HomeMy WebLinkAbout05-17-2021 BAC AgendaOYU
SEPAST
HOME OF PELICAN ISLAND
SEBASTIAN BUDGET REVIEW ADVISORY COMMITTEE
AGENDA
6:00 P.M. MONDAY — MAY 17, 2021
CITY HALL
1225 MAIN STREET
a. Call to Order
b. Pledge of Allegiance
c. Roll Call
d. Approval of Minutes: Meeting of February 8, 2021
e. Review of Second Quarterly Report — FY 2020-2021
f. Reports from Chief Financial Officer:
• Received GFOA Budget Award on Budget Document — 17t" Consecutive Year
• Preliminary Taxable Values due before June 1st. ( Final before July 1st.)
• Budget Presentation/Proposed Millage on July 28t". (Documents by June 23`d.)
g. General Discussion by Members
h. Public Comments
i. Next Meeting Date — Monday, July 12, 2021
j. Adjourn
Agenda Attachments:
• Minutes for Meeting of February 8, 2021
• Second Quarterly Report — FY 2020-2021
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I
DRAFT
CITIZENS BUDGET REVIEW ADVISORY COMMITTEE
MINUTES OF REGULAR MEETING
FEBRUARY 8, 2021
Chairman Napier called the Citizens Budget Review Advisory Committee meeting
to order at 6:00 p.m.
II. Pledge of Allegiance was recited by all.
III. Roll Call
Present:
Mr. Napier
Mr. Hoffman
Mr. Hall
Mr. Herlihy
Mr. Wilson
Absent:
Mr. Sullivan (a) -- Unexcused absence
Ms. Cerda (at -large member)
Mr. McGinn (at -large member)
Mr. Newhart (a)
Also Present:
Paul Carlisle, City Manager
Ken Killgore, Administrative Services Director/CFO
Barbara Brooke -Reese, MIS Manager
Janet Graham, Technical Writer (via Zoom)
IV. Selection of Chairperson
Mr. Hoffman nominated Mr. Napier as Chairperson. There being no further nominations,
Mr. Napier was approved as Chairperson by unanimous voice vote.
V. Selection of Vice-Chainmerson
Mr. Hoffman nominated Mr. Herlihy as Vice -Chairperson. Mr. Napier seconded the
nomination. Mr. Herlihy was approved as Vice -Chairperson by unanimous voice vote.
VI. Avvroval of Minutes: Meeting of Auoust 31, 2020
Mr. Napier asked if all Committee members had reviewed the Minutes of August 31, 2020.
All indicated they had. He called for a motion. A motion to accept the Minutes as
presented was made by Mr. Herlihy, seconded by Ms. Cerda, and approved unanimously
via voice vote.
VII. Review of Fourth Quarterly Report -- FY 2019-2020
Mr. Killgore explained to the new Committee members the procedure he follows when
CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 2
MINUTES OF FEBRUARY 8, 2020 MEETING
preparing these reports and presenting them to City Council. He gave a PowerPoint
presentation and explained the various reports (SEE ATTACHED). He explained the
Agenda Transmittal Form, which also included Resolution No. R-21-02. The Summary
of Budget Changes covered all the adjustments that have been made to the budget during
the three months from July to September 2020. They are broken down into categories,
and it showed the ones that were previously approved by City Council during their normal
business meetings and the ones that are being submitted for approval after the fact.
General Fund Revenues were then reviewed. The year ended with an annual amount of
revenues that were collected at 94.4%. That is lower than the City's normal collection
rate due to some unexpected events that happened during the year such as the state
revenue sharing due to the COVID pandemic. Expenditures were 95.2%, just slightly
lower than normal relating to departmental expenses. The end result was, and what we
have now as a draft of the City's audited financial statements, $5,703,000.00 in reserves.
Those are the amounts that are not committed at that point in the year.
He next explained what has happened to the reserves since the beginning of the year.
We started off with a fund balance of $5.9 million plus the $275,000.00 R&R account. An
ending amount of reserves totals $5,419,259.00. After deducting the assigned funds of
$283,742.00, there is a total of $5,144,259.00 in unassigned reserves plus the
$275,000.00 in the R&R account for a total of $5,419,259.00, which is higher than what
was projected. Regarding the status of the hurricane reimbursements, the City still has
due from Hurricane Matthew $143,000.00. From time to time Mr. Killgore will get
correspondence requesting additional information, but there has not been any movement
on this.
The Stormwater Fund, the Golf Fund, the Airport Fund, and the Building Fund were all
reviewed. The Fund Summaries and the General Fund Department reports were
covered. He then reviewed the Capital Project Status Report as of September 30, 2020.
There are several projects that are still underway. The Quarterly Investment Report sets
forth where the City's money is, the local bank account, the State Board of Administration
investment funds, and another investment fund that is approved for cities to invest in
called Florida Trust. There is a summary of some interFund loans that are being carried
and what terms there are and how much has been instructed to be outstanding at the end
of the fiscal year.
The balance of the report is information that each department submits to his office to
compile a summary of their activities during the quarter.
Mr. Killgore then called for any questions/comments from the Board members.
Mr. Hall asked, taking into the account the first quarter of this fiscal year, what is the
current general fund balance. Mr. Killgore explained that at the end of the last fiscal
n
JK
CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 3
MINUTES OF FEBRUARY 8, 2020 MEETING
year, September 30th, it is about $5.4 million. He does not have the first quarter report
for this year yet.
