HomeMy WebLinkAbout10-14-2020 CC Minutescna
EBASTLA
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL REGULAR MEETING
MINUTES
WEDNESDAY, OCTOBER 14, 2020 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Dodd called the Regular Meeting to order at 6:00 p.m.
2. Deacon John Dunlap, St. Sebastian Catholic Church gave the invocation.
3. Council Member Chris Nunn led the Pledge of Allegiance.
4. ROLL CALL
Mayor Ed Dodd
Vice Mayor Jim Hill
Council Member Fred Jones
Council Member Bob McPartlan
Council Member Christopher Nunn
City Staff Present:
City Manager Paul Carlisle
City Attorney Manny Anon, Jr. (via Zoom)
City Clerk Jeanette Williams
CFO/Administrative Services Director Kenneth Killgore
Community Development Director/CRA Manager Lisa Frazier
Public Works Director/Engineer Ken Griffin
Deputy Police Chief Greg Witt
Leisure Services Director Brian Benton
Environmental Planner Kimberly Haigler
5. AGENDA MODIFICATIONS
There was no objection by City Council to pull Public Hearing Items A, B, and D due to
some changes in state regulations.
6. PROCLAMATIONS. AWARDS. BRIEF
BriefAnnouncements:
October 19 thru November 2 - Early Voting in Council Chambers - 8am — 4pm
October 23 - Halloween Pumpkin Decorating 8 Candy at 5,30pm - Costume Contest at 6:15pm
followed by Sebastian Police Department Movie Night Out - Secret Llh of Pets 2 metal TI ansylvaaia-3
— 7:15pm
November 6, 7, 8 - Clam Bake Lagoon Festival at Riverview Park --Cancelled
November 7 8 8 - Craft Club Show at Riverview Park
November 11 - Veterans Day Observance at Riverview Park Veterans' Memorial — 1lam
No bleachers bring your own chair and mask
Regular City Council Meeting
October 14, 2020
Page 2
Mayor Dodd announced the upcoming events, in addition to the City receiving the National
Procurement Institute, Inc.'s "2020 Achievement of Excellence in Public Procurement" award
which was outstanding because Sebastian is one of only 32 agencies in Florida and 69
cities in the US and Canada that have received the award.
Council Member Nunn described the requirements for Boy Scouts to reach the rank of Eagle
Scout which include a community project and announced the following who have achieved
this honor:
Colin McAdams - built a pallet wall, a recycle and garbage center, and a
decorated podium at the St. William Hall in the St. Sebastian Catholic Church
Ethan Lewis - constructed three native bee pollinator nests consisting of natural
materials; two at the St. Sebastian Preserve and one at the LaPorte Farms
Ryan Riker - renovated the workout sandpit, refurbished three blocking sleds and
a containment area for the workout tires for the Sebastian Sharks Youth Football
& Cheerleadmil Association
John Wendell - reconstructed the playground at Abiding Presence International
Ministries in Vero Beach
Connor McAdams - built a brick paver pad for a breast cancer awareness tractor
named "Hope"for the Friends of LaPorte Farms
William Carley - rebuilt the paver walkway leading to the flagpole providing a
safer and more appropriate surrounding base for the Flag Pole at the Sebastian
Elks Lodge #2714
CONSENT AGENDA
A. Approval of Minutes - September 14, 2020 1" Budget Hearing & Special Meeting
B. Approval of Minutes - September 23, 2020 Regular Meeting
C. Resolution No. R-20-27 — Ratifying a Wage Adjustment and Amendment to the
Coastal Florida Police Benevolent Association Bargaining Agreement (CFPBA)
(Transmittal, R-20-27, Amendment)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, DULY
RATIFYING A 2% WAGE INCREASE WITH A POSSIBLE REVISIT OF A ONE PERCENT
WAGE ADJUSTMENT IN SIX MONTHS FOR ALL BARGAINING UNIT MEMBERS IN
ACCORDANCE WITH ARTICLE 15.2 OF THE COLLECTIVE BARGAINING AGREEMENT
BETWEEN THE BARGAINING UNIT OF THE COASTAL FLORIDA POLICE BENEVOLENT
ASSOCIATION (CFPBA) AND THE CITY OF SEBASTIAN FOR THE PERIOD OCTOBER 1,
2019 THROUGH SEPTEMBER 30, 2022; AUTHORIZING THE CITY MANAGER TO NOTIFY
ALL PARTIES OF THE CITY'S RATIFICATION AND CAUSE SAID INCREASES TO BE PUT
INTO EFFECT; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SCRIVENER'S ERRORS;
PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE.
