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Home My WebLink About03-10-2021 CC MinutesIm IN HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, MARCH 10, 2021 — 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Dodd called the Regular City Council Meeting to order at 6:00 p.m. 2. A moment of silence was held. 3. Council Member Jones led the Pledge of Allegiance. 4. ROLL CALL Mayor Ed Dodd Vice Mayor Jim Hill Council Member Fred Jones Council Member Bob McPartlan Council Member Chris Nunn Staff Present: City Manager Paul Carlisle City Attorney Manny Anon, Jr. City Clerk Jeanette Williams Administrative Services Director/CFO Ken Killgore Leisure Services Director Brian Benton Community Development Director/CRA Manager Lisa Frazier Police Chief Dan Acosta 5. AGENDA MODIFICATIONS - None 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS 21.036 A. Proclamation — National March for Meals Month — March 2021 Mayor Dodd read and presented the proclamation to Virginia Skov, Rex Enriquez, and Emily Wilcox who played a shortvideo of the Meals on Wheels Program. 21.037 B. Proclamation - Procurement Month — March 2021 — Accented by Ann -Marie Fraser. Citv of Sebastian Procurement/Contracts Manaaer Mayor Dodd read and presented the proclamation to Ms. Fraser who participated via Zoom. 21.038 C. Proclamation — National American Red Cross Month — March 2021 Mayor Dodd read the Red Cross Awareness month proclamation. Regular City Council Meeting March 10. 2021 Page 2 21.039 D. Presentation (Zoom) of Fiscal Year 2020 Comprehensive Annual Financial Report and Annual City Audit by Ross Cothemian of Rehmann Robson (Transmittal. CAFR available at httDs://www.citvofsebastian.orq/DocumentCenterNiew/1184/2020- Comorehensive-Annual-Financial-Report?bidld ) Ross Cotherman of Rehmann, Robson reported the City has completed a thorough comprehensive financial report which indicates the City's commitment to the citizens. He briefly went over the financial statements noting there will be a Federal audit required for receiving CARES Act revenue that will be due at the end of September. He thanked the CFO and his team, as well as the MIS team, for the extra time required to conduct the audit remotely. Brie/Announcements: March 12 — Sebastian Police Department Movie Night Out — "Sing"— 7pm March 19-21- Shrimptest 8 Craft Brew Hullabaloo Festival at Riverview Park (Friday 3-9pm, Saturday 11am-9pm, Sunday llem-5pm) Mayor Dodd announced the upcoming events, as well as an upcoming FOOT workshop that is to be held April 1 9 � in the Council Chambers at 5:30 p.m. to go over the upcoming CR510 Widening Project. 7. PUBLIC INPUT - None 8. CONSENT AGENDA A. Approval of Minutes - February 10, 2021 Regular City Council Meeting B. Approval of Minutes — February 24, 2021 Regular City Council Meeting 21.040 C. Resolution No. R-21-05 - FDOT Public Transportation Grant Agreement (PTGA), FM Project Number 445871-1-94-01 for the Construction of a Taxi Lane and Renovation of Section 425 on Taxiway Alpha at the Sebastian Municipal Airport (Transmittal, R-21-05. Repair Diagram, Amendment) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION GRANT AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE INCREASE IN CONSTRUCTION COSTS RELATING TO FM445871- 1-94-01 'CONSTRUCTION OF TAXI LANE" AT THE SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR SCRIVENERS ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. 21.041 D. Approve the Purchase of an Equipment Trailer (25ft) for the Stormwater Division from EIPs Trailer Sales in the Amount of $18,700 (Transmittal, Quotes) MOTION by Council Member McPartlan and SECOND by Council Member Nunn to approve consent agenda items A-D. Regular City Council Meeting March 10, 2021 Page 3 Roll call: Vice Mayor Hill - aye Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Motion carried. 