Mr. Herlihy asked Mr. Killgore if there is any prospect at all on the FEMA recovery of
$143,000.00. Mr. Killgore stated he last heard from FEMA approximately three weeks
ago. He got a report that their project manager for our account has left, and they will be
looking at it. He sent a message back to them explaining that we have been waiting a
long time for this, so anything they can do, to please help us. They have five years to
come back to the City and question what was submitted. He is hoping that at some point
someone will review it and say that this thing has been outstanding long enough, and they
will finally send the money. He further explained that this figure is not recorded as a
receivable. It is not like we have this amount as part of our fund balance. When those
monies do come in, it would be additional revenue. Mr. Herlihy stated that when he
reviewed each individual department, he saw that the overall percentage was 5% below
budget. He was absolutely amazed. iven all the problems that everyone has had this
year, that is a fantastic job on everyone's part as far as staff, management, and everyone
by coming in under 5% below budget.
Mr. Hoffman addressed the hurricane reimbursements. He asked the status on the funds.
Did we have to send the money back yet, or is it still sitting in the unallocated reserves --
the overpayment that they sent us? Mr. Killgore stated that is correct. There is about
$140,000,00 that the City hopes they will reimburse us for, but there are two separate
issues. Mr. Hoffman asked regarding the General Fund Balance Forecast it shows
$12,470,844.00. He asked how that is tied back to the expenditures year-to-date number,
$12,887,000.00. Mr. Killgore stated it would be the $177,000.00 that was spent on R&R
and the $283,000.00. Mr. Hoffman said he would doublecheck that. He further stated he
would second Mr. Herlihy's comments that the City did a really good job of trying to control
expenses.
Mr. Napier stated he thought it was a very good report. He asked Mr. Killgore if he would
send an email to the manager at FEMA and tell them that, since they overpaid that
$90,000.00, credit it against the $143,000.00, and send us the $50.000.00. Mr. Killgore
stated that he gets a notice that there is a new manager before anything gets done.
Hearing no further comments/questions from Board members, Mr. Napier moved to the
next item on the agenda.
VII I. Review Budget Calendar and Discuss Next Meeting Date (Mav 17. 2021 )
Mr. Napier asked if anyone had an issue with the proposed calendar. Mr. Killgore
commented that his intent when he put the budget calendar together, that tonight we
would be reviewing both the fourth quarter of 2020 and the quarter through December 31,
2020. Time restraints did not allow him to get to that report. He proposed preparing the
report at this point and hopefully getting it to the Budget Committee via email, and they
CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 4
MINUTES OF FEBRUARY 8, 2020 MEETING
could then respond to him individually before he takes it to City Council, which he thinks
he is scheduled for the meeting on the 24th to present the first quarter to them. Otherwise,
there would need to be a special meeting, and he is not sure when he could get a special
meeting in, as this room is pretty much occupied for the remainder of the month and early
March. Mr. Napier said he would hate to wait till that May 17th meeting to review the first
quarter because, by then the second quarter is going to be past due. He asked if there
could be a special meeting scheduled for some time in March. Mr. Killgore stated he
would try to do that. That would delay him presenting the report to Council on the 24th,
but he will see if that can be accomplished. Mr. Napier asked if Mr. Killgore could email
the Committee members a copy of the agenda packet that goes to Council. Then they
could look at it at the May meeting. Mr. Killgore stated he would be happy to do that. It
was the consensus of the Committee that the calendar should be left as it is.
IX. General Discussion by Members
Mr. Hoffman asked what the status is on the state's revenue sharing. Mr. Killgore stated
that, although he has not done the first quarter report and does not have the document to
show right now, he has been looking at the revenue collections. There was the drop in
the state's revenue sharing at the end of last year where they cut us back severely. They
went from approximately $60,000.00 a month to something like $20,000.00 a month. That
only lasted for a couple of months, and then they started reinstating, particularly the
October/November/December collections are much improved. They still are not at the
levels we had. The state revenue sharing is from a trust fund that the state establishes
and puts a portion of the state's sales tax monies in that fund to pass on to the
municipalities. Of course, the business tax and sales tax receipts have had a negative
impact on that fund. It looks like it is recovering, but not to the levels yet that we have
been accustomed to in prior years. He stated that the City is about where it should be to
meet budget because the figures in the budget were reduced.
Mr. McGinn stated that he feels privileged to be on this Committee.
Mr. Carlisle stated he appreciates everything this Committee does in its oversight of the
budget. He also thanked Mr. Killgore and his staff for keeping the budget in order.
X. Public Comment -- None
XI. Adiourn
There being no further business, Mr. Napier adjourned the meeting at 6:32 p.m.
By: Date:
Chairman Larry Napier
j9
anaF
HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM
COUNCIL MEETING DATE: May 26, 2021
AGENDA ITEM TITLE: Resolution Accepting the 2nd Quarter Financial Report and
Recognizing Necessary Amendments and Adjustments to
the FY 2020-2021 Annual Budget.
RECOMMENDATION: Move to approve Resolution R-21-07.
BACKGROUND: Pursuant to City financial policies, budget reviews and any
necessary adjustments are presented to the City Council quarterly. A capital project status
report, investment report and accomplishments are also included.
Formal approval by the City Council was already given for
adjustments using the amounts required to cover repair of the roadway damaged due to failing
culverts, matching funds for the Square Hangar Engineering, additional 1% raises and
purchase of City Gateway Signs. Other items that were previously approved by the City Council
in the 2"d Quarter included increased funding for the Public Works Compound and increased
funding for the Taxiway. Adjustments being submitted for City Council approval include several
expenditures authorized by the City Manager using the General Fund R&R Account. No further
adjustments during the quarter require City Council approval.
