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SEBASTL
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
REGULAR MEETING
MINUTES
WEDNESDAY, SEPTEMBER 23, 2020 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Administration of Oath of Office to Newly Elected City Council Members
Fred Jones, Bob McPartlan, Christopher Nunn
1. Mayor Dodd called the meeting to order at 6:00 p.m.
2. Father Dave Newhart gave the invocation.
3. The Pledge of Allegiance was recited.
The City Clerk administered the Oath of Office to Council Members -Elect Fred Jones,
Bob McPartlan, and Christopher Nunn.
4. ROLL CALL
Mayor Ed Dodd
Council Member Jim Hill
Council Member Fred Jones
Council Member Bob McPartlan
Council Member Christopher Nunn
Citv Staff Present:
City Manager Paul Carlisle
Attorney Melany Crawford
City Clerk Jeanette Williams
CFO/Administrative Services Director Kenneth Killgore
Police Chief Dan Acosta
Police Lieutenant Tim Wood
5. ELECTION MATTERS (Transmittal. Certificate)
20.102 A. Readina of Certificate of Canvassina Board Returns Read by the Citv Attomev
Attorney Melany Crawford read the September 15, 2020 Recall Election results. (See
attached)
B. Call for Nominations for Vice Mavor - Clerk calls roll if more than one nomination
Mayor Dodd nominated Mr. Hill. There were no other nominations. Mr. Hill will serve as
Vice Mayor until the next Council organization.
AGENDA MODIFICATIONS - None
PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS
Regular City Council Meeting
September 23, 2020
Page 2
Brief Announcements
Census deadline is September 30`^ — Be counted at 2020census.gov or 844-330-2020
Mayor Dodd announced that Sebastian has done very well in responding to the
Census. He reminded the public that the City will receive $1,700 a year, for ten
years, for each resident counted, so it was important to be counted.
CONSENT AGENDA
A. Approval of Minutes — August 26, 2020 Regular City Council Meeting
B. Approval of Minutes — August 31, 2020 Special City Council Meeting
C. Approval of Minutes — September 9, 2020 Regular City Council Meeting
MOTION by Vice Mayor Hill and SECOND by Council Member McPartlan to approve
consent agenda items A-C passed with a unanimous voice vote. (5-0)
9. COMMITTEE REPORTS & APPOINTMENTS
20.049 A. Natural Resources Board (Transmittal, Applications, Ad, List)
I. Interview, Unless Waived, Submit Nominations for One Unexpired, Regular
Member Term
Mayor Dodd nominated Patrick Powers to the regular member position and Jeffrey
Carder to his subsequent vacated alternate member position. There were no other
nominations. Mr. Powers will fill the unexpired, regular member term; and Mr. Carrier will
fill the unexpired, alternate member term.
20.103 B. Indian River County and Reaional Boards/Committee Assianments (Transmittal, List,
Info)
Mayor Dodd went down the list of vacancies and Council Members indicated which
committees they were interested in serving on. (See list attached)
20.104 C. Indian River County Commission Monthly Meeting Monitoring (Transmittal,
Remainina 2020 Schedule)
622pm
Mayor Dodd said he would monitor the October meetings; Council Member Jones will
monitor November, and Council Member Nunn will monitor December.
10. PUBLIC HEARINGS - None
11. UNFINISHED BUSINESS - None
12. PUBLIC INPUT
Tracey Cole requested to work with the Leisure Services Director to have a special
Celebrate Sebastian event in Riverview Park on November 14'" with beer from two local
breweries. The City Manager advised that the City would have to sponsor the event and
they would need to obtain a special alcohol permit from the Bureau of Alcohol, Tobacco,
Firearms and Explosives (ATF).
Regular City Council Meeting
September 23, 2020
Page 3
It was the consensus of Council to put further discussion of the event under the Mayor's
matters.
Sherrie Matthews, Sebastian, extended her congratulations to the new Council, stating it
was going to be a pleasure to work with them over the next year. She said she was
proud of how the citizens came together and encouraged everyone to stay involved.
Clesson Hammond, Columbus Street, asked if the City had a cure for the coronavirus or
a vaccine.
Victor Silvestrini said he thought he had found his ideal last stop to retire but it seems
there is a penchant for unbridled expansion that will contribute to more congestion, more
pollution, and higher taxes.
