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Home My WebLink About08-06-2020 PZ Agendarnva HOME OF PELICAN ISLAND 1225 MAIN STREET ® SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589-5518 ■ FAX (772) 388-8248 AGENDA PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY THURSDAY, AUGUST 6, 2020 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF COMMUNITY DEVELOPMENT 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CiTY WEBSITE 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. ANNOUNCEMENTS AND/OR AGENDA MODIFICATIONS Modifications and additions require unanimous vote of members. Deletions do not apply. 5. APPROVAL OF MINUTES: None 6. QUASI-JUDICIAL and PUBLIC HEARINGS None • Chairman opens hearing, attorney reads ordinance or resolution or title • Commissioners disclose ex parte communication • Chairman or attorney swears in all who intend to provide testimony • Applicant or applicant's agent makes presentation • Staff presents findings and analysis • Commissioners asks questions of the applicant and staff • Chairman opens the floor for anyone in favor and anyone opposing the request (anyone presenting factual information shall be sworn but anyone merely advocating approval or denial need not be sworn in) • Applicant provided opportunity to respond to issues raised by staff or public • Staff provided opportunity to summarize request • Commission deliberation and questions • Chairman calls for a motion • Commission Action 7. UNFINISHED BUSINESS (Tabled Comprehensive Plan Element, if applicable) 8. PUBLIC INPUT Public Input on items other than on the printed agenda, is five minutes, however, it can be extended or terminated by a majority vote of members present 9. NEW BUSINESS A. Recommendation to City Council - Review of Capital Improvement Program (CIP) and Capital Outlay Items Greater than $50,000 - 6 Year Schedule FY 2020/2021 through 2025/2026 B. Accessory Structure Review - LDC Section 54-2-7.5 - 402 Quarry Lane - 999 SF Detached Garage (27' X 37') - Thomas Klooz 10. COMMISSIONERS MATTERS 11. CITY ATTORNEY MATTERS 12. STAFF MATTERS 13. ADJOURN DUE TO HEALTH CONCERNS REGARDING CORONAVIRUS, ALTERNATIVE METHODS WILL BE IN PLACE FOR THE PUBLIC TO PROVIDE INPUT REGARDING THIS MEETING. INTERESTED PARTIES MAY CONTACT THE CITY AT 772-388-8226 OR E-MAIL QUESTIONS AT COSTV@COSTV.CITYOFSEBASTIAN.ORG OR MAY VISIT THE CITY'S WEBSITE AT http:llwww.citvofsebastian.oriz/t)ublic-input-methods. However, the public is advised to check the City website for up-to-date information on any changes to the manner in which the meeting will be held and the location. HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITYS ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. All government meetings in City Council Chambers will be broadcast live on COS -TV Comcast Channel 25 and ATT UVerse Channel 99 and streamed via the city website — www.cirrofsebastian.oni unless otherwise noticed and rebroadcast at a later date — see COS -TV Channel 25 for broadcast schedule 2 CRYOF `ice - HOME OF PELICAN ISLAND To: Planning and Zoning Commission From: Ken Killgore, Administrative Services Director/CFO Copies: Paul Carlisle, City Manager Date: July 27, 2020 Subject: Draft Capital Improvement Program Enclosed is the Draft Capital Improvement Program (CIP) for the period from FY 2021 through FY 2026. 1 will have a brief power -point presentation at your meeting scheduled for Thursday, August 6, 2020 to highlight the key elements of this important document. The Planning and Zoning Commission should review the scheduled capital improvements and offer comments that you collectively feel should consider when this year's CIP is considered for adoption by the City Council. Following my presentation and any questions or discussions, it would be appropriate for a motion to be adopted. If you are in agreement with the proposed CIP, the motion could be. - "I move that the proposed Capital Improvement Program be recommended to the City Council with no changes" If you wish for the City Council to consider changes, the motion could be expanded to say: `I move that the proposed Capital Improvement Program be recommended to the City Council with increases or decreases to I look forward to the meeting. Should you have any questions, please do not hesitate to give me a call or send an email. Ken Killgore Administrative Services Director/CFO City of Sebastian (772) 388-8205 kkillgoreC&_cityofsebastian.or4. SE HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA AN N UAL R U DG ET FISCAL YEAR 2021-2026 CAPITAL IMPROVEMENT PROGRAM Craft as 0f June 24,, 2020 CITY OF. SEBASTIAN, FLORIDA FISCAL YEAR 2021-2026 SUMMARY OF CAPITAL PURCHASES AND IMPROVEMENTS List of Pr ects FY 2020.21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024.25 FY 2025-26 Totals General Government Blueprint - Survey Storage 2,310 - - - - - 2,310 Server/Host Update 43,195 43,195 43,195 43,195 - - 172,780 City Wide Computers 35,000 45,000 35,000 45,000 35,000 45,000 240,000 Audio Visual Equipment 75,000 - - - - - 75,000 COSty Equipment 10,000 10,000 10,000 10,000 10,000 10,000 60,000 Phone System 100,000 - - - - - 100,000 Network Infrastructure 39,000 30,000 30,000 30,000 30,000 30,000 189,000 Over -the -Air Connections - 10,000 20,000 - - - 30,000 Core and Remote Switches - - - 25,000 20,000 45,000 Police Department COPE Vehicles Graphic Wrap 5,000 - - - - - 5,000 Police Vehicles 373,500 300,000 305,000 310,000 315,000 320,000 1,923,500 Police Road Patrol Equipment 25,000 56,000 32,500 20,600 36,000 39,500 209,000 Police Investigations Equipment 10,600 - - - - - 10,600 Community Development Harrison Street Park Plaza 270,000 250,000 - - 520,000 N. Central Avenue Event Plaza 40,000 250,000 250,000 - 540,000 Working Waterfront Landscaping 45,000 - - - 45,000 Tree Protection Plan 135,000 135,000 - 270,000 Sustainable Sebastian 16,500 - - - 16,500 Septic to Sewer - 200,000 200,000 200,000 600,000 Roads Department School Zone Lights 46,510 - - - - 46,510 Update City Street Signs 81,000 - - - 81,000 Street Repaving 400,000 600,000 600,000 600,000 600,000 600,000 3,400,000 Street Reconstruction 500,000 - - - - - 500,000 Sidewalk Replacement 100,000 100,000 100,000 100,000 100,000 100,000 600,000 Roads Division Equipment 48.400 - - - - - 48,400 Roads Division Heavy Equipment 130,000 165,000 85,000 - - 380,000 Public Facilities Department Public Facilities Compound - 1,250,000 1,250,000 1,000,000 3,500,000 Fleet Division Equipment 2,800 9,880 4,800 - - 17,480 Cemetery Equipment 19,500 - - 14,000 33,600 Cemetery Grounds Improvements 20,000 20,000 40,000 - 80,000 Cemetery Driveway Resurfacing 15,000 - - 15,000 Cemetery Columbarium Niches 45,000 45,000 90,000 Bench Seats and Monuments 20,000 - - - 20,000 Facility Maintenance Equipment 13,500 40,000 - - 53,600 Facility Maintenance Vehicles 65,000 - - 65,000 Facility Maintenance Repairs 6,800 - - 6,800 Leisure Services Department Facility Repairs - 18,300 - - 18,300 Maintenance Equipment 29,000 13,000 - 14,000 - - 56,000 Park Identification Signage 30,000 30,000 - - - - 60,000 Barber Street Baseball Dugouts 40,000 - 40,000 Barber Street Fencing 75,000 - - - - 75,000 Parks Division Vehicles 34,000 - 34,000 34,000 34,000 - 136.000 Playground Improvements 40,000 40,000 40,000 110,000 40,000 80,000 350,000 Park Improvements 20,000 20,000 20,000 20,000 20,000 20,000 120,000 Barber St. Lightning System 24,000 - - - - - 24,000 Stormwater Department Stormwater Master Plan 200,000 - - - 200,000 Stormwater Equipment 77,050 3,100 55,000 58,000 - 193,150 Stormwater Heavy Equipment 165,000 - - 225,000 - - 390,000 Slip Lining 100,000 100,000 100,000 100.000 100,000 100,000 600,000 Swale/Driveway/Culvert Repairs 100,000 100,000 100,000 100,000 160,000 100,000 600,000 Canal Restoration 500,000 500,000 500,000 500,000 500,000 500,000 3,000,000 Concha Dam Repairs - 800,000 - - - - 800,000 Tulip Drive Crossing - - 250,000 - - 250,000 Bayfront Road Crossing - - 250,000 - - 250,000 Ocean Cove Drainage - - - 350,000 - 350,000 Golf Course Fund Driving Range Equipment - 5,290 - - 5,290 Irrigation Software Upgrade 14,000 - - 14,000 Airport Fund Construct Taxi Lane 569,264 - - 569,264 Construction of Square Hangars - 885,282 - - 885,282 Establish Sewer Service 1,000,000 - - - 1,000,000 Economic Development Hangar - 1,000,000 - - 1,000,000 Rehab Taxiway Alpha Apron 290,000 - - - 290,000 Rehab Runway 05/23 - - 2,200,000 - - - 2,200,000 Apron Reconstruction - - 150,000 - - 150,000 Building Fund Front Counter Renovations 24,000 - - - 24,000 Totals $ 5.779,929 $ 7.364,047 $ 6,104,495 $ 3.944,195 $ 2,304,000 $ 2,144,500 $ 27.641,166 Grouped by Department General Government Police Department Roads Department Public Facilities Department Leisure Services Community Development Stormwater Golf Course Airport Building Total by Departments Grouped by Function General Government Public Safety Transportation Parks & Recreation Physical Environment Total by Functions Grouped by Funding Source General Fund DST LOGT Recreation Impact Fees Riverfront CRA Stormwater Fund Golf Course Building Fund Cemetery Trust Grants/Loans CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2021-2026 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 Total $ 304,505 $ 138,195 $ 138.195 $ 153,195 $ 95,000 $ 85,000 $ 914,09C 414,100 356,000 337,500 330,000 351,000 359,500 2,148,10C 1,305,910 865,000 785,000 700,000 700,000 700,000 5,055,910 207,600 1,364,880 1,294,800 1,000,000 14,000 - 3,881,280 292,000 121,300 94,000 178,000 94,000 100,000 879,300 506,500 835,000 250,000 200,000 - 200,000 1,991,500 1,142,050 1,503,100 1,005,000 1,233,000 1,050,000 700,000 6,633,150 14,000 5,290 - - - - 19,290 1,569,264 2,175,282 2,200,000 150,000 - 6,094,546 24,000 - - - - 24,000 $ 5,779,929 $ 7,364,047 $ 6,104,495 $ 3,944,195 $ 2,304,000 $ 2,144,500 $ 27.641,166 $ 811,005 $ 973,195 $ 388,195 $ 353,195 $ 95,000 $ 285,000 $ 2,905,590 438,100 356,000 337,500 330,000 351,000 359,500 2,172,100 3,082,774 4,405,162 4,279,800 1,850,000 714,000 700,000 15,031,736 306,000 126,590 94,000 178,000 94,000 100,000 868,590 1,142,050 1,503,100 1,005,000 1,233,000 1,050,000 700,000 6,633,150 $ 5,779,929 $ 7,364,047 $ 6,104,495 $ 3,944,195 $ 2.304,000 $ 2,144,500 $ 27,641,166 $ 213,910 $ 137,180 $ 71,300 $ 68,000 $ 70,000 $ 39,500 $ 599,890 2,534,658 3,657,874 2,653,195 2,093,195 1,010,000 1,005,000 12,953,922 757,510 865,000 785,000 700,000 700,000 700,000 4,507,510 205,000 90,000 60,000 130,000 60,000 100,000 645,000 45,000 100,000 - 100,000 - 100,000 345,000 542,050 903,100 405,000 633,000 450,000 100,000 3,033,150 14,000 5,290 - - - - 19,290 24,000 - - - 24,000 99,500 65,000 40,000 - 14,000 - 218,500 1,344,301 1,540,603 2,090,000 220,000 - 100,000 5,294,904 Total Funding Sources $ 5,779,929 $ 7,364,047 $ 6,104,495 $ 3,944,195 $ 2,304,000 $ 2,144,500 $ 27,641,166 Project Pricing: CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2021-2026 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL. GOVERNMENT - CITY CLERK Project Name: Blueprint - Survey Storage Project Description: Funding Source: General Fund Purchase Shelving for storage of blueprints and survey documents. Justification: Currently the documents are being stored in bankers boxes at a slant and pushing out the bankers boxes on the opposite side. The shelving will allow us to categorize certain facilities and land development projects. Long term storage can be electronic after constant review is no longer needed. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $2,310 $0 $0 $0 $0 $0 $2,310 Operating Impact: $0 ($416) ($92) $231 $508 $693 $924 Project Pricing: The Purchasing Agent advises that we should request $1,030.00 for each. $250 is also expected for freight costs because they will be bulky and heavy. GENERAL GOVERNMENT - MIS DIVISION Project Name: Server/Host Update Project Description: i Funding Source: Discretionary Sales Tax I Capital Lease Payments on VxRail Infrastructure. Ji Justification: This product is used to effectively manage all the Police Department programs and applications that are+ hosted in the cloud. It was initially acquired in FY 19-20 via a five year capital lease arrangement. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $43,195 $43,195 $43,195 $43,195 $0 $0 $172,780 Operating Impact: $0 ($7,775) ($9,503) ($5,183) $4,320 $22,722 $4,580 Project Pricing: I Lease was provided through Dell, which was the only provider of this technology. Project Name: City Wide Computers Project Description: Funding Source: Discretionary Sales Tax Upgrades of 7-10 Workstations a Year for All Departments. Most of the Police Department Units will be included with Vehicle Purchases. Justification: Computers in All Departments need to be updated on a five year schedule to keep up with technology. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $35,000 $45,000 $35,000 $45,000 $35,000 $45,000 $240,000 Operating Impact: $0 ($6,300) ($9,500) ($4,600) ($14,600) ($15,150) ($50,150) Project Pricing: Laptops are approximately $3,000 each, including 5 yr warranties, docking stations and monitors. Desktops are approximately $1,500 each. Project Name: I Audio Visual Equipment Project Description: j Funding Source: IDiscretionary Sales Tax I Acquire Closed Captioning Hardware to Comply with ADA. Jj Justification: Audio Visual equipment needs to be upgraded to be sure broadcasting can be done when requested. Closed captioning hardware must be installed to comply with Americans with Disabilities Act streaming service requirements for COSty. Project Costs: FY 20-21 $75,000 Operating Impact: $0 ($13,500) ($3,000) $7,500 $16,500 $22,500 $30,000 A quote for the purchase was received from Encore Broadcast Solutions. An option to subscribe to service based on $130 per hour was also received from Automatic Sync Technologies. Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $0 $0 $75,000 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2021-2026 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT - MIS DIVISION (CONTINUED) Project Name: 1COSty Equipment Project Description: Funding Source: IDiscretionary Sales Tax Update Equipment needed to continue broadcasting. Justification: Continual updates are required in order to continue providing the public with broadcasting of meetings and other public service events. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $60,000 Operating Impact: $0 $10,000 $20,000 $0 $0 $0 $30,000 Project Pricing: I Estimate based on the historical spending pattern. Project Name: Phone System Project Description: Funding Source: Discretionary Sales Tax Upgrade of the City Phone System to be more robust to support multiple locations and to have better support for newer technology. Justification: The City Phone System is over 8 years old and will need upgrading in order to get support and make sure) that we can continue to receive phone calls. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $100,000 $0 $0 $0 $0 $0 $100,000 Operating Impact: $0 ($38,000) ($35,000) ($32,000) ($29,000) ($26,000) ($160,000) Project Pricing: IRough estimate. Dependent on the specifications to be developed and results of an RFP process. Project Name: Network Infrastructure Project Description: Funding Source: (Discretionary Sales Tax (Network Infrastructure Upgrades. Justification: I General upgrading of network infrastucture in order to continue to provide services. This includes switches, servers and other needed infrastructure. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $39,000 $30,000 $30,000 $30,000 $30,000 $30,000 $189,000 Operating Impact: $0 ($7,020) ($6,960) ($2,700) $4,980 $10,050 ($1,650) Project Pricing: ]Dependent on unforseeable needs. I Project Name: (Over -the -Air Connections Project Description: Funding Source: Discretionary Sales Tax I Over -the -Air Redundant Network Connections. Justification: Over -The -Air (wireless) backup network connections for both the Golf Course and the Emergency) Operations Center need to be added. II Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $10,000 $20,000 $0 $0 $0 $30,000 Operating Impact: $0 $0 ($1,300) ($2,400) $2,100 $6,400 $4,800 Project Pricing: I Dependent on technology that is selected. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT - MIS DIVISION (CONTINUED) Project Name: Core and Remote Switches Project Description: Funding Source: Discretionary Sales Tax Upgrade of Core and Remote Switches to maintain security and provide connection to services Justification: Replacment of the Core Switches in both City Hall and the Police Department will be needed. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $25,000 $20,000 $0 $45,000 Operating Impact: $0 $0 $0 $0 ($4,500) ($4,600) ($9,100) Project Pricing: I Based on prior replacement costs and dependent on specifications yet to be developed POLICE DEPARTMENT - ROAD PATROL DIVISION Project Name: COPE Vehicles Graphic Wrap Project Description: Funding Source: General Fund Providing Graphic Wrap for Small Trailer and COPE Vehicles. Justification: f Having graphic wrap on these COPE vehicles is believed to be in line with the Police Department's outreach philosophy. Project Costs: FY 20-21 FY 21-22 FY 22-23 $5,000 $0 $0 Operating Impact: $0 ($1,100) ($600) Project Pricing: J Written quotes obtained. Project Name: Police Vehicles Funding Source: Discretionary Sales Tax FY 23-24 FY 24-25 $0 $0 ($100) $400 Project FY 25-26 Total $0 $5,000 Project Description: 20/21- 6 Vehicles w/equipment (373.5K). 21/22- 5 Vehicles w/equipment (300K). 22/23- 5 Vehicles w/equipment (305K). 23/24- 5 Vehicles w/equipment (31OK). 24/25- 5 Vehicles w/ equipment (315K). 25/26- 5 Vehicles w/equipment (320K) $600 ($800) 1. Justification: I This allocation is for the replacement of older and higher mileage vehicles and associated vehicle equipment, j including body cameras, computers and communications equipment. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $373,500 $300,000 $305,000 $310,000 $315,000 $320,000 $1.923.500 Operating Impact: $0 ($82,170) ($110,820) ($110,570) ($80,920) ($43,780) ($428,260) Project Pricing: �No written quote available due to impending price increase. Verbal quote provided based on the expected price increase. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM POLICE DEPARTMENT - ROAD PATROL DIVISION (CONTINUED) Project Name: Police Road Patrol Equipment Project Description: Funding Source: General Fund 20/21 8 SRT Balistic Helmets (8K); 5 Tasers (7.5K); 5 Ballistic Shields (3K); 5 Ballistic Helmets (1.5K); 5 Rifles (5K). 21/22 10 Mobile Radios (30.5K); 5 Tasers (7.5K); 5 Rifles (5K); 9 Ballistic Vest/Rifle Plates (13K). 22/23 5 Tasers (7.5K); 5 Rifles (5K); 14 Ballistic Vest/Rifle Plates (20K). 23/24 5 Tasers (7.5K); 5 Ballistic Vest/Rifle Plates (8K); 5 Ballistic Shields (3K); 5 Ballistic Helmets (1.5K). 24/25 5 Tasers (7.5K); 5 Ballistic Shields (3K); 5 Ballistic Helmets (1.5K); 5 Ballistic Vest/Rifle Plates (8K); 8 SRT Tactical Vest/Rifle Plates (16K). 25/26 5 Tasers (7.5K); 5 Ballistic Shields (3K); 5 Ballistic Shields (3K); 5 Ballistic Helmets (1.5K); 10 Ballistic Vest/Rifle Plates (I 1.5K); 5 Rifles (5K); 8 SRT Ballistic Helmets (8K). Justification: This allocation is for the replacement of non -compliant mobile radios for vehicles previously purchased and other necessary personal equipment that must be regularly replaced for the Police Officers. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $25,000 $56,000 $32,500 $20,000 $36,000 $39,500 $209,000 Operating Impact: $0 ($5,500) ($15,320) ($14,370) ($7,420) ($3,490) ($46,100) Project Pricing: Received written quotes from CII on the radios. We also have written quotes for all the other equipment. k POLICE DEPARTMENT - INVESTIGATIONS DIVISION Project Name: Police Investigations Equipment Project Description: Funding Source: General Fund I PENLINK Server (3K); Surveillance Equipment (7.6K). Justification: Project Costs: FY 20-21 $10,600 Operating Impact: $0 Project Pricing: IThe surveilance equipment will provide equipment necessary for surveillance operations. FY 21-22 FY 22-23 $0 $0 ($1,378) $212 Written quotes obtained. FY 23-24 $0 $1,802 FY 24-25 FY 25-26 $0 $0 $3,180 $4,134 COMMUNITY DEVELOPMENT DEPARTMENT I Project Total $10,600 $7,950 I Project Name: Harrison Street Park Plaza Project Description: Funding Source: Discretionary Sales Tax Provide additional parking, event space and connections to the downtown area. Complete the project the following year. Justification: The CRA Master Plan indicates this will have an immediate positive impact to the business district. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FYI Total $270,000 $250,000 $0 $0 $0 $0 $520,000 Operating Impact: $0 ($40,000) ($100,000) ($156,000) ($210,000) ($260,000) ($766,000) This was projected in the conceptual master plan to approach $700,00 but phasing of site improvements and deletion of some proposed items should keep the expected costs to $270,000 for the first phase and $250,000 for the second. Including zero curbs, pervious pavers and tree/landscape wells may qualify this forTMDL Project Pricing: grants. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT (CONTINUED) Project Name: IN. Central Avenue Event Plaza Project Description: Funding Source: Discretionary Sales Tax Provide additional parking, event space and connections to the Main Street Activity Area. Complete the project the following year. Justification: The CRA Master Plan indicates this will be part of the future Main Street Activity Center. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $40,000 $250,000 $250,000 $0 $0 $0 $540,000 Operating Impact:. (6,800) (47,700) (78,600) (57,000) (35,400) ($225,500) Conceptual design costs are in line with costs previously proposed for the Harrison Street Park Plaza. The construction costs will depend on what is included in the final design, as this may be simple or more Project Pricing: aggressive. Project Name: Working Waterfront Landscaping Project Description: Funding Source: Community Redevelopment Landscaping of shoreline and parking lot improvements at the Working Agency Waterfront in order to complete this project. Justification: Remaining 2019 funds for the Shoreline and Parking Lot Improvements are not sufficient to landscape this public space. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $45,000 $0 $0 $0 $0 $0 $45,000 Operating Impact: (37,800) (72,900) (67,500) (62,100) (56,700) ($297,000) Project Pricing: I Staff will limit landscaping to this amount. Project Name: Tree Protection Plan Project Description: Funding Source: Discretionary Sales Tax Continuation of Riverview Park Master Plan for protection of the tree canopy, with design and placement of strategic landscaped areas to protect the trees from pedestrian traffic and maintenance activities. Justification: Funding is required to implement this Plan by adding landscaping and irrigation. A reduction in landscape maintenance costs should be realized with the introduction of low maintenance landscape areas around trees and reduction in applications of herbicides/pesticides in accordance with the Integrated Pest Management Plan. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $135,000 $135,000 $0 $0 $0 $0 $270,000 Operating Impact: $0 ($336) ($1,326) ($1,014) $210 $1,377 ($1,089) Project Pricing: Total probable costs for landscaping and irrigation is $190,640 but adding the survey ($30,000), design ($30,000) and a 10% contingency brings the total to $269,704. Project is proposed to start with areas adjacent to new sidewalk areas. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT (CONTINUED) Project Name: Sustainable Sebastian Project Description: Funding Source: General Fund Install 10 water bottle filling stations and water fountains (at Parks and City Hall) and 3 bike racks at Riverfront Park. Justification: Implementation of Sustainable Sebastian objectives include the installation of public use facilities to reduce the carbon footprint, such as water bottle filling stations, water fountains and bike racks. Project Costs: FY 20-21 $16,500 Operating Impact: $0 FY 21-22 $0 ($1,500) FY 22-23 FY 23-24 $0 ($1,350) FY 24-25 FY 25-26 Project Total $0 $16,500 ($1,200) ($6,900) Project Pricing: Procurement information shows water bottle filling stations and water fountains at $750 each with installation. Specialty bike racks range from $1,500-2,500 including installation. Project Name: Septic to Sewer Project Description: Funding Source: Indian River Lagoon Council 50% Awards grant funds for conversions that result in removal of septic tank and Community Redevelopment systems within the Riverfront Community Redevelopment boundaries. Agency 50% Justification: This continues the State's water quality improvement priority for the Indian River Lagoon. Providing the Indian River Lagoon Council continues their progam of requiring 50% matching funds, it is recommended that the City also allocate these funds. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $200,000 $0 $200,000 $0 $200,000 $600,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Pricing: The total $200,000 grant funding level has generally covered two fiscal years, although grant applications may also be limited without more sewer availability. ROADS DEPARTMENT Project Name: School Zone Lights Project Description: Funding Source: (Local Option Gas Tax Purchase 6 Cloud based remote control School Zone Lights w/ radar display. City curently has 2 in operation. Justification: The sign shop personal are required to maintain the 8 School Zone Warning lights. 35 times throughout the school year we must manually shut off and turn on school zone lights at 6 locations. This causes loss of manpower hours and production loss for the Sign Shop. An example is on early release days which occur at least once a month. We must manually turn 6 lights on at 1pm and then return to the same 6 locations at 2pm and turn them off. The two cloud based lights we have can be programed to go on and off by simply applying the setting from a cell phone or laptop. One person can access both lights quickly and efficiently. After initial purchase of lights, an annual fee of $400 per light is required to maintain the cloud based access. Cloud based lights can also produce "real-time" traffic speeds along with reports to include volume and speed peak times for more efficient traffic enforcement. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $46,510 $0 $0 $0 $0 $0 $46,510 Operating Impact: $0 ($7,907) ($6,046) ($4,186) ($2,326) ($465) $0 Project Pricing: IQuotes by Traffic Logix is $14,990.00, Radar Signs Inc. is $31,520.00. i CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM ROADS DEPARTMENT (CONTINUED) Project Name: Update City Street Signs Project Description: Funding Source: Local Option Gas Tax Purchase materials needed for the replacement of deficient regulatory and street signs to meet MUTCD standards in Zones 3, 4 and 5. Justification: The Sign Shop has divided the City Of Sebastian into 5 zones. Two of the zones, 1 and 2 have been completed with the installation of Street and Stop signs to meet MUTCD standards. Of the remaining regulatory signs i.e.: Speed and Warning signs 60% do not meet MUTCD reflectivity standards. The remaining zones 3, 4 and 5 have approximately 755 Street and Stop signs. 90% of the stop signs in zones 3, 4 and 5 do not meet MUTCD standards for reflectivity. 