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Home My WebLink About07-27-2020 PR Minutes w/AttachmentPARKS AND RECREATION ADVISORY COMMITTEE MINUTES OF REGULAR MEETING JULY 27, 2020 1. Call to Order — Chairperson Webster called the meeting to order at 6:00 p.m. 2. Pledoe of Alleoiance was recited by all. 3. Roll Call Present Mr. Agudelo Mr. Renzi Ms. Webster Mr. Danise (a) Ms. White (via Zoom) Mr. Mauro (a) Not Present Mr. Sims -- Absent Also Present Mr. Brian Benton, Leisure Services Director Ms. Kim Haigler, Environmental Technician Ms. Lisa Frazier, Community Development Director Ms. Janet Graham, Technical Writer (via Zoom) Ms. Barbara Brooke -Reese, MIS Manager 4. Meetina Chair Makes Announcements -- None 5. Aaenda Modifications -- None 6. Aooroval of Minutes Ms. Webster called for a Motion to approve the Minutes as presented. A motion to approve the Minutes as presented was made by Mr. Danise, seconded by Mr. Agudelo, and passed unanimously via voice vote. Unfinished Business — None 8. Public Input Ms. Ruth Callaghan, Sebastian, stated she is attending this meeting via Zoom in support of the Parks and Properties Integrated Pest Management (IPM) Plan. She has served on the Sub -Committee to help draft the Plan, and she is a member of the Natural Resources Board for the City of Sebastian. Ms. Callaghan stated that Ms. Haigler and Mr. Benton have done a great job in the preparation of this Plan. PARKS AND RECREATION ADVISORY COMMITTEE PAGE 2 MINUTES OF REGULAR MEETING OF JULY 27. 2020 A. Proposed 2040 Comprehensive Plan Element Mr. Benton stated that this portion of the Plan will deal with the Parks and Recreation Open Space element. He introduced Ms. Lisa Frazier, Community Development Director, and Ms. Kim Haigler, Environmental Technician for the Community Development Department. Ms. Frazier stated she will be presenting the Parks and Recreation Open Space Element. She made a PowerPoint presentation (SEE ATTACHED). She reviewed that the Comprehensive Plan is the blueprint that the City follows as it moves forward into 2040. She pointed out that several of the maps at the back of the Plan were created by the Treasure Coast Regional Planning Council back in 2018. That entity was responsible for the City creating the Parks and Recreation Open Space Master Plan that is on the City's website today. The Community Development staff and the Parks and Recreation staff have worked very closely in developing the applicable goals, objectives and policies that really address where this community is at today and where it could be headed in the future. Both staffs worked closely in updating the facilities and parks tables that are contained in the Plan. She called particular attention to the fact that 7% of the City's properties are dedicated to parks and open space. Ms. Frazier described that the demand methodology is important and described how that data are arrived at. The level of service standard is set by the Statewide Comprehensive Outdoor Recreation Plan, which utilizes the population estimates and projections required for recreation and open space per population. She further reviewed that for future park area demand, the City has adopted a level of service of two acres per 1,000 population for neighborhood parks and two acres per 1,000 population for community parks. Ms. Frazier then called for input from the Committee and commented that, if anyone on the Committee or anyone from the public has any suggestions or comments between now and when the Plan is presented to City Council for their approval in October, to please relay that information to Mr. Benton or Ms. Frazier, and they will review that information and incorporate it into the Plan if applicable. Extended discussion was had among Committee members. Mr. Denise commented that some of the vacant properties in the City could be "traded" so that those properties could be developed. Mr. Benton stated that if properties are "traded," it may cause an overgrowth in some areas, creating a shortage of green space PARKS AND RECREATION ADVISORY COMMITTEE PAGE 3 MINUTES OF REGULAR MEETING OF JULY 27, 2020 in those areas. Ms. Frazier also commented that a lot of the vacant areas in the City are set aside for stormwater use. Ms. White suggested reviewing what is before the Committee tonight in the Plan, and at future meetings looking at changing the designation of vacant land. After a question by Ms. White regarding the abbreviations used in the document, Ms. Frazier stated that the consultants will be adding a list of acronyms and what they mean at the front this document. Extended comments and questions were discussed by the Committee members regarding future land use which Ms. Frazier and Mr. Benton addressed. Public Input Dr. Graham Cox, Sebastian, stated he has several comments, and he will email them to Ms. Frazier. He particularly addressed that the Pelican Island Audubon Society is looking at a new way of addressing outreach and education in the schools. He