20.109 D. Approve the Replacement of Six (6) School Zone Radar Displays from Traffic Logix
Corporation in an Amount Not to Exceed $34,400 and Authorize the City Manager to
Execute the Appropriate Documents (Transmittal, Quote, Form)
Regular City Council Meeting
October 14, 2020
Page 3
20.110 E. Approve the Piggyback of National IPA Cooperative Agreement #202329-01 for
Janitorial and Sanitation Products, Supplies and Related Services from Network
Services Company (Imperial Dade/Dade Paper Company) in an Amount Not to
Exceed $20,650 for Fiscal Years 2021, 2022 and 2023 (Transmittal, Agreement,
Amendment)
20.111 F. Approve 2020/2021 Show Dates for Craft Club of Sebastian, Inc. at Riverview Park
(Transmittal, Letter, Application, List, Insurance, Non -Profit Cart, Tax Exempt)
20.112 G. Approve City of Sebastian Police and Leisure Services Department Halloween
Special Event Road Closures for Friday. October 23 (Transmittal, Map)
20.113 H. Approve 8th Annual Capt. Hiram's River Challenge Triathlon on November 22, 2020
from 7:30 a.m. to 9:30 a.m. with Closure of Indian River Drive (Transmittal, Letter,
Routes, Map, Insurance)
20.114 I. Approve Wreaths Across America Special Event at Veterans Memorial Park on
Saturday, December 19'", 2020 (Transmittal, Application)
20.115 J. Approve Alcoholic Beverages at Yacht Club for Subero Family Event on November
28, 2020 from 11:00 am to 6:00 pm - DOB Verified (Transmittal, Application, Receipt)
MOTION by Vice Mayor Hill and SECOND by Council Member Nunn to approve Consent Agenda
Items A to J.
20,009
Roll call: Vice Mayor Hill - aye
Council Member Jones - aye
Council Member McPartlan - aye
Council Member Nunn - aye
Mayor Dodd - aye
Motion carried. 5-0
8. COMMITTEE REPORTS & APPOINTMENTS
A. Construction Board (Transmittal, Applications, Ads, List)
Interview, Unless Waived, Submit Nominations for One Regular Member,
Concerned Citizen Position
Interview, Unless Waived, Submit Nominations for One Regular Member,
Electrical Contractor Position
Vice Mayor Hill nominated Ms. Carbano to the concerned citizen position and Nicholas
Scheskowsky to the electrical contractor position. There were no other nominations. Ms.
Carbano will serve an additional term (term to expire 9/30123) and Mr. Scheskowsky will fill
the electrical contractor position (term to expire 9/30/22).
9. PUBLIC HEARINGS
Regular City Council Meeting
October 14, 2020
Page 4
20.003 A. Presentation by Corbett Alday. Guardian Resource Management. CDBG
Administrative Services Consultant
Pulled from consideration during agenda modifications.
20.003 B. Public Hearina - Resolution No. R-20-25 — Communitv\ Developpment Block Grant
(CDBGJAnnual Action Plan for FY2020/2021 (Transmittal. R-20-25. Plan. Public
NNotioe. etail. 5 Yr Plan. PPT)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT 2020/2021 ANNUAL
ACTION PLAN, RECOGNIZING RECEIPT OF ADDITIONAL COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) FUNDING AUTHORIZED BY THE CORONAVIRUS AID, RELIEF
AND ECONOMIC SECURITY ACT (CARES ACT), AND AUTHORIZING THE CITY
MANAGER TO EXECUTE AND TRANSMIT ALL DOCUMENTS TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; PROVIDING FOR
CONFLICT; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE
DATE.
Pulled from consideration during agenda modifications.
20.003 C. Public Hearina - Resolution No. R-20-26 — Communit`( Development Block Grant
((CDBG) Housigg Assistance Plan & Procedures (HAPP) for FY2020-2025
Transmittal. R-20-26, Plan)
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) HOUSING ASSISTANCE PLAN &
PROCEDURES (HAPP) FISCAL YEARS 2020-2025; AND AUTHORIZING THE CITY
MANAGER TO EXECUTE AND TRANSMIT ALL DOCUMENTS TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; PROVIDING FOR
CONFLICT; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE
DATE.
The Community Development Director said the housing assistance plan outlines the
program's rules and regulations to move forward in conjunction with HUD to help individuals
in the community. Her department is currently working with five applicants.
The City Attorney read the title of Resolution No. R-20-25.
There was no public input.
The Community Development Director said Junior Planner Michelle Faulkner as well as the
consultant, Guardian Resource Management, would be available to help applicants with the
grant process.
MOTION by Vice Mayor Hill and SECOND by Council Member McPartlan to approve
Resolution No. R-20-26, the CDBG Housing Assistance Plan and Procedures for FY2020-
2025.
Roll call: Council Member Jones - aye
Council Member McPartlan - aye
Regular City Council Meeting
October 14, 2020
Page 5
Council Member Nunn - aye
Mayor Dodd - aye
Vice Mayor Hill - aye
Motion carried. 5-0
20.003 D. Aoorove CSA#2 for FY20/21 Grant Administration Services by Guardian CRM. Inc.
in the Amount of $43.742 and Authorize the Citv Manaoer to Execute the Appropriate
Documents (Transmittal, CSA#2, Award Letters)
Pulled from consideration during agenda modifications.
10. UNFINISHED BUSINESS
20.093 A. Resolution No. R-20-19 — ADDrovin@ a COVID-19 Mortaape and Rental Assistance
Grant Application Plan (Transmittal. Report. R-20-19. Application)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
ADOPTING A COVID-19 RECOVERY & STIMULUS PLAN, PROVIDING FOR A GRANT
APPLICATION PROCESS FOR MORTGAGE AND RENTAL ASSISTANCE; PROVIDING
THAT THE CITY SHALL BE REIMBURSED FOR SUCH GRANTS WITH FUNDS FROM
THE CORONAVIRUS AID, RELIEF AND ECONOMIC SECURITY (CARES) ACT FEDERAL
STIMULUS PACKAGE SHARED BY INDIAN RIVER COUNTY; AUTHORIZING THE CITY
MANAGER TO CAUSE SAID PLAN TO BE PUT INTO EFFECT; PROVIDING FOR REPEAL
OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH;
PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read the title to Resolution No. R-20-19
The City Manager stated the County has recommended some minor changes to the
application and it will not be available until the County approves those changes later in the
day. He went over the COVID expenses incurred by the City so far.
