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Home My WebLink About08-03-2020 BAC Agendaarya HOME OF PELICAN ISLAND SEBASTIAN BUDGET REVIEW ADVISORY COMMITTEE AGENDA 6:00 P.M. MONDAY - AUGUST 3, 2020 CITY HALL 1225 MAIN STREET THE MEETING WILL BE CONDUCTED IN THE CITY COUNCIL CHAMBERS, WITH ENCOURAGEMENT TO WEAR MASK AND TO TAKE DUE CARE TO MAINTAIN SOCIAL DISTANCING. IT WILL BE BROADCAST LIVE AS USUAL. THE PUBLIC CAN ACCESS THE MEETING VIRTUALLY VIA ZOOM BY FOLLOWING THE DIRECTIONS SHOWN AT THE BOTTOM OF THIS AGENDA. HOWEVER. THE PUBLIC IS ADVISED TO CHECK THE CITY WEBSITE FOR UP-TO-DATE INFORMATION ON ANY CHANGES TO THE MANNER IN WHICH THE MEETING WILL BE HELD AND THE LOCATION. • Call to Order • Pledge of Allegiance • Roll Call • Approval of Minutes: a. Meeting of July 20, 2020 • Presentation and Approval of Third Quarter Financial Report by Ken Killgore, Administrative Services Director/CFO. • Report on FY2021 Budget Process by Ken Killgore, Administrative Services Director/CFO. a. Proposed Millage of 3.1514 Approved by City Council b. Updates on Revenues and Labor Negotiations C. Presentation to City Council August 26, 2020, 1st Public Hearing on September 14, 2020 d. Consider Need for Committee Meeting on August 31st e. Comments by Committee Members • General Discussion by Committee Members • Comments by Staff • Public Comments • Adjourn Agenda Attachments: • Minutes for Meeting of July 20, 2020 • Third Quarter Financial Report • Draft Budget and Capital Improvement Plan - Available at the following link: htto://oublic.citvofsebastian.orq/PDFs/2021 Budoet/20200624 DraftBudoetBOOk.c, ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F. S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY"S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Please click the link below to join the webinar: hftps://us02web.zoom.us/j/84151414731 Or iPhone one -tap: US:+13017158592„84151414731# or+13126266799„84151414731# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 301 715 8592 or +1 312 626 6799 or +1 929 436 2866 or +1 253 215 8782 or +1 346 248 7799 or +1 669 900 6833 Webinar ID: 841 5141 4731 International numbers available: iDs://usO2web.zoom.us/u/kbXiaXQaR CITIZENS BUDGET REVIEW ADVISORY COMMITTEE MINUTES OF REGULAR MEETING JULY 20, 2020 I. Chairman Napier called the Citizens Budget Review Advisory Committee meeting to order at 6:00 p.m. II. Pledge of Alleciance was recited by all. III. Roll Call Present Mr. Lewin Mr. Hall Mr. Napier Ms. Cerda Mr. Hoffman Mr. Herlihy (via Zoom) Absent Mr. Keerthi Weragoda (a) Also Present Paul Carlisle, City Manager Ken Killgore, Administrative Services Director/CFO Cindthia Watson, Human Resources Manager (via Zoom) Janet Graham, Technical Writer (via Zoom) IV. Aaaroval of Minutes A. Meeting of June 29, 2020 Mr. Napier asked if all Committee members had reviewed the Minutes of June 29, 2020. All indicated they had. He called for a motion. A motion to accept the Minutes as presented was made by Mr. Hoffman, seconded by Mr. Hall, and approved unanimously via voice vote. B. Presentation of Draft Budget by Ken Killgore, Administrative Services Director/CFO and Committee Discussion of the Draft Budget and Capital Improvement Plan Mr. Killgore gave a PowerPoint presentation (SEE ATTACHED), which he stated was basically the same as the slides that he presented at the last meeting. He briefly reviewed the slides from the previous meeting and then discussed in more detail the slides that he had added for this meeting. CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 2 MEETING MINUTES OF JULY 20, 2020 Mr. Killgore stated the purpose of this meeting is to establish a proposed budget recommendation to City Council, who will be meeting on the 22nd of this month. Part of their agenda is to establish the proposed millage that goes on the trim notices. This Committee will vote this evening on the proposed millage. The proposed budget has been reduced by $302,000.00 over this year's budget. Personnel costs are down $11,000.00, mostly due to the reduction of insurance premiums by 3%. No allocation is included for any pay increases. There is no increase in full-time employees, and actually two part-time positions were reduced. He reviewed that 80% of the General Fund revenues come from property taxes, franchise fees, utility taxes, and those revenues that are received from the State. The biggest concern for this coming year is the State revenues, and hopefully the year after next there will be no severe reductions in property tax revenues. Regarding the Certified Taxable Values, Mr. Killgore reviewed that the rollback millage would be 2.8091. It was not thought that the budget would be balanced at the 2.8091 rate. The same millage as this year, which is 2.9399 was used. Certified Taxable Values did increase 7.18% in total from last year. A big part of that was the reassessments at 4.74%. Keeping the millage from the previous year (2019 tax role), that millage was 3.1514. So rather than sticking to the 2.9399, which is the current year millage, if staff went back to the year before that, it would be the 3.1514. That would generate an additional $300,917.00 over and above what has been budgeted in the current draft. He reviewed the charts which he has added. Summarizing, Mr. Killgore said there are several items that are still unsettled. There have been no discussions regarding the labor agreements. It is unknown as to what sort of legal settlements there may be that will have to be addressed. He is concerned that there may be some shortfalls in revenues. That is one of the reasons that strong reserves are kept. Mr. Carlisle commented that the State will not set revenue shares until August. So when the trim notices are looked at, it will not be known what the State revenue share projections are going to be for the next year. Mr. Killgore stated there is still a lot of uncertainty due to the coronavirus situation. Mr. Killgore reviewed the options on the millage that some might want to consider, which would be levying the rollback millage of 2.8091. That would be advertised on the trim notices as no increase in tax, but it would be necessary to go to the current draft and cut out another $186,000.00 of expenses. No pay increases and reduction in the level of service would still hold true. The only other option is to balance the budget using the reserves. With a similar scenario of levying the same millage of 2.9399, there are no pay increases. Levying the 3.1514 millage would be advertised on the tax notice with a 12.2% increase in taxes. That would add another $300,917.00 to the amount that has been budgeted for revenues at this point and give some room for labor negotiations and some cushioning for legal fee settlements. The budget is balanced at the 2.9399. The reserves are at $5 million. His recommendation is not to look towards the reserves for balancing A?4 CITIZENS BUDGET REVIEW ADVISORY COMMITTEE ** PAGE 3 MEETING MINUTES OF JULY 20, 2020 the budget. That is what has been done over the years --always staying away from using those reserves for unexpected events as a safety net. His recommendation is to set the proposed millage at the 3.1514 rate, which is the rate that was used in 2019. After further budget discussions, City Council will be presented with more details in the budget in August during a regular City Council meeting to prepare them for the two public hearings in September. He stated the 3.1514 is what his staff suggests, and the next agenda item will be when these members actually vote as a committee to decide whether to go with the 3.1514 or the same rate as this year, which is 2.9399, or possibly at the rollback at 2.8091, or somewhere in between those rates. He then called for questions or comments from the Committee members. Mr. Lewin inquired if the budget now is predicated on the 2.9399. Mr. Killgore stated it is. Mr. Lewin asked, if it is predicated on the 2.9399, is Mr. Killgore suggesting the budget be redone using the higher millage. Mr. Killgore stated, if City Council is agreeable to going higher, then yes, there would be room to either set funds aside for the unexpected and proceed with negotiations with something to bargain with. Mr. Lewin asked if Mr. Killgore is suggesting beginning with the 2.9399 rate and negotiating somewhere in between that and the lower rate. Mr. Killgore stated there will be negotiations between now and setting the final millage. There would be another month or so of data on revenues to get more comfortable with those, and the budget would be further adjusted between now and then to allow for either increasing the millage rate or to show modification using reserves, or further cuts to the operating expenditures. Mr. Carlisle commented that whatever number is set in the trim notices is the cap for where the budget could be set. The cap can be reduced as the budget process is gone through, but it cannot be increased once that millage rate is set. Mr. Herlihy stated that Council is going to vote at their next meeting to accept $924,000.00 under the CARES Act from the County. He asked where that money will appear in the budget. Mr. Killgore stated that actually would not be a part of the annual budget process. The budget would be established for the amount that is provided, but those funds under the COVID-19 legislation