In accordance with the authority given by the Annual Budget
Resolution, the City Manager can approve other budget transfers between accounts within
Departments and to make adjustments necessary to implement programs, projects and
expenditures that have been authorized by the City Council. Thus, the City Manager's
adjustments included budget changes within his $15,000 spending authority, adjustments
between budget accounts within the same departments, as well as adjustments allocating
additional funding sources.
The above adjustments are listed in Exhibit "A" that is an attachment to the Resolution.
If Agenda Item Requires Exaenditure of Funds:
Budgeted Amount: As per Exhibit "A" of the Resolution
Total Cost: N/A
Funds to Be Utilized for Appropriation: N/A
Attachments:
1. Resolution R-21-07 and Attachment "A"
2 2"d Quarter Financial Report, including Capital Project Status, Investments/Loans and
Accomplishments
Administrative Services Department Review:
City Attorney Review:
Procurement Division Review, if applicable:
City Manager Authorization:
Date:
RESOLUTION NO. R-21-07
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
APPROVING AN AMENDMENT AND RECOGNIZING CERTAIN ADJUSTMENTS TO THE
BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING
SEPTEMBER 30, 2021 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR
CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on
March 31, 2021 indicated that there were budget adjustments requiring formal approval by the City Council
and that previously approved amendments and adjustments by the City Manager should be recognized; and
WHEREAS, the City Council and City Manager have previously approved any other necessary
amendments and adjustments in accordance with the Annual Budget Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT:
Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year
beginning October 1, 2020 and ending September 30, 2021 has been amended and adjusted as necessary
within the quarter ending March 31, 2021; a summary of such amendments and adjustments being attached
hereto and more particularly identified as Exhibit "A"; the revised appropriations, if any, are set out therein
and are recognized as having been made to maintain and carry on the government of the City of Sebastian,
Indian River County, Florida.
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed.
Section 3. Sections of this resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City Manager, or the City
Manager's designee, without need of further action of the City Council by filing a corrected copy of same
with the City Clerk.
Section 4. This Resolution shall become effective immediately upon its adoption.
It was moved for adoption by Councilmember
The motion was seconded by Councilmember
vote was as follows:
Mayor Ed Dodd
Vice -Mayor Jim Hill
Councilmember Bob McPartlan
Councilmember Fred Jones
Councilmember Christopher Nunn
and, upon being put to a vote, the
The Mayor thereupon declared this Resolution duly passed and adopted this 26 h day of May 2021.
ATTEST:
Jeanette Williams, MMC
City Clerk
CITY OF SEBASTIAN, FLORIDA
Mayor Ed Dodd
Approved as to form and legality for the
reliance by the City of Sebastian only:
Manny Anon
City Attorney
EXHIBIT "A" OF RESOLUTION R-21-07
SUMMARY OF BUDGET CHANGES
FOR THE QUARTER ENDED MARCH 31, 2021
ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL: y
Budget Before
Budget
Budget After
Project/Account
Change _
Adjustment
Change
Reason for Adjustment
Culvert Repair
$29,000
$21,329
$50,329
01/13/21 Approved using Stormwater Fund
Appropriated from Stormwater Reserve.
($255,507)
($21,329)
($276,836 )
eserves to repair roadway damaged due
to failingculverts.
Infrastructure
0
$277,516
$277,516
08/26/20 Approved using DST Reserves for
FDOT Grant
0
($222,013)
($222,013)
Grant matching needed for Square Hangar
Appropriated from DST Reserves
------------------------------------------------
(6,137,346)
--------------------
($55,503)
-------------
($6,192,849)
-------------------------------------------------------------
Engineering and Development Project.
Various Salary and Benefit Accounts
$10_,032,641
$59,669
$10,09_
Appropriated from General Reserves
_ ($174,775)
($46,492)
_2,310
($221,267)
10/14/20 Authorized by approvals of PEA
Appropriated from Stormwater Reserves
($9,526)
($3,642)
($13,168)
and PBA Labor Agreements provision for
Appropriated from Golf Reserves
($7,194)
($2,382)
($91576)
additional 1% raises if City Manager
Appropriated from Airport Reserves
($1,288)
($402)
($1,690)
believed City could do it.
Appropriated from Building Reserves
($11,282)
($3,751)
($15,033)
-----------------------------------------------
Improvements Other Than Buildings
$132,010
$44,000
$176,010
02/24/21 Approved using DST Reserves to
APeropriated_frgg DST Fund Reserves_____
($6,192,849)_______
($44,000)
�$6,236,849)
purchase six City Gateway Signs.
------- ---------------------------------------
Buildings
088
$5,,899
550
$4,,417
$9,639,316
Ap proved using DST Reserves to increase
Appropriated from DST Fund Reserves
---------------------------------------------------------------
($6,236,849 )
0
-----------
{$1 266)
------ ----------------------
current year funding for construction of the
Public Works Compound.
Infrastructure
$569,264
$731, 14
FAA Grant-�
($519,338)
_$161,762
($138,604)
($�6��/,942�
03/10/21 Approved increase in project costs
FDOT Grant_ _
- ($241963)
�$11,589) �$36,552)
of Taxiway and using DST Reserves for
additional matching requirements.
