HomeMy WebLinkAbout01-13-2021 CC AgendaIndividuals are subject to screening prior to entering any City building and entry may be denied
if any indicator of illness or prior COVID exposure is identified. All persons entering City Council
Chambers where social distancing is not possible, shall wear face coverings. R-20-32. Sec. 1 (1)
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HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL REGULAR MEETING
AGENDA
WEDNESDAY, JANUARY 13, 2021 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK
OR ON THE CITY'S WEBSITE
1. CALL TO ORDER
2. INVOCATION
3. PLEDGE OF ALLEGIANCE
4. ROLL CALL
5. AGENDA MODIFICATIONS
Modifications for additions require a unanimous vote of City Council
6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or actions under this heading.
A. Announcements from Environmental Planner Kimberlv Haider & Members of the
Natural Resources Board
• Sustainable Sebastian promotional merchandise has arrived
• 2Id Year Receipt of "Tree City USA Growth" Award
• 19th Year Receipt of "Tree City USA" Award
• Earth Day Announcement
Brief Announcements:
Executive Roundtable's 3rd Annual Rail Trail 5K Run/Walk across the 1-95 Central Railroad
Corridor Greenway Pedestrian Overpass will be held Saturday, January 16 at 8:00 am — Meet at
the Fellsmere Trailhead Preserve, 11090 County Road 512
Fellsmere Frog Leg Festival - January 21 - 24 (COVID Protocols will be in place. A drive-
thru/takeout option will be available for guests who may wish to enjoy the World -Famous Frog
Leg Festival dinners in the comfort of their own home
7. PUBLIC INPUT
The heading on Regular Meeting agendas Public Input" provides an opportunity for individuals to bring
NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARI=D
AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are
asked to provide copies of materials for Council one week prior to the meeting if they intend to refer to
specific material. City Council will not debate an issue during Public Input but may by consensus direct a
Charter Officer in regard to the item if necessary or place a requested item on a future agenda.
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8. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member of City Council so requests; in which event,
the item will be removed and acted upon separately. tf a member of the public wishes to provide input on a
consent agenda item, he/she should request a Council Member to remove the item for discussion prior to
start of the meeting or by raising his/her hand to be recognized.
pgs 6-21 A. Approval of Minutes — December 9, 2020 Regular City Council Meeting
pgs 22-26 B. Notification of the Emergency Purchase of Audio Visual Products from Pro
Sound & Video; and Pathway Communications LTD to Continue Compliance with
CDC Recommendation of Social Distancing by Offering Virtual Meetings in the
Total Amount of $43,744.00 (Transmittal, Proposal/invoices)
pgs 27-31 C. Notification of the Emergency Purchase of Digital Software from MCCi, SHI and
GoGov to Enhance Electronic Public Interaction During the Local State of
Emergency for the Initial Amount of $23,295.23 and Annual Cost of $23,567.67
(Transmittal, Proposal/invoices)
pgs 32-35 D. Notification of the Emergency Purchase of Two Full Matrix Message Signs with
4G Fleet Manager Online Access from Prologic ITS, LLC in the Amount of
$33,459.66 (Transmittal, Quotes)
pgs 36-48 E. Notification of the Emergency Purchase of 16 Handsfree Water Fountains with
Bottle Filling Stations from Equiparts Corp. and Two Touchfree Water and Ice
Dispensers from Culinary Depot, Inc. in the Total Amount of $46,901.70
(Transmittal, Quotes)
pgs 49-52 F. Notification of the Emergency Expenditure to Timothy Rose Contracting, Inc. —
Cemetery Expansion — Roadway (CO#1) in the Amount of $14,990.00 to
Complete Additional Improvements (Transmittal, CO#1, Quote, Staff Notes)
pgs 53-54 G. Notification of the Emergency Expenditure to Asphalt Paving Systems in the
Amount of $21,328.78 to Repave Two Intersections After Culvert Replacement
(Transmittal, Invoice)
pgs 55-57 H. Approve Alcoholic Beverages for the McGrath Family Event at Community
Center on January 17, 2021 from 2:00 p.m. to 8:00 p.m. — Permittee DOB
Verified (Transmittal, Application, Receipt)
pgs 58-66 I. Approve Sweet Tea Sip & Stroll Special Event Organized by Snow's Space
Coast Superior Events at Riverview Park on January 23-24, 2021 (Transmittal,
Application, Receipt, Cert of Ins)
pgs 67-69 J. Approve Alcoholic Beverages for the Faulkner Family Event at Yacht Club on
February 6, 2021 from 11:00 a.m. to 4:00 p.m. — Permittee DOB Verified
(Transmittal, Application, Receipt)
9. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for
City committee member nominations and appointments under this heading.
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pgs 70-90 A. Citizens Budget Review Advisory Board (Transmittal, Applications, List, Advertisements)
Interview, Unless Waived, Submit Nominations for One At -Large
(Additional) Member Position - Term will Expire November 2021
Interview, Unless Waived, Submit Nominations for Two Alternate Member
Positions - Terms will Expire January 2024
pgs 91-102 B. Parks and Recreation Advisory Committee (Transmittal, Applications, List, Advertisement)
Interview, Unless Waived, Submit Nominations for Unexpired, One
Alternate Member Position — Term will Expire May 2023
10. PUBLIC HEARINGS
Procedures for legislative public hearings:
., Mayor opens hearing
.,Attorney reads ordinance title
., Staff presentation
Mayor closes hearing
., Council deliberation and action
pgs 103-111 A. Second Reading and Public Hearing of Ordinance No. 0-20-03 — Proposing a
Land Development Code Amendment to Section 54-2-5.10(2) Size and
Dimension Criteria with Regards to Establishing Starting Points for Building
Height Measurement (Transmittal, 0-20-03, Sec. 26-1, Ex.A, Minutes)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
AMENDING LAND DEVELOPMENT CODE SECTION 54-2-5.10(2), SIZE AND
DIMENSION CRITERIA, REGARDING THE ESTABLISHMENT OF STARTING POINTS
FOR BUILDING HEIGHT MEASUREMENT; PROVIDING FOR SEVERABILITY AND
REPEAL- OF LAWS IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING
FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. (PJ Ad
12/29/20 )
11. UNFINISHED BUSINESS
pgs 112-123 A. Approve CO#1 with Thor Guard Inc. to Increase the Previously Approved
Purchase and Installation of a Lightning Prediction and Warning System at
Barber Street Sports Complex for a Total Cost of $29,751.35 (Transmittal, CO#1,
Minutes Excerpt, Specs)
12. NEW BUSINESS
pgs 124-142 A. Award and Authorize Negotiations for Request for Qualifications (RFQ #21-01)
for As -Needed Engineering Services to the Four Top -Ranked Firms: Carter
Associates, Inc,; Johnson, Mirmiran & Thompson, Inc.; Kimley-Horn &
Associates, Inc.; Schulke, Bittle & Stoddard, LLC (Transmittal, Score Sheet,
Reference Checks)
pgs 143-151 B. Approve Work Authorization (CSA#7) to Infrastructure Consulting & Engineering
for Site Preparation of the Future Square Hangars at Sebastian Municipal Airport
in an Amount Not to Exceed $49,797.50 (Transmittal, CSA#7, Scope, Fee
Summary, Certification)
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pgs 152-162 C. Award Invitation to Bid (ITB#21-03) Nuisance Abatement Mowing Services to
Conlon Landscaping, Inc.; Micco Land Services, LLC; and Mobley II Enterprises,
LLC for Two Year Terms with Renewal Options for One Year Term (Transmittal,
Bid Tab, Bid Responses, Agreement)
13. CITY ATTORNEY MATTERS
14. CITY MANAGER MATTERS
15. CITY CLERK MATTERS
A.
Council Member Nunn
B.
Mayor Dodd
C.
Vice Mayor Hill
D.
Council Member Jones
E.
Council Member McPartlan
17. ADJOURN (All meetings shall adjourn at 9:30 pm unless extended for up to one half hour by a majority
vote of City Council)
NO STENOGRAPHIC RECORD BY A CERTIFIED COURT REPORTER WILL BE MADE OF THE
FOREGOING MEETING. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE
CITY COUNCIL, BOARD OR AGENCY WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING OR HEARING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF ThfE
PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON
WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE WF'O
NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S
SEATING - ADA COORDINATOR AT 388-8226 — ADA@CITYOFSEBA S TIAN. ORG AT LEAST '18
HOURS IN ADVANCE OF THIS MEETING.
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL
GOVERNMENT MEETINGS.
TO PROTECT THE HEALTH AND SAFETY OF CITY OFFICIALS, CITY STAFF, AND THE PUBLIC,
OFFICIALS CAN FULLY PARTICIPATE AND TAKE OFFICIAL ACTION DURING THIS PUBLIC
MEETING BY USE OF COMMERCIAL MEDIA TECHNOLOGY. R-20-34 Sec. 2 (e)
ZOOM Information
httiDs://usO2web.zoom.us/i/8201 3625431
Or Phone one -tap : US: +13126266799„82013625431# or +19294362866„82013625431#
Or Telephone: Dial(for higher quality, dial a number based on your current location):
US: +1 312 626 6799 or +1 929 436 2866 or +1 301 715 8592 or +1 346 248 7799 or +1 669
900 6833 or +1 253 215 8782
Webinar ID: 820 1362 5431
International numbers available: https://us02web,zoom.us/u/kb9eVcQNux
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PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION NO. R-20-34
Reaular City Council Meetinas
Public input is ALLOWED under the heading:
Consent Agenda
Public Hearings
J Unfinished Business
New Business
Public Input
Public Input is NOT ALLOWED under the headinas:
Proclamations, Awards, Brief Announcements (except for individuals giving or accepting
proclamations or awards);
Committee Reports and Appointments (except for committee members giving reports and
applicants being interviewed for committee appointments);
City Council Matters
Charter Officer Matters
Council may, by majority vote, call upon an individual to provide input if desired.
Workshops and Special Meetinas
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however,
City Council may extend or terminate an individual's time by majority vote of Council members
present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL
DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR,
unless answering a question of a member of City Council or City staff. Individuals shall not
address City Council after commencement of City Council deliberation on an agenda item after
public input has concluded, providing, however, the Mayor and members of City Council may
recall an individual to provide additional information or to answer questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning, and applauding are not
permitted and may result in expulsion from the meeting. The Chair shall make determinations
on such remarks, subject to the repeal provisions below.
Appealina Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority
vote of City Council shall overrule any decision of the Chair.
Public Input Headina on Aaenda
The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals
to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON
THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior
to meetings. Individuals are asked to provide copies of material for Council one week prior to
the meeting if they intend to refer to specific material. City Council will not debate an issue
during Public Input but may be consensus direct a Charter Officer in regard to the item if
necessary or place a requested item on a future agenda.
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20.024
5:32 pm
C"Of
�EBASIrIAN
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
SUNSHINE LAW & PUBLIC RECORDS WORKSHOP — 5:00 P.M.
BOARD OF ADJUSTMENT MEETING, COMMUNITY REDEVELOPMENT AGENCY
& REGULAR MEETING UPON ADJOURNMENT OF WORKSHOP
WEDNESDAY, DECEMBER 9, 2020
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
MINUTES
1. Mayor Dodd called the Sunshine Law and
2. A moment of silence was held.
1 The Pledge of Allegiance was recited.
4. ROLL CALL
Mayor Ed Dodd
Vice Mayor Jim Hill (arrived 6:00 p.m.)
Council Member Fred Jones
Council Member Chris Nunn
Council Member Bob McPartlan
Public Records Workshop to order at 5:00 p.m.
City Staff Present:
City Manager Paul Carlisle
City Attorney Manny Anon, Jr.
City Clerk Jeanette Williams
Community Development Director/CRA Manager Lisa Frazier
Community Development Manager Dorri Bosworth
Community Development Planner Robert Loring
Police Chief Daniel Acosta
Police Lieutenant Constantine Savvidis
5. CONVENE SUNSHINE LAW & PUBLIC RECORDS WORKSHOP
A. Florida Government in the Sunshine Presentation - Mannv Anon, Jr.. Citv Attornev
The City Attorney introduced himself and displayed the attached PowerPoint presentation
regarding the Sunshine Law, Public Records Act, and quasi-judicial hearings.
Council Member McPartlan cited F.S.286.0114, "Members of the public shall be given a
reasonable opportunity to be heard on any proposition before a board or commission.
Reasonable rules and policies ensuring the orderly conduct of a public meeting and
requiring orderly behavior of those in attendance may be adopted;" and he asked if
having someone's temperature taken and require a mask, if someone cannot social
distance, to come to the Council meeting would be a reasonable requirement.
The City Attorney said the temperature taking and mask requirement are reasonable
requirements. He also said the City Manager does have the authority to make such
requirements under the emergency declaration as long as he comes back to Council for
ratification. He noted if people don't want to comply, individuals can participate outside,
Zoom in, and phone in to participate in the public meetings.
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Mayor Dodd said in a lot of the boards, the agenda items are succinct and straight
forward and the Council is the appeal authority. He noted the Sunshine Law also applies
to things that may come to the Council meeting in the future. The City Attorney advised if
Council members do discuss items with board members they should disclose that
conversation during the ex parte communication disclosure portion of the meeting.
Sharon Herman asked if committee members can talk to Council. The City Attorney
responded that they could talk to an individual council member but not two council
members at the same time. The City Manager added that citizens cannot be a conduit
and tell a council member what another has said.
Mayor Dodd called for a recess at 5:44 p.m.
6. ADJOURN WORKSHOP & CONVENE REGULAR CITY COUNCIL MEETING
Mayor Dodd convened the Regular City Council meeting at 6:00 p.m. Vice Mayor Hill
joined the meeting at this point.
7. AGENDA MODIFICATIONS
Modifications for additions require unanimous vote of City Council Members
Mayor Dodd called for a Point of Order in regard to the agenda order. He noted Public
Input should be listed before the Consent Agenda. There was no objection to moving up
the Public Input portion on the agenda.
S. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
20.010 A. Presentation by A4uaCulture, LLC — Mike Elfenbein
Mr. Elfenbein introduced himself and said has been working with Florida Wildlife
Commission, Army Corp of Engineers, Florida Dept. of Environmental Protection, South
Florida Water Management District, and the Dept. of Agriculture to create a pilot project to
remove the sludge from the water bodies to improve the water quality throughout Florida.
Nyla Pipes, One Florida Foundation, said she has seen a lot of different projects and
concepts to get the water problems under control; and, Mr. Elfebein's process has the
potential to address a number of problems the east coast of Florida is now facing.
Nick Szabo, CEO of AguaCulture, LLC. presented a PowerPoint presentation showing how
they would like to bring agriculture back to forefront as part of the water body solution. (See
attached) He said the major benefits of the system are that it's sustainable, viable, green,
repurposing a waste (creating a fertilizer), reduces chemical use, and the by-product will be
a cleaner water.
Vice Mayor Hill said he would love to see their process implemented in Sebastian; it would
be a game changer if the nutrient output was minimized even more.
Mayor Dodd said he watched AguaCulture's presentation at the Treasure Coast Regional
Planning Council meeting and he would love to see the Hardee Park Lake addressed. He
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noted the consent agenda has a resolution of support for AguaCulture's Okeechobee test
project.
Vice Mayor Hill asked if the Community Development Manager received a phone call to pull
item 9b off the agenda. She replied that she did. The City Attorney advised that since the
hearing was advertised, it should be opened and announced that there has been an update
for the record.
Brief Announcements
City of Sebastian Annual Christmas Parade — December 7 9 at 6:30 pm
Vice Mayor Hill announced that the parade would departing Main Street at 6:30 pm, there
are over 35 commitments with the Marching Sharks participating for the first time ever. He
said it wasn't too late to be in the parade and more information could be obtained from the
Chamber of Commerce. He also thanked Tony from the Sebastian Lions Club, the
Chamber of Commerce, staff, and Police Chief Acosta for making the parade happen.