cannot be used for making up for shortfalls in revenues. It would have to be spent on things that were COVID-related expenditures. Also on the agenda is a program to offer grants using those monies. Mr. Carlisle stated this is only phase one of the program. All the funds in the first phase have to be spent by September. So none of that money can be used in next year's budget. The second phase of what is received from the State has to be spent by December 30. None of that money carries over into 20-21. Mr. Herlihy commented that the reason Mr. Killgore recommends the millage be approved at 3.1514 and the budget is at 2.9399 is to give City Council the room to move up when they get to the public hearings in September. If the 3.1514 is not used and just the 2.9399, if it is necessary to go up after the fact, the City has to do a mass mailing to every CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 4 MEETING MINUTES OF JULY 20, 2020 household in Sebastian, which could be very costly. That gives City Council the flexibility between now and September if they have to go up. Mr. Hoffman asked how the meeting between staff and the Property Appraiser went. Mr. Carlisle stated he has not gotten a meeting with the Property Appraiser yet. Mr. Hoffman asked concerning personnel that last year was the first year that school resource officers were included. Mr. Carlisle stated there is one officer in each school in the City as well as the charter school. Mr. Hoffman asked what happens if there is a closure and the schools are not in session. He asked if those people have to be reinstituted as full-time employees. Mr. Carlisle stated he just got a contract back from the School District. The agreement is that they will have to pay 50% for each resource officer. Mr. Hoffman asked if that will be changed. Mr. Carlisle stated he does not anticipate it changing. Mr. Hall inquired about the deletions of the part-time employees. He inquired if that is something staff feels is not needed or is that being done just to decrease the budget. Mr. Killgore stated that the part-time maintenance worker position is being given up, and that individual moved to a full time slot that was open. Mr. Napier stated he is pleased with the budget, as this has been a difficult year. V. Discussion of Proposed Millaqe and Vote on the Committee's Recommendation to Citv Council for Setting the Proposed Millage Mr. Napier stated there are three options: the rollback at 2.8091, the current year rate of 2.9399, and last year's millage at 3.1514. Mr. Hall suggests the 3.1514 millage be used, giving staff the ability to negotiate with the unions and also to add some flexibility for any contingencies that might come along with the uncertain times that are being experienced this year. Ms. Cerda agrees with the recommendations of staff. Mr. Lewin agrees with the recommendation of 3.1514. Mr. Herlihy agrees with the 3.1514 rate. Mr. Napier prefers the rollback, but he understands the conditions that are present this year. He agrees with the 3.1514 rate. A motion that the Committee approve the recommendation from City staff that the 3.1514 be used was made by Mr. Hoffman, seconded by Ms. Cerda, and approved unanimously via voice vote. CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 5 MEETING MINUTES OF JULY 20, 2020 VI. Acree on Next Meetina Date to be Monday. Auaust 3. 2020. All Committee members were in agreement to have the next meeting on August 3, 2020. VII. General Discussion by Members -- None Vill. Comments bw Staff Mr. Carlisle thanked the Committee for their support. Mr. Killgore expressed the same sentiment. IX. Public Comment -- None X. Adiourn There being no further business, Chairman Napier adjourned the meeting at 6:40 p.m. LIM Chairman Larry Napier j9 Date: ana SEBASTIA HOMEOFPELICANISLMD CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: August 26, 2020 AGENDA ITEM TITLE: Resolution Accepting the 3rd Quarter Financial Report and Recognizing Necessary Amendments and Adjustments to the FY 2019-2020 Annual Budget. RECOMMENDATION: Move to approve Resolution R-20-13. BACKGROUND: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report and accomplishments are also included. Formal approval by the City Council was already given for an adjustment using the General Fund R&R Account to replace a field groomer machine. There are no further adjustments during the quarter requiring City Council approval. In accordance with the authority given by the Annual Budget Resolution, the City Manager has approved other budget transfers between accounts within Departments and made adjustments necessary to "implement programs, projects and expenditures authorized by the City Council". Thus, the City Manager's adjustments included budget changes to reflect a reimbursement for paving work resulting from damages caused by a contractor, budget a donation from the Art Club for new carpeting, adjust accounts to cover the 2"d quarter incentive payments, adjustment to Recreation Impact Fee projects and to consolidate several project budgets into one allocation for the Riverview sidewalk project. All of the above described adjustments are listed in Exhibit "A" that is an attachment to the Resolution. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Total Cost: As per Exhibit "A" of Resolution Amount Budgeted in Current FY: N/A Amount of Appropriation Required: As per Exhibit "A" of Resolution Fund to Be Utilized for Appropriation: N/A Administrative Services Department Review: ATTACHMENTS: Resolution No. R-20-13 and Exhibit "A" Quarterly Financial Report for the Quarter Ended June 30, 2020 City Manager Authorization: Date: RESOLUTION NO. R-20-13 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA APPROVING AN AMENDMENTS AND RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the nine (9) months that ended on June 30, 2020 indicated that a budget adjustment required formal approval by the City Council and that previously approved amendments and adjustments by the City Manager should be recognized; and WHEREAS, the City Council and City Manager have previously approved any other necessary amendments and adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2019 and ending September 30, 2020 has been amended and adjusted as necessary within the quarter ending June 30, 2020; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A"; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 4. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember vote was as follows: Mayor Ed Dodd Vice Mayor Charles M. Mauti Councilmember Damien H. Gilliams Councilmember Jim Hill Councilmember Pamela Parris and, upon being put to a vote, the The Mayor thereupon declared this Resolution duly passed and adopted this 26 h day of August 2020. CITY OF SEBASTIAN, FLORIDA By: Mayor Ed Dodd ATTEST: Approved as to form and content for reliance by the City of Sebastian only: Jeanette Williams, MMC Manny Anon City Clerk City Attorney EXHIBIT "A" OF RESOLUTION R-20-13 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED JUNE 309 2020 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Appropriation from R&R Account ($93,378) ($19,007) $112,385 6/24/20 Approved use of R&R Account to Vehicles and Equipment $110,080 $19,007 $129,087 replace an athletic field groomer. i ------------------------------------------------------------------------------------------------------------------------------------------ ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment No adjustments requiring approval during this quarter. ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Claims $9,964 $19,000 $28,964 To account for costs to repair damaged iInsurance Proceeds ($35,000) ($18,653) ($53,653) pavement and record reimbursement from R&M Operating Equipment ----------- - --------------------------------- $15,000 --------------- ($347) --------- $14,653 -------------------- the contractor. Contributions and Donations ($9,719- ($500) ($10,219) -------------------- ------------- To record donation from the Art Club to help R&M Buildings - ---- - -------------------------------------- $79,000 ----------------- $500 --------- $79,500 -- -- --- cover the costs of new carpeting. - - -------------------------------------_. Various Regular Salaries Accounts $6,774,650 $3,550 $6,778,200 Adjustment between accounts to cover the Group Insurance $1,293,819 ($2,250) $1,291,569 2° Quarter one time incentive awards. Additional Compensation $1,300 ($1,300) 0 BSSC Baseball Dugouts Project $40,000 $40,000 $80,000 BSSC Field Fencing $18,000 $75,000 $93,000 Adjustment between accounts in the Recreation Impact Fee Fund, moving 2021 Playground Improvements $30,000 ($30,000) 0 portion of projects to 2020 and shifting Appropriation from Recreation Impact ($439,770) ($85,000) (524,770) Playground Improvements to 2021. Fee Reserves -------- --------------------------------------- -_------- -------------- --------------------- ------------------------------------------- Riverview Park Sidewalks 0 $78,623 $78,623 Consolidating accounts in the CRA Fund Riverfront CRA Fund Projects $322,944 ($32,042) $290,902 and Local Option Gas Tax Fund into the Local Option Gas Tax Fund Project $100,000 ($46,581) $53,419 Riverview Sidewalks project. CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT THIRD QUARTER ENDING JUNE 30, 2020 