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Home My WebLink About01-27-2021 CC Minutesn1. SEBAST" HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING & COMMUNITY REDEVELOPMENT AGENCY MINUTES WEDNESDAY, JANUARY 27, 2021 — 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Dodd called the Regular City Council Meeting to order at 6:00 p.m. 2. Pastor John Gill, Sebastian United Methodist Church, gave the invocation. 3. Vice Mayor Hill ledge the Pledge of Allegiance. 4. ROLL CALL Mayor Ed Dodd Vice Mayor Jim Hill Council Member Fred Jones Council Member Chris Nunn Council Member Bob McPartlan Citv Staff Present: City Manager Paul Carlisle City Attorney Manny Anon, Jr. City Clerk Jeanette Williams Community Development Director/CRA Manager Lisa Frazier Community Development Manager Dorri Bosworth Planner Michelle Faulkner Public Facilities Director/Airport Director Scott Baker Police Officer Robert Vafiades 5. AGENDA MODIFICATIONS - None 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS 20.014 A. Proclamation - Retirement of K''t� Kelso, Sebastian Municipal Cemetery ratinc Sucervisor — Celeb37 Years of Service Mayor Dodd read and presented Mr. Kelso with the proclamation. Mr. Kelso said during his tenure he has learned a lot, most notably how to be a team player. The Public Facilities Director said Mr. Kelso has done an outstanding job and made Sebastian proud. He presented him with an award thanking him for his 37 years of knowledge and commitment. Brief Announcements • January 30- Sebastian River Art Club Show at Riverview Park— 10am— 4pm • February 5 - Concert in the Park at Riverview Park — 5:30pm — 8pm - Johnny & the Blaze (Motown, Classic Rock, Funk, Top 40) Regular City Council & CRA Meeting January27, 2021 Page 2 Mayor Dodd announced the upcoming events. 7. PUBLIC INPUT Mark Duffaney, 125 Pelican Island Place, stated he was the City Manager's neighbor and he commented on the City Manager's yard. Zoom Inout Robert Stephen asked why the newspaper ad for the comprehensive plan was such a tiny font. He asked spoke on the City's contract for spraying the waterways. 8. CONSENT AGENDA A. Approval of Minutes — January 13, 2021 Reoular Citv Council Meetino MOTION by Council Member Nunn and SECOND by Council Member Jones to approve consent agenda item #A passed with unanimous voice vote. 5-0 9. COMMITTEE REPORTS & APPOINTMENTS 21.015 A. Construction Board (Transmittal, Application, List, Advertisement) i. Interview, Unless Waived, Submit Nominations for One Unexpired, Concerned Citizen, Alternate Member Positions — Term will Expire September 21, 2021 MOTION by Vice Mayor Hill and SECOND by Council Member Nunn to appoint Christopher Roberts to the Construction Board passed with a unanimous consent. 10. PUBLIC HEARINGS 21.016 A. First Reading of Ordinance No. 0-21-01 Providina for the Transmittal of the Citv of Sebastian Pror)osed Comprehensive Plan 2040 in Accordance with the State Coordinated Review Amendment Process Section 163.3184(4) and //5). Florida Statutes (Transmittal. Final Draft Recommendations. 0-21-01)(Documents available at httos://www.citvofsebaslian.ora/373/Comprehensive-Plan-2040) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING THE CITY OF SEBASTIAN COMPREHENSIVE PLAN IN ITS ENTIRETY, EXCLUDING THE ECONOMIC DEVELOPMENT ELEMENT, PURSUANT TO 163.3184 (3), FLORIDA STATUTES; PROVIDING FOR ADOPTION OF THE CITY OF SEBASTIAN COMPREHENSIVE PLAN 2040, INCLUDING AMENDMENTS TO THE LAND USE ELEMENT AND THE FUTURE LAND USE MAP, THE TRANSPORTATION & MOBILITY ELEMENT, THE HOUSING ELEMENT, THE INFRASTRUCTURE ELEMENT, THE CONSERVATION & COASTAL MANAGEMENT ELEMENT, THE PARKS, RECREATION, & OPEN SPACE ELEMENT, THE GOVERNANCE & IMPLEMENTATION ELEMENT, AND THE PUBLIC SCHOOLS ELEMENT; INCLUSIVE OF ALL ASSOCIATED TABLES, EXHIBITS AND MAPS; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR TRANSMITTAL; PROVIDING Regular City Council & CRA Meeting January 27, 2021 Page 3 FOR SEVERABILITY; PROVIDING FOR THE REPEAL OF ORDINANCES INCONSISTENT WITH THIS ORDINANCE; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR EFFECTIVE DATE. (PJ Ad 1117/2021) The City Attorney read the title to Ordinance No. 0-21-01 and Mayor Dodd opened the public hearing at 6:15 p.m. The Community Development Director said the final version of the comprehensive plan was delivered to them in October as well as the Planning and Zoning Commission where staff received public input during workshops and open houses. She said those comments were now incorporated into the edited version they received two weeks ago and if approved tonight, it would be transmitted in its entirety to the Department of Economic Opportunities (DEO) as well as the stakeholders. She wanted Council and the public to know that there was still a 60 day window should anyone have the opportunity to review anything and bring it back to her attention. She also explained that once the plan came back from DEO they would see the final version for adoption. Kelley Klepper, AICP, Kimley-Horn & Assoc., displayed a PowerPoint presentation outlining what a comprehensive plan is. (See attached) He advised they will be formally adopting goals, objectives, policies and the maps which are the technical aspects of the plan. He briefly described the elements of the plan and pointed out the input they received during the workshops related to each element. 6.39 pm Council Member Jones said on page 5 of the updated version, he said there is a notation for the number of vehicle crashes and asked if it was possible to put the 2020 numbers in those locations. He also asked that the changes requested by Jeremy Edwardson, Refuge Manager, Pelican Island National Wildlife Refuge be incorporated into the plan. (See e-mail attached) 6:44 pm John Christino, said at the Planning and Zoning Commission review, there was a mixed use vote that had taken place and he was concerned that mixed use was not defined, he would like to see discussion come back to define mixed use. He suggested changing the use from industrial to residential and as property is developed, it could be adjusted for zoning afterwards. Russell Herrmann, 586 Redwood Court, Vice President of the Friends of St. Sebastian River, asked that the comp plan recognize the total daily maximum load (TMDL) for the St. Sebastian River as required by the U.S. Environmental Protection Agency. (See his comments attached.) Zoom Input Graham Cox, 1213 George Street, commented on the mixed land use designation and affordable housing proposed in the comp plan. (See comments attached.) He also highlighted an environmental education program the Pelican Island Audubon Society has