He reported that the City has chosen to hire a part-time employee to administer the grant
program instead of partnering with the County.
The CFO said the City's website would be set up to handle the applications on Monday and
the employee would be available to applicants by telephone. He said he would review all
applications before payment was issued.
The City Manager said the program would be advertised on the City's Facebook page, the
Police Department's Facebook page, and a public service announcement would be
available through the Everbridge notification system.
There was no public comment.
MOTION by Vice Mayor Hill and SECOND by Council Member McPartlan to approve
Resolution No. R-20-19.
Roll call: Council Member Nunn - aye
Mayor Dodd -aye
Regular City Council Meeting
October 14, 2020
Page 6
Vice Mayor Hill - aye
Council Member Jones - aye
Council Member McPartlan - aye
Motion carried. 5-0
20.064 B. Award Work CSA #3 Under the Continuing Services Agreement with Kimley-Horn
and Associates. Inc. in the Amount of $25.100 for Phase II of the Comprehensive
Plan 2040 - Schedule Council Workshop Date (Transmittal. CSA #3. Task
Assianment. Timeline)
6:26 pm
The City Manager requested approval for phase II of the 2024 Comp Plan and asked to
schedule two public workshops to invite public comment and then hold a final public hearing.
Mayor Dodd would like to have as many people provide input as possible and suggested
having one during the day and one at night.
It was the consensus of Council to have the workshops during the first week of December
and the public hearing after the first of the year.
MOTION by Council Member McPartlan and SECOND by Vice Mayor Hill to approve CSA
#3 with Kimley-Horn and Associates, Inc. for Phase II of the Comprehensive Plan 2040.
Graham Cox, 1213 George Street, suggested a video be played over COS Channel 25 and
have Andy Hodges with the Sebastian Daily do a story to explain the importance of the plan
to the public.
Roll call: Council Member Nunn - aye
Mayor Dodd - aye
Vice Mayor Hill - aye
Council Member Jones - aye
Council Member McPartlan - aye
Motion carried. 5-0
Mayor Dodd announced the proposed comp plan revisions were on the City's website for
anyone to view or download.
20.116 C. ADorove Celebrate Sebastian Sp�ecial Event for Saturday. November 14, 2020 in
Riverview Park (Transmittal. Application. Insurance. Aareement)
The City Manager stated the time of the celebration has changed to noon to 8:00 p.m. and
the cost to the City would now be $1,000 for the police service, use of the stage and an
extra television monitor.
Sharon Herman, Sebastian, said this was to be a celebration for the City to come out and
join together again as a community.
MOTION by Council Member Jones and SECOND Council Member Nunn to approve the
event on November W from noon to 8:00 p.m. passed unanimously with a voice vote of 5-
0.
11. PUBLIC INPUT
Regular City Council Meeting
October 14, 2020
Page 7
Cary Wilson, Sebastian, said she was denied entry to medical facility and a store because
she and her children do not wear masks due to medical issues. She asked Council to end
the emergency declaration so that masks are not required.
Ruth Kulvesky representing herself and the Indian River Freedom Coalition, said the City is
no longer in a pandemic and it was a crime to declare an emergency just to receive federal
money. She asked Council to lift the emergency declaration.
Sharon Herman said she is a retired registered nurse and it wasn't up to the City to say
there is no longer an emergency; the Governor has opened the state up. She suggested
that maybe the wearing of masks could be modified.
Andrea Ring, Sebastian, said she has always been against mask wearing.
Zoom Participants
Robert Stephen said he was dying of COPD, he received the drift of two spray boats a
couple of years ago and asked why the City was going to spray the canals again.
Vice Mayor Hill called for a Point of Order noting Mr. Stephen's comments are more
appropriate under the listed agenda item. .
Michele Peters, Sebastian, tried but was unsuccessful in making a Zoom connection.
Mayor Dodd noted the City does not have a mask mandate for businesses.
12. NEW BUSINESS
20.117 A. Stormwater Master Planning and Professional Enaineedna Presentation by Arcadis
U.S.. Inc.
The City Manager explained that staff did a RFQ for consulting engineers to present their
methodology and thought process to move forward with stormwater master planning.
Freddy Betancourt, PE, LEED AP, ENV SP, Project Manager and Melissa Pomales, Area
Leader from the Maitland office, said Arcadis is a global firm with people throughout the
state. They are aware that a comprehensive plan, vulnerability, and seawall assessment
has been completed and Arcadis will create a living document with those assessments that
can be updated in the future. They also have a dedicated funding team and the team's
focus will be to go from a master plan update to the implementation.
Award Continuino Stormwater Master Planninc and Professional Enoineerino
Services Agreement to Arcadia U.S.. Inc. (RFO #20-05) and Authorize the Citv
Manaaer to Execute the Aggrogriate Documents (Transmittal. Reference Checks.
Agreement)
Vice Mayor Hill said the agenda backup is stellar and is what the City has needed for long
time. He looked forward to the additional federal dollars they will be securing for the City.