Michelle Morris congratulated the new members. She said in her 36 years of living in
Sebastian, she has never heard of anybody aspiring to be like Palm Beach, Palm Bay or
Port St. Lucie. She asked of the 47 people that spoke against the Graves Brothers
annexation, how many were true residents; noting those 47 people should not make the
decisions for 25,000 residents.
Dave Newhart said it was an honor to run with the new members and the other
candidates. He applauded them for the valiant effort they have ahead of them and he
commended Council Member Hill and Mayor Dodd for maintaining the Council during the
past ten months. He also noted all of the members were veterans and thanked them for
their service.
Zoom Input
Andrea Coy, Sebastian, congratulated the new members. She noted when you start at
Miami, the east coast's skyline drops when you hit Sebastian because of the City's strict
height limits; she trusts that City Council will do a wonderful job with regard to growth.
13. NEW BUSINESS
6:38 pm
20.105 A. Award Agreement to Ferreira Construction Southern Division Co.. Inc. (ITS #20-07)
for Fisherman's Landing Shoreline and Parking Imorovements in the Amount Not to
Exceed $562.000 and Authorize the Cit`.ManaAer to Execute the Appropriate
Documents (Transmittal. Bid Tab. Submittal. Ref Checks. Agreement)
The City Manager said this is long standing project with Fisherman's Landing and he
detailed the funding sources.
The Community Development Director said the parking lot and shoreline protection were
part of the final nuggets of the Stan Mayfield Working Waterfront master plan.
MOTION by Council Member Hill and SECOND by Council Member Nunn to award the
Fisherman's Landing Shoreline and Parking Improvements agreement (ITB#20-07) to
Ferreira Construction, Southern Division.
Council Member Hill said from the beginning, the project was designed to revitalize the
waterfront and it is a wonderful place to visit today. The transformation is astounding due to
the City's involvement with Fisherman's Landing, he was proud to be involved in the project.
Regular City Council Meeting
September 23, 2020
Page 4
Council Member McPartlan said he was also involved in the project for a while and noted
the $562,000 wasn't just for the parking lot but also the important shoreline preservation.
He also stated some of the funding would be coming from the FIND grant.
Roll call: Council Member Jones - aye
Council Member McPartlan - aye
Council Member Nunn - aye
Mayor Dodd - aye
Vice Mayor Nunn - aye
Motion carried. 5-0
14. CITY ATTORNEY MATTERS
On behalf of the City Attorney's Office, Attorney Crawford requested an attorney client
session to discuss settlement strategy and negotiations related to the Pelican Island
Audubon Society, Graham Cox, and Donna Halleran v. the City of Sebastian (Case No.
19AP142). She outlined who would be in attendance and how long the meeting would be
estimated to last.
MOTION by Vice Mayor Hill and SECOND by Council Member McPartlan to hold an
executive session on September 28, 2020 at 5:00 p.m. passed with a unanimous voice
vote. 5-0.
15. CITY MANAGER MATTERS
The City Manager welcomed everyone on board and said he looked forward to working
with the new Council.
In regard to recent questions on the backyard ditches, the City Manager stated the
contractor had fallen behind due to staff contracting the coronavirus and recent rains. He
said the contractor planned to work six days a week and purchase specialized equipment
to catch up but he has also required him to hire subcontractors.
He invited the Council Members to meet with him to discuss their ideas in moving forward.
16. CITY CLERK MATTERS
The City Clerk congratulated the new Council.
17. CITY COUNCIL MATTERS
A. Council Member Fred Jones asked if the new equipment the swale company plans to
purchase would clear the bottom and the side of the swales. The City Manager replied the
equipment will in fact make it easier to get into the swale.
B. Council Member Bob McPartlan said he was glad to be back.
C. Council Member Chris Nunn said he hasn't seen the swale contractor working so he
was appreciative that it was being taken care of.
Regular City Council Meeting
September 23, 2020
Page 5
He said he has the pleasure of meeting lots of Cub Scout families over the years and has
worked with Cub Scout Michael Abt who passed away in 2006. Michael's family started a
Michael Abt Foundation to provide AEDS to local youth organizations and he encouraged
youth organizations to reach out to the foundation if they needed an AED.
Council Member Nunn invited the community to reach out to him if anyone has an issue they
want to discuss. He said he looked forward to moving forward with the Integrated Pest
Management Plan to get the kids back into the parks and the water moving in the canals.
D. Council Member Jim Hill congratulated the Recall Group noting the results of election
were astounding and attributable to the love of community. He asked the citizens to stay
involved. He also congratulated Council Members Nunn, Jones, and McPartlan.