with the Pelican Island Elementary School that would enhance the green infrastructure portion of the plan. 6:58 pm Regular City Council & CRA Meeting January 27, 2021 Page 4 The Community Development Director said she would add the St. Sebastian River TMDL which will bolster the policy. Mayor Dodd noted that Dr. Cox suggested that the City should advertise more as they move through the comp plan process. Vice Mayor Hill said the document was well done, staff did an outstanding job incorporating the community's comments. Council Member Jones thanked everyone who worked on this; it will keep the City one of the most beautiful cities on the coast. Council Member McPartlan said this was the City's vision for next 20 years but noted that things change and he hopes they will still be on track in seven years. Mayor Dodd said the Community Development Department has done a fantastic job but he noted it will require a lot of changes in the Land Development Code so their work is hardly over. MOTION by Vice Mayor Hill and SECOND by Council Member Jones to approve Ordinance No. 0-21-01 on first reading providing for the transmittal of the proposed City of Sebastian Proposed Comprehensive Plan 2040 passed with a unanimous voice vote. 5-0 11. Mayor Dodd recessed the City Council Meeting and convened the Community Redevelopment Agency meeting at 7:07 p.m. A. ADoroval of Minutes — December 9. 2020 CRA Meetina MOTION BY Mr. McPartlan and SECOND by Mr. Nunn to approve the December 9, 2020 CRA Meeting minutes passed with a unanimous voice vote. 5-0 21.017 B. Discussion of Septic to Sewer Proaram Options and Provide Directive to Staff (Transmittal. Report) The City Manager said in 2019, the County noticed residents that sewer was available and since then the City has provided grants for conversions and notified others by flyers, notices, and news blasts that grant money was available. He said there are requirements in state statutes and city code that if sewer is available, it is mandatory to hook-up and the Health Department also requires a hookup if a septic system fails. He asked Council how they would like staff to proceed with a program to get approximately 140 properties in the CRA District off of septic systems. He said about 40 systems have to be put on a gravity system for about $4,000-$5,000 a unit. Mayor Dodd noted the City will lose grant money if people don't use the program; and the residents will lose the County's impact fee reduction currently available. He said during his discussions with the City Manager to come up with an objective to present to Council, he found out there is grant money available but this particular program requires 95% of the properties to connect which won't happen voluntarily. Regular City Council & CRA Meeting January 27, 2021 Page 5 721 pm He said what would be the process that the City could assume the financial contracting/managing responsibility to get these transactions to take place and cover that as much as possible with grant programs that will pay the cost to connect. He said it is feasible to do this and then go after each property owner for the ERUs to reimburse the City for what they couldn't cover with the grants. He said it is a way to get all the properties off the septic systems. He asked the other members if they had any interest in this. In response to Council Member Nunn, the City Manager said people have not come to the City to find other funding alternatives. He said if the Mayor's suggestion can help get the conversions paid for, he was in favor of it. Vice Mayor Hill said he was in favor of it and was a strong proponent of getting the sewer line in but he was concerned with the economic condition the small businesses and restaurants are in and that the City many be burdening them with additional expenses. He said if there was a way to get this paid without impacting the businesses, he would support it. Mayor Dodd said he also did not want to request money from businesses right now but possibly in 18-24 months. Vice Mayor Hill noted one thing in the agenda backup is to have an engineer start the process for approximately a year then they would have to wait to plan for any infrastructure improvements. Mayor Dodd said he would like Council to direct the City Manager to put together a project plan where the City takes on financing for the engineering work to do it. He said 100 lift stations would be unfathomable which is what will happen if the individual businesses go forward, so an engineering firm can determine how many lift stations to service a certain amount of businesses. Mayor Dodd explained one caveat is there are 40 gravity fed properties that in a year and half from now will have to pay an additional $600-700 County impact fees that they don't have to pay today. He said those properties can be done quickly at a savings with the grant money currently in the system. The City Manager said a portion of the City's available $160,000 is the match to the Indian River Lagoon Council of which $80,000 has to be spent by September. He said if they explain to the Indian River Lagoon Council their intent, the Indian River Lagoon Council may grant an extension. The Community Development Director said a single ERU is $2,796. Mayor Dodd said the City could pay that and roll that money into the 25% match they would expect from the property. Council Member Nunn asked if they could request the County to extend the impact fee reduction. The City Manager said he asked last year and the administrator said it would have to go back to the commissioners but he could not support the idea. Regular City Council & CRA Meeting January 27, 2021 Page 6 The Community Development Director said the County's website lists individuals on the gravity sewer line that have five years to connect (until May 22, 2024) with what needs to be paid by the property owner. She noted the impact fee savings would reduce to 60% in April 2021. Vice Mayor Hill asked if the County required the $2,700 ERU upfront or was is in the resident's payments. The City Manager explained that the County allowed residents to make payments on the infrastructure; but impact fees are required at time of connection. 