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Home My WebLink About2020 ContractSEgAST" PROCUREMENT DIVISION 1225 Main Street, Sebastian. FL 329581 Office: (7721388-8231 1 afrasaracityofsebastlan.cm Hoar or HUM Bunn NOTICE OF INTENT TO "PIGGYBACK" November 3, 2020 Douglas Taylor Encore Broadcast Equipment Sales, Inc. dba Encore Broadcast Solutions 2104 W. Kennedy Blvd. Tampa, FL 33606 Email; dtavior0encmrehroadcast.com SUBJECT: Intent to Piggyback ITB #20081-EST-IV (Hlllaborough County Public Schools) TV STUDIO EQUIPMENT — PURCHASE. INSTALLATION. REPAIR. AND RELATED PARTS Mr. Taylor. The City of Sebastian Intends to piggyback the above referenced solicitation In accordance to the City's Ordinance Section 2-10 (c)(2). Acceptance of piggybacking guarantees that the same pricing and contract terms will be honored for the purchase of goods/services made while the contract Is active; this Includes any contract extensions or renewals. Period Covered by Contract: Auaust 26. 2020 — Auaust 25. 2021. with four 1-vear renewals Please return this signed Notice by Thursday, November 5, 2020 via email to afmser@cityofsebastian.org. Should you have any questions, please contact Ann -Made Fraser, CPPB, MBA— ProcurementlContracts Manager, at (772) 388-8231 or afreser@cityofsebastlen.org. We value your association with the City of Sebastian. Sincerely, �Frirlpap% MBA Procurement(Contracts Manager Check one: 10 Yes Encore Broadcast Equipment Sales, Inc. WILL honor "piggyback' of RB #20081-EST-IV (Hillsborough County Public Schools). No Encore Broadcast Equipment Sales, Inc. WILL NOT honor "piggyback" of ITS #20081-EST-IV (Hillsborough County Public Schools). ouglas Tayl , Sen�r Project Manager / Rhte FOR PROCUREMENT DIVISION USE ONLY . Unlit Notice Rvtarncd: 11/04/2020 117APPLICARLE- 011 IL•u,ovnl Dnbee NIA The School Board Melissa Smvely, Chart Steve P. Cona III, Vice Chair Lynn I. Gray Stacy A, Hahn, PhD Karen Perez Tamara P. Shamburger Cindy Stuart August 27, 2020 Encore Broadcast Solutions 2104 W. Kennedy Blvd, Tampa, FL 33606 Attn: Douglas Taylor Hillsborough County PCBLIC SCHOOLS Preparing Students for Life BUSINESS SERVICES DIVISION PROCUREMENT SERVICES NOTICE OF AWARD RE: 20081-EST-IV TV Studio Equipment Dear Mr. Taylor Aping Superintendent or Schools Addison Davis The School Board of Hillsborough County, Florida on behalf of Hillsborough County Public Schools (HCPS) meeting in official session on August 25, 2020 voted to award your company the above -referenced solicitation. THIS IS NOTAN AUTHORIZATION TO SHIP THE REFERENCED ITEMS OR SERVICES. DO NOT SHIP OR ORDER MATERIALS WITHOUTAN AUTHORIZED PURCHASE ORDER. This award is limited to the full item description, specifications, quantities, conditions, and instructions to the awarded vendor as contained in the competitive solicitation, including, but not limited to, insurance requirements and compliance with all applicable laws. Prior to the provision of commodities and contractual services and in accordance with the requirements of the awarded competitive solicitation and HCPS's policies and procedures the following shall be performed within five (5) days of receipt of this notice of award to ensure your compliance with the terms and conditions of this solicitation. - Awarded vendor (if not currently listed) must register at www.mvvendorlink.com, and - provide a Certificate of Insurance as specified in the competitive solicitation Current certificates may be provided via email or fax to Procurement Services. If you have any questions, please contact me at (813) 272-4272. Sincerely, Digitally signed by Klmbedey Jordan Kimberley Jordan eemaUld berle,johdmoodhc.Alzfi.us, o-061emen4 Date: 2020.0.27 U3617-09bP Kimberley Jordan, Procurement Officer kimberley.lordan@hcps.net Raymond 0. Shelton School Administrative center a 901 East Kennedy Blvd. a Tampa, FL 33602-3507 Procurement Services:813-272.4327; Fax (813) 272-4390; Main Office (813) 2724000 P.O. Box 3408 a Tampa, FL 33601-3408 a Email; comy.mu mhV0sdhc.k12.fi us 9 Website: www.sdhc.kl2.fl.us ENCOREtj QUOTE 1066 COMPANY: citrorsebssaan Adminisvadve Sdv¢es 1225 Main Sued Sabellian, FL 32958.4165 ATTENTION: Barbee Brooke -Recto PHONE: 772.399.92" EMAIL: bmadoos@cn afiseturtun org Oty Item I Link ACE-2200102 AIA- PSI-X 10 Installation, Commissioning, Training 1 MISC INSTALL Shipping & Handling 1110 Douglas Avenue, Suite 1001 Altamonte Springs, FL 32714 P: (407) 327-9006 F: (407) 327.2202 W W W.encorebroaftast.caffl DATE: 10171M29 SALESPERSON: DWQ DELIVERY: UPS VALID UNTIL I221/20 TERMS: Net 30 Description I Cost I Total Link ACE-2200149E -List Price: $73.237.0' ACE-2200 with SCE492 Closed Caption Encoder Rundle 62,251.00 62,251.00 Ajs FSI-X Liu Prier: S3.49S.00 Fseme Sync Convevtarwllh MADE audio, lRU 2,970.75 2,970.75 Insulation, Commissioning, Training, I Dey,lOHrs. 