Mayor Dodd said for those that didn't want to come out, the parade would be broadcasted
by the City's MIS Division and the Sebastian Daily.
Mayor Dodd remarked that the Sebastian River Chamber of Commerce's Light Up Night
was a huge success and thanked the businesses that participated.
9 RECESS CITY COUNCIL MEETING AND CONVENE BOARD OF ADJUSTMENT
A. MOTION by Council Member McPartlan and SECOND by Vice Mayor Hill to approve the
June 24, 2020 Board of Adjustment Minutes passed with a unanimous voice vote. 5-0
B. Quasi -Judicial Public Hearings
L CHRISTOPHER LAWHON, IN REGARDS TO LOT 16, BLOCK 493, SEBASTIAN
HIGHLANDS UNIT 15, LOCATED AT 242 DICKENS AVENUE, IS REQUESTING A
VARIANCE TO ALLOW A 280 SF SHED TO BE TWO (2) FEET FROM THE SIDE
PROPERTY LINE AND WITHIN A DEDICATED UTILITY EASEMENT, WHEREAS
THE CODE REQUIRES THE STRUCTURE TO BE TEN (10) FEET FROM THE SIDE
YARD PROPERTY LANE IN THE RS-10 (RESIDENTIAL SINGLE-FAMILY) ZONING
DISTRICT. (Transmittal, Report, Exhibits, Application, Signatures)
Chairman Dodd opened the public hearing at 6:25 p.m. and the Community
Development Manager read an e-mail from the applicant stating that he wanted to
withdraw his application. (See attached)
ii. CHRISTIAN ELLIS, IN REGARDS TO LOT 20, BLOCK 231, SEBASTIAN
HIGHLANDS UNIT 6, LOCATED AT 702 CARNATION DRIVE, IS REQUESTING A
VARIANCE TO CONSTRUCT A FENCE SIX (6) FEET IN HEIGHT ON A CORNER
LOT WITHIN THE SECONDARY FRONT YARD AREA, SPECIFICALLY ELEVEN
AND ONE-HALF (11.5) FEET FROM THE CORNER PROPERTY LINE, WHEREAS
THE CODE WOULD REQUIRE SUCH FENCE TO BE TWENTY (20) FEET FROM
THE CORNER PROPERTY LINE. (Transmittal, Report, Exhibits, Application,
Signatures)
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The City Attorney read Mr. Ellis' request and Chairman Dodd opened the public
hearing at 6:26 p.m.
The board members did not have any ex parte communication to disclose.
The City Clerk swore in all would be providing testimony.
Mr. Ellis introduced himself and thanked the board for hearing his request.
The Community Development Planner said the applicant has a home on a corner lot
and is seeking relief from the Code to construct a fence within the front yard setback
to clear the existing septic drain field.
There was no one to speak in opposition or favor of the request.
MOTION by Mr. Nunn and SECOND by Vice Chairman Hill to approve Mr. Ellis'
request to construct a six feet high fence within the secondary front year area.
Roll call: Vice Chairman Hill - aye
Mr. Jones - aye
Mr. McPartlan - aye
Mr. Nunn -aye
Chairman Dodd -aye
Motion carried. 5-0
10. ADJOURN THE BOARD OF ADJUSTMENT MEETING AND CONVENE THE
COMMUNITY REDEVELOPMENT AGENCY MEETING
A. MOTION by Vice Chairman Hill and SECOND by Mr. Nunn to approve the
September 28, 2020 CRA meeting minutes passed with a unanimous voice vote.
5-0
20.135 B. Award Bid (ITB#21-02) Landscapina Maintenance in the CRA District to SSS
Brevard OPCO LLC dba Tropical Property Manaaement with an Annual Expense of
$171,684 (Transmittal, Bid Tab, Ex. A. Reference Checks. Soecs)
The City Manager explained that Tropical Property Manager was the only bid response for
the CRA district and they were willing to combine the maintenance of U.S. Highway 1 into
one bid. He requested approval of the annual contract.
MOTION by Vice Chairman Hill and SECOND by Mr. McPartlan to approve the annual
landscaping maintenance contract with Tropical Property Management for the CRA district
and the U.S. Highway 1 Corridor.
Roll call: Mr. Jones - aye
Mr. McPartlan - aye
Mr. Nunn - aye
Chairman Dodd - aye
Vice Chairman Hill - aye
Motion carried. 5-0
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11, ADJOURN THE COMMUNITY REDEVELOPMENT AGENCY MEETING AND
RECONVENE THE REGULAR CITY COUNCIL MEETING
PUBLIC INPUT (moved up under agenda modifications)
Zoom Participation
Robert Stephen, 150 Concha Drive, thanked Council for the Sunshine Law workshop.
He said the City jumped the gun on controlling the canal vegetation because the;
subcommittee didn't finish the Stormwater Integrated Pest Management Plan.
Phone number starting with 916 was not able to connect.
Denise Harlan said businesses and employees should be able to make their own
decisions regarding the wearing of masks.
12. CONSENT AGENDA
A. Approval of Minutes — November 18, 2020 Regular City Council Meeting
20.010 B. Resolution No. R-20-33 — Expressing Support for an Innovative Pilot Project by
AguaCulture, LLC (Transmittal, R-20-33)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
SUPPORTING AN INNOVATIVE PILOT PROJECT BY AGUACULTURE, LLC TO
REMOVE INVASIVE AQUATIC VEGETATION AND UNCONSOLIDATED SLUDGE
FROM LAKE OKEECHOBEE WHICH WILL REDUCE CONFLICTS; PROVIDING FOR
SCRIVENER'S ERRORS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
20.010 C. Notification and Ratification Request of Emergency Contract for Ground
Application Services from Aquatic Vegetation Control, Inc., using South Florida
Water Management District Contract #4600004255 in an Amount Not to Exceed
$50,000 (Transmittal, Agreement, Notice, Certificate, Rate Sched., Cover Page,
Information)
20.136 D. Approve the Purchase of One (1) 2021 Ford F-350 from Bartow Ford in the
Amount of $61,098.30 for the Building Maintenance Division (Transmittal, Quote,
Contract, Other Quotes)
20.137 E. Approve the Purchase of One (1) 2021 Ford F-350 from Bartow Ford in the
Amount of $33,400.70 for the Traffic Engineering Division (Transmittal, Quote,
Contract, Other Quotes)
20.010 F. Approve the Purchase of a Semi -Tractor and Low -boy Trailer in the Total Amount
of $165,085.00 for the Stormwater Division (Transmittal, Quotes, Award Info)
20.010 G. Approve the Purchase of a Mulcher Head from Kelly Tractor in the Amount of
$38,005.00 for the Stormwater Division (Transmittal, Quote, Award Info)
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20.138 H. Approve Alcoholic Beverages at the Yacht Club for Fantastikids Academy Company
Event on December 12, 2020 from 6:00 pm to 10:00 pm - DOB Verified (Transmittal,
Application, Receipt)
Mayor Dodd asked to pull item C.
MOTION by Vice Mayor Hill and SECOND by Council Member McPartlan to approve
Consent Agenda Items A. B, D, E, F, G, and H.
Roll call: Council Member McPartlan - aye
Council Member Nunn - aye
Mayor Dodd - aye
Vice Mayor Hill - aye
Council Member Jones - aye
Motion carried. 5-0
6.40 pm
Item C
Mayor Dodd said if they look at the canal system north of Hardee Park Lake, he was
concerned that if the City kills the vegetation and it drops to the bottom and becomes muck,
would they be creating an adverse action to our action. He requested Council discussion to
remove some of the vegetation before they spray.
Vice Mayor Hill said the manual harvesting has proven to be non -effective and the City
Manager has been ordered to use best management practices whether it is spraying, pulling
weeds, or manual harvesting.
Mayor Dodd asked if they were creating a problem that is bigger than what they are solving.
The City Manager said the majority of what they see floating is in Hardee Park is duckweed;
they are hitting the invasives to keep them from expanding.
MOTION by Mayor Dodd and SECOND by Vice Mayor Hill to approve Consent Agenda Item
C.
Council Member Nunn said he wasn't worried about causing any more issues in the areas
they are concerned with as it was one of the methods to be used in the best management
practices.
Public Input
Dr. Graham Cox, 1213 George Street, asked what is the emergency that the City has to
spray right now. He asked that the stormwater engineer and the contractor meet to discuss
rational and noted communication with the public is key.
Zoom Participation
Bob Stephen, 150 Concha Drive, said the spraying cannot continue and asked the Mayor to
read the recent Indian River Lagoon Report Card. He said the operator was spraying wiily
nilly in the canal earlier in the day.
Andrea Coy, Sebastian, said no matter what the City does, people won't be happy. It's not
just the City spraying into the water as people have been dumping pool waterllawn
runoff/dog fecal matter into the canal. She said when she was on Council, she followed the
contracted operator at that time and he was targeting what he needed to do.
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Council Member Nunn said the authorization to spray was in no way a slap in the face to the
Subcommittee, it was to get moving. He noted Council was happy with IPM land plan and
looked forward to waterway plan. He also noted the operator is not using glyphosate.
Roll call: Council Member Nunn - aye
Mayor Dodd - aye
Vice Mayor Hill - aye
Council Member Jones - aye
Council Member McPartlan - aye
Motion carried. 5-0
13. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
A. Planning and Zoning Commission (Transmittal, Applications, List, Advertisement)
20.028 i. Interview, Unless Waived, Submit Nominations for One Expired, Regular Member
Position — Term to Expire November 1, 2023)
MOTION by Mayor Dodd and SECOND by Council Member Jones to reappoint Mr. Hughan
to the Planning and Zoning Commission passed with a unanimous voice vote. 5-0
B. Charter Review Committee (Transmittal, Code, Applications, Advertisement)
20.139 i. Council Confirmation of Their Two Appointees
Mayor Dodd — Michael Goodfellow, Sharon Herman
Vice Mayor Hill — Linda Kinchen, Sherrie Matthews
Council Member Jones — Larry Napier, Karen Jordan
Council Member McPartlan — Louise Kautenburg, Beth Mitchell
Council Member Nunn — Grace Reed, Patti Sullivan
ii. Interview, Unless Waived, Submit Nominations for Five at -Large Members
Dave Newhart, Amber Cerda, Bruce Hoffman, John Christino, and Vicki Drumheller
were appointed as the five at -large members.
14. QUASI-JUDICIAL PUBLIC HEARING
20.140 A. Resolution No. R-20-29 — Approved the Subdivision Preliminary Development
Plan/Plat for Pods 1 & 2 for the Spirit of Sebastian Subdivision PUD (Transmittal, R-
20-29, Info, Plans, Minutes)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
APPROVING THE SUBDIVISION PRELIMINARY DEVELOPMENT PLAN/PLAT FOR PODS
1 & 2 WITHIN A PLANNED UNIT DEVELOPMENT KNOWN AS SPIRIT OF SEBASTIAN,
CONSISTING OF 77.99 ACRES, AND 208 LOTS, LOCATED EAST OF SEBASTIAN
HIGHLANDS UNIT 15, NORTH OF SOUTH MOON UNDER SUBDIVISION, WEST OF OLD
DIXIE HIGHWAY, AND SOUTH OF VACANT INDUSTRIAL LAND; PROVIDING FOR
CONFLICTS HEREWITH; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING
FOR AN EFFECTIVE DATE.
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7:12 pm
The City Attorney read the title to Resolution No. R-20-29 and Mayor Dodd opened
the hearing at 7:05 p.m.
Mayor Dodd stated he had conversation with the applicant regarding the
presentation.
The City Clerk swore in those who were to provide testimony.
The Community Development Manager introduced the project and reviewed that the
conceptual plan was approved by City Council in 2018 and this preliminary plat
approval was the next step of the planned unit development process. If approved,
the applicant will work on construction drawings that will be reviewed and approved
by the City Engineer, an environmental analysis would be updated, and the applicant
would then apply for a land clearing permit. The permanent reference markers will
be inserted into the ground and the final plat will come to City Council for approval.
The Community Development Manager said all of the code requirements have been
met and available for review in the staff report. She asked that the staff report be
included into the record.
She also said the plan was presented to the Indian River School District to ensure
school capacity. For Pods 1 and 2, she said an impact facilities statement was
completed to show that an estimated annual $170,000 would be collected for
property taxes at buildout, annual $25,000 for the stormwater fee, and a one-time
recreational impact fee of $204,000 would be collected.
She said the applicant has requested two adjustments from the Land Development
Code which would need to be granted with the approval of the preliminary plat. She
said the subdivision is required to have two entrances, one on Del Monte and one on
Old Dixie that will be used during construction of Pods 1 and 2, and then it will be an
emergency access until Pod 3 is completed which will provide an entrance on Bailey
Drive,
The second adjustment involves the length of roads that ends in cul-de-sacs which is
longer than allowed by Code. The applicant has compensated for the length by
providing an access tract for each cul-de-sac that an emergency vehicle can use.
She said the City is asking that applicant to continue to work with the County to
improve Old Dixie Highway but if that doesn't happen, the City would like to see
some bike lanes added on S. Wimbrow Drive, north of CR512 during the
construction of Pod 4. She also stated as outlined in the resolution, the City is
requiring a license to encroach for the bridge over the canal and developer's
agreement for the improvements to Del Monte Road.
It will be the first subdivision served by gas lines and to keep homeowner association
fees down, this subdivision will be requiring homeowners to maintain the landscaping
easements. In response to some residents' concerns with the off -site landscaping
improvement proposed on Del Monte, the developer has agreed to remove the
landscaping but continue with the proposed sidewalk and curb/gutter.
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7:31 pm
The Community Development Manager said that staff recommends approval, with
the conditions listed in the resolution, in addition to the two adjustments.
Chuck Mechling, InSite Solutions, introduced himself and his team: Karen Mechling,
Ralph Brown, Peter Robinson, Warren Dill, John Blum, Brian Goode, Dr. David Cox,
Robin Pulinski, and Jodi Love.
Mr. Mechling displayed a PowerPoint presentation, subdivision video, and
landscaping slides. (See attached PowerPoint presentation)
Vice Mayor Hill asked if the entire sidewalk system needs to be bonded out prior to
the approval or is there a time certain prior to the next pod system that the sidewalks
need to be constructed. The Community Development Manager responded that as
Pod 2 is being built and the developer comes to final plat the next pod, the City
would like to have a bond for the lots that don't have houses before the next pod to
ensure a continuous sidewalk for the residents in that pod. Mr. Mechling said he was
amenable to this, noting they do not want to have gaps in the sidewalks.
Mayor Dodd complimented the project's package presented to Council noting it will
be a great addition to Sebastian.
Council Member Nunn said it will fit very well in the community.
Council Member Jones thanked staff and the developer for working with the
residents on Del Monte Road.
Zoom Participation
Andrea Coy, Sebastian, thanked Mr. Mechling and City staff who worked hard on this
project. She looked forward to having another fine community developed by Mr.
Mechling.
Michelle Morris, Sebastian, said Mr, Mechling has been deeply rooted in the
community for over 30 years; this is exactly what the community needs and hoped
the project was approved.
The City Attorney asked that the video and PowerPoint presentation by Mr. Mechling
be included into the record.
The Community Development Manager requested formal approval with the
recommendations listed in the resolution and the two adjustments needed from the
Code.
MOTION by Vice Mayor Jim Hill and SECOND by Council Member McPartlan to
approve Resolution No. R-20-29 with the conditions and recommendations per staff.
Roll call: Council Member Nunn - aye
Mayor Dodd - aye
Vice Mayor Hill - aye
Council Member Jones - aye
Council Member McPartlan - aye
Motion carried. 5-0
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The City Attorney clarified that the motion included the staff recommendations and
the two adjustments from the Land Development Code.
