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HomeMy WebLinkAbout04-26-2021 PR AgendaC"of @ASTIJ N HOME OF PELICAN ISLAND 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 228-7052 FAX (772) 228-7077 C AGENDA PARKS & TRFG�2D�()(��OT�RY j,()MMITTEE I�j�NJ 6��6:0+++{0 PM Q�.{ 1) CALL TO ORDER 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) MEETING CHAIR MAKE ANNOUNCEMENTS 5) AGENDA MODIFICATIONS Modifications and additions require unanimous vote of members. Deletions do not apply. 6) APPROVAL OF MINUTES: Meeting Minutes from March 22od, 2021 7) UNFINISHED BUSINESS: Item A: Informational Updates on the Discussion of Garden Club Park Improvements Item B: Electronic Marquee Sign Review and Discussion 8) PUBLIC INPUT 9) NEW BUSINESS: 10) STAFF MATTERS Item A: Current Project(s) Update Item B: Easter Egg Hunt Review 11) BOARD OR COMMITTEE MEMBER MATTERS 12) ITEMS FOR THE NEXT AGENDA AND DATE: May 24", 2021 13) ADJOURN ANY PERSON WHO DECIDESTOAPPEALNNY DECISION MADE WITH RESPECTED ANYMATTER CONSIDERED ATTHISMEETING IOR HEARING) WILL NEED A RECORD OFTHE PROCEEDINGSAND MAY NEEDTO ENSURETHAT A VERBATIM RECORD OFTHE PROCEEDINGS 15 MADE, WHICH RECORD INCLUDESTHE TESTMONYAND EVIDENCE UPON WHICH THEAPPEAL ISTO BE HEARD. (286.0105 F.S.) IN COMPUANCE WITH THE AMERICANS WITH DIMBNTHSACT)ADAI, ANYONE WHO NOWSA SPECIAL ACCOMMODATON FOR "IS MEETING SHOULD CONTACT THE CITYS ADA COORDINATOR AT 589-5330 AT 48 HOURS IN ADVANCE OF THIS MEETING. HOWEVER, THE PUBLIC IS ADVISED TO CHECK THE OT) WESSM FOR UP-TO-DATE INFORMATION ON ANY CHANGES TO THE MANNER IN WHICH THE MEETING WILL BE HELD ANDTHE LOCATION. MOO HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meeting Date: April 261", 2021 Aaenda Item Title: Meeting Minutes from March 22nd, 2021 Recommendation: Approval of Meeting Minutes from the March 22nd, 2021 meeting Background: If Aglenda Item Reauires Expenditure of Funds: Total Cost: N/A Attachments: Parks & Recreation Advisory Committee Minutes of Regular Meeting on March 22nd,2021 PARKS AND RECREATION ADVISORY COMMITTEE MINUTES OF REGULAR MEETING MARCH 22, 2021 I. Call to Order -- Acting Chairperson White called the meeting to order at 6:00 p.m. II. Pledae of Alleaiance was recited by all. III. Roll Call Present Mr. Renzi Ms. White Mr. Denise Mr. Agudelo Ms. Drumheller (a) Not Present Mr. Mauro (a) -- Absent Also Present Mr. Brian Benton, Leisure Services Director Ms. Barbara Brooke -Reese, MIS Manager Ms. Janet Graham, Technical Writer (Zoom) IV. Meetina Chair Makes Announcements — None V. Aoenda Modifications Mr. Benton stated there is one correction to the agenda. Under Items for the Next Agenda and Date, the date should be April 26' instead of April 22ntl. VI. Aooroval of Minutes Ms. White asked if there were any changes or additions to the Minutes of February 22, 2021 as presented. Hearing none, she called for a motion. A motion approving the Minutes of February 22, 2021 as presented was made by Mr. Agudelo, seconded by Mr. Renzi, and approved unanimously via voice vote. VII. Unfinished Business -- None VIII. Public Input PARKS AND RECREATION ADVISORY COMMITTEE PAGE 2 MINUTES OF REGULAR MEETING OF MARCH 22, 2021 Seeing no one in chambers and hearing no one on Zoom, Acting Chairperson White moved to the next item on the Agenda. IX. New Business A. Committee Discussion on Garden Club Park Ms. White reviewed that Garden Club Park is on Barber Street and has been there for a long time. It has a lake on it and is a very nice piece of property. She described the history of the park, including a volunteer group that had maintained the park in the past. She stated that as far as she knows that group has dissolved. The park has been somewhat dormant for a while. She would like to improve the park so that it is something that people will be drawn to. Ms. White suggested adding a light to the fountain. She added that the vegetation that is growing on the lake needs to be cleaned up. She suggested that, if there were a walking trail around the lake, people would be more inclined to use it. The parking area needs a facelift. The benches that are present now need to be replaced. The gazebo needs some attention by painting or staining it. She suggested adding some flowering plants that would draw peoples' attention. The trees need to be trimmed, including the palm trees that need to be cleaned up. She suggested that the park overall needs some TLC. She also suggested the memorial plaque program needs to be changed, taking the individual plaques off the trees, putting numbers on the trees, and maybe putting a sign by the entrance identifying the trees by numbers and adding the names of the people who are memorialized by those numbered trees. She further described how the money for improvements to the City's parks is designated. There was a general discussion among the Committee members regarding the Garden Club Park. Mr. Danise volunteered to get a group together to clean it up. Mr. Renzi suggested that the name of the park be changed, as