7:29 pm Council Member McPartlan asked if there was a way to make an ordinance that if one sells the property, the next owner has to be on sewer then introduce the grant program. He commented that over ten years; a lot of those properties will change hands that will instigate a change. Mayor Dodd called for a recess at 7:30 p.m. and the meeting reconvened at 7:37 p.m. All members were present. The City Manager said to put a condition on the sale of a property might not be a proper methodology but there is an ordinance requiring hookup at 60 days after it is available so one thing the City can do is record a notice of violation that they have to correct when sell the property. Mayor Dodd said if Council agrees, he would like to see to the City Manager go forward with putting together a plan to get approval from all of the other partners. He said the Sebastian Highlands is in the top ten of the polluting septic systems for the Indian River Lagoon. He said a major step would be to migrate Sebastian to a central, collective system which the City can't do on our own and if they can't come up with the political will to get it done for 140 CRA properties, they will never get it done in the Highlands. He said it would help them find out what cooperation they have and show we want to take the responsibility of connecting properties; which will allow the City to receive more grant money. This means the City must take the financial responsibility of contracting this, making it happen and then working out the financial details with the property owner knowing the City will be reimbursed. He said it was important to move forward with this. Council Member Nunn said the City of Vero Beach has an ordinance that 600 property owners on the barrier island had to either give proof their systems were pumped and inspected or connected to the step system by January 1". If they didn't address a failed system they would have to face code enforcement. He said this might be something to look at. Vice Mayor Hill said there are already government agencies that have mandatory hookup in place, all it would take is to say the City is going to enforce it but he didn't support this because it would be a major financial burden on the businesses. MOTION by Vice Mayor Hill and SECOND by Council Member Nunn to have the City Manager to come up with a plan, bring the plan back to them for approval, hire an engineer and then identify a way to pay for it followed by reimbursement in the future. Regular City Council & CRA Meeting January 27, 2021 Page 7 The Community Development Director said there has been a Septic to Sewer Program in the CRA since 2016. Council Member Jones noted the program was there before COVID pandemic, the property owners don't want to do it; it was time to push the issue. He said they need to protect the lagoon. Council Member McPartlan said if they decide to create a plan and the property owners were still not connecting to sewer, they should go towards enforcement. Mayor Dodd agreed he would not want to spend money for a plan if they don't intend to enforce it; and he would not want to notify the businesses that they must convert unless the City works out a process by which we can mitigate the expense as much as possible. Vice Mayor Hill said he would like to notify the businesses now before the grant money goes away, maybe a flyer. The City Manager offered to put out another flyer. Council Member Jones asked if the enforcement side should be in the motion. Vice Mayor Hill suggested that will be part of the plan. He asked that the flyer should indicate the City is serious about getting it done. The City Attorney agreed, enforcement should be part of the plan. There was no public comment on this issue. Vice Mayor Hill's motion passed unanimously with a voice vote. 5-0. 12. Mayor Dodd adjourned the Community Redevelopment Agency Meeting and reconvened the City Council meeting at 7:50 p.m. 13. UNFINISHED BUSINESS - None 14. NEW BUSINESS 21.018 A. Resolution No. R-21-03—OVDosinq the Elimination of Statutory Authorization for Recional Plannino Councils In Florida (R-21-03) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING THE TREASURE COAST REGIONAL LEAGUE OF CITIES, INC. POSITION; OPPOSING THE ELIMINATION OF STATUTORY AUTHORIZATION FOR REGIONAL PLANNING COUNCILS IN FLORIDA AS PROPOSED IN SENATE BILL 62 OR SIMILAR PROPOSED LEGISLATION; PROVIDING FOR SCRIVENER'S ERROR; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Dodd said there is a bill in Tallahassee to do away with regional planning councils but he sees a benefit of having the councils and asked Council for their support of the resolution. There was no public input on this item Regular City Council & CRA Meeting January27, 2021 Page 8 MOTION by Vice Mayor Hill and SECOND by Council Member Jones to approve Resolution R-21-03 opposing the elimination of regional planning councils passed with a unanimous voice vote. 5-0 21.019 B. ADOrove Cost Share Aareement #35859 between the St. Johns River Water Manaaement District and the Citv of Sebastian for Wastewater Utilitv Imorovements on Roseland Road for the Sebastian Municloal Airoort ProDertv (Transmittal. Aareement) The City Manager said this was a big project to connect the properties along Roseland Road to the force main, the City's cost share will be $31,000 in cooperation with the County which will make a huge impact on the St. Johns River. He asked for approval. MOTION by Vice Mayor Hill and SECOND by Council Member Nunn to approve the cost share agreement with the St. Johns River Water Management District. There was no public comment. Roll call: Council Member Nunn - aye Mayor Dodd - aye Vice Mayor Hill - aye Council Member Jones -aye Council Member McPartlan - aye Motion carried. 5-0 15. CITY ATTORNEY MATTERS - None 16 CITY MANAGER MATTERS The City Manager said the County planned to distribute additional funds to CARES Act business recipients and the City will follow suit to those who received funds. He reported that the City has replaced 120 golf cart batteries; about two thirds of the fleet is operational and staff is working with Club Car on the warranty issues. He requested to schedule a CRA workshop to discuss the Harbor Lights Motel property. It was the consensus of Council to meet February 10 at 5:00 p.m. 17. CITY CLERK MATTERS - None 18. CITY COUNCIL MATTERS 21.020 A. Mayor Dodd I. Charter Officers Contract Procedures Update Mayor Dodd stated that he has come up with a process for reviewing the officer's contracts after speaking with the Chief Financial Officer and Human Resources Director. (See attached) He explained a contract is given to the officers when they are hired but there has not been a history of renegotiating the contracts. Regular City Council & CRA Meeting January 27, 2021 Page 9 He cited Resolution No. R-10-05 outlining the review process and merit increases for the charter officers. He said the issues that came up in the discussions were they can be terminated without cause, placing their position in the highest level of jeopardy and they are maxed out in their positions. To