Mayor Dodd called for a recess at 7:41 p.m. and reconvened the meeting at 7:50 p.m. All members
were present.
15. UNFINISHED BUSINESS
20.132 A. Consider the Repeal of Resolution R-20-08 and Adopt Resolution No. R-20-32 —
Encouraginq the Voluntary Compliance of Wearina Face Coverinas (Transmittal, R-
20-32. Local State of Emeraencv)
8:00 pm
AN EMERGENCY RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, REPEALING RESOLUTION r-20-08 IN ITS ENTIRETY, TO ENCOURAGE
VOLUNTARY COMPLIANCE OF WEARING FACE COVERINGS WHEN IN PUBLIC,
REQUIRING ALL PERSONS ENTERING A CITY FACILITY THAT CANNOT MAINTAIN
SOCIAL DISTANCING TO WEAR FACE COVERINGS; PROVIDING FOR CONFLICTS,
PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; AND
PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read the title of Resolution No. R-20-32.
MOTION by Vice Mayor Hill and SECOND by Council Member Jones to repeal R-20-08 and
adopt R-20-32.
Zoom Participants
Mike Singer asked if one of the members would acknowledge that Council previously voted
not to have a mandate. Mayor Dodd responded if the motion passed as stated, there is no
actual mandate, but a strong suggestion that residents wear a mask and there is an
agreement that City staff will require a mask if people cannot social distance in the City's
Buildings.
Vice Mayor Hill said this was simply codification of what Council stated at the last meeting
with a 5-0 vote.
Mr. Singer said he appreciated their clarifications and said it was concerning that citizens
have to rely on a County committee as to what their rights are with what they do or don't do
with their body. He said it gives vulnerable, fearful people the impression that they better do
it and he suggested that the City make it clear the wearing of masks is voluntary.
Mayor Dodd stated there is an agreement that the City Manager can request masks and
have your temperature taken while entering City property; it is a matter of public safety.
Ruth Kulvesky, Indian River Freedom Coalition, said the City must cite a statutory exemption
to turn away people from public meetings. She put the City on notice that she and the
Coalition plans to file liability claims and demand access to the building.
Andrea Coy said in listening to the last two speakers, it sounded as if those who have
underlying conditions and choose to stay home were fools but science is telling us
differently. She asked why they would want to risk her life or someone else's life because
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they think they know better; what is so hard about wearing a mask; be responsible and have
respect. Asserting maskless rights is not going to help right now.
Stacie Meyer, Sebastian, said inalienable rights cannot be taken by anything; the
government wasn't here to micromanage her health or prevent her from breathing
unobstructively.
8:12 pm
Mayor Dodd noted the two previous speakers participated via Zoom so the City has not
violated the open meeting process.
Mayor Dodd said for someone that is supposed to look out for the safety and welfare of the
citizens, they have made a watered down resolution as they could make, provided support
for the City Manager to protect the employees, they aren't doing anything invasive so he did
not believe there were any Constitutional issues.
Vice Mayor Hill said they are just giving the businesses the right to maintain their properties
as they feel they have the right to maintain.
The City Attorney said the resolution gives businesses the right to work and operate a
business and does not provide for penalties. He reminded everyone that they are still under
a federal, state, and local emergency.
He said he was asked to look into if they were violating anyone's First or Fifth Amendment
Rights. He said he believed establishing policy was well within the City's police power to
pass a resolution or ordinance to protect City Hall, City Council members, meetings and
citizens in the mist of COVID-19, that's why the City declared the emergency in March u4'hich
was ruled legal by the judge. The proposed resolution they were about to consider was
narrowly tailored to the safety of public and health with the least intrusive means. TherE: are
alternative methods for the public to participate in the meeting. The resolution does not
include any penalties or fines, nor impede anyone's right to assemble. It is his opinion the
proposed resolution does not violate anyone's First or Fifth Amendment Rights.
Council Member Nunn said the temperature device used tonight was not the machine used
at the last meeting; it does not take a picture which was a concern for some people. He said
some believed the Police Department was going to issue citations today and collect money
tomorrow which was not the case. He said the City has never had a mask mandate, just a
strong suggestion to "please wear a mask." He said they are still asking for people to lNear
a mask, but it is still their choice.
Council Member McPartlan stated they can't win in this situation and asked what happened
to common courtesy. He noted in the workshop they discussed that they are allowed to do
reasonable rules and enforce them. He said after the first week they passed the resolution
he received a -mails that they were issuing death sentences; then, the following week people
thanked him for dropping the mandate which they didn't have. He said he would strongly
encourage people to wear a mask, it's just common courtesy.
Roll call: Mayor Dodd - aye
Vice Mayor Hill - aye
Council Member Jones - aye
Council Member McPartlan - aye
Council Member Nunn - aye
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Motion carried. 5-0
16 PUBLIC INPUT (Moved up on the agenda)
17. NEW BUSINESS
20.064 A. Comprehensive Plan 2040 Presentation — Lisa Frazier, Communitv Development
Director, CRA Manaaer (PPT)
8:27 pm
8.39 pm
Mayor Dodd stated this item would be open for public input but this is not to be considered
one of the official public hearings required to transmit the revision to the state.
The Community Development Director said staff wanted to synthesize all of the information
that has gone on for the Comprehensive Plan 2040. She displayed a PowerPoint
presentation. (See attached) She said when it is transmitted to the state, the state will be
notified that the existing plan should be struck in its entirety except for the 2011 Economic
Element.
She said staff will be looking for a transmittal
days to incorporate the received public input
The state will then have 60 days to give t
Comments Report.
hearing date which will give staff 10 business
and transmit the proposed plan to the state.
ie City their Objections, Recommendations,
She said the Land Use Element was the most important element because it designates the
use of the land which is based on the City's population. She stated there were four proposed
changes that staff would like to seek Council's preference, directives in moving forward.
Staff would like to see the area near the pickleball court changed to mixed use; the second
change is the triangle area to mixed use; and the third is Vickers Land Mine to mixed use.
The fourth change is the industrial property off 130th currently known as Warrior Salvage.
She said staff was seeking an option to keep that property compatible with the proposed
use. Option one was to create a new land use designation —heavy industrial land use
designation or intense industrial use land use designation.
The difference is that heavy would be considered the typical uses in an industrial area and
staff would add salvage yards. Option two, Intense Land Use would be changed under
zoning to allow uses that will have site specific performance standards for that one property.
The Community Development Director said at this point, Council could add more
performance criteria under intense land use or heavy industrial land use if they so choose.
Vice Mayor Hill said he thought at the previous discussion, they were going to designate this
piece, because of its location near County, heavy industrial and have a new designation in
the City —very site specific to that one property.
Mayor Dodd said to do that, they need a land use designation, if they remove salvage yard/
auto warehouse/recycling center, then his fear was that someone will request a salvage
yard by the industrial park. The intent was to allow Warrior Salvage to do what they want to.
Mayor Dodd said his preference was to separate the land use for that property that allows
them to establish what they can do within the land use, separate from all industrial uses.
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Council Member Nunn said at the Planning and Zoning Commission, there seemed to be
strong aversion to adding a heavy land use, and asked how does this affect this. Mayer
Dodd responded that the Commission didn't want to abide by what Council decided.
Vice Mayor Hill said if future land is annexed into the City, this heavy designation would
be good for us.
The City Manager said that entire section off 130th should be heavy industrial or intense
because that parcel of land has recycling, cabin manufacturing, boat building, so they
aren't spot zoning.
The Community Development Director said as a planner, her concern was what are they
identifying as heavy; the items in blue on slide 13 have been prohibited from the City
because of their potential environmental impact. She wasn't sure what they were looking
to allow in heavy that they aren't already allowing in industrial. Vice Mayor Hill said there
are intense activities happening around the property that may be included.
She briefly described the remaining elements and stated that staff looked forward to
bringing a proposed plan that they will approve to transmit to the state. She noted it can
be done in one meeting unless there is a lot of discussion.
It was the consensus of Council hold the transmittal hearing on January 27.
Public Comment
Louise Kautenburg, said this was one of the most important plans they will have to consider
during their tenure. She said there was one land use change that was brought up that was
an incorrect mapping (industrial use next to residential.) She said other Planning and
Zoning Commission members didn't see that way because they were caught up in zoning
that may be in the future. If they don't have a good rule book, they are going to make
mistakes. If the City arbitrarily grants something for someone, they will be asked to do it
again. They have an opportunity to make it as good as they think.
Mayor Dodd said that property is being recommended as mixed use. Ms. Kautenburg said
staff is recommending mixed use but the Commission did not. She was the dissenting vote.
Shannon Cook, 1301h Street, said he was happy with compromise and he asked if he could
further expand his project concurrently during the comprehensive plan process.
Warren Dill, representing Dr. Fischer who owns property off 99th Street, commonly known as
the Vickers Sand Mine, said there was confusion at Planning and Zoning Commission
meeting over the vote. He said Dr. Fischer hoped that Council would accept staff's
recommendation for this property.
9:12 pm
20.141 B. First Reading Ordinance No. 0-20-03 — Proposing a Land Development Code
Amendment to Section 54-2-5.10(2) Size and Dimension Criteria with Regards to
Establishina Startina Points for Building Height Measurement — Set Public Hearing
and Second Reading for January 13, 2021 (Transmittal, 0-20-03, Sec. 26-1, Ex. A,
Minutes)
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AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
AMENDING LAND DEVELOPMENT CODE SECTION 54-2-5.10(2), SIZE AND DIMENSION
CRITERIA, REGARDING THE ESTABLISHMENT OF STARTING POINTS FOR BUILDING
HEIGHT MEASUREMENT; PROVIDING FOR SEVERABILITY AND REPEAL OF LAWS IN
CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SCRIVENER'S ERRORS;
AND PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read the title to Ordinance No. 0-20-03. The Community Development
Manager explained this was an update to the Land Development Code, to coincide with the
2017 adjustment to the Florida Building Codes, that if in a special flood zone, the finished
floor must be raised 12 inches above the established base flood elevation as well as
additional requirements for properties in the V Zone.
She said the City has been approached by contractors who want to build on riverfront who
are losing height because of the City's starting point. She said staff wanted to adjust the
building height measurement and noted the version included in their backup shows how the
building height is currently measured. She requested passage on first reading with the
public hearing to be held January 13, 2021.
MOTION by Council Member McPartlan and SECOND by Council Member Nunn to approve
Ordinance No. 0-20-03 on first reading and set the public hearing for January 13, 2021
passed with a unanimous voice vote. 5-0
20.142 C. Resolution No. R-20-34 — Citv Council Meeting Procedures (Transmittal, R-20-02
with changes, R-20-34)
9:17 pm
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
ESTABLISHING THE DATES AND TIMES FOR CITY COUNCIL MEETINGS AND
WORKSHOPS; REVISING START AND END TIME; ADOPTING ROBERTS RULES OF
ORDER; PROVIDING FOR PROCEDURES FOR AGENDA PREPARATION, AGENDA
FORMAT, AGENDA MODIFICATIONS, PUBLIC INPUT, PUBLIC HEARINGS, AND
TRANSCRIPTS; REPEALING RESOLUTION NO. R-20-02; PROVIDING FOR REPEAL
OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH;
PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENERS ERRORS; AND
PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read the title to Resolution No. R-20-34
Mayor Dodd asked how Council feels about modifying public speaking time from five to
three minutes. It was noted that no one really abused the five minutes and discussion
followed on where to place Public Input on the agenda. It was the consensus of Council
to let the public speak on items not listed on the agenda early in the meeting.
MOTION by Vice Mayor Hill and SECOND by Council Member McPartlan to approve
Resolution No. R-20-34 with the noted changes passed with a unanimous voice vote. 50
Mayor Dodd noted that the City will continue to use the Zoom technology but they will
have to have quorum in person to hold a meeting.
Council Member McPartlan asked if the reasonable procedures should be added. The
City Attorney said subsection E would cover the establishment of procedures which will
be added to future agendas.
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There was no public input.
MOTION by Council Member McPartlan and SECOND by Council Member Nunn to
continue the Council meeting until 10:00 p.m. passed with a unanimous voice vote. 5-0
20.143 D. Resolution No. R-20-35 — Citv Council and Citv Boards Procedures for Quasi -
Judicial Hearinas (Transmittal. R-99-12. R-20-35. Memo)
9:30 Pm
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
REPEALING RESOLUTION NO. R-99-12, AND REESTABLISHING PROCEDURES FOR
QUASI-JUDICIAL HEARINGS; DETERMINING APPLICABILITY; PROVIDING FOR
CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRiVENER'S
ERRORS; AND PROVIDING FOR EFFECTIVE DATE.
The City Attorney read the title to Resolution No. R-20-35.
MOTION by Vice Mayor Hill and SECOND by Council Member McPartlan to approve
Resolution No. R-20-25 passed with a unanimous voice vote. 5-0
There was no public input.
20.144 E. Review and Approve 2021 Leaislative Session Priorities (Transmittal, List)
The City Manager stated their priorities would need to be provided to Senator Mayfield
and Representative Grall by January 9ih for the upcoming delegation meeting.
A unanimous voice vote was taken to move up the Septic to Sewer Conversions and
Water Management on the list as the top priorities for the next legislative session.
18. CITY ATTORNEY MATTERS
20.020 A. Pelican Island Audubon Societv, Graham Cox. and Donna Halleran v.City of
Sebastian Joint Stipulation and Order
The City Attorney, to be open and transparent, described the order and the letter to the
Graves Brothers, stating the amount of $26,183 was paid in full on October 19, 202CI and
the transcripts of the three closed sessions were available for public inspection.
20.020 B. October 26, 2020 Demand Letter to Graves Brothers
The City Attorney said he worked with outside counsel to draft the October 26, 2020 memo
to demand full payment from the Graves Brothers in the amount of $26,183 for attorney's
fees and $42,703.13 for outside counsel. He stated the matter was still in negotiations with
the City Manager.
Council Member McPartlan said there was a newspaper article alluding that there was a
back room deal and Council violated the Sunshine Law.
The City Attorney said the meeting was about a strategic settlement, no official vote was
taken, and everything has been made public.
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Mayor Dodd stated the conversation was how to unwind the contract since the court ruled
against the City which included payments to the outside counsel; there were no back door
deals being made.
19. CITY MANAGER MATTERS
The City Manager wished everyone a Merry Christmas and invited all out to the parade.
20. CITY CLERK MATTERS - None
21. CITY COUNCIL MATTERS
A. Council Member McPartlan wished everyone a Merry Christmas and remarked that
this will be the happiest of a new year to kick away year 2020.
B. Council Member Nunn thanked everybody for the things they do to keep the City
going. He wished everyone a Merry Christmas.
C. Mavor Dodd
20.145 i. Veterans Council of Indian River Countv (Letter)
Mayor Dodd said the Veterans Council has invited a Council Member to join their meetings
once a month. Council Member McPartlan offered to attend the meetings.
Mayor Dodd wished everybody a Merry Christmas and invited the public out to the parade.
D. Vice Mayor Hill wished everyone a Merry Christmas and he looked forward to seeing
everyone at the parade.
E. Council Member Jones wished everyone a Merry Christmas and join them at the
parade.
22. Being no further business, Mayor Dodd adjourned the Regular City Council Meeting at
9:44 p.m.
Approved at the January 13, 2021 Regular City Council meeting.
Mayor Ed Dodd
ATTESr-
Jeanette Williams, MMC - City Clerk
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M L*
SERASTAN
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetina Date: ,January 13, 2021
Title & Recommendation: Notify of Emergency Purchase of Audio Visual (AV) Products from Pro
Sound & Video and Pathway Communications LTD to Continue Compliance
with CDC Recommendation of Social Distance and Continue Offering Quality
Virtual Meetings, in the total amount of $43,744.00.