95% of the remaining regulatory and warning signs in zones 3, 4 and 5 do not meet MUTCD reflectivity standards. This deficiency leaves the City Of Sebastian open to unnecessarily high Tort Liability. Approximant installation time upon receipt of all materials needed to complete project would be 6 to 8 months. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $81,000 $0 $0 $0 $0 $0 $81,000 Operating Impact: $0 ($21,870) ($17,010) ($12,150) ($7,290) ($2,430) ($60.750) Project Pricing: I National Traffic sign $81,320: Osbum Asscoiates Inc $87,397: Universal Signs & Accessories $ 87,639. Project Name: Street Repaving Project Description: Funding Source: Local Option Gas Tax Crack Sealing, Double Microsurfacing, Cape Sealing and 2" Overlay for City Streets programmed by City's Pavement Management Consultant. Justification: The street pavment maintenance program has been prescribed and scheduled by the City's pavement management consultant for FY 2019 to FY 2024. Funding from Local Option Gas Tax and another $250K from Discretionary Sales Tax for FY 20-21 should be sufficient to catch up on several roads not completed last year. $600K each following year only from Local Option Gas Tax is expected to be sufficient to adhere to the consultant's schedule. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $400,000 $600,000 $600,000 $600,000 $600,000 $600,000 $3,400,000 Operating Impact: $0 ($192;000) ($476,000) ($746,000) ($1,006,000) ($1,252,000) ($3,672,000) Project Pricing: The cost per square foot for the recommended pavement management solution for each of these City streets has already been bid, awarded and contracted. Project Name: I Street Reconstruction Project Description: Funding Source: Discretionary Sales Tax Reconstruction Roadwork based on recommendation from the City's Pavement Management Consultant. Justification: Needed to address streets in bad condition that are beyond normal repaving work and require full depth reconstruction. These funds should sufficiently supplement funds from the Local Option Gas Tax to get back on schedule with the Consultant's recommended paving program. Project Costs: FY 20-21 $500,000 Operating Impact: $0 FY 21-22 FY 22-23 $0 $3,900 $0 $12,750 FY 23-24 FY 24-25 $0 $24,150 FY 25-26 $0 $0 $35,550 $46,950 Project Total $500,000 $123,300 Project Pricing: The cost per square foot for the recommended pavement management solution for each of these City streets has already been bid, awarded and contracted. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM ROADS DEPARTMENT (CONTINUED) Project Name: Sidewalk Replacement Project Description: Funding Source: Local Option Gas Tax Replace 5,000 linear feet of 5 ft wide of badly deteriorated PCC sidewalk along high pedestrian/bicycle usage City streets each FY. Justification: The City PW & Engineering Department and the Citizens Request Line receive a large number of citizen request to repair City sidewalks that are in a highly deteriorated condition. These present serious trip and fall hazards and expose the City to significant tort liability. The City has had no formal sidewalk repair/replacement program for many years and only make spot repairs following significant trip and fall incidents. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $600,000 Operating Impact: $0 ($22,000) ($34,000) ($36,000) ($28,000) ($16,000) ($136,000) Project Pricing: In late February 2020, City Purchasing staff secured quotes from interested contractors. For Precision Cut Concrete (PCC) and its placement for quantities greater than $61 square yards at 4" thickness, the low quoted price is $36 per square yard of PCC placed. At 5 foot sidewlk width, approximately 5,000 linear feet of PCC sidewalk can be placed per year at an estimated cost of $100,000. Project Name: Roads Division Equipment Project Description: Funding Source: I General Fund One ton Pickup (34K), Sign Sheeting Roller (2.9K), Tuffrruk/Sidewalk 1 Form Set (I 1.5K). Justification: Pickup is for Public Works Director, whose truck will go to Fleet Maintenance Superintendent, with his 4x4 pickup going to Sign/Paint Crew for pulling traffic paint equipment and allow both employees of Traffic Division to work separately when this is the most efficient method. Two person Traffic Signage and Pavement Marking Crew can barely complete pavement markings one time each year. As a result, a number of high volume City roads are without required pavement markings for a signficant period each year. For many locations in the City paint pavement markings do not last the year between painting cycles. Sign Sheeting Roller is needed for 48" signs. Tuffrruk and Sidewalk Form Set will help in maintaining sidewalks. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $48,400 $0 $0 $0 $0 $0 $48,400 Operating Impact: $0 ($10,648) ($5,808) ($968) $3,872 $5,808 ($7,744) Project Pricing: This pricing was provided by the Fleet Sunerintendant based on Quotes he received. Project Name: Roads Division Heavy Equipment Project Description: Funding Source: Local Option Gas Tax 20/21 926M Wheel Loader (13OK). 21122 Tandem Axle Dump Truck (115K); Brush Truck (50K). 22/23 Pavement Marking Unit (85K). Justification: Current Wheel Loader is at end of its useful life based on hours and condition. Tandem Axle Dump Truck is needed in FY 21-22 to replace oldest Tandem Axle Dump Truck that will be at end of its useful life. Brush Truck needed in FY 21-22 to replace current Brush Truck that will be at end of its useful life. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $130,000 $165,000 $85,000 $0 $0 $0 $380,000 Operating Impact: $0 ($35,100) ($71,850) ($77,100) ($54,300) ($31,500) ($269,850) Project Pricing: I This pricing was provided by the Fleet Superintendant based on quotes he received. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC FACILITIES DEPARTMENT Project Name: Public Facilities Compound Project Description: Funding Source: j Discretionary Sales Tax Complete design and construct new City Garage and Public Facilities Compound to be located at the Sebastian Municipal Aimort. Justification: The Garage Compound has reached its capacity. Relocating will permit growth and allow the existing property to be sold. Airport benefits by rent on the land and General Fund benefits four the sale of the current location. $5,088,899 was budgeted in FY 2018-2020. Additional funds are requested to complete construction. FY22-23 funds will cover office furnishings, office equipment, computer and security systems. With these additions, funding for the complete project will equal $8,588,899. Project Costs: FY 20-21 $0 Operating Impact: $0 Project Pricing: FY 21-22 FY 22-23 FY 23-24 $1,250,000 $1,250,000 $1,000,000 FY 24-25 FY 25-26 $0 $0 ($475,000) ($912,500) ($1,217,500) Based on estimates from Wright Construction. PUBLIC FACILITIES - FLEET DIVISION $0 ($1,112,500) Project Total $3,500,000 ($3,717,500) 1 Project Name: Fleet Division Equipment Project Description: Funding Source: General Fund 20/21 Shop MIG Welder (2.8K). 21/22 Portable Stick Welder/Generator (3.5K); Tire Balancer (2.4K); Tire Changer (4K). 22/23 Shop Chain Hoist (3K): Exhaust Extraction Unit (1.8K). Justification: Truck Mounted Compressor replaces a 20-yr old unit that no longer functions. The Shop MIG Welder replaces a unit at the end of its service life. The Portable Stick Welder/Generator replaces a unit having major repair issues Tire Balancer replaces a worn out unit that no longer performs to specifications. Tire Changer replaces a worn out unit. Shop Chain Hoist is new to provide added capability and safety to shop operations. Exhaust Extraction Unit is new and will provide improved air quality in the shop. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $2,800 $9,880 $4,800 $0 $0 $0 $17,480 Operating Impact: $0 ($336) ($1,326) ($1,014) $210 $1,377 ($1,089) Project Pricing: This pricing was provided by the Fleet Superintendant based on quotes he received. PUBLIC FACILITIES - CEMETERY DIVISION Project Name: Cemetery Equipment Project Description: Funding Source: Cemetery Trust Fund 20-21 Replace the 52" Cemetery Mower (13.5K); Flag Poles (4.4K); Desk and Chairs (1.6K). 25-26 Replace the 52" Cemetery Mower (14K). Justification: Cemetery Mower is heavily used and parts are difficult to find. Replacing it with a Mower that uses common parts stocked for other City Mowers. Flag Poles will have solar lighting and be added to the new Cemetery area to compliment veteran burial ceremonies. Office Desk and Chairs replace privately owned equipment by the Cemetery Sexton who will reclaim them upon retirement. We expect the Cemetery Mower to require replacement again by FY 24-25. Project Costs: FY 20-21 $19,500 Operating Impact: $0 FY 21-22 FY 22-23 $0 ($2,535) FY 23-24 $0 $0 $390 $3,315 Project Pricing: (Researched from internet pricing, catalogs. Project FY 24-25 FY 25-26 Total $14,000 $0 $33,500 $5,850 $5,785 $12,805 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC FACILITIES - CEMETERY DIVISION (CONTINUED) Project Name: I Cemetery Grounds Improvements Project Description: Funding Source: Cemetery Trust Fund Project consists of grounds leveling, headstone straightening and placing new sod. Justification: These measures are desired to improve the overall appearance and to make it safer for the public. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $20,000 $20,000 $40,000 $0 $0 $0 $80,000 Operating Impact: $0 ($2,400) ($3,400) ($5,400) $200 $5,400 ($5,600) Project Pricing: JBased on proposals received. Project Name: Cemetery Driveway Resurfacing Project Description: I Funding Source: Cemetery Trust Fund Project will rehabilitate the Cemetery's asphalt driveways. Justification: The Cemetery driveways are eroding and require resurfacing. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $15,000 $0 $0 $0 $0 $0 $15,000 Operating Impact: $0 ($5,700) ($5,550) ($5,250) ($5,100) ($4,800) ($26,400)- Project Pricing: (Quotation by vendor. Project Name: Cemetery- Columbarium Niches Project Description: Funding Source: Cemetery Trust Fund Adding Columbarium Niches in the New Section of the Cemetery. The foundations for two Columbariums would be done in FY 20-21. Justification: Columbarium Niches are recommended for the new section. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $45,000 $45,000 $0 $0 $0 $0 $90,000 Operating Impact: $0 ($17,100) ($32,850) ($30,150) ($27,450) ($24,750) ($132,300) Project Pricing: (Based on experince with installing previous columbariums. Project Name: lBench Seats and Monuments Description: Funding Source: General Fund (Project Add Bench Seats and Columbarium Monuments. Justification: Newly expanded area of the Cemetery is intended to be set up in a park -like landscape setting with Bench Seats and new cremation niche Columbaia Monuments. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $20,000 $0 $0 $0 $0 $0 $20,000 Operating Impact: $0 ($3,600) ($800) $2,000 $4,400 $6,000 $8,000 Project Pricing: I Rough estimate but dependent on final decisions at the time. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC FACILITIES - FACILITIES MAINTENANCE DIVISION Project Name: lFacility Maintenance Equipment Project Description: Funding Source: General Fund 20/21 Scissor Lift (13.5K). 21/22 City Hall East End Air Conditioner (40K). Justification: Replace Scissor Lift with narrower unit to fit inside Council Chambers. Old lift has mechanical and corrosion issues that will require expensive repairs. Replace large City Hall RTU #2 that serves the east end of City Hall. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $13,500 $40,000 $0 $0 $0 $0 $53,500 Operating Impact: $0 ($4,500) ($4,650) ($4,800) ($4,950) ($5,100) ($24,000) Project Pricing: I Based on current prices obtained by Fleet Supervisor. Project Name: Facility Maintenance Vehicles Project Description: Funding Source: Discretionary Sales Tax 120/21 Truck with 9' Bed and Crane (65K). Justification: I Replace Construction Specialist truck with larger bed/cabinets suitable for necessary tools. Smaller truck to � be used by City Garage. Project Costs: FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 $65,000 $0 $0 $0 $0 $0 Operating Impact: (1,156) (680) (204) 272 748 Project Pricing: lBased on current prices obtained by Fleet Supervisor. Project Name: Facility Maintenance Repairs Project Description: Funding Source: General Fund 20/21 Replace Public Facilities Storage Shed roof (6.8K). Justification: I The Public Facilities Storage Shed has coroded and failing metal roofing panels. Project Costs: FY 20-21 $6,800 Operating Impact: $0 Project Pricing: Project Total $65,000 Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $0 $0 $6,800 ($1,156) ($680) ($204) $272 $748 ($1,020) Based on price estimates made by Staff. LEISURE SERVICES DEPARTMENT Project Name: Facility Repairs Project Description: Funding Source: General Fund 21/22 Install new flooring, improve bathrooms and paint Yacht Club (I OK); Refurbish Friendship Park Attendants Office (1.8K); Refurbish Friendship Park Restroom Floors with Epoxy (6.5K). Justification: Yacht Club interior is dated and needs new flooring, painting and bathroom improvements. Friendship Park Attendants Office to be refurbished with paint, carpet and repair of two structural columns. Friendship Park restroom floors to be done with Epoxy to improve appearance and allow easier cleaning. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 3-24 FY 24-25 FY 25-26 Total $0 $18,300 $0 $0 $0 $0 $18,300 Operating Impact: $0 $1,700 $3,400 $6,800 $11,900 $18,700 $42,500 Project Pricing: I Based on price estimates made by Staff. j CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT (CONTINUED) Project Name: Maintenance Equipment Project Description: Funding Source: General Fund FY 20-21 Replace Mower (13K); Purchase Utility Vehicle (16K). FY 21-22 Replace Mower (13K). FY 23-24 Replace Mower (14K). Justification: Currently one mower is out of service and being used for parts for other mowers to keep them running. The utility vehicle is necessary to improve productivity for staff throughout our parks and eliminate the need to wait until another one is available in another department to do projects. The other two mowers are scheduled replacements of our mowing crew mowers that maintain all of the common grounds within our parks, US1, Schumann Drive, and Sebastian Blvd. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $29,000 $13,000 $0 $14,000 $0 $0 $56,000 Operating Impact: $0 ($6,380) ($6,340) ($2,140) ($1,020) $2,840 ($13,040) Project Pricing: I This pricing was provided by the Fleet Superintendant based on quotes he received. Project Name: Park Identification Signage Project Description: Funding Source: Recreation Impact Fees Update Identifying Signage at City Parks that need to be replaced and install signs at those currently without City identifying signs. Justification: Continues the updating of Park Identifying Signs in a uniformed and consistently-themed manner needed to address one of the goals of the updated Parks and Recreation Element of the Comprehensive Plan. This addresses all signs needing to be replaced and the installation of signs at parks not currently having City identifying signs. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $30,000 $30,000 $0 $0 $0 $0 $60,000 Operating Impact: $0 ($3,600) ($5,100) ($900) $3,300 $6,900 $600 Project Pricing: Based on the Parks Signage agreement with the sign manufacturer, Year 2 and 3 of the sign replacement plan will total around $80,000 to complete all signage. It is anticipated that we will have money leftover from FY 19-20 due to the sign replacement cycle, which will offset some of this costs the next two years. Project Name: Barber Street Baseball Dugouts Project Description: I Funding Source: Recreation Impact Fund Replace the remaining Barber Street Baseball/Softball Dugouts. Justification: The Barber Street Baseball and Softball Dugouts are undersized, need new roofmg and fencing. The structures are old and present safety concerns for the participants. The budgeted funds in FY 19-20 will allow us to complete renovations on 4 of the dugouts. This will fund the remaining 4 dugouts. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $40,000 $0 $0 $0 $0 $0 $40,000 Operating Impact: $0 ($6,800) ($5,200) ($3,600) ($2,000) ($400) ($18,000) Project Pricing: The budgeting amount is based on the quoted pricing to complete the 4 dugout renovations requested in the FYI 9-20 budget year. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT (CONTINUED) Project Name: Barber Street Fencing j � Project Description: Funding Source: Recreation Impact Fund Replace the Barber Street Baseball/Softball Field Fencing Justification: The fencing around the baseball and softball fields is in need of replacement. The budgeted amount in FY 19 20 only allowed us to replace the fencing on 1 field. Much of the top rail of the existing fencing is rusted and is not providing the necessary support. Likewise much of the bottom of the fencing is bent with holes that create a safety concern for the participants once they approach the fencing. This would be the second year of this project to complete the final 3 fields. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $75,000 $0 $0 $0 $0 $0 $75,000 Operating Impact: $0 ($9,000) ($3,750) $1,500 $6,750 $10,500 $6,000 Project Pricing: This pricing is based on the quotes received from multiple fence companies to complete the fence replacement on Baseball Field #1. Project Name: Parks Division Vehicles Project Description: Funding Source: General Fund FY 20-21 1/2 Ton Extended Cab Pickup (34K). FY 22-23 1/2 Ton Extended Cab Pickup (34K). FY 23-24 1/2 Ton Extended Cab Pickup (34K). FY 24-25 1/2 Ton Extended Cab Pickup (34K). Justification: These are all recommended replacements from the Garage based on the age and maintenance expenditures Ion these vehicles. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $34,000 $0 $34,000 $34,000 $34,000 $0 $136,000 Operating Impact: $0 ($4,080) ($1,700) ($3,400) ($2,720) ($340) ($12,240) Project Pricing: This pricing and replacement schedule was provided by the Fleet Superintendent based on his quotes. Project Name: Playground Improvements Project Description: Funding Source: Recreation Impact Fund Replace and improve current playgrounds throughout the City to become more accessible: 20-21 Filbert St. Playground. 21-22 Easy Street Park 22-23 Blossom Playground 23-24 Creative Playground 24-25 Bryant Court Park 25-26 Hardee Park and Schumann Park Justification: Many of the playgrounds throughout the City are in need of replacement within the next few years. As a part of this replacement we are implementing all-inclusive portions to each playground so that we have more accessible options throughout the City to better serve our residents. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $40,000 $40,000 $40,000 $110,000 $40,000 $80,000 $350,000 Operating Impact: $0 ($7,200) ($8,800) ($4,800) ($8,600) $13,200 ($16,200) Project Pricing: IPricing is based on the Co -Op pricing quotes received to replace the George Street Park this fiscal year CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT (CONTINUED) Project Name: Park Improvements Project Description: Funding Source: I Recreation Impact Fund Provide funds to be able to immediately address park improvements. Justification: These allocations will provide funds on an annual basis toward addressing park improvements that were not budgeted but are brought to light by the public or the Parks and Recreation Advisory Committee. These funds will be allocated so that concerns can be addressed without delay. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $120,000 Operating Impact: $0 ($5,600) ($10,800) ($15,600) ($20,000) ($24,000) ($76,000) Project Pricing: I Will be established at time improvements are better defined. Project Name: 113arber St. Lightning System Project Description: Funding Source: Discretionary Sales Tax This is for the installation of a ThorGuard Integrated Lightning Prediction and Warning System for Barber Street. Justification: The City currently does not have a Lightning Warning System at our athletic fields at Barber Street. The Parks & Recreation Committee requested that the City look into this and provide a budgetary request to have a system installed at the Barber Street Sports Complex. This system is a Lightning Prediction system that would cover the entire complex. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $24,000 $0 $0 $0 $0 $0 $24,000 Operating Impact: $0 ($2,880) ($1,200) $480 $2,160 $3,360 $1,920 Project Pricing: This is based on pricing from ThorGuard for this system. It also includes an option for the Thor PCX software in which the community can see the current status of the lightning detector on their phones, computers, etc... before they show up at the fields. STORMWATER FUND Project Name: Stormwater Master Plan Project Description: Funding Source: Stormwater Utility Fund The Stormwater Master Plan will guide the Stormwater Utility in making capital improvements to the system that: 1) improves water quality of Collier Creek/Elkcam Canal, the Sebastian River and Indian River Lagoon; 2) reduces the Stormwater Utility's annual maintenance requirements and 3) serves as the spingboard for the City's aggressive search for state and federal grants. ' Justification: A comprehensive Stormwater Master Plan is the essential planning document necessary to seek state and federal grant funding needed to achieve the goals listed above. The cost to repair/replace the the Collier Creek/Elkcam Creek seawalls alone is in excess of $20M. It is recommended that this be initiated in FY 2019-2020; so the pursuit of federal funding can start in FY 2020-021. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $200,000 $0 SO $0 $0 $0 $200,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Pricing: IBased on discussions with firms that provide these services. I CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM STORMWATER FUND (CONTINUED) Project Name: Stormwater Equipment Project Description: Funding Source: Stormwater Utility Fund FY 20-21 Two Zippy Head Mower Attachments (48K); Small Equipment Trailer (25K); Lazer Survey Level (2K); Pin Locator (1K); Concrete Saw (1.2K). FY 21-22 Lazer Survey Level (1.9K); Concrete Saw (1.2K). FY 22-23 Mini Excavator (55K). FY 23-24 Small Excavator (58K). Justification: Equipment needed to more effectively and efficiently maintain the Stormwater System and/or to replace equipment that will be at the end of its useful life. Project Costs: FY 20-21 FY 21-22 FY 22-23 $77,050 $3,100 $55,000 Operating Impact: Project FY 23-24 FY 24-25 FY 25-26 Total $58,000 $0 $0 $193,150 $0 ($16,951) ($9,928) ($14,013) ($13,258) $1,434 Project Pricing: This pricing; was provided by the Fleet Superintendant. Project Name: Stormwater Heavy Equipment Project Description: Funding Source: Stormwater Utility Fund FY 20-21 Lowboy Tractor & Trailer (165K). IFY 23-24 311 Excavator (225K). Justification: I Heavy equipment replacements for Stormwater maintenance program. Project Costs: FY 20-21 FY 21-22 FY 22-23 FY 23-24 $165,000 $0 $0 $225,000 Operating Impact: ($52,716) i Project FY 24-25 FY 25-26 Total $0 $0 $390,000 $0 ($44,550) ($34,650) ($24,750) ($75,600) ($52,200) ($231,750) Project Pricing: I This pricing was provided by the Fleet Superintendant. Project Name: Slip Lining Project Description: Funding Source: Discretionary Sales Tax Slipline stormwater pipes at and near the intersection of Schumann Drive with Kildare Drive. Justification: Used for failing stormwater pipes. This method avoids open cutting and replacement of the pipes. 1 Project Costs: Project 1 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $600,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Pricing: I Staff recently completed a similar project and has a good idea of the total cost for this project. 1 Project Name: Swale/Driveway/Culvert Repairs Project Description: Funding Source: Stormwater Utility Fund Repair front swales and driveway culverts in conjunction with street reconstruction projects. Justification: If these repairs are not done, the sizeable investment in street reconstruction will be wasted as saturated road bases and their overlying asphalt surfaces will quickly degrade well before their useful life of 20 plus years. As a result we would never catch up with improving the condition of our streets. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $600,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Pricing: [Staff has excellent experience with the cost of this program, with the work done in this past year. I. Project Pricing: CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM STORMWATER FUND (CONTINUED) Project Name: Canal Restoration Project Description: Funding Source: Discretionary Sales Tax Fund Restore canal sides/bottom of Collier Creek/Elkcam Canal to their original contour. Justification: Significant accumulation of dead vegetation and growth of rooted invasive aquatic species has occurred over the years in the City's 8.15 mile Collier Creek/Elkcam Canal. Effective maintenance management and vegetation management requires that these issues be addressed. Project Costs: FY 20-21 $500,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 An annual allocation of $500,000 was made starting in FY 2019-2020 but action has been delayed to allow for the adoption of an Integrated Pest Management Program for the Collier Creek/Elkcam Canal. The actual cost will be dependent on the Program eventually adopted. Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $500,000 $500,000 $500,000 $500,000 $500,000 $3,000,000 Project Name: Concha Dam Repairs Project Description: Funding Source: Stormwater Utility Fund Repair/Replace sheet piling on walls and redo cap of Concha Dam. Justification: There have been signs of corrosion at the cap and seams of the walls and this has been accelerating in the past two years. Dam will be approximately 25 years old in FY 2021-2022. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $800,000 $0 $0 $0 $0 $800,000 Operating Impact: $0 $0 ($304,000) ($280,000) ($256,000) ($232,000) ($1,072,000) Project Pricing: I Pricing has been increased to reflect the currently estimated extent of work needing to be done. Project Name: Tulip Drive Crossing Project Description: j Funding Source: I Stormwater Utility Fund IReplace road crossing pipes with a con/span open flow design. li Justification: This is a pinch point on a main ditch, where pipes are undersized due to mimimal road coverage over the pipes. It is recommended they be replaced with a con/span type open flow design to enhance conveyance. Roadway improvements will also be needed. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $250,000 $0 $0 $0 $250,000 Operating Impact: $0 $0 $0 ($95,000) ($87,500) ($80,000) ($262,500) Project Pricing: Pricing was escalated from previous year submittal to allow for construction cost increases. Project Name: Bayfront Road Crossing Project Description: Funding Source: I Stormwater Utility Fund I Change Bayfront Road Crossing pipe to con/span open flow design. Justification: This is a main ditch pinch point causing the existing ditch to overflow into residential properties. A con/spanj open flow design will prevent the existing pipe being plugged with debris. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $250,000 $0 $0 $250,000 Operating Impact: $0 $0 $0 $0 ($120,000) ($117,500) ($237,500) Project Pricing: IRough estimate that will be defined before proceeding with this project. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM STORMWATER FUND (CONTINUED) Project Name: I Ocean Cove Drainage Project Description: Funding Source: Stormwater Utility Fund Eroding slopes on ditch bank are encroaching on private property. Design is to stabilize the slopes. Justification: I At times when there are high water levels, the slopes are eroding and encroaching on private property. Design is to stabilize the slopes and keep the open conveyance of the ditch. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $0 $350,000 $0 $350,000 Operating Impact: $0 $0 $0 $0 $0 ($168,000) ($168,000) Project Pricing: JPrice estimate increased to reflect current costs. f GOLF COURSE Project Name: Driving Range Equipment Project Description: Funding Source: Golf Course I21/22 Replace3-gangrangepicker(2.7K);ReplaceBall Washer(2.6K). Justification: These items are geared toward the driving range and are used multiple times each and every day. It is not unusual for over 5,000 range balls to be hit out into the driving range. The range picker is used to retrieve the golf balls and the ball washer cleans the golf balls. Through wear and tear and very heavy use, these items need to be replaced. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $5,290 $0 $0 $0 $0 $5,290 Operating Impact: $0 $0 ($635) ($265) $106 $476 ($317) Project Pricing: Prices were taken out of Easy -Picker Golf Products, Inc. Project Name: Irrigation Software Upgrade Project Description: Funding Source: Golf Course I Upgrade the Irrigation Computer Software (14K). Justification: Currently, the irrigation computer is operating on a software system that is over 19 years old and is completely obsolete. The computer and software have crashed twice now and each time, Hector Turf techs were able to save the system, however, with each crash, techs have assured us that eventually the system will not be able to be saved. The software and irrigation computer are critical to controlling and programming the 930 irrigation rotors that are on the golf course. The quote includes: software upgrade, hardware upgrade, radio -interface upgrade and tech support and installation. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $14,000 $0 $0 $0 $0 $0 $14,000 Operating Impact: $0 ($2,520) ($560) $1,400 $3,080 $4,200 $5,600 Project Pricing: I Price is from Hector Turf which is the sole -source vendor for this software. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND Project Name: Construct Taxi Lane Project Description: Funding Source: 90% FAA Grant $519,338. Construction of Taxi Lane leading from future site for square hangars to 5% FDOT Grant $24,963. Taxiway Alpha. 5% Matching Requirements from Discretionary Sales Tax $24,963. Justification: ] This is in conjunction with the eventual development of a site for square hangars. Project Costs: FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 $569,264 $0 $0 $0 $0 $0 Operating Impact: $0 ($68,312) ($28,463) $11,385 $51,234 $79,697 Project Pricing: IEstimated by enaineerim consultant. Project Name: Construction of Square Hangars Project Description: Funding Source: 80% FDOT Grant $708,603. Develop the Site and Construct Square Hangars. 20% Matching Requirements from Discretionary Sales Tax $176.679. Justification: This is an opportunity to increase rental revenues. Project Costs: FY 20-21 FY 21-22 FY 22-23 $0 $885,282 $0 Operating Impact: .$0 $0 ($6,147) Project Pricing: IEstimated by engineering consultant. Project Total $569,264 $45,541 1 Project FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $885,282 $2,706 $11,558 $20,411 $28,528 Project Name: JEstablish Sewer Service Project Description: Funding Source: 80% FDOT Grant $800,000. Connect to anticipated County extention of sewer main to provide sewer 20% Matching Requirements from service on west side of Airport. Discretionary Sales Tax $200,000. Justification: I This will enable sewer service to the planned Public Facilities Compound. Project Costs: FY 20-21 FY 21-22 FY 22-23 $1,000,000 $0 $0 Operating Impact: $0 ($390,000) ($390,000) Project Pricing: (Estimated based on experience. Project FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $1,000,000 ($380,000) ($380,000) ($370,000) ($1,910,000) I Project Name: Economic Development Hangar Project Description: Funding Source: 50% FDOT Grant $500,000. Construct a hangar for economic development. 50% Matching Requirements from Discretionary Sales Tax $500,000. Justification: I This can be anticipated to enhance the City's economic development potential. Project Costs: FY 20-21 FY 21-22 FY 22-23 $0 $1,000,000 $0 Operating Impact: $0 ($25,000) ($15,000) Project Pricing: I Estimated by engineering consultant. Project FY 23-24 FY 24-25 FY 25-26 Total $0 $0 $0 $1,000,000 ($5,000) $5,000 $15,000 ($25,000) 1 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2020-2025 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: JRehab Taxiway Alpha Apron Project Description: Funding Source: 80% FDOT Grant $232,000. Rehabilitation of Taxiway Alpha Apron. 20% Matching Requirements from Discretionary Sales Tax $58,000. Justification: This taxiway apron will require rehabilitation in this time frame. f Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $0 $290,000 $0 $0 $0 $0 $290,000 Operating Impact: $0 $0 ($34,800) ($14,500) $5,800 $26,100 ($17,400) Project Pricing: Estimated by engineering consultant. f Project Name: Rehab Runway 05/23 Project Description: Funding Source: 90% FAA Grant $1,980,000. Rehabilitation of asphault and striping on Runway 05/23. 5% F90T Grant $110,00G. 5% Matching Requirements from Discretionary Sales Tax $110,000. Justification: This runway will require rehabilitation in this time frame. Project Costs: FY 20-21 FY 21-22 $0 $0 Operating Impact: FY 22-23 FY 23-24 $2,200,000 $0 $0 $0 $0 ($264,000) Project Pricing: IEstimated by engineering consultant. FY 24-25 FY 25-26 $0 $0 ($110,000) $44,000 Project Name: Apron Reconstruction Project Description: Funding Source: 80% FDOT Grant $120,000. Engineering and design for the reconstruction of the apron. 20% Matching Requirements from Discretionary Sales Tax $30,000. Justification: This apron will require rehabilitation in this time frame. Project Costs: FY 20-21 FY 21-22 FY 22-23 FY 23-24 $0 $0 $0 $150,000 Operating Impact: Project Total $2,200,000 ($330,000) Project FY 24-25 FY 25-26 Total $0 $0 $150,000 $0 $0 $0 $0 ($18,000) ($7,500) ($25,500) Project Pricing: Estimated by engineering consultant. BUILDING FUND Project Name: Front Counter Renovations Project Description: Funding Source: Building Fund Renovate front counter area. Lower and increase size of counter area by moving counter and wall back, add/relocate doors and cabinets, relocate light fixtures and replace flooring as needed. Justification: This counter is out of ADA compliance. Lowering counter and moving it back will provide room for improved customer waiting area seating and add file space for public information. It will also allow the office space behind the front counter area to be re -configured. Project Costs: Project FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Total $24,000 $0 $0 $0 $0 $0 $24,000 Operating Impact: $0 $0 $0 $0 $0 $0 $0 Project Pricing: Written quotes for budgeting purposes received from two contractors. Tredsetters Construction Inc, $18,600.1 Treasure Coast Construction Management, $24,850. GENERALFUND PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18.19 FY 19-20 FY 20-21 Property Taxes (See Calculations Below),5% Growth $ 3,941,541 $ 4,001,929 $ 4,262,807 Franchise Fees (Flat 19-20, 4.5%20-21, 3.5%Growth) 1,343,744 1,399.140 1,462,101 Utility Service Tax (Flat 19-20, 4.5% 20-21, 3.5% Growth) 2,882,460 2.988,314 3.122,777 Intergovernmental (-21.2%6 Mo.19-20, 4.5%20-21, 3.5 Growth) 3,081,248 2,608,646 2,341,085 Investment Income(Same 19-20, 1%Growth) 155,213 61,500 61,500 Other Revenue (2% Growth) 957,375 1,096,646 1,126,233 Charges to Cemetery 55,000 80,000 85,000 Transfers from Golf Course - 26,901 35,000 Transfers from Airport 23,928 25,000 150,000 FEMA and State Reimbursements 532,620 14,706 193,666 GENERAL FUND REVENUE $ 12,973,129 $ 12,302,782 $12,840,169 Personnel (Insurance (3%) Then 5%, Pay Zero. Then 2.5%) $ 9,228,444 $ 9,728,850 $ 9,906,781 Operating Expenditures 2,573.88 2,833,102 2.719,478 Total Operation and Maintenance $ 11,802,326 $ 12,561,952 $12,626,259 Transfers to Other Funds 23,244 4,691 City Clerk Equipment 13,983 2,310 MIS Equipment 24,320 912 Police Personnel Equipment 59,224 74,853 35,600 Police Early Warning System 14,650 COPE Vehicles Graphic Wrap 51000 Public Works Roads Equipment 55,743 48,400 Public Works Roads Vehicle 39,190 Public Facilities Fleet Equipment 9,595 2,800 Cemetery Bench Seats and Monuments 20.000 Public Facilities Maintenance Equipment 18,374 13,500 Public Facilities Repairs 42.525 6,800 Leisure Services Facility Repairs Leisure Services Parks Equipment 67,159 27,588 29,000 Leisure Services Vehicles 73,481 67.580 34,000 Leisure Services Parks Securitiy Cameras 10,000 Leisure Services Friendship Park Tennis Courts 30,000 Leisure Services Barber Street Shed 10,000 Community Development Sustainable Sebastian 16.500 Community Development Plotter/Scanner 14,650 TOTAL EXPENDITURES FY 19 $ 12,147,449 TOTAL EXPENDITURES FY 20 TOTAL EXPENDITURES FY 21 TOTAL EXPENDITURES FY 22 TOTAL EXPENDITURES FY 23 TOTAL EXPENDITURES FY 24 TOTAL EXPENDITURES FY 25 TOTAL EXPENDITURES FY 26 $ 12,898,591 $12.840,169 BEGINNING UNRESTRICTED RESERVE BALANCE $ 5,373,381 $ 6,199,061 TOTAL REVENUES 12,973,129 12,302,782 TOTAL EXPENDITURES 12,147,449 12,898.591 UNRESTRICTED RESERVE BALANCE PER CAFR $ 6,199,061 $ 5,603,252 Assigned Funds (Inventory, Prepaids & Receivables) 460.621 808.720 Available for Emergencies $ 5,338,440 $ 4,794,532 Revenue vs Expenditures Increase Cemetery Transfer $5K 20-21 Then to $90K Total Zero Raises, (3%) Insurance in 20-21. Then 2.5% Raises 5% Insurance FY 21-22 FY 22-23 FY 23.24 FY 24-25 FY 25-26 $ 4,475,947 $ 4,699,745 $ 4,934,732 $ 5,181,469 $ 5,440,542 1,513,275 1,566,239 1,621,058 1,677, 795 1,736, 517 3,232,074 3,345,197 3,462,279 3,583,458 3,708,879 2,423,023 2,507,829 2,595,603 2,686,449 2,780,475 62,115 62,736 63,364 63,997 64,637 1,148,758 1,171, 733 1,195,167 1,219,071 1,243,452 90,000 90,000 90,000 90,000 90,000 35,000 35,000 35,000 35,000 35,000 $ 12,980,192 $ 13,478,478 $ 13,997,202 $ 14,537,238 $ 15,099,503 $ 10,188,975 $ 10,478,224 $ 10,774,704 $ 11,078,597 $ 11,390,086 2.719,478 2,719,478 2,719.478 2.7194_ 88 _ 2.719.478 $ 12,908,453 $ 13,197,702 $ 13,494,182 $ 13,798,075 $ 14,109,564 56,000 32,500 20,000 38,000 39,500 9.880 4,800 40,000 18,300 13,000 14,000 34,000 34,000 34,000 $ 13,045,633 $ 13,269,002 $ 13,662,182 $ 13,868,075 $ 14,149,064 _ $ 5,603,252 $ 5,603,252 $ 5,537.811 $ 5,747,287 $ 6,182,306 $ 6,851,470 12,840,169 12,980,192 13,478,478 13,997,202 14,537,238 15,099,503 12,840.169 13.045,633 13,269.002 13,562,182 13 868.075 14,149,064 $ 5,603,252 $ 5,537,811 $ 5,747,287 $ 6,182,306 $ 6,851,470 $ 7,801,909 623,720 588.720 553.720 518,720 483,720 448, 220 $ 4,979,532 $ 4,949,091 $ 6,193,567 $ 5,663,586 $ 6,367,750 $ 7,353,189 - (65,441) 209,476 435,020 669,164 950,439 Note: Begin in 20-21 paying down Loans from Golf Course by $35K per year LOCAL OPTION GAS TAX FUND PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23.24 FY 24.25 FY 25-26 Local Option Gas Taxes (20-21 Flat, then 4 % Growth) $ 711,023 $ 710,000 $ 710,000 $ 738,400 $ 767,936 $ 798,653 $ 830,600 $ 863,824 FOOT Lighting Agreement 13,295 13,694 14,105 14,528 14,964 15,413 15,875 16,351 Investment Income 8,902 10,770 13,282 10,257 9,320 7,724 9,236 11,139 Total Revenues $ 733,220 $ 734,464 $ 737,387 $ 763,185 $ 792,220 $ 821,790 $ 855,711 $ 891,314 R/R Crossing Maintenance $ 48,344 $ 5,400 $ 5,400 $ 5,400 $ 5,400 $ 5,400 $ 5,400 $ 5,400 Road Condition Assessment 11,500 38,900 Road Signs and Markings 19,011 - - _ Sidewalk Construction and Repair 1,350 Total Operational and Maintenance $ 80,205 $ 5,400 $ 5,400 $ 5,400 $ 44,300 $ 5,400 $ 5,400 $ 5,400 Debt Payment - Final FY22-23 243,187 243,802 243,340 242,801 122,174 Paint Striping Machine/Trailer Concrete Planer/Dust Vacuum Indian River Drive Repaving/Improvements _ 53,419 Riverview Park Sidewalks 46,581 Street Repaving 370,643 TOTAL EXPENDITURES FY19 $ 747.454 Track Skid Steer 106,000 6 Year Street Repaving Program 108,850 400,000 350,000 600,000 600,000 600,000 600,000 TOTAL EXPENDITURES FY20 $ 510,633 School Zone Lights 46,510 Update City Street Signs 81,000 Sidewalk Construction/Repair 100,000 100,000 100,000 100,000 100,000 100,000 Wheel Loader 130,000 Tandum Axle Dump Truck 115,000 Brush Truck 50,000 Pavement Marking Unit 85,000 TOTAL EXPENDITURES FY21 $ 1,006,250 TOTAL EXPENDITURES FY22 $ 863,201 TOTAL EXPENDITURES FY23 $ 951,474 TOTAL EXPENDITURES FY24 $ 705,400 TOTAL EXPENDITURES FY25 $ 705,400 TOTAL EXPENDITURES FY26 $ 705,400 BEGINNING FUND BALANCE $ 553,344 539,111 762,942 494,079 394,063 234,808 351,198 501,509 BUDGET RESERVE -5%OFEXPENSES 25,213 13,342 38,146 31,020 41,465 35,270 35,270 35,270 UNRESTRICTED RESERVE BALANCE $ 528,131 $ 525,769 $ 724,797 $ 463,059 $ 352,598 $ 199,538 $ 315,928 $ 466,239 TOTAL REVENUES 733,220 734,464 737,387 763,185 792,220 821,790 855,711 891,314 TOTAL EXPENDITURES+TRANSFERS 747,454 510,633 1,006,250 863,201 951,474 705,400 705,400 705,400 ENDING FUND BALANCE $ 513,897 $ 749,600 $ 455,933 $ 363,043 $ 193,343 $ 315,928 $ 466,239 $ 652,153 DISCRETIONARY SALES TAX FUND (DST) PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 DST Revenue (3.9%> 20-21, then 4.5% Growth) $ 3,524,825 $ 3,426,81a $ 3,581,025 $ 3,742,171 $ 3,910,569 $ 4,086,544 $ 4,270,439 $ 4,462,608 Principal from $285,000 Airport Advance 09/29/08 6,730 61999 7,279 7.570 