address those issues, the CFO and HR Director suggest modifying the resolution to reopen the contracts every three years and have the increases take place at the beginning of the budget year. He asked Council to consider this process noting if the City would need to employ an officer in the future, the contract would be negotiated by the current mayor, chief financial officer and HR Director. Vice Mayor Hill agreed, stating it basically opening the contracts every three years and provide that increases take effect at the beginning of the budget year. In regard to the review process, Council Member McPartlan said he would like to see an evaluation process really done comparing the expectations of the office that they are holding and how they are lining up. Vice Mayor Hill stated all council members are their supervisors. Council Member Nunn suggested an evaluation would have to fit the criteria. Mayor Dodd offered to work with the HR Director to come up with a format and advised that he would be working with the City Attorney on modifying his contract. B. Vice Mayor Hill - None C. Council Member Jones Council Member Jones advised that he attended the Indian River County Beach and Shore Preservation meeting and wanted the public to know that they are working on removing the derelict vessels from the lagoon. D. Council Member McPartlan - None E. Council Member Nunn Council Member Nunn said he has been watching a lot of the City's board meetings and he thanked all of the volunteers that are working on the board to make. the City a wonderful place to live. He also advised that there are 50,000 seniors in Indian River County and asked everyone to be patient during the COVID vaccination process. 19. Being no further business, Mayor Dodd adjourned the Regular City Council Meeting at 8:13 p.m. Approved at the February 10, 2021 Regular City Council Meeting A EST." Mayor Ed Dodd Aanedde Williams, City Cl6rkC-:' _._ - Jeanette Williams From: Lisa Frazier Sent: Monday, February 01, 2021 1:15 PM To: Jeanette Williams Subject: FW: Pelican Island NWR Review of Sebastian Comprehensive Plan Attachments: Outlook-wv2ayf3o From: Fred Jones Sent: Wednesday, January 27, 2021 4:00 PM To: Lisa Frazier Subject: Fwd: Pelican Island NWR Review of Sebastian Comprehensive Plan For your information, in case you haven't received this. Fred Jones From: "Edwardson, Jeremy" <ieremv edwardson(Ows.Qov> Subject: Pelican Island NWR Review of Sebastian Comprehensive Plan Date: 27 January 2021 14:35 To: "council" <council(o2CitvOfSebastian.ore> CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. To City of Sebastian City Council, I am Jeremy Edwardson, the Refuge Manager for Pelican Island National Wildlife Refuge. I was forwarded the Sebastian CC today and was able to briefly review for the first time. I was told it will be discussed at the meeting tonight and thought it would be more appropriate to bring concerns up via email ahead of time. I wanted to relay a few comments noted that should be addressed before finalizing. On P. 240, Pelican Island National Wildlife Refuge was incorrectly identified as a state park, and our name was misidentified as a "Pelican Island wildlife sanctuary". Further in the bold heading, it identifies us with "Indian River spoil islands" which is not accurate as most spoil islands other than IR 4,5, and 6 are managed by Florida Department of Environmental Protection and the Indian River Lagoon Aquatic Preserve. The paragraph also includes inaccurate acreage of PINWR as well. Camping and water skiing are also listed as uses, but we have not approved them as a compatible use and should be removed. While reviewing, I also noticed that table 5.1 on page 200 needs to be updated as there are other species that should be included on the list, including but not limited to various fish, green sea turtles, gopher tortoise, indigo snakes, etc. I recommend consulting with USFWS South Florida Ecological Services Office and FWC for a more comprehensive list. httos://www.citvofsebastian.orRIDocu mentCenter/V iewl9471COS-Comprehensive-Pla n-2040-FI NAL-DRAFT?bidl d= On a related note, I would like to extend an invite to the council to visit sometime and strengthen the relationship with City of Sebastian and Pelican Island NWR, to understand Sebastian's claim to fame better. Thank you for your time, and please let me know ASAP if I need to be involved in the public input portion of the meeting for my comments to be addressed. Jeremy Edwardson 772-216-0067 Jeremy Edwardson Acting Project Leader Everglades Headwaters National Wildlife Refuge Complex Everglades Headwaters. Pelican Island. Archie Carr. and Lake Wales Ridge NWRs 772-216-0067 Jeremv Edward son(a)fws.gov 4055 Wildlife Way Vero Beach, FL 32963 Background • Existing Comprehensive Plan 2009 • Evaluation and Appraisal Report (EAR) Based Amendments 2010, Adopted in 2012 (additional amendments since 2012) • Seven Year State Evaluation (Ch. 163.3191(1), FS) • Comprehensive Plan Proposed Update required by September 2020 z What a Comprehensive Plan is: • A set of policies intended to serve as the Community's Vision and to guide the development of a community, typically over a 10-20 year period. Goals, Objectives, Policies (GOPs) Data Inventory and Analysis (DIA) • Supporting information that serves as the foundation for GOPS 4�O What a Comprehensive Plan is not: "It is not the intent of this part to require the inclusion of implementing regulations in the comprehensive plan but rather to require identification of those programs, activities, and land development regulations that will be part of the strategy for implementing the comprehensive plan and the principles that describe how the, and land development regulations will be carried out." (Ch. 163.3177(l), Florida Statutes) C! Comprehensive Plan Elements • Introduction • Acronyms &Definitions • (1) Land Use • (2) Transportation &Mobility • (3) Housing • (4) Infrastructure • (5) Conservation &Coastal Management • (6) Parks, Recreation, &Open Space • (7) Governance &Implementation • (8) Public Schools • (9) Economic Development (April 2011) 61 The Introduction outlines: • Plan Framework • Legal Status • Vested Rights • Graphics and Images • Use of Terms: "Shall"."Should"."Will and "May" • Plan Interpretation • Plan Amendments • Plan Update • Public Engagement City of Sebastian a:) Introduclien INTRODUCTION Plan Framework The City of Sebastian Comprehensive Plan 2040 was developed through a pr"" that in—pomted an a ant of the City's ex lsting Comprehensive Plan, analysis of existing conditions, a series of community meetings, input from City of Sebastian