Appropriated from DST Fund Reserve
($24,963)
($11,5-891
($3_6.552)
ADJUSTMENTS BEING SUBMITTED
FOR CITY COUNCIL APPROVAL:
Budget Before
Budget
Budget After
Project/Account
Change
Adjustment
Change
Reason for Adjustment
Vehicles and Equipment
Used General Fund R&R Reserve to
Appropriated from General Reserves
--------------------------------------- -------------
_$71,464
($57,964)
-
--- ---------
_$6,221
($6,221)
- -- ------------
_$77,685_
($64,185)
-
replace air conditioner in the Police
R&M Buildings
$y5,¢�71
$-1 2-24-
'�4�
$- 86--,851--
Used General Fund R&R Reserve to
propriated_from General Reserves
i$ 4,185)
($1,
($A5,409)
replace lock at Hardee Park Restroom_
W orking Waterfront Improvements
$508,135
$14 837
$522 972
Used General Fund R&R Reserve to do
Appropriated from General Reserves
($65,409)
($14,837)
($80,246)
emer encK_re ap irs to the seawall.
IR&M Buildings
$86,851
$5 000
$91 851_
Used General Fund R&R Reserve to
Appropnated from General Reserves
IR&M
($80.246�.........
($5 000)_____
($85 246)
replace the Community Center roof.
Irrigation
$5,500
$2,730
' $8,230
Used General Fund R&R Reserve to cover
Appropriated from General Reserves
($85,246)
($2,730)
($87,976)
unexpected irrigation repairs in Parks.
ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER:
Budget Before Budget Budget After
and COVID-19 Related Purchases
oyee Sick or COVID-19 Work
I Business Grants �-
anae_-
Adiustment
Change
$40,000
$314,382
$354,382
$80,000
$45,668
$125,668
$357,500
$180,000
$537,500
Rental and _Mortgage Assistance Grants
$446,822
(390,050)
$56,772
CARES Act Proceeds __________________________($924,322)______($150,000)_
�
($1,074,322)
Vehicles & Equipment
0
$15,000
$15,000
Confiscated Property
---------------------------------------------------
($1,000)
($15,000)
($16,000)
Vehicles &Equipment . _
-------------------
$242,050
---------------
$12,150
---------
$254,200
Contract Mowing Services
$378,222
($12,150)
$366,072
Reason for Adjustment
Adjustment for additional amount eligible
for reimbursement from the CARES Act.
Actual to date is: $282,262 in Purchases,
$125,668 for Work, $533,500 in Business
Grants and $56,772 for Rental and
_Mortgage Grants ----------------------------
Adjusts Law Enforcement Forfeiture Fund
for award via court proceedings of a
confiscated 2015 Kia Sedan.
----------------------------------------------
Adjustment to cover the cost of a trailer
needed for the Stormwater crews.
CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT
SECOND QUARTER ENDING MARCH 31, 2021 SUMMARY
THE SECOND QUARTER FOR GENERAL FUND ENDED WITH
59.7% OF THE TOTAL BUDGETED REVENUES RECEIVED DUE
General Fund Revenue
PRIMARILY FROM PAYMENTS OF
AD VALOREM
TAXES.
DEPARTMENTS SPENT 503% OF THE BUDGETED AMOUNTS.
5,000
OAdrieted Budget Wearto Os@
MIS WAS OVER 50% OF BUDGET
DUE TO MAKING THE
ANNUAL PAYMENTS OF
SOFTWARE
LICENSES; POLICE DUE
4,000
TO ANNUAL MAINTENANCE CONTRACTS RENEWALS AND THE
3,000
PENSION CONTRIBUTION; AND NON -DEPARTMENTAL
DUE TO
O
2,000
INSURANCE PREMIUMS AND THE CRA
PAYMENT.
1,000
I GENERAL
FUND SUMMARY
�
Budget
YTD
%
o�J9\d� F
v�� Coe
Beginning Balance $
$ 5,703,001
Ad Valorem Taxes
4,563,724
4,254,890
93.2%
Franchise Fees
1,462,101
555,726
38.0%
Utility Taxes
3,122,777
1,211,541
38.8%
Hurricane Recoveries
143,666
0.0%
General Fund Expenditures
Intergovernmental
2,341,085
1,238,720
52.9%
Charges for Service
744,033
376,017
50.5%
OAejusted Budget MY,-, Oate
Licenses and Other
578,700
206,095
35.6%
6,500
Transfers From Other Funds
185,000
75,000
40.5%
4 5,500
Total Revenues $
13,141,086
$ 7,917,989
60.3%
1 4,500
From Fund Balance
127,266
0.0%
7 3500
iE 2,500
Total Sources S
13,268,352
S 7,917,989
59.r/o
2,500
City Council
59,737
23,499
39.3%
500 wmrzmr.mwAb
City Manager
292,499
132,156
45.2%
1500i �k _ Hc�'
0i A O`e
City Clerk
217,040
100,629
0
46.4/0
Gic{ G�N� !°" v'E_ eSFJ �a
Gm 0ke Od? �
City Attorney
201,426
88,179
43.8%
a��e
Admin Services
707,722
338,310
47.8%
MIS Division
516,961
271,864
52.6%
Police Department
6,402,230
3,348,841
52.3%
Roads and Drainage
1,040,937
445,165
42.8%
Public Facilities
1,095,203
491,809
44.9%
ADDITIONAL EXPENDITURES
REFLECT THE UNANTICIPATED
Leisure Services
1,122,549
460,025
41.0%
EXPENDITURE NEXT QUARTER OF $358,786 TO REPAIR THE
Community Dev.
517,184
234,387
45.3%
YACHT CLUB SEAWALL.