Backaround: The Procurement Division, on behalf of the MIS Division, provides
NOTIFICATION to Council on the emergency purchase of audio visual products to continue adherence to
CDC recommendation of social distance and be able to continue offering quality virtual meetings. In
accordance to the City's Declaration of Local State of Emergency for COVID-19 (Executive Order 20-52,
Section 4), authority was delegated to the City Manager to "take whatever prudent actions are necessafy to
ensure the health, safety and welfare of the community."
The following items were purchased:
ltem(s) Vendor
Projector & Installation
Wireless Microphone System
Wired Gooseneck Microphones
Pro Sound & Video
Pro Sound & Video
Pathway Communications
Pro Sound & Video
Cost
$ 14,353.00
$ 27,603.00
$ 1,368.00
$ 420.00
TOTAL $ 43,744.00
CARES Act fundinu was used to fund these purchases as a result of the COVID-19 Pandemic in order to
prevent the spread of the virus and protect the health welfare and safety of our citizens. To determine
selected vendor, a request for each acquisition was listed on GovQuote.com, where vendors within the listed
purchase commodity was notified and had the ability to submit a quote by either the deadline date or until the
limit of quotes was met. Vendors were selected based on price, quality and the ability to deliver/install In a
timely manner to meet the City's immediate need for these items.
If Agenda Item Requires Expenditure of Funds:
Budgeted Amount: N/A
Total Cost: $43,744,00
Funds to Be Utilized for Appropriation: CARES Act Funding
Attachments:
1. Pricing Proposal/Invoices
a. Projector — Pro Sound & Video
b. Wireless Microphone System — Pro Sound & Video
c. Wired Gooseneck Microphones — Pathway Communications and Pro Sound & Video
Administrative Services Departme Revie
City Attorney Review:
Procurement Division Review, if applicable.
City Manage Aut orization
/
Date: 1' 1 % 7�-
r
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CITY OF
HQASE OF PELICAN ISLAND
BUILDING DEPARI m m
FIRE FRFVEN710N OFF1Ck
1225 HFPH INS `R72)%
g`55371AN.FAX t 7ORIDA 32e5R VENDORS CHECKLIST
TFI.FPHONI� 772) 587 SS37 FAX 773) 584 256f+
SPECIAL EVENT VENDOR REOUIREMENTS
General: Please read carefullv 1 initial each section and sign at the bottom. All vendors shall be responsible for the following items:
SPECIAL EVENT NAME}};t 1 4, 47 � VENDOR NAME:
DATE(S) OF EVENT: 1 rfr7��� �i�c7'1 ��� VENDOR CONTACT: _4�f/,
EVENT COORDINATOR ZAt'IbA{W 45 rum1, enclosure unless prior approval from the Fire Prevention Office
TENTS: All tents shall have some type of Flame Retardant or
Resistant Certificate (TAG or PAPERWORK) on -site and
submitted to the Fire Prevention Office prior to the event. Shade
canopies smaller than 12x12 without sides may be approved for
use on a case by case basis. Canopies must be spaced a
minimum of 4 ft. apart. No smoking allowed in any lent.
COOKING TENTS: Tents are allowed to have cooking
(APPROVED APPLIANCES) along the outer edges of the tent.
LP gas tanks must be secured in place (max cap 20lbs) Fire
Extinguisher must be readily available. Any LP tanks larger than
20 Ibs, shall be secured 10 fl. from tents with gas lines secured.
All cooking vendors shall have a 10ft. separation from all other
non -cooking vendors. NO DEEP FRYING UNDER TENTS,
FIRE EXTINGUISHERS: It is recommended that every vendor
have an extinguisher. At least one currently certified and tagged,
or within one year of manufacture date, extinguisher is required
every 75 ft along event walkways. All vendors who are cooking
and/or using generators are required to have at least one 51b
ABC currently certified and tagged, or within one year of
manufacture date, (2AIDBC) extinguisher. All vendors who
are deep fat frying are required to have at least one currently
tagged Class K extinguisher.
SEATING: Seating and chair arrangements shall be approved
by the Fire Prevention Office prior to the event and have a
minimum of aft, wide walkways to all exits in the tent. Tents with
an occupant load of over 49 require a minimum of 2 exits.
LARGE TENTS: For tents, 20x20 or larger where enclosures
are used (sides), exits shall have exit signage. If a tent is used
at night, exit signs will have attached emergency lighting and be
AC and DC powered. 20x20 or larger tents must have NO
SMOKING signs.
OOPEN FLAMES: Any unauthorized open flames, fireworks or
fuel -fired lighting or devices are prohibited in any tent or similar
is obtained.
SPECIAL EVENT PERMIT NO.
TORAGE: Use or handling of flammable liquids or gases shall
be prohibited at the site unless specifically approved and
inspected by the Fire Prevention Office.
e
hall be permitted to be used
LOOMDECOR: No hay, straw, shavings or similar materials
within any structure, lent or
canopy. Exceptions: Pre -approved flame retardant treated
materials or livestock beddingfiodder.
ENERATORS: Generators shall be on level ground, secured,
and safely arranged and isolated from the occupantsigeneral
public. Exhaust shall be directed away from combustible
material(s), people and/or animals. Spare fuel shall be stored in
an approved container at a safe distance from the generator.
NO HOT FUELING Fire extinguisher required.
LECTRIC: wiring and lighting shall be free of damage. All
electrical equipment shall be isolated from the
occupants/general public in a safe manner. All electrical
connections and devices shall be in approved enclosures.
OOKING: All food cooking concession trucks, trailers, and
?tagged
ructures of rigid construction are required to have a currently
commercial ventilation and extinguishmenilsuppression
systems if required per the FFPC and NFPA 96.
Code References: Florida Fire Prevention Code (FFPC), NFPA 1,
NFPA 96, NFPA 70, NFPA 101, & NFPA 102.
Any vendor(s) found not complying with any of the
checklist items may not be allowed to open andlar operate
until compliance is made.
1 have read and understand the above vendor requirements
for this Special Event
n.I a Pd {n Charge at Special Event
62 of 162
-
_ pity of Sebastian
Horne of ft ican Island
City of Sebastian Municipal Police Department
Almlication for Police Extra -Duty Officer Services
This application is required to engage extra duty services of the requested number of Officers for public safety, health and
welfare services that are In addition to those provided generally to the public. It is understood that this is a non -binding
agreement. A minimum of rive (5) days advance notice is requested prior to the service date and advanced payment is
required. Cancellation of the detail, with less than 24 hours notice prior to commencement of the detail, will result In three
(3) hours minimum billing per Officer. Payment should be made payable to the City of Sebastian, 1225 Main Street,
Sebastian, Florida 32458.
*** (3) Hour Minimum Per Each Officer Required***
Rate Per (four For Each Officer ..............540.00
Rate Per Flour For Each Supervisor ........... $45.00
Rate Per Hour For Each Vehicle .............53.00
/(A0 //(J/pplies t on -site atiliution of vehicle)
Applicant: fit` 1 ,�
Mailing ddress°
City: 4 �j M p` l/ State/ ZipCod
Requested By:,f � y Telephone Numbers: �C v� --
Number of Officers required: In Uniform: Uf�J Plain Clothes:
Starting Date !? r%0y .23 ,,;12 Ending Date:
Starting Time: �) �j� � Ending Time:
Services Requested: - �(� rl
Service Location: 1 }AJALf
Estimated attendance. Soo �D —
Alcoholic Beverages Served: Yes No
Other Comments or Duties:
bate Received
Reviewed By
Command Staff
Officer's Signature
Officer's Comments
Apphice4's Signature
Date Worked Time Worked
Please apply online once you have been approved- Irtti)s:llrequests.detaiikomtitaiidei-.cori-ilsebastian
Updated 3119 F-wro-Duly 6)fticer Services (F orp, 90)
63 of 162
Cn or
---_---^-
HOME OF PELICAN ISLAND
VOLUNTEER BOARD AND COMMITTEE APPLICATION
This application form is a public record under Chapter 119, Florida Statutes, and is open to public inspection. In accordance with
FS 119.07 Exemptions, individuals employed or retired from certain professions relating to law enforcement may request that
their physical address and phone number remain confidential. Unless requested, that information will he available and not
redacted.
Per Section 2-170, all Board and Committee members must be City residents unless otherwise specified in the enacting
ordinance or resolution. Board and Committee terms are three years unless otherwise specified in the enacting ordinance or
resolution. You may reapply for succeeding terms upon term expiration.
Name: Sherrie Matthews
Address:
city: Sebastian State: FL
Zip: 32- 8 Telephone: ( 772 ) 473 - 6757
E-Mail Address: smatt0618@comcast.net
Employer: Retired
city: N/A State: Zip:
Business Telephone: ( ) -
I am interested in serving on the following boards)/committee(s):
V Choice: Charter Review Committee 2 d choice: Citizens Budget Review Advisory
CHARTER REVIEW COMMITTEE (serves only six months, everyfive years —next meeting in 2021)
CITIZENS BUDGET REVIEW ADVISORY BOARD
CONSTRUCTION BOARD*
NATURAL RESOURCES BOARD
PLANNING AND ZONING COMMISSION* **
POLICE RETIREMENT BOARD OF TRUSTEES*
PARKS AND RECREATION ADVISORY COMMITTEE
VETERANS' ADVISORY BOARD
*Filing of financial disclosure is required following appointment
**Must be resident one year prior to application.
71 of 162
Please summarize special skills, qualifications, or education you have acquired for this appointment:
(Your resume, professional certifications or designations may be attached.)
Spent over 35 years writing, developinq and implementinq policies and procedures, training manuals
and handbooks. Was a state leader in writing rules, standards and policies for the State of Florida
Law Enforcement, Dispatch and Corrections disciplines. Held various poisitions on intiative and
referendum boards, as well as, chairing many committees throughout the State on leadership
and development. Continually worked with city, county ordinance, state and federal laws.
Why do you want to serve on this board?
To protect our local constitution. To be a voice for the people and businesses of Sebastian,
an advocate for the environment and ensure the will of the people is represented in
Sebastian City Charter.
Do you presently serve on another City Board or Committee? No
If yes, please list:
Have you previously served on any other City Board or Committee? No
If yes, please list:
will represent the best interests of the entire City while serving as a board member. I hereby waive and release any
and ail rights for claims for damages and injuries I may suffer while performing or after performing volunteer
services for the City of Sebastian. I give permission for the City of Sebastian to use my photograph for publicity
purposes (unless requesting exemption).
If required for this board, I consent to the annual filing of the Statement of Financial Interests.
http://www.ethics.state.f1.us/ethics/forms.htmI
If appointed, I acknowledge that it is my obligation and duty to comply with the following: Code of Ethics for Public
Officials (Florida Statutes, Chapter 11Z, Part III) and Florida Sunshine Law (Florida Statutes, Chapter 286)
Statutes may be reviewed at http://www.fIsenate.aov/statutes
I understand I must contact the City Clerk's office to request reappointment prior to expiration or to be considered
for another board. I hereby certify that all the statements made on this application are true and correct. I
understand that any false statements or omissions from this application may be cause for my application not to be
considered.
,
Signature of Applicant: f� l Date:
Date Received by City Clerk's Office by:� i! �&Af_-('(JY0
(� 72 of 162
CI I�
S
Oak
HOME CIF F'EI.ICAN ISLAND
VOLUNTEER BOARD AND COMMITTEE APPLICATION
This application form is a public record under Chapter 119, Florida Statutes, and is open to public inspection. In accordance with
FS 119.07 Exemptions, individuals employed or retired from certain professions relating to law enforcement may request that
their physical address and phone number remain confidential. Unless requested, that information will be available and not
redacted.
Per Section 2-170, all Board and Committee members must be City residents unless otherwise specified in the enacting ordinance
or resolution. Board and Committee terms are three years unless otherwise specified in the enacting ordinance or resolution, You
may reapply for succeeding terms upon term expiration.
Name: Terrance E. McGinn
Address: 144 Miller Drive
Zip: 32958 Telephone: (215) 723 - 4333
E-Mail Address: temcainn(t0vahoo.com
Employer: Retired
City: Sebastian State: FL.
City: State: Zip:
Business Telephone: ( 1 -
I am interested in serving on the following boards)/committee(s):
111 Choice: CHARTER REVIEW COMMITTEE 2"1 Choice: CITIZENS BUDGET REVIEW ADVISORY BOARD
CHARTER REVIEW COMMITTEE (serves onlysix months, every five years — next meeting in 2021)
CITIZENS BUDGET REVIEW ADVISORY BOARD
CONSTRUCTION BOARD*
NATURAL RESOURCES BOARD
PLANNING AND ZONING COMMISSION* ** POLICE
RETIREMENT BOARD OF TRUSTEES* PARKS AND
RECREATION ADVISORY COMMITTEE VETERANS'
ADVISORY BOARD
*Filing of financial disclosure is required following appointment
**Must be resident one year prior to application.
73 of 162
Please summarize special skills, qualifications, or education you have acquired for this appointment:
(Your resume, professional certifications or designations may be attached.)
Resume or CV on linked in - httr)s://www.linkedin.com/in/terrance-mcginn-65075465/
40 YEARS OF TOP LEVEL ORGANIZATION MANAGEMENT IN FOUR CORPORATIONS INCLUDING A MEMBER OF THE "1 YEAR"
AND "5 YEAR" LONG RANGE PLANNING COMMITTEE FOR EG&G (300 MILLION DOLLAR MULTI NATIONAL)
VP OF SEALOL GROUP OF EG&G AND AS VP, DROVE TECHNOLOGY ACROSS CUTTING EDGE IN OPERATIONS AND COMPUTER
SCIENCES (MATERIAL REQUIREMENTS PLANNING (NET CHANGE), CONTINOUS INFORMATION TECHNOLOGY ADVANCEMENTS
FROM IBM 360-178 TO IMPLEMENTATION OF GROUP TECHNOLOGY (TNO), COMPUTER AIDED DESIGN, MRP, CNC MACHINE
PROGRAM GENERATION BY FAMILIES OF COMPONENTS, ISO 9001 QUALITY AND EVERY AEROSPACE PROGRAM IN EFFECT.
CORPORATE ACQUISITION GROUP MEMBER DURING EXPANSION, MEMBER OF AQUISTION TURNAROUND TEAM FOR 3
ORGANIZATIONS - PRESIDENT OF SMALL PRIVATE GROUP COMPANY INVOLVED IN MANUFACTURING AUTOMATION
CONCEPTS, DESIGN AND CONSTRUCTION ACROSS MAJOR INDUSTRIES AND GOVERNMENT MILITARY AMMUNITION
FACILITIES
ADJUNCT TEACHER OF ORGANIZATION PLANNING AND DEVELOPMENT AT COLLEGE LEVEL, FOUNDER OF MY OWN
ENGINEERING FIRM FROM 1985 TO 2002.
FOUNDING PRESIDENT OF COMMUNITY HOMEOWNERS ASSOCIATION FROM DEVELOPER RELEASE & RE ELECTED 2 MORE
TERMS. OUR 3 MAN BOARD CREATED CHARTER, RULES, FINANCIAL SOFTWARE, CAPITAL INFRASTRUCTURE RESERVE
PROGRAM, COMMUNICATIONS, MUNICIPAL, SNOW REMOVAL PROGRAM, LANDSCAPING, ENVIRONMENTAL AND STORM
WATER PLAN. THIS ASSOCIATION WAS CHOSEN AS NEW COMMUNITY ASSOCIATION OF THE YEAR FOR DELAWARE VALLEY,
PA. IN 2013. 1 WAS NAMED VOLUNTEER OF THE YEAR.
BS. MARINE AND ELECTRICAL ENGINEERING, MS ENGINEERING MANAGEMENT (MBATRACK), ADVISOR AND CONSULTANT
FOR LEHIGH UNIVERSITY MSE DEPARTMENT AND BEN FRANKLIN TECHNOLOGY ENTREPENEUR AREAS. SERVED ON THE BEN
FRANKLIN NORTHEAST TEIR BOARD
Why do you want to serve on this board?