7,873 10,188 10,596 10,596 Interest from $285,000 Airport Advance 11,270 11,001 10,721 10,430 10.127 9,812 9,404 9,404 Principal from $267,511 Airport Advance 01/05/11 1,946 2,024 2,105 8,189 8,517 8,858 9,212 9,212 Interest from $267,511 Airport Advance 10.554 10,476 10,395 10,311 9,983 9.642 9,288 9,288 Investment Income 85,250 42,999 58,678 26,838 33,255 31.261 42,582 59,868 DST PROJECT REVENUE $ 3.640,575 $ 3,500,317 $ 3,670,203 $ 3,805,508 $ 3,980.324 $ 4.156,306 $ 4,351.521 $ 4,560,977 Stormwater Debt (Retires 5101/22) $ 402,914 $ 401,355 $ 400,961 $ 234,292 $ - $ - $ - Server/Host Update 43.196 43,195 43.195 43,195 43,195 City Computers 1,386 10,000 35,000 45.000 35,000 46,000 35.000 45,000 Police Computers 34.376 75,000 - - - - - - Audio Visual Equipment 5,000 75,000 - - - - - COSty Equipment 10,000 10,000 10,000 10,000 10,000 10,000 Phone System 100,000 Network Infrastructure - 26,804 39,000 30,000 30.000 30,000 30,000 30,000 Over -the -Air Connections - 10,000 20.000 Core and Remote Switches 25,000 20,000 Firewall Software 2,893 Police Vehicles 412,613 355,000 373,500 300,000 305.000 310.000 315,000 320,000 Speed Trailers 13,530 Police Evidence Building/Fixtures 49.904 40,000 Police Dispatch Equipment 73,050 191,000 Street Reconstruction 320,469 500,000 260,000 Roads Division Heavy Equipment 51,462 CavCor Boat Parking Paving Completion 56,810 Facilities Maintenance Truck 65,000 Public Facilities Compound 5,088,899 1,250,000 1,250,000 1,000,000 City Emergency Generators 24,118 175,247 Four Post Hydraulic Lift 11,536 Pickle Ball Courts 120.751 Community Center Offices 40,000 Barber Street Lightning System 24,000 Purchase 190 Sebastian Blvd. 1,842 Harrison Street Park Plaza 270,000 250,000 N. Central Avenue Event Plaza Design 40,000 250,000 250.000 Tree Protection Plan 135,000 135,000 Working Waterfront Phase 2A Enhancements 6,320 25,700 Working Waterfront Phase 3 Parking Lot 19,671 Oyster Pointe Drainage 36.567 Tiki Bar Drainage 43.768 Canal Restoration 250.000 500,000 500.000 500,000 500,000 500.000 500,000 Stonecrop Drainage 12,425 33,645 Slip Lining 100,000 100,000 100,000 100,000 100,000 100,000 Renovate Golf Tees (Transfer to Golf Course) 50,000 Golf Clubhouse Water Hookup (Transfer to Golt Course) 60,000 Airport Master Plan Design/Environmental Study 2,800 Airport Shade Hangars 112,890 Taxiway "C"; D" and "E" Construction 114,D47 64,027 Security Cameras 47.843 Construction of Hangar "D" 13.840 260,000 Taxi Lane/Taxiway Alpha Design 3,199 Construct Taxi Lane 24,963 Establish Sewer Services 200,000 Economic Development Hangar 500,000 Construct Square Hangars 176,679 Rehab Taxiway Alpha Apron 58,000 Rehab runway 05123 110,000 Apron Reconstruction 30,000 TOTAL EXPENDITURES FY 19 Zi 1,61U,046 TOTAL EXPENDITURES FY 20 /,bb5,:tb1 TOTAL EXPENDITURES FY 21 2,9Sb,1519 TOTAL EXPENDITURES FY 22 4,142.1 tiff TOTAL EXPENDITURES FY 23 2,bb3, 19b TOTAL EXPENDITURES FY 24 L,U93,19b TOTAL EXPENDITURES FY 25 1,U10,000 TOTAL EXPENDITURES FY 26 b,wb.y// BEGINNING FUND BALANCE $ 3.654,598 $ 5,584,628 $ 1,519,593 $ 2.254,178 $ 1,917,520 $ 3,244,650 $ 5,307,760 $ 8,649.281 BUDGET RESERVE - 5%OF EXPENSES 80,527 378,268 146,781 207,108 132,660 104.660 50,500 - RESERVE FOR ADVANCES 614,424 505401 496017 480,258 463,868 444,822 425,014 405,206. UNRESTRICTED RESERVE BALANCE $ 2,959,647 $ 4,700,t $ 876S5 $ 1,566,811 $ 1,320,993 $ 2,695,168 $ 4,832,246 $ 8,244,075 TOTAL REVENUES 3,640,575 3,500,317 3,670,203 3,805,508 3,980.324 4,156,306 4,361,621 4,560,977 TOTAL EXPENDITURES+DEBT+TRANSFERS 1.610,546 7,565,351 2.935,619 4.142,166 2,653,195 2,093.195 1,010,000 - ENDING FUND BALANCE $ 4.989,676 $ 635,925 $ 1,611,380 $ 1,230,154 $ 2,648,122 $ 4,758,278 $ 8,173,767 $ 12,605,052 Cash on Hand $ 5,070,204 $ 1,014,192 $ 1,758,161 $ 1,437,262 $ 2,780,782 $ 4,862,936 $ 8,224,267 $ 12,805,052 Advanos F $285,000 Airport Advance 09/29108 213,919 $267,611 Airport Advance 01105111 191,287 % 405,206 Tax Increment from City Tax Increment from County Rents Clambake Donation to Riverfront Sidewalks Transfer for Crabby Bill's Roof Repair (From R&R Account) Lagoon Council Sewer Connection Grant Investment Income PROJECTED REVENUE Waterfront Renovations/Expenses (Crabby Bills) Facade/Sign Improvement Program Sewer Connection Program Special Events Operating Expenditures Update CRA Master Plan Wayfinding Signage Working Waterfront Riverview Park Sidewalk Replacement Tree Plan ConsultanttTree Program TOTAL EXPENDITURES FY19 TOTAL EXPENDITURES FY20 TOTAL EXPENDITURES FY21 TOTAL EXPENDITURES FY22 TOTAL EXPENDITURES FY23 TOTAL EXPENDITURES FY24 TOTAL EXPENDITURES FY25 TOTAL EXPENDITURES FY26 BEGINNING FUND BALANCE ANNUALREVENUES ANNUAL EXPENDITURES ENDING FUND BALANCE Detail on Ooeratina Expenditures: Indian River County Tax Assessor City of Sebastian Administration Landscaping Other Contractual Submerged Land Lease Travel Training and Education Legal Advertisements Supplies CRA Association Florida Redevelopment Association Dues Landfill Fee for Fisherman's Landing Total Operating Expenditures RIVERFRONT CRA FUND PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 $ 183,130 $ 182,732 $ 194,804 $ 204,544 $ 214,771 201,086 220,508 235,065 246,818 259,159 36,000 36,000 36,000 36,000 36,000 3,000 20,457 59,008 100,000 100,000 14,101 18,750 9,209 24,531 24,855 6 516,782 $ 557,990 $ 475,078 $ 611,893 $ 534,785 $ 6 35,466 $ 18,753 $ 20,000 $ 20,000 $ 20,000 $ - 15,000 40,000 40,000 40,000 170,253 200,000 - 200,000 43,460 40,000 48,500 48,500 48,500 261,828 270,937 191,717 183,009 185,781 35,780 - - 113,000 - 45,000 - 32,041 19,705 > 566,492 $ 689,731 $ 345,217 $ 491,509 $ 294,281 FY 23.24 FY 24-25 FY 25-26 $ 225.510 $ 236,786 $ 248,625 272,117 285,723 300,009 36,000 36,000 36,000 100,000 100,000 46,626 50,552 76,476 680,253 $ 609,061 $ 761,110 20,000 $ 20,000 $ 20,000 40,000 40,000 40,000 200,000 - 200,000 48,500 48,500 48,500 188,637 191,578 194,608 $ 497,137 $ 300.078 $ 503,108 $ 443,814 $ 394,104 $ 262,363 $ 392.224 $ 512,608 $ 753,112 $ 936,228 $ 1,245,210 516,782 557,990 475,078 611,893 534,785 680,253 609,061 761,110 566,492 689,731 345,217 491,509 294,281 497,137 300,078 503.108 $ 394,104 $ 262,363 $ 392,224 5 512,608 $ 763,112 5 936.228 $ 1,245,210 S 1,503,212 $ 5,000 $ 5,000 $ 5,000 $ 90,372 99,076 89,725 156,444 160,000 78,222 - - 10,500 5,480 4,200 4,300 - - 500 395 400 5,000 $ 5,000 $ 92,417 95,189 78,222 78,222 4,300 4,300 569 200 1,000 1,000 1,000 365 - - - - 175 175 175 175 175 495 495 495 495 495 2,928 1,396 1,400 1,400 1,400 $ 261,828 $ 270,937 $ 191,717 $ 183.009 $ 185,781 5,000 $ 5,000 $ 5,000 98,045 100,986 104,016 78,222 78,222 78,222 4,300 4,300 4,300 1,000 1,000 1,000 175 175 175 495 495 495 1,400 1,400 1,400 $ 188,637 $ 191,578 $ 194,608 Stormwater Fees Sale of Fixed Assets Investment Income TOTAL REVENUE FUND REVENUE Personnel Operating Accounts Landscaping Contract NPDES 5 Year Permit Total Operational and Maintenance Stormwater Master Plan Concrete Chipping Hammer Level, Saw and Pin Locator Pumps, Sod Cutter and Compactor Mini Excavators Equipment Trailer Track Excavator Zippy Head Mowers Lowboy Tractor 8 Trailer Transfers Out to Stormwater Projects Fund Stormwater Improvements TOTAL REVENUE FUND EXPENDffURES BEGINNING FUND BALANCE BUDGET RESERVE -15% TO 5% OF EXPENSES UNRESTRICTED RESERVE BALANCE ANNUAL REVENUES ANNUAL EXPENDITURES ENDING FUND BALANCE Transfers In from Stormwater Revenue Fund Grants TOTAL PROJECT REVENUE Stonecrop Drainage Roadway Swale/Culvert Work Tulip Road Crossing Bayfront Road Crossing Ocean Cove Concha Dam TOTAL PROJECT EXPENDITURES STORMWATER UTILITY REVENUE FUND PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 $ 2,038,668 $ 2,038,668 $ 2,038,668 $ 2,038,668 $ 2,038,668 $ 2,038,668 $ 2,038,668 $ 2,038,668 - 38,250 37,764 36,083 44,844 46,281 39,441 41,764 39,459 40,346 $ 2,076,432 $ 2,113,001 $ 2,083,512 $ 2,084,949 $ 2,078,109 $ 2,080,432 $ 2,078,127 $ 2,079,014 $ 848.908 $ 672,310 $ 697,055 $ 714,481 $ 732,343 $ 750,652 $ 769,418 $ 788,654 536,318 631,512 734,983 734,983 734,983 734,983 734,983 734,983 78,222 78,222 78,222 78,222 78,222 78,222 7,988 $ 1,385,226 $ 1,303.822 $ 1,510,260 $ 1,527,686 $ 1,553,536 $ 1,563,857 $ 1,582,623 $ 1,601,859 200,000 1,868 4,050 16,330 55,000 58,000 25,000 182,793 225,000 48,000 165,000 275,000 100,000 900,000 350,000 350,000 450,000 100,000 133,759 $ 1,537,183 $ 1,761,615 $ 2,052,310 $ 2,427,686 $ 1,958,536 $ 2,196,857 $ 2,032,623 $ 1,701,859 $ 360,464 $ 889,713 $ 1,241,099 $ 1,272,301 $ 929,564 $ 1,049,136 $ 932,711 $ 978,214 76,869 88,081 102,616 121,384 97,927 109,843 101,631 85,093 $ 273,605 $ 801,632 $ 1,138,484 $ 1,150,917 $ 831,637 $ 939,293 $ 831,080 $ 893,121 2,076,432 2,113,001 2,083,512 2,084,949 2,078,109 2,080,432 2,078,127 2,079,014 1,537,183 1,761,615 2,052,310 2,427,686 1,958,536 2,196,857 2,032,623 1.701.869 $ 812,854 $ 1,153,018 $ 1,169,686 $ 808,180 $ 951,210 $ 822,868 $ 876,583 $ 1,270,276 STORMWATER UTILITY PROJECTS FUND PROJECTED BALANCES FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 $ - $ 275,000 $ 100,000 $ 900,000 $ 350,000 $ 350,000 $ 450,000 $ 100,000 645,000 $ $ 920,000 $ 100,000 $ 900,000 $ 350,000 $ 350,000 $ 450,000 $ 100,000 $ 860,000 60,000 100,000 100,000 100,000 100,000 100,000 100,000 250,000 250,000 350,000 $ 800,000 $ $ 920,000 $ 100,000 $ 900,000 $ 350,000 $ 350,000 $ 450,000 $ 100,000 RECREATION IMPACT FEE FUNDS PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Recreation Impact Fees $ 129,550 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 Investment Income 14,251 7,024 5,000 4,663 7,896 12,791 14,430 19,652 PROJECTED REVENUE $ 143,801 $ 157,024 $ 155,000 S 154,663 5 157,896 $ 162,791 $ 164,430 $ 169,652 Community Center (Paving/Drainage/Ligl $ 6,160 $ - $ - $ - $ - $ - $ - $ - AII Inclusive Dock - 40,000 Football Field Restrooms 137,172 Pickle Ball (Also See DST) 120,751 302,072 Bark Park Shade Structure 129 13,871 Park Improvements 12,487 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Park Identification Signage 22,990 102,010 30,000 30,000 TOTAL EXPENDITURES FY 19 $ 299,689 Barber Street Football Bleachers 20,000 Barber Street Baseball Dugouts 60,000 40,000 Barber Street Fencing 73,000 Playground Improvements 70,000 40,000 40,000 110,000 40,000 80,000 TOTAL EXPENDITURES FY 20 $ 630,953 TOTAL EXPENDITURES FY 21 $ 160,000 TOTAL EXPENDITURES FY 22 $ 90,000 TOTAL EXPENDITURES FY 23 $ 60,000 TOTAL EXPENDITURES FY 24 $ 130,000 TOTAL EXPENDITURES FY 25 $ 60,000 TOTAL EXPENDITURES FY 26 $ 100,000 BEGINNING FUND BALANCE $ 653,069 $ 497,181 $ 23,252 $ 18,252 $ 82,915 $ 180,811 $ 213,601 $ 318,031 TOTAL REVENUES 143,801 157,024 155,000 154,663 157,896 162,791 164,430 169,652 TOTAL EXPENDITURES 299,689 630,953 160,000 90,000 60,000 130,000 60,000 0 ENDING FUND BALANCE $ 497,181 $ 23,252 $ 18,252 $ 82,915 $ 180,811 $ 213,601 $ 318,031 $ 487,683 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 BEGINNING FUND BALANCE: Zone A Zone B Zone C Zone D All Zones Recreation Impact Fees Zone A Zone B Zone C Zone D All Zones Investment Income Zone A Zone B Zone C Zone D All Zones Transfers: Zone A Zone B Zone C Zone D All Zones Ending Balances: Zone A Zone B Zone C Zone D All Zones $ 109,404 $ 41,809 $ 796 $ 11,667 $ 21,707 $ 51,657 $ 55,713 $ 87,390 136,776 108,781 17,363 796 18,656 58,332 72,847 115,656 114,001 78,474 4,821 558 18,370 38,020 31,137 11,192 292,888 268,116 271 10,230 29,181 37,802 58,904 108,792 S 653,069 $ 497,180 $ 23,251 $ 23,251 $ 87,914 5 185,810 $ 218,600 $ 323,030 $ 13,730 $ 10,000 $ 15,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 28,059 15,000 15,000 40,000 40,000 40,000 40,000 40,000 26,268 30,000 30,000 20,000 20,000 20,000 20,000 20,000 61,491 95,000 95,000 60,000 60,000 60,000 60,000 60,000 $ 129,550 S 150,000 $ 150,000 $ 150,000 3 150,000 $ 150,000 $ 150,000 $ 150,000 $ 5,672 $ 591 $ 171 $ 2,340 $ 1,950 $ 3,556 $ 3,678 $ 5,316 1,276 1,537 3,734 160 1,676 4,015 4,809 7,036 1,540 1,109 1,037 112 1,650 2,617 2,055 681 5,764 3,788 58 2,051 2,621 2,602 3,888 6,618 S 14,251 5 7,024 $ 5,000 5 4,663 $ 7,896 5 12,791 $ 14,430 S 19,652 $ 86,997 $ 51,603 $ 4,300 $ 22,300 $ 2,000 $ 29,500 $ 2,000 $ 22,000 $ 57,330 $ 107,955 $ 35,300 $ 22,300 $ 2,000 $ 29,500 $ 2,000 $ 22,000 $ 63,335 $ 104,762 $ 35,300 $ 2,300 $ 2,000 $ 29,500 $ 42,000 $ 22,000 $ 92,027 $ 366,633 $ 85,100 $ 43,100 $ 54,000 $ 41,500 $ 14,000 $ 34,000 $ 299,689 $ 630,953 $ 160,000 $ 90,000 5 60,000 $ 130,000 $ 60,000 $ 100,000 $ 41,809 $ 796 $ 11,667 $ 21,707 $ 51,657 $ 55,713 $ 87,390 $ 100,707 108,781 17,363 796 18,656 58,332 72,847 115,656 140,692 78,474 4,821 558 18,370 38,020 31,137 11,192 9,873 268,116 271 10,230 29,181 37,802 58,904 108,792 141,410 $ 497,180 $ 23,251 $ 23,251 $ 87,914 $ 185,810 $ 218,600 $ 323,030 $ 392,682 FY 19 7 Year Ending Income Balances Thru FYI9 Zone A 796 369,174 Proves We are Spending Income Received Within Past 7 Years Zone B 17,363 199,445 Zone C 4,821 140,181 Zone D 271 428,098 Payments in Lieu of Parking Investment Income PROJECTED REVENUE Expenditures: None Programmed PROJECTED DISBURSEMENTS NONEXPENDABLE TRUST FUND: BEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCE PARKING IN LIEU OF FUND PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 $ - $ 500 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 2,500 $ - 1,393 1,344 1,376 1,493 1,601 1,711 1,824 1,928 $ 1,393 $ 1,844 $ 4,376 $ 4,493 $ 4,601 $ 4,711 $ 4,324 $ 1,928 $ 54,598 $ 55,991 $ 57,835 $ 62,211 $ 66,704 $ 71,305 $ 76,016 $ 80,340 1,393 1,844 4,376 4,493 4,601 4,711 4,324 1,928 $ 55,991 $ 57,835 $ 62,211 $ 66,704 $ 71,305 $ 76,016 $ 80,340 $ 82,269 CEMETERY TRUST FUND PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Lot Sales $ 111,350 $ 105,000 $ 105,000 $ 105,000 $ 105,000 $ 105,000 $ 105,000 $ 105,000 Interest Income 24,824 