there is no garden club anymore. He suggested the name of "Garden Lake Park" as a new name. Ms. Drumheller suggested reaching out to a gardening group of people from Sebastian who go to Vero Beach to volunteer. She will contact that group regarding the Garden Club Park in Sebastian. She also suggested investigating the possibility of the Boy/Girl Scouts being interested in performing some volunteer work in order to earn badges. Ms. White suggested the possibility of installing bat boxes around the lake. Mr. Danise also asked, if there is an individual in the City who had a piece of machinery that would do what is needed in the pond and would volunteer to do that, is that a possibility. Mr. Benton stated the individual would have to meet with the Stormwater Department about doing that. He suggested that Mr. Danise have the individual contact Mr. Benton, and then Mr. Benton could meet with the Stormwater Department regarding this idea. Mr. Agudelo also volunteered to assist in anything that needs done at the park. He also thinks it would be PARKS AND RECREATION ADVISORY COMMITTEE PAGE 3 MINUTES OF REGULAR MEETING OF MARCH 22, 2021 a good idea to change the name so that it does not include the word "Club." He also likes the idea of a walkway around the lake. Mr. Benton explained how the money could be budgeted for a project to improve the park. He does not think all the suggested improvements could be done at once, but some of them could be addressed in the next budget. He suggested working on the lighting for the fountain, replacing the benches, which he described the types of benches the City is now using to replace the old ones, and the cost of those benches, as a starting point for improving the park. He addressed clearing the aquatic vegetation in the lake and how the City is implementing an Integrated Pest Management (IPM) Plan that is environmentally friendly. He also explained that the biggest problem with trying to clear the aquatic vegetation from the pond is that the pond is shallow, so it needs dredging, which would come out of the Stormwater Utility Fund. Regarding a walking trail, the main expense is going to be building bridges across two areas in the park. Regarding changing the name, a brand new sign was just installed, and he will have to contact the sign contractor to see what the cost would be to change the name on the sign. It would have to go before City Council to have the name of the Park changed. Ms. White listed some projects that could be worked on immediately by volunteers as well as City employees. She also asked what these improvements would be categorized as regarding the budget. Mr. Benton stated they could be labeled as improvements. She asked if the larger projects could be included in future budgets. Mr. Benton stated he would look into whether some of the larger projects could be included in next fiscal year's budget or whether they would have to be pushed farther out. Mr. Danise asked if all this work proposed to be done on the Garden Club Park is taking away from other existing parks that need repairs. Mr. Benton stated that this Committee has $20,000.00 to spend. That figure is not allocated to any specific park. The Capital Improvements Budget (CIP) is where City staff goes around to each of the City parks to determine what the major expenses are. There is money for unexpected projects such as vandalism, painting, etc. set aside. He suggested some of the smaller painting projects could be done using those budgeted funds. For the larger items, if you want to do them immediately, such as the benches, fountain, etc., the $20,000.00 that is allocated to this Committee will have to be used. There may be something major in one of the parks that comes up and has to absolutely be addressed quickly. He further explained that, since this park is just a neighborhood park, this Committee can allocate up to $5,000.00 for this specific park. Ms. White asked if some of these more expensive budget items can be included in next PARKS AND RECREATION ADVISORY COMMITTEE PAGE 4 MINUTES OF REGULAR MEETING OF MARCH 22, 2021 year's budget. Mr. Benton said he would attempt to do that. Mr. Benton said with the $5,000.00 he feels comfortable that the bench replacement and the fountain work can be done. Mr. Benton said a motion would be needed to state what the Committee wants to put the money towards —three orfour benches, whatever the Committee members think is best — and then the remainder on a fountain with a light if that is what the Committee determines is its best use. Ms. White feels there should be at least five new benches installed. A motion to put five benches in the Garden Club Park and install a fountain with lighting was made by Mr. Renzi and seconded by Mr. Denise. Ms. Drumheller asked before the vote is taken to consider that the cost of five benches and the fountain with lighting is going to be more than $5,000.00. She suggested it would be better to make a motion to allocate $5,000.00 and let Mr. Benton