SUMMARY THE THIRD QUARTER FOR GENERAL FUND ENDED WITH 72% OF TOTAL BUDGETED REVENUES BEING RECEIVED. DEPARTMENTS SPENT 52% OF THE BUDGETED AMOUNTS. WE ARE SEEING THE EFFECTS OF THE COVID-19 REDUCTIONS. ACCORDINGLY, PROJECTED NET UNASSIGNED RESERVES ARE EXPECTED TO BE LESS THAN ORIGINALLY PROJECTED AND BELOW THE $5,000,000 MINIMUM WE INTEND TO MAINTAIN FOR DECLARED NATURAL DISASTERS. THIS IS ALSO JUST BELOW THE AMOUNT PROJECTED WHEN THE 2020 BUDGET PROJECTIONS WERE MADE. GENERAL FUND SUMMARY Budget YTD % Beginning Balance $ - $ 6,199,061 Ad Valorem Taxes 3,951,497 3,846,985 97.4% Franchise Fees 1,401,716 831,233 59.3% Utility Taxes 3,017,973 1,842,626 61.1% Hurricane Recoveries 143,666 48,809 34.0% Intergovernmental 2,962,206 1,787,634 60.3% Charges for Service 698,866 445,518 63.7% Licenses and Other 687,717 487,081 70.8% Transfers In 25,000 18,750 75.0% Total Revenues $ 12,888,641 ; 9,308,636 72.2% From Fund Balance 273,096 (273,096) -100.0% Total Sources $ 13,161,737 a 9,035,540 68.7% � City Council 63,080 35,663 56.5% City Manager 276,527 198,731 71.9% City Clerk 229,861 175,374 76.3% City Attorney 181,738 138,349 76.1% Admin Services 696,417 522,703 75.1% MIS Division 539,572 406,570 75.4% Police Department 6,419,875 4,810,633 74.9% Roads and Drainage 991,900 730,417 73.6% Public Facilities 968,718 701,918 72.5% Leisure Services 1,213,427 812,205 66.9% Community Dev. 590,024 397,876 67.4% Non -Departmental 990,598 805,502 81.3% Total Uses $ 13,161,737 $ 9,735,941 74.0% Ending Unappropriated Fund Balance $ 5,498,660 $143,666 ON HURRICANE MATTHEW REMAINS UNPAID. WE HAVE RECEIVED FULL REIMBURSEMENTS ON BOTH HURRICANES IRMA AND DORIAN. $2,250 $2,000 $1,750 $1,500 $1,250 $1,000 J $750 $500 $250 s- Irfl Hurricane Reimbursements $143,666 More Due Matthew Irma 0 Eligible $1,581,745 $547,325 M Received $1,438,079 $547,325 Dorian I Totals $34,104 $2,163,174 $34,104 i $2,019,508 ENDING RESERVES CURRENTLY TOTAL $5,498,660. AFTER DEDUCTING $810,621 FOR LOANS TO GOLF COURSE AND AIRPORT, INVENTORIES, PREPAYMENTS & RESTRICTED LAW ENFORCEMENT FUNDS, PROJECTED UNASSIGNED RESERVES ARE PROJECTED TO DECLINE TO $4,792,631. �. GENERAL FUND BALANCE FORECAST Fund Balance R&R Account Beginning Reserves 10/01/19 $ 5,924,061 5 275,000 Year to Date Revenue 9,308,636 Fund Balance/R&R Changes to Date: Unfinished 2019 Projects (85,264) Failed MIS Equipment (912) Replace Lightning Protection (12,000) Replace Splash Pad Pump (10,505) Replace Parks Mower (36,580) Hire Annexation Attorney (34,412) Hired Full-time CityAttomey (41,035) Complete Sign Compliance (1,530) Replace Security Trailer A/C (4,691) Replace MIS A/C (27,160) Replace Grooming Machine (19,007) Year to Date Uses $ (160,711) $ {112,385) Other Expenditures (9,735,941) Current Reserves $ 5,336,045 $ 162,615 Expected Changes to Year End: Additional Revenues 2,994,146 - Additional Expenditures (2,889,554) - Ending Reserves $ 5,440,637 $ 162,515 Adjust R&R to $275,000 (112,385) 112,385 Adjusted Reserves c 5,328,252 $ 275,000 Assigned Funds (810,621) - Net Unassigned Reserves 5 4,517,631 $ 275,000 Total Unassigned Reserves $ 4,792,631 Projected in 2020 Budget $ 5,046,649 General Fund Revenue 4,000 ❑Adjusted Budge: ❑Yearto Dace 3,500 c 3,000 m 2,500 O 2,000 FL 1 l,500 Soo _ ► __ t'�a5 j° V°t1V t5 00 bi 5�'y`^ tdatd� ft \se ".t-aae�P M$ �� tdf 0�4"111*11 60 .ta` General Fund Expenditures IllAdlusted Budget Marto Date 6,000 5,000 a 4,000 3,000 3 2,000 ~ 1,000 �o`aA0O SaS RAH e to ve oe Q,, '0 ad" "d,A CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT THIRD QUARTER ENDING JUNE 30, 2020 SUMMARY STORMWATER FEES ARE ALMOST FULLY COLLECTED AND GOLF COURSE BALANCES ARE AFFECTED BY LOANS FROM OPERATING EXPENDITURES LOOK WELL WITHIN BUDGETED THE GENERAL FUND AND BUILDING FUND THAT WERE AMOUNTS. NET AVAILABLE FUNDS ARE ANTICIPATED TO BE COMMITTED FOR IRRIGATION/CLUBHOUSE WORK. ENDING ABOVE AMOUNTS PROJECTED WHEN THE 2020 BUDGET RESOURCES ARE NOT QUITE AS GOOD AS PROJECTED PROJECTIONS WERE MADE, DUE TO DELAYS ON PROJECTS. WHEN THE 2020 BUDGET PROJECTIONS WERE MADE. STORMWATER FUND SUMMARY GOLF FUND SUMMARY Budget YTD % Budget YTD % Beginning Fund Balance $ 799,532 $ 889,713 Beginning Resources $ . $ (672,196) Stormwater Fees 1,940,000 1,912,151 98,6% Charges for Service 1,371,368 1,117,860 81.5% Rent 30,000 22,501 75.0% Sale of Fixed Assets 37,800 38,250 n/a Miscellaneous 9,460 8,292 87.7% Interest 36,083 17,630 48.9% Total Revenues 1,410,828 1,148,653 81.4% Total Revenues $ 2,013,883 $ 1,968,031 97.7% Pro Shop Sales 100,000 85,012 85,0% Total Sources $ 2,813,415 $ 2,857,744 101.6% Pro Shop Purchases (70,000) (65,257) 93.2% Sales vs. Cost of Sales 30,000 19,755 65.9% Operating Expenditures 1,550,647 848,090 54.7% Total sources $ 1,440,828 $ 1,168,408 81.1% Capital Outlay 182,800 - 0.0% Operating Expenses $ 1,346,070 $ 1,013,365 75.3% Transfer to Capital Projects 275,000 20,860 7.6% Cart Loan Payments 56,391 51,691 91.7% Total Uses $ 2,008,447 $ 868,950 43.3% Total Operating Expense 1,402,461 1,065,056 75.9% Ending Fund Balance $ 804,968 $ 1,988,794 General Fund Payment n/a Expected Change to Year End: Building Fund Payment 38,367 28,776 75.0% Additional Revenues 144,970 Total Uses $ 1,440,828 $ 1,093,832 75,9% Additional Expenditures (455,732) Total Ending Resources S $ (597,620) Additional Capital Outlay (182,800) Expected Change to Year End: Additional Sources 267,970 Transfers to Capital Projects 1254,140. Additional Uses (342,546) 9/30/20 Net Available Funds $ 1,N1,092 9130120 Ending Resources S (672,196) Projected in 2020 Budget $ 804,968 Projected in 2020 Budget $ (625,944) REVENUES AND EXPENSES FOR THE AIRPORT DO NOT BUILDING FUND ENDING RESOURCES REMAIN AT GOOD INCLUDE GRANT RECEIPTS AND EXPENSES HANDLED IN THE LEVELS, EVEN WITH THE LOANS TO THE GOLF FUND. THEY AIRPORT CONSTRUCTION FUND. PROJECTED TOTAL ENDING ARE WELL ABOVE AMOUNTS PROJECTED WHEN THE 2020 RESOURCES ARE LESS THAN PROJECTED WHEN 2020 BUDGET PROJECTIONS WERE MADE. BUDGET PROJECTIONS WERE MADE. BUILDING FUND SUMMARY AIRPORT FUND SUMMARY Budget YTD % Budget YTD °k Beginning Resources $ - $ 573,806 Beginning Resources $ $ (143,566) Rents 483,973 360,433 74.5% Licenses and Permits 770,500 640,482 83.1% Investment Income - 2,827 n1a Charges for Service 12,200 12,199 100,0% Miscellaneous 85,710 66,126 77.2% Fines and Forfeits 6,500 4,048 62.3% Total Revenues 569,683 429,386 75.4% Miscellaneous 13,770 8,400 61.0% Transfer from General Fund 4,691 4,691 100.0% Golf Fund Loan Payments 38,367 28,776 75.0% Total Sources $ 574,374 $ 290,511 Total Sources 841,337 693,905 82.5% Operating Expenses 343,135 260,302 75.9% Operating Expenses 812,343 552,074 68.0% 1 General Fund Advance 25,000 18,750 75.0% Capital Outlay 22,573 0.0% DST Fund Loans 30,500 - 0.0% Capital Outlay 52,421 10,516 20.1% Contingency 6,421 n/a Contingency 123,318 - 0.0% Total Uses $ 841,337 $ 552,074 65.6% Total Uses $ 574,374 $ 289,568 50.4% Total Ending Resources $ 715,637 Total Ending Resources $ (3,748) Expected Change to Year End: Expected Change to Year End: Additional Revenues 232,062 Additional Revenues 125,423 Additional Uses (205,558) Addditional Uses (159,721) 9/30119 Ending Resources $ (38,046) 9130120 Ending Resources $ 742,141 Projected in 2020 Budget $ 5,626 Projected in 2020 Budget $ 518,466 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/20 2016/2017 2017/2018 2018/2019 2019/2020 2019/2020 2019/2020 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget GENERALFUND TAXES -6,247,654.62 -6,443,086.70 -6,414,431.78 -6,520,843.74 -8,371,186.00 77.90% LICENSES & PERMITS -124,481.87 -148,557.23 -129,646.66 -127,799.85 -162,200.00 78.79% INTERGVT'L REVENUE -1,731,592.45 -3,290,626.32 -2,461,725.97 -1,836,443.48 -3,105,872.00 59.13% CHARGES FOR SERVICE -231,325.27 -303,708.80 -444,951.03 -445,517.76 -698,866.00 63.75% FINES AND FORFEITS -40,082.53 -33,063.77 -45,155.16 -44,094.67 -39,800.00 110.79% MISC. REVENUE -205,116.52 -253,287.11 -317,441.11 -318,255.61 -485,717.00 65.52% TRANSFERS IN -494,999.91 -543,749.94 -29,999.97 -18,749.97 -25,000.00 75.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -273,096.00 0.00% GENERAL FUND REVENUE -9,075,253.17 -11,016,079.87 -9,843,351.68 -9,311,705.08 -13,161,737.00 70.75% CITY COUNCIL 36,222.30 37,146.78 35,275.53 35,663.34 63,080.00 56.54% CITY MANAGER 195,881.30 351,925.97 217,785.09 198,730.64 276,527.00 71.87% CITY CLERK 137,714.27 162,181.66 154,638.56 175,374.46 229,961.00 76.30% LEGAL 56,559.23 75,298.77 81,062.20 138,349.21 181,738.00 76.13% ADMINISTRATIVE SERVICES 414,998.25 483,082.19 507,182.85 522,703.04 696,417.00 75.06% M.I.S. DIVISION 124,416.50 290,236.70 348,210.72 406,569.90 539,572.00 75.35% AUDIO VISUAL 78,204.03 0.00 0.00 0.00 0.00 0.00% POLICE ADMINISTRATION 631,102.59 683,916.92 655,353.84 845,157.88 1,095,279.00 77.16% POLICE PATROL 1,979,766.22 2,269,535.03 2,657,802.75 2,571,733.43 3,430,304.00 74.97% CODE ENFORCEMENT DIVISION 123,238.85 131,501.55 135,246.63 137,633.85 191,648.00 71.82% POLICE INVESTIGATIONS 523,686.37 591,453.81 617,566.22 810,730.04 1,048,951.00 77.29% POLICE COMMUNICATIONS 443,876.44 447,006.72 447,334.90 445,377.30 653,693.00 68.13% ENGINEERING 427,361.56 0.00 0.00 0.00 0.00 0.00% ROADS AND DRAINAGE 336,319.62 627,652.30 679,794.88 730,416.57 991,900.00 73.64% STORMWATER UTILITY DIVISION 507,741.01 791,738.67 0.00 0.00 0.00 0.00% CENTRAL GARAGE 154,203.48 160,714.22 176,708.99 147,759.12 212,349.00 69.58% FACILITIES MAINTENANCE 323,337.53 302,592.86 273,340.82 418,870.53 576,693.00 72.63% LEISURE SERVICES 688,675.89 651,203.41 875,285.56 812,204.76 1,213,427.00 66.93% CEMETERY 121,174.69 140,255.83 134,031.65 135,288.61 179,676.00 75.30% COMMUNITY DEVELOPMENT 137,293.84 275,703.41 257,128.01 397,876.39 590,024.00 67.43% NON -DEPARTMENTAL 1,248,363.97 872,708.89 864,791.20 805,502.30 990,598.00 81.31% GENERAL FUND EXPENDITURES 8,690,137.94 9,345,855.69 9,118,540.40 9,735,941.37 13,161,737.00 73.97% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/20 2016/2017 2017/2028 2028/2019 2019/2020 2019/2020 2029/2020 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget LOCAL OPTION GAS TAX TAXES -437,541.84 -468,071.00 -463,994.87 -454,512.16 -736,320.00 61.73% INTERGVT'L REVENUE -12,532.00 -12,908.00 0.00 -13,693.92 -13,694.00 100.00% MISC. REVENUE -602.17 -4,120.77 -6,388.71 -1,894.98 -5,347.00 35.44% TRANSFERS IN -200,000.00 0.00 0.00 0.00 0.00 0.