Non -Departmental
989,850
682,272
68.9%
Total Expenditures $
13,163,338
$ 6,617,136
50.3%
GENERAL FUND
BALANCE FORECAST
Unappropriated
105,014
-
n/a
Total Uses $
13,268,352
$ 6,617,136
49.90/6
Beginning Reserves 10/01/20 S
Fund Balance R&R Account
5,428,001 5 275,000
Ending Unappropriated Fund Balance
$ 7,003,854
Year to Date Revenue
7,917,989
Fund Balance/R&R Changes to Date:
Unfinished 2020 Projects
(39,379)
THE 4ii4s,ouu ON HURRICANE MATTHEW STILL REMAINS
Replaced Air Conditioner
(57,964)
UNPAID AND WAITING ON
A DETERMINATION
FROM FEMA.
Adjusted for 2% Raises
(123,846)
Adjusted for Holiday Bonuses
(11,550)
$2,250 Hurricane
R
Reimbursements
Adjusted for 1% Raises
Server Room Air Conditioner
(46,492)
(6,221)
$ine
$2,00o More Due
Hardee Park Restroom Lock
(1,224)
$1,750
Working Waterfront Seawall
(14,837)
Community Center Roof
(5,000)
$1500
Eligible Received
Park Irrigation Repairs
2,730
Year to Date Uses $
(221,267) $
(82,516)
$1,2so
Other Expenditures
(6,313,353)
$1,000
1
Current Reserves 5
6,811,370 S
192,484
Expected Changes to Year End:
$750
11
Additional Revenues
5,423,097
$500
Additional Expenditures
(7,010,002)
-
1
Ending Reserves $
5,224,465 5
192,484
$250 ,
Contingency Balance $
105,014
$_
Adjust R&R to $275,000
(82,516)
82,516
Matthew
Irma
Dorian Totals
Adjusted Reserves S
5,246,963 5
275,000
Eligible $1581745
$547,325
$34,104 $2,163,174
Assigned Funds
(748,742)
-
Received{ $1,438,079
rza
$547,325
$34,104 $2,019,508
Net Unassigned Reserves $
4,498,221 $
275,000
Total Unassigned Reserves
$
4,773,221
Projected in 2021 Budget
$
5,141,412
CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT
SECOND QUARTER ENDING MARCH 31, 2021 SUMMARY
MOST OF THE STORMWATER FEES ARE COLLECTED DURING GOLF COURSE BALANCES EXCLUDE THE LOANS FROM THE
THE FIRST QUARTER ALONG WITH PAYMENT OF PROPERTY GENERAL FUND AND BUILDING FUND WHICH WERE
TAXES. COMMMITTED FOR IRRIGATION/CLUBHOUSE WORK. ENDING
RESOURCES ARE PROJECTED TO BE BETTER THAN WHEN
STORMWATER FUND SUMMARY WE PREPARED THE 2021 BUDGET PROJECTIONS.
Budget YTD % GOLF FUND SUMMARY
Beginning Fund Balance $ $ 1,375,749 Budget YTD %
Stormwater Fees
Interest
Total Revenues
From Fund Balance
Total Sources
Operating Expenditures
Capital Outlay
II Contingency
r Transfer to Capital Projects
r Total Uses
Ending fund Balance
Expected Change to Year End:
Additional Revenues
Additional Expenditures
Additional Capital Outlay
Transfers to Capital Projects
9130121 Net Available Funds
Projected in 2021 Budget
2,039,714
44,844
2,084,558 $
280,478
2,365,036 $
1,533,653
254,200
31,202
545,981
2,365,036 $
1,813,872
2,775
1,816,647
3,192,396
680,744
68,096
1,325
750,165
2,442,231
267,911
(852,909)
(186,104)
(544,656
1,126,473
804,968
88.9%
6.2%
87.1%
0.0%
135.0%
44.4%
26.8%i
0.0% 11
0.2%
31.7%
AIRPORT REVENUES ARE HIGHER THAN 25% OF BUDGET
AND EXPENSES ARE 47.9%. THE DST LOAN IS PAID IN ONE
PAYMENT IN THE LAST QUARTER. BEGINNING AND ENDING
RESOURCES HAS BEEN ADJUSTED TO EXCLUDE THE
$527,891 LONG-TERM LIABILITY FOR THE DST LOAN.
AIRPORT FUND SUMMARY
Budget
Beginning Resources
Rents
Investment Income
Miscellaneous
Total Revenues
From Fund Balance
Total Sources
Operating Expenses
General Fund Advance
DST Fund Loans
Capital Outlay
Total Uses
ITotal Ending Resources
Expected Change to Year End:
Additional Revenues
Addditional Uses
9130121 Ending Resources
Projected in 2021 Budget
$
$
479,191
1,065
83,314
563,570
1,288
564,858 $
380,103
150,000
30,500
4,255
564,858 $
YTD
338,559
269,804
370
21,022
291,196
629,755
191,567
75,000
4,255
270,822
358,933
272,374
(294,036'
337,271
(38,046)
56.3%
34.7%
25.2%
51.7%
0.0%
50.4%
50.0%
0.0%
100.0%
47.9%
Beginning Resources
Charges for Service
Rent
Miscellaneous
Total Revenues
From Fund Balance
Pro Shop Sales
Pro Shop Purchases
Sales vs. Cost of Sales
Total Sources
Operating Expenses
Cart Loan Payments
Total Operating Expense
General Fund Payment
Building Fund Payment
Total Uses
Total Ending Resources
Expected Change to Year End:
Additional Sources
Additional Uses
9130121 Ending Resources
Projected in 2021 Budget
1,387,989
30,000
8,460
1,426,449
7,194
108,172
(70,000)
38,172
1,464,621 $
1,310,518 $
56,391
1,366,909
35,000
38,366
1,440,275 $
24,346 $
$
$
(640,608)
877,355
15,000
5,137
897,492
50,495
(35,426)
15,069
912,561
671,213
32,894
704,107
19,183
723,290
(451,337)
552,060
(716,985)
(616,262)
(672,196)
63.2%
50.0%
60.7%
62.9%
Na
46.7%
50.6%
39.5%
62.3%
51.2% 1
58.3%
51.5%
Na
50.0%
50.2%
BUILDING FUND ENDING RESOURCES REMAIN AT GOOD
LEVELS. THIS EXCLUDES THE STATE MANDATED REBATE
PAYABLE AND THE $1,175,140 LONG-TERM ADVANCE DUE
FROM THE GOLF COURSE.