put together the best package for what he can do with that amount after studying the park to see what other projects could be done. Mr. Benton recommended that the Committee make a motion to spend $5,000.00 for the purchase of benches and a fountain, and it would be up to him then to purchase the fountain and then see what money is left for purchasing benches. There can be a few benches gotten this year, and more money for benches can be allocated in the future if needed. The first motion was then withdrawn, and a new motion allocating $5,000.00 for the purchase of a fountain with lighting and benches was made by Mr. Renzi, seconded by Mr. Danise, and approved unanimously via voice vote. X. Staff Matters A. Current Projects Update Mr. Benton updated the Committee regarding the current projects as follows: Yacht Club Seawall — This project needed to be done as soon as possible. The RFQ was awarded to Ferreira Construction. They are the same contractor the City is using at the Working Waterfront to do a parking project and a shoreline stabilization project there. They are doing a great job, so they were chosen. Negotiations will be started within the next week. Ms. White inquired as to the cost. Mr. Benton stated the RFQ does not give the City a cost, and the preliminary number to the contractor by the City was a budget of $320,000.00. That is the point where the City negotiates with the Contractor on a price. He further explained that in the pre-RFQ meeting with the participants the City asked that they not submit their documentation if they did not feel that they could meet the City's demands with replacement of the seawall for the budget the City had presented. PARKS AND RECREATION ADVISORY COMMITTEE PAGE 5 MINUTES OF REGULAR MEETING OF MARCH 22, 2021 • Kildare Bridge -- Mr. Benton reviewed that Mr. Agudelo at a past meeting had brought up a concern. Since then, quite a few of the decking planks have been replaced. The staff also went through and pressure cleaned the entire decking and the rails. The City had originally planned to budget this year to replace all the decking on that bridge. However, once it has been pressure cleaned and some spot repair was done, it has been deemed to be safe. An evaluation was done on it, and there are no concerns with it at all presently regarding it needing to be replaced. • Water Fountain Replacements and Bike Racks -- Most of the water fountains were covered under the CARES Fund, so there was money to spend on more bike racks. So, it is planned to purchase 16 Barco bike racks, which will total slightly less than $5,000.00. Each rack will hold up to six bikes. The plan is to put these new bike racks in the majority of the City's parks and specifically along the riverfront. Currently, there are not many places to park bikes along the riverfront. There is still money set aside to get one or two decorative bike racks to install along the riverfront as well. He stated this Committee will be shown examples of decorative bike racks before they are installed. These decorative bike racks only hold one or two bikes on the rack; they are more decorative to add eye appeal to the riverfront community. Ms. White inquired about the bike repair station that was installed. Mr. Benton stated that was done by Bike Walk of Indian River County. They funded the entire project, and the City installed the concrete base. It works well. It has all the tools needed to fix a flat or repair a tire, etc. • Pickleball Lighting -- The revenue generated since the lights have been active has been approximately $1,000.00. He estimated that this amount is probably a good estimation of what will be generated going forward. • Tennis Courts — Mr. Benton is working on a more in-depth report for this Committee regarding the number of courts that are being utilized at each session. Basically, there is an 8:00 a.m. session, a 10:00 a.m. session, and 3:00 p.m., 5:00 p.m. and 7:00 p.m. sessions in the aftemoons/evenings. That is Monday thru Saturday. Sundays there is only the morning session. There has been a substantial increase in the revenue brought in since the increase in the fees. The revenue for the first 5-1/2 months of the fiscal year is $18,729.00. The last full fiscal year we can compare it to is 2019, since in 2020 we had to deal with COVID. However, in 2020 $15,376.00 was brought in. The last full fiscal year revenue was $21,630.00, and that was 2019. He plans to come back to this Committee with the PARKS AND RECREATION ADVISORY COMMITTEE PAGE 6 MINUTES OF REGULAR MEETING OF MARCH 22, 2021 full report that will show the usage that is taking place during the specific hours of the park being open. B. Easter Egg Hunt Mr. Benton reminded everyone that this Friday starting at 5:30 p.m. the Easter Bunny will be present, and pictures will be done with the Easter Bunny along the riverfront. There will be DJ music, and there will be some crafts given out where the kids can create an Easter Egg magnet that they can take home, or they