Regular City Council Meeting
October 14, 2020
Page 8
7:09 pm
Council Member McPartlan asked for a ballpark figure the City might be looking at down
the road to match the grants and asked if Arcadia will help the City procure the extra
money.
Vice Mayor Hill said the City needs to figure out what needs to be done; just the repair of the
canal walls on the south side of CR512 is running about $25M. The beauty of the plan is
that Arcadia will help the City find the money.
The City Manager said federal appropriations don't usually require a match; there is a gamut
of programs out there.
Mayor Dodd said without completing the plan, they won't know what the expense will be;
this will be one of the largest expense items that the City has had to face in a long time
because the entire system needs to be corrected. He said whoever is on Council, when it is
determined what is needed, will have to make a very hard decision.
MOTION by Council Member McPartlan and SECOND by Council Member Jones to
approve a continuing stormwater master planning and professional engineering services
agreement to Arcadia U.S., Inc.
There was no public input.
Roll call: Mayor Dodd - aye
Vice Mayor Hill - aye
Council Member Jones -aye
Council Member McPartlan - aye
Council Member Nunn -aye
Motion carried. 5-0
20.010 B. Consider Lift!na the Serayinto Moratorium to Allow the Cityy Maniyer to Treat Critical
Areas of Vecetalion in the Citv's Waterways with EcoItit's Whack Out Weeds!
(WOW) (Transmittal. Cost)
7.18 pm
The City Manager stated that staff would like to get the canals back in place using the WOW
product.
MOTION by Council Member Nunn and SECOND by Vice Mayor Hill to lift the spraying
moratorium to allow City staff to address the issues that need correcting, working with the
WOW product and if it doesn't take care of issue, staff needs to have authority to use the
next level, least toxic, alternative to solve the problem as per the City's IPM Plan.
In response to Council Member Nunn, the City Manager slated staff was working on
securing additional equipment to get to the bottom of the ditches.
Tim Glover, President, Friends of St. Sebastian River, said if the decision is to move forward
with the spraying of chemical there is still the issue of the vegetation once it dies that will
affect the Indian River Lagoon.
Zoom Particioation
Ruth Callaghan, Sebastian, said the WOW product was discussed and studied by the
Natural Resources Board for the IPM plan for the parks and recreation on land, not bodies
Regular City Council Meeting
October 14, 2020
Page 9
of water. She pointed out that there wasn't a plan for the water bodies at this time and was
concerned with how much of the product they planned to apply.
T27 pm
7.32 pm
7.,37 pm
Robert Stephen said Indian River and Brevard Counties have stopped using chemicals and
asked Council to slow down.
The City Manager said he wanted to get rid of the main culprits, the water lettuce and
hyacinth which clog up the system to which the WOW does have an effect on; the number
one priority is to stop the potential for flooding.
Council Member Hill said the City needs to get the canals back to where they need to be;
they don't have the capacity to get the water out quickly when they need to.
Council Member McPartlan asked how has the WOW done in the limited capacity (trial)
area. The City Manager advised the product was effective on hyacinth, water lettuce, and
cattails. It was not effective on torpedo grass and it will not treat submerged vegetation.
The City Manager also stated that the City will continue to manual harvest with excavators
and the IPM subcommittee will continue to work on a plan for the waterways.
Mayor Dodd said he agreed that the City does need to get the canals back into shape.
Council Member Nunn stated that was the original focus of his motion to give power back to
the City Manager.
The City Manager said the City would continue to work on the IPM for the water bodies and
continue to evaluate as they apply the WOW product to the larger areas.
In response to what someone said on Zoom, Vice Mayor Hill clarified that the City does not
want to kill people and spray poisons in the water; it is the furthest thing from the truth.
Council Member McPartlan asked if the City Manager planned to only use WOW. The City
Manager said his initial plan was to remove the moratorium to spray WOW and if it didn't
work to come back to Council but he believed Council Member Nunn's motion was to allow
him to go to the next least environmentally impact quotient treatment for the vegetation.
Council Member McPartlan said he understood the motion would allow the City Manager to
go to glyphosate unless he came back to Council.
Mayor Dodd said he would agree, as he would like to know before glyphosate was used.
The City Manager said he was not opposed to only using WOW and coming back to Council
before using glyphosate.
The City Manager noted that staff has worked very diligently on the FEMA National Flood
Insurance Community Rating System Program to give 1,172 residents a $97,000 savings
with their flood insurance. He said because of the programs and implementations the City
has in place today the City has achieved a low rating of "6" which is very difficult; he would
not want to hurt the residents by increasing the rate.
Mayor Dodd said the motion was to lift the moratorium. Council Member Nunn said that was
correct to put the power back into the City Managers hands.
Regular City Council Meeting
October 14, 2020
Page 10
7:44 pm
Mayor Dodd said he was expecting to use the WOW product not lifting the moratorium.
Council Member McPartlan agreed as he noticed people were raising their hands to speak.
Public Input
Dr. Graham Cox, 1213 George Street, said he commended the City Manager for finding
WOW but the company that makes it has not used in an aquatic environment. He asked
Council to define the problem before they jump to conclusions.
Council Member Nunn restated his motion to lift the moratorium and allow staff to correct the
issues per the IPM Plan for the land.
The City Manager advised this item was for the canals. Council Member Nunn rephrased his
motion with a second by Council Member McPartlan to approve the staff recommended
WOW to treat the aquatic vegetation.