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -442,314.00 0.00% LOGT FUND REVENUE -650,676.01 -485,099.77 -470,383.58 -470,101.06 -1,197,675.00 39.25% OPERATING EXPENSES 22,716.63 13,834.70 29,384.24 5,400.00 5,400.00 100.00% CAPITAL OUTLAY 12,010.50 27,570.45 0.00 105,554.31 106,000.00 99.58% DEBT SERVICE 242,635.30 242,444.90 239,186.60 238,886.27 243,802.00 97.98% TRANSFERS OUT 597,098.25 74,456.36 424,060.55 606,893.40 653,474.00 92.87% TO FUND BALANCES 0.00 0.00 0.00 0.00 188,999.00 0.00% LOGT EXPENDITURES 851,744.05 358,306.41 692,631.39 956,733.98 1,197,675.00 79.88% DISCRETIONARY SALES TAX TAXES -2,154,327.21 -2,305,098.74 -2,379,465.56 -2,295,077.85 -3,659,032.00 62.72% MISC. REVENUE -11,922.38 -23,354.22 -68,482.78 -42,844.90 -73,272.00 58.47% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -4,910,725.00 0.00% DST FUND REVENUE -2,166,249.59 -2,328,452.96 -2,447,948.34 -2,337,922.75 -8,643,029.00 27.05% OPERATING EXPENSES 0.00 0.00 1,500.00 4,830.00 21,275.00 22.70% TRANSFERS OUT 2,301,839.71 1,904,517.84 1,193,106.26 1,237,760.81 8,621,754.00 14.36% DST FUND EXPENDITURES 2,301,839.71 1,904,517.84 1,194,606.26 1,242,590.81 8,643,029.00 14.38% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -30,905.70 -34,943.41 -41,331.60 -31,747.83 -54,750.00 57.99% TRANSFERS IN -342,240.96 -366,531.86 -404,673.34 -403,239.68 -397,816.00 101.36% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -198,458.00 0.00% RRD REVENUE -373,146.66 -401,475.27 -446,004.94 -434,987.51 -651,024.00 66.82% OPERATING EXPENSES 62,002.55 141,469.51 292,627.74 219,810.68 335,982.00 65.42% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 113,000.00 0.00% GRANTS AND AIDS 0.00 34,676.03 0.00 15,000.00 70,000.00 21.43% TRANSFERS OUT 219,495.57 279,494.90 30,000.00 14,964.75 132,042.00 11.33% RRD EXPENDITURES 281,498.12 455,640.44 322,627.74 249,775.43 651,024.00 38.37% PARKING IN LIEU OF FUND MISC. REVENUE -21,839.60 -10,930.79 -1,057.12 -3,629.59 -1,342.00 270.46% PARKING IN LIEU OF REVENUE -21,839.60 -10,930.79 -1,057.12 -3,629.59 -1,342.00 270.46% CAPITAL OUTLAY 44,703.00 0.00 0.00 0.00 0.00 0.00% TRANSFERS OUT 13,792.00 0.00 0.00 0.00 0.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 1,342.00 0.00% PARKING IN LIEU OF EXPENDITURES 58,495.00 0.00 0.00 0.00 1,342.00 0.00% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/20 2016/2017 2017/2018 2018/2019 2019/2020 2019/2020 2019/2020 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget RECREATION IMPACT FEE FUND MISC. REVENUE -74,543.44 -116,126.68 -101,692.72 -102,660.95 -146,184.00 70.23% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -524,770.00 0.00% REC. IMPACT FEE REVENUE -74,543.44 -116,126.68 -101,692.72 -202,660.95 -670,954.00 15.30% OPERATING EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00% TRANSFERS OUT 35,621.84 440,096.10 212;663.94 330,180.72 670,954.00 49.21% REC. IMPACT FEE EXPENDITURES 35,621.84 440,096.10 212,663.94 330,180.72 670,954.00 49.21% STORMWATER UTILITY FUND MISC. REVENUE -987,521.11 -999,784.57 -1,958,411.29 -1,968,092.80 -2,013,883.00 97.73% TRANSFERS IN -100,000.00 0.00 0.00 0.00 0.00 0.00% STORMWATER REVENUE -1,087,521.11 -999,784.57 -1,958,411.29 -1,968,092.80 -2,013,883.00 97.73% PERSONAL SERVICES 0.00 0.00 661,094.89 496,418.82 735,344.00 67.51% OPERATING EXPENSES 10,248.15 139,990.31 387,319.09 351,671.78 815,303.00 43.13% CAPITAL OUTLAY 0.00 0.00 18,198.16 0.00 182,800.00 0.00% TRANSFERS OUT 942,747.32 524,999.97 14,168.50 20,859.72 275,000.00 7.59% TO FUND BALANCE 0.00 0.00 0.00 0.00 5,436.00 0.00% STORMWATER EXPENDITURES 952,995.47 664,990.28 1,080,780.64 868,950.32 2,013,883.00 43.15% LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS -26,061.00 -100.00 -150.00 -133.33 -1,000.00 13.33% MISC. REVENUE -405.64 -587.41 -2,310.50 -1,633.62 -250.00 653.45% FORFEITURES FUND REVENUES -26,466.64 -687.42 -2,460.50 -1,766.95 -1,250.00 141.36% OPERATING EXPENSES 2,475.61 5,007.03 2,566.04 5,062.00 0.00 0.00% CAPITAL OUTLAY 9,293.50 0.00 0.00 0.00 0.00 0.00% GRANTS AND AIDS 3,000.00 1,500.00 2,500.00 1,000.00 0.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 1,250.00 0.00% FORFEITURE FUND EXPENDITURES 14,769.11 6,507.03 5,066.04 6,062.00 1,250.00 484.96% DST DEBT SERVICE FUND MISC. REVENUE 236.28 0.00 0.00 0.00 0.00 0.00% TRANSFERS IN -264,695.22 0.00 0.00 0.00 0.00 0.00% DST DEBT SERVICE REVENUE -264,458.94 0.00 0.00 0.00% DEBT SERVICE 354,517.90 0.00 0.00 0.00 0.00 0.00% DST DEBT SERVICE EXPENDITURES 354,527.90 0.00 0.00 0.00 0.00 0.00% STORMWATER DEBT SERVICE FUND MISC. REVENUE -847.76 -2,971.97 -4,663.92 -2,079.16 -3,500.00 59.40% TRANSFERS IN -302,222.25 -302,843.97 -302,185.53 -301,016.25 -401,355.00 75.00% STORMWATER DEBT REVENUE -303,070.01 -305,815.94 -306,849.45 -303,095.42 -404,855.00 74.87% DEBT SERVICE 402,357.50 404,077.60 403,659.30 402,137.20 402,138.00 100.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 2.717.00 0.00% STORMWATER DEBT EXPENDITURES 402,357.50 404,077.60 403,659.30 402,137.20 404,855.00 99.33% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/20 2016/2017 2017/2018 2018/2019 2019/2020 2019/2020 2019/2020 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget GOLF COURSE FUND INTERGOVERNMENTAL REVENUE 0.00 -50,000.00 0.00 0.00 0.00 0.00% CHARGES FOR SERVICE -925,120.86 -1,002,571.94 -1,157,913.35 -1,203,086.17 -1,331,368.00 90.36% MISC. REVENUE -44,554.94 -67,488.66 -30,776.74 -30,578.47 -39,460.00 77.49% TRANSFERS IN -96,075.00 -11,320.00 0.00 0.00 0.00 0.00% GOLF COURSE FUND REVENUE -1,065,750.80 -1,131,380.60 -1,188,690.09 -1,233,664.64 -1,370,828.00 89.99% ADMINISTRATION 532,117.16 753,455.38 476,527.82 465,478.31 636,198.00 73.17% MAINTENANCE 464,286.76 424,469.51 426,640.39 436,737.23 579,948.00 75.31% GOLF COURSE CARTS 114,574.96 138,513.71 123,437.10 126,359.14 154,682.00 81.69% GOLF COURSE FUND EXPENSE 1,110,978.88 1,316,438.60 1,026,605.31 1,028,574.68 1,370,828.00 75.03% AIRPORT CHARGES FOR SERVICE -12,293.71 -12,963.03 -3,332.79 0.00 0.00 0.00% MISC. REVENUE -317,381.05 -376,978.83 -429,843.41 -429,385.92 -569,683.00 75.37% TRANSFERS IN -5,526.00 0.00 0.00 -4,691.00 -4,691.00 100.00% AIRPORT REVENUE -335,200.76 -389,941.86 -433,176.20 -434,076.92 -574,374.00 75.57% ADMINISTRATION 300,279.61 299,134.44 379,306.97 289,568.31 574,374.00 50.41% AIRPORT EXPENSE 300,279.61 299,134.44 379,306.97 289,568.31 574,374.00 50.41% BUILDING FUND LICENSES & PERMITS -534,545.90 -683,716.05 -623,986.52 -640,481.82 -770,500.00 83.13% CHARGES FOR SERVICE -9,061.34 -10,908.43 -10,384.94 -12,198.72 -12,200.00 99.99% FINES AND FORFEITS -3,721.00 -4,786.00 -5,933.50 -4,048.00 -6,500.00 62.28% MISC. REVENUE -8,053.99 -8,386.45 -12,664.42 -8,400.02 -13,770,00 61.00% TRANSFERS IN -23,293.97 -31,744.00 -28,775.97 -28,775.97 -38,367.00 75.00% BUILDING REVENUES -578,676.20 -739,540.93 -681,745.35 -693,904.53 -841,337.00 82.48% PERSONAL SERVICES 318,234.17 382,717.49 416,741.07 437,848.10 656,691.00 66.67% OPERATING EXPENSES 86,374.80 80,200.36 72,766.39 114,226.33 155,652.00 73.39% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 22,573.00 0.00% TRANSFERS OUT 119,187.02 0.00 0.00 0.00 0.