Loading...
HomeMy WebLinkAbout11-16-2020 IPM AgendaQiY OF SEBAST, HOME OF PELICAN ISLAND INTEGRATED PEST MANAGEMENT SUB -COMMITTEE MEETING AGENDA MONDAY, NOVEMBER 16, 2020 — 2:00 P.M. COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FL CALL TO ORDER PLEDGE OF ALLEGIANCE III. ROLL CALL IV. ANNOUNCEMENTS V. PUBLIC INPUT VI. NEW BUSINESS Item A. Proposed Revision of the Meeting Schedule — ACTION ITEM Item B. Site Tour Discussion i. Overview of sites visited ii. Discussion of site -specific pests and challenges Item C. SW IPM Program DRAFT review and discussion —ACTION ITEM i. Program details ii. Asset classification table Item D. Physical, Cultural, and Mechanical Control Methods i. Each member assigned a class of aquatic vegetation to research for next meeting VII. OLD BUSINESS Item A. Biological Controls i. Member Assignments Discussion VIII. SUB -COMMITTEE MEMBER MATTERS IX. STAFF MATTERS X. ITEMS FOR NEXT AGENDA Item A. Table of Biological Control Methods XI. ADJOURNMENT ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE ON THE ABOVE MATTERS, WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH APPEAL IS TO BE HEARD. SAID APPEAL MUST BE FILED WITH THE CITY CLERK'S OFFICE WITHIN TEN DAYS OF THE DATE OF ACTION. (286.0105 F. S). IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS SPECIAL ACCOMMODATIONS FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT (407)-589-5330 AT LEAST 48 HOURS PRIOR TO THIS MEETING.TWO OR MORE ELECTED OFFICIALS MAYBE IN ATTENDANCE. 0iY 4'( IPM SUB -COMMITTEE - - _- AGENDA TRANSMITTAL FORM HOME OF PELICAN ISLAND Board Meetinq Date: November 16, 2020 Aqenda Item Title: VI. NEW BUSINESS Item A. Revised Meeting Schedule- ACTION ITEM Recommendation: Submitted for Committee Member review and approval Backqround: If Aqenda Item Requires Expenditure of Funds: Total Cost: n/a Attachments: Revised Comprehensive Meeting Schedule SW IPM REVISED COMPREHENSIVE MEETING SCHEDULE 11 /18/20: City Council Meeting, 6PM 12/1/20: NRB Meeting, 6PM 1 /1 /21: City Hall Closed, New Year's Day 12/7/20: SW IPM Meeting, 2PM 12/9/20: City Council Meeting, 6PM 12121/20: SW IPM Meeting, 2PM 1/5/21: NRB Meeting 1111/21: SW IPM Meeting, 2PM 1/13/21: City Council Meeting, 6PM 1/18/21: City Hall Closed, Martin Luther King Day 1125/21: SW IPM Meeting, 2PM 1/27/21: City Council Meeting, 6PM 2/2/21: NRB Meeting, 6PM 2/8/21: SW IPM Meeting, 2PM 2/10/21: City Council Meeting, 6PM 2/15/21: City Hall Closed, President's Day 2/22/21: SW IPM Meeting, 2PM 2/24/21: City Council Meeting, 6PM 3/2/21: NRB Meeting, 6PM 318121: SW IPM Meeting, 2PM 3/10/21: City Council Meeting, 6PM 3/24/21: City Council Meeting, 6PM 0iY 4'( SEBAST'" HOME OF PELICAN ISLAND Board Meetinq Date Aqenda Item Title Recommendation Backqround: IPM SUB -COMMITTEE AGENDA TRANSMITTAL FORM November 16, 2020 VI. NEW BUSINESS Item B. Site Tour Discussion Submitted for Committee Member review If Aqenda Item Requires Expenditure of Funds: Total Cost: n/a Attachments: Site Map for tour scheduled for November 16t", 12:30-1:30PM, before the regular meeting C11Y 4V SERAS11,1AN IPM SUB -COMMITTEE = - AGENDA TRANSMITTAL FORM HOME OF PELICAN ISLAND Board Meetinq Date: November 16, 2020 Aqenda Item Title: VI. NEW BUSINESS Item C. SW IPM Program DRAFT review and discussion Recommendation: Submitted for Committee Member review and approval Backqround: If Aqenda Item Requires Expenditure of Funds: Total Cost: n/a Attachments: Section I DRAFT of the SW IPM Plan, featuring the program details and the Asset Classification Table INTEGRATED PEST MANAGEMENT PLAN I. INTRODUCTION Scope The City of Sebastian's stormwater conveyance system encompasses 9 miles of canals, 80 miles of ditches, and over 15 ponds and retention areas. Other stormwater assets include: 310 culvert pipes and catch basins, 7 baffle boxes, as well as countless swales, road crossing pipes, dams, weirs, right-of-ways and a seawall perimeter. The Stormwater and Public Works Departments are charged with maintaining all of these features so that the treatment, transportation, and storage capacity of the entire conveyance system is preserved, while also ensuring the safety of City staff, residents, structures, wildlife, and the surrounding natural waters. The City of Sebastian is bordered on the east by the Indian River Lagoon (IRL) and on the west by the San Sebastian River (SSR). Both of these waterways are environmentally sensitive, support a large number of native species, and are integral to the natural health of our region. Therefore, the City must also serve as a steward to the IRL and SSR by ensuring that the stormwater entering these waterways is as healthy as possible. In order to best manage pests within the stormwater system, while also protecting environmental health, City staff and contractors will continue utilizing the principles of Integrated Pest Management (IPM) through the implementation of this IPM Plan. Please note that this plan will not apply to any stormwater features located within any planned unit development (PUD), as these subdivisions have direct contracts with the water management district to design and maintain their own stormwater system. Also not covered by this plan is City's cemetery, parks, or other properties, as these features are managed collectively by the City's Leisure Services Department and are addressed in a separate "Parks and Properties IPM Plan," which was adopted by City Council on October 14th, 2020. Stormwater picture here. CITY OF SEBASTIAN PAGE 1 INTEGRATED PEST MANAGEMENT PLAN IPM Sub -Committee In October of 2020, the Stormwater IPM Sub -Committee was formed to assist City staff in the development of an Integrated Pest Management Plan for the City of Sebastian's stormwater conveyance system. The sub -committee is to be comprised of the Stormwater Director, IPM Coordinator, three Natural Resource Board Members, and two local scientific consultants. The role of the IPM Sub -Committee is to assist in the development of a cohesive IPM Plan, advise on pest management issues, and evaluate the City's progress towards the goals of the IPM Plan. The Sub -Committee will review and approve the annual IPM report before it is presented to City Council. As part of the annual review, Sub -Committee Members will evaluate the current techniques and products to ensure they are based on the best available technologies and scientific information available. Recommendations will be made regarding changes to the annual reporting process and the IPM Plan document. In the development of the initial Stormwater IPM Plan, the IPM Sub -Committee will meet bi- monthly. Following adoption of the final IPM Plan by City Council, the committee will meet annually, unless more frequent meetings are needed, as determined by staff. All IPM Sub - Committee meetings will be held in compliance with Florida's Sunshine Laws, with public notice, posted agenda, and minutes taken by a recording secretary. IPM Coordinator In order to provide for the planning and oversight of the IPM program, the position of IPM Coordinator is established. The appointed IPM Coordinator shall be a member of City staff who is in a position related to environmental or planning, who shall coordinate with the Stormwater Director. Together, they will lead the creation and implementation of the IPM Plan, which will apply to the City's pest management activities on all of its stormwater ponds, canals, and ditches. Their responsibilities will also include the following: • Serve as liaison to IPM Sub -Committee ■ Monitor that City staff are adhering to the IPM Plan Standard Operating Procedures ■ Maintenance of accurate records on IPM implementation and use ■ Keep records of staff training in Green Business Best Management Practices and staff pesticide applicator certification ■ Assure the inclusion of City IPM policies and practices in any applicable third party contracts or purchase orders for pest management ■ Implement outreach efforts and maintain City's IPM Website. The IPM Coordinator will prepare an annual report of the City's IPM activities, which will be reviewed each March, by the IPM Sub -Committee and Stormwater Director in an effort to assess the effectiveness of pest control methods, feasibility of new methods and technologies, and decide whether revision of the IPM Plan is required. CITY OF SEBASTIAN PAGE 3 INTEGRATED PEST MANAGEMENT PLAN IPM Plan For the purposes of this plan, a pest may be any plant (weed), vertebrate (bird, rodent, or other mammal), invertebrate (insect, tick, mite, or snail), nematode, or pathogen (bacteria, virus, or fungus), which may cause disease, inflict damage, or out -compete the more desirable species for an area. In addition, a pest may be aesthetically undesired, or threaten to impact human/animal health. Any substance, or combination of substances which is intended to prevent, destroy, repel, or mitigate pest species is called a pesticide. The City adopts the following IPM definition as established by the City's IPM Sub -Committee: "To promote the most sustainable pest management methods, based on planning and prevention; which aim to minimize risks to human and environmental health through the limited use of chemicals, while also remaining economically feasible." Goals ■ Protect environmental resources by reducing the amount of pollutants entering surface and ground water and minimizing effects on native plants, animals and habitats ■ Ensure effective, economic pest management within the City's stormwater conveyance system, while minimizing health risks to the public, City staff, and the environment ■ Promote the transparency of the City's pest management activities ■ Increase public awareness of IPM methods and benefits IPM Program IPM Policy. The Stormwater IPM plan, as well as future modifications or amendments will be reviewed and voted on initially and annually by the IPM Sub -Committee, Natural Resources Board, Planning & Zoning Commission, and then presented to City Council for final approval. The plan will then be incorporated as City policy through the adoption of Resolution R-21-XX by City Council (Appendix A). IPM Program Coordination. The Stormwater Director and the IPM Coordinator are responsible for coordinating, tracking, and reporting the implementation of the City's IPM Program. Tracking Pesticide Use. City Staff and Contractors conducting pest management activities within the City's stormwater conveyance system are required to record thorough field data. Accurate records will be maintained on pesticide use and non -chemical methods utilized that are accessible for reference. All records will be retained for 1 year and stored on the City's Laser fiche system per record retention schedule. Staff Training. All City employees who, within the scope of their duties, apply or use pesticides will be trained on the City's IPM Policies as well as proper chemical storage and use of personal protective equipment (PPE). A certification course on Green Business Best Management Practices will be provided through partnership with the University of Florida CITY OF SEBASTIAN PAGE 4 INTEGRATED PEST MANAGEMENT PLAN Indian River County Extension Office as needed. The training sessions are coordinated by the Human Resources Director, who will track employees' attendance and ensure that City field staff holds an active certification. Licensed Applicators. At all times a minimum of 1 member of City staff must be a state certified aquatic pesticide applicator. The Human Resources Director and IPM Coordinator will keep a copy of all staff certifications on file. All pesticide applications will be in compliance with state regulations regarding applicator licensing. Information Resources for Staff. The IPM coordinator will act as a resource for City staff to help identify new pests and pest related concerns, and to assist in determining the best course of action consistent with the established IPM SOPs. The IPM Coordinator will also seek out and provide access to expert resources when needed. Public Outreach. Education and outreach efforts will include distribution of information, either created internally, or obtained through partnership with local and state government agencies. The IPM Coordinator will coordinate and keep records of the following: • A City webpage where the public may obtain information on IPM practices for their property, view the City's IPM Plan, annual IPM reports, IPM Sub -Committee minutes, and pest management treatment records. • The City's efforts to promote the reduction of urban pesticide use through social media, the City's website, print and television media. • The City's outreach to pest control operators (PCO's) and landscapers. • Distribution of IPM information and resources at public outreach and community events. • IPM information distributed to residents through the "New Homeowner Folders" during the final planning and zoning inspection. • Updates and status reports following the annual report and as requested by City officials. Contract Provisions. The Procurement Coordinator will review contract provisions and/or amendment(s) to agreements that provide pest management services within city maintained ponds, canals and ditches covered under this IPM Plan. All such contractors shall be required to review and sign the "contractor agreement" (Appendix B). Contract work will be monitored to ensure that City IPM policies and practices are adhered to by all contractors performing pest management work. Regulatory Reporting. The IPM Coordinator will handle reporting to regulatory agencies, which credit the adoption of an IPM Plan as a Best Management Practice (BMP). • Incorporate the IPM Plan into the Florida Department of Environmental Protections (FDEP)'s National Pollutant Discharge and Elimination System (NPDES) Phase II, MS4 Permit Cycle 4, Year 2 Annual Report (September, 2022) and the Cycle 5 NOI CITY OF SEBASTIAN PAGE 5 INTEGRATED PEST MANAGEMENT PLAN (September, 2024) as a new BMP for Element 6: Pollution Prevention/ Good Housekeeping. • Add as new project and update through the statewide Basin Management Action Plan (BMAP) annual report on water quality projects. • Add as new activity and provide update to the Indian River Lagoon Council for the Indian River Lagoon Comprehensive Conservation and Management Plan (CCMP) annual report on lagoon -related accomplishments. Community IPM Cycle This established cycle (Figure 2) will serve as the guideline for IPM Plan development and is based on planning and prevention, with the use of chemicals as the last resort for pest control. I . Inspection and Monitoring: Staff routinely scouts the waters and surrounding landscapes to locate pests. Pest populations are monitored by visual checks and traps. 2. Identification: Pests must be accurately identified. Life history attributes are to be known for each pest identified. This step is key to effective treatment. 3. Planning: The focus is on prevention- what it takes to keep pests out. Determine what action is needed and whether a threshold has been crossed. Proper techniques and timing are for required management. 