can do the project at home. The Easter Egg Hunt will start promptly at 6:30 p.m. There should be plenty of daylight in order to end the activities before 7:00 p.m. The Easter eggs will include candy -filled eggs for every age group except two and under. Two and under have stickers, etc. There will be some small Easter-themed toys put out for the kids. The eggs with the slips for prizes will be the same type of eggs that are filled with candy. He invited everyone to come out. Ms. White asked regarding the Creative Playground bathroom whether there was a decision about pressure washing vs. painting it. Mr. Benton stated the restroom was pressure cleaned. After that, it was deemed by staff that it does need to be painted. We have a cost estimate to get it painted, and it will be painted within the next month or so. There was also mulch installed around the base of it. Ms. White inquired about how the skate park is doing. Mr. Benton said it is getting better. There has not been as much vandalism. He stated that most of the kids are now aware that the cameras are there. The cameras are installed high enough so the kids cannot reach them. He tries to look at the cameras almost on a daily basis when he comes in to work. He scrolls through the videos and watches for anything that needs to be addressed. There are still some regulars who like to hang out there, and they are pretty much the problem kids. But the Police Department is assisting as well, and for now it has gotten a little quieter. XI. Board or Committee Member Matters Ms. Drumheller asked if there is an update on the projected timing for the closing of the dog park. Mr. Benton stated there is not. He stated that in speaking with staff it was decided that they are going to put a sign up at the park, and staff will solicit recommendations from the public. He mentioned two suggestions that he has already had. It was suggested that certain days be allocated for use of the small dog area by large dogs and other days by small dogs. He is concerned that the large dogs may PARKS AND RECREATION ADVISORY COMMITTEE PAGE 7 MINUTES OF REGULAR MEETING OF MARCH 22, 2021 completely tear up the small dog area. But he does want feedback from the public on this matter. Ms. Drumheller stated she tries to stop by the park at least once a week, and she will try to get some feedback from folks as well, and she will email it to Mr. Benton. Mr. Agudelo inquired about an update on the park signage. Mr. Benton said he was not planning to cover that at this meeting because nothing had changed since the last meeting. As he recalls, it is about five parks that are still left to have the new signage installed. They are Blossom Street Park, Stormwater Treatment Area, Schumann Drive Park, Kildare, Historical, and Community Center. On Riverview Park, Mr. Benton is still working with the contractor. It is not going to City Council this week, so it will go later in April back to Council. This Committee will see that again as well. So, there are seven parks and facilities still to have new signage. There should be some movement on a few of those coming up. We are in year two, and some of those were staged for year three, so they will not happen until after October. Mr. Agudelo also suggested including in the next budget a protective netting called L- screen at the baseball fields. This netting protects the pitcher. Mr. Benton stated he will contact the little league and see if they have any plans to replace the ones that they have out there. He will then look into what the costs are for those nets. Mr. Danise said all his parks except for Blossom Park are beautiful. The staff should be commended for the job they have done. At Blossom Park there needs to be repair of some of the fencing so that nobody falls in the water. He was told by some people there that nothing is ever done with this park. He asked if the fence is going to be repaired. He suggested a liability issue may be an issue there if the fence is not repaired. He would like to see some improvements made at that park. Mr. Benton stated there is an issue with the playground there. Originally, that playground was scheduled for work during the next fiscal year starting in October. However, that has been bumped up to this fiscal year, and Filbert Street Park has now been pushed back to next fiscal year. That work will be done going forward once the quotes are received and a playground committee is formed to decide what units are going in this year as far as choosing the design. One of the things that he was planning to address with the Committee is the fencing around that playground. When the playground is replaced the fencing must be replaced, and that is not something that is budgeted within that fund. So that would be something that will be looked at. Staff has noted it, and the orange fencing is up in order to close the playground off so that no one uses it until it can be replaced. Ms. White stated the Shrimp Festival was very nice last weekend. She also mentioned a large bus that was there and asked about it. Mr. Benton stated there was a charter bus PARKS AND RECREATION ADVISORY COMMITTEE PAGE 8 MINUTES OF REGULAR MEETING OF MARCH 22, 2021 that was picking people up north of Jackson Street. That bus was running on that route pretty much all weekend. XII. Items for The Next Agenda and Date: ADHI 26. 