also addressed the subject of having bird -watching opportunities on the golf course. He will include this information in his email to Ms. Frazier. There being no further discussion, Ms. Webster called for a motion. A motion recommending that the Parks, Recreation, and Open Space Element of the Comprehensive Plan be brought before the Planning and Zoning Commission for their review was made by Mr. Renzi, seconded by Mr. Agudelo, and passed unanimously via voice vote. B. Parks and Properties Integrated Pest Management Plan Mr. Benton reviewed that in November 2019 City Council initiated a moratorium for no spraying within the City Parks. The direction was then given to have public input sessions on integrated pest management. From that was developed the Parks and Properties Integrated Pest Management Sub -Committee. He introduced Ms. Haigler, who is the Environmental Technician for the City. She has played an integral role throughout this process. Mr. Benton stated it was Ms. Haigler's hard work that put together this Plan that is being presented to the Committee this evening. Ms. Haigler introduced herself and described her position with the City of Sebastian. Ms. Haigler made a PowerPoint presentation describing how the Integrated Pest Management (IPM) Plan was developed (SEE ATTACHED). She described the IPM Plan as a collaborative product of the hard work, in-depth discussions, thoughtful review, and PARKS AND RECREATION ADVISORY COMMITTEE PAGE 4 MINUTES OF REGULAR MEETING OF JULY 27, 2020 peer -reviewed scientific research conducted over five months by the charter members of the IPM Sub -Committee, which includes Mr. Benton and Ms. Haigler from the City staff, four members of the Natural Resources Board, and four local scientific consultants who are professionals in this area. Ms. Haigler reviewed the activities of the Sub -Committee since its inception. Public input was solicited and welcomed throughout this process. She described that over the past five months the Sub -Committee has provided public notices, agendas, and official Minutes for each of its 13 meetings in accordance with Florida Sunshine Laws. Additionally, IPM Sub -Committee updates were provided to the Natural Resources Board, the Parks and Recreation Committee, and City Council, each of which invited public questions and input. Ms. Haigler described the goals of the IPM Plan. The IPM Plan establishes policy once City Council approves the Plan and the accompanying Resolution.. The program will be coordinated and implemented by the Leisure Services Director and the IPM Coordinator, and all pest management activities will be recorded through the use of data sheets. The applicable City staff will participate in regular training courses, and there will always be at least two certified applicators on staff. Outreach efforts will educate the public about the City's IPM program and IPM practices to reduce their own use of pesticides. Applicable contractors with the City will receive a copy of the Plan and will sign a contract agreeing to implement all IPM policies, procedures, and data recording. Ms. Haigler went through the entire PowerPoint presentation and explained what is contained therein. Mr. Benton emphasized how much work Ms. Haigler did on this project and thanked her for her hard work. He then opened up the meeting for discussion among the Committee members. After extensive comments and questions among the Committee members and staff which Ms. Haigler and Mr. Benton addressed, Ms. Webster called for public input. Public Input Dr. Graham Cox, Sebastian, complimented staff on the document. He encouraged members of the public to educate themselves on the Plan and to speak up if they have input on the Plan. Mr. Benton emphasized that this is a working document. If it is approved, it will be reviewed at certain intervals going forward. That presents the opportunity to learn about new products that are coming on the market within the pesticide industry, and if PARKS AND RECREATION ADVISORY COMMITTEE PAGE 5 MINUTES OF REGULAR MEETING OF JULY 27, 2020 necessary, staff can reach out to the Sub -Committee to schedule a meeting for review of those products. Ms. Webster called for a motion. A motion recommending that the Integrated Pest Management Plan be presented to the Natural Resources Board for approval before being presented to City Council at its meeting on August 27th was made by Ms. Webster, seconded by Mr. Danise, and approved unanimously via voice vote. 10. Staff Matters A. Current Project(s) Update Mr. Benton updated the current projects as follows • Friendship Park Tennis Courts — Work was begun last week at the courts. The project was just finished today. The tennis courts are scheduled to be reopened this coming Friday. There has been discussion among staff, and once the courts are reopened the City may begin charging fees once again. He stated that within the next two months he will be presenting the new fee schedule for all of