10,453 9,379 8,678 8,265 8,097 8,328 8.422 PROJECTED REVENUE $ 136,174 $ 115,453 $ 114,379 $ 113,678 $ 113,265 $ 113,097 $ 113,328 $ 113,422 Expended from Permanent Endowment: Cemetery Equipment - 19,500 - - 14,000 Cemetery Driveway Resurfacing 15,000 - - - Cemetery Grounds Improvements - 20,000 20,000 40,000 General Fund Transfer for Operations 55.000 80,000 85,000 90,000 90,000 90,000 90,000 90,000 TOTAL OPERATIONAL EXPENDITURES $ 55,000 $ 80,000 $ 139,500 $ 110,000 $ 130,000 $ 90,000 $ 104,000 $ 90,000 Expended from Non -Endowed (Capital): Improvements to Sand Hill Section 41,478 150,000 Columbarium Niches 45,000 45,000 PROJECTED CAPITAL DISBURSEMENTS 41,478 150,000 45,000 45,000 - - - - TOTAL PROJECTED DISBURSEMENTS $ 96,478 $ 230,000 $ 130,000 $ 135,000 $ 90,000 $ 90,000 $ 90,000 $ 90,000 PERMANENT ENDOWMENT: BEGINNING FUND BALANCE $ 708,034 $ 708,709 $ 681,209 $ 594,209 $ 536,709 $ 459,209 $ 421,709 $ 370,209 ANNUAL REVENUES 55,675 52,500 62,500 52,500 52,500 52,500 52,500 52,500 ANNUAL EXPENDITURES& TRANSFERS (55,000) {80,000) (139,500} (110,000) i130,00M f90,000) (104,000) (90,0001 ENDING FUND BALANCE $ 708,709 $ 681,209 $ 594,209 $ 536,709 $ 459,209 $ 421,709 $ 370,209 $ 332,709 NON -ENDOWED (Capital) BEGINNING FUND BALANCE $ 304,725 $ 343,746 $ 256,699 $ 273,578 $ 289,756 $ 350,521 $ 411,118 $ 471,946 ANNUAL REVENUES 80,499 62,953 61,879 61,178 60,765 60,597 60,828 60.922 ANNUAL EXPENDITURES (41,478) (150,0m (45,000) f45,000} - - - ENDING FUND BALANCE $ 343,746 $ 256,699 _V 273,578 $ 289,756 $ 350,521 $ 411,118 $ 471,946 $ 532,868 TOTAL ENDING BALANCE OF TRUST FUND $ 1,052,465 $ 937,908 $ 867,787 $ 826,465 $ 809,730 $ 832,827 $ 842,155 $ 865,577 Charges for Services (.5% per year increase) Proshop Sales Rents Other Revenue Sale of Carts or Equipment Investment Income Transfer from DST Fund PROJECTED REVENUE Personnel (2.5% per year on Full-time) Operating Costs Proshop Cost of Sales Airport Rent Capital Lease Principal - Golf Carts Capital Lease Interest - Golf Carts Repayment of General Fund Cash Flow Loans Replace Irrigation Pump Clubhouse Water Hookup Renovate Golf Tees Driving Range Equipment Irrigation Software Upgrade Interest Payment to Building Fund Principal Payment to Building Fund TOTAL FY 19 TOTAL FY 20 TOTAL FY 21 TOTAL FY 22 TOTAL FY 23 TOTAL FY 24 TOTAL FY 25 TOTAL FY 26 BEGINNING UNRESTRICTED RESOURCES TOTAL REVENUES TOTAL OPERATING FUND EXPENDITURES ENDING UNRESTRICTED RESOURCES Capital Purchases Principal on Building Loan Principal on Golf Cart Loan Depreciation Net Increase in Net Investment in Capital Assets Due to Other Funds Balances Building Fund Advance Balance CAM Unrestricted Balance GOLF COURSE FUND PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 $1,277,094 $1,297,108 $ 1,356,449 $1,363,231 87,462 100,000 105,000 105,000 27,463 30,000 30,000 30,000 4,159 8,060 8,460 8,460 1,512 1,210 3,570 FY 22-23 FY 23-24 $ 1,370,047 $ 1,376,898 105,000 105,000 30,000 30,000 8,460 8,460 111,652 48,605 FY 24-25 FY 25-26 $ 1,383,782 $ 1,390,701 105,000 105,000 30,000 30,000 8,460 8,460 110,000 $ 1,401,260 $ 1,546,378 $ 1,499,909 $ 1,506,691 $ 1,625,159 $ 1,568,963 $ 1,527,242 $ 1,534,161 $ 367,734 $ 373,893 $ 389,913 $ 394,184 $ 398,561 $ 403,048 $ 407,647 $ 412,361 770,339 765,526 790,104 790,104 790,104 790,104 790,104 790,104 64,066 70,000 70,000 70,000 70,000 70,000 70,000 70,000 106,000 106,000 106,135 106,135 106,135 106,135 106,135 106,135 49,997 51,768 53,602 50,801 - 49,997 51,768 53,602 6,394 4,623 2,789 890 - 6,394 4,623 2,789 35,800 26,201 35,000 35,000 35,000 35,000 35,000 35,000 10,892 60,000 50,000 5,290 14,000 8,604 8,213 7,819 7,421 7,015 6,605 6,190 5,767 29,764 30,154 30,547 30,947 31,352 31,762 32,177 32,598 $ 1,449,590 $ 1,546,378 $ 1,499,909 $ 1,490,772 $ 1,438,167 $ 1,499,045 $ 1,503,644 $ 1,508,356 $ (623,866) $ (672,196) $ (672,196) $ (672,196) $ (656,276) $ (469,284) $ (399,367) $ (375,768) 1,401,260 1,546,378 1,499, 909 1,506,691 1,625,159 1,568,963 1,527,242 1,534,161 (1,449,590) (1,546,378) (1,499,909 (1,490,772 (1,438,167} (1,499,045 (1,503,644) (1,508,356) $ (672,196) $ (672,196) $ (672,196) $ (656,276) $ (469,284) $ (399,367) $ (376,768) $ (349,963) ' Adjust Interest for FY 21-22 (after 5th year) to 1% below 20 year Treasury Bond. 10,892 - 29,764 30,154 30,547 30,947 31,352 31,762 32,177 32,598 49,997 51,768 53,602 50,801 49,997 51,768 53,602 (219,216) (219,216) (219,216) (219,216) (219,216) (219,216) (219,216) (219,216) 667,959 (500,000) (473,799) (438,799) (403,799) (368,799) (333,799) (298,799) (263,799) (1,205,294) (1,176,140) (1,144,593) (1,113,646) (1,082,294) (1,050,532) (1,018,355) (985,757) $(1,838,094) $(2,458,429) $(2,390,655) $(2,311,189) $(2,108,241) $(1,921,155) $(1,828,193) $(1,732,535) AIRPORT FUND PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 OPERATING FUND: Fuel Sales Revenue $ 12,278 $ - $ - $ - $ - $ - $ - $ Pickle Ball Courts Rents - 6,795 6,795 6,795 6,795 6,795 6,795 6,795 Golf Course Rents 106,000 106,000 106,135 106,135 106,135 106,135 106,135 106,135 Facilities Maintenance Rents 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Police Storage Area 576 Other Rents (Without Growth) 331,628 347,434 359,685 359,685 359,685 359,685 359,685 359,685 Sale of Fixed Assets 46,450 820 - - - - - Investment Income - 3,250 - - - - - - Other Revenue 84,031 79,819 83,314 83,314 83,314 83,314 83,314 83,314 Transfer from General Fund - 4,691 - - - - - PROJECTED REVENUE $ 586.387 $ 554,809 $ 562,505 $ 561,929 $ 561,929 $ 561,929 $ 561,929 $ 561,929 Personnel 122,346 69,110 69,888 71,635 73,426 75,262 77,143 79,072 Operating Costs 285,849 181,913 177,251 177,251 177,251 177,251 177,251 177,251 General Fund Management Fee - 93,485 116,866 120.372 123,983 127,703 131,534 135,480 Fuel Purchases for Resale 8,946 Air Conditioners 18,000 20,000 20,000 AED for Terminal Building 1,286 Paint Terminal Building 21,700 Fire Control Panel 2,268 Update Fuel Terminal 19,253 Weather Reporting System 1,244 Equipment 38,281 Airport Drive East Street Lights 11,000 Transfer to Airport Construction Fund 63,321 - - - - _ Repayment of General Fund Advance 40,000 25,000 150,000 - - Repayment of DST Advances and Interest 30,500 30,500 30,500 36,500 36,500 38,500 38,500 38,500 TOTAL FY 19 $ 596,713 TOTAL FY 20 $ 449,289 TOTAL FY 21 $ 562,505 TOTAL FY 22 $ 425,758 TOTAL FY 23 $ 431,160 TOTAL FY 24 $ 418,715 TOTAL FY 25 $ 424,428 TOTAL FY 26 $ 430,303 BEGINNING RESOURCES $ (133,240) $ (143,566) $ (38,046) $ (38,046) $ 98,124 $ 228,893 $ 372.107 $ 509,608 TOTAL REVENUES 586,387 554,809 562,505 561,929 561,929 561,929 561,929 561,929 TOTAL EXPENDITURES+DEBT+TRANSFERS 596,713 (449,289 (562,505 (425,758 (431,160 (418,715) (424,428) (430,303 ENDING UNAPPROPRIATED RESOURCES $ �143,566) $ (38,046) $ (38,046� $ 98,124 $ 228,82 $ 372,107 $ 509,608 $ 641,234 CAPITAL FUND: BEGINNING RESOURCES $ 238,526 $ 98,956 $ - $ - $ - $ - $ - $ _ Grants 2,666,621 1,000,000 1,274,301 1,440,603 2,090,000 120,000 Transfers from Airport Revenue 63,321 Transfers from DST 204,497 250,000 224,963 734,679 110,000 30,000 Airport Master Plan 12,350 Tree Removal 9,000 Shade Hangars 564,451 Hangar D 69,199 1,348,956 Security Gate 7,606 Taxiway C 2,411.403 Contruct Taxi Lane 499,264 Construction of Square Hangars 885,282 Establish Sewer Service 1.000,000 Economic Development Hangar 1,000,000 Rehab Taxiway Alpha Apron 290,000 Rehab Runway 05/23 2,200,000 Apron Reconstruction 160,000 ENDING RESOURCES $ 98,956 $ - $ - $ - $ - $ - $ - $ - TOTAL OPERATING AND CAPITAL $ (44,610) $ (38,046) $ (38,046) $ 98,124 $ 228,893 S 372,107 $ 609,608 $ 641,234 General Fund Advance Balance 175,000 150,000 - - - - - DST Fund Advance Balance (536,913) (527,890) 1518,506 502,747 (486,357 (467,311) (447.503) (427,695) CAFR Unrestricted Balance $ (406,523) $ (415,936) $ (556,552� $ 404,623 $ (257,464) $ (95,204) $ 62,105 $ 213,539 BUILDING FUND PROJECTED BALANCES FISCAL YEARS 2021-2026 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Operating Revenue (No Growth) $ 862,650 $ 874,000 $ 862,450 $ 862,450 $ 862,450 $ 862,450 $ 862,450 $ 862,450 Other Revenue 1,417 2,100 2,100 2,100 2,100 2,100 2,100 2,100 Principal on Golf Course Loan 29,764 30,154 30,547 30,947 31,352 31,762 32,177 32,598 Interest on Golf Course Loan 8,604 8,213 7,819 7,421 7,015 6,605 6,190 5,767 Investment Income 15,128 11,500 16,822 16,957 17,220 17,218 16,941 16,379 PROJECTED REVENUE $ 917,563 $ 925,967 $ 919,738 $ 919,875 $ 920,137 $ 920,135 $ 919,858 $ 919,294 Pickup Truck 22,573 Personnel 593,833 Operating Costs 100,861 TOTAL FY 19 $ 694,694 Personnel 612,647 Operating Costs 122.412 TOTAL FY 20 $ 757,632 Personnel $ 733,076 Operating Costs 150,073 Front Counter Renovations 24,000 TOTAL FY 21 $ 907,149 Personnel 751,403 Operating Costs 150,073 TOTAL FY 22 $ 901,476 Personnel 770,188 Operating Costs 160,073 TOTAL FY 23 $ 920,261 Personnel 789,443 Operating Costs 150,073 TOTAL FY 24 $ 939,516 Personnel 809,179 Operating Costs 150,073 TOTAL FY 25 $ 959,252 Personnel 829,408 Operating Costs 150,073 TOTAL FY 26 $ 979,481 BEGINNING RESOURCES $ 350,937 $ 573,806 $ 742,141 $ 754,730 $ 773,130 $ 773,006 $ 753,625 $ 714,232 TOTAL REVENUES 917,563 925,967 919,738 919,875 920,137 920,135 919,858 919,294 EXPENDITURES+DEBT+TRANSFERS 694,694 757,632 907,149 901,476 920,261 939,516 959,252 979,481 ENDING UNRESTRICTED RESOURCES $ 573,806 $ 742,141 $ 754,730 $ 773,130 $ 773,006 $ 753,625 $ 714,232 $ 654,044 Depreciation (21,153) (21,153) (21,153) (21,153) (21,153) (21,153) (21,153) (21,153) Capital Purchases - 22,573 - Net Decrease in Net Investment in Capital As 31,742 - - - Golf Course Fund Advance Balance 1,205,294 1,175,140 1,144,593 1,113,646 1,082,294 1,050,532 1,018,355 985,757 CAM Unrestricted Balance $ 1,789,689 $ 1,918,701 $ 1,878,170 $ 1,865,623 $ 1,834,147 $ 1,783,004 $ 1,711,434 $ 1,618,648 Capital Improvement Program FY 2021 t 2026 Presentation of Proposed CIP Planning and Zoning Commission Thursday, August 6, 2020 Prepared By: Ken Killgore, Administrative Services Director/CFO Proposed Capital Improvement Program Packets Include Detailed Documents Describing Staffs CIP Proposals. Tonight's Objectives: Present Highlights of the Program. Hear Comments and Suggestions. Consider Motion to Recommend Proposed CIP to the City Council. Capitca' Improvement Proorq,ryj o Schedules of Capital Improvements, Largely Based on Operational Needs & Financial Capability. �> Budget Review Advisory Committee Reviewed Regarding Entire Operating Budget and Financial Strategies. o City Council Review August 26th, Public Hearings September 14th and 23rd, Proposed Capital Improvement Program CIP Projects-, General Government: $914,090 in Technology Additions/Upgrades to Stay Current &Provide Security. (DST) $2,,310 Blueprint/Survey Shelving. (GF) Police Department: $1,923500 in Vehicles. (DST) $224,,600 in Police Officer Equipment. (GF) Proposed Capital Improvement Program Community Development: $520,000 Harrison St. Park Plaza & $540f 000 for N. Central Ave. Event Plaza. (DST) > $45,,000 for Landscaping/Shoreline/Parking Lot Work at Working Waterfront. (CRA) $270,000 for Landscaping/Irrigation to Protect Trees at Riverview Park. (DST) $16,,500 Equipment in Support of Objectives for "'Sustainable Sebastian" (General Fund) $600,000 Septic to Sewer Grant Program (Matched 50/50 With Grant and CRA Funds.) Proposed Capital Improvement Program Roads Department: $46510 for School Zone Lights. $81,,000 to Update Street Signs. $3,,400,,000 Street Work. (LOGY) (LOGY) (LOGY) $500,000 Street Reconstruction. (DST) $600,000 Sidewalk Replacements. (LOGY) $48,400 Roads Equipment. (LOGY) $380,,000 Roads Heavy Equipment. (DST) hL- Proposed Capital Improvement Proqrarg- Public Facilities Department: $3,500,000 to Total $8,,588,,899 to Complete Public Works Compound. (DST) $17,480 Fleet Equipment. (General Fund) $33,500 Cemetery Equipment. (CTF) $80,000 Cemetery Grounds Repairs. (CTF) $15,000 Cemetery Driveway Repaving. (CTF) $90,000 Cemetery Columbarium Niches. (CTF) $20,000 Cemetery Bench Seats & Columbaria Monuments. (General Fund) � $118,,500 Maintenance Equip./Vehicle. (GF) $6,800 Storage Shed Roof. (GF) Proposed Capital Improvement Program Leisure Services Department: $18,300 Restroom/Office Repairs. (GF) $$56,,000 Maintenance Equipment. (GF) $60,000 Park Identification Signage. (RIF) $40,000 BarberStreet Baseball Dugouts. (RIF) $75,000 Barber Street Fencing. (RIF) $136,,000 Replacement Vehicles. (GF) $350,000 Playground Improvements. (RIF) $120,000 Park Improvements. (RIF) $24,000 BarberStreet Lightning System. (DST) Proposed Capital Improvement Program Stormwater Fund: o $200,,000 Stormwater Master Plan. (SUF) $583,,150 Equipment. (SUF) o $600,,000 Slip Lining Pipes. (DST) o $600,000 Swale/Culvert Repairs. (SUF) o $3,000,000 Canal Restoration. (DST) o $800,000 Concha Dam Repairs. (SUF) o $250,,000 Tulip Drive Road Crossing. (SUF) $250,000 Bayfront Road Crossing. (SUF) $350,000 Ocean Cove Drainage. (SUF) Proposed capital Improvement Progrqrr- Golf Course: $5,290 Driving Range Equipment. (GC) $14.,000 Irrigation Software Upgrade. (GC) Building Fund: J $24,000 Front Counter Renovations. (BF) Proposed Capital Improvement Program Airport Projects: 90%FAA, 5% FDOT, 5%DST $569,264 Construction of Taxiway. $2,200,000 Rehab Runway 05/23. Airport Projects: 80% FDOT, 20%DST $885,262 Construct Square Hangars. $1,000,,000 West Side Sewer Service. $290,.000 Rehab Taxiway A Apron. , $150,,000 Apron Reconstruction. Airport Projects: 50% FDOT, 50%DST $1,rOOO,,000 Economic Development Hangar. Proposed Capital Improvement Program Stormwater Enterprise Funds Streets/Sidewalks P/W Compound Police Equipment CRA Projects Leisure Services New- Technology All Other $6,633,150 6,137,836 4,500,000 31500,000 2,148,100 1,991,500 879,300 911,780 956,000 24 22 16 13 8 7 3 3 4 Discretionary Sales Tax Grants Local Option Gas Tax Stormwater Fund Recreation Impact General Fund CRA Fund Cemetery Trust Building Fund Golf Course Total CIP $2.7, 1166 100 TOM s $12,953,922 51294,904 4,507,510 3,033,150 645,000 599,890 345,000 218,500 24,000 19,290 Capital Improvement Program o Questions.? o Comments or Concerns? n Motion to Recommend Proposed Capital Improvement Program to the City Council. C CnC# 7 AST HOME OF PELICAN ISLAND Community Development Department Accessory Structure Staff Report 1. Property Owner: 2. Contractor: 3. Requested Action: 4. Project Location: Mr. Thomas Klooz Brian Coffey Construction Approval of a 27' x 37' detached garage (999 sq. ft.) 402 Quarry Lane Lots 17 & 18, Block 203, Sebastian Highlands Unit 8 5. Current Zoning: RS-10 Current Land Use: Single-family Residence 6. Required Findings: Does Does Not COMDIV COME)h A. No accessory structure shall be constructed until the construction of the principal structure has been started. 