2021 XIII. Adjournment There being no further business, Acting Chairperson White adjourned the meeting at 7:04 p.m. om JoAnne White, Acting Chairperson jg Date: Cn Cf SEA_ T_ IAN J ryil� HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meetinq Date: April 26", 2021 Agenda Item Title: Informational Updates on the Discussion of Garden Club Park Improvements Background: At the March 22ntl, 2021 meeting the Committee had a lengthy discussion in regards to Garden Club Park. Since that meeting staff has begun to do some improvements, we have also received some research documents from Ms. Drumheller and the City Clerk's office. The Committee voted to allocate $5,000 to the replacement of the existing water fountain and use any leftover funding for the purchase of new benches. If Agenda Item Reauires Expenditure of Funds: Total Cost: n/a Attachments: A) Email from Ms. Drumheller outlining research she has done ........... pg. 1-2 B) Agreement Documentation with Pelican Island Garden Club ........... pg. 3-7 C) Resolution & Supporting Documents naming Garden Club Park ....... pg. 8-14 Brian Benton From: Victoria Drumheller <vick!.drumhellerrn@gmail.com> q•' Sent: Wednesday, April 21, 2021 7:60 AM To: Brian Benton �f Subject: Garden Club park report 1 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. hi Brian! I have written a report to provide the committee at the next meeting regarding the Garden Club Park. could you send it out to committee members so that they have the info prior to the meeting? Report on contacts regarding the Garden Club Park on Barber Street Here is some information I have been able to get regarding the Garden Club Park I posted on NextDoor asking for information related to the Sebastian Garden Club as well as anyone that has information about the development of the Garden Park. I posted on Facebook Sebastian Page as well as my personal page asking for information or public input. I have sent a message to the local Boy Scout Troop that meets in Sebastian, and did get a response that the message would be given to the troop leader. I have not received a response as of this time. I called the IRC Garden Club, made contact with the secretary. She recently had surgery and is recuperating, but she did send me a message that she would look into archives for some information. There is a Sebastian Garden Club Facebook page. It has 76 members. I joined the group, and posted about the Park. I did receive a couple of comments, but not much history available from this page. Here are folks that I have had contact with regarding the Park 1. Tom Frame: He was the city manager from 96-98, and he messaged me that the Garden Club asked City council to approve for them to improve this park area, plant, and provide upkeep. He said there should be documentation regarding this in the minutes, so at least we have a time frame of when this occurred. 2. Karen Vatland: She is the treasurer of the IRC Garden Club. She is going to look at the Garden club files from 96-98 to see what she can find related to the park. She is recovering from surgery at this time, so I will contact her again in May to see how she is doing. 3. Joann Gram: This was a great contact! A friend of hers talked to her and gave me her number. She was one of the women that petitioned the city to gain access to the park for improvements. Her home adjoins the park, and she still resides there. She is 96 years young, and it was a joy to talk to her about the goals and how the park progressed. So here is her story: The Garden club got permission from city council to build up the park. They raised money to build the gazebo that is still there, and according to Joann, there should be names in the top of the gazebo of contributors.. they raised money for the fountain and had it installed. The first tree planted was an Oak tree, planted by her kids in honor of I her and her late husband. Many of the trees planted there were because word spread that you could plant a tree there in memory of a loved one. That is how the tree planting progressed one by one. The club is no longer in existence, she said most of the members that worked on this park have passed away. As the yeaes went by, people were too busy to tend to the park, and no younger members were helping, so it just fizzled out, according to Joann. I spoke with her son also, and I have her contact information. She said she has some records but has to think about where she placed them in the house. 4. 1 have three city residents who have given me contact information that would be interested in helping clean up the park. 5. 