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 6,421.00 0.00% BUILDING EXPENSE 523,795.99 462,917.85 489,507.46 552,074.43 841,337.00 65.62% CITY COUNCIL PERSONAL SERVICES OPERATING EXPENSES TOTALS CITY MANAGER PERSONAL SERVICES OPERATING EXPENSES TOTALS CITY CLERK PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTALS LEGAL PERSONAL SERVICES OPERATING EXPENSES TOTALS ADMINISTRATIVE SERVICES PERSONAL SERVICES OPERATING EXPENSES TOTALS M.I.S. DIVISION PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTALS AUDIO VISUAL DIVISION PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTALS POLICE ADMINISTRATION PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTALS POLICE PATROL PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTALS CODE ENFORCEMENT DIVISION PERSONAL SERVICES OPERATING EXPENSES TOTALS POLICE INVESTIGATIONS PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTALS POLICE COMMUNICATIONS PERSONAL SERVICES OPERATING EXPENSES TOTALS CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 06/30/20 2016/2017 2017/2028 2018/2019 2019/2020 2019/2020 2019/2020 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget 17,056.37 17,054.81 17,062.83 17,055.46 22,738.00 75.01% 19,165.93 20,091.97 18,212.70 18,607.88 40,342.00 46.13% 36,222.30 37,146.78 35,275.53 35,663.34 63,080.00 56.54% 191,053.44 314,379.01 208,984.60 189,868.09 260,782.00 72.81% 4,827.86 37,546.96 8,800.49 8,862.55 15,745.00 56.29% 195,881.30 351,925.97 217,785.09 298,730.64 276,527.00 71.87% 109,095.50 117,424.37 122,895.69 126,206.19 175,111.00 72.07% 28,618.77 44,757.29 17,760.12 49,168.27 54,750.00 89.81% 0.00 0.00 13,982.75 0.00 0.00 0.00% 137,714.27 162,181.66 154,638.56 275,374.46 229,861.00 76.30% 0.00 0.00 0.00 55,724.43 98,150.00 56.77% 56,559.23 75,298.77 a 81,062.20 82,624.78 83,588.00 98,85% 56,559.23 75,298.77 81,062.20 138,349.21 181,738.00 76.13% 325,240.68 383,214.88 398,094.57 407,728.25 558,801.00 72.96% 89,757.57 99,867.31 109,088.28 114,974.79 137,616.00 83.55% 414,998.25 483,082.19 507,182.85 522,703.04 696,417.00 75.06% 79,255.31 181,359.41 226,741.25 256,043.14 350,248.00 73.10% 45,161.19 108,877.29 103,663.31 149,614.65 188,412.00 79.41% 0.00 0.00 17,806.16 912.11 912.00 100.01% 124,416.50 290,236.70 348,210.72 406,569.90 539,572.00 75.35% 67,111.38 0.00 0.00 0.00 0.00 0.00% 11,092.65 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00% 78,204.03 0.00 0.00 0.00 0.00 0.00% 535,276.68 571,357.02 552,901.99 720,148.47 919,839.00 78.29% 95,825.91 93,059.90 102,451.85 105,315.41 155,440.00 67.75% 0.00 19,500.00 0.00 19,694.00 20,000.00 98.47% 631,102.59 683,916.92 655,353.84 845,157.88 1,095,279.00 77.16% 1,757,302.80 2,052,270.37 2,410,348.72 2,374,935.29 3,079,499.00 77.12% 203,090.62 197,552.63 229,575.78 164,240.27 304,489.00 53.94% 19,372.80 19,712.03 17,878.25 32,557.87 46,316.00 70.30% 1,979,766.22 2,269,535.03 2,657,802.75 2,571,733.43 3,430,304.00 74.97% 111,448.97 117,864.63 122,638.85 126,382.73 171,610.00 73.65% 11,789.88 13,636.92 12,607.78 11,251.12 20,038.00 56.15% 123,238.85 131,501.55 135,246.63 137,633.85 191,648.00 71.82% 439,965.59 515,937.36 501,266.29 688,184.12 891,625.00 77.18% 78,532.62 75,516.45 86,002.98 95,436.64 131,773.00 72.43% 5,188.16 0.00 30,296.95 27,109.28 25,553.00 106,09% 523,686.37 592,453.81 617,566.22 810,730.04 1,048,951.00 77.29% 435,008.43 440,650.66 439,637.93 437,568.29 642,853.00 68.07% 8,868.01 6,356.06 7,696.97 7,809.01 10,840.00 72.04% 443,876.44 447,006.72 447,334.90 445,377.30 653,693.00 68.13% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 06/30/20 2016/2017 2017/2018 2018/2019 2019/2020 2019/2020 2019/2020 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget ENGINEERING PERSONAL SERVICES 216,809.89 0.00 0.00 0.00 0.00 0.00% OPERATING EXPENSES 179,253.07 0.00 0.00 0.00 0.00 0.00% CAPITAL OUTLAY 31,298.60 0.00 0.00 0.00 0.00 0.00% TOTALS 427,361.56 0.00 0.00 0.00 0.00 0.00% ROADS AND DRAINAGE PERSONAL SERVICES 278,838.17 361,884.30 374,165.40 432,096.94 600,579.00 71.95% OPERATING EXPENSES 53,842.10 258,224.00 249,886.53 259,129.38 351,771.00 73.66% CAPITAL OUTLAY 3,639.35 7,544.00 55,742.95 39,190.25 39,550.00 99.09% TOTALS 336,319.62 627,652.30 679,794.88 730,416.57 991,900.00 73.64% STORMWATER UTILITY DIVISION PERSONAL SERVICES 261,235.67 448,527.52 0.00 0.00 0.00 0.00% OPERATING EXPENSES 246,505.34 340,948.20 0.00 0.00 0.00 0.00% CAPITAL OUTLAY 0.00 2,262.95 0.00 0.00 0.00 0.00% TOTALS 507,741.01 791,738.67 0.00 0.00 0.00 0.00% CENTRAL GARAGE PERSONAL SERVICES 134,331.24 141,135.75 148,251.84 133,895.26 186,004.00 71.99% OPERATING EXPENSES 17,537.25 19,578.47 18,862.14 13,863.86 26,354.00 52.61% CAPITAL OUTLAY 2,334.99 0.00 9,595.01 0.00 0.00 0.00% TOTALS 154,203.48 160,714.22 176,708.99 147,759.22 212,358.00 69.58% FACILITIES MAINTENANCE PERSONAL SERVICES 70,327.02 90,960.87 120,150.05 207,088.86 279,793.00 74.02% OPERATING EXPENSES 172,458.63 161,648.49 148,485.77 169,255.67 254,235.00 66.57% CAPITAL OUTLAY 80,551.88 49,983.50 4,705.00 42,526.00 42,665.00 99.67% TOTALS 323,337.53 302,592.86 273,340.82 418,870.53 576,693.00 72,63% LEISURE SERVICES PERSONAL SERVICES 390,877.88 367,936.02 558,575.12 566,117.56 819,797.00 69.06% OPERATING EXPENSES 292,641.01 281,917.39 176,070.93 160,112.94 229,455.00 69.78% CAPITAL OUTLAY 5,157.00 1,350.00 140,639.51 85,974.26 164,175.00 52.37% TOTALS 688,675.89 651,203.41 975,285.56 812,204.76 1,213,427.00 66.93% CEMETERY PERSONAL SERVICES 100,297.54 111,421.07 108,168.54 114,287.57 151,217.00 75.58% OPERATING EXPENSES 20,877.15 20,343.80 25,863.11 21,001.04 28,459.00 73.79% CAPITAL OUTLAY 0.00 8,490.96 0.00 0.00 0.00 0.00% TOTALS 121,174.69 140,255.83 134,031.65 135,288.61 179,676.00 75.30% COMMUNITY DEVELOPMENT PERSONAL SERVICES 124,077.73 257,245.35 241,494.02 285,901.51 424,845.00 67.30% OPERATING EXPENSES 13,216.11 18,458.06 15,633.99 97,325.38 148,705.00 65.45% CAPITALOUTLAY 0.00 0.00 0.00 14,649.50 16,474.00 88.92% TOTALS 137,293.84 275,703.41 257,128.01 397,876.39 590,024.00 67.43% NON -DEPARTMENTAL PERSONAL SERVICES 212,925.68 213,125.38 216,311.41 179,690.08 284,350.00 63.19% OPERATING EXPENSES 574,925.57 590,346.07 625,235.84 621,121.22 701,557.00 88.53% CAPITAL OUTLAY 1,765.00 0.00 0.00 0.00 0.00 0.00% TRANSFERS OUT 458,747.72 69,237.44 23,243.95 4,691.00 4,691.00 100.00% TOTALS 1,248,363.97 972,708.89 864,791.20 805,502.30 990,598.00 81.31% TOTAL GENERAL FUND 8,690,137.94 9,345,855.69 9,118,540.40 9,735,941.37 13,161,746.00 73.97% CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF June 30, 2020 Project Budget Share Project Expenditures Percent Funds Number Description Budget Sources fin Thousands al $) Budget To Date Expended Encumbrances Remaining FY2017 Al 765 Oyster Bag Program (COMPLETE) IRLC 12.5 12,530 12,530 100.00% $ 12,530 $ 12,530 100.00% S - $ - FY2018 A1811 Generators DST 175.2 175,247 109,677 62.58% 65,570 - A1820 Pickleball (COMPLETE) DST 16 16,062 16,062 100.00% - A1823 Cemetery Improvements CTF 150 150,000 11,988 7.99% 6,265 131,747 A1824 Working Waterfront Phase 3 DST 26 25,700 19,875 77.34% 5,825 A1860 Stonecrop Drainage DST 19 19,145 12,313 64.31% 6,833 A 1854 Taxiway C Construction FAA/FDOT/DST 2,216/109.6/178 2,503,596 2,550,074 101.86% - (46,478) TOTAL $ 2,889,750 $ 2,719,989 94.13% $ 84,492 $ 85,269 FY2019 A1920 Working Waterfront Phase 3 A1921 Pickleball A 1922 Bark Park Shade Structures (COMPLETE) A1925 Park Signage A1928 Yacht Club Pier A1930 Indian River Drive Corridor Improvements A1931 Street Repaving & Reconstruction (COMPLETE) A1932 CavCorp Parking Lot (COMPLETE) A1960 Stonecrop Drainage A1952 Construct Hangar D TOTAL FY2020 A2000 Server Host/Update (COMPLETE) A2001 PD & City Computers A2002 Audio Visual Equipment A2003 Network Infrastructure A2004 PD Vehicles & Equipment A2005 PD Dispatch Radios & Equip A2006 Evidence Compound Paving & Carport A2007 CDBG Grant Program A2008 COVID-19 Expenses A2020 BSSC Football Bleachers A2021 BSSC Baseball Dugouts A2022 BSSC Field Fencing A2024 Park Improvements A2025 Community Center Office A2026 Renovate Golf Tees A2027 GC Clubhouse Water Hookup A2028 Riverview Park Sidewalks A2030 Relocate Public Facilities Compound A2031 Street Reconstruction (COMPLETE) A2032 Cape & MicroSeal Roadways (COMPLETE) A2033 Cape Seal Roadways (COMPLETE) A2034 Milling & Paving (COMPLETE) A2050 Construct Taxi Lane A2060 Roadway Swale Work A2061 Canal Improvements A2062 Stonecrop Drainage A2063 Septic to Sewer Grant Program GRAND TOTAL FIND/DST DST/RIF RIF RIF RIF LOGT LOGT DST DST FDOT/DST DST DST DST DST DST DST DST CDBG 0 RIF RIF RIF RIF DST DST DST LOGT/CRA DST LOGT/DST LOGT LOOT LOGT FAA/FDOT/DST SW SW FEMA/DST IRLC/CRA 170/250 197/423 14 125 40 53.4 8 47.5 14.5 1,800/450 43.2 85 5 26.8 355 203 40 123.7 0 20 80 93 20 40 50 60 46.5 / 32 5088.9 108.8/320.5 304 52 142 462/25.6/25.6 60 500 645/215 100/100 420,000 19,671 619,762 546,408 14,000 14,000 125.000 22,990 40,000 - 53,419 53,419 8,000 8,000 47,545 47,545 14,500 12,000 2,250,000 135,241 $ 3,592,226 $ 859,273 43,196 43,195 85,000 80,951 5,000 3,78C 26,804 9,984 355,000 14,67C 203,000 151,049 40,000 123,674 4,25C - 23,69C 20,000 14,237 80,000 - 93,000 20,000 40,000 - 50.000 8,000 60,000 54,438 78,623 - 5,088,899 - 429,319 429,319 303,971 303,971 52,046 52,046 142,026 142,026 513,246 60,000 20,860 500,000 - 860,000 200,000 44,347 $ 9,472,804 $ 1,400,812 $ 15,967,310 $ 4,992,604 4.68% 2,997 397,332 88.16% 61,493 11,861 100.00% 18.39% 102,010 - 0.00% 27,820 12,180 100.00% 100.00% 100.00% - 82.76% 2,500 6.01% 2,127,290 (12,530) 23.92 % $ 2,324,111 $ 408,842 100.00% 1 95.24% 4,049 75.60% 1,220 37.25% - 16,820 4.13 % 337,875 2,456 74.41% 14,721 37,230 0.00% 10,046 29,954 3.44% 19,424 100,000 n/a - (23.690) 71.18% 5,763 0.00% 80,000 0.00% 93.000 0.00% 20,000 0.00% 40,000 16.00% 42,000 90.73% 5,562 0.00% 78,622 - 0.00% - 5.088,899 100.00% - 100.00% 100.00% 100.00% - - 0.00% 69,883 443,363 34.77% 39,140 - 0.00% - 500,000 0.00% 2,500 857,500 22.17% - 155,653 14.79 % $ 572,211 $ 7,499,780 31.27 % $ 2,980,814 $ 7,993,891 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED JUNE 30, 2020 At June 30, 2020, the total of the City's cash and investments were $17,009,096.55. Of this, $12,581,270.88 was held in an interest bearing checking account at Seacoast National Bank, $3,882,596.58 was invested with the State Board of Administration and $545,229.09 is deposited with Florida Trust, which invest in short-term bonds. The City did not purchase any new securities during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were .43% for the Bank and .57% for the State Board. The