BUILDING FUND SUMMARY
Budget YTD %
Beginning Resources
Licenses and Permits
Charges for Service
Fines and Forfeits
Miscellaneous
Golf Fund Loan Payments
Total Revenues
From Fund Balance
Total Sources
Operating Expenses
Capital Outlay
Contingency
Total Uses
Total Ending Resources
Expected Change to Year End:
Additional Revenues
Additional Uses
9/30121 Ending Resources
Projected in 2021 Budget
S
. g
840,800
15,300
6.350
18,922
38,366
919,738
34,110
953,848
894,431
46,828
12,589
953,848 $
$
821,128
554,371
12,956
2.700
9,586
19,183
598.796
598,796
361,687
22,957
384,644
1,035,280
320,942
(569,204)
787,018
754,730
65.9%
34.7%
42.5%
50.7%
50.0%
65.1 %
0.0%
62.8%
40.4%
49.0%
n/a
40.3% I
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 03/31/21
201712018
2018/2019
201912020
2020/20201
2020/2021
2020/2021
2nd QTR
2nd QTR
2nd QTR
2nd QTR
ANNUAL
PERCENT
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET
GENERAL FUND
TAXES
-5,211,563.21
-5,268,302.59
-5,303,644.79
-6,022,156.84
-92148,602.00
65.83%
LICENSES & PERMITS
-124,179.46
-108,685.36
-109,767.50
-107,946.80
-149,200.00
72.35%
INTERGVT'L REVENUE
-1,501,709.95
-1,603,158.38
-1,237,231.94
-1,238,720.42
-2,484,751.00
49.85%
CHARGES FOR SERVICE
-202,582.12
-304,731.29
-295,108.07
-376,017.11
-744,033.00
50.54%
FINES AND FORFEITS
-25,846.80
-19,096.37
-37,112.49
-19,027.76
-50,900.00
37.38%
MISC. REVENUE
-151,624.07
-214,810.50
-231,930.64
-79,120.40
-378,600.00
20.90%
TRANSFERS IN
-362,499.96
-19,999.98
-12,499.98
-75,000.00
-185,000.00
40.54%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-127,266.00
0.00%
GENERAL FUND REVENUE
-7,580,005.57
-7,538,784.47
-7,227,295.41
-7,917,989.33
-13,268,352.00
59.68%
CITY COUNCIL
24,160.05
21,659.04
24,003.75
23,498.67
59,737.00
39.34%
CITY MANAGER
127,809.13
135,780.94
127,778.64
132,156.34
292,499.00
45.18%
CITY CLERK
117,633.57
91,957.50
125,325.29
100,629.07
217,040.00
46.36%
CITY ATTORNEY
47,796.77
53,049.18
94,606.79
88,179.30
201,426.00
43.78%
ADMINISTRATIVE SERVICES
327,605.34
347,666.70
356,680.12
338,309.77
707,722.00
47.80%
M.I.S. DIVISION
212,854.48
220,172.46
267,227.25
271,863.95
516,961.00
52.59%
AUDIO VISUAL
-1,747.74
0.00
0.00
0.00
0.00
n/a
POLICE ADMINISTRATION
392,459.15
463,006.09
590,288.66
450,812.86
876,121.00
51.46%
POLICE PATROL
1,219,237.28
1,909,615.48
1,898,146.99
1,956,988.27
3,555,815.00
55.04%
CODE ENFORCEMENT DIVISION
84,809.22
86,392.63
89,775.00
88,224.73
197,439.00
44.68%
POLICE INVESTIGATIONS
368,119.98
413,854.32
590,942.41
593,062.76
1,110,496.00
53.41%
POLICE COMMUNICATIONS
292,015.72
285,093.21
292,670.38
259,752.72
662,359.00
39.22%
ENGINEERING
-18,841.15
0.00
0.00
0.00
0.00
n/a
ROADS AND DRAINAGE
452,071.00
426,486.84
493,276.75
445,165.01
1,040,937.00
42.77%
STORMWATER UTILITY DIVISION
479,511.99
0.00
0.00
0.00
0.00
n/a
CENTRAL GARAGE
102,926.68
124,363.35
95,826.89
98,721.39
214,824.00
45.95%
FACILITIES MAINTENANCE
188,356.84
184,335.06
260,103.62
277,315.79
648,857.00
42.74%
LEISURE SERVICES
428,493.41
532,479.17
508,704.66
460,025.03
1,122,549.00
40.98%
CEMETERY
92,777.87
85,938.30
85,806.63
115,771.67
231,522.00
50.00%
COMMUNITY DEVELOPMENT
170,796.85
165,213.37
262,962.58
234,386.50
517,184.00
45.32%
NON -DEPARTMENTAL
676,708.91
673,443.32
641,598.84
682,271.72
1,094,864.00
62.32%
GENERAL FUND EXPENDITURES
5,785,555.35
6,220,506.96
6,805,725.25
6,617,135.55
13,268,352.00
49.87%
LOCAL OPTION GAS TAX
TAXES
-302,575.50
-294,020.08
-306,904.50
-299,793.58
-710,000.00
42.22%
INTERGVT'LREVENUE
0.00
0.00
0.00
0.00
-14,105.00
0.00%
MISC. REVENUE
-2,162.37
-4,015.59
-1,849.05
-303.21
-13,808.00
2.20%
TRANSFERS IN
0.00
0.00
0.00
0.00
0.00
n/a