1. House completed 1994 ; or house under construction 2. Accessory structure to be located on same lot as principal structure ; or located on second lot that has - r V been combined with principal lot by a unitv of title Ref. Book # 3155. Pape 1706 •required B. No accessory structure shall be located in any yard (setback): 1. Front yard: No detached accessory structure shall extend beyond the front building line of the principal structure that is located on the same real estate parcel or lot. Principal structure setback is 25.0' Accessory structure setback is N/A 2. Front yard on corner lot: Accessory structures may not be located in the secondary front yard of an improved corner lot unless the corner lot is joined in unity of title with an interior lot that contains the principle structure. However, said accessory structures shall not be located closer than 25 feet from the secondary front property line in the RS-10 zoning district, and in all other zoning districts shall meet required front yard setbacks. Secondary front yard setback is 20.0' and proposed accessory structure front yard setback is 25.0' Does Comply 3. Side yard: Required side setback is 10, Accessory structure side setback is 34' 4. Rear yard: The required rear yard is n/a . A detached accessory structure may encroach into the required rear yard, N/A provided it meets all the following: a. It is a minimum 10 feet from the rear property line. N/A Proposed accessory structure has a setback. b. It is not in an easement. Rear easement is and N/A proposed setback is c. It does not exceed 400 square feet in lot coverage. Proposed N/A accessory structure is square feet. d. It does not exceed 12 feet in height. Proposed accessory N/A structure is feet in height. Accessory structures which are attached, or do not meet the above four requirements must meet the standard rear setback N/A which is Proposed accessory setback is C. No mobile home, travel trailer or any portion thereof, or motor vehicle shall be permitted as an accessory structure. D. Applicant must expressly designate the type of the accessory structure (i.e. garage, shed, etc.) Garage E. Must comply with all city codes. F. The height of accessory structure cannot exceed height of principal structure. House is approximately 24' and accessory structure will be 18'-10" G. Attached or detached Quonset -type or style accessory structures are prohibited. H. A residential lot is allowed 5 square feet of accessory building area (cumulative) for every 100 square feet of lot area, up to a maximum 1000 square feet. Property square footage _20.037.6 x .05 = Allowable sq.ft. of accessory structures 1001.88 (1000 max.) Existing accessory structures 0 Proposed accessory structure 999 Total existing and proposed 999 Does Not Compl► 2 7. Planning and Zoning Commission Review: Any attached or detached accessory building, carport or breezeway over 500 square feet in area must be reviewed and approved by the Planning and Zoning Commission utilizing the following criteria: Does Does Not ComnlN Comoly A. Accessory structures may not be constructed or maintained from corrugated metal or corrugated metal -looking products. B. The roof of the accessory building must have a minimum pitch of 3:12. C. Accessory structures 501 sq.ft. to 750 sq.ft. in size shall be compatible with the overall general architectural design of the primary residence, including facade and materials, colors and trim, roofing materials and pitch. D. Accessory structures 751 sq.ft. to 1000 sq.ft. in size shall be of the same architectural design of the primary residence, including facade and materials, colors and trim, and roofing materials and pitch. Foundation plantings shall be required on all sides of the accessory structure excluding entranceways and doorways, as follows: 1 shrub for every 3 lineal feet and 24 inches in height at planting. Lineal dimension totals 112 _ 3 = Total Shrubs Required 38 Review fee has been paid: YES X NO Additional Considerations: The location of the proposed garage sits behind the existing home in a secondary lot that is adjoined by a recorded unity of title. The manner of construction appears to be identical to the existing home which has a painted stucco finish and metal roof. Items that staff feels need to be addressed would be that the applicant needs to amend the building department application to reflect a metal roof to match the existing home; it appears that 112 1.f of perimeter landscaping would be required which would necessitate the need for 38 shrubs to be planted around the perimeter of the proposed garage. As the property is a developed on a double lot, the code requires no less than 15 trees be kept or planted on site at the time of the certificate of completion for the proposed garage. It should also be noted that a driveway permit has been applied for. Staff also will require the $100 review fee for the accessory structure is paid prior to issuance of a building permit. The home was constructed in 1994, it appears that the proposed roof pitch match those on the existing home; the finish floor elevation is approximately 1.7' below the finish floor of the home - aesthetically making the proposed garage less "looming" over the existing home and surrounding structures. The proposed finish elevation at 22.0' meets city requirements for the garage. 3 The Board must decide if any deleterious effects exist with regard to the applicant's request, and make any necessary or additional recommendations. For the Boards Consideration: Staff recommends approval with the following conditions: 1. The applicant shall amend the building permit to reflect a metal roof to match the roof of the existing home. 2. The garage shall be painted to match the existing home. The applicant shall keep and maintain a minimum of 15 trees on the property & perimeter landscaping around the proposed garage. 4. The $100 review fee will be required prior to issuance of a building permit. Z� rh to 0 MYOF FBA�ST" HOME OF PELICAN ISLAND BUILDING DEPARTMENT 1225 MAIN STREET • SEBASTIAN, FLORIDA 32958 TELEPHONE: (772) 589-5537 • FAX (772) 589-2566 PERAIT APPLICATION ALL OF THE FOLLOWING MUST BE FILLED IN BY APPLICANT, ACCORDING TO FS V35 PERMIT # 0�� TRACKING # DATE: 7 Y 2 O z n INDIAN RIVER COUNTY PARCEL ID # 3 V 3 O o V o zzb3 vim" v� I �. RECEIVED B W LOT:17 18 BLOCK: z C 3 SUBDIVISION: J .A t�Orl P & I (o FLOOD ZONE: TYPE OF WORK: 2aW STRUCTURE []ADDITION []ALTERATION [] REPAIR []DEMOLITIONEI OTHER WORK INCLUDES: 4TRUCTURAL []ELECTRICAL []PLUMBING EIMECHANICAL []ROOFING - SLOPE:_ [] POOL R ALUMINUM STRUCTURE [] SHED 0 FENCE [] SLAB OR DECK [] OTHER WORK DESCRIPTION: U 0 I ' Vf al t' ESTIMATED JOB VALUE: S 0, 3 80 "O O TOTAL S/F ! r JOB NAME: K ko8 7- JOB ADDRESS: -1 O;t Q UQI�YL� jnoi e PROPERTY OWNER'S NAME: -'Cnr \ Vf rn[7 Z ADDRESS:_ q 0.QA l Cry CITY/STATE: 5 I-L UNDER AIR SUITE/UNIT NO. PHONE: ZIP CODE 5-"-Q5 6 CONTRACTOR BUSINESS NAME:$Yv!>ln r-e4 P -u CCa5AG W �%OfN LICENSE #: C [C 1301 q 7 QS ADDRESS: NCB H 5 5 Sq +-N -lr�m- CONTACT PHONE _ C $G l ol5 315 Q CITY/STATE: 1 e'm ZIP CODE S� C� n 7 CONTACT E-MAIL ADDRESS:_n(jr tT-r--af' n vn q r�':b r-f-y prl ARCHITECT/ENyV1>EER: TP r 7- .. l P . PHONE: 7 7-^ , $ $c�`1 y ADDRESS: 0530 0 u S � v+ K L 5 T CITY/STATE: I'x: c t ft ZIP CODE: S -Lg1 to CONTACT E-MATT. ADDRESS: PRESENT USE: PROPOSED USE: G aracre- OCCUPANTLOAD: NUMBER OF: OSTORIES []BAYS []UNITS []BEDROOMS LJHEIGHT TYPE OF CONSTRUCTION: r $S GROUP OCCUPANCY: AREA IS THE BUILDING PRESENTLY EQUIPPED WITH AN AUTOMATIC FIRE SPRINKUR SYSTEM? AYES LOCO BONDING COMPANY: PHONE: _ ADDRESS: _ CITY/STATE: MORTGAGE LENDER: PHONE: ADDRESS: CITY/STATE: FEE SUffLE TITLE HOLDER PHONE: ADDRESS: .. CITY/STATE: 1 APPLICATION IS HEREBY MADE TO OBTAIN A PERMIT TO DO THE WORK AND INSTALLATIONS AS INDICATED. I CERTIFY THAT NO WORK OR INSTALLATION HAS COMMENCED PRIOR TO THE ISSUANCE OF A PERMIT AND THAT ALL WORK WILL BE PERFORMED TO MEET THE STANDARDS OF ALL LAWS REGULATING CONSTRUCTION IN THIS JURISDICTION. I UNDERSTAND THAT A SEPARATE PERMIT MUST BE SECURED FOR ELECTRICAL WORK PLUMBING, SIGNS, WELLS, POOLS, FURNACES, BOILERS, HEATERS, TANKS AND AIR CONDITIONERS, ETC. WARNING TO OWNER: YOUR FAILURE TO RECORD A NOTICE OF COMMENCEMENT MAY RESULT IN YOUR PAYING TWICE FOR IMPROVEMENTS TO YOUR PROPERTY. A NOTICE OF COMMENCEMENT MUST BE RECORDED AND POSTED ON THE JOB SITE BEFORE THE FIRST INSPECTION. IF YOU INTEND TO OBTAIN FINANCING, CONSULT WITH YOUR LENDER OR AN ATTORNEY BEFORE RECORDING YOUR NOTICE OF COMMENCEMENT. A CERTIFIED COPY OF THE RECORDED NOTICE OF COMMENCEMENT SIGNED BY THE OWNER, SHALL BE FILED WITH THE PERMITTING AUTHORITY IF THE VALUE IS $2,500 OR MORE, EXCEPT HEATING OR AIR CONDITIONING CHANGE OUTS LESS THAT $7,500. NOTICE: IN ADDITION TO THE REQUIREMENTS OF THIS PERMIT, THERE MAY BE ADDITIONAL RESTRICTIONS APPLICABLE TO THIS PROPERTY THAT MAY BE FOUND IN THE PUBLIC RECORDS OF THE COUNTY, AND THERE MAY BE ADDITIONAL PERMITS REQUIRED FROM OTHER GOVERNMENTAL ENTITIES SUCH AS WATER MANAGEMENT DISTRICTS, STATE AGENCIES, OR FEDERAL AGENCIES. ANY CHANGE IN BUILDING PLANS OR SPECIFICATIONS MUST BE RECORDED WITH THIS OFFICE. ANY WORK NOT COVERED ABOVE MUST HAVE A VALID PERMIT PRIOR TO STARTING. IN CONSIDERATION OF GRANTS, THIS PERMIT, THE OWNER, AND THE BUILDING CONTRACTOR AGREE TO ERECT THIS STRUCTURE IN FULL COMPLIANCE WITH THE BUILDING AND ZONING CODES OF THE CITY OF SEBASTIAN. NOTE: THIS PERMIT APPLICATION IS VOID AFTER 180 DAYS UNLESS THE WORK, WHICH IT COVERS, HAS COMMENCED. ALL CONTRACTORS MUST HAVE A VALID STATE CERT VON, STATE REGISTRATION, OR COUNTY COMPETENCY PLUS A COUNTY WIDE LICENSE PRIOR TO OBT IN ERMIT. (ALL ADDI110 , ALTERATIONS OR REPAIRS MUST HAVE OWNER'S •�• SIGNATURE OF OWNE ENT I howt4S J� Klooz PRINTED NAME OF OWNER/AGENT DATE: S-5"- Za" QUALIFIER'S St TORE IV.rICA C. PRINTED NAME OF QUALIFIER DATE: `� " `Sr 2t. 2 COPY OF CONTRACT) ❖ Individuals who sign as the owner's agent must first obtain owner's written authorization to sign on their behalf STATE OF FLOREDA "NOTARY IS FOR QUALIFIER'S SIGNATURE" COUNTY OF I hereby certify that on this S-M day f C l� 20 c cQ personally appeared r-A t 1 i r +, � r !! who is personally known 4 me or has produced identification. Type of identification produced: ��,� ,tit►. � (�.� �� Official Sign ure of Notary Public Notary Seal Y CAITLYN SELLANTE MY COMMISSION # GG043358 `I. EXPIRES October 31, 2020 6iLa5 723- c arfOf HOME OF PELICAN ISLAND ENGINEERING/PUBLIC WORKS 1225 Main Street Sebastian, FL 32958 (772) 589-5490 Phone (772) 589-6209 Fax DRIVEWAY/DRAINAGE PERMIT APPLICATION Tracking # Permit #: Do - a 5 a a Applicant's Name: BRIAN COFFEY CONSTRUCTION Phone: 772-473-7153 Address: 402 QUARRY LANE Lot: 17/18 Block: 203 Unit :R Adjacent Street: Tuup QRlyl= Zoning: Legal Description: SEBASTIAN HIGHLANDS UNIT 08 BLK 203 LOTS 17 & 18 PBl 6-14 Owner: TH—cMAS KLOOZ Phone: Contractor: v Phone: Proposed Construction Start: Finish: CONDITIONS OF PERMIT 1. The applicant shall be required to follow the procedures and meet the requirements as outlined in City of Sebastian Code of Ordinance Section 26-2, Section 90-86 and Section 90-87. 2. The applicant must protect affected utilities. 3. The applicant shall not obstruct nor create a hazard to any traffic during execution of the work and shall be responsible for repair of any damage to existing pavement or other facilities caused by his/her operations. 4. The applicant shall complete construction within 180 days from the date the permit is issued after which time the permit will be voided. 5. Driveway/Drainage Permit fees will $100.00 payable at time of application submittal. MINIMUM SKETCH REOUIREMENTS 1. The sketch shall be on paper no larger than I I" x 17" 2. The scale shall be 1 " = 20" 3. The following information (as applicable) shall be in the lower right corner: Subdivision name, zoning, project location, lot, block, unit number contractor's name and phone number 4. The minimum graphic requirements are as follows: Location and length of culvert pipe, lot and structure dimensions, street names, north arrow and radius curbing for commercial, industrial and multi -family uses. I here by certify that I have read and examined this application and know the same to be true and correct. All provisions of la dinances governing this type of work will be compiled with the granting of an approval does not presume tojlrve auth9fity to violate or cancel the provisions of any other state or local law regulating constructions or the Si ure of Q69ri r or Owner -Builder _' I DATE: c� ' d L� P RMJ T# j APPLICAT ONS RECEIVD INFORMATION & PERM CONSTRUCTION PERMIT APPROVAL OFFICE USE ONLY �ln Q n _ CofCcfl Printed Name of Qualifier orpwner-Builder RECEIPT DRIVEWAY CLERK CITY ENGINEER