AS A RESIDENT OF SEBASTIAN SINCE JULY 2007 1 LOVE THIS CITY AND COUNTY AND WANTTO CONTINUE TO CONTRIBUTE
WHERE IT COUNTS.
MY EXPERIENCE AND STRENGTHS ARE IN ORGANIZATION AND LONG RANGE PLANNING, FINANCE AND SCIENCE. I FEEL I CAN
HELP FOCUS WHERE THE CITY WANTS TO FOCUS. MY 6 YEARS EXPERIENCE IN COMMUNITY AND MUNICIPAL ORGANIZATIONS
ARE PARALLEL TO THE CHARTER REVIEW PROJECT, I BELIEVE THAT MY SKILL SETS IN PROJECT MANAGEMENT AND
ORGANIZATION PLANNING IS WHAT THE CITY IS LOOKING FOR.
Do you presently serve on another City Board or Committee? NO
If yes, please list: N/A
Have you previously served on any other City Board or Committee? NO
If yes, please list
I will represent the best interests of the entire City while serving as a board member. I hereby waive and release any and all rights
for claims for damages and injuries I may suffer while performing or after performing volunteer services for t174C0f 4f6aastian.
I give permission for the City of Sebastian to use my photograph for publicity purposes (unless requesting exemption).
If required for this board, I consent to the annual filing of the Statement of Financial Interests.
http://www.ethics.state,fl.us/ethics/forms.html
If appointed, I acknowledge that it is my obligation and duty to comply with the following: Code of Ethics for Public Officials
(Florida Statutes, Chapter 112, Part il!) and Florida Sunshine Law (Florida Statutes, Chapter 286)
Statutes may be reviewed at htto://www,fisenate.aov/statutes
I understand I must contact the City Clerk's office to request reappointment prior to expiration or to be considered for another
board. I hereby certify that all the statements made on this application are true and correct. I understand that any false statements
or omissions from this application may be cause for my application not to be considered.
Signature of Applicant: 1 e-,^,-QKGe Date: 106/2020
Date Received by City Clerk's Office l r ! b 1 Z oz d by: e�l. bidt C..c-e MI'
J
75 of 162
My linked in
Experience
Self
Coonsult'n'/ll'entorin
Dates
Name �licfir b�&q
es Fm p/oYed Jan
on Inc. (se/
2p10, present
mploYn7ent Durationl0
CA organ Creek Commu yrs.
10 cads.
mpanY Name n�tyAssociation
Total duration 3 Morgan Creek Comrnu
Title; President yrs. nity Association
ciation
EDates EmploYed2012,
201 S
p/o
�eat Duration 3 Yrs
Was elected
pAs mcethe f irst adu ssoeia . President of the executive Gard
res
the de e ope and
c°mmrttees rd W e estahlis8 l tut iced.
/ chose no the township and manage a eed the goals Plans
Title, pr nd the residents grouting com and obtectiv
esideno stand for reelection Oft his o mun/ty o es, new
Dates Employed of Executive Board the third terra ver ss planned co red horned��' °perational
Employment dUr 2Q12 , 2014 (Founding) unity, e required dealing W
at�o nth
AI DO Automa bu n2 yrs.
tion
Cap Of Engineering/Chi
m of T
pant Nanle NiD Technical Officer
Dates 'es Clqutomatipn
EniploYinent Dud Jun 2002'.lan 2008
Hatfield, pa ation5 yrs 8
mos.
Director of
While liqui Engineering/moo/R,
auto datln D
10 Of mat'On es, f Y own firm, l re my exist/ or Usps Bi created
18 lace `� failedng en�p/oYees. o Detection a Start'up ven
net profit t d / fr, m a We transitiOnsYstem for tore With a
o very lac ed the anthrax Det n outside
�`ner With nogdeompet/ng firm Tsien his om con ept to,n mail ord .ncipal ufirs tProto Sing. sing m
d on outside cash flow.Project t°tale type to p Qdu hat start up u i/'
3s million o n eyed
m salesman th.s to
d created
76 of 162
• My group and I went on to create four separate designs for bulk mail processing subsystems for NexGen -AFSM
under the major contractor NGC, resulting in winning contracts from accelerated design competitions versus
three major established engineering firms. Those projects transitioned from prototype to production and we
manufactured more than 1500 systems in 3 years. Projects totaled another $55 million and yielded 12/15% net
profit in the first two years after startup.
• Transitioned from Engineering Director to VP/ CTO and created engineering designs for the Bulk Flats Mail
System Verticalizer and ITC subsystems within the FSS- NextGen Bulk Mail System for Northrop Grumman and
USPS. We were awarded major engineering contracts and transitioned prototypes to production resulting in FSS
production contracts and installations in most every major bulk mail distribution center in the US. These contracts
produced sales of over $200 million and profits of 12/15%,
• 2009 1 was shifted MDCI -CTO with a very small staff of engineers. The engineering Manager became Director
and my new group mentored others to resolve design conflicts and deficiencies for feeders, mail separators, and
ultra -high speed vacuum valves (patents issued to NGC), high speed diverters and devices. In the 8 years from
start-up, total sales of MDCI approached $350 million in sales, generous profits and overall positive cash flow from
day one.
P S Group Inc.
Founder/CEO/CTO
Company Name P S Group Inc.
Dates Employed Jun 1984—Jun 2002
Employment Duration18 yrs. 1 mo.
Telford, Pa 18969
• Created start-up venture with $20,000 savings. The firm designed and manufactured automation machines and
systems for automotive, ammunition production, industrial assemblies and medical devices. First three years grew
to three million sales. Accepted venture capital and grew to six million but stumbled in growth and returns on
equity. Negotiated buy back of outside interest and continued as a moderately sized systems design and
manufacture until 2002, when the firm was shut down because of major consolidation of customer base,( closed
or moved offshore) and impact on cash flow from documented fraud by major customer (Tyco Electronics -
Chairman and Finance VP).
• As founder and CEO, I was responsible for executive and operational management; technical creativity and
direction; finance and cash flow; sales and marketing. Fostered a unique group of talented, technical individuals
all of whom were in demand in their fields of expertise. Was nicknamed PS Group University by colleagues.
• The entire technical group (from CEO to shop floor techs) were technically talented and experienced in motion
control, servo design and application, hydraulics, pneumatics, system control and MMI.
Significant accomplishments included very high speed assembly and fabrication at rates of 200 to 500 cycles per
minute; with multi -axis servos and vision guidance, close tool and die forming in the automation process and
excellent "as built" documentation for the engineering, design and controls.
• Industries included: Electronic components, fiber optics, electrical connectors, and bio-medical devices;
automotive; high speed stamping; material handling and pharmaceutical.
Created several automation product lines. All employees went on to become leaders in their fields.
77 of 162
see more
PennField Industries Inc.
President/CEO/CTO
Company Name PennField Industries Inc,
Dates EmployedJun 1978—Jun 1984
Employment Duration 6 yrs. 1 mo.
Location Sellersville, Pa 18960
June 1978 —June 1984 Pennfield Group and Pennfield Industries Sellersville, Pa
President and Group VP Marketing
• President/CEO/CTO of Pennfield Industries Inc. - an engineering systems design and manufacturing firm which
basically was spun out of Pennfield Machine Inc. as a contract assembly operation and was reinvented into a
system design and capital equipment manufacturer. Responsible for all aspects of the operation including
accounting and financial reporting to the owners and their CPA's.
• Created an engineering group from scratch afterthe existing engineers "ran off" with machine designs and
customers. Built firm from 10 people to 60 people, $9.5 million in sales and 15% profit [including deducting some
unreasonable corporate charges (planes, expensive cars, hunting lodges' expense accounts)].
• Experience included: first use of Computer Aided Design; installation of accounting system; negotiation of large
long term contracts; development of key account high tech assembly contracts such as DuPont Clinical Blood
Analyzers; location, purchase and renovation of an 88,000 square foot facility and management of a full
manufacturing facility.
EG&G Sealol Group
VP Operations
Company Name EG&G Sealol Group
Dates Employed Jun 1966— May 1978
Employment Duration12 yrs.
Location Multiple - Warwick, RI, Chicago, III, Cranford, NJ
VP of Operations (3 Divisions)
• Began as Design Engineer responsible for Nuclear Submarine Products which was 30% of total business in 1966.
Promoted to Quality Assurance Manager, then VP Manufacturing and then VP Operations (1973).
• Was assigned to Acquisition Team of 3 people in 1969 to take over Rotary Seal Inc. in Chicago and turn around
this high volume manufacturer from a significant loss to a 33% Return on Net Investment (RONI) .
• From 1970 to 1976 we installed the following: first Net Change MRP System in the US under Oliver Wright; first
Group Technology System in the US (TNO) for Group Technology and Geometric Classification; installed Computer
NC Programming on first DEC-PDP-11's; wrote 1400 parts programs in 13 months and specified, purchased and
installed 18 of the first Computer Numerical Controlled CNC Lathes, Mills, and Inspection CMM"s purchased in the
78 of 162
USA. My key managers went on to become principals in these same technology firms. My Chicago Operations
manager took over my last position in the firm.
General Dynamics -Electric Boat Division
Nuclear Quality Assurance Engineer for Propulsion Systems (NQC Engineering under Ed Fitzgerald and Marvin
Curland) Admiral Hyman G Rickover's special program for reactor systems.
Company Name General Dynamics -Electric Boat Division
Dates Employed May 1965—Jun 1966
Employment Durationl yr. 2 mo.
Location Groton Ct
Came ashore after sailing as a Marine Engineer with Gulf Oil on Steam Turbo -Electric Propulsion Tankers and was
recruited to attend short interval schooling for Nuclear reactor propulsion for Nuclear Propulsion Quality
Assurance. Worked on 633/635/637 Sturgeon Class attack sub construction and 640/642 Ben Franklin- Fleet
Ballistic Missile Class Sub construction as well working on the Nautilus -SSN 571 during her second overhaul after
her submerged "Operation Sunshine", the first crossing of the North Pole by a ship and Med cruise.
Education
Rensselaer Polytechnic Institute
Rensselaer Polytechnic Institute
Degree Name Master of Science (MS) Field Of Study Engineering and Management (MBA program)
Dates attended graduation1967 — 1969
General Dynamics
General Dynamics
Dates attended or expected graduation1965 —1966
Additional Studies: in service studies in Nuclear Reactor Systems and Nuclear Quality Assurance at General
Dynamics.
Massachusetts Maritime Academy
Degree Name (BS) Field Of Study Marine & Electrical Engineering (Double Major)
79 of 162
Dates attended & graduation1961 — 1964.
Trimester Program with majors in Marine Engineering and Electrical Engineering with Graduation - US Coast
Guard Maritime License any tonnage any Ocean and Commission in US Navy as Ensign (6 yrs. Left as Lt 1g.)
Skills & Endorsements
Engineering
See 24 endorsements for Engineering 24
Engineering Management
See 14 endorsements for Engineering Management
80 of 162
CfTI Cyr
4SE
HOME OF PELICAN ISLAND
VOLUNTEER BOARD AND COMMITTEE APPLICATION
This application form is a pub{ic record under Chapter 119, Florida Statutes, and is open to public inspection. In accordance with
FS 119.07 Exemptions, individuals employed or retired from certain professions relating to law enforcement may request that
their physical address and phone number remain confidential. Unless requested, that information will be available and not
redacted.
Per Section 2-170, all Board and Committee members must be City residents unless otherwise specified in the enacting
ordinance or resolution. Board and Committee terms are three years unless otherwise specified in the enacting ordinance or
resolution. You may reapply for succeeding terms upon term expiration.
Name: David G. Newhart
Address: 120 Larchmont Ter
Zip: 32958 Telephone: ( 772
E-Mail Address: dgnewhart@yahoo.com
Employer: Retired
City:
City: Sebastian
480 - 3163
State:
Zip:
State: FL
Business Telephone: ( ) -
I am interested in serving on the following boards)/committee(s):
etTi�A�`� �3Ut�Ext1 �G`Yi�`14%
151 Choice: Charter Review Committee 2°d Choice: y DUQi�Ivis(t=`�
CHARTER REVIEW COMMITTEE (serves only six months, every five years — next meeting in 2021)
CITIZENS BUDGET REVIEW ADVISORY BOARD
CONSTRUCTION BOARD*
NATURAL RESOURCES BOARD
PLANNING AND ZONING COMMISSION* **
POLICE RETIREMENT BOARD OF TRUSTEES*
PARKS AND RECREATION ADVISORY COMMITTEE
VETERANS' ADVISORY BOARD
*Filing of financial disclosure is required folio wing appointment
* *Must be resident one year prior to opplicotion.
81 of 162
Please summarize special skills, qualifications, or education you have acquired for this appointment:
(Your resume, professional certifications or designations may be attached.)
Why do you want to serve on this board?
The charter is a vital part of the running the city and maintaining the goals an compliance. Reviewing
the charter ensures the city maintains its integrity with the changing needs of the community,
Do you presently serve on another City Board or Committee? No
If yes, please list:
Have you previously served on any other City Board or Committee? NO
If yes, please list:
will represent the best interests of the entire City while serving as a board member. I hereby waive and release any
and all rights for claims for damages and injuries I may suffer while performing or after performing volunteer
services for the City of Sebastian. I give permission for the City of Sebastian to use my photograph for publicity
purposes (unless requesting exemption).
If required for this board, I consent to the annual filing of the Statement of Financial Interests.
tLtL/www.ethics,state.fl.us/etliics/fornis.htmI
/www.ethics.state.fl.us/ethics/forms.htmI
If appointed, I acknowledge that it is my obligation and duty to comply with the following: Code of Ethics for Public
Officials (Florida Statutes, Chapter 11Z Part III) and Florida Sunshine Law (Florida Statutes, Chapter 286)
Statutes may be reviewed at httr)://www.flsenate.pov/statutes
I understand I must contact the City Clerk's office to request reappointment prior to expiration or to be considered
for another board. I hereby certify that all the statements made on this application are true and correct. I
understand that any false statements or omissions from this application may be cause for my application not to be
considered.
1
Signature of Applicant: 3r s ���'� _y Y J Date: 10/02/2020
i I l
Date Received by City Clerk's Office 10 2-1 ZOZ 0 by: W UL'&AM-
82 of 162
David G. Newhart
120 Larchmont Terrace
Sebastian., FL 32958
(772) 480-3163
DGNewhart@yahoo.com
Objective:
Leading people to a deeper understanding of the transforming power of Jesus Christ through
prayer and biblical teaching. Identify spiritual gifts within the laity and develop outreach and
mission programs to serve the community and increase membership.
Church Experience and Employment:
St. Elizabeth's Episcopal Church, Sebastian, FL., Rector, 2007-2020
• Increased ASA 25%
• Emphasis on outreach to the local, regional, national and international community.
• Increased Pastoral Care through Lay Eucharistic Visitors, increased Lay involvement in
parish functions, liturgy, and activities.
• Heighten awareness in the community through parish and community activities and
involvement
o Cross ecumenical Thanksgiving service to raise money for local food bank
o Participation in Christmas and July 4th local parades, Kiosk in the park at 4'h of
July venue
o Community Pet Blessing
o KIRB — assigned roadway clean-up in community
o Cross ecumenical Service of remembrance
o Participation in Veterans activities and special services i.e. Memorial Day,
Veterans Day, Pearl Harbor day.
St. Helena's Episcopal Church, Boerne, TX., Assistant Rector
• Planned Liturgy
• Conducted Adult Bible Studies, OT and NT
• Pastoral Care: hospital, seniors, hurricane victims
• Initiated and started Community of Hope
• Conducted missions to Hurricane relief and Mexico
Trinity Episcopal School for Mininstry
• Field Base: Alpha training, praise and worship leader, Sunday services, assisted with
special services, i.e. funeral, weddings, baptism, Christ Episcopal Church, North Hills.
