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HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetino Date: January 13, 2021
Title & Recommendation: Notify of Emergency Purchase of Audio Visual (AV) Products from Pro
Sound & Video and Pathway Communications LTD to Continue Compliance
with CDC Recommendation of Social Distance and Continue Offering Quality
Virtual Meetings, in the total amount of $43,744.00.
Background: The Procurement Division, on behalf of the MIS Division, provides
NOTIFICATION to Council on the emergency purchase of audio visual products to continue adherence to
CDC recommendation of social distance and be able to continue offering quality virtual meetings. In
accordance to the City's Declaration of Local State of Emergency for COVID-19 (Executive Order 20-52,
Section 4), authority was delegated to the City Manager to "take whatever prudent actions are necessary to
ensure the health, safety and welfare of the community"
The following items were purchased
Item(s)
Vendor
cost
Projector & Installation
Pro Sound & Video
$ 14,353.00
Wireless Microphone System
Pro Sound & Video
$ 27,603.00
Wired Gooseneck Microphones
Pathway Communications
$ 1,368.00
Pro Sound & Video
$ 420.00
TOTAL $ 43,744.00 I
CARES Act funding was used to fund these qurchases as a result of the COVID-19 Pandemic in order to
orevent the spread of the virus and orotect the health welfare and safaty of our citizens. To determine
selected vendor, a request for each acquisition was listed on GovQuote.com, where vendors within the listed
purchase commodity was notified and had the ability to submit a quote by either the deadline date or until the
limit of quotes was met. Vendors were selected based on price, quality and the ability to deliver/install in a
timely manner to meet the City's immediate need for these items.
If A(rends Item Reauires Exoenditure of Funds:
Budgeted Amount: N/A
Total Cost: $43,744.00
Funds to Be Utilized for Appropriation: CARES Act Funding
Attachments:
1. Pricing Proposal/Invoices
a. Projector— Pro Sound & Video
b. Wireless Microphone System —Pro Sound & Video
c. Wired Gooseneck Microphones —Pathway Communications and Pro Sound & Video
Administrative Services Deparime Revie .. Al
City Attorney Review:
Procurement Division Review, if applicable.
City Manager Autt inization:
Date: /I%/Z( v
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SOLO TO: CITY OF SEBASTIAN
1226 MAIN STREET
SEBASTIAN, FL 32958
CONTACT
INVOICE
86561
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SHiPTO: City of Sebastian
1225 Main Street
CONTACT
Sebastian, FL 32958
1.00 Panasonic 8,000 Lumens, 4KLaser Projector $13.082.00 $13,082.00
1.00 Installation Services for Projector $1,271.00 $1.271.00
COMMENTS THANK YOU
Remit Payment to:
Pro Sound, Inc.
1375 N.E. 123 Street
Mlaml, FL 33161
(306) 891-1000 Page 1 of
SUBTOTAL: $14,353.00
USD TOTAL: $14,353.00
PRO INVOICE S E/A L
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SOLD TO: CITY OF SEBASTIAN
1225 MAIN STREET
SEBASTIAN, FL 32958
CONTACT
SNIP TO: CITY OF SEBASTIAN
1225 MAIN STREET
ATT: ADMINISTRATIVE SERVICES
SEBASTIAN, FL 32958
CONTACT:
DATE :!-A 1`11, CUSTOMER N0. TERMS
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PO NUMOCR ORDER DATE ORDER NUMBER SALESPERSON
QTY PART NUMBER' PART DESCRIPTION UNIT PRICE TOTAL PRICE
Includes Antennae 8 Rack Mounting Hardware
16.00
ULXD6=G50
Wireless gooseneck microphone
$344.00
$5,504.00
16.00
MX41 OLPDF/C
10" Shock -Mounted Gooseneck
$159.00
$2,544.00
16.00
S8900A
Shure Lithium-lon Rechargeable Battery
$77.50
$1,240.00
2.00
SBC850-US
8-Bay Networked Docking Station for BN 8 GN
$725.00
$1,450.00
1.00
UA221
50-Ohm Wdeband Passive Antenna Splitter I Combiner Kit
$115.00
$115.00
Includes two Sputter I Combiners,
Four BNC Coax Cable Jumpers and Mounting Hardware
2.00
UA874US
Active Directional Antenna with Gain Switch 470-698 MHz
$255.00
$610.00
2.00
UA850
50' UHF Remote Antenna Extension Cable
$70.00
$140.00
COMMENTS
THANK YOU
SUBTOTAL:
$27,603.00
USD TOTAL:
$27,603.00
Remit Payment to:
Pro Sound, Inc.
1375 N.E. 123 Street
Miami, FL 33161
(305( 891.1000 Page 1 of i
'See final page for system total""
Confidential Proposal
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Audio System
IMAGE CITY DESCRIPTION
Shure MX418D/S Supercardiold-18" Desktop Gooseneck Condenser
6 Microphone. Attached 10' XLR Cable, Logic Functions, Programmable
Switch and LED Indicator, Attached Desktop Base
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Verskml.0 January 5, 2021
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IF YOU WISH TO ACCEPT TMS PROPOSAL AND RELATED STAMMENT OF WORK, PLEASE SIGN AND
RETURN
el,yyx Ann -Marie Fraser sq,plure. '< A_ oRw: 12114/2020
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