1 have had 2 city residents ask for a walking path at that park for increased utilization. Some thoughts after the contacts I have made: 1. Would this park prosper as a Garden Memory Park? Could the city have residents plant a tree, sponsor a bench, etc in memory of a loved one? 2. Is it possible to get a cost of a walking path, including the bridges, and fund raise for this park to be improved? The location is great, and with a few modification, this park could be a wonderful place to sit and read, take a walk, bird watch, etc. 3. There are some larger clubs in Sebastian that would be worth contacting for help and support. Exchange Club, Lions Club, etc. 4. I'm not sure how to access archived council minutes, maybe the city clerk could help with this? The information, or the proclamation for this park would be good history to have available for further planning. thanks so much for all you and your staff do for our parks! Vicki Vicki Drumheller Cell., 772-713-7273 "We must go beyond the constant clamor of ego, beyond the tools of logic and reason, to the still, calm place within us: the realm of the soul." Deepak Chopra LICENSE KNOWN ALL MEN BY THESE PRESENTS that the City of Sebastian, 1225 Main Street, Sebastian, Florida, 32958, hereinafter called "Grantor", in consideration of the sum of TEN AND N01100 ($10.00) DOLLARS, and other valuable considerations, receipt of which is hereby acknowledged, does hereby grant to the Pelican Island Garden Club, 272 Zane Avenue, Sebastian, Florida, hereinafter called "Grantee", a non-exclusive irrevocable license for the planting and maintenance of certain landscaping upon and across a portion of a city -owned park situated in the County of Indian River and State of Florida, more particularly described in Exhibits "A" and "B", which are attached hereto and incorporated herein by this reference. The Grantor shall assist in the installation and maintenance of the landscaped area. RESERVING to Grantor the right and privilege to use the land conterminous with the license herein granted for all purposes not inconsistent with the Grantee's. The within grant of license and easement is non-exclusive. In the event the Grantee does not utilize the license for the aforesaid purpose or abandons it for one (1) year after 1it y� Q _ Acn, , the license granted herein to Grantee for that -ceAe area only shall be deemed null and void at the option of the Grantor and the Grantor shall have the immediate right to reenter and terminate the privileges granted hereby. upon such reentry, the complete title and ownership of this license shall vest in the Grantor and the license shall be terminated. IN WITNESS WHEREOF, the the Grantor has executed this License p this day of V 19 aa_. Witness: STATE OF FLORIDA COUNTY OF INDIAN RIVER udg Thomas W. F4bne City Manager I HEREBY CERTIFY that on this dayon this day of�/ 10 before me appeared r o is personally known to me or has produced 14,1/fi as identification. WITNESS my hand and official seal at Sebastian in the County of Indian River, and State of Florida, the day and year last aforesaid. (SEAL)e`i:_ me dui+ VSAf xaim OT PDBLIC RIDA someem.0 nrer�wesum.. T GE my Commission Expires: a Pelican Island Garden Club - � sebastiam F&rida 101118197o� Tune 18, 1997 6 51i ` EXHIBIT "B" N JUN 1991 o Received City Asanageh Mr. Thomas Frame, City Manager a Lfi� City of Sebastian 1225 Main Street Sebastian, Florida 32958 Dear Mr. Frame: Pusuant to our discussions, the Pelican Island Garden Club is asking for permission from the city to activate a beautifi- cation program on the west side of Dominican Lake. We would like to install two large area beds in which we will put a minimum of three large trees each, plus suitable bushes, plants and flowers to make it attractive. We also would like to plant a fairly large live oak on the part of the land which juts out into the lake. We will put in a winding pathway covered with mulch, mulch the beds and install at least two benches. This will be a tranquil park, not an active one. Along with your permission to go ahead, we would like any cooperation the parks department can give us in the planting and watering of the trees and plants, as well as mowing of the park. It is our desire to make this an attractive addition to our city, without asking the city to provide funds. This is a project of the Pelican Island Garden Club, but we will be receptive to any help you can give us. It will be done in steps, and will be an ongoing project. We appreciate your cooperation. Sincerely, r Margaret Miquelon, President Pelican Island Garden Club Sebastian, Florida 32958 275 Zane Ave. Sebastian, Florida 32958 City of ,Sebastian, Florida eey� Subject: License Agreement Between the City Agenda No. q 7 I8/ of Sebastian and the Pelican Island Garden Club For A Non -Exclusive Irrevocable license Department Origin: City Manager for the Planning and Maintenance of Certain Landscaping Upon Certain City Owned Date Submitted: 07/02/97 Property. For Agenda of: 07/09/97 Approved for Submittal by: City Manger�/uQtsa4uf• G