Departmentsfstaff, and work sessicns with both the Planning Commission and the City Council. This Plan analyzed and has been amended to reflect not only changes in Florida Statutes since the last f prehensive Plan was adopted, it also included a review and elimination of land development code provisions, removal of inconsistencies, updates to references including use of terms and agencies. Specifically, the fcllowing items were reviewed as pad of the initial Comprehensive Plan review and documented as part of a review matrix that is included in the Appendix: • Growth Management (GM) Charge (changes in Florida Statutes) • Regulatory (Cade related) • Consistency (with Other Elements andfor Policies) • StudieslDates • Master Plans • OtherlPlanning Areas • llmfehned Topics • Insuff lent Guidance Each Element contains a series of Goals, Objectives, and Polices, (GOPs) Ihel provide the guidance and framework of the Element and the Plan as a whole_ Following the GOPs, the supporting CIA documentation is presented including any supporting studies, reports, maps, data, ani references. The Carnprehenarm Plan is the City FRAMEWORK for the future. The Plan end its strategies (expressed as Goals. Objective and Policies) are crucial when preparing for opportunities such as land use, transpodationfmohility, natural resources, housing and redevelopment. The City's residents and its visitors need a safe and secure place to live, a healthy economy that provides jobs and services, ways to get around the City (bike, pedestrian, car, transit], and quality recreational features. It is the respcnsililty of the City to provide the necessary public services and facilities, develop strategies, coordinate with neighboring jurisdictions (e.g. Ird ian River County) as well as my anal. state and federal agencies, and adopt regulations and standards that implement this framework_ The Comprehensive Plan is an umhrella document in that t guides other City plans, capital projects, and programs which affect the community in large and small ways_ This Plan pn—otes the Clty's neighborhoods, vibrancy of its dewntowq recognition and preservation of its natural systems, and opportunities far muhimedal connectivity, all of wh lch are integrated into the larger regional context. Comprehensive plans may he perceived as being relatively general in nature; however, Comprehensive Plans foam the Iegal basis for toms unity development and redevelopment within ajuradioli— Comprehensive Plans are complex pdicy documents required by Florida Statures that account for the relationships among the various unity issthroughd issues. required anoptic nal Elements. The City must think adaptively be craft a hold yet flexible Plan that advances a vision with goals, objectives and policies to address emerging issues such as continued growth with an emphasis on redevelopment oftargeted areas, transportation opportunities, rl • Addition of Acronyms & Definitions Section • Integrated Livability concepts and feedback • Smart Growth (Need to plan for inevitable growth) sus,,w5ms 'llir•frs',t Sa Xs T rrynv y ' ram• raa+tit �/� 2/!J1-r�Liii�� ■1//J IjYlYt ��: 4'17.vtti?+ 5-7-1w. i-V �iEo f o Ile. s " roks f5 r„f - Ls 00, Fri l _15L rr W�4i{ 14i#rfurr J .�lac_1a�.r:r�:• ,..r.� ':#+musbr. ' (/�J�C: Y r _ V r�r ui)fCc'�6rl1'"d 5v[rcEr�as �a,-wra'L�y.�tta�rr,�o� �*•�°,:. _ - J: LM�'i",'OTL+ Cna+u6 hJaL.iiV V— .� �y�r-oz�s Ldzi.�t xuA�%_J �Isser"r� - � 1L.\!+J{{fAOJYVI!/J�fi/�� What is the Land Use Element? • Designating proposed future general distribution, location, and extent of the uses of land for residential uses, commercial uses, industry, agriculture, recreation, conservation, education, public facilities, and other categories of the public and private uses of land. • An analysis of the availability of facilities and services. • An analysis of the suitability of the plan amendment for its proposed use considering the character of the undeveloped land, soils, topography, natural resources, and historic resources on site. • An analysis of the minimum amount of land needed to achieve the goals and requirements of this section. • Based on population projections. 10 1. Designates future land use patterns to guide sustainable growth and development within the City; 2. Encourages mixed use development and increased densities and intensities; 3. Promotes transfer of development rights or incentives for the protection of the City's natural resources; 4. Incorporates emergency preparedness measures for natural and man-made disasters to ensure the City's resilience; 5. Promotes affordability, accessibility, and healthy communities; 6. Encourages low -impact development, sustainable, and energy efficient building design and practices; 7. Guides growth management principles to prevent the proliferation of sprawl and requires adequate infrastructure and public facilities to support the City's population; 8. Encourages the utilization of design standards and form based code principles in order to enhance the community's appearance; 9. Articulates redevelopment and renewal strategies as well as promotes infill development and redevelopment; 10. Requires the protection of the City's historical and u ral resour ies, -Conservation (0,25 FAR) Low Density Residential (5 dulac) Limited Commercial (0 6 FAR) Riverfront Mixed Use - (0.6 to 1.D FAR, Agriculture (1 du15 ac) Mobile Home - (5 dulac) - General Commercial (1.0 FAR) 8 to 10 dulac) - Industrial Very Low Density Residential (3 dulac) Medium Density Residential (10 to 12 dulac) -Commercial 512 (0.5 FAR) (0.5 FAR) Institutional (0.6 FAR) -1*k Mixed Use (0.6 to 1.0 FAR, 10 to 12 dulac) - Heavy Industrial (0.5 FAR) I ISLAND 4jF 1 war HS mill _pis=€ .I =-i: 1•`M'::: ��l1 7 E? � ,"�I �E:l Si@�:�9 fir - €11111111: —__-_EE::— �@_ -----lie- -- - - -- -- 1111.1111 -:i57WIN �=SOU ...:::.--.:. PF Pl loom ME.N■ENin 111 — SEE .._._. ..:.... :•rails;.:(_ =: MENE EEWPJalm111�N�InJ ■ ■ 11 Proposed 2040 Future Land U s e M a p Addition of Mixed Use District Addition of Heavy Industrial District * Notified a// property owners Policy Decisions: • Additional Industrial Land Use language (Policy 1-1.3.7) • Updated Policy language to allow for the City's Industrial Land Use to be further designated as Industrial (IND) and Heavy Industrial (HI) • Additional TDR language (Policy 1-1.5.1) Added "TDR's shall only be utilized within the City limits for transfer and recipient sites." 