average annualized return over the 3 months of this quarter from the deposit with Florida Trust was 6.22%. The Bank returns and State Board dropped primarily due to reactions of the bond market and Federal Reserve. SEACOAST NATIONAL BANK STATE BOARD OF ADMINISTRATION (SBA) CURRENT CURRENT CASH BALANCE ALLOCATION BALANCE PERCENT INVESTMENT ALLOCATION BALANCE PERCENT General Fund $ 3,757,619.88 29.87% General Fund $ 911,088.84 23.47% Local Option Gas Tax Fund 52,467.52 0.42% Local Option Gas Tax Fund - 0.00% Discretionary Sales Tax Fund 4,944,427.23 39.30% Discretionary Sales Tax Fund 1,197,055.68 30.83% Riverfront Redevelopment Fund 450,474.19 3.58% Riverfront Redevelopment Fund 108,987.83 2.81% Parking In -Lieu -Of Fund - 0.00% Parking In -Lieu -Of Fund 59,593.16 1.53% Recreation Impact Fee Fund 216,950.21 1.72% Recreation Impact Fee Fund 52,642.10 1.36% Stormwater Utility Fund 1,595,433.19 12,68% Stormwater Utility Fund 387,510.74 9.98% Law Enforcement Forfeiture Fund 1,430.17 0.01% Law Enforcement Forfeiture Fund 31,316.05 0.81% Slormwater Series 2003 Debt Service Fund 110,607.41 0.88% Stormwater Series 2003 Debt Service Fund - 0.00% Capital Projects Fund (23,667.36) -0.19% Capital Projects Fund 0.000/u Capital Improvements Fund 0.00% Capital Improvements Fund 0.00% Transportation Fund (0.10) 0.00% Transportation Fund 0.00% Stormwater Projects Fund 232,755.85 1.85% Stormwater Projects Fund 0.00% Golf Course Fund 193,120.62 1.53% Golf Course Fund 0.000/u Airport Fund 308,282.15 2.45% Airport Fund 0.00% Airport Projects Fund (183,327.64) -1.46% Airport Projects Fund - 0.00% Building Department Fund 628,750.36 5.00% Building Department Fund 226,041.71 5.82% Cemetery Trust Fund 295,197.20 2.35% Cemetery Trust Fund 816,020.47 21.02% Performance Deposits Fund 750.00 0.01% Performance Deposits Fund 92,340.00 2.38% Total Bank Balance $ 12,581,270.88 100.00% Total SBA Balance $ 3,882,5%.58 100.00% Fund Making Loans GENERALFUND: Due from Golf Course Due from Airport Fund DISCRETIONARY SALES TAX: Due from Airport Fund Due from Airport Fund BUILDING FUND: Due from Golf Course Due from Golf Course INTERFUND LOANS REPORT 10/01/19 Scheduled Balance at Purpose Balance Payments 9/30/2020 Remarks/Terms Cash Flow Loan $500,000 None $500,000 Pay $25K/Year or More Starting FY 20/21. Grant Match Loan $150,000 None $150,000 Pay $150K in FY 20/21. $285,000 Hangar A $275,020 $6,999 $268,021 5 Years @ 3%, Then 4% for 25 Years. $267,511 Hangar B $261,894 $2,024 $259,870 5 Years @ 3%, Then 4% for 25 Years. $700,000 Irrigation $645,610 $30,154 $615,456 20 Year, Each 5 Years Adjust to T-Bond Minus 1%. $559,684 Other Repairs $559,684 None $559,684 Pay When Possible, Maybe After $700,000 is paid. ancc RBASTLA HOME OF PELICAN I LAND To: Mayor and City Council Thru: Paul Carlisle, City Manager From: Kenneth W. Killgore, Administrative Services Director Date: July 29, 2020 Re: 3rd Quarter Accomplishments Fiscal Year 2020 The following are the 3's Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended June 30, 2020. CITY CLERK Leeislative Suovort Matters • City Clerk prepared agenda, attended/recorded three Regular City Council meetings, three special meetings. • Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed. • Five resolutions adopted by Council. • Four proclamations prepared for presentation by Mayor. • Provided monthly City calendars and revisions to Council, City staff and press. • Coordinated attendance of clergy for Council meeting invocations. • Distributed one Code and one LDC supplement. • Responded to 99 public records requests. • 116 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor. • Transferred and documented two bid records and eighteen Finance boxes for storage. Election Matters • Pre -qualified two candidates for 2020 Election. • Accepted two campaign treasurer's reports. • Process and delivered first round petitions for Recall Campaign. • Printed 18,000 Petition Recall Defense Statements. Citv Board Matters • Noticed vacancies, prepared five board appointments, notified and provided info to appointees, updated Board Handbook and distributed pages. • City Clerk prepared agenda, attended/recorded one CRA, one BOA within Council Meetings. • Records Clerk published all scanned City board packets to City website, Facebook, Laserfiche and also provided to press and Council. Cemetery Matters • Certificates of Interment Rights issued for 16 locations for a total of $17,200.00. • Scanned all cemetery records as sold or amended for permanent retention. Personnel/Educational Matters • Records Clerk attended one project management meetings. • City Clerk and Records Clerk attended CivicPlus Website Redesign Training. Communitv Matters • Responded to or forwarded CITYSEB emails to appropriate departments. • Installed sneeze guards, practicing CDC guidelines to prevent coronavirus infection. ADMINISTRATIVE SERVICES • Worked with the State and FEMA to pursue remaining reimbursements due on Hurricane Matthew. • Provided administrative support to the Police Pension Board. • Prepared drafts of the FY2021 Budget and Capital Program. • Presented Recommended FY2021Budget and Capital Program to the Budget Committee.. • Prepared 2°d Quarter Budget Amendment and made presentation to Budget Committee and City Council. • Handled normal processing of payroll, accounts payable and cashiering. • Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress. • Coordinated the quarterly employee investment meetings with the ICMA representative. • Monitored and completed required grant paperwork on Airport and other grants. • Monitored and approved payments on major contracts. • Recruited, interviewed and hired replacements for vacant positions. • Worked on review and updating of records on City contracts and agreements. • Completed review and made amendments for cyber liability insurance on agreements with consultants to the Police Pension Board. • Worked on review and updating of the purchasing procedures. POLICE DEPARTMENT Administration • Continued review of agency policies per accreditation standards. • Participated in Mock Accreditation Assessment. • Conducted several interviews for 911 dispatcher positions on ZOOM. • Attended 4 additional ZOOM Meetings. • Continued our quarterly auditing and inspection of the police building and equipment. • Administration attended 7 Council meetings. • Responded to 7 public records requests. • Submitted 2020/2021 Budget Proposals. • Held Change of Command Ceremony to replace outgoing Chief of Police. • Participated in numerous countywide conference calls for COVID- I 9.Continued review of agency policies per accreditation standards. Volunteers • The Community Service Volunteers worked a total of 1,117 hours during this quarter. • 7 bank deposit details were made. This service is done for City Hall so employees do not have to leave their assigned duties. • 0 traffic control details were assigned. These consist of directing traffic at city events, road closures, etc. • 332 house watches/close patrols were completed. • 24 vehicle transports were made consisting of taking the vehicles to different locations for repairs, etc. • 273 business checks were made. These business checks are conducted to help patrol officers keep an eye on the business community which helps reduce crime. • 82 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 21 Airport checks were made. The visibility helps to deter crime. • 10 special details were assigned. • 4 miscellaneous assists for law enforcement personnel. • 56 paper runs, i.e.: State Attorney's Office, Sheriff's Office, etc. The volunteers pick up and deliver packages such as council packages, State Attorney paperwork, and miscellaneous items as needed. • Assisted with traffic control on 1 traffic crash scene. • 0 warnings for handicapped parking tickets issued and 0 warnings for other parking infractions issued. • 26 citizen contacts. • 238 miscellaneous jobs. • 17 hours of Escorts were completed. • Volunteer services resumed on May 18, 2020, after being ended March 13d' due to COVID-19. School Resource Officers The SRO Quarterly is not available because the officers were reassigned to patrol duties due to COVID-19. Road Patrol and Special Operations • Officers were dispatched to 7738 calls for service, and self -initiated 5152 events. • 60 adult and 0 juvenile arrests were made. • Officers issued 115 citations, 22 parking citation, and 230 written warnings. 