5-0 9. COMMITTEE REPORTS & APPOINTMENTS - None 10. PUBLIC HEARINGS - None 11. UNFINISHED BUSINESS 21.020 A. Review and Discuss City Attorney Contract Addendum (Transmittal. Contract Committee Recommendation. Citv Attornev Recommendation. Current Acreement. R-21-04) Vice Mayor Hill began the discussion stating the City Attorney is doing an outstanding job but he was not going to support the contract adjustments. He noted there was a lot of discussion during the contract committee proceedings but he did not hear that the attorney's salary was an interim salary or that the offered salary and benefits were unacceptable. He also said the current contract provides for a vehicle for City use. The Vice Mayor said Council could talk about the addendum providing for an increase of $20.000 and the use of a vehicle if the attorney went above and beyond but to completely redo the contract is beyond what could be asked. He asked what has changed in the one year and one month since the attorney agreed to the current contract except that things have calmed down for the City. He said he appreciated the work that the City Attorney is doing but he believed the right thing to do was to not go forward and adjust this contract. Mayor Dodd said as the individual who negotiated with the City Attorney, he was obligated to bring the best that he could do forward to Council for the decision process which Included a 6% increase effective October 1, and the use of automobile within 75 miles of the City. Mayor Dodd said he did remember having conversations to reopen the contract during the interview process and commented that Mr. Anon does a good job but it was entirely up to Council. He also said that the City Attorney was an asset to the City from November 2019 to September 2020. Council Member Jones asked if based on 75 miles from the City, does that come up to $52,000 a year. The City Manager confirmed the wear and tear on a vehicle would be about $5,200 a year in maintenance cost. Council Nunn said he has talked to a lot of City employees who were not happy with the raises that were given and obviously Mr. Anon should be given a bonus for everything that he has gone through, but he had a hard time giving an additional raise; but he did not have a problem with a take home vehicle. He said with time and better years to come, his pay would be similar to some of the salaries listed in backup. Regular City Council Meeting March 10, 2021 Page 4 Mayor Dodd said he was uncomfortable bringing a salary increase outside the budget cycle for same reasons as discussed by Vice Mayor Hill and Council Member Nunn. Council Member McPartlan said he agreed with Vice Mayor Hill. He also said he uses a take home vehicle with the state which saves him about $5,000 a year; commenting that the additional benefit of personal use would probably increase the benefit amount. MOTION by Vice Mayor Hill and SECOND by Council Member McPartlan to leave the City Attorney's current contract in place as it is and as was signed on February 12, 2020. Roll call: Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd -nay Vice Mayor Hill - aye Motion carried. 4-1 12. NEW BUSINESS 21.042 A. Resolution No. R-21-03 — Acceotino the 1" Quarter Financial Report and Recoanizinp Necessary Amendments and Adjustments to the FY2020-2021 Annual Budaet (Transmittal. R-21-03. Report) 6:55 pm A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA. APPROVING AN AMENDMENT AND RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021 AS PROVIDED FOR IN EXHIBIT "A'; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. The CFO summarized the first quarter financial information, stating the projections were as to be expected; the departments do have some items that are pending that will reduce the projected balances at the end of the year. He stated the enterprise funds appear to project out favorable; the department's activities were provided in the report and he asked for approval of the resolution recognizing the amendments made during the first quarter. Vice Mayor Hill congratulated the CFO on a great job and successful audit. There was no public input. MOTION by Council Member McPartlan and SECOND by Council Member Jones to approve Resolution No. R-21.03 recognizing the necessary amendments and adjustments to the FY20/21 budget passed with a unanimous voice vote. 5-0 21.039 B. Continue Receivino Financial Auditing Services from Rehmann Robson to the Year Endina Senttember 30. 