13 What is the Transportation & Mobility Element? • Assesses the condition and capacity of the existing transportation facilities, projects future needs, sets LOS standards for roads, and determines future system improvements • Recognizes the need to provide transportation alternatives to increase accessibility and provide a comprehensive transportation system 0V 1. Encourages complete streets and transit oriented development principles to improve accessibility and livability; 2. Assures the availability of convenient and safe parking; 3. Supports efforts towards bicycle and sidewalk connections and greenway and trail opportunities; 4. Makes safety and a safe mobility network a priority for the City; 5. Considers Level of Service standards and concurrency; 6. Establishes a guideline for prioritizing projects with a consideration of sustainability, environmental, social, accessibility and equity factors; 7. Establishes policies to guide the continued development of the Sebastian Municipal Airport and related facilities; 8. Supports the minimization of negative impacts from mobility infrastructure on the environment and encourages a reduction of greenhouse gas emissions through alternative mobility options Akdon Onump �" CI4Y FELL5NERE RD as W5T V19H 39u 0 J� e51 ar - eIaRRm� g NUIlb, VI H991" q L- rrp -- � 025 aG 1� Housing I CITY OF SEBASTIAN - Comprehensive Plan 2040 i '1W W i Housing CITY OF SEBASTIAN - Comprehensive Plan 2040 Ii is lolls ♦ �!:N!::: !� 11.1 - um►gib?� a .� oi,r■rn -: ■� - ==�innuD"= grin IIIGlllui •• •.�■-■ Homo!y_ onmmun►� Am ♦ nm1Y rmTn ■m,m■r„■ .un I '�iglllllllllll�� Im Emimalls Name No - ■,,,■rm■r■■■ ■,,,,■ 1111,20, .,.,., . RIME }i::::i M a �'III •p��;;;! ee ...... . :■mmrui�-' yip•♦ -i .11 mrunmm C ■. nnmm ❑ ■� �� n■- .■I■.mm■rrnmy�l'� -/Illllllllllll! ■1►� ■mm -::: � -- �� ■nn� yhf� •��1llilllllllllllllll lllll - �. ♦♦ ♦ ♦, fit♦ unum umnunu :- - P: ►p►n■n. r� pr�0' ♦C �•�,i��yO��i�111ummuu :E Am ME ME ME ME 71 -12-10 1'1 imrm■mn■ `tloollr•• ♦,,,fIf/AMINO c ,1111111111111 ■ 1 uuu 1 w 45 i--- @* I L'IJ 1111■ ■ loommalw#oom.■. mn,`♦` f i�00 ►1`��i Ww�♦.� . ■ .� • ♦� ��I1r�rl�i� �� ■ • loom am i •••fir♦ ♦ jam mmm■m■mm��w �. OP� �Ur■r■■■ I,r■� j! • �♦�� y■rimillivim He 1011 11.1! ♦�rbf f ammo.■::■-. � �iir■nu■n y ! : R ■III■m •Q,♦•=,!wryfj��+�yioii'III !!� -pC : R ■IIII1 f� �r aslim Miami :- ■1111 r■I ■r■ 9511100 :r„rrr■ What is the Infrastructure Element? • Plan for meeting future public facility needs and maximizing use of existing facilities • Wastewater, solid waste, stormwater drainage, potable water • Establishment of level of service standards • Availability of capacity in these systems to support development • Note: water/wastewater capacity is determined by Indian River County Utilities 21 1. Requires that essential public facilities be provided concurrent with the impacts of new development; 2. Encourages disaster preparedness measures to protect critical infrastructure and ensure the City's resilience; 3. Encourages the mitigation strategies referenced in the City's Resiliency Plan in regard to increasing the City's adaptive capacity in the case of sea level rise and chronic flooding scenarios; 4. Supports septic to sewer efforts and requires the connection to the central wastewater system and the elimination of septic tanks; 5. Ensures cost-effective and environmentally -sound solid waste management and recycling services within the City; 6. Requires adequate stormwater drainage to protect against flood conditions and prevent degradation of surface and groundwater quality; 7. Requires continuous updates to the City's Stormwater Management Master Plan in order to address deficiencies and meet stormwater needs for future growth; 8. Ensures the conservation of potable water supplies and the protection of shallow and deep aquifer water resources. Locations of Septic 'Tanks in Indian River County Florida Map Lomond v.�ca. wYn xo avr. ec,.i.c k i OIY HOME OF PELICAN ISLAND 22 What is the Conservation & Coastal Management Element? • Sets the foundation for the City to protect and conserve its natural environment and coastal resources as well as protect life and property from natural disasters • A priority for the City of Sebastian f.. OrSIP�S «� 5Ci[R1Ef1C RESFa7CX UO HUT HARVEST , ME Conservation & Coastal Management Element Phases • Phase One (2019) • Amendments pertained primarily to coastal resiliency and flooding/sea level rise, including recommendations outlined in the Coastal Resiliency Plan • Consolidation of repetitive policies and objectives allowing for a merger of the two elements into one Conservation & Coastal Management Element • Phase Two (2020-2021) • Further consolidation/reorganization and removal of repetitive, outdated, or LDC regulatory language (beyond Coastal Resiliency Plan recommendations) • Addition of GOPs (additional protections for the City) al Conservation Land • 1. Requires the protection of the City's natural resources, wildlife, and habitats and encourages restoration efforts; 2. Protects the City's native vegetation and trees as well as its air quality; 3. Protects the City's surface waters and marine resources; 4. Protects water quality through the promotion of stormwater treatment and integrated maintenance practices; 5. Protects the City's shorelines and public access to shorelines; 6. Focuses on sustainability measures including green building design, green jobs, and green infrastructure; 7. Enforces the limitation of public expenditures and avoidance of population concentrations in areas subject to destruction by flood risk and natural disasters; _ 8. Encourages the implementation of mitigation strategies outlined in the City's Coastal Resiliency Plan to prepare against flooding and sea level rise as well as the maintenance of the City's floodplains; 9. Establishes emergency management measures and post- _ disaster development strategies for the City in the face of a natural disaster = 10.Establishes the use of an Adaptation Action Area (AAA) -__ ii HINT Overlay District and a Transfer of Development Rights (TDR) program to further resiliency measures within the City;Ali �res�dev�eloprnNO l mpatible wit ve coastal ar i,_10. /,A 10 -qw:;kx X A 1111, It m� SEAT_ HOME OF PELICAN ISLAND PV Policy Decisions: • Policy 5-1.1.8: Native Habitats Inventory and Assessment. The City will update its inventory and assess significant native habitat remaining within the City limits every 5 (five) years. • Policy 5-1.3.1: Protect Living Marine Resources, Coastal Marsh, Estuarine Water Quality, and Seagrass Beds. J. Insure protection of fisheries and living marine organism • ObJ'ective 5-1.2: Protection of Surface Waters and Wetlands Implement policies that limit adverse impacts or alterations to surface waters and wetlands to the greatest extent possible • ObJ'ective 5-1.5: Protect Air Quality. Protect and improve air quality by ensuring development meets or maintains state and federal air quality standards... • Policy 5-2.4.1: Post -Emergency Assessments. 