The URL can be used to link to this page

Home My WebLink AboutSept. 17, 2020 Minutes for Sept. 15 Recall ElectionLeslie R. Swan Supervisor of Elections Indian River County CITY OF SEBASTIAN RECALL ELECTION September 1$`, 2020 Canvassing Board Agenda 5:00 p.m. Call to Order Review Election Day Provisional Ballots Review Vote -by -Mail Cure Affidavits Process Ballots through DS850 Complete Official Results Complete Conduct of Election Recess until 9:00 a.m. Monday, September 21, 2020 4375 43 d Avenue • Vero Beach, FL 329671 Office: (772) 226-3440 1 Fax: (772) 770-5367 1 www.voteindianriver.com Minutes of the City of Sebastian Canvassing Board Canvass of Remaining of Provisional Ballots Thursday, September 17, 2020 — 5 pm 9/15/2020 Recall Election Supervisor of Elections Office 4375 43d Avenue Vero Beach, FL 32967 Present: City of Sebastian Canvassing Board Members: City Clerk Jeanette Williams (Chairperson); City Manager Paul Carlisle; and City Attorney Manny Anon (via Zoom) Other Officials Present [for all or part of the meeting]: Indian River County: Supervisor of Elections Leslie Swan; Deputy Chief of Operations Maureen Houssell; Elections Specialist Cathy Boyle; Elections Specialist Katie Otto; Mail Ballot Coordinator Daisy Zamora The Sebastian Canvassing Board meeting came to order at 5:05 p.m. The deadline to cure any provisional ballot was 5:00 p.m. The Board accepted one provisional ballot. The voter did not have identification at the polling location. The Board rejected Kayla Way's ballot because she had moved within hours after turning in her ballot. F.S.101.045 prohibits a voter from voting outside their precinct. The Board reviewed the signatures of Stephanie Garzon and John Rieben on the secrecy envelope. Mr. Rieben's envelope had white -out on the signature. Both signatures did not match with what is on file with the Supervisor and the Board rejected those two ballots. The Board reviewed and rejected nine secrecy envelopes that were not signed. The one accepted ballot was processed through the DS850 and the updated report is attached. (Red paper) The Conduct of the Election was completed for the Dept. of State. All of the ballot items were written on slips of paper and put into a top hat for Ms. Houssell to pick which item should be manually recounted. She picked the Mauti recall question from precinct 9 for the manual recount to be held September 21 at 9 a.m. The Sebastian Canvassing Board adjourned at 5:38 p.m. Leslie Rossway Swan Date 9/17/2020 Supervisor of Elections Time 04:32 PM Referred Absentee Ballots (All dates) for 09/15/2020_City of Sebastian Recall Election Election 93 City of Sebastian Recall Election 9/15/20 Voter Name No Signature IBarton, Sallee S Kroah, Edward J Lingeman, Mary G (Linn, Carole R IMoore, Davy L Munson, Craig T Olafsson, Gladys M ISomers, Harry C (Stanton -Bray, Annamarie Other Reasons I Way, Kayla Signature different IGarzon, Stephanie L IRieben, John K Voter ID Error Description 104624941 No Signature 101808556 No Signature 121819520 No Signature 104690789 No Signature 123736687 No Signature 104680104 No Signature 104629271 No Signature 122498972 No Signature 104653951 No Signature No Signature 11121163690 (Other Reasons Other Reasons 116449318 Signature different 119878877 ISignature different Signature different Indian River County, FL v Precinct Date Ballot Returned Stvle Number Accept Reject 7.0 9/8/20 M7 28 ✓' 9.0 9/14/20 M9 1911 7.0 9/15/20 M7 701 9.0 9/14/20 M9 1934 9.0 9/14/20 M9 1000017 A'--- 8.1 9/9/20 M8 1012 I� 7.0 9/15/20 M7 702 �- 9.0 9/8/20 M9 1060 7.0 9/15/20 M7 703 Total: 9 117.0 I I9/820 I M7 I 5951 I 11 Total: 1 10 0 9/9/20 Mi0 1434 I /� Total: 2 Ch. 101 VOTING METHODS AND PROCEDURE F.S. 2019 identifying the elector at the polls before allowing him or her to vote. The clerk or inspector shall require each elector, upon entering the polling place, to present one of the following current and valid picture identifications: 1. Florida driver license. 2. Florida identification card issued by the Depart- ment of Highway Safety and Motor Vehicles. 3. United States passport. 4. Debit or credit card. 5. Military identification. 6. Student identification. 7. Retirement center identification. 8. Neighborhood association identification. 9. Public assistance identification. 10. Veteran health identification card issued by the United States Department of Veterans Affairs. 