the City's facilities. That information will be posted on the City's website as well. Mr. Denise suggested that not -for -profit organizations be given consideration in establishing fees. Mr. Benton explained that the fee schedule that is proposed will come before this Committee before it goes to City Council. He stated the City is not looking to charge the little leagues or any other groups that the City has agreements with for use of the facilities. This fee schedule will be for outside organizations who come. • Baseball and Softball Field Projects — The work on replacement of the fencing on fields 1 and 2 was started today. It is estimated to be a 2-1/2- week project. • Dugout Replacements —The work on two out of the four fields began today. The third and fourth fields will be done later this year. Work to start rebuilding these dugouts should begin by the end of this week. • Batting Cage -- There was a purchase order approved for a batting cage system today. He stated that after looking at it, he thinks there is a better system that can be used, and he is going to get quotes for a different system. The new system will have poles just on the ends, and it will be a cable system across the top for the netting as opposed to having poles throughout the cage, which could present a hazard from balls bouncing off the poles. PARKS AND RECREATION ADVISORY COMMITTEE PAGE 6 MINUTES OF REGULAR MEETING OF JULY 27, 2020 • Pickleball Lighting -- The contractor continues to run into delays with the poles, mostly due to the COVID-19 situation. Mr. Benton spoke with the contractor, and he was told that, as soon as the contractor receives the poles, they will be out to install them. • The Yacht Club Dock Construction — The dock construction is near completion and should be finalized within the next week. • Park Signage — The design was approved by City Council last week, and staff is moving forward with the contractor to obtain permitting and developing a finalized schedule for installation of the signage this year. • Riverview Park Sidewalk — This project began today. It should take approximately three weeks to complete this project. He stated that the majority of the sidewalks within the Park will now be eight feet wide. • Website — Staff reviewed the new website and did updating of the pictures and other information. He invited wmments/recommendations from the Committee on any of the information on the new website. • Football Field Bleachers -- The new bleachers have been delivered. It was suggested by the IPM Sub -Committee to install a concrete base or millings base under the bleachers so chemicals would not need to be sprayed there to take care of the weeds. Millings were installed under the bleachers on the north side of the field. There will be two additional sets of bleachers installed on the opposite side of the field in time for football season. • Garden Club Park — Ms. Haigler stated the Audubon Society has graciously donated some native plants. An area was cleared, a new border was installed, and a selection of native plants were installed supplemented with wildflower seeds. Eventually when the seeds get established, a path will be set and a bench installed. It will be the first demonstration garden for the City. • Freedom Festival -- Mr. Benton stated that the event was postponed to September 51h. At the last City Council meeting there was discussion about it. The City plans to move forward with the fireworks display. That is the only portion of the event that will take place. There will be no parade or event in the Park. At this Committee's next meeting in August, he will have an update. PARKS AND RECREATION ADVISORY COMMITTEE PAGE 7 MINUTES OF REGULAR MEETING OF JULY 27, 2020 Mr. Benton invited questionstcomments from the Committee members. Ms. White inquired about the sidewalks at the railroad crossings. Mr. Benton stated he has not heard anything on that subject. He stated in speaking with the City Manager he was told that it was part of the discussion with the railroad people, and the railroad has agreed to install sidewalks at three of the crossings in the City. As soon as he has an update, he will inform the Committee. He stated it has been discussed that the MIS Department could possibly broadcast the fireworks, but that has not been decided yet. 11. Board or Committee Member Matters Ms. Webster complimented the staff on the Integrated Pest Management Plan. She also inquired about Halloween and if there is possibly a way to have an event and also social distance. Mr. Benton stated that staff will have to discuss what could potentially take place for that event. It all depends on what is happening with the coronavirus. Ms. Webster brought up the Field of Dreams Park in Palm Bay and what a nice park it is. She wondered if it would be possible to bring something like that into Sebastian. Mr. Benton stated he has not heard anything from anyone about this. He said he would look into it. 12. Items for the Next Aaenda and Date: Auoust 24. 