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-314,918.00
0.00%
LOGT FUND REVENUE
-304,737.87
-298,035.67
-308,753.55
-300,096.79
-1,052,831.00
28.50%
OPERATING EXPENSES
5,566.62
23,014.10
0.00
87,572.10
92,973.00
94.19%
CAPITAL OUTLAY
22,839.30
0.00
105,554.31
34,372.00
169,937.00
20.23%
DEBT SERVICE
121,251.10
120,126.80
121,992.80
121,781.20
243,340.00
50.05%
TRANSFERS OUT
14,399.31
409,683.00
606,893.40
478,175.24
546,581.00
87.48%
TO FUND BALANCES
0.00
0.00
0.00
0.00
0.00
n/a
LOCAL OPTION GAS TAX
164,056.33
552,823.90
834,440.51
721,900.54
1,052,831.00
68.57%
DISCRETIONARY SALES TAX
TAXES
-1,386,528.78
-1,438,621.77
-1,477,978.52
-1,532,253.04
-3,581,025.00
42.79%
MISC. REVENUE
-13,428.47
-41,334.57
-38,046.10
-5,678.42
-89,178.00
6.37%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-10,798,855.00
0.00%
DST FUND REVENUE
-1,399,957.25
-1,479,956.34
-1,516,024.62
-1,537,931.46
-14,469,058.00
10.63616
OPERATING EXPENSES
0.00
1,500.00
4,080.00
0.00
0.00
n/a
TRANSFERS OUT
1,224,106.51
658,589.23
864,599.79
1,157,870.90
13,734,474.00
8.43%
TO FUND BALANCES
0.00
0.00
0.00
0.00
734,584.00
0.00%
DISCRETIONARY SALES TAX
1,224,106.51
660,089.23
868,679.79
1,157,870.90
14,469,058.00
8.00%
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 03/31/21
2017/2018
2018/2019
2019/2020
2020/20201
2020/2021
202012021
2nd QTR
2nd QTR
2nd QTR
2nd QTR
ANNUAL
PERCENT
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET
RIVERFRONT REDEVELOPMENT FUND
MISC. REVENUE
-23,352.16
-28,560.44
-22,222.65
-18,587.97
-46,331.00
40.12%
TRANSFERS IN
-366,531.86
-404,673.34
-403,239.68
-457,671.66
-443,884.00
103.11%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-210,248.00
0.00%
RRD REVENUE
-389,884.02
-433,233.78
-425,462.33
-476,259.63
-700,463.00
67.99%
OPERATING EXPENSES
109,575.08
207,798.65
175,690.04
133,184.39
263,294.00
50.58%
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
0.00
n/a
GRANTS AND AIDS
15,000.00
0.00
15,000.00
0.00
40,000.00
0.00%
TRANSFERS OUT
250,000.00
30,000.00
0.00
74,932.07
252,171.00
29.71%
TO FUND BALANCES
0.00
0.00
0.00
0.00
144,998.00
0.00%
RRD EXPENDITURES
374,575.08
237,798.65
190,690.04
208,116.46
700,463.00
29.71%
PARKING IN LIEU OF FUND
MISC. REVENUE
-7,233.40
-700.42
-2,012.33
-3,065.01
-4,376.00
70.04%
FROM FUND BALANCE
0.00
0.00
0.00
0.00
0.00
n/a
PARKING IN LIEU OF REVENUE
-7,233.40
-700.42
-2,012.33
-3,065.01
-4,376.00
70.04%
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
0.00
n/a
TRANSFERS OUT
0.00
0.00
0.00
0.00
0.00
n/a
TO FUND BALANCES
0.00
0.00
0.00
0,00
4,376.00
0.00%
PARKING IN LIEU OF EXPENDITURES
0.00
0.00
0.00
0.00
4,376.00
0.00%
RECREATION IMPACT FEE FUND
MISC. REVENUE
-62,643.65
-57,009.25
-76,260.34
-86,554.19
-155,000.00
55.84%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-135,317.00
0.00%
RECREATION IMPACT FEE REVENUE
-62,643.65
-57,009.25
-76,260.34
-86,554.19
-290,317.00
29.81 %
OPERATING EXPENSES
0.00
0.00
0.00
0.00
0.00
n/a
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
0.00
n/a
TRANSFERS OUT
382,950.10
158,025.18
309,483.40
73,010.48
255,317.00
28.60%
TO FUND BALANCE
0.00
0.00
0.00
0.00
35,000.00
0.00%
RECREATION IMPACT FEE
382,950.10
158,025.18
309,483.40
73,010.48
290,317.00
25.15%
STORMWATER UTILITY FUND
MISC. REVENUE
-911,405.81
-1,829,562.51
-1,807,588.96
-1,816,646.51
-2,084,558.00
87.15%
TRANSFERS IN
0.00
0.00
0.00
0.00
0.00
n/a
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-280,478.00
0.00%
STORMWATER FUND REVENUE
-911,405.81
-1,829,562.51
-1,807,588.96
-1,816,646.51
-2,365,036.00
76.81%
PERSONAL SERVICES
0.00
395,308.96
315,556.06
326,030.42
708,142.00
46.04%
OPERATING EXPENSES
73,258.65
237,405.30
218,528.53
354,713.66
825,511.00
42.97%