• Project Management Team, Small Groups, "40 Days of Community", St. Stephens,
Sewickley.
Teaching Assistant, Worship in the Prayer Book, Liturgics
Chaplain Internship — VA Hospital, CPE
Central Florida Episcopal Diocesan Activities:
• Diocesan Board- current member
• Congregational Development commission — 2009
• Commission on Ministry — current member
83 of 162
• Intitute of Christian Studies commission chair, instructor
• Cursillo Commission — past Spiritual Director
• Clergy Events Commission — past member
• Ecceliastical Trial Court — Current member
Secular Employment
McLane Foodservice Distribution Inc. (Orland o,FL) — National Quality Manager; 1992 —
2001
• Directed Quality Management programs in 17 food distribution centers focusing on an
integrated partnership with the customer base.
• Developed, managed, and conducted training sessions
• Developed, implemented and annually review and validate company's quality programs.
• Assess, track, and develop a systematic corrective action approach for internal and third
parry evaluations of operations.
• Implemented vendor and carrier compliance programs resulting in $200M savings.
• Partner service programs with customers to manage quality programs, complaint
tracking, and food quality and safety issues.
• Propose and implement process management systems to customers for new item roll out.
FMC(Lakeland, FL) - Sr. Food Scientist; 1989 —1992
• Local and International R&D (Thailand,.Iapan, Brazil)
• Pilot Plant Manager — Research, Yeild testing,
Quaker Oats - Quality Assurance; 1984-1989
Q.A. Manager Gatorade Bottling(Kissimmee, FL); 1986 -1989
Q.A. Specialist Corporate(Chicago, IL); 1985-1986
Q.A. Supervisor(Danville, IL); 1984 -1985
Education:
Trinity School for Ministry, Ambridge, PA
Master of Divinity, 2005
Arizona State University, Tempe, AZ
Bachelor of Science, Ag-Industry, 1982
Post -Graduate Studies, Agri -business, 1982-1984
Organizations:
Board of Directors Veterans Council of Indian River County — 2015-Present
Sebastian Chamber of Commerce — VCIRC Representive
American Legion 189 — 2010- Present
Institute of Food Technology - Professional Member, 1979-2001
Florida Section of the IFT - 1989-2001
Board of Directors — Partnership for Learning, 1998-2000
Board of Directors - Second Harvest Food Bank, Orlando, Fl. 1987-1989
American Society for Quality Control, President, Danville Section, 1984-85
84 of 162
an• OF
SlE30
HOME OF PELICAN ISLAND
VOLUNTEER BOARD AND COMMITTEE APPLICATION
This application form is a public record under Chapter 119, Florida Statutes, and is open to public inspection. In accordance with
FS 119.07 Exemptions, individuals employed or retired from certain professions relating to law enforcement may request that
their physical address and phone number remain confidential. Unless requested, that information will be available and not
redacted.
Per Section 2-170, all Board and Committee members must be City residents unless otherwise specified in the enacting
ordinance or resolution. Board and Committee terms are three years unless otherwise specified in the enacting ordinance or
resolution. You may reapply for succeeding terms upon term expiration.
Name: VC:101NC.s JIIt"�IGI\
Address: CLCity: State:
Zip:-A-2-RG9 Telephone: (=7``Z-rL- ) C -
E-Mail Address. J co1,(i,M V\
t
Employer: _-5,,.vtir( �2 J __ ,fivLr/► 1 ��--1_ _
City:State: F L Zip:
Business Telephone: ( (-'?2 { ) 1;0 %, - -'� 7--1
I am interested in serving on the following boards)/committee(s):
1�
1' Choice: � �.�iUIS ��I�r� 4`'�V I&0 2"d ChblCe:
V
CHARTER REVIEW COMMITTEE (.serves only six months, every five years - next meeting in 2021)
CITIZENS BUDGET REVIEW ADVISORY BOARD
CONSTRUCTION BOARD*
.�il�]3iTx.3i1119-i :ill
PLANNING AND ZONING COMMISSION* **
POLICE RETIREMENT BOARD OF TRUSTEES*
PARKS AND RECREATION ADVISORY COMMITTEE
VETERANS' ADVISORY BOARD
*Filing of financial disclosure is required following appointment
**Must be resident one year prior to application.
85 of 162
Please summarize special skills, qualifications, or education you have acquired forth is appointment:
(Your resume, professional certifications or designations may be attached.)
r
G (tiAl n oft t
�f `l
Why do you want to serve on this board?
r
1�1�OCgIn
; ye ict �� L r C rev-tvt,� �.►� �.
0-I +�ml
Do you presently serve on another City Board or Committee? N 1)
If yes, please list:
Have you previously served on any other City Board or Committee? JV&
If yes, please list:
I will represent the best interests of the entire City while serving as a board member. I hereby waive and release any
and all rights for claims for damages and injuries I may suffer while performing or after performing volunteer
services for the City of Sebastian. I give permission for the City of Sebastian to use my photograph for publicity
purposes (unless requesting exemption).
If required for this board, I consent to the annual filing of the Statement of Financial Interests.
http://www.ethics.state.fl.us/ethics/forms.html
If appointed, I acknowledge that it is my obligation and duty to comply with the following: Code of Ethics for Public
Officials (Florida Statutes, Chapter112, Part 111) and Florida Sunshine Law (Florida Statutes, Chapter286)
Statutes may be reviewed at httr)://www.fIsenate.p-ov/statutes
I understand I must contact the City Clerk's office to request reappointment prior to expiration or to be considered
for another board. I hereby certify that all the statements made on this application are true and correct. I
understand that any false i statements or omissions from this application may be cause for my application not to be
considered. 10
pp
Signature of Applicant: Date:
g
Date Received by City Clis office t ( I Zv ZDZ() by: jq
(JX1 -&A'ii/J,
86 of 162
crn cf.
SE.Sl
HOME OF PELICAN ISLAND
Administrative Services department
Procurement Division
1225 Main Street
Sebastian, FL 32958
(772) 388-8231
REFERENCE CHECK SURVEY
SUBMIT VIA EMAIL: REFERENCES@CITYOFSEBASTIAN.ORG
FIRM BEING SURVEYED: CARTER ASSOCIATES, INC.
If you do not have sufficient knowledge of performance in a soecific area, write NIA.
PERSON COMPLETING THE SURVEY
COMPANY NAME: Indian River County - Parks & Conservation
NAME: Beth Powell Phone#: 772-226-1873 Email: bpowetl@ircgov.com
1. What was the scope of services provided to your company? Carter has been contracted to provide design
and engineering services for Jones Pier CA, South Prong Slough CA, Lost Tree Islands -these are for public use
infrastructure as well as hydrological enhancements including salt marsh. Also providing Construction Administration.
Rate each criterion on a scale of 1-5, 5 belnq very satisfied and 1 being very unsatisfied.
CRITERIA — SCORE {1-5)
2. Firm's Qualifications and Fee Structure 5
3. Customer Service and Response Time to Inquiries 5
4. Quality of Work Performed 5
Circle one option for each question. Provide details where necessary.
5. Was the project completed on time? projects not yet completed YES NO
6. Was the project completed within budget? yes YES NO
7. Were there Change Orders (not initiated by Owner)? no YES NO
v If yes, how many? Approximate percent of the total project cost?
8. Were there any problems encountered? If yes, describe in comments YES NO no
9. Would you use this firm in the future? YES NO yes
10. How would you rate this firm's overall Customer Satisfaction? POOR AVERAGE GOOD
11. Comments We have been extremely satisfied with the responsiveness of Carter & Associates. We also
utilize Carter for survey work. The billing process is clear and straight forward. They continue to go above and
beyond in all efforts related to the projects we are working on It is clear they are vested in the projects and
are dedicated to their success. For more detailed information about current projects please contact me.
RFQ 421-01 CONTINUING ENGINEERING SERVICES (RE -BID)
good
5
128 of 162
011% Ct
SEWS A�'' ■ _" Administrative Services Department
4 Procurement Division
1225 Main Street
HOME OF PELICAN ISLAND Sebastian, FL 32958
(772) 388-8231
REFERENCE CHECK SURVEY
SUBMIT VIA EMAIL: REFERENCES@CITYOFSEBASTIAN ORG
FIRM BEING SURVEYED: CARTER ASSOCIATES, INC.
If you do not have sufficient knowledge of performance in a specific area, write NIA.
PERSON COMPLETING THE SURVEY
COMPANY NAME: Indian River Farms Water Control District
NAME: David E. Gunter Phone#: 772-562-2141 Email: dgunter@fibb.net
1. What was the scope of services provided to your company? They are our chief engineers and surveyors
Rate each criterion on a scale of 1-5, 5 beinq very satisfied and 1 beinq very unsatisfied.
CRITERIA - — SCORE (1-6)
2. Firm's Qualifications and Fee Structure 5
3. Customer Service and Response Time to Inquiries 5
4. Quality of Work Performed 5
Circle one option for each question. Provide details where necessary.
5. Was the project completed on time? YES NO
6. Was the project completed within budget? YES NO
7. Were there Charge Orders (not initiated by Owner)? i YES NO
n If yes, how many? Approximate percent of the total project cost?
8. Were there any problems encountered? If yes, describe in comments YES NO
9. Would you use this firm in the future? YES NO
10. Flow would you rate this firm's overall Customer Satisfaction? POOR AVERAGE GOOD
11. Comments Carters Associates Inc. has been the Districts Engineer for 100+ years and have always proved to
be excellent,accurate, professional and timely in the performance of their services
RFQ #21-01 CONTINUING ENGINEERING SERVICES (RE -BID)
b
129 of 162
.P..
SEBAN FORM
HOMFOFPFucariisune CONTINUING ENGINEERING SERVICES (RE -BID)
REFERENCES
Proposer's Name: Johnson, Mlrmiran & Thompson, Inc. (JMT)
List a minimum of three (3) client references that can speak to the Proposer's experience and
performance, within the last five (5) years. References from public sector clients are preferred. The City
will send Reference Check Surveys via email to the references provided. if the contact information is
incorrect or the reference does not respond, the firm will lose points awarded for this criterion.
Company Name:
Location (City, State):
Contact PersonlTitle:
Email Address:
Dates of Service:
Services Provided:
Issues Experienced, if
none write N/A:
Company Name:
Location (City, State):
Contact Person/Title:
Email Address:
Dates of Service:
Services Provided:
Issues Experienced, if
none write N/A:
Company Name:
Location (City, State):
Contact Person/Title.
Email Address:
Dates of Service:
Services Provided:
hence # 1
City of Wilton Manors
Wilton Manors, Florida � -r
Pamela Landi, Assistant City Manager Phone #: 954.390.2103
plandi@wiltonmanors.com T
2017 - 2018 - —
awrier's Hep and FOR "forCivil ngineering - I ranspo a ion, Drain -age, Signing
& Pavement Mark_iR45: Lightinc
N/A
ice #2
City of Port St. Lucie
121 S.W. Port St. Lucie Blvd., Post St. Lucie FL 34984
Heath Stocton, PE Amistant Public ph
tn,,,, . h..,.. ,. y one#• •1 772.370.8203
HStocton@cityofpsl.com
12/2019 - Present
Civil Engineering - Construction Administration
NIA
City of Tampa
306 East Jackson Street, Sth Floor North, Tampa FL 33602
Al Hoel, P9—Chief engineer phone :
Stormwater Engineerina�r iyisim 813.274.3101
al.hoel@tampagov.net
2016 - 2018
Civil Engineering - Stormwater/Drainage Assessment & Studies
Issues Experienced, If N/A
none write N/A:
Failure to fully complete and submit this List may result in resection of the submittal
Page 21 of 28 It I I, i =0
7
130 of 162
C ROr
SERAS_ T", Administrative Services Department
Procurement Division
1225 Main Street
HOME OF PELICAN &AND Sebastian, FL 32958
(772) 388-8231
REFERENCE CHECK SURVEY
SUBMIT VIA EMAIL: REFERE NCES@CITYOFSEBASTIAN.ORG
FIRM BEING SURVEYED: JOHNSON, MIRMIRAN & THOMPSON, INC. (JMT)
If you do not have sufficient knowledge of performance in a specific area, write NIA.
PERSON COMPLETING THE SURVEY
COMPANY NAME; City of Wilton Manors
NAME: Pamela Landi Phone#: 954-390-2103 Emall: plandi@wiltonmanors.com
1. What was the scope of services provided to your company? The firm was an engineering subcontractor of
FDOT on the Wilton Drive Lane Elimination project, We worked with Josh Baimel on a weekly basis.
Rate each criterion on a scale of 1-5, 5 being very satisfied and 1 beinq very unsatisfied.
CRITERIA SCORE (1-6)
2. Firm's Qualifications and Fee Structure N/A
3. Customer Service and Response Time to Inquiries 15
4. Quality of Work Performed 5
Circle one option for each question. Provide details where necessary.
5. Was the project completed on time? YE NO
6. Was the project completed within budget? YES NO
7. Were there Change Orders (not initiated by Owner)? YES NO
D If yes, how many? Approximate percent of the total project cost?
8. Were there any problems encountered? If yes, describe in comments YES NO
5. Would you use this firm in the future? (9NO
10. How would you rate this firm's overall Customer Satisfaction? POOR AVERAGE,FOOD
11. Comments While the principal worked for FDOT and not Wilton Manors, we found him to be responsive and
knowledgeable and willing to assist whenever possible.
RFQ 421-01 CONTINUING ENGINEERING SERVICES (RE -BID)
8
131 of 162
arrCF
SEBAST" Administrative Services Department
Procurement Division
al_ wairr 1225 Main Street
Sebastian, FL 32958
HOME OF PELICAN ISIANI3
(772) 388-$231
REFERENCE CHECK SURVEY
SUBMIT VIA EMAIL: REFERENCES@CITYOFSEBASTIAN.ORG
FIRM BEING SURVEYED: JOHNSON, MIRMIRAN & THOMPSON, INC. (JMT)
If you do not have sufficient knowledge of performance in a specific area. write NIA.
PERSON COMPLETING THE SURVEY
COMPANY NAME: FDOT
NAME: Humberto Arrieta Phone#: 954-777-4152 Email: humberto.arrieta@dot.state
1. What was the scope of services provided to your company?
JMT provided post- design services for a complete street project along SR-811(Dixie Hwy) Project 431657-1
Project involved roadway, drainage, signals and lighting r fDj&CA 6r G1� DC Wili n hilana(5)
Rate each criterion on a scale of 1-5, 5 being very satisfied and 1 being very unsatisfied.
CRITERIA SCORE (1-5)
2. Firm's Qualifications and Fee Structure 5
3. Customer Service and Response Time to Inquiries 5
4. Quality of Work Performed 5
Circle one option for each question. Provide details where necessary.
5. Was the project completed on time? YES NO
6. Was the project completed within budget? YES NO
7. Were there Change Orders (not initiated by Owner)?
YES NO
v If yes, how many? Approximate percent of the total project cost?
8. Were there any problems encountered? If yes, describe in comments YES NO
9. Would you use this firm in the future? YES NO
10. How would you rate this firm's overall Customer Satisfaction? POOR AVERAGE GOOD
11. Comments JMT took over this project after letting. Their first task was to re -design the drainage system and
to change the typical section while this was in construction. They did a great job promptly answering all RFIs
This project won the Florida Transportation Builder's Award for " 2020 Best in Construction"
in the MOT Category.
R Q #21-01 CONTINVING ENGINEERING SERVICES (RE -BID)
9
132 of 162
;n..-f
SEBASTIAN
HOME OF PELICAN ISLAND
Administrative Services Department
Procurement Division
1225 Main Street
Sebastian, FL 32856
(772) 388-8231
REFERENCE CHECK SURVEY
SUBMIT VIA EMAIL. REFEI'FENCES@CITYOFSEBASTIAN.ORG
FIRM BEING SURVEYED: JOHNSON, MIRMIRAN & THOMPSON, INC. (JMT)
If you do not have sufficient knowledge of performance in a specific area, write NIA.