0 Officers completed 427 offense reports and 64 crash reports. Special Operations Incident Citations Warnings Reports Arrests Traffic Unit 44 29 22 2 Boat Officers (Assigned to shift coverage.) K-9 Ofc's (41/38/59/42) 16 53 19 4 K-9 Unit • K-9 Training Hours: 272 • Misdemeanor Arrests: 2 • Felony Arrests: 4 • Narcotic Searches: 19 • Activity Reports: 4 • K-9 Demonstrations: 0 • Schools Attended: K-9 Narcotic Certification. • Additional Training Hours: 0 • Agency Assisted: Indian River CountyK-9 Training Hours: 410 Road Patrol and Special Operations have continued to professionally serve the community by patrolling the city in order to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their skills by attending mandatory and advanced training throughout the year. Detectives Subpoenas 1 0 3 4 Arrests 0 1 6 7 1 fWarrants 0 1 3 4 Training/Meeting Hours 1 6 12 19 Follow -Ups 20 16 23 59 Active Cases 13 19 8 40 Assigned Cases 8 14 15 37 Cleared Cases 2 13 10 25 Inactive Cases 1 8 9 18 Supplements 7 23 18 48 Call Outs 3 2 9 14 j Call Outs Supplements Inactive Cases Cleared Cases Assigned Cases Active Cases Follow -Ups Training/Meeting Hours Warrants Arrests Subpoenas 0 20 40 60 80 ■ Series4 Series3 Series2 Seriesl 3 Communit � PoRcinz & Crime Prevention Officer JARRESTS 2 1 0 3 WARRANTS 2 1 0 3 TRAINING/MEETINGS (hours) 4 10 8 26 IFOLLOW-UPS 4 5 5 14 JACTIVE CASES 0 8 3 11 JASSISGNED CASES 4 5 5 14 CLEARED CASES 4 4 2 10 INACTIVE CASES 0 0 0 0 ISUPPLEMENTS 7 10 9 26 SURVEILLANCE (HOURS) 15 15 20 50 COPE QUARTERLY REPORT ACTIVITY HOURS COMMUNITY EVENTS 0 AGENCY OUTREACH EVENTS 4 C'tr::r,1 rrdl Y ,.le.E.'faC 1 6 SC,fOOL-kELA7EIa EvEWS 0 PUBLIC TRAINING CLASSES 0 REGIONAL OUTREACH 0 SRO Coverage 2 EXPLORER PW r At:;rIVITILS 6 TRAINING AND SCHOOLS IN-SERVICE INSTRUCTION SOCIAL MEDIA MANAGEMENT ADMINISTRATION & RESEARCH ROAD PATROL COVERAGE Communications Division I Disp. Calls For Service Officer Initiated Calls Code Enf. Initiated Calls Volunteer Initiated Calls Calls Entered Into CAD 911 Calls Received 911 Calls Transferred Out 911 Hang-up Calls Admin. Calls Received Admin. Calls Transferred Outgoing Admin. Calls Training/Meeting Hours Community Events: Honor Flight - 6 SO BBQ - 10 Bagged by Cops - 6 MLK Parade - 4 Read To Students - 3 Night to Shine - 6 Public Training Classes: S.A.F.E. Women Class -0 0 Agency Outreach: Trailer 2 4 40 I i 8 f Explorer Post Activities: 6 600 1,215 1,676 1,738 2,104 1,459 1523 0 189 4,451 5,570 483 736 249 395 29 38 1,641 1,869 277 327 1,641 1,869 25 18 Community Meetings zoom: Exchange Cub Rotary Club-2 E OC-2 School Related Events: Pekin �.rwnd k [err, 0 5?hdstjalt Vern 4� Sehas,lan Charter Jx-4' Regional Outreach: SRO: - 32 1,684 1,735 1,913 486 5,864 757 408 30 1,889 354 1,889 16 Training and Schools: Crime prevention - 0 EOC — 0 Rifle — 0 Vehicle Operation — 0 FCPA Meeting — 0 Admin & Research: Pension Board -2 Special Events -6 Monthly Chiefs Breif Leadership Meeting SRO -0 Awards 4,575 5,577 4,895 675 15,885 1,976 1,052 97 5,399 958 5,399 59 In -Service Inst New hire — 2 Firearms — 0 Tactical Build-0 Rifle — 0 00 - i Social Media Management: Facebook-6 Twitter I nstagra m Sebatian PD App TV Interviews PSA-2 Radio- 4 Outgoing Admin. Calls ... Admin. Calls Received 911 Calls Transferred Out I Calls Entered Into CAD��- Code Enf. Initiated Calls Disp. Calls For Service 0 1,000 2,000 3,000 4,000 Crime Scene/Evidence Items Received 1 Evidence Processed In-house Evidence Outsourced Items Returned Items Purged Cars Impounded Video Redaction Hours Video's Burned Supplements Written Evidence Processing Hours Crime Scene Processing Hours Training Hours Call Outs I 1 I 5,000 6,000 7,000 pril May June TA 89 1 98 0 89 16 17 0 16 17 11 10 38 4 7 18 29 25 262 6 0 1 0 0 1 20 58 11 89 17 30 20 67 4 12 0 16 74 76 0 150 20 4 0 24 24 0 0 24 4 1 0 5 Call Outs Training Hours Crime Scene Processing Hours Evidence Processing Hours Supplements Written in Video's Burned imp - Video Redaction Hours Cars Impounded Items Purged - -_• Items Returned i Evidence Outsourced Evidence Processed In-house Items Received 0 50 100 150 200 250 300 June May April Month 3 Month 2 Month 1 G Code Enforcement Of the 4,925 code calls for the quarter the following is a breakdown of some specific calls made: • Issued 1,128 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 84 property inspections for title companies and 71 sign violations. • 752 Code Services. • 814 re -inspections, 86 violations were not complied with, 66 were posted for abatement, 2 abated by vendors. • 658 violations complied. • 1 Lien filed, 10 liens released. • 61 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. to gain compliance. • There were no calls for water violation during the third quarter. Alarm Assessment • $240.00 in alarm permits (new and renew) • $0.00 in false alarms fines , • 126 alarm responses by officers, 57 of these were false. • 14 New permits issued. ROADS Asphalt • Filled various pothole complaints around town with cold patch as complaints come in. • Unable to get hot mix due to covid-19 shutdowns. Concrete • Cut out and re -poured broken curb and gutter in South Easy St. community. • Poured small pad around back flow preventer at golf course. • Cut and re -poured two sections of broken sidewalk on Bailey Ave. • Dug out and poured four concrete footers in various locations for speed radar signs installed by the sign shop. • Formed and poured new walkways at Riverview Park with new walk bridge installations. • Poured four headwalls near walk bridges at Riverview Park. • Poured 40 headwalls for Stormwaters replacement project. • Grinded trip hazard complaints along city sidewalks. Miscellaneous • Scraped road edge with skid steer along Bob Circle. • Dug out old base in the sign shop parking lot. • Hauled millings and installed new parking lot for sign shop. • Milled parking spot at compound with crushed millings. • Laid sod near walk bridges at Riverview Park. • Repaired and replaced guard rail along Indian River Dr. near Riverview Park. • Used front loader to grind debris at dump site in the airport. • Edged and cleaned curb and gutter along powerline road and sidewalks. • Installed new planks and rails to replace broken ones along city walk bridges. • Pressure washed metal frames on city walk bridges. • Built 20 forms for Stormwater headwalls project. • Dug out Main St. boat ramp (2). • Cleaned out back of building of Public Works compound. • Stripped old grass and laid new sod at football fields and installed milling pads for new bleachers. • Removed old bleachers from football fields. • Advanced M.O.T Training. Rizht of ways • Mowed all city owned bridges and other right of ways multiple times. • Mowed back side of Harbor lights hotel multiple times. • Trimmed hedges along powerline road. • Cut empty lot right of ways everyday with John Deere side arm tractor on south side of county road 512. Sian Shoo • Signage and Installation. • Created; 71 • Signs Installed: 62 • Signs Straightened: 55 • Traffic Studies: 3 • GIS Location: 31 • Decals:7 • Pavement Markings • Stop Bars: 102 • Yellow Line Striping: 19,101 Ln ft. • White Line Striping: 16,080 Ln ft. • Parking Lots: 0 • Cross Walks: 20 • Special Projects • Stop bar and crosswalk painting Section 1: (95% Completed). • City Bridges: (75% Completed). • Laconia St./Roseland Rd. Island: (10% Completed). • New Projects • Parking Lot Painting River Front Park: (Complete). • Painting Barber St. from US 1 to Bristol: (Complete). • Traffic Island Laconia and Roseland: (In Progress). • Paint Schumann Dr. US to Englar: (80% Complete). • Regulatory signs on Stonecrop St. for Stormwater : (In Progress). • M.O.T Special Events — 4 • School Light Issues — 0 • Citizen Request —11 (1 open 10 closed). • Work Orders — 38 (38 have been completed). • Created Signs Breakdown. • Street Signs: 10 • Regulatory:22 • Warning:13 • Guide:2 • Wayfmd:0 • Wildlife:0 • Park: 10 • Golf Course: 0 • Aviation:1 • Construction Zone Warning: 3 Facilities Maintenance • Maintain City Flags. • Maintain and monitor all lift stations. • Monthly A/C maintenance all City Buildings. • Assist with Splash pad operations. • Daily Monitoring of City Marquees. • Monthly monitoring and supplies AED Stations. • Daily Maintenance and repairs City Buildings. • Monitor Nash Janitorial. • Art/Quilt: Install Ceiling fans. • Senior Center: Convert Septic to Sewer. • Community Center: Install 40 inch man door. • Police Dept: Repaint Lobby and restrooms. • City wide: Restroom Maintenance Log Sheet. • Airport: A/C replacement Unit #4. • City Hall: Install Diakin Mini Split MIS Server Room & replace Liebert A/C Unit #4A. • Working Water Front: Replace Lift Station Pump. • Football Field: Replace Lift Station Pump and Floats. • Sports Complex: Resurface Re -coat restroom floors. • City: Fire extinguisher recertification & Fire Protection Backflow testing. 7 CemeterA • Pressure wash sidewalks. • Cones and signs out for service. • Paperwork. • Graves ready for sod. • Routine mowing, weed eating and edging. • Show public cemetery property. • Enhancements — Tru Green. • Moratorium is still in effect. • Burials - 6 • Cremations - 11 • Rain Gauge — 17.5 • Trim Trees. • Dug cremation holes. • Work on Survey Pins. • Cleaned niches. • Process plaque. • Filled in low spots. • Fixed irrigation all units. • Covered existing well up on u5 expansion. Construction Specialist MIS • Repairs throughout the city and ordering for upcoming projects. Police Department • Install electrical outlets & TV mounts. • Install exterior lighting. • Repair lot lighting. Parks • Lighting repair Hardee Park. • Remove and rebuild bridges Riverside lighting, repair park. • Yacht Club Pavilion, replace toilet seat. Golf Course • Install waterline (CH). • Install waterline (CB). • Install waterline (MB). • Repair main water leak. Airport • Pad Lighting. • Ballard Lighting. • Brushfoot Lighting. Fleet Manaeement: The Fleet Management Staff completed 298 repair work orders, 47 preventive maintenance services 12 service calls and 0 road trips to pic. up parts. In addition to in-house vehicle/equipment work orders, 15 vehicle and equipment repairs were scheduled and completed by outside vendor Fuel Cost as of July 2020 is as follows: • $1.36 per gallon of gasoline increase .55 increase