11. A license to carry a concealed weapon or firearm issued pursuant to s. 790.06. 12. Employee identification card issued by any branch, department, agency, or entity of the Federal Government, the state, a county, or a municipality. (b) If the picture identification does not contain the signature of the elector, an additional identification that provides the elector's signature shall be required. The address appearing on the identification presented by the elector may not be used as the basis to confirm an elector's legal residence or otherwise challenge an elector's legal residence. The elector shall sign his or her name in the space provided on the precinct register or on an electronic device provided for recording the elector's signature. The clerk or inspector shall compare the signature with that on the identification provided by the elector and enter his or her initials in the space provided on the precinct register or on an electronic device provided for that purpose and allow the elector to vote if the clerk or inspector is satisfied as to the identity of the elector. (c) When an elector presents his or her picture identification to the clerk or inspector and the elector's address on the picture identification matches the elector's address in the supervisor's records, the elector may not be asked to provide additional information or to recite his or her home address. (2) If the elector fails to furnish the required identification, the elector shall be allowed to vote a provisional ballot. The canvassing board shall deter- mine the validity of the ballot pursuant to s. 101.048(2). History.— s. 1, ch. 77-267; s. 533, ch. 95-147; s. 10, ch. 98-129; s. 3, ch. 2001-40; s. 13, ch. 2003-415; s. 23, ch. 2005-277; s. 30, ch. 2005-278; s. 26, ch. 2007-30; a. 25, ch. 2011-40; s. 2, ch. 2016-167. Note. —Fortner s. 98.471. 101.045 Electors must be registered in precinct; provisions for change of residence or name.— (1) A person is not permitted to vote in any election precinct or district other than the one in which the person has his or her legal residence and in which the person is registered. However, a person temporarily residing outside the county shall be registered in the precinct in which the main office of the supervisor, as designated by the supervisor, is located when the person has no permanent address in the county and it is the person's intention to remain a resident of Florida and of the county in which he or she is registered to 50 vote. Such persons who are registered in the precinct in which the main office of the supervisor, as designated by the supervisor, is located and who are residing outside the county with no permanent address in the county shall not be registered electors of a municipality and therefore shall not be permitted to vote in any municipal election. (2)(a) An elector who moves from the precinct in which the elector is registered may vote in the precinct to which he or she has moved his or her legal residence, if the change of residence is within the same county or the precinct to which the elector has moved his or her legal residence is within a county that uses an electronic database as a precinct register at the polling place, and the elector completes an affirmation in substantially the following form: Change of Legal Residence of Registered Voter Under penalties for false swearing, I, (Name of voterl , swear (or affirm) that the former address of my legal residence was (Address of leaal residence) in the municipality of _, in County, Florida, and I was registered to vote in the precinct of County, Florida; that I have not voted in the precinct of my former registration in this election; that I now reside at (Address of le(ja residence) in the Municipality of , in _ County, Florida, and am therefore eligible to vote in the __ precinct of _ County, Florida; and I further swear, (or affirm) that I am otherwise legally registered and entitled to vote, fStanature of voter whose address of leoal residence has chanced) (b) Except for an active uniformed services voter or a member of his or her family and except for an elector who has moved his or her legal residence to a precinct within a county that uses an electronic database as a precinct register at the polling place, an elector whose change of address is from outside the county may not change his or her legal residence at