PERSON COMPLETING THE SURVEY
COMPANY NAME: City of Port St. Lucie - Public Works
NAME: Heath 5toctan Phone#: 772-344 4239 Email: hstocton@cityofpsl.com
1. What was the scope of services provided to your company? CEI and construction project managament
(continuing service contract).
Rate each criterion on a scale of 1-5, 5 beinq very satisfied and 1 being very unsatisfied.
I CRITERIA - SCORE (1-5)
2. Firm's Qualifications and Fee Structure 4
3. Customer Service and Response Time to Inquiries 5
4. Quality of Work Performed 4
Circle one option for each question. Provide details where necessary.
5. Was the project completed on time? YE5 NO
8. Was the project completed within budget? YES NO
7. Were there Change Orders (not initiated by Owner)?�"/ NO
p If yes, how many? See below Approximate percent of the total project cost?
8. Were there any problems encountered? If yes, describe in comments YES
9. Would you use this firm in the future? CD NO
10. How would you rate this firm's overall Customer Satisfaction? I POOR AVERAGE OOp
11 _ Comments Firm is on a continuing service contract so multiple projects have been completed. Some had
change orders and some didn't. For those that did, JMT was always a proponent for the City trying to negotiate the
best nrioe nossible-
RFQ 421-01 CON11NUING ENGINEERING SERVICES (RE -BID)
10
133 of 162
MOP
Administrative Services Department
ww Procurement Division
1225 Main Strout
Sebastian, FL 32958
HOME OF PELICAN ISLAND (772) 388-8231
REFERENCE CHECK SURVEY
SUBMIT VIA EMAIL: REFERENCES@CITYOFSEBASTIAN.ORG
FIRM BEING SURVEYED: ,IOHNSON, MIRMIRA.N & THOMPSON, INC. (MVIT)
If you do not have sufficient knowledge of performance in a Specific area, write N/A.
PERSON COMPLETING THE SURVEY
COMPANY NAME: CL T71
NAME: �, a � . _ PhoneM (M.1g4-q� Email: iMt + Ol,{V l
1. What was the scope of services provided to your company? i V-,C,0�
►at.. 5Car A-zm�a-tc� Co+,�t��� AC�i` ►
Rate each criterion on a scale of 1-5, 5 being very satisfied and 1 being very unsatisfied.
CRITERIA -__ —- -- - -- - - t SCORE (1-5) -
- — -- - - —
2, Frm's Qualifications and Fee Structure
3. Customer Service and Response Time to Inquiries
4. Quality of Work Performed _
Circle one option for each question. Provide details where nece ary.
5. Was the project completed on time? YES NO
ti_ Was the project completed within budget? YES NO
7. Were there Change Orders (not initiated by Owner)? YES NO
It yes, how many? _ Approximate percent of the total project cost?
S. Were there any problems encountered? If yes, describe in comments YES N
you use this firm in the future? YES NO
would you rate this frm`s overall Customer Satisfaction? POOR AVERAG GOOD
9. Would
10. Flow
11_ Comments \I�r`'� 3 Q, ��CQ��P�•`�C�
RFQ #211-01 CONTINUING ENGINEERING SERVICES (RE -BID)
11
134 of 162
QY6
-.. RFQ #21-01 FOR11I
1'n7 �,T�-± fir. �i �y ll
HOhhE OF PELICAN ISlAMO C0NI'11r J.J V ENGINEF,R1NG SERVICES (RE -BID) ---- -
REFERENCES
ProposerIs Name: Kiml.ey-Horn and Associates, Inc.
List a minimum of three (3) client references that can speak to the Proposer's experience and
performance, within the last five (a) years. References from public sector clients are preferred. The City
will send Reference Check Surveys via email to the references provided, If the contact information is
incorrect or the reference does not respond, the firm will lose points awarded for this criterion.
Company Name:
Location (City, State);
Contact Personfritlle:
Email Address:
Dates of Service:
Services Provided:
Issues Experienced, if
Lnone write N/A:
-- - - Reference #'I ---i_ -- -
Indian River County
Vera Beach, 1=L ---- - ---
Kevin M. Kirwin, CPRE I Phone #: 772.226.1874
28rksiand Recreation Director
kkirwin@ircgDv.com
March 2019 - present
Dick laird, Hosie Shuman, and Hobart Park projects
NIA
Reference #2
Company Name:
Indian River County
-
Location (City, State):
Vero Beach, FL - -
Contact Personrritle:
_
ales Ennis Phone #'
►f - 772-226.1221
rks orks Director
Dahlia Wo
--- -
Email Address:
_ jennis@ircgov.com
- - -
Dates of Service:
2004 - present
ServiceS Provided:
Indian River County, 45th Street/Us Highway 1 Roadway and Sig nalization
Issues Experienced, if NIA
none write NIA:
-- - Refererice #3 - - —
Company Name: ity of Fort Pierce
Location (City, State):
'Fort Piers,$, FL - — - -
Cohtact PetsonITltle:
Jack Andrews,. City I;ngine�rr
phone #: 772.460.2200
Email Address:
jandrows@city-ftpierce.com
Dates of Service:
Fort Pierce: 2013-2018; Moore's Creek: 2008-2009; Savannas Recreation Area: 2002
Services Provided:
Fort 131er Heatheote Gardens, Mvore's Creek Bridge Replacement, Savannas Recreation Area
Issues Experienced, If NIA
none write NIA:
Failure to fully complete and submit this List may result in reiection of the submittal
Page 21 of 28 it 101 2,02,D
12
135 of 162
LTD CT
HOME OF PELICAN ISLAND
Administrative Services Department
Procurement Division
1225 Main Street
Sebastian, FL 32958
(772) 388-8231
REFERENCE CHECK SURVEY
SUBMIT VIA EMAIL: REFERENCES@CITYOFSE:BASTIAN ORG
FIRM BEING SURVEYED: KIMLEY-HORN AND ASSOCIATES, INC.
If you do not have sufficient knowledge of performance in a specific area, write NIA.
PERSON COMPLETING THE SURVEY
COMPANY NAME: Indian River County, FL, Parks and Recreation
NAME: Kevin M. Kirwin Phone#: 772.226.1875 Email; kkirain@ircgov,corn
1. What was the scope of services provided to your company? Sanitary sewer line, water, electrical connection
planning, permitting and construction dons for restroom installations, PicMeball Complex planning, design, constructior
does and permitting
Rate each criterion on a scale of 1-6, 6 beinq very satisfied and 1 beinq very unsatisfied.
CRITERIA SCORE (i-5)-
2, Firm's Qualifications and Fee Structure 5
3..Customer Service and Response Time to Inquiries 5
4. Quality of Work Performed
Circle one option for each question. Provide details where nec ary.
5. Was the project completed on time? YES NO
6. Was the project completed within budget? YE NO
7. Were there Change Orders (not initiated by Owner)? YES NO
Y If yes, how many? no Approximate percent of the total project cost?
8. Were there any problems encountered? If yes, describe in comments YES NO
9. Would you use this firm in the future? PYESNO
10. How would you rate this firm's overall Customer Satisfaction? POOAG GOOD
11. Comments
RFQ #21-01 CONTIN-UING ENGINEERING SERVICES (RE -BID)
13
136 of 162
ana"l�
* Administrative Services Department
Procurement Division
1225 Main Street
HOME Of PELICAN ISLAND
Sebastian, FL 32958
(772) 388-8231
REFERENCE CHECK SURVEY
SUBMIT VIA EMAIL: REFERENCES@CITYOFSEBASTIAN.ORG
FIRM BEING SURVEYED: KIMLEY-HORN AND ASSOCIATES, INC.
If you do not have sufficient knowledge of performance in a specific area, write NIA.
PERSON COMPLETING THE SURVEY
COMPANY NAME: Indian River County - Public Warks (IRC-PW)
NAME: James Ennis, Asst. Director Phone#: 772-226-1221 Email: jennis@irogov.com
James W. Ennis"
Ps gg 11 P'GiGY G-�11
1. What was the scope of services provided to your company? Multiple scopes of service provided.
Kimley-Horn provides engineering design, design project management, and post-design/construction engineering
services to IRC-PW.
Rate each criterion on a scale of 1-5, 5 beinq very satisfied and 1 beinq very unsatisfied.
CRITERIA SCORE (1-6)
2. Firm's Qualifications and Fee Structure 5
3. Customer Service and Response Time to Inquiries 4
4. Quality of Work Performed g
Circle one option for each question. Provide details where necessary.
5. Was the project completed on time? YES NO
6. Was the project completed within budget?
YES NO
7. Were there Change Orders (not Initiated by Owner)? YES NO
y If yes, how many? Approximate percent of the total project cost?
B. Were there any problems encountered? If yes, describe in comments YES NO
9. Would you use this firm in the future?
YES NO
10. How would you rate this firm's overall Customer Satisfaction? I POOR AVERAGE GOOD
11. Comments Kimley-Horn has provided excellent engineering services to IRC-PW. They have designed multiple
intersection signalization projects and several complex large capital roadway projects for the County recently. They
have continually demonstrated the ability to deal with large projects in a cost-effective manner in addition to rapid
project delivery when required or when dealing with unforeseen field)permit conditions requiring design changes.
RFQ #21-01 CONTINUING ENGINEERING SERVICES (RE -BID)
14
137 of 162
LMOF
WL�TLAdN
HOME Of PELICAN ISLAND
Administrative Services Department
Procurement Division
1225 Mein Street
Sebastian, FL 32958
(772)386-8231
REFERENCE CHECK SURVEY
SUBMIT VIA EMAIL: REFERENCES@CITYOFSEBASTIAN.ORG
FIRM BEING SURVEYED: KIMLEY-HORN AND ASSOCIATES, INC.
If you do not have sufficient knowiedne of performance in a specific area, write NIA.
PERSON COMPLETING THE SURVEY
COMPANY NAME: City of Fort Pierce
NAME: .tack Andrews Phona#: 772-467-3773 Email: jandrews@cityofforfplerce.c
1. What was the scope of services provided to your company? Engineering plans and specifications For
roadway reconstruction project,
Rate each criterion on a scale of 1-5, 5 beincl very satisfied and 1 beinq very unsatisfied.
CRITERIA - - SCORE (1-5) i
2. Firm's Qualifications and Fee Structure 5
3. Customer Service and Response Time to Inquiries 5
4. Quality of Work Performed 5
— —
Circle one option for each question. Provide details where necessary.
5. Was the project Completed on time? NO
6. Was the project completed within budget? YES NO
7. Were there Change Orders (not initiated by Owner)? I YESNO j
v If yes, how many? Approximate percent of the total project cost?
8. Were there any problems encountered? If yes, describe in comments YES (
9. Would you use this firm in the future? YES NO
10. How would you rate this firm's overall Customer Satisfaction? POOR AVERAG<GOOC�
11. Comments Kimley-Horn and Assoclates, Inc, has been choosen the past two cycles of Continuing Engineering
Services for the City of Fort. Pierce. The firm has always shown competency and high professionalism in rill of their
work.
RP`¢ 921-01. CONTINUING ENGINEERING SERVICES (RE -BID)
15
138 of 162
OIIQ
- -- - -- R.FQ 421-01, FORM
HOW OF PELICAN tSIANp D
CONTINUTNG ENGINEERING SERVICES W-BID)
REFERENCES
Proposer's Name; Schulke, Bittle & Stoddard, LLC
List a minimum of three (3) client references that can speak to the Proposer's experience and
performance, within the last five (5) years. References from public sector clients are preferred. The City
will send Reference Check Surveys via email to the references provided. If the contact information is
incorrect or the reference does not respond, the firm will lose points awarded for this criterion.
Company Name:
Location (City, State)
Contact Person/Title:
Email Address:
Dates of Service:
Services Provided:
Issues Experienced, if
none write NIA:
Company Name:
Location (City, State):
Contact Person/Title:
Email Address:
Dates of Service:
Services Provided: Y
Issues Experienced, if
none write NIA:
Company Name:
Location (City, State):
Contact Personf itle:
Email Address:
Dates of Service:
Services Provided:
Issues Experienced, If
none write NIA:
Ref+ mace 07
School District of Indian River County
Vero Beach, FL 32967 Nicholas estenberger, I Phone #:
Director Of Facilities Planning & Constt uchon 1772-684-6016
Nicholas.Westenberger@indianriverSGhools.org
2012-current _
CNN englnaedng, Structural Engineering, Land Surveying, Constructon MenagennenllAdministratian
NIA
Reference #2 - --
Town of Indian River Shores (previously City of Sebastian)
Indian River Shores, FL 32963 - --- -
Joe Griffin, Town Manager �J Phone #: j(772) 231-1771 Ext. 225
jgriffi n @i rshores, com
2004-current
GMl engineering, Structural Engineering, Land Surveying, Construction ManagementfAdministretlon
NIA
Reference #3
City of Vero Beach Water & Sewer
(previously Indlan River Countv Department of Utility Services
Vero Beach, FL 32980 _-_- ---
-� Phone #: T_
Arjuna Weragoda, P.E. 772-978-5205
aweragoda@covb.org
2004-current
NIA
Structwal Engineering, Utilities Engineering, Land Surveying, Gonstruc$on Management/
Failure to fuliv complete and submit this List rn result _ it in rejection of the submittal
Page 21 of 28 Page 35 of 45
I(I(-71U7Z 16
139 of 162
un 0
Administrative Services Department
Procurement Division
" 1225 Main Street
HOME OF PEi ICAN ISLAND Sebastian, FI. 32958
(772) 368-8231
REFERENCE CHECK SURVEY
SUBMIT VIA EMAIL: REFERENCES@CITYOFSEBASTIAN.ORG
FIRM BEING SURVEYED: SCHULKE, BITTLE & STODDARD, LLC
If you do not have sufficient knowledrte of performance in a specific area, write N/A.
PERSON COMPLETING THE SURVEY
COMPANY NAME: School District of Indian River County
NAME: Nick Westenberger Phone#: 772-564-5016 Email: nicholas.westenberger@inc
1. What was the scope of services provided to your company? Continuing Services Contract for Civil and
Structural Engineering
Rate each criterion on a scale of 1-5, 5 beinq very satisfied and 1 beina very unsatisfied.
CRITERIA SCORE (1-5)
2. Firm's Qualifications and Fee Structure 5
3. Customer Service and Response Time to Inquiries 5
4. Quality of Work Performed 5
Circle one option for each question. Provide details where necessary.
S. Was the project completed on time? (?g�) NO
6. Was the project completed within budget? Q NO
7. Were there Change Orders (not initiated by Owner)? YES
D If yes, how many? Approximate percent of the total project cost?
8. Were there any problems encountered? If yes, describe in comments YES NO
9. Would you use this firm in the future? YES NO
10. How would you rate this firm's overall Customer Satisfaction? POOR AVERAGE OOD
11. Comments I would recommend this firm for continuing engineering services.
RFQ #21-01 CONTINUING ENGINEERING SERVICES (RE -BID)
17
140 of 162
ON ct�
HOME OF PELICAN ISLAND
Adrninistrative Services Department
Procurement Division
1225 Main Street
Sebastian, FL 32958
(772) 388-8231
REFERENCE CHECK SURVEY
SUBMIT VIA EMAIL.:, REFERENCESct CITYOFSEBASTIAN ORG
FIRM BEING SURVEYED: SCHULKE, BITTLE & STODDARD, LLC
If you do not have sufficient knowled et a of performance in a specific area, write N/A.
PERSON COMPLETING THE SURVEY
COMPANY NAME: Town of Indian River Shores
NAME: Joe Griffin
Phone#: 772-643-0429 Email: jgriffin agtrshores.com
1. What was the scope of services provided to you€ company? While City Manager for the City of Sebastian,
SB&S was a CCNA approved and selected Consulting Engineer for the City of Sebastlan, FL.