He asked that stormwater maintenance and best management practices for the canals be
placed on the October le agenda. The City Manager responded that staff was planning to
bring some thoughts and ideas to them at the next meeting.
Until the next meeting, Council was asked to review information from the IFAS website and
the City Manager's Herbicide Report on best management practices.
E. Mayor Dodd said he supported the City's involvement in holding a November
Celebration in Riverview Park.
Council Member Hill said they should work with the City's guidelines and be respectful that it
isn't a political celebration but a celebration of the City.
The City Manager said the ATF license may be a challenge. It was the consensus of
Council to have the City Manager look into the celebration.
TOO pm
Mayor Dodd said at the September 22nd Indian River County Commission meeting,
Chairwoman Adams introduced a County Wide Development Visioning and Service Delivery
discussion on how the County can reassess how they provide services and look at their
procedures and processes. He said the Commission discussed looking at County
regulations and procedures related to development; identifying what types of services the
County is willing to provide and where; what type of services the cities receive from the
County; and why properties want to move into the cities.
He said it was a productive conversation and he requested Council's thoughts on sending a
letter to the County Commission expressing Sebastian's support for their initiative and offer
assistance; including that Sebastian sees it as an important step to establish a county -wide
proactive structure for the cities and County to cooperate; and indicate this is not a unilateral
action, they should include the cities and Sebastian is willing to be involved in the
conversations to the point that Sebastian would be willing to assist in establishing an ad hoc
committee made up members of the bodies to come up with boundaries and some
definitions and outlook on things. He asked Council if they supported sending a letter.
Council Member Hill said they should be very careful because in 2008 there was a lot of
discussion on an interlocal agreement and charter government and the fear became that
municipalities were losing their rights. He said he would not favor entering an interlocal
services agreement but having a discussion on what is wrong with the County development
would be a great thing.
Regular City Council Meeting
September 23, 2020
Page 6
7:08 pm
He said in 2008, there was almost a document to be sealed that would have made
Sebastian part of their charter government which he would never want to see.
Council Member Nunn said he read a letter from the Fellsmere City Manager stating he
wouldn't support anything that would take away their authority as a Council.
Mayor Dodd said he wouldn't support anything that would take away their autonomy; in
2008 it was about the County forcing their will on the City of Fellsmere.
Mayor Dodd said he did feel it was different times with a different Commission and they may
be able to explore something with them. It would not be possible without the elected
officials developing objective statements and parameters. He didn't want to turn this over to
staff, because staff becomes territorial as they saw with the annexation.
Council Member Hill said the staff works for the Commission which is where many of the
problems with the previous annexations lie. He said it would be important for the mayors to
have weekly or monthly conversations as well as with the County Administrator as to what is
going on. He said he would need to know more about where the County is going before he
could support a letter from Sebastian.
Council Member Jones said he agreed with Council Member Hill.
Council Member McPartlan said he has always maintained a good relationship with the
County; they are protective of their own but Sebastian is also protective of our own. They
have two new commissioners coming in and we should keep the dialog open.
Council Member Nunn said he was not opposed to looking at what they want to do as long
as we are not setting the standards of what we are going to do.
Mayor Dodd thanked the citizens for reaffirming his faith in the Constitution of the United
States of America. He said the founding fathers came from small towns who never intended
the federal government to be all inclusive —they intended local government to be in control
and what has happened during the last few months was democracy in action, and he was
happy democracy worked.
He reminded everyone that there was an election on November 3r°, and asked everyone to
vote like their life and freedom depended on it.
18. Being no further business, Mayor Dodd adjourned the Regular City Council Meeting at 7:10 p.m.
Approved at the October 14, 2020 Regular City Council Meeting.
ATTEST: — —
aneBe wlliams, MMCMMC— C� _
2021 Budget and Capital Program
Presentation to City Council on
2021 Final Millage and Budget
Prepared By:
Ken Killgore
Administrative Services Director/CFO
1
Options on Millage
o Levy Rolled -Back Millage of 2.8091— 0%:
$200K Homestead Decreases $14 or More.
$200K Non -Homestead Increases $30 Max.
Draft Budget Needs $186,240 in Cuts to
Balance; No Room for Further Labor
Negotiations or Unknowns Except Reserves.
o Levy Same 2020 Millage of 2.9399 — 4.7%:
$200K Homestead Increases $6 Max.
$200K Non -Homestead Increases $59 Max.
Draft Budget Balanced; No Room for Labor
Negotiation or Unknowns Except Reserves.
z
Options on Millage
o Levy Millage of 3.1514—12.2%:
$200K Homestead Increases $38 Max.
$200K Non -Homestead Increases $105 Max.
4 Allows $300,917 for 2021 Revenue Shortfalls;
Room for Further Labor Negotiations and
Unknowns Without Reliance on Reserves.
Increases Revenue Base for Future Years and
Alleviates Concern of One -Time Revenues.
3
Comments on 3.1514 Millage
o Citizen's Budget Advisory Board Voted on
August 31St to Recommend 3.1514.
0 3.1514 Is 12.19% Over Rolled -Back:
Homestead Taxpayer With $200K Taxable
Value Will Pay $38/Year (8.6%) Above Last
Year, If Assessment Increased Full 1.0322%.
Non -Homestead Taxpayer With 200K Taxable
Value Will Pay $105/Year (17.9%) Above Last Year,
If Assessment Increased Full 10%.
o City Council Adopted 3.1514 at First Public
Hearing on September 14, 2020.
21
Other Points
o Per F.S. 200.065(2)(d):
Notice on the Adopted Tentative Millage
and Budget Was Advertised Along With the
Date for Final Millage & Budget Hearings.
Final Millage May Not Exceed Adopted
Tentative Millage.
o Millage/Budget Resolutions Presume the
Millage & Budget Based on 3.1514.
o Also Have Resolutions on Financial
Policies and Capital Improvement Plan.
6
Recommendation on Final Millage
o Millage of 3.1514 Increases Future
Revenue Base and Alleviates Concern of
Using One-time Revenues to Balance.
FEMA Recoveries $143,666.
Payment of Airport Loans $150,000.
o No Reduction of Current Service Levels.
o No Use of Reserves to Balance Budget.
o Good Precaution With Uncertainties
About Future Effects of Pandemic.
Adjustments to Draft Budget for
General Fund
o Added $300,917 to Projected General Fund
Assuming 3.1514 Millage.
o Changed CRA Payment From $194,804 At
2.9399 Millage To $208,819 for 3.1514.
o Holding $286,902 in "Unappropriated
Budget Savings" Account for Labor
Negotiations, Revenue Shortfalls or Legal
Action Fees.
o Minor Changes to Liability and Workers
Compensation Budgets in Departments.
Adjustments to Draft Budget for
Other Funds and CIP
o Adjusted Revenue for the Community
Redevelopment Fund for Added $14,015.
o Corrected $1,894 Error on Transfer to
Stormwater Debt Service Fund.
o Adjusted Recreation Impact Fee Budget to
Take Out Work Done This Year on Dugouts
and Fencing — Increased Playground
Improvements Project From $40K to $70K.
o Adjusted CIP Schedules for the Above.
In
Status of Budget for Other Funds
oEnterprise Funds:
Golf Course, Airport and Building Funds
Are Paying Interfund Loans.
Personnel and Operating Costs Are
Within Amount of Projected Revenues.
Airport Expecting Grants That Will Fund
Major Capital Projects Via DST Funds
That Will Provide Matching Monies.
G
Financial Policies Resolution
o No Major Changes From Prior Year.
o Covers Policies to be Follow:
On Budget Preparation and Reporting
Investments
Capital Improvement Planning
Debt Management
Fund Balances
o Some Policies Restate Applicable Laws;
Others Are General Guidance.
10
Procedure on Adoption of
Final Millage and 2021 Budget
oOpen Public Hearing & Follow Agenda:
Adopt Final Millage Resolution R-20-20.
41 Adopt Final Budget Resolution R-20-21.
o Adopt 6-Year CIP Resolution R-20-22.
Adopt Resolution R-20-23 on Financial
Policies.
II
SEBASTIAN CITY COUNCIL MEMBERS
LIAISONS TO COUNTY AND REGIONAL BOARDS
2020
AFFORDABLE HOUSING ADVISORY COMMITTEE (Indian River County)
Current Member: Council Member Christopher Nunn
Location: IRC County Admin Building - Room B1-501
Time: 9:30 am
Frequency: Twice per year as scheduled — 3d Wednesday
Secretary: Meighan Alexander - 226-1440
BEACH AND SHORE PRESERVATION COMMITTEE (Indian River County)
Current Member: Council Member Fred Jones
Alternate: Vice Mayor Jim Hill
Location: IRC Admin Building B - Vero Beach - Room B1-501
Time: 3d Monday of Each Month — 3 pm
Secretary: Ed Offutt - 226-1919
EXECUTIVE ROUNDTABLE OF INDIAN RIVER COUNTY
Current Member: City Manager Paul Carlisle
Location: 1836 14th Ave, Vero Beach, FL 32960
Time: last Thursday of each month — 9 am
Executive Director: Aimee Hill
ECONOMIC DEVELOPMENT COUNCIL (Indian River County)
Current Member: Council Member Fred Jones
Alternate: Vice Mayor Jim Hill
Location: IRC Administration Building B - Vero Beach — Rm B1-501
Time: 3rd Tuesday of Each Month — 3:30 pm
Secretary: Meighan Alexander - 226-1440
METROPOLITAN PLANNING ORGANIZATION (2 MEMBERS)
Current Members: Mayor Dodd & Council Member McPartlan
Alternates: Vice Mayor Jim Hill
Location: IRC Administration Building B - Vero Beach - Rm B1-501
Time: 2nd Wednesday of each month - 10:00 am
MPO Citizen Adv. Comm. Bruce Hoffman (1), Dervl Seemaver (2)
Amber Cerda (alt) (1), Judv Bewersdorf (alt) (21
1st Tuesday of month - 2 pm
MPO Tech. Adv. Comm. Lisa Frazier - Planning Position;
Paul Carlisle - Engineerinq Position;
Scott Baker - Airport Position
4th Friday of month - 10:00 am
MPO Bikepath Comm
Secretary/agenda packet
Resident Chris McCarthy
Quarterly — 2:00 pm
Patti Johnson - 226-1672
ELECTED OFFICIALS OVERSIGHT COMMITTEE (EOOC) (Indian River County)
Member (always Mayor): Mayor Dodd
Recording Secretary: Ed Offutt 226-1992
Agenda: Maria Bowdren 226-1242
Location: IRC Administration Building B
Time: Meets Annually — 2nd Week in July
CITIZENS OVERSIGHT COMMITTEE (COC) (Indian River County)
Member: Shannon Davis Norvig
Recording Secretary: 226-1919
Agenda: Maria Bowdren 226-1242
Location: IRC Administration Building B — Room B1-501
Time: Meets annually in April
PUBLIC SCHOOL PLANNING STAFF WORKING GROUP (PSPSWG) & SCHOOL
PLANNING TECHNICAL ADVISORY COMMITTEE (SPTAC)
Staff Working Group:
Current Member: Dorri Bosworth, Planner
Location: County Administration Building
Time: 1st week of February and 3rd week of March
Recording Secretary: Lisa Hill 226-1919
Agenda: Maria Bowdren 226-1242
School Planning Technical Advisory Committee:
Current Members: Dorri Bosworth
Location: County Administration Building
Time: as needed
Recording Secretary: 226-1919
Agenda: Maria Bowdren 226-1242
TOURIST DEVELOPMENT COUNCIL: (Indian River County)
Current Member: Council Member Christopher Nunn
Alternate: Mayor Ed Dodd
Location: IRC Administration Building B - Commission Chambers
Time: Meets quarterly — 3rd Wednesday — 2:00 pm
Secretary: Kim Moirano - 226-1919
TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS: (Regional)
Current Member: Mayor Ed Dodd
Alternate Member: Vice Mayor Jim Hill
Location: St. Lucie Administration Bldg.
2300 Virginia Avenue, Room 3
Ft. Pierce, FL 34982
Time: 1st Wednesday of Month - 10:00 a.m.
Chair: Port St. Lucie Councilwoman Stephanie Morgan
Secretary: Christina Flores
TREASURE COAST REGIONAL LEAGUE OF CITIES: (Municipalities from Four
Counties — Sponsored by FLC) (was formerly Council of Public Officials)
Current Member: Mayor Ed Dodd
Alternate Member: Council Member Bob McPartlan
Location: (changes location — local restaurants)
Time: Meets every other month — usually 3rd Wednesday
Executive Director: Pat Christensen
TREASURE COAST REGIONAL PLANNING COUNCIL: (Regional)
Current Member: City of Vero Beach
Alternate: Mayor Ed Dodd
Location: 421 SW Camden Avenue, Stuart, FL 34994
Time: 3rd Friday of Month - 9:30 A.M. (call ahead for any changes)
Contact: Phone: 772-221-4060
Fax: 772-221-4067
E-Mail: admin@tcrpc.org
MS-IRC and REG BOARDS