27 What is the Parks, Recreation & Open Space Element? • Sets the foundation to provide a comprehensive system of public and private sites for recreation and open space 29 1 . Requires facilities; Level of Service (LOS) standards for parks and recreation 2. Ensures equitable distribution of parks to guarantee accessibility to recreational facilities for all residents; 3. Requires the development of a City Parks System Master Plan to identify and plan for the maintenance of existing facilities and development of new facilities; 4. Encourages the utilization of creative urban design concepts such as low impact development and Crime Prevention Through Environmental Design (CPTED); 5. Supports the City's Integrated Pest Management Plan to encourage nature - based pest management methods; 6. Promotes the conservation of environmentally sensitive open space, environmental teaching, and sustainability efforts at parks; 7. Emphasizes bicycle and pedestrian access and the expansion of the City's trail network; 8. Promotes increased public access to the City's shorelines; 9. Encourages community outreach and promotes environmental education activities; and 10. Identifies City coordination efforts with the public and private sector in or Qvide and prorpote re motional opportunfti�e s� 2016 23,735 8% 146,410 6% 16% 2020 25,957 9% 157,600 8% 16% 2025 28,562 1Olk 170,000 8% 17%, 2030 30,606 8% 150,200 6% 17% 2035 32,757 6% 188,200 4% 17% � 2040 34,567 6% 195,000 4% 18% � Source.- Bureau of Economic and Business research and Florida Hausipa Dafa Cfeanwhouse all What is the Governance & Implementation Element? • Ensure intergovernmental coordination in all aspects of planning • Ensure necessary capital improvements 32 What is the Public Schools Facilities Element? • Plan for meeting future public school facility needs and maximizing use of existing facilities. • Indian River County School District: 2019-2020 5-years District Facilities Work Plan ..I I..". 34 My name is Russell Herrmann. I am vice chair of the Friends of the Friends of the St. Sebastian River, a not for profit organization with a specific interest in the protection and restoration of the river, the biggest source of water to the Indian River lagoon in Indian River County and an integral part of the environment of Sebastian. Reference in the comp plan is made to the Total Maximum Daily Load, the TMDL, set by the state DEP, for the Indian River Lagoon. However the comp plan ignores the fact that the St. Sebastian River has a TMDL which has also been determined by the state. A TMDL is required by the US EPA for water bodies that are impaired.... that is, they don't meet state and federal water quality standards. Parts of the St. Sebastian River are classified by the state as "impaired" and therefore has an associated TMDL calculated for the river. We believe the Comp Plan should recognize that fact, as it does for the TMDL for the Lagoon. The comp plan includes a discussion about stormwater. This is an issue of high concerns to the Friends of the St. Sebastian River for many reasons. The state requirement is to retain the first one inch of stormwater from a rainfall event. The state also requires a 50% increase in the retention, for discharges to an Outstanding Florida Water, an OFW. There is a specific legal definition as to what an OFW is and states that all Aquatic Preserves are "generally" considered an OFW. The statute also lists those waterbodies and declares the section of the Indian River Lagoon, from Malabar to Vero Beach, as an Aquatic Preserve and therefore, by extension, an Outstanding Florida Water. The South Florida Water Management District acknowledges that the state doesn't preclude issuing a permit for a discharge to an OFW or an impaired waterbody. The state says that for a direct discharge to an OFW, you must increase the amount of stormwater retention by 50% and that the discharge must be clearly in the public interest. An indirect discharge must not significantly degrade an OFW and must "not be contrary to public interest". So the water management district, the SFWMD handbook says increase the level of protection by requiring the 50% increase in retention for the "impaired waterbody" too, as well as "not significantly degrade" it. This would seem like a worthwhile modification to make for any new development. We raise these stormwater issues as the city revises its stormwater management plan, described in the comprehensive plan in the section on infrastructure. How the city manages stormwater discharge to the St. Sebastian River as well as to the lagoon is an issue of key importance to our organization. Thank you. Russell Hermann. Comments to city council on city comp plan, Jan. 27 2021 My name is Graham Cox,1213 George Street. In the course of the last year I have attended most of the city committee meetings that have featured the City Comprehensive Development Plan 2040. I have given the city's community development office my comments along the way, several of them highlighting the need to explain in plain English what the plan is and why the city is preparing this update. I am sure that Lisa Frazier is glad to see the end of this process and the end of comments from me. My main issues to date have been about the need for better communication with city residents by the planning staff. There is much in the plan that is good and well worth our positive support. The devil is in the details and in the implementation of the many policies and actions listed. There is much that is going to be controversial. These include: Proposing mixed land uses (that could mean smaller lots, mixes of commercial, industrial and residential uses) and allowing for more density development on small lots in certain areas. Affordable housing, also discussed as the missing middle in housing. The comp plan calls for more affordable housing but today there is next to none available. So the solution could be smaller lots, more dense development, two or even three story housing units. The future land use data table shows there are ample vacant residential lots within the existing city boundaries to house the anticipated 10,500 new residents in the next 20 years. We can do this without annexing big open spaces to our west and south. What the data show is the big missing middle in the housing market. I ask: where are the crucial essential service workers going to live in this city — our teachers, police, grocery store clerks and many others we have just discovered in the Covid-19 