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Donna Cyr
From: Sally Maio
Sent: Thursday, April 23, 2009 9:57 AM
To: Jeanette Williams; Donna Cyr
Subject: FW: RE: Flag Pole Game Plan
FYI
------- ------ Forwarded Message: -------------
From: "David Fisher" <dfisher@cityofsebastian.org>
To: "Alfred Minner" <aminner@cityofsebmtian.org>,"Linda Kinchen"
<lkinchen@cityofsebastian.org>,"Ginny Sieferd" <gsieferd@cityofseb
Cc: "Sally Maio" <smaio@cityofsebastie
Subject: RE.: Flag Pole Game Plan
Date: Thu, 23 Apr 2009 12:19:39 +0000
Thanks.
-----Original Message ---
From: Alfred Minner
Sent: Wednesday, April 22, 2009 3:39 PM
To: David Fisher; Linda Kinchen; Ginny Sieferd
Cct Sally Maio
Subject: Flag Pole Game Plan
Over the course of the last several weeks, the Flagpole project has been handled be myself and Public Works
(Linda/Jerry). PW has handled the construction issues, design, survey and permitting. I have handled the finance
and legal agreement needed from the county. Upon taking this issue to Council to ensure that correct financial
allocation was created (Council approved a $20K budget for the project) and get the ROW agreement approved,
Council Input was mixed.
At that time Council comments ranged from, "Glad the project is finally getting done..:' to "I never remembered any
flagpole project..." to'That's a neat project, but it is kinds boring..."
Subsequently, Mayor Gillmor made some landscaping modifications. He presented these modifications to
Engineering (Dave Fisher). Dave immediately moved to appease the Mayor (as he should). I don't know why
Mayor Gillmor went to Engineering. I assume it was because I was out and that seemed like a logical step. I had
not informed Council that this was a City Manger/PW project. Nonetheless that action caused some confusion.
The purpose of this memo is to get all on the same page and explain the steps needed to move forward. Here are
the steps. I have already outlined them to PW:
1. I have spoken with Chris Kafer. Chris indicated that the Mayor's modifications may be alright.
2. 1 asked Chris to hold on the County review until the City updates the design.
3. 1 asked Linda (b/c that's were the project started) to get with M&M and formally update the design concepts
using the Mayor's themes.
4. Linda will be executing that request and returning the updated site plan to me.
5. At that time, I will bring the updated site plan and a cost estimate (prepared by Linda) to Council for formal
review and approval. I anticipate that will happen at the first or second May meeting.
6. Once Council approves the modified plan, PW will then submit it to County for Review.
7. When the County approves the new plan, PW will be in charge of construction and maintenance.
4/23/2009
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Going forward, please follow this plan. Engineering is free from a role in this project. I spoke to Mayor Gillor and
roughly outlined this plan. It anyone has questions, please let me know. Thanks and sorry for the confusion.
At Minner
City Manager
City of Sebastian
4/23/2009