Rate each criterion on a scale of 1-6, 6 being very satisfied and 1 beinoi very unsatisfied.
r CRITERIA F SCORE (1-6)
i Firm's Qualifications and Fee Structure
3. Customer Service and Response Time to inquiries - g -- - -
4. Quality of Work Perforrrted --- - - --
Circle one option for each question. Provide details where necessary.
S. Was the project completed on time? YES) NO
S. Was the project completed within budget? NO
'1
7. Were there Change Orders (not initiated by Owner)? Gv + YES NO
If yes, how many? unk — Approximate percent of the total project cost? unk
S. Were there any problems encountered? If yes, describe in comments YES
9. Wouid you use this firm in the future?; NO
10. How would you rate this firm's overall Customer Satisfaction? POOR AVERA 00Ij?
11. Comments I consider SB&S a highly qualified, customer service oriented, motivated to please engineering fintt.
SB&S has a local presence that adds to their motivation to help local projects. They always were very cooperative
with any request we had and my impressior was that their firm was'intd relationship building rather than the quick
buck, complete the project, then move on. I always found that very refreshing.
RFQ #21-01 CONTINUING ENTGINEERIN�GJSERVICES (RE4311))
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SER j"S_ Administrative Services Department
Procurement Division
-: 1225 Main Street
" Sebastian, FL 32958
HOME OF PELICAN ISLAND
(772) 3$8-$231
REFERENCE CHECK SURVEY
SUBMIT VIA EMAIL: REFERENCES@CITYOFSEBASTIAN.ORG
FIRM BEING SURVEYED: SCHULKE, B.ITTLE & STODDARD, L.L.C1
If you do not have sufficient knowledge of performance in a specific area, write NIA.
PERSON COMPLETING THE SURVEY
COMPANY NAME: City of Vero Beach
NAME; Aduna Weragoda Phone#; 772-978-5205 Email: aweragoda@covb.org
1. What was the scope of services provided to your company? My tenure at IRC, SBS provided professional
services related to feasibility studies, design, bld services, surveying, construction engineering inspection,
and project certification. These services were provided for numerous projects.
Rate each criterion on a scale of 1-5, 5 beinq very satisfied and 1 beinq very unsatisfied.
CRITERIA SCORE (1-5)
2. Firm's Qualifications and Fee Structure 5
3. Customer Service and Response Time to Enquiries 5
d_ Quality of Work Performed 5
Circle one option for each question. Provide details where necessary.
5. Was the project completed an time? YES NO
6. Was the project completed within budget? YES NO
7. Were there Change Orders (not initiated by Owner)? YES NO
q If yes, how many? _ Approximate percent of the total project cost?
B. Were there any problems encountered? If yes, describe in comments YES NO
9. Would you use this firm in the future? YE5 ND
10. How would you rate this firm's overall Customer Satisfaction? POOR AVERAGE GOOD
11. Comments SBS staff was very efficient and listened to the our needs. They were exemplary in delivering
a product that addressed your needs. I had the pleasure of working on many different projects with Joe. Schulke
and Bill. Stoddard. They were very attentive, responsive, and reliable in the delivery of an excellent project.
R)«Q #21-01 CONTINUING ENGINEERING SERVICES (RE -BID)
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HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetina Date: January 13, 2021
Title & Recommendation: Approve Work Authorization (CSA #7) for Engineering Services of Square
Hangar at Sebastian Municipal Airport from Infrastructure Consulting &
Engineering (ICE), in an amount not to exceed $49,797.50; Authorize City
Manager to Execute Consultant Service Agreement (CSA #7).
Background: The Procurement Division, on behalf of the Public Facilities Department —
Municipal Airport, recommends Council APPROVE work authorization (CSA #7) for engineering serviices
relating to site preparation for future of square hangar at Sebastian Municipal Airport from Infrastructure
Consulting & Engineering (ICE) and AUTHORIZE City Manager to execute Consultant Service Agreement
(CSA #7). ICE was awarded on January 23, 2019 by City Council as a multi -award for RFQ 18-11
Professional Engineering/Planning Services for Sebastian Municipal Airport. The initial contract term is
February 15, 2019 - February 14, 2022.
The scope of the work described on CSA #7 is for the development of future Square Hangars at the Airport,
which are scheduled for next fiscal year in the Capital Improvement Program. Tasks will include Civil Site
Design (site design, parking lot, airport fencing and access gates; drainage design, utility design; construction
plans, administration and permitting as well as bid document preparation.
If Agenda Item Reauires Expenditure of Funds:
Total Cost: $49,797.50
FDOT PTGA Grant 80% $ 39,838.00
City Match 20% $ 9,959.50
Funds to Be Utilized for Appropriation: FDOT PTGA Grant & Discretionary Sales Tax Reserves
Attachments:
1. Work Authorization — Consultant Service Agreement (CSA #7)............................................ 2
2. Scope of Work (Exhibit "A°) — submitted by ICE.................................................................... 3
3. Fee Estimate Summary Sheet............................................................................................... 8
4. CCNA Certification................................................................................................................ 9
Administrative Services Depart nt Revi
City Attorney Review:
Procurement Division Review, if applica
City Manag r Authorization
Date: %71 ZZ
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CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
Infrastructure Consulting and Engineering, Inc. (ICE)
5500 W. Idlewild Avenue, Suite 115, Tampa, FL 33634
Work Authorization No: CSA -#7
Project Title: SQUARE HANGAR SITE ENGINEERING and DEVELOPMENT
IT IS AGREED to undertake the following work in accordance with the provisions of the Infrastructure Consulting and Engineering,
Master Agreement entitled "Non -Exclusive Agreement for Continuing Professional Engineering Consulting Services" dated February 15,
2019.
Description of Assignment:
Infrastructure Consulting & Engineering will prepare construction plans, specifications and bid documents for the site preparation for
future Square Hangar developmont at Sebastian Municipal Airport. The work/project will include task items outlined in Exhibit "A"
Scope of Work. Civil Site design to include Site Design: Parking Lot; Airport Fencing and Access Gates; Drainage Design; Utility
Design; Construction Plans/Documents and Permitting; Bid doe preparation and Construction Administration.
i. Preliminary Planning
Pre -Design Geotechnicai Investigation; Sito Geometry; Preliminary Estimate of Construction Costs
2. Permitting & Inspections
100% Design Plans and Permitting
3. Contract Administration
Project Management, Logs, Quality Testing, Completion Inspections, Close out documentation for City and FDOT
4, _Vendor's Responsibility {include estimated hours, if apicebl_ _ _
_ Descrpiption - Estimated Hours I
,4.1 Construction3 Plans,_ Permits and tasks outlined in Exhibit "A' _ N/A
4.2 l3id Document Preparation and Construction Management _ WA
5. Pricing -
Description
Prelimina. PiannincJ__
ermittin`; & fns,:-Octions
Contract Administration
i 4. f Tasks outlined -in Exhibit "A"
4.2 storm -water -reports and Permit Applications
Quantity i Contracted unit i Price TOTALS - _w
NIA.._.NIA NfA _. .._.
1 j Included in 4.1 Included in 4.1 _
1 Included in 4.1 Included in 4.1
1 $49,797.50 $49,797-50
Included 1n 41 Included in 4.1
8. Detiverables Provided to the City isurv_eys, ttlarts, etc.) _
r~ Iescription i Quantit
.- --- __� •1 -
b.90% Plans
c.100% Plans, Bid Does, Testim-, Reports and Close Out Documarits
Basic of CompensationlPeriod of Services:
The above referenced description for CSA f# will de performed for a fee in the amount of $49,797.50-
AGREED: t
r
VENDPR: i f
Date:
Infrnictute Cansuiting & Engineering, Inc.
flung Hambrecht
Attest:
CITY OF SEBASTIAN:
Date:
Paul E. Carlisle
City Manager
Approved as to Form and Content for Reliance
by the City of Sebastian only:
Jeanette Williams, MMC, City Clerk Mianry ,a,X,n Jr„ Esq , city Atteimey
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SEBASTtA
MUNICIPAL AIRPORT
EXHIBIT "A"
SCOPE OF WORK
Sitework for Future Hangar Development
Sebastian Municipal Airport
For City of Sebastian, Florida
Project Description
Ajyi�`INFRASTRUCTURE
ECONKITING & ENGIN7RN(;
The City of Sebastian and the Sebastian Municipal Airport intend to construct up to 8-60' x 60' box
hangars along the west side of Taxiway'A' between the police station and T-hangars. This project
will be for the design and construction administration services for the construction of a parking lot
and site utilities to serve the future hangar development. The project will include modifications to
the existing AOA fence and access gate to include access control equipment connected to the City's
access control system with a security camera and a fire line and hydrant(s) to accommodate full
build out of the hangar building development.
Construction
The work in this project will be included in the plans and bid package for the "Taxilane for Future
Hangar Development & Taxiway 'A' Repairs" with a separate bid schedule for items that are not
eligible for FAA AIP funding. Construction services fees outlined in Task S are to coverthe additional
work in this project.
Tasks
Civil Site design to include:
Site Desicln
• Parking Lot
• Airport Fencing and Access Gates
Drainage design
49 Pipes, Inlet placement, water quality treatment
Utility Desion
• Water (fire lines)
• Electrical
• Communication (gate access control)
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SEBASTIA
N
MUNICIPAL AIRPORT
["INFRASTRUCTURE
-C7NSUTING h fNC;INEFRIdG
Permitting
• Indian River County Development Order
• City of Sebastian Building Department Review
• St, Johns River Water Management District (SJRWMD). Work in this project is included in
the SJ RWMD ERP for the Taxilane project. A separate water quality pond for the parking lot
will be required.
• Security —fencing, automated gates
• Signage — Informational, handicapped, roadway
• Marking
The total project budget is approximately $265,000, including A/E fees (see exhibit "B").
The design and production of Contract Documents (Plans and a Project Manual containing
Specifications and Front End Contract & Bid Documents) will generally consist of the following
items:
Geotechnical Investigation & Evaluation
Coordination w/Airport and City Fire Dept,
Utility Design (water, comm., power)
Project Layout Plan
Earthwork
Signage Plans
Fencing & Access Control Gate
Technical Specifications
Quantity Calculations
Coordination with City Building Dept
Coordination with IRCU
Utility Coordination
Pavement Design
Grading & Drainage Design
Paving Plans
Pavement Markings
Electrical Design for Gate
Compensation for the above mentioned work will be based on the Manhour and Fee Estimate
provided in Exhibit B.
Task r - Preliminary & Schematic Site & Building Design / 30% Plans
• Pre -Design Geotechnical Investigation
• Site Geometry
• Preliminary Estimate of Construction Cost
Task 1 services will involve preliminary site design and the production of 30% Plans based on the
agreed to preliminary hangar and restroom building layout. The design considerations shall include:
• Geotechnicallnvestigation,
• General Coordination with Airport Staff,
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SEBASTIAN'
"INFRASTRUCTURE
l CONSULTING R ENGINEERING
.'3 _ `rye
MUNiC11 Al. Alf,_>-VRI
• Utility Coordination,
• Asphalt Pavement Design/Analysis
• Horizontal and Vertical Geometrics,
• Preliminary Estimate of Probable Costs
• Preliminary Construction Schedule,
The Consultant will prepare a revised Construction Cost Estimate, a 30% Engineer's Report, and the
Preliminary Plans.
Deliverables: The Preliminary Plans and 30% Engineer's Report in pd f format will be submitted to the
CITY for distribution to Airport Staff.
Task 2 — Construction Documents/ 90% Plans
The Consultant shall address any changes requested by the CITY at the 30% Review Meeting in this
Phase.
Upon issuance of the Notice to Proceed, the Consultant will proceed with the 90% Plans to include
the following:
• Technical Specifications
• Project Layout Plan
• General Construction Notes
• Grading & Drainage Design,
» Fire Line Design,
• Electrical,
• Signage Scheme,
• Marking Design,
• Fencing/Access Controlled Gate Layout & Details,
• General Coordination,
• Updated Cost Estimates,
• Construction Schedule
• Submittal of projectto City of Sebastian building department, Indian RiverCountyand FDEP
for permits and approval.
The Consultant will prepare a revised Construction Cost Estimate, and the 90% Plans and Project
Manual.
The Consultant will meet with the Airport to review the Plans and Project Manual to verify that all
concerns, issues, and potential conflicts are addressed priorto proceeding with 100% Construction
Documents.
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SU-BASTIAN
MUNICIPAL ,;Il.:POti1
A NFRASTRUCTURE
E (1:0M .ILTING & CNGIINEERING
Deliv_erobles_ The 90% Plans, Project Manual and Engineer's Estimate in pd f format will be submitted
to the CITY for distribution to Airport Staff.
Task 3 — 100% Design
The Consultant shall address minor changes to the plans based on the review meeting and any
comments/ RAI's from permitting agencies and City Procurement for the bidding documents, and
then proceed with the 100% Plans to include the following:
• Incorporate CITY Comments,
• Incorporate Permitting Comments,
• Final Plans,
• Final Technical Specifications,
• Bid Schedule, and
• Final Quantities for civil related work / Bid Schedule.
The Consultant will prepare a Final Construction Cost Estimate, Documents and the Final Plans,
Deliverabl): The 700% Plans, Project Manual and Engineer's Estimate in pdf format will be
submitted to the CITY for distribution to airport staff, A copy will also be sent to the FDOT for their
files. A signed and sealed plan set project manual shall be provided for the CITY's files.
Task 4 — Construction Administration
CONSULTANT'S Engineer will perform general coordination with the CITY, FDOT, Subconsultants,
Contractor, and subcontractors. Engineer will monitor Contractor's progress, ensure Contractor's
compliance with Plans and Specification during the construction phase and will:
o General Coordination with the City/Airport
o Project Management
o Prepare for and attend the Pre -Construction Conference and prepare meeting minutes;
o Review shop drawings / submittals and coordinate subconsultants' review of shop drawings.-
* Maintain submittal log with item status updated continuously;
a Review pay applications, schedules, and DBE expenditure reports;
o Coordinate Quality Assurance Testing;
o Review Quality Assurance and Quality Control test results;
o Make periodic site visits to monitor progress and review any issues with construction,-
* Attend bi-weekly construction progress meetings via teleconference and prepare meeting
minutes;
o Coordinate and/or review and respond to Requests for Information (RFIs);
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SEPASTIAN
MUNICIPAL AIRPORT
I INFRASTRUCTURE
CONW] TING & fNGIN:ERING
o Make clarifications of the construction plans to the Contractor,
o Interpret the contract for the CITY, RPR, and Contractor;
o Monitor the construction schedule and the Contractor's progress;
o Review and prepare change orders, if necessary;
o Perform substantial completion inspection with CITY, RPR(s), Contractor and FAA and / or
any other necessary agencies;
o Perform punchlist completion verification inspection with the CITY;
o review record drawings prepared by the Contractor and submit them to the CITY;
o review contract closeout documents submitted by the Contractor;
o prepare DBE reporting form;
o prepare final summation of all Quality Assurance Testing results;
o prepare final closeout books for submittal to the CITY and FDOT; and
o submit final report and assist CITY with close out of grant.
The CONSULTANT will manage the construction contract for the CITY and maintain project record
documentation. The CONSULTANT will be an extension of the CITY, assisting the CITY and providing
up to date information on the project as may be needed throughout the project duration.
Management of the contract will also include preparing final project documentation including
contractor warrantees, release of liens, consent of surety, and other City required forms. Closeout
documents shall also include as-builts, pay requests, change orders, final project quantities and
costs, copies of submittals, summation of all QA testing results, photo logs, and a project narrative.
Schedule:
Concurrent with the Taxilane for Future Hangar Development and Taxiway'A' Repairs project_
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