2020 13. Adjourn There being no further business, Ms. Webster adjourned the meeting at 7:46 p.m. B Joann fer, Chairperson Parks and Recreation Committee A Date: 9 16 lf)r)'-) HOME OF PELICAN ISLAND TjwLYA °� TED PEST AGEMENT PLAN 0TY PARKS AND 1PROPERTM IPairks Kecreation I�Pt�[ 1P1��2�'v'Ik3AF1t City Staff: Brian Benton, Leisure Services Director Kimberly Haigler, Environmental Planne Natural Resource Board: Brian O'Neill Kathy Brothers Thomas Carrano Jessica Lovell Scientific Consultants: Christine Kelly-Begazo, Director, OF WAS IRC Extension Office Sharon Tyson, Florida State Parks Dr. Graham Cox, Pelican Island Audubon Society Ruth Callaghan, CEAC (Certified Environmental Analytical Chi IIIID� IID��4�s'��il IPM WORKSHOPS (2) IPM SUB -COMMITTEE MEETINGS (13) ADDITIONAL UPDATES PROVIDED AT: Natural Resource Board Meetings (3) Parks & Recreation Board Meetings (2) City Council Meetings (5) O�� VOICE MATTERS! G�OAL,S OF IPM PROGRAM • Protect environmental resources by reducing the amount of pollutants entering surface and ground water and minimizing effects on native plants, animals and habitats • Ensure effective, economic pest management on City property, while minimizing health risks to the public, City staff, and the environment • Promote the transparency of the City's pest management activities • Increase public awareness of IPM methods and benefits I 00 OOOO O ° . • IPM Policy, established with R-20-12 • Program Coordination • Tracking Pesticide Use • Staff Training El Licensed Applicators Public Outreach Contract Provisions EVALUATE EFFECTIVENESS RECORD KEEPING INSPECTION & MONITORING IMPLEMENT IPM STRATEGY IDENTIFICATION Y s 1 2 3 F GICAL _ CULTURAL _ MECHANICAL TROL CONTROL CONTROL PLANNING 3�P i 4, CHEMICAL CONTROL PUBLIC OUTREACH • CITY'S IPM WEBSITE • SOCIAL MEDIA • COMMUNITY EVENTS • LANDSCAPE INDUSTRY • "NEW HOMEOWNER" FOLDERS • IPM PLAN ANNUAL REVIEW PROCES! O� Gl ■ Y �G ll AI ORVD* ��Iv%�i�%�F+B��di%�%°rYi%1PR'dliG•f�i� bIE� • Staff monitor properties weekly for evidence of pests INSPECTION & Inspection Data recorded on "Chemical MONITORING Control Log" Form IDENTIFICATION _;ication and rT ^4 the life jopulations and � bf pest damage is led on the "Chemical i! Log Form" as well IDENTIFICATION :7 GO,R+II��[bJ%T �Y II�IPkyli S��IGIE Its of Concern: Broadleaf Weeds Signal Grass Mar Weed nnywort M -pedo Grass ose Grass -ib Grass I. mole cricket damage dollar weed IMPLEMENT IPM STRATEGY 1 CC►'.072UI�A'IiU�3liarYiFPrA'Z[CMYZC��l BIOLOGICAL CONTROL 2 CULTURAL mc' CONTROL 4 MECHANICAL CONTROL,_ 4 CHEMICAL CONTROL 27 IMPLEMENT IPM STRATEGY NON - CHEMICAL CONTROLS mulching • Key Pests are determined for each property classification • Each park type is assigned its own set of non -chemical methods ' • These are conducted as part of the regular maintenance of these areas • All activities recorded on "Monthly IPM Log" Form • Further method recommendations ,W e sanitation IMPLEMENT IPM STRATEGY N CHEMICAL CONTROL read the label! • The LAST tool of IPM • Carefully weigh environmental costs & benefits • The label is the law! • Choose the least -toxic option available that will do the job • Create an "Approved Pesticide Table" • Develop a Pesticide Use Methodology DIMM M19 U519 IdffH(3n(MMT ecord all inspection and pesticide application data "Chemical Control Log" • Determine Application rate: mix chemicals and calib equipment accordingly • Routinely scheduled applications and broadcast applications should be avoided • Establish buffer zones around bodies of water • Safety Data Sheets (SDS) will be on site at all times • Notification signage must be posted in treated areas at least 24 hours before application • Pesticides utilized are restricted to those listed on the "Approved Pesticide Table" algol apupsad panadd y wojf ldjaax3 A:)e:)1;;a :Ue;s panaasgo ay; pue'Z4 OOOI aad gut;ea 3so:) e'isad pa;aBael'## UORWIslSaa Vd3 'sage;uaajad aiagl pue s;uaipaiSui anll3e :se gins sa;ngljue sapnl3ul e}ep algej ap1:)llsad •A:)e:)i}}a wnwlxew pue';so:) mOl'(b13) juai;on'o pedwl le;uawuoalnu3 mOl e }o uolleulgwo3 a uodn paseq aie asn ao; sapid;sad }o U01palas uolssn:)slp pue y:)aeasai aagwaw oaulwwo3-qns 42noa4} paaano3sla suol;e:)llgnd St131 3f1 4Snoayj papuawwwaa c� }}e;s Aq paz111;n Alsnolnaad sle:)lway:) BIO PESTICIDES PROS • Only contain naturally occurring substances • Break down rapidly in sunlight & water • Least risk to non -target species • Fast -acting O��`N,ttII1iII,3!AiIl'r� II9Pr�i[ �•f iCll�� Xf- ► i • Multiple applications may be required • EPA review exempt • No data on long-term risks or efficacy • Might not be mass produced for commercial use r" 11. EIQ={C[(DT*5)+(DT*P)]+ [(C*((S+P)/2)*SY)+(L)]+ ��kbHtq➢�Y,T�g7Cy�' H��ibfi ��f��CIL� [(F*R)+(D*((S+P)/2)*3)+(Z*P*3)+(B*P*5)1}/3 RECORD KEEPING EVALUATE EFFECTIVENESS F54T➢rt.➢l..4�Y.A Y.HM4'D F.ALHR (4gy�R 1C 41 Retum to INSPECTION & MONITORING HOME OF PELICAN ISLAND DD RNDD ATDD DDDD MANAGEMENT DDAli YDR 0 D Y PARKS ADD PROPER Papks &