2021 in the Amount of $46.200 (Transmittal. EnaaaementLetter) The City Manager stated that Rehman Robson has done a fantastic job in providing the audits and asked Council to extend their services for another year. Regular City Council Meeting March 10, 2021 Page 5 MOTION by Vice Mayor Hill and SECOND by Council Member Jones to continue receiving auditing services from Rehman Robson until Sept. 30, 2021 in the amount of $46,200. There was no public input. Roll call: Council Member Nunn - aye Mayor Dodd -aye Vice Mayor Hill - aye Council Member Jones - aye Council Member McPartlan - aye Motion carried. 5-0 21.043 C. Award and Authorize Neaolialions to Desiqn Build a Yacht Club Seawall Replacement to Ferreira Construction Co.. Inc. (RFQ #21-04) (Transmittal. Scores. Comments. Current Proiects) The City Manager reported the seawall is failing at Yacht Club, and staff would have liked to have waited until the new budget year but it is a safety hazard. He asked Council to authorize staff to negotiate a maximum price for the design/build repair to Ferreira Construction. Council Members Jones and Nunn staled it was important to get the repair completed. MOTION by Council Member Nunn and SECOND by Council Member Jones to approve RFQ#21-04 with Ferreira and if that doesn't work out, the City Manager has the authority to work with the second firm. There was no public input. Roll call: Mayor Dodd - aye Vice Mayor Hill - aye Council Member Jones -aye Council Member McPartlan - aye Council Member Nunn - aye Motion carried. 5-0 21,044 D. Discuss and Direct Staff Repardinq Launch Cottons for the 0 of July Fireworks ary (Transmittal. BoundMao) The City Manager reported that Pelican Island National Wildlife Refuge Manager Jeremy Edwardson would be prohibiting any future launching of fireworks off spoil island IR6 leading to the need for either a barge at an additional cost of $27,000 or launching the fireworks off the Twin Piers. The Leisure Services Director displayed the buffer zone noting there would be more than adequate space if the pier is used. He also said if there happens to be high winds; the vendor will disarm the 6 inch shell which will increase the fallout area. Regular City Council Meeting March 10, 2021 Page 6 The City Manager added that if they need to, they can move the debris field closer to the sidewalk. The Leisure Services Director said Indian River County Fire Rescue would be on site during the show and the plans have been reviewed by the Fire Marshal. It was the consensus of Council to launch the fireworks off the Twin Piers and have the City Manager continue to work with the refuge manager to see if the spoil island might be used again. 13. CITY ATTORNEY MATTERS The City Attorney thanked Council for their consideration of item #11a. He briefly outlined the upcoming Charter Review Committee schedule with any approved referendum questions to come before Council May 26 and June 9. 14. CITY MANAGER MATTERS The City Manager reported that the City did not receive the Florida Dept. of Economic Opportunities grant to update the stormwater master plan but staff plans to apply for the Community Development Block Grant - Mitigation (CDBG-MIT) which will come out in the fall. He said while the master plan update is not moving forward, the projects outlined in the previous plans are moving forward today. In regard to the septic to sewer conversions, staff has met with Schulke, Bittle & Stoddard LLC to iron out what needs to be researched and studied; now the City is waiting for a price to get it moving. He announced there would be a North County S2S Phase 2 Water Assessment Public Information Meeting sponsored by Indian River County Utilities in Council Chambers on April 5th, 2021 at 6:00 p.m. Vice Mayor Hill remarked there is no more important spot than this project site because of its location to the St. Sebastian River. 15. CITY CLERK MATTERS - None 16. CITY COUNCIL MATTERS A. Council Member McPartlan - None B. Council Member Nunn - None C. Mayor Dodd remarked that he had the pleasure of addressing the 5' Grade Safety Patrol Class at Pelican Island Elementary. He said the children were very knowledgeable, they asked a lot of good questions and he really enjoyed the visit. D. Vice Mayor Hill - None E. Council Member Jones - None 17. Being no further business, Mayor Dodd adjourned the regular City Council meeting at 7:19 p.m. Regular City Council Meeting March 10, 2021 Page 7 Approved at the March 24, 2021 Regular City Council Meeting. Mayor Ed Dodd ATTEST: ane a i1 6ems, MMC —City Clerk