over the past 90 days. • $1.39 per gallon of diesel fuel increase of .11 % inrease over the past 90 days. LEISURE SERVICES April 2020 • Maintain the area by trimming hedges and removing debris at US1, Shumann, medians, Bryant Ct., Park, Filbert Park, Friendship Park. • Install banner at Barber St. Sports complex. • Remove the tire swing from the playground at Filbert Park. • Maintain the area by disinfecting the playground for the four main parks. • Install closure signs for the playground at all of our parks. • Install parking curbs at Riverview Park. • Install mulch at Riverview Park City Hall, tennis courts at Friendship Park. • Repair irrigation lines and fittings at dog park, City Hall, Barber St. Sports Complex. • Pressure wash the picnic tables at Riverview Park. LEISURE SERVICES (Continued) • Inspect playgrounds at all of our parks. • Repair pavers at tennis court at Friendship Court. • Repaired the walking path at Friendship Park. • Install sod at the Barber St. Sports Complex. May 2020 • Remove graffiti at Filbert Park, Easy St. Park, • Trim palm trees at medians, • Install half of pallet at City Hall. • Install bracket for exercise equipment at Hardy Park, • Repair irrigation lines and fittings at Hardy Park, Friendship Park, Boys & Girls Club, • Haul in two truckloads of mulch at the airport. • Repair walkway and docks for the twin piers at Riverview Park. • Repair the concrete wall at community center. • Install new pieces of tiles for the kitchen area at the community center. • Paint the back room at the community center. • Repair fence at Filbert Park. • Maintain the area by trimming tree branches at Hardee Park. • Install chains to secure the benches at Hardee Park. • Paint the storage rooms at community center. • Maintain the area by removing old wax and cleaning the doors at the community center. June 2020 • Repair irrigation lines and fittings at City Hall, Schumann medians. • Install plants in the courtyard at City Hall. • Install mulch at 512 medians, City Hall. • Maintain area by disinfecting the playgrounds for all of our parks. • Installed 3 pallets of sod at City Hall. • Uprooting and removing shrubbery and bushes at Garden Club Park. • Install the bricks at the Memorial Park. • Install two pallets of sod on the football field at Barber St. Sports Complex. • Installed borders at garden area at the Garden Club Park. • Trim hedges in the medians. Continue maintenance on all parks, median and incorporated areas. This involves mowing, edging, weed eating, trimming hedges, pullix weeds, emptying and picking up trash. RECREATION The Recreation Division — Continued city run programs. STORMWATER DEPARTMENT • Eric's Inspections: 463 • Armadillo Work: 1061 ft. • Road Crossing Pipes: 6 • Swale pipes owned by city: 2 • Inspected all Stormwater retention/detention ponds. • Inspected all structures/assets. • Repaired various city Stormwater property: 4 • All Illicit discharge inspection forms on going swale work and paving :20 driveways 5000+ ft. of swale. • Vac Truck cleared all baffle boxes River and Potomac. • Contract mowers all R.O.W mowing and ditch mowing. • Ditch cleaning: 3000+ ft. • Slip lining of pipes: 4 • Citizen Request Line • April 2020- 53 Requests: • 24 Stormwater, • 11 Other • 16 Roads • 2 Parks • May 2020 - 62 Request: • 30 Stormwater • 21 Other • 9 Roads • 2 Parks • June 2020-101 Requests: • 58 Drainage • 16 Other • 19 Roads • 8 Parks GOLF COURSE • Revenue 19-20 18-19 Difference+/- • 3rd Quarter Rev. $341,719 $291,498 +$50,221 • YTD Tot. Rev. $1,294,188 $1,242,095 +$52,093 • 3rd Quarter Rounds 14,545 11,602 +2,943 • YTD Tot. Rds. 41,523 38,711 +2,812 • 3rd Q. Green Fee $122,645 $98,276 +$24,369 • 3rd Q. Cart Fee $170,670 $152,393 +$18,277 • 3rd Q. Annual Member $1,733 $1,168 +$565 • YTD Ann. Mem. $101,540 $96,305 +$5,235 • 3rd Q. USGA Hdcp. $198 $120 +$78 • YTD USGA Hdcp. $5,390 $4,940 +$450 • 3rd Q. Disct. Card $561 $281 +$280 • YTD Disct. Cd. $32,338 $32,151 +$187 • 3rd Q. Driving Range $15,682 $11,095 +$4,587 • YTD Dr. Rge. $44,323 $40,715 +$3,608 • 3rd Q. Club Rental $309 $776 -$467 • 3rd Q. Club Storage $14 $0 +$14 • YTD CR & CS $4,966 $5,705 -$739 • 3rd Q. Golf Shop Retail $21,385 $19,083 +$2,302 • YTD Shop Retail $81,266 $76,186 +$5,080 • 3rd Q. PGA Pro Lesson $120 $740 -$620 • YTD Lesson $2,210 $1,460 +$750 • 3rd Q. Restaurant Rent $7,500 $7,575 -$75 • YTD Rest. Rent $22,501 $19,922 +$2,579 • 3rd Q. Rain amount 18.11" 9.93" -8.99" Comments: Increases in overall golf course revenue with green & cart fees, golf shop sales, driving range revenue and overall golf rounds all showing increased numbers when compared to 3rd quarter of Fiscal 18-19. All increases have been accomplished (even) with many Covid rules in place, including single use carts and spread -out tee times. Rain prevented even more revenue and round increases, as the majority fell in the month of June, which produced 8.36 inches. • Charity, Corporate and special Golf Tournaments for the 3rd quarter were cancelled due to the Covid Pandemic. For the 4th quarter, the Indian River Airboat Association and Sebastian River High School Football have dates selected, all depending on the Covid Pandemic. • Since the entire 3rd quarter was in the Covid Pandemic, many adjustments were made in order to safely keep the golf course open, all of which are still occurring. Highlights of the adjustments include single -use carts unless related & residing together, limit of 3 customers in golf shop at once, standing in designated locations and elimination of signing sales receipts. Regarding outside, bunker rakes have been removed and golfers are encouraged to putt without removing the flag stick, therefore; "no touch" of many items. Lastly, the golf carts are wiped -down after each use with germ -killing Covid-approved cleaner. Golf has proven to be a safe activity during the Covid pandemic and the game and fresh air certainly has helped many of our residents with their mental outlook during this trying time. The number of positive and thankful comments for remaining open was overwhelming. 10 GOLF COURSE (Continued) • Bids for a tee construction project came in, with Express Reel Grinding of Vero Beach, FL selected.as the contractor, providing the low -bid of $14,285 for the project, which entails enlarging #3 & #15 tee and constructing anew tee on #10. The project will start in late July and will not impact golfer play. AIRPORT • Painted terminal building sidewalk lights. • Refurbished terminal building sign. • Pressure washed terminal buildings sidewalks. • Routine landscape maintenance. • Repaired gate 21 electrical issues. • Sprayed & edged runways. • Hangar C door leak repair. • Installed new bush hog mower. • Removed excessive trees/vegetation behind building maintenance shed. • AP Website design. • Pole 3 & 4 security camera repairs. • Delivered pallets to Melbourne. BUILDING DEPARTMENT • In the third quarter of this fiscal year, a total of 33 new single-family homes were issued building permits. New single family residence permits have decreased by approximately 30%. Other permits of significance include I new manufactured home, 0 new commercial buildings, 0 commercial additions, 4 commercial alterations, 0 commercial build outs, 2 residential additions and 101 residential alterations. In all, 920 building permits were issued in the third quarter. Overall permitting in the third quarter has increased by 9%. • Total number of inspections for the third quarter was 2634 for an average of 42 building inspections per working day. The number of inspections for the third quarter has decreased by 20%. • The number of Certificates of Occupancy issued for the third quarter included 55 new single family residences, 1 manufactured home, 1 commercial certificate of occupancy, 1 commercial temporary certificate of occupancy and 0 commercial certificates of completion. • The following lists the Business Tax Receipt activity for the third quarter: new businesses-19, renewals -16, transfers-1, duplicates 2, home based businesses-10, commercial businesses-9, insurance companies- 1 and solicitor registrations-0, There were 56 new Contractors registrations. In addition, there have been 21 requests for permit records on properties within the city from lien/title companies. • The Building Department was faced with some challenges as the COVID 19 pandemic took hold of our State and Community. Steps were taken to allow construction and building department functions to continue. These steps included a drop box at our entrance to place completed applications and documents in, an attached locked mailbox is used for check deposits. A new web address; permits@cityofsebastian.org was created for submittals of completed applications. Payment notifications and any plan review comments are sent directly to the customers. Payments are made and accepted through the building department MGO program. We also unveiled our new video inspection program. The video inspections were designed to allow the contractor to video tape an inspection of an installation in a private residence once the work is completed, the video is then uploaded through the MGO program. This allowed the contractor and the Building Department to continue to provide inspection services in residences. This has been a win, win for the citizens, customers and the Building Department. 11