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HomeMy WebLinkAboutEXHIBIT A: Technical Specifications ITB 19-08ITB #19-08 Mowing Services – R.O.W Swale and Ditch – EXHIBIT A Page 1 of 2 EXHIBIT A TECHNICAL SPECIFICATIONS A. Scope of Work Furnish all supervision, labor, materials, supplies, equipment and tools necessary to perform mowing maintenance services at various locations throughout the City of Sebastian, on an as needed basis and as designated by the City of Sebastian. Services include but are not limited to power blade edging, trash pickup, fertilization of turf, fertilization of trees and plants, shrubbery trimming, tree trimming and dead limb removal; quarter round cleaning. Contractor shall furnish all vehicles, trucks and equipment with company name and phone number on the sides of the vehicles or units or visible to the public. Contractor shall make sure all area of work clean-up and debris is cleared after completing the mowing or cleaning. B. Work Areas Mowing shall be done in the City Right of Way areas for the unimproved lots on all collector and City unit roads as well as in Collier Creek respectively. The sites have been divided in two categories according to the frequency of service and site type. There are nine (9) Collector Road Right of Way areas, which shall be mowed approximately twenty-four (24) times per year. The Collector Roads are as follows: 1. Barber Street 2. Schumann Drive 3. Wimbrow Drive 4. Fleming Street 5. Main Street 6. Laconia Street 7. Easy Street 8. Englar Drive 9. Powerline Road All other Right of Way areas along City Unit Roads excluding the Collector Roads shall be done approximately 9 times per year. Lots in alleyways are included in this group. Also, mowing shall be done four (4) times per year of all the ditches listed on Exhibit B - Ditches Mowing Map. The Contractor is responsible for the cutting of rear ditches within easement boundaries in such a manner that a clear line of sight is seen within the easement, both side to side and top to bottom. The Contractor shall mow the grass/turf to a height, which shall not exceed four (4) inches. The Contractor shall perform in conjunction with the mowing activity all the necessary edging and trimming of grass around all fixed obstacles and structures located along and within designated areas including but not limited to catch basins, posts, poles, trees, etc . Contractor shall leave area in a neat and uniform condition after mowing. Other mowing services will be done as determined in the comments section listed on Form C - Bid Price Form and upon request by the City on an as needed basis . The City of Sebastian reserves the right to add work sites over and above the ones shown on Exhibit B – Ditches Mowing Map supplied as a part of this Bid and/or deletes any of the designated work locations shown on the previously cited map. ITB #19-08 Mowing Services – R.O.W Swale and Ditch – EXHIBIT A Page 2 of 2 C. Work Requirements The Contractor is responsible for mowing the full extent of the designated length and width of each Right of Way area. Any Right of Way areas, which cannot be mowed the entire width due to the existing field conditions, shall be mowed from the roadway to two (2) feet behind the swale water flow line as a minimum or as otherwise directed by the City of Sebastian. Prior to starting any mowing activity, the Contractor shall remove and dispose of any litter and debris such as palm fronds, tree-shrub limbs and cuttings, glass, paper, cans, tires, hub caps, boxes, wood, cable and any other materials encountered in the designated mowing areas using all means necessary. The Contractor shall mow the grass/turf to a height, which shall not exceed four (4) inches. The Contractor shall perform in conjunction with the mowing activity all the necessary edging and trimming of grass around all fixed obstacles and structures located along and within designated areas including but not limited to sidewalks, curbs, gutters, posts, poles, trees, shrubs, fire hydrants, end walls, flower beds, buildings, etc. Contractor shall leave area in a neat and uniform condition after mowing. Note: grassy areas between the road and the sidewalk are to be mowed by the Contractor whether the area is improved or unimproved as some homeowners tend not to mow this area. Curb and sidewalk edging shall be accomplished by mechanical methods only. No herbicide applications shall be done for edging purposes. The Contractor shall edge the back of curbs and gutters. Gutters shall be left in a neat condition and free of grass, weeds and related clippings, such that drainage is not impaired. Work shall be performed in drainage swales. The Contractor shall maintain the existing slopes during the performance of the work. In areas with standing water and/or too wet to support mechanical mowing equipment, work shall be performed utilizing hand-trimming methods. These areas shall be left in a neat and uniform condition, and all cut debris shall be removed from the drainage swales immediately to prevent possible drainage obstructions. The Contractor shall be responsible for the immediate clean-up of litter and cut debris thrown or dragged by his equipment onto adjacent property and roadways. The Contractor shall be responsible for the proper disposal of all litter and debris removed by them from the designated mowing areas. Stockpiling of debris on or along the designated work areas shall not be permitted. If the City deems that stockpiling is necessary it shall be done at specific locations approved by the City. Mowing operations shall be performed in such manner that it will not create excessive airborne dust and other particulates as determine by the City of Sebastian. The Contractor shall exercise the necessary care during all work activities and avoid damages to any private and/or public structures and vegetation including but not limited to utilities, signs, poles, fences, concrete structures, culvert pipes, sprinkler heads, storm water swale line/slopes, trees, shrubs, planting beds, mulching rings, etc. Damages caused by the Contractor shall be reported immediately to the City. The Contractor shall be responsible for the repairs of damages caused by them to any private or public property. The City and the Contractor will agree on the best way to accomplish repairs. The work to repair the damages may be performed by the Contractor or by others. Work shall be performed as soon as reasonably possible. Damages caused by the Contractor, subcontractor or supplier shall be reported by the Contractor immediately to the City of Sebastian. Vandalism or storm damage shall be reported to the City as soon as possible.