the polling place and must vote a provisional ballot. (c) An elector whose name changes because of marriage or other legal process may be permitted to vote, provided such elector completes an affirmation in substantially the following form: Change of Name of Registered Voter Under penalties for false swearing, I, New name of voter) , swear (or affirm) that my name has been changed because of marriage or other legal process. My former name and address of legal residence appear on the registration records of precinct as follows: Name Address Municipality County Florida, Zip My present name and address of legal residence are: as follows: Name Address SUMMARY REPT-GROUP DETAIL RUN DATE:09/17/20 05:21 PM TOTAL VOTES % Absentee Elec Day PRECINCTS COUNTED (OF 4) . . . . . 4 100.00 REGISTERED VOTERS - TOTAL . . . 20.550 BALLOTS CAST - TOTAL. . . . . . . 6,401 3,608 2,793 BALLOTS CAST - BLANK. . . . . . . 1 .02 1 0 VOTER TURNOUT - TOTAL . . . . . . 31,15 VOTER TURNOUT - BLANK . . . . . . City of Sebastian (VOTE FOR) 1 Damien Gilliams should be removed 5,921 93.30 3,283 2.638 Damien Gilliams should not be remo . 425 6.70 292 133 Over Votes . . . . . . . . . 2 1 1 Under Votes . . . . . . . . . 53 32 21 City of Sebastian (VOTE FOR) 1 Charles Mauti should be removed fr . 5,781 91.50 3,197 2,584 Charles Mauti should not be remove . 537 8.50 358 179 Over Votes . . . . . . . . . 0 0 0 Under Votes . . . . . . . . . 83 53 30 City of Sebastian (VOTE FOR) 1 Pamela Parris should be removed fr . 5.936 93.73 3.278 2.658 Pamela Parris should not be remove 397 6.27 286 111 Over Votes . . . . . . . . . 1 1 0 Under Votes . . . . . . . . . 67 43 24 City Council Member (VOTE FOR) 3 Bill Flynn . . . . . . . . . . 2.058 12.04 1,032 1,026 Withdrawn . . . . . . . . . . 393 2.30 330 63 Fred Jones . . . . . . . . . . 2,233 13.07 1.097 1,136 Louise Kautenburg. . . . . . . . 1,376 8.05 852 524 Linda Kinchen . . . . . . . . . 1,452 8.50 935 517 Sherrie Matthews . . . . . . . . 2,117 12.39 1,196 921 Bob McPartlan . . . . . . . . . 2,427 14.20 1.466 961 Dave Newhart . . . . . . . . . 1,939 11.35 1,068 871 Christopher Robert Nunn. . . . . . 2.792 16.34 1,347 1.445 Withdrawn . . . . . . . . . . 301 1.76 233 68 Over Votes . . . . . . . . . 24 21 3 Under Votes . . . . . . . . . 2,091 1,247 844 Seba. Recall Report 4 REPORT-EL45A PAGE 001 CONDUCT OF ELECTION REPORT SECTION 102.141(10), FLORIDA STATUTES The County Canvassing Board must submit a completed Conduct of Election Report to the Division of Elections at the same time that the board submits its certified official election results for any presidential preference primary, general, primary, or special election, whichever is applicable. On behalf of the county canvassing board, the Supervisor must submit the report via the SOE File Transfer Utility on the SOE portal. For assistance if needed, please contact the Bureau of Voting Systems Certification, Eleonor Lipman; Eleonor. Lioman(a)dos.mvflorida.com; 850-245-6258 or Zane Wood; Zane.Wood(@dos.mvflorlda.com; 850-245-61.23. GENERAL INFORMATION 1. County: City of Sebastian Date of Election: September 15, 2020 Election (Check one): ❑ Presidential Preference Primary Election Primary Election ❑ General Election Fv- Other election (specify): City Council Recall Election 2. Election Definition created by (Check one): IV; County Supervisor of Elections' Office (SOE) (Vendor Consultant ❑ Other (specify): 3. Voting Devices (Insert the applicable number): Vote -by -Mail (VBM) Central Count Marksense Scanners Initial Total VBM Scanners I Removed 1 1 0 Precinct Count Marksense Scanners Number of Polling Initial Total Removed Locations Deployed Early Voting n/a n/a n/a Election Day 4 8 0 DS-DE 81 (eff.09/2020) Replaced or Added 0 Replaced or Added n/a 0 Page I of 12 .1 CONDUCT OF ELECTION REPORT SECTION 102.141(10), FLORIDA STATUTES Voter Interface Device (e.g., Automark, ExpressVote, or ICE) Number of Polling Initial Total Removed Replaced or Added Locations Deployed Early Voting n/a n/a n/a n/a Election Day 4 4 0 0 Reason for removal, replacement or addition of voting devices: 4. Did equipment or software issues occur at the precinct level, at a counting location, or within computer and telecommunications networks supporting county location? (Section 102.141, F.S.) 0 NO Proceed to #5. ❑ YES Specify the number of issues in the appropriate column(s) in the table below, indicate