CAPITAL OUTLAY
0.00
18,198.16
0.00
68,096.48
254,200.00
26.79%
TRANSFERS OUT
349,999.98
14,168.50
4,540.00
1,325.00
545,981.00
0.24%
TO FUND BALANCES
0.00
0.00
0.00
0.00
31,202.00
0.00%
STORMWATER FUND EXPENDITURES
423,258.63
665,080.92
538,624.59
750,165.56
2,365,036.00
31.72%
LAW ENFORCEMENT FORFEITURE FUND
FINES AND FORFEITS
-100.00
-150.00
-83.33
-15,000.00
-16.000.00
93.75%
MISC. REVENUE
-368.44
-541.74
-283.67
-26.44
-250.00
10.58%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
0.00
n/a
FORFEITURE REVENUE
-468.44
-691.74
-367.00
-15,026.44
-16,250.00
92.47%
OPERATING EXPENSES
3,970.99
2,566.04
0.00
1,500.00
0.00
100.00%
CAPITAL OUTLAY
0.00
0.00
0.00
15,000.00
15,000.00
100.00%
GRANTS AND AIDS
1,500.00
2,500.00
1,000.00
0.00
0.00
100.00%
TO FUND BALANCES
0.00
0.00
0.00
0.00
1,250.00
0.00%
FORFEITURE FUND EXPENDITURES
5,470.99
5,066.04
1,000.00
16,500.00
16,250.00
101.54%
STORMWATER DEBT SERVICE FUND
MISC. REVENUE
-2,208.48
-3,533.77
-1,981.47
-253.80
-1,000.00
25.38%
TRANSFERS IN
-201,895.98
-201,457.02
-200,677.50
-200,480.52
-400,961.00
50.00%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
0.00
n/a
STORMWATER DEBT SERVICE REVENUE
-204,104.46
-204,990.79
-202,658.97
-200,734.32
-401,961.00
49.94%
DEBT SERVICE
16,538.80
13,329.65
10,068.60
6,764.30
400,529.00
1.69%
TO FUND BALANCES
0.00
0.00
0.00
0.00
1,432.00
0.00%
STORMWATER DEBT EXPENDITURES
16,538.80
13,329.65
10,068.60
6,764.30
401,961.00
1.68%
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 03/31/21
2017/2018
201812019
2019/2020
2020120201
2020/2021
2020/2021
2nd QTR
2nd QTR
2nd QTR
2nd QTR
ANNUAL
PERCENT
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET
GOLF COURSE FUND
INTERGOVERMENTAL REVENUE
-50,000.00
0.00
0.00
0.00
0.00
n/a
CHARGES FOR SERVICE
-808,287.63
-937,526.73
-935,142.42
-892,424.57
-1,464,621.00
60.93%
MISC. REVENUE
-53,841.34
-19,655.33
-20,823.52
-20,136.86
-38,460.00
52.36%
TRANSFERS IN
-11,320.00
0.00
0.00
0.00
0.00
n/a
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-9,576.00
0.00%
GOLF COURSE FUND REVENUE
-923,448.97
-957,182.06
-955,965.94
-912,561.43
-1,512,657.00
60.33%
ADMINISTRATION
612,548.24
370,278.53
353,219.62
356,339.10
756,020,00
47.13%
MAINTENANCE
282,849.53
284,299.83
288,538.03
284,893.81
602,483.00
47.29%
GOLF COURSE CARTS
101,051.52
84,218.95
82,793.15
82,056.67
154,154.00
53.23%
GOLF COURSE FUND EXPENSES
996,449.29
738,797.31
724,550.80
723,289.58
1,512,657.00
47.82%
AIRPORT FUND
CHARGES FOR SERVICE
-10,121.85
-12,277.83
0.00
0.00
0.00
n/a
MISC. REVENUE
-257,712.63
-318,171.89
-281,452.69
-291,195.87
-563,570.00
51.67%
TRANSFERS IN
0.00
0.00
-4,691.00
0.00
0.00
n/a
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-1,690.00
0.00%
AIRPORT FUND REVENUE
-267,834.48
-330,449.72
-286,143.69
-291,195.87
-565,260.00
51.52%
PERSONAL SERVICES
77,947.21
66,170.97
33,059.95
33,524.89
71,578.00
46.84%
OPERATING EXPENSES
117,417.80
163.170.47
148.529.69
158,042.15
308,927.00
51.16%
CAPITAL OUTLAY
0.00
18,628.82
5,125.33
0.00
4,255.00
0.00%
DEBT SERVICE
0.00
0.00
0.00
0.00
30,500.00
0.00%
TRANSFERS OUT
12,499.98
19,999.98
12,499.98
75,000.00
150,000.00
50.00%
TO FUND BALANCES
0.00
0.00
0.00
0.00
0.00
n/a
AIRPORT FUND EXPENSES
207,864.99
267,970.24
199,214.95
266,567.04
565,260.00
47.16%
BUILDING FUND
LICENSES & PERMITS
-419,589.85
-386,430.08
-439,001.85
-554,370.66
-840,800.00
65.93%
CHARGES FOR SERVICE
-6,478.83
-5,661.90
-8,139.10
-12,956.10
-15,300.00
84.68%
FINES AND FORFEITS
-3,111.00
-4,255.00
-3,098.00
-2,700.00
-6,350.00
42.52%
MISC. REVENUE
-4,650.38
-8,061.54
-7,063.06
-9,586.19
-18,922.00
50.66%
TRANSFERS IN
0.00
-19,183.98
-19,183.98
-19,183.02
-38,366.00
50.00%
FROM FