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HomeMy WebLinkAbout12-01-2020 NRB AgendaCQY OF SEBASTzt �I HOME OF PELICAN ISLAND NATURAL RESOURCES BOARD AGENDA REGULAR MEETING TUESDAY, DECEMBER 1, 2020 - 6:00 P.M. 1225 MAIN STREET, SEBASTIAN, FL "To improve the quality of life in Sebastian by nurturing the balanced relationship between our citizens and our environment by protecting, preserving and promoting our natural resources" CALL TO ORDER PLEDGE OF ALLEGIANCE III. ROLL CALL IV. APPROVAL OF MINUTES —ACTION ITEM November 3rd, 2020 Meeting Minutes V. ANNOUNCEMENTS Item A. Sustainable Sebastian Implementation Plan was well received at the November 18t" City Council Meeting Item B. Comprehensive Plan Public Engagement on December 2"d, 11AM-1PM & 5-9PM Item C. MRC Indian River Lagoon Health Report Card Webinar on December 8th, 12PM & 6:30PM VI. PUBLIC INPUT VII. NEW BUSINESS Item A. Christmas Parade Participation -ACTION ITEM Item B. Earth Day & Arbor Day Celebration Planning for April 24, 2021 i. Entertainment update and approval of funds -ACTION ITEM ii. Addition of beer service, courtesy of Pareidolia Brewery and hosted by Pelican Island Preservation Society -ACTION ITEM iii. Board Members to choose event tasks to champion -ACTION ITEM VIII. OLD BUSINESS Item A. Stormwater IPM Update IX. MEMBER MATTERS X. STAFF MATTERS XI. ITEMS FOR NEXT AGENDA: Item A. Earth Day & Arbor Day Celebration Planning XII. ADJOURNMENT ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE ON THE ABOVE MATTERS, WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH APPEAL IS TO BE HEARD. SAID APPEAL MUST BE FILED WITH THE CITY CLERK'S OFFICE WITHIN TEN DAYS OF THE DATE OF ACTION. (286.0105 F. S). IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS SPECIAL ACCOMMODATIONS FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT (407)-589-5330 AT LEAST 48 HOURS PRIOR TO THIS MEETING.TWO OR MORE ELECTED OFFICIALS MAY BE IN ATTENDANCE. nFVcV rAST" NATURAL RESOURCES BOARD - AGENDA TRANSMITTAL FORM HOME OF PELICAN [STAND Council Meetinq Date: December 1st, 2020 Aqenda Item Title: IV. APPROVAL OF MINUTES —ACTION ITEM November 3rd, 2020 Meeting Minutes Recommendation: Submitted for Board Member approval Backqround: If Aqenda Item Requires Expenditure of Funds: Total Cost: n/a Attachments: Meeting Minutes from the November 3rd Meeting NATURAL RESOURCES BOARD MINUTES OF REGULAR MEETING NOVEMBER 3, 2020 Chairman Stadelman called the Natural Resources Board to order at 6:00 p.m. II. Pledqe of Allegiance was recited by all. III. Roll Call Present: Mr. Charles Stadelman Mr. Thomas Carrano Ms. Donna Ware Mr. Carrier (a) Mr. Bradley (a) Zoom Mr. Powers (Zoom) Ms. Lovell (Zoom) Ms. Mosblech (Zoom) Ms. Callaghan (Zoom) Also Present: Ms. Kim Haigler, Environmental Planner Mr. Robert Loring, Senior Planner Ms. Barbara Brooke -Reese, MIS Manager Ms. Janet Graham, Technical Writer (Zoom) IV. Approval of Minutes After all Board members having had a chance to review the Minutes, Mr. Stadelman called for a Motion. Mr. Carrier had one correction. On the first page, the Minutes note that he attended by Zoom. He was actually present in Chambers. A motion to approve the Minutes as presented with the exception of the change as noted above was made by Mr. Carrano, seconded by Ms. Ware, and approved unanimously via voice vote. V. Announcements A. Comprehensive Plan Public Engagement on December 2nd, 11 a.m. to 1 p.m. and 5 p.m. to 9 p.m. Ms. Haigler stated that this will be a public engagement event here in Council Chambers. She explained that it will be in a workshop -type format. NATURAL RESOURCES BOARD PAGE 2 MINUTES OF NOVEMBER 3, 2020 MEETING Mr. Loring explained it will be to review the main elements of the proposed Comprehensive Plan for one more review before it goes for proposed final adoption. It will then be implemented in early 2021. Mr. Stadelman called on the public to give any input they may have at that time. Ms. Lovell inquired regarding the recommendations this Board made to the proposed Plan at its last meeting. She asked if those recommendations were presented to the Planning and Zoning Commission and what the status of those comments is. Mr. Loring stated that the comments were duly noted, and there was a long discussion about them. Those comments were taken back to Kimley-Horn, and they implemented a lot of the verbiage that was discussed. Some of the information that was commented on actually already exists in other sections of the document. Ms. Haigler stated that all the suggestions that were made regarding the Conservation and Coastal Management Element were addressed. On the City's homepage online at the bottom are all of the newest variations of the Comprehensive Plan elements. Any time in the process, suggestions can be sent to her. B. Christmas Parade Cancelled Mr. Stadelman reviewed that the parade last year was a success, but for safety reasons there will be no parade this year. VI. Public Input -- None VII. New Business A. Stormwater IPM Sub -Committee Update Ms. Haigler stated that the first meeting of the Stormwater IPM Sub -Committee was held yesterday in Council Chambers. She made a PowerPoint presentation of the assets the Stormwater Department covers such as the canals, ponds, ditches, weirs, dams, etc., and discussion was had regarding some of the projects that City staff has been doing that were IPM related over the past few months. The Sub -Committee members were assigned some of the City's key pests to research the biological controls for these pests. At the next meeting there will be a more in-depth review of the biological controls and the non -chemical control methods. It was decided that the meetings for the Sub -Committee NATURAL RESOURCES BOARD PAGE 3 MINUTES OF NOVEMBER 3, 2020 MEETING Would be every two weeks on Mondays at 2:00 p.m. Mr. Carrano stated he was at yesterday's meeting, and the unique thing for him was that several members of the public were present and gave a good deal of input. Their main concerns were the use of chemicals and things that were not done in the past to the residents' satisfaction. Mr. Stadelman asked if there was any comment on the WOW product. Ms. Haigler reviewed that at the last City Council meeting, staff received approval to purchase WOW to use in parks, since it has already been approved as part of the Parks and Properties IPM Plan, and to just spot spray some areas of concern around the dams and weirs where immediate control is necessary. It has not been used in the aquatics or in the parks yet. Small patches of hyacinths and cattails were tested in the past, and it worked well. There was some other vegetation it did not work well on. Mr. Stadelman asked if there is a chance of developing a large volunteer group to manually pull the weeds. Ms. Haigler stated that is not an easy job, and it is also dangerous. Mr. Stadelman inquired as to what happened with the mechanical harvesting. Ms. Haigler stated that was covered in yesterday's meeting, and it was also discussed at the last meeting of the NRB. A lot of vegetation was removed in the Hardee Park area. She estimated that probably about 50% of the problematic vegetation from Hardee Park to CR-512 was removed for $25,000.00. It was quite overgrown, so there was a lot to be removed. B. Sustainable Sebastian Initiative: 5-Year Implementation Plan Spreadsheet Review comprehensive document Ms. Haigler displayed the Spread Sheet on the monitors. She reviewed the goals and individual tasks that are set forth on the spreadsheet. There are some items that will not yet have been addressed, and she will update the spreadsheet regularly and update it on the website as well. She has also added the hyperlink on the website and other links on the City's website that will bring people to the NRB website. She wants to be sure that each item is covered in some way as a draft on the NRB website so that the tasks can be built upon from time to time. She described other links that will take people to other webpages such as the Audubon Society, etc. She invited input from anyone who has ideas to share. NATURAL RESOURCES BOARD MINUTES OF NOVEMBER 3, 2020 MEETING PAGE 4 ii. Vote to approve plan for presentation to City Council at November 18th meeting Ms. Callaghan inquired regarding the spreadsheet whether the NRB is to vote on that document as presented at this meeting. Ms. Haigler said yes. Mr. Stadelman complimented Ms. Haigler on the spreadsheet and asked if the Board members wanted to go over the document section by section tonight. It was the consensus of the Board that that would not be necessary. Mr. Carrier stated it is assumed that this is a dynamic document and that it will change as more input is received. He also said there were a number of items that were referenced in the spreadsheet. He