Council Member Nunn withdrew his original motion however Vice Mayor Hill did not
withdraw his second.
Mayor Dodd called for a roll call on the original motion, "Lift the spraying moratorium and
allow City staff to work on correcting the City issues as per the City of Sebastian IPM Plan"
and noted there wasn't an IPM Plan for the waterways, and he asked if the waterway plan
7:48 pm had to be completed before the City Manager could act. The City Attorney advised it would
prohibit the City Manager from taking action until the waterway plan was finished and
advised their best bet was to withdraw the original motion.
7:49 pm
Vice Mayor Hill agreed to withdraw his second on the original motion.
NEW MOTION by Council Member Nunn and SECOND by Vice Mayor Hill to lift the
spraying moratorium and allow City staff to correct the City issues as to best practices and
the Sebastian IPM Plan.
Roll call: Vice Mayor Hill
- aye
Council Member Jones
- aye
Council Member McPartlan
- nay
Council Member Nunn
- aye
Mayor Dodd
- nay
Motion carried. 3-2
20.010 C. Intearated Pest Management Plan Presentation by Leisure Services Director. Brian
Benton. CPRP and Environmental Planner Kimberly Haialer
Resolution No. R-20-12 — Adoptina the Inte rated Pest Manaaement IPM) Plan for
the Citv of Sebastian Parks and Properties (Transmittal. R-20-12) I Plan Under
Seoarate Cover)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
SUPPORTING THE "INTEGRATED PEST MANAGEMENT (IPM) PLAN FOR CITY
PARKS AND PROPERTIES' TO BE IMPLEMENTED INTO CITY POLICY; PROVIDING
FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE.
7:51 pm
Regular City Council Meeting
October 14, 2020
Page 11
The City Attorney read the title to Resolution No. R-20-12. The Leisure Services Director
advised that he and Environmental Planner Kimberly Haigler were to present the Integrated
Pest Management Plan for the City's parks and properties; it would not cover any ponds,
canals and ditches within the properties beyond the establishment of a 10 foot buffer zone.
The city-wide stormwater features will be managed collectively with a separate stormwater
IPM plan.
He said the plan before them was a collaborative product of in-depth discussion, thoughtful
review; and peer review of scientific research that was conducted over a five month period
by the members of the IPM Subcommittee. He presented a PowerPoint presentation. (See
attached) He noted the plan will be policy after City Council adoption and would be
coordinated and implemented by himself, his staff, and the IPM Coordinator.
The Leisure Services Director stated a public outreach effort would be instituted for the
residents and all City contractors would be required to follow the IPM procedures and
provide recorded data. The plan would be reviewed annually each March and posted on the
IPM website.
7:57 pm
8:12 pm
Environmental Planner Kimberly Haigler displayed a PowerPoint presentation (see
attached) and stated the plan and program was designed according to the IPM cycle by
inspecting and monitoring to locate pests, identification of the pests, determine the threshold
that has been crossed and what action (biological, cultural, mechanical, chemical) is needed
according to how the properties are used by the City. She thoroughly described the process
to use chemicals and noted all methods would be recorded in monthly IPM logs that would
be made available to the public and staff.
Vice Mayor Hill said the IPM Subcommittee has done an outstanding job and was a great
example of the community working together and providing an understanding of how the City
was and will be operating going forward.
Council Member McPartlan said it was a fantastic plan that Mayor Dodd requested years
ago.
The City Manager noted the contractors would be monitored and receive a penalty if they
violate the plan.
Public Input
Dr. Graham Cox, 1213 George Street, said it was a privilege to serve on the subcommittee.
He said the booklet was more of other ways to deal with problems.
Andrea Ring said she went to few of the subcommittee meetings and was impressed.
Mayor Dodd announced the booklet was available on the website and gave kudos to
everyone involved.
MOTION by Mayor Dodd and SECOND by Council Member McPartlan to approve
Resolution No. R-20-12 adopting the Integrated Pest Management (IPM) Plan for the City of
Sebastian Parks and Properties passed with a unanimous voice vote. (5-0)
Regular City Council Meeting
October 14, 2020
Page 12
20.118 D. _Resolution No. R-20-24 — Establishino a Leisure Services Department Athletic Fees
Policv (Transmittal. R-20-24. Policv)
8:18 pm
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
ADOPTING THE PROVIDED ATHLETIC FIELD RENTAL FEES, PICKLEBALL LIGHT
FEES, AND FRIENDSHIP TENNIS COURT USER FEES; PROVIDING FOR CONFLICT;
PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read the title to Resolution No. R-20-24. The Leisure Services Director
said during the resurfacing of the clay tennis courts, he and the Parks and Recreation
Advisory Committee looked at the tennis court fees as well as fees for the pickleball lighting
and facility rental fees. The proposed revisions would bring the City more in tune with what
should be charged. He noted that he had done research as to what other municipalities
were charging as well.
Public Input
Darlene Schwartz, 344 Sandcrest Circle, said she was part of a group that plays pickiball
two nights a week that pay an average of $120 a month. She said they already pay taxes
and would appreciate consideration of their concern with the fees.
Sue Peterson, Sebastian Highlands, said most of the people that expressed their opinions
regarding the pickleball lighting in July at the Parks and Recreations meeting were non-
residents. She suggested the City should make the money on the instructors or
tournaments and give the residents a discount.