95.00 950.00 MISC ITEMS NEEDED TO COMPLETE AN INSTALL 200.00 200.00 Shipping & Handling 140.001 140.00 All Product items on this quote, reflect the current terms serf conditions of the Iilisbomtrgh County Public Schools. Contract Ref. g 21RI81-IS'f-'IV Studio Hquiian.l. which amen that himar morns Po in1a HAW,m this cummat will ha maid m 15%.frMSRP TZRMS2 I Total $66,511.75 'Quoted prim does not include applicable Sales Tax or shipping and handling unless indicated shove. savC 4 ((r rj(b L, 25 ,t a Shipping is FOS Origin - Pre Paid and added to invoice unless indicated above. • Pj93y ba,,in "7 1 have read and Accept. by my signature, the leans of this Pm Forme Invoice whirl govern the sale ofproduts of services to me or, if. f. a corporation, by me as a duly sulhorimd representative ofsaid corporation. When sent by facsimile or email, I agree that my signature shall be conclusive evidence ofthe Buyer's acceptance ofthesc rams. ACCEPTED AND AGREED BY: PRINT NAME: DATE: SIGNATURE: TITLE: TO Show LI-ST PR i cE ENCORE 1110Douglas Avenue, Suite 1 Altamonte Springs, FL 3214 714 P: (407) 327.9006 F: (407) 327-2202 BROADCASTSOLUTIONS w .encorsbroadcastcom COME 1236 B COMPANY: Cityofgeban. Adminiaralive services 1225 Mein Stred Sebestim. PI, 329584165 ATTENTION: Berbam Bmoke-Beene PHONE: 772.388.$246 EMAIL: broedwsl(aj k ofscbastimorg Day Rom 1 Link ACE-22001492 ALA- FSI-X 10 Installation. Commissioning, Training 1 MISC INSTALL Shipping & Handling DATE: 1021/2020 SALES PERSON: David Quinn DELIVERY: UPS VALID UNTIL 122120 TERMS: Net 30 Description Cost Total list Prim ACE-2200 with SCE492 Closed Caption Encoder Bundle 73237.00 73,237.00 Ala FSI-X List Prim: $3,495.00 Free Sync Converter with MADI audio, IRU 3.4950 3,495.00 Installation, Commissioning, Training, 1 Day, 10 Hm. 112.00 1,120.00 MISC ITEMS NEEDED TO COMPLETE AN INSTALL 236.00 236.00 Shipping & Handling 140.00 140.00 TERMS: I Total $78,228.00 • Quoted prim does not include applicable Sates Tan or shipping and handling unless indicated above. • Shipping is FOB Origin - Pre Paid and added to invoice =less indicated above. I have read and erupt, by my signature, the terms ofthis PmFomm Invoice which govern the sale ofpmducls ofscrvices to me or, its corporation, by mess a duly nothoriead representative of said carpoation. When sent by fcaimile or snail, I agree that my signature shall be conclusive evideam ofthe Buyefs acceptance of these teens. ACCEPTED AND AGREED BY: PRINT NAME: DATE: SIGNATURE: TITLE: M11 SE�'uW HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: November 18, 2020 Auenda Item Title: APPROVE "piggyback" and expenditure for Closed Captioning equipment and installation from Encore Broadcast Equipment Sales, Inc. in the amount of $66,511.75 and annual maintenance at $6,420.00. Recommendation: The Procurement Division, on behalf of the MIS Division, recommends that Council APPROVE 'piggyback" and purchase of Closed Captioning equipment and installation from Encore Broadcast Equipment Sales, Inc. in the amount of $66,511.75 and annual maintenance at $6,420.00. Background: To meet federal requirement revisions, the integration of closed captioning is required. The City currently has a tightrope media system that was purchased in approximately 2017 from Encore Broadcast Solutions, at which time the City was not offering live video streaming. Now that live video streaming is offered, the integration of Closed Captioning to the City's current system is necessary to remain complaint with federal ADA requirements. To take advantage of cost savings in the amount of $11,716.25 for the equipment and $1,133.00 for annual maintenance, Staff is recommending the "piggyback" of Hillsborough County Public Schools ITB #20081-EST-IV TV Studio Equipment— Purchase, Installation, Repair and Related Parts. 'Piggybacking' guarantees that the same pricing and contract terms will be honored while the contract is active; this includes any contract extensions or renewals. The initial contract term is August 26, 2020 — August 25, 2021, with four 1-year renewals. In accordance with the City's Ordinance Section 2-10(c)(2), the procurement procedures carried out by the awarding agency are equivalent to that of Sebastian's procurement process. If Apenda Item Re{�uas Expenditure of Funds: Budgeted Amount: $75,000 Total Cost: $66,511.75 Funds to Be Utilized for Appropriation: Discretionary Sales Tax Attachments 1. Quotes 2. Piggyback Notice 3. HCPS Award Letter 4. Sebastian Procurement Ordinance Administrative Services Department Review: Jr -- City Attorney Review: Manny Anon, aa �.r. Procurement Division Review, if applicable: °I' City Manager/�juthorirization: Date: /// ' aCld rh ////