pandemic. Asking people to work here and making them drive long distances to get here is not a livable, sustainable city. Also contentious: the plan lays out a process for new annexations, following the Interlocal Service Boundary Agreement process. Many policies and actions in the comp plan call for coordination with our neighboring communities, the county especially. Given the poor experience we had with the Graves Bros. annexation it is time for us to follow our own wishes and rules expressed in the comp plan in the Governance section and do a far better job of coordinating on infrastructure and services. The comp plan discusses public schools — describing them as the cornerstone of community planning and design. The comp plan says schools are a priority for the city. Pelican Island Audubon Society (PIAS) would take this idea further. In comments to the council last fall we described how making it possible for students and teachers to get to school on foot or bicycle would reduce the carbon footprint of the city. This would cut down on school busses and endless trips by private cars to and from the schools. We are advocating for the schools to be centers of community activity, not something akin to minimum security prisons used only between 7 a.m. & 3 p.m. five days a week. To show how this could work, PIAS is now cooperating with the county school administration and Pelican Island Elementary, making this school a hub for environmental education. PIAS is adjusting its student outdoor lagoon science programs to comply with county and state health precautions on COVID-19. PIAS has officially adopted Pelican Island Elementary to collaborate on designing and developing a five-year environmental science education action plan. Working with teachers and students at PIES, Audubon will help them achieve their goal of being an environmentally focused school, 'one small school, one big impact', to help students overcome nature -deficit disorder. The comp plan is full of good ideas for livability and for a sustainable future. The council has already approved a sustainable Sebastian resolution. The comp plan and the Sustainable Sebastian resolution need to be taken on the next steps — making them come alive by identifying carefully crafted indicators or measures that we can trace from year to year — using publicly available data -- and judge whether we are making progress towards being a livable city. As a community project we can develop useful measurable indicators from the multiple environmental, social and economic data sources available to us from many local sources with the intent of preparing a regular report card on progress towards a livable, sustainable city. Thank you. Charter Officer Review and Contract Process. As directed by Council I have reviewed the process which Sebastian has historically used to review/evaluate Charter Officers and within which revisions to Contracts have been done I included the Director of HR and CFO in my review and discussed these items with them, Reference Material: 1. Charter Officers current contracts. 2. Resolution R-10-05 'procedures for Charter Officer Review(Attached) Past Practices: Historically Sebastian has produced a individual contract with each Charter Officer when they are hired into their position. The City does not have a history of re -negotiating the contracts once the individual is on the job. Charter Officers have received the same cost of living increases and other Management Employees. Merit increases are covered in R-10-05 which states that a merit increase may be awarded by the City Council as a result of the annual performance review which is scheduled for a meeting in June of each year. Issues: The nature of the Charter Officers positions are at -will status of their employment with the City Council able to terminate them without cause and, they art maxed out from possible promotions within the city. Due to these issues we felt that is is reasonable to reopen the contracts for review on a three yew boundary. Additionally it was discussed that any merit increases become effective on October 10 to coincide with the new budget year. Proposal: If agreed by a majority of Council I will bring back a modified resolution to replace R-10-05 to spell out the two items above. In the modified resolution I will include direction that the contract negotiating team be headed by the current Mayor and use the CFO and Director of HR as needed during the process. Also, Charter Officer reviews this year will be done in June and any merit increases will become effective October 1, 2021. RESOLUTION NO. R-10-05 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN FINER COUNTY, FLORIDA, AMENDING RESOLUTION NO. R-07.31, DATED AUGUST 22, 2007; PROVIDING FOR PROCEDURES FOR CHARTER OFFICER EVALUATIONS; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City Council deems it appropriate to set goals for its Charter Officers and conducts its review in public. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, as follows: Section 1, CHARTER OFFICER GOAL SETTING. City Council shall bi-annualty set and review goals and objectives for fhe City Manager, City Attorney, and City Clerk at public City Council meetings in January and July. Section 2. CHARTER OFFICER EVALUATION PROCEDURES. City Council shall receive evaluation forms forthe City Manager, City Attorney and City Clerk as well as the current cost of living adjustment percentage being provided to the Communications Workers of America (CWA) from Human Resources staff by May tg of each year. Subsequent to receipt of information provided as set out above, each City Council member shall prepare an evaluation for the City Manager, City Attorney and City Clerk by using the forms provided or by writing a narrative or in whatever form each deems appropriate. Each City Council member shall also conduct an oral interviewwith each ofthe Charter Officers on an individual basis, City Council shall aLa ceadust-a9pesial Meeting in June of each year to publicly evaluate and act upon any merit increases for the City Manager, City Attorney, and City Clerk.- under City o 1111 Matters. Section 4. CONFLICTS. All other resolutions or parts of resolutions in conflict herewith are hereby repealed. Sections. EFFECTIVEDATE. This resolution shall take effect immediately upon adoption. The foregoing Resolution was moved for adoption by Vice Mayor Hill. The motion was seconded by Mayor Gillmor and, upon being put into a vote, the vote was as follows: Mayor Richard Gillmor aye Vice Mayor Jim Hill aye Council Member Andrea Coy aye Council Member Eugene Wolff aye Council Member Don Wright aye