the specific type of issue(s) incurred on the checklist, and explain the steps taken to resolve the issue(s) on the lines provided (o check this box if on a separate sheet). Early Voting Site Number of issues Election Day Polling Locations Equipment Marksense Scanner Voter Interface Device Software Marksense Scanner Voter Interface Device Election Mgmt. Computer P System Telecommunications Modems and Phone lines Central Location Checklist for type of equipment/software issues encountered (Check all that apply) J Early Voting and Election Day 1 DS-DE 81 (eff.09/2020) Page 2 of 12 ,1 CONDUCT OF ELECTION REPORT SECTION 102.141(10), FLORIDA STATUTES Checklist for type of equipment/software issues encountered (Check all that apply) Voting devices ❑ Voting devices — not connected to electrical power or power source issue ❑ Voting devices — battery backup issue — battery not charged ❑ Voting devices — battery backup issue — removed from service ❑ I Voter interface device issue — repaired — remained in service ❑ Voter interface device media issue — media replaced ❑ Marksense scanner issue — repaired — remained in service ❑ Marksense scanner memory media issue — media replaced ❑ I Marksense scanner did not reject a blank ballot ❑ Marksense scanner did not reject a ballot with an overvoted contest Marksense scanner did not accept one or more undervoted contests [� Ballot box diverter issue — removed from service ❑ Ballot box diverter issue — repaired — remained in service ❑ Used the marksense scanner's ballot box emergency/auxiliary bin Could not complete a planned modem upload or problems with the phone lines El Other —Provide the description Central Location Vote -by -Mail tabulation ❑ Marksense scanner issue — repaired — remained in service ❑ Marksense scanner memory media issue — media replaced ❑ Other —Provide the description Election Management ❑ Problem uploading results or creating reports ❑ Other— Provide the description Steps Taken to Resolve: DS-DE 81 (eff.09/2020) Page 3 of 12 CONDUCT OF ELECTION REPORT SECTION 102.141(10), FLORIDA STATUTES S. Were any election definition errors discovered after the logic and accuracy test? (Section 102.141., F.S.) 0 NO Proceed to #6. ❑ YES Specify the number of issues in the appropriate column(s) in the table below and explain the steps taken to resolve the issue(s) on the lines provided (o check this box if on a separate sheet). Election definition issues County created definition or media Vendor created definition or media with correct county information Vendor created definition or media with incorrect information from the county Number of issues Precinct count Central count media issues media issues Notes: Election Day refers to the polling locations. Media refers to a tabulators memory cards, memory packs, USB flash memory, zip drive, PEBs, etc. Steps Taken to Resolve: BALLOTS 6. Ballot -Printing (Check all that apply): Early Voting Election Day Vote -by -Mail Ballot -on -Demand (BOD) Ballot Printer Service (provided by SOE's Voting System Vendor) Ballot Printer Service (provided by vendor other ❑ than SOE's Voting System) DS-DE 81 (eff.09/2020) Page 4 of 12 CONDUCT OF ELECTION REPORT SECTION 102.141(10), FLORIDA STATUTES 7. Did any ballot printing and/or ballot supply problems occur? (Section 102.141., F.S.) ® NO Proceed to fi8. ❑ YES Specify the number of issues in the appropriate column(s) in the table below, indicate the specific type of issue(s) incurred on the checklist, and explain the steps taken to resolve the issue(s) on the lines provided (o check this box if on a separate sheet). County created the ballot Vendor created with correct county information Vendor created with incorrect information from the county Number of issues Electronic paper ballot Paper ballot Paper ballot ballot layout supply issues layout issues printer issues problems 1 Checklist for type of ballot or printer issues encountered (Check all that apply) J Early Voting and Election Day 1I Polling location (please identify the location) 1 ❑ Incorrect ballots provided to the voter — poll worker ❑ Ballot moisture (humidity) cannot scan ❑ Multi -language or minority language (e.g., Spanish) ballots — not available and/or issues Vote -by -Mail 1 ❑ Incorrect ballots provided to the voter — election staff J ❑ Incorrect ballots provided to the voter — vendor error ❑ Multi -language or minority language (e.g., Spanish) ballots — not available and/or issues J Ballot -on -demand (BOD) ❑ Printed incorrect ballots —printer configuration error, such as duplex J ❑ Printed incorrect ballots —software error 10 Printer failure ❑ Incorrect ballots provided to the voter — poll worker Other ❑ I Describe the issue: DS-DE 81 (eff.09/2020) Page 5 of 12 CONDUCT OF ELECTION REPORT SECTION 102.141(10), FLORIDA STATUTES Steps Taken to Resolve: ELECTION ADMINISTRATION 8. Did you have any staffing shortages and/or procedural problems by employees or precinct workers during the conduct of the election? (Section 102.141, F.S.) 0 NO Proceed to #9. ❑ YES Specify the number of issues in the appropriate column(s) in the table below, indicate how the issue was addressed, and explain the steps taken to resolve the issue(s) on the lines provided (❑ check this box if on a separate sheet). Who experienced the issue Poll workers Election staff Security Temporary support Steps Taken to Resolve: Number of shortages Number of times that additional training may have mitigated the problem(s) Number of times when procedures were not followed 9. Were there instances when the needs for staffing and equipment were insufficient to meet voters' needs? (Section 102.141, F.S.) 0 NO Proceed to #10. ❑ YES Specify the numbers in the appropriate column(s) in the next table and explain the steps taken to resolve the issue(s) on the lines provided (o check this box if on a separate sheet). DS-DE 81 (eff.09/2020) Page 6 of 12 10. CONDUCT OF ELECTION REPORT SECTION 102.141(10), FLORIDA STATUTES Number of planned resources for Election Day Voting devices Other equipment and supplies Number of resources available for Election Day Note below and see page 1 Number of insufficient resources on Election Day to meet the voters' needs Note: The number of " lap nned" items are based on the Election Day estimates, and "available` is the actual items at the start of the Election Day. Note that the number of voting devices available is based on the actual initial total deployment including voter interface devices as provided on page I for Election Day. Other equipment and supplies, for example, refers to summation of the number of electronic poll book devices, provisional ballot supplies, ballot boxes, transfer bags, etc. Steps Taken to Resolve: Did you experience any issues associated with Voter Check— In? (Section 102.141., F.S.) ® NO Proceed to #11. ❑ YES Specify the number of issues in the appropriate column(s) in the table below, indicate the specific type of issue(s) incurred on the checklist, and explain the steps taken to resolve the issue(s) on the lines provided (o check this box if on a separate sheet). Electronic Poll Book/ Precinct Register (If used in election) Paper poll book / precinct register Number of issues Early Voting Site Election Day Polling Locations DS-DE 81 (eff09/2020) Page 7 of 12 CONDUCT OF ELECTION REPORT SECTION 102.141(10), FLORIDA STATUTES Checklist for type of voter check -in issues encountered (Check all that apply), Early Voting and Election Day Electronic -Poll Book Type: I Vendor: ❑ Electronic Poll Book— not connected to electrical power or power source issue ❑ Electronic Poll Book functionality issue — repaired — remained in service ❑ Electronic Poll Book functionality issue — removed from service ❑ Electronic Poll Book media issue — media replaced ❑ Electronic Poll Book connectivity issue — repaired — remained in service ❑ Electronic Poll Book connectivity issue — removed from service ❑ Electronic Poll Book Check -In Process Paper poll book / precinct register I❑ I Paper PollBook— Incorrect I❑ Paper Poll Book — Check -In Process Other ❑ I Describe the issue: Steps Taken to Resolve: 11. Did you experience any additional issues associated with the conduct of election? (Section 102.141, F.S.) ® NO Proceed to #12. ❑ YES Indicate on the checklist the type of issue(s), and explain the steps taken to resolve the issue(s) on the lines provided (o check this box if on a separate sheet). DS-DE 81 (eff.09/2020) Page 8 of 12 CONDUCT OF ELECTION REPORT SECTION 102.141(10), FLORIDA STATUTES Checklist for Additional issues Early Voting and Election Day Polling location ❑ I Incorrect setup ❑ Solicitation area violated ❑ Incompatible for ADA accessibility ❑ Incompatible for use as a polling location Voters ❑ Fleeing voter ❑ Disruptive behavior ❑ Disruptive photography Observers �I Not approved Disruptive behavior ❑ Disruptive photography Media and/or citizen polling ❑ I Disruptive behavior Other ❑ I Describe the issue: Steps Taken to Resolve: DS-DE 81 (eff.09/2020) Page 9 of 12 CONDUCT OF ELECTION REPORT SECTION 102.14100), FLORIDA STATUTES CANVASSING BOARD 12. If the canvassing board conducted a manual recount of overvotes and undervotes, does the canvassing board have suggested revisions to the law or the rules for determining a voter's choice? (Sections 101.6952(2) and 102.166(4), F.S. and Rules IS-2.027 and 1S-2.051) 13. ® N/A Proceed to #13. ❑ NO Proceed to #13. ❑ YES Provide suggested revisions below. If needed, attach additional pages and a copy of a representative ballot for which a determination could not be made to illustrate the issue. Proposed revisions to standards for determining a voter's choice: County Canvassing Board Print Name Signature Title Date Jeanette Williams W4,.'L(,W71A-City Clerk 9/17/2020 Paul E. Carlisle //� City Manager 9/17/2020 Manny Anon, Jr. —� City Attorney 9/17/2020 NOTICE: A statutory duty exists to continually report any new or additional information on any of the items required to be included in this Report. The supervisor of elections on behalf of the board must: • Notify the Division of Elections no later than the next business day after the discovery of the information; and • Submit a signed written report amended report no later than 10 days after the discovery. (Section 102.141, F.S.) DS-DE 81 (eff.09/2020) Page 10 of 12 CONDUCT OF ELECTION REPORT SECTION 102.141001. FwmoA STATIRes CANVASSING BOARD 12. If the canvassing board conducted a manual recount of overvotes and undervotes, does the canvassing board have suggested revisions to the law or the rules for determining a voter's choice? (Sections 101.6952(2) and102.166(4), F.S. and Rules IS-2.027 and 35-2.051) ® N/A Proceed to#23. ❑ NO Proceed to #13. 13. ❑ YES Provide suggested revisions below. If needed, attach additional pages and a copy of a representative ballot for which a determination could not be made to illustrate the issue. Proposed revisions to standards for determining a vote/s choice: County Canvassing Board it Pratt Name Sig/na'ti ep� Title late Jeanette VAllarms City Clerk 9/17/2020 Paul E- Carlisle City Manager 9/172020 Manny Anon, Jr. MaAuV A no % jr. City Attorney 9/172020 NOTICE: A statutory duty emsts to continually report any new or additional information on any of the items required to be included in this Report. The supervisor of elections on behalf of the board must: Notify the Division of Elections no later than the next business day after the discovery of the information, and • Submit a signed written report amended report no later than 10 days after the discovery. (Section 102.141, F.S.) DS-DE 81 (eff.092020) Page 10 of 12 CONDUCT OF ELECTION REPORT SECTION 102.141(10), FLORIDA STATUTES Addendum This section asks what services and materials were provided to accommodate Spanish language voters. 1. Type of Spanish -language ballot used in county: Spanish -Language Ballots ❑ Unilingual Ballot 1 ❑✓ Bi- or multilingual ballot 1 ❑ Voter Interface Device (Automark, Expressvote, or ICE) 1 2. Number of persons that requested Spanish -language ballot? (only applicable to counties with single language ballots): U 3. Form of language assistance offered at the Supervisor of Elections Office: Select all that apply ✓ Bilingual staff R Spanish voter assistance hotline ❑ Professional translation services by phone ❑✓ Spanish language election related signage and materials ❑ Other- describe 4. Form of language assistance offered at the polls: Select all that apply ✓❑ Bilingual election worker ❑✓ Spanish voter assistance hotline ❑ Professional translation services by phone ❑ Virtual bilingual election worker Spanish language election related signage and materials ❑ Other- describe DS-DE 91 (eff.09/2020) Page 11 of 12 CONDUCT OF ELECTION REPORT SECTION 102.141(10), FLORIDA STATUTES 5. Number of persons that accessed the Spanish -language website: 6. Form of language assistance offered on website: Select all that apply ❑✓ Fully translated website in Spanish ❑ Link to state's Spanish -language information website ❑✓ Spanish language election related materials Ij Other- describe 7. Provide any additional relevant information: DS-DE 81 (eff.09/2020) Page 12 of 12