Tom Hill, Media Terrace, suggested the City should check to see what other municipalities
were charging. He was fine with what was being charged now.
The Leisure Services Director said the only fee to be charged for the pickleball courts were
for instructor/tournament rentals or lighting at night; otherwise the courts were free to play
on. He cited the following fees for neighboring municipalities:
Vero Beach
Pickleball courts are run by license agreement with Pickle University.
Tennis courts are $2 per hour, per court, per person.
Beginning Monday, September 28, Pickleball courts at Pocahontas Park
will only be open for members and their guests. New member fee is $200
plus 7% tax — Returning member is $100 plus 7016 tax — Daily guest fee is
$10 per day
Barefoot Bev
Pickleball courts are free to property owners and renters with a valid social
membership badge. Badge is free to owners who are up to date on annual
assessment fee of $816
Renters must purchase a renters badge:
i. Seasonal renter - $25 per person per month plus tax
fl. Long term renter - $100 per adult plus tax and $25 per dependent plus
tax
W. Renters annual renewal - $50 per adult plus tax and $10 per dependent
plus tax
Regular City Council Meeting
October 14, 2020
Page 13
Guest passes:
1. 1 day guest pass $3 per person per day
ii. 2-7 day guest pass $5-$7 per person depending on where you purchase
the pass
III. Non -Residents (visitor) pass is $15 per person per day
Brevard County
Outdoor court fee is $8 per hour, per court and includes lights
West Melbourne
No charge to play, however they do charge $2 per person per hour
for lights
Indian River Countv
Currently no outdoor courts but in the planning stages to build them.
They will evaluate charging for lights once they begin the project.
Indoor courts charge $3 per session fee at the Vero Beach
Intergenerational Recreation Center. Up to 48 participants (6 courts with
24 playing at a time) per session.
Palm Bev
No courts
Melbourne
$2 per person (outdoor courts at tennis complex) - $3 per person for lights
The City Manager said Sebastian charges $5.00 to turn the lights on for two courts and up
to eight people could play. Five tokens can be bought for $20.
Mayor Dodd asked if the Leisure Services Director would consider a discount for a larger
volume.
Vice Mayor Hill said there is a cost to provide these beautiful courts and the City will keep
the costs down as much as possible.
Council Member McPartlan said he knew this would be problem noting the City encouraged
getting the leagues involved. He suggested people may want to try to join a league but the
leagues won't be guaranteed that the courts will be available when they need them.
The City Manager said the $25.00 rental fee is more to capture those that want teach and
make money off of the City's courts and will only be allowed during a certain time.
Council Member McPartlan said the $25.00 rental fee seems steep and he suggested
going back to the public for input. The Leisure Services Director said the rental period will
be during a very limited time, during off-peak hours.
MOTION by Vice Mayor Hill and SECOND by Council Member Nunn to approve Resolution
No. R-20-24.
Regular City Council Meeting
October 14, 2020
Page 14
Roll call: Council Member McPartlan - nay
Council Member Nunn - aye
Mayor Dodd - aye
Vice Mayor Hill - aye
Council Member Jones - aye
Motion carried. 4-1
20.119 E. Award Aareement to Timothv Rose Contracting Inc. (ITB #20-08) for Roadwa
Construction Expansion at the Sebastian Municioal Cemetery in the Amount o
$50.997 and Authorize the Citv Manaaer to Execute the Aoorooriate Documents
(Transmittal. Bid Tab. Bid Response. Reference Checks. Aoreement)
The City Manager said staff went out to bid to expand the roadway on the northwest side
of the cemetery and Tim Rose Contracting was the successful bidder.
MOTION by Vice Mayor Hill and SECOND by Council Member Jones to award the
agreement to Timothy Rose Contracting, Inc. for the roadway expansion in the amount of
$50,997.
Roll call: Council Member Nunn - aye
Mayor Dodd - aye
Vice Mayor Hill - aye
Council Member Jones - aye
Council Member McPartlan - aye
Motion carried. 5-0
20.119 F. Award Aareement to Gulfstream Buildina Group. Inc. (ITB #20-09) for Imoation and
Landscaol Ex ansion at the Sebastian Municioal Cemetery in the Amount of
�76.215 and Authorize the Citv Manaaer to Execute the Aoorooriate Documents
(Transmittal. Bid Tab, Bid Response, Reference Checks. Aoreement)
The City Manager said that staff would like to do the landscaping in conjunction with the
roadway expansion and asked for approval.
Roll call: Mayor Dodd - aye
Vice Mayor Hill - aye
Council Member Jones - aye
Council Member McPartlan - aye
Council Member Nunn - aye
Motion carried. 5-0
20.120 G. Aogrove CSA #5 Under the Roadway Pavina Service Aareement with Asphalt
Pavin{�Svstems. Inc. for the Caoe Seal and Micro Seal in an Amount Not to Exceed
�►222.&0 and Authorize the Citv Manaaer to Execute the Aoorooriate Documents
(Transmittal. CSA#5. Lists)
The City Manager said when he started employment with the City, he implemented a
progressive pavement management program and each roadway segment of the City was
evaluated to be treated differently depending on its condition. He explained that if the City
only did the full depth reclamation on the failed roads, the minor roads would continue to fail
and the City would never catch up. He also said the drainage issues would be addressed at
the same time to extend the fife of the pavement.