Exhibits:() Letter From Margaret Miquelon, President Pelican Island Garden Club ® Copy of Letter From City Manager to Garden Club ® Proposed License Agreement * Map Of The Subject Property EXPENDITURE AMOUNT BUDGETED: APPROPRIATION REQUIRED: N/A N/A I REQUIRED: N/A SUMMARY Over the past several months, dialogue has developed between the City Manager and the Pelican Island Garden Club over the landscaping, beautification and improvements to that tract of land that is owned by the City abutting, Dominican Lake. In particularly, the property is bounded on the muthwest by Berber Street to the northwest by Rose Arbor Drive and to the southeast by Dominican Terrace. The Garden Club would like to be able to proceed with the improvement to the subject property through landscaping, walking trails, park benches, etc., and members of public works and the City Manager's Office have met with representatives of the Pelican Garden Club on site and agree that it would be a useful effort on part of the Garden Club. The Garden Club does not propose to assume the responsibility for maintenance of the property but would like to work in enhancing the property as a donation to the City. From a staff prospective, we are very supportive of this approach and have advised the Garden Club that coordination would be most important to insure cost effective maintenance with various improvements. RECOMMENDATION 1aommend approval of the License Agreement authorizing the Pelican Island Garden Club a non- .=lusive irrevocable license for the planning and maintenance of certain landscaping upon and across 'ire subject property abutting Dominican Lake. 1 EX�,I�II- C 1 City of Sebastian, Florida 1 Subject: Dedicating Tract C, Block 223, Agenda No. 98.016) Sebastian Highlands, Unit 8 as a park and 1 naming it Garden Club Park. Department Origin: City Manager Date Submitted : January 7, 1998 1 Approved for Submittal by: City Manager For Agenda of: January leJ, 1998 1 1 1 1 1 1 1 i 1 1 1 1 i 1 Exhibits: • Proposed Resolution No. R-98-07 • Letter dated December 14, 1997, from Pelican Island Garden Club EXPENDITURE REQUIRED: I AMOUNT BUDGETED: I APPROPRIATION REQUIRED: N/A NIA N/A SUMMARY STATEMENT On July 9, 1997, the City entered into a license agreement with the Pelican Island Garden Club which would allow the club to landscape Tract C, Block 223, Sebastian Highlands, Unit S. Subsequently, through efforts of the Garden Club and citizens, the tract has been greatly transformed as evidenced by viewing the property and as outlined in a letter from the Garden Club. A request was made to dedicate the property as a park. Research indicates that the tract was never dedicated by the developer as a park and would required the action by the City Council if it were to be an official park The Pelican Island Garden Club also asked if the park could be named Garden Club Park. If the Council is amenable to dedicating and naming the park, a resolution has been prepared for that purpose. RECOMMENDED ACTION Move to approve the proposed Resolution R-98-07. RESOLUTION NO. R-98-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA DEDICATING TRACT C, BLOCK 223, SEBASTIAN HIGHLANDS SUBDIVISION, UNIT 8, AS RECORDED IN PLAT BOOK 6, PAGES 9 THROUGH 14, OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA AS PARK AND NAMING THE PARK GARDEN CLUB PARK; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian, Florida is the fee simple owner of Tract C, Block 223, Unit 8, Sebastian Highlands as recorded in Plat Book 6, pages 9 through 14, in the Public Records of Indian River County, Florida; and WHEREAS, the City Council of the City of Sebastian, Florida on July 9, 1997, granted a license to the Pelican Island Garden Club to landscape and improve said Tract C; and WHEREAS, a significant number of trees and plants have been planted on Tract C through donations and volunteers throughout the community promoted by the Pelican Island Garden Club; and WHEREAS, sensitivity to both domestic horticultural and native species have been integrated into the landscaping of Tract C to promote the use of proper landscaping techniques; and WHEREAS, it is the desire of the City Council of the City of Sebastian to urge the continuing community support through citizen volunteers and donations; and WHEREAS, it is the desire of the City Council of the City of Sebastian to insure the continual use of said Tract C as a public facility in a park like setting; and WHEREAS, said Tract C has never Been dedicated as a City park; and WHEREAS, it is the desire of the City Council of the City of Sebastian, Florida, to dedicate Tract C, Block 223, Unit 8, Sebastian Highlands as a park and provide a name for the park; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCU. OF THE CITY OF SEBASTIAN, as follows: SECTION 1. Tract C, Block 223, Unit 8, Sebastian Highlands is hereby dedicated to the general public of the City of Sebastian, Florida, as park; SECTION 2. The name for the park be Garden Club Park; SECTION 3, EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Walter W. Barnes Vice Mayor Richard J. Taracka Councilmember Louise R. Cartwright Councilmember Larry Paul Councilmember Ruth Sullivan day of The Mayor thereupon declared the Resolution duly passed and adopted this 1998. CITY OF SEBASTIAN, FLORIDA By: Walter W. Barnes Mayor ATTEST: Kathryn M. O'Halloran, CMC/AAE City Clerk (SEAL) Approved as to Fonn and Contents: Valerie F. Settles, City Attorney 0 I I 1 1 t 1 1 t PeCican IsCand Garden CCub 3.4157^o 777z Sebastian, glm icfa December 14, 1997 ° DEC 1997 �1 Race ved The City of Sebastian Attention: Mr Frame, City Manager Dear Mr. Frame: I thought it was about time that I sent you an inventory of the trees, plants and bushes that the Pelican Island Garden Club has planted in the little park which has been our primary project for the last six months. Many of these trees have been donated as memorials, some have been donated out of friendship, and many have been purchased by the club. All donations have markers specifying by whom, to whom and the kind of tree. I have put the letter N by the native plants on my list. We appreciate the cooperation of the Parks Department and especially Chris McCarthy working with us so diligently. The paths look great with the city's mulch. Mr. Mike Rhodes of The Landscape Stop donated the cypress mulch for the trees and beds and has been most supportive of our project. Very soon we will be self sufficient as far as watering is concerned, for we have installed a pump that will syphon water from the pond, thus doing away with the need to leave the city water truck in the park on weekends. we are planning (in conjunction with the Sebastian Tree Commission) to have the Arbor Day Ceremony at the park January 16 at 1 p.m. The Pelican Island Garden Club has worked extremely hard to get the park in the shape it is now, and hope you approve of what we have done. we will continue, with your approval, 01 and that of the City Council, to plant more trees and plants tc help beautify our city. Thank you very much for all your cooperation. 6 Red Cedars N. 5 Laurel Oaks N. .- 4 hive -Oaks No ' 4 Red Maples N. 6 Queen Palms 2 Double Queen Palms 1 Large Queen Palm 2 Awabukis 1 East Palatka Holly N. 4 Dahoon Holly N. 11 Weeping Hibiscus Trees N Yours very truly, Margaret Miquelon, President 12 Hibiscus bushes N. 2 Yuccas 2 Wax Myrtle Bushes N. 6 Bald Cypress N. 1 Erilly Tree N. 4 Split Leaf Philodendron 1 Sheffeleria 40 liriope 1. Norfolk Pine 20 Indian Hawthorne 32 signs identifying tree, memorial and donor. ■ 1 1 1 1 1 Regular City Council Meeting DRAFT October 13, 1999 Page Two 99.192 5. JN VFS19TURE OFPIEWLY APPOINTED CITY COUNCIL MEMBER WALTER BARNES Mr. Banes was sworn in by the City Clerk and took his place on the dais. 6. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) lk.v err Aew 11l ageda may ba odded.11y opal a mxaJm'ly wNofCiIyCawdl.berx(R-99-21) Mayor Neuberger recommended adding the removal of the water restriction to the agenda Following some discussion, it was the consensus of City Council to direct the City Manager to ascertain current aquifer levels and place the item on the ere t agenda 7. PROCLAMATIONS. ANNOUNCEMENTS AND/OR PRESENTATIONS 99.046 A. Presentation of Certi(icaW IQ Empkyeca of the Second Quarter 1999 - Gerry Kubes • Building Department - Gary Johnson - Public Works Mayor Neuberger read brief bics and presented plaques to Gerry Kubm and Gary Johnson, 99.193 B. Presentation by Pelican island Garden Club (City Manager Transmittal 10/6/9Q_Miquclon Lew) Trudy Haling, President of the Garden Club, gave a brief presentation to City Council about Garden Club Park and its plans to build a gazebo, and requested that electricity be made available in the park. Mayor Neuberger offered to donate his services for the electrical work. CrrY ATTORNEY MATTERS Said he had sent the letter to the Attorney General regarding real estate licenses. 9. CITY MANAGER MATTERS Reported on the Indian River County agreement for allocation of $200,000 for the Good Guys property, which will be on the Tuesday commission agenda and will come to Council m the near future Reported that US Fish and Wildlife will attend the 10/27/99 meeting to discuss a scrub mitigation agreement alvoF SE�T.LAN HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meetinq Date: April 26�, 2021 Agenda Item Title: Electronic Marquee Sign at Riverview Park Review and Discussion Background: At the February 22ntl, 2021 staff presented the concept of installing an electronic marquee sign at Riverview Park. Following that meeting staff discussed with the vendor the details of the discussion that was had amongst Committee Members. The vendor has provided a cost estimate and a new design (included in agenda) that raises the marquee from 20" from ground level to 36" above ground level. If Agenda Item Requires Expenditure of Funds: Total Cost: n/a Attachments: A) New design of EMC signs showing the increase to 36" of open space under the Electronic Marquee