4. Implement Strategy: All pest management strategies are classified as biological, cultural, mechanical, or chemical. All methods are combined to maintain pests at acceptable thresholds. • Bioloaical Control: enhances natural enemy populations by creating habitat or adding populations • Cultural Control: Disrupts the pest's environment by removing pest attractants or utilizing pest resistant variety of desired species • Mechanical: Creates physical barrier to pest entry • Chemical Control: the last tool in the IPM toolbox, the goal is evaluate costs and benefits to choose the least -toxic and most feasible option available that will do the job 5. Record Keeping: Accurate record keeping is essential to a successful IPM program. Data must be kept on control methods implemented, chemical usage by staff, and purchase orders. Determine if control methods were effective by knowing what has changed through trap counts and observation. 6. Evaluate Effectiveness: Document if the program is meeting expectations. Establish if all actions have been in compliance with the City's IPM Standard Operating Procedures (SOPs). Assess what was learned and determine whether the plan needs revised. CITY OF SEBASTIAN PAGE 6 INTEGRATED PEST MANAGEMENT PLAN Standard Operating Procedures When selecting and implementing a pest management strategy, from this plan, the following will be considered by Citv Staff: Site Factors. Use and function of the waters and surrounding landscape. • Considering the use and function of the assets and the surrounding landscape, stormwater features are divided into four functional categories (Figure 3) in which the action threshold and methods are decided: ➢ Structures: includes dams, weirs, spillways, catch basins, baffle boxes, and culvert pipes. These assets have a virtually zero tolerance for weeds, as they must stay clear of vegetation and debris at all times in order to function. ➢ Canals: shoreline and seawall vegetation is acceptable and often encouraged. However, vegetation must be controlled to the perimeters so that the storage and flow of the waterways is maintained. ➢ Ponds: shoreline vegetation is ideal as well. However, when not maintained to the shorelines, vegetation can quickly take over, severely reducing stormwater storage capacity. ➢ Ditches: and right-of-way (ROW) areas have the highest tolerance threshold for pests, maintenance required is minimal. • Erosion and runoff potential of site • Proximity to other surface, surficial, and groundwater resources Figure 3: Stormwater Features Classification Table Structures Canals Dams Weirs Spillways Catch Basins Baffle Boxes Culvert Pipes Elkam Waterway Collier Waterway Schumann Lake Hardee Lake Seawalls Ponds Ditches Periwinkle RA ROW's Cheltenham RA Bark Park Pond Garden Club Park Pond Tulip RA Stormwater Park RA Day Drive RA Easy Street Spring Costs. Both short and long term costs, as they relate to: • Costs of the material or method • Application and labor costs • Effectiveness and duration of effects on pest populations • Overall feasibility Other Factors. Additional factors relevant to the selection • Special equipment or storage required for method • Method of delivery CITY OF SEBASTIAN PAGE 8 INTEGRATED PEST MANAGEMENT PLAN • Chemical application must adhere to the standards of the City's Fertilizer Ordinance Ch.50 Sec.50-5 (Appendix C) • How all criteria may be affected by weather conditions • Previous pesticide applications on site and interval between treatments • Chemical application set -backs from slopes along waterways • Possibility of pest resistance • Equipment cleaning consideration before and after use Potential synergistic effects of pesticide combinations The following considerations are addressed through the use of the Environmental Impact Quotient (EIQ), which is explained on page 21. Health and Safety Concerns. Potential effects on City staff and residents. • Toxicological properties and potential health effects of materials or methods • Equipment operation safety issues • Staff safety and injury concerns Environmental Considerations. Protection of native plants, animals and pollinators. • Consider toxicity or potential harm caused by the method to non -target organisms and habitat. • Potential for bioaccumulation of materials within soils and groundwater • Know if there is potential for negative effects from any pest control method or lack thereof on any federally or state protected species that may be in the area • Be aware of any nesting birds in the area and potential affects the method may cause • Understand the effects the method may have on pollinators • The effects of reduced control of invasive plants or pests to native biodiversity Product Characteristics. Specific product features • Possible residual effect and decomposition products • Volatility and flammability • Product formulation, recommended dilution and package size • Leachability and solubility CITY OF SEBASTIAN PAGE 9