Mayor Dodd said the money has been dedicated and they are not obligated to take the next step if they find out this summer and next year there aren't the funds to do the project; at that point the City would deal with how to finance and generate the money. Council Member Hill said he appreciated the presentation and he looked forward to working with Mr. Loiacano in the future. Public Inout Andrea Ring, 407 Quarry Lane, spoke in favor of postponing the project. Christopher Nunn said he understood the need to build the garage and noted the value of the property at the current location may pay for the project. He said they should move forward and stop insulting the contractors. June 24, 2020 Board of Adjustment, CRA, and Regular City Council Meeting Page 13 Council Member Gilliams said they should look around to other counties and school boards to obtain a set of plans that have already been drawn up instead of spending a half of a million dollars for the drawings. He said this was a job that was being handed off to a friend of a friend. Council Member Parris said she wasn't comfortable with this. Council Member Hill said she should be comfortable as they have been following this process for years. Roll call: Vice Mayor Mauti - aye Council Member Hill - aye Council Member Parris - nay Mayor Dodd -aye Council Member Gilliams -nay Motion carried. 3-2 20.085 B. ,y�Drove Picayback Purchase of Florida State Contract #21100000-15-1. Qariculture and Lawn Eauioment to Replace an Athletic Field Groomer in the Amount of $19.006.59 and Authorize the Citv Manager to Execute the Aoorooriate Documents (Transmittal. Quote. Intent. Price List. Contract) The City Manager stated the groomer is 15 years old and is need of replacement. There was no public input. MOTION by Council Member Hill and SECOND by Mayor Dodd to approve of Item 161b. Roll call: Council Member Hill - aye Council Member Parris - aye Mayor Dodd - aye Vice Mayor Mauli - aye Council Member Gilliams - nay Motion carried. 4-1 20.086 C. AD rove Pipayback Aareement with M.T. Causelv. LLC — a SAFEbuilt Comoenv for As Needed Buildina Insoection and Plan Review Services - Authorize the City Manaaer to Execute the Aoorooriate Documents (Transmittal. Pr000sed Aareement. Intent. Astatula Minutes Excemt) MOTION by Council Member Hill and SECOND by Mayor Dodd to approve Item 16c. The City Manager stated the contractor maintains liability insurance to provide services all over the state for commercial buildings. June 24, 2020 Board of Adjustment, CRA, and Regular City Council Meeting Page 14 Roll call: Council Member Hill - aye Council Member Parris - aye Mayor Dodd - aye Vice Mayor Mauli - aye Council Member Gilliams -nay Motion carried. 4-1 The time was 10:00 p.m. and through a unanimous vote Council carried the remaining items to the next normal City Council meeting, July 8, 2020 and Mayor Dodd adjourned the meeting. 20.077 D. Discussion Regarding the Approved and Codified Recycling Ordinance 0-19-07 for the Industrial Zoning District — Per Council Member Parris (Transmittal) 17. CITY ATTORNEY MATTERS 20.077 A. Warrior Salvage Investigative Packet (Transmittal) 18. CITY MANAGER MATTERS 19. CITY CLERK MATTERS 20, CITY COUNCIL MATTERS A. Council Member Gilliams B. Council Member Hill C. Council Member Parris 20.010 1. Budget Adjustment for Canal Vegetation Removal D. Vice Mayor Mauti E. Mayor Dodd 21. ADJOURN (All meetings shall adjourn at 9:30 p.m. unless extended for up to one had hour by a majority vote Of City Council) Approved at the August 26, 2020 Regular City Council Meeting. Mayor Ed Dodd ATTEST. anede Williams, MMC — City Clerk June 24, 2020 Board of Adjustment, CRA, and Regular City Council Meeting Page 15 vServing Florida GROUPMAM ij LWI i g MBSSWCAT CONSTRUCTION Since 1991 HOME OF PELICAN ISLAND n a c y r e c T s i N c Where We are Today 0 Selected #1 after presentations to the City Council Reviewed City's program & performed a budget proforma on the program Met with project stakeholders to align program with city's available funding Performed site surveys and geotechnical (soils) testing Coordinated utilities with City and County including offsite • Prepared preliminary civil permitting documents • Developed preliminary design concept with stakeholders • Prepared detail budget based on concept plan 5 LX ESTlk VA � / Serving Florida MA A F&II GROUP 6 wBS4/V Since 1911 CONSTRUCTION HOME OF PELICAN ISLAND A R C H I T E C T s I N C What is Next • Advance design development documents with City's stakeholders • Complete civil design and submit site permitting (water management, zoning, utilities, etc.) • Meet with and achieve stakeholder approval • Prepare design development and best value analysis • Design document approval by City • Prepare GMP and permit documents • Submit for and coordinate required permits • Solicit competitive bids from local and regional subcontractors • Prepare comprehensive guaranteed maximum price (GMP) SE &'I frW n� Serving Florida �► GROUP Since 1911 CONSTRUCTION HOME OF PELICAN ISLAND n e c H i r e c r s i N c Whats Included Schematic Design Ph-ana - $865830 (+/- 1.2% of budget) • Site surveys & soils testing • Project stakeholder meetings • Facility programming • Architectural design • Structural design (preliminary framing) • HVAC, electrical, plumbing, fire protection (narrative) • Civil engineering, utility coordination • Cost estimating • Project management .117) LX SEAT-V HOME OF PELICAN ISLAND BS4/V -1 X--L Serving Florida Since 1911 A R C H I T E C T 5 I N C Whats Included • Design Development Phase 1.4% of budget) • Project Stakeholder workshops • Civil Permitting • Code compliance review • Enhanced architectural design $101,700 (+/- • Structural Design • HVAC, Electrical, Plumbing, & Fire Protection • Constructability Reviews • Best Value and Life Cycle Cost Analysis • Cost Estimating • Project management On Of SEAT-V ►- HOME OF PELICAN ISLAND BS4/V -1 X--L Serving Florida Since 1911 A R C H I T E C T 5 I N C What's Included • GMP Phase 1 $1715220 (+/- 2.4% of budget) • Project stakeholder reviews • Architectural contract drawings • Structural contract drawings • HVAC, electrical, plumbing, & fire protection contract drawings • 32 Division, book form specifications • Submit for and coordinate permitting process • Develop subcontractor bid packages with detailed scopes • Solicit and evaluate subcontractor bids • Develop comprehensive guaranteed maximum price proposals • Projemanagement an Of SEAT-V HOME OF PELICAN ISLAND BS4/V -1 X--L Serving Florida Since 1911 A R C H I T E C T 5 I N C