Regular City Council Meeting
October 14, 2020
Page 15
MOTION by Council Member Nunn and SECOND by Council Member Jones to approve the
CSA# 5 with Asphalt Paving Systems.
8:51 Pm
Andrea Ring said she believed her road would be addressed and asked if she would receive
drainage help.
Council Member McPartlan said in the last two months the roads have deteriorated with all
of the rain and he hoped the roads they planned to address with the bid were in the same
condition.
Roll call: Vice Mayor Hill - aye
Council Member Jones - aye
Council Member McPartlan - aye
Council Member Nunn - aye
Mayor Dodd -aye
Motion carried. 5-0
20.120 H. ADgrove CSA #6 Under the Roadwav Pavino Service Agreement with Asphalt
PawnvQ Svstems. Inc. for the Full Depth Reconstruction in an Amount Not to Exceed
05.912.13 and Authorize the Citv Manager to Execute the ADDrODdate Documents.
(Transmittal. CSA#6)
The City Manager said the roads to be addressed with this agreement have deteriorated
beyond repair. He described how the existing materials would be taken, ground up and
strengthened to provide a brand new road at a cheaper cost.
Andrea Ring asked for the completion time frame. The City Engineer responded the
contractor would begin shortly.
MOTION by Council Member McPartlan and SECOND by Council Member Jones to
approve CSA #6 to Asphalt Paving Systems.
Roll call: Council Member Jones -aye
Council Member McPartlan -aye
Council Member Nunn - aye
Mayor Dodd -aye
Vice Mayor Hill - aye
Motion carried. 5-0
13. CITY ATTORNEY MATTERS - None
14. CITY MANAGER MATTERS - None
15. CITY CLERK MATTERS - None
16. CITY COUNCIL MATTERS
A. Vice Mayor Hill
Vice Mayor Hill said he has been looking into the process of hanging mini reefs on docks
which could play a part in Sustainable Sebastian if they were installed on the municipal
docks and provided to homeowners through a grant program. The City Manager advised
that he did look into the reefs and each reef is about $250, they take about a year to develop
Regular City Council Meeting
October 14, 2020
Page 16
and will filter about 30,000 gallons of water. He was in the process of checking to see if a
permit was needed regarding the sea grass. There was no objection by Council have the
City Manager place a couple by the existing oyster beds.
Vice Mayor Hill thanked the police officers, employees, and charter officers for everything
they do for the City. He also thanked the public for putting together the new Council who will
do an outstanding job for the City.
Vice Mayor Hill announced that his first grandson, second grandchild, Alexander
Christopher Keilor was born last week.
B. Council Member Jones
Council Member Jones announced the sudden passing of his good friend, Coach William
"Billy" Wilson who made a tremendous impact on our community and he extended
condolences to his family from the City.
C. Council Member McPartlan
Council Member McPartlan said they were fortunate to have gotten through such an
ambitious agenda tonight but he was amazed there was such little public input and he asked
the citizens to remain engaged and propose ideas to Council.
D. Council Member Nunn
Council Member Nunn thanked the staff that he had spoken to during the last week and said
he was glad they are getting things done for the City.
E. Mayor Dodd
Mayor Dodd asked people to recognize there are some mean squirrels at Hardee Park who
are demanding to be fed peanuts. He asked the residents to stop feeding them.
He thanked Council for the productive meeting.
Mayor Dodd noted the only time the people operate as a true branch of the govemment is
when we vote, which is why our founding fathers began the Constitution with the phrase,
"We the People." He said he was discouraged last November with the low voter turnout but
encouraged when a group of people took charge to fix the outcome. He asked everyone to
please vote in the November 3rtl election.
17. Being no further business, Mayor Dodd adjourned the Regular City Council meeting at 9:07
p.m.
Approved at the November 18, 2020 Regular City Council meeting.
Mayor Ed Dodd - - -
ATTES�T:p,�tu�..cj-r".. / - - -
ittle iI1W lams; �-CityCer ' - - -
HOME Of PELICAN ISLAND
DDDDDDDD DDD
MANAGEMENT PLA
WOR M D PARKS ADD DDDDERTR
11 1
RECORD
KEEPING
EVALUATE
EFFECTIVENESS
V L tlLYd/ �_ l LF
Return to
INSPECTION &
MONITORING
V'
ffo aImre rem .
applications are required of one
s.t®v5. less applications regxired
Weed Eliminator
HEH8IGOE Kllls Lawn Weeds
y.gyiy, W,Y1�ny/F�YIw�(/
CO.IbY�➢b➢�AT�➢ �IIIdP
I I WIN HIM NMENTAL IMPACT
QUOTEN (EIQ�
EIQ={C[(DT*5)+(DT*P)]+
[(C*((S+P)/2)*SY)+(L)]+
[(F*R)+(D*((S+P)/2)*3)+(Z*P*3)+(B*P*5)])/3
"R i riIG i " PES'IB�IDES
• It is recommended to keep every possible "IPM tool' in
the toolbox
• "Restricted " pesticides are to be avoided
• Be prepared for extenuating circumstances
• Incorporate new products as they are available
PESTICIDE EXEMPTION FORM
• The use of any new or "Restricted" pesticide requires a
"Pesticide Exemption Form"
• Thorough justification for its use is required
• Must be submitted 4 days prior to application.
• Requires IPM Coordinator, Leisure Services Director,
and City Manager signatures
• All Pesticide Exemption Forms will be incorporated as
part of the annual review process
IOO PES'�T�I�C�I�D�E�S
• Only contain naturally occurring
substances
• Break down rapidly in sunlight &
water
• Least risk to non -target species
• Fast -acting
• ��� CSi�II.�
CONS
• Multiple applications may be
required
• Exempt from EPA review
• No data on long-term risks or
efficacy
• May not be mass produced for
commercial use
1
Monterey B.t.
O' � U F Yvff CY i�
Erpreviously utilized by staff
• Recommended through OF WAS publications
• Discovered through sub -committee research and discussion
Selection of pesticides for use are based upon a combination of
a low Environmental Impact Quotient (EIQ), low cost, and
maximum efficacy.
• Pesticide table data includes attributes such as: active
ingredients and their percentages, EPA Registration #, targeted
pest, a cost rating per 1000 ftz, and the observed staff efficacy
.,,.,o ,—.,,.,,,
Excerpt from Approved Pesticide Table
� LIY�iII Y II�]�Rfd CYO ffi
Record all inspection and pesticide application data on
"Chemical Control Log"
Determine Application rate: mix chemicals and calibrate
equipment accordingly
• Routinely scheduled applications and broadcast applications
should be avoided
• Establish buffer zones around bodies of water
• Safety Data Sheets (SDS) will be on site at all times
Notification signage must be posted in treated areas at least 24
hours before application
Pesticides utilized are limited to those listed on the "Approved
Pesticide Table"
A it
/ � \ n.:T �L�eul
IMPLEMENT IPM STRATEGY
4 • The LAST tool of IPM
CHEMICAL ' Carefully weigh environmental costs
CONTROL & benefits
• The LABEL IS THE LAW!
• Choose the least -toxic option
available that will do the job
• Create an "Approved Pesticide Table"
• Develop a Pesticide Use
•7 Methodology
RI yl
���
IMPLEMENT IPM STRATEGY
• Each park type is assigned its own set
NOW of non -chemical methods
CHEMICAL These are conducted as part of the
CONTROLS regular maintenance of these areas
• All activities recorded on "Monthly
IPM Log" Form
• Further method recommendations
mulching
sanitation
CO LJI�iII'Il°Y &��RJg �SC�Q.�
1
BIOLOGICAL ,-
IMPLEMENT CONTROL
IPM STRATEGY
2
CULTURAL
CONTROL
3
MECHANICAL
CONTROL
4
CHEMICAL
CONTROL
C�•�d��IIIIJ%�d�II 5C IIdPR�4 ��'� IE
PLANNING
�C �d (—,ui ;Tg r my&�b1E1
• Staff monitor properties weekly for
evidence of pests
ION & . Inspection Data recorded on "Chemical
RING Control Log" Form
IDENTIFICATION
_,dulations and
,fit of pest damage is
t .,
corded on the "Chemical
nt"n! Log Form" as well
INSPECTION &
MONITORING
EVALUATE IDENTIFICATION
EFFECTIVENESS
�~
(� � � � � � T � � � `\ego}de
RECORD
KEEPING
1
BIOLOGICAL
CONTROL
IMPLEMENT
IPM STRATEGY
Lr 3 r
RAL+ �r MECHANICAL
OL CONTROL
PLANNING
4
CHEMICAL
CONTROL
IFOU M, L � r C 0 U T RE � A I I
• IPM Policy, established with R-20-12
• Program Coordination
• Tracking Pesticide Use
• Staff Training
• Licensed Applicators
• Public Outreach
• Contract Provisions
t
OALSO
RAM
• Reducing the amount of pollutants entering surface
and ground water
• Minimizing effects on native plants, animals and
habitats
• Ensure effective, economic pest management
• Minimizing health risks to the public, City staff, and
the environment
• Promote the transparency of the City's pest
management activities
• Increase public awareness of IPM methods and
benefits
P " IOO US °� T�' ' T`�I�TAG�
• BMPs were utilized and Pesticide use was minimal
• Most of the non -chemical methods in this plan
were already part of regular park maintenance
• Currently has two licensed applicators on parks
staff
HOWEVER:
Record -keeping cc
No standards were
PU � LIC INPUT PROCESS
IPM WORKSHOPS (2)
IPM SUB -COMMITTEE MEETINGS (13)
ADDITIONAL UPDATES PROVIDED AT:
Natural Resource Board Meetings (3)
Parks & Recreation Board Meetings (2)
City Council Meetings (5) O��
V010E
MATTERS!
3UK(:::0M2077771ff7
to i , satt.
Brian Benton, Leisure Services Director
Kimberly Haigler, Environmental Planner
Natural Resource Board:
Brian O'Neill
Kathy Brothers
Thomas Carrano
Jessica Lovell
Scientific Consultants:
Christine Kelly-Begazo, Director, OF IFAS IRC Extension Office
Sharon Tyson, Florida State Parks
Dr. Graham Cox, Pelican Island Audubon Society
Ruth Callaghan, CEAC (Certified Environmenta nal tical Cho
�d .� N`,_.Vl
MY OF
AN
HOME OF PELICAN ISLAND
CLy� HNTinATJFD PES
MANAGEMEN
IVoR MTY PARKS AND 1PROPERTM