suggested that businesses are going to be curious about things such as Surfrider Ocean Friendly Restaurants, etc. If the hyperlinks include links to the homepages, it will facilitate the businesses and residents tracking further, especially to the IFAS site. Ms. Haigler stated there are many references to the IFAS on the NRB website as well. Their materials are the best reference for this area. They do the testing and develop the best management practices for this area for landscaping. Mr. Carrier emphasized that, in order to develop interest from everyone, the website needs to be easily navigated. He commended Ms. Haigler on how the website is being developed. Ms. Callaghan likes the spreadsheet and the idea of encouraging residents to enroll in different programs. She is unclear where the subject of doorhangers was left at a prior meeting. Ms. Haigler said the doorhangers would be distributed on a small scale to help get the awareness out to the residents. Also, there could be small signs put in a few yards to help with public awareness. It would be calling attention to the landscapes that minimize sod and enhance native plantings. Ms. Ware suggested having an annual review of the project. Ms. Haigler suggested having reviews more often than annually. She also stated that she would like to see three Sustainable Sebastian projects going at a time. She thinks that would be a good goal for the NRB to set beginning in 2021. Hearing no further comments/questions from the Board members, Mr. Stadelman called for a motion. A motion approving the Plan for presentation to City Council at their November 18th meeting was made by Mr. Carrano, seconded by Mr. Carrier, and approved unanimously via voice vote. C. NRB Website Edits NATURAL RESOURCES BOARD PAGE 5 MINUTES OF NOVEMBER 3, 2020 MEETING Presentation of current site organization and content Ms. Haigler recognized the MIS Department for their work in developing the City's new website. She displayed the entire new City website on the screen and focused on the NRB's section with links to other websites that relate to that section. ii. Discussion of additions and changes needed. Ms. Haigler plans to update the website every month. If anyone has comments or subjects that they would like to see on the website, she will be glad to put those on there. Ms. Haigler thanked the MIS Department for their guidance. It was the consensus of the Board that the new website is a great improvement, and they thanked Ms. Haigler and the MIS Department for their hard work on this project. Ms. Callaghan suggested that a calendar showing upcoming NRB meeting announcements be instituted. Otherwise, she likes what is there so far. Ms. Brooke - Reese, Manager of the MIS Department, said that it was decided that there be an events calendar that represents not only Riverside Park but other events that are going on in the City like the 5K run, etc., and the plan is to integrate NRB's events into that calendar. It is available on the front page of the website now next to the Community Events Tab, next to the Meetings Calendar. It will be more prominent that way. VIII. Old Business -- None IX. Member Matters Ms. Callaghan requested that, if the Indian River Lagoon Council has a summary of results from the Day in the Life water -quality event, they share that information, as it might help the Stormwater Sub -Committee if it shows some positive outcomes from an event because of what is being done in Sebastian with the City's stormwater. Ms. Haigler stated that information is still being compiled. She will include that on the Oyster Garden page. Ms. Ware reviewed that, since there will be no Christmas Parade, the Art Club is going to be in the Park on November 21st and again in December (she was not sure of the date), and there could be a table there if staff wants to do that. Ms. Haigler said she has all of the supplies to do seed packets. Mr. Stadelman suggested supporting the Chum Bucket program, a local non-profit group. They work from the school and deliver a lot of food to families every week. NATURAL RESOURCES BOARD MINUTES OF NOVEMBER 3, 2020 MEETING X. Staff Matters PAGE 6 Ms. Haigler reviewed that at the Day in the Life event there was discussion about how the oysters are crowded in their baskets, and the cages are so heavy they can barely be lifted at this point. Staff has the materials to build more baskets. The existing oysters need to be taken out for a day before breaking them up can even be discussed. Indian River Lagoon Council has just put out a form for their grants that are due in January. One of them is a community -based grant which is for a small amount. Community based means that it is all volunteer based. She is going to forward the information on that grant to everyone on the Board. Discussion has just begun about putting out more baskets off the other municipal docks. There was also a donation offered from ORCA for shoreline vegetation, for which the major funding would be for shoreline installation so that the volunteers and staff can install the living shoreline part. She needs a few volunteers to be champions for this, and she will have to gather the volunteers and put the events together. She will send the information out, and she would like input on this matter. XI.. Items for next Agenda A. Earth Day & Arbor Day Celebration Planning Ms. Haigler stated that Arbor Day is on April 30th, and Earth Day is on the 22nd. Earth Day is typically done the week before Arbor Day. She thinks that might be the date for the Pelican Island Festival, but she will have that information at the next meeting. Mr. Stadelman volunteered to be MC if the event happens, and Ms. Haigler said Brian O'Neill is still going to handle the entertainment. XII. Adiournment There being no further business, Mr. Stadelman called for a motion to adjourn. Motion to adjourn was made by Mr. Carrano, seconded by Ms. Ware, and passed unanimously via voice vote. The meeting was adjourned at 6:53 p.m. go ff Date: OA 0 SEBAST-"- HOME OF PELICAN ISLAND Council Meetinq Date Aqenda Item Title: VII NATURAL RESOURCES BOARD AGENDA TRANSMITTAL FORM December 1st, 2020 NEW BUSINESS Item B. Earth Day & Arbor Day Celebration Planning for April 24, 2021 Recommendation: Submitted for Board Member review and action Backqround: If Aqenda Item Requires Expenditure of Funds: Total Cost: n/a Attachments: Preliminary list of event tasks and responsibilities. 2021 Sebastian NRB Earth Day Celebration Plans Where- Riverview Park Sebastian, Florida When- April 24, 2021 Time- 9:00am-4:00pm Set up- 7:00am-8:30am Email- nrbearthday@gmail.com Retail / Food Vendors (?) Food Vendors are to be located north of the park, with the north parking spots being reserved for food trucks. Most vendors will receive their previous location, unless they specify otherwise. KH will create the master map for the event. Locations, rules and map layout will be individually, emailed out to each vendor, by April 16th. Waste Manaqement (KH) Debbie Perez 772-413-9997 Debbie has confirmed the date for this year. Household/E-waste at Barber Street Sports Complex and Shredding in Riverview Boat Parking. WM Flyers will be distributed with WM bills the month before. Also to be posted on website, TV channel, and FB Page. WM also to supply recycling bin to be placed in the boat parking lot. Paper Shredding & Electronic Disposing traffic to be directed by City. ART CLUB (Donna) Will the Art club will be holding its annual Lagoon Art Show and Sale? Will Art Club will also be doing face painting? K.I.R.B. (KH) Daisy Packer Morris 772-226-7738. KIRB usually hosts a coastal clean-up from the event. May also host an activity. We will also request that she supply six recycling bins and trash bags as she did last year. I.R.C. Fire Rescue Permit (?) The second page of all vendor applications must be submitted with our permit, along with the event layout, and locations of all cooking devices. The application and $30.00 check is due by April 16th. A Check request must be submitted to the City by April 9th. Check to be addressed to: IRC Fire Rescue, 1801 27th Street Building A Vero Beach, 32960 State Food Vendor Permit (?) Lisa Franz, our local representative, must receive a list of food vendors, along with their license numbers and a map of their locations by March 26th. State of Florida Division of Hotels and Restaurants need to be notified by April 16th for Food Vendors to participate. Barbara Schoenly- Senior Inspector 400 W. Robinson St, N-802 Orlando, FI. 32801-1757 Voice:850-487-1395 Fax: 407-317-7839 w.MvFloridaLicense.com/dbpr Our local representative Iisa.franz(a�mvfloridalisence.com 321-200-5172 Entertainment (Brian O'Neil) Chaos sound, who provided sound last year, has generously offered to provide their services for free this year. April 241" is World Tai Chi Day, hopefully, we can open the event with another performance from our Community Center. NRB Website (KH) Event Flyer posted to NRB Website, FB Page, and the Public Access Channel. The fillable vendor applications are posted website. Raffle (Charles as MOC) Most prizes to be donated by willing vendors, request for prizes is on the participant/ vendor application. MOC (Charles) Charles did a great job in the past and we will have him on it again this year. He will announce the bands, ask environmental questions, and give out door prizes. Bea Gopher Tortoise (?) NRB will be sponsoring the "Be a Gopher Tortoise" Activity. Structure and materials need to be set up, booth usually run by volunteers. Scavenqer Hunt (?) Discussion of a new GPS-based hunt for this year. Consider contacting Treasure Coast Munzee Club and Space Coast Geo Store for collaboration and prizes. Chalk Art Contest (IRC SW) Alexis Peralta (772) 226-1565 with IRC Public Works Department/ Stormwater Division has agreed to host this activity this year. We have extra chalk from last year she can use. She had her own flyer of her activity and was in charge of picking winners, getting prizes donated and presenting the winners on the stage, by early afternoon. This year we have requested a volunteer cop be placed at the crosswalk across IR Drive, so participants can cross safely. Other Activities (?) There is a request for participants to sponsor environmental themed activities. Hopefully, we get enough response on this that we don't need to sponsor other activities. Livinq Docks (?) IRC has premade oyster mats. Suggested activity of attaching them to the 3 municipal docks at Riverview Park. Will need a volunteer group to champion this activity and an NRB Board Member to coordinate. Volunteers (?) Volunteers are needed to participate in the clean-up event and assist with activities. In 2019, our volunteers were primarily from the Boys and Girls Club and Sebastian Charter Middle School. KH has an NRB volunteer email list as well. Notify prospective organizations that we will have a volunteer sign -in sheet at the NRB booth and will gladly submit individual volunteer hours to their respective organizations. NRB Booth (?) Need to streamline our message to Sustainable Sebastian initiatives, solicit for volunteers, and promote our current projects. We should only be providing info that other booths are not. Interactive activity idea? Tree Cookie? Advertisinq (?) Flyer created by KH. • Printed copies of flyer, along with PDF and PNG versions will be given to Board Members to disperse. • School Board has to be contacted for approval of a B&W flyer for distribution at area schools. B&W also passed out to area preschools. • Need to search out local online event calendars to market event. We do potentially have funds for this but would require Board approval. • Paper/ Magazine Advertising: KH will write Press Release and have approved by City for distribution Sebastian River News/ Vero News - Please send press releases at least 2 weeks in advance to better ensure they will run online and staff can determine whether the event can be covered. *calendar(a)veronews.com- People/Society Editor Mary Schenkel *marvelz(a)comcast.net- info(cbveronews.com Vero Beach/Indian River County Newsweekly and TCPalm Please send dates. Also, please contact Ian. Love(@TCPalm.com lisa.rvmer(@tcpalm.com-Indian River County: (772) 978-2248 Submit Online: httDs://www.tcpalm.com/submit Hometown News Indian River (772-465-5551) Rhonda (954-628-2593) www.HometownNewsOL.com - online submit e Flash Newsletter- submit flyers to them Valerie Watkins VeroBeachFLASHC@gmail.com Items from the Citv of Sebastian (Bub and Co.) • Wagons for unloading and loading vendor supplies • Two booths (NRB and City Stormwater): 2 Tents for NRB 1 Tent for Stormwater 2 Tables for Stormwater 4 Tables for NRB Booth ? Tables for center Concrete Pad Activities 1 Table for GT Burrow Activity 6 Chairs NRB Booth 2 Chairs for GT Burrow ? Chairs concrete Pad 2 Chairs for stormwater • Street Banner- Sebastian Blvd to be hung by April 18th, before the event • Stage — PA system • City Hall Flag and pole (Police Dept) — Mayor's Pledge • Barricades for Waste Management Recycling • Barricades and Cones for Sebastian Blvd. Unloading TOTAL NRB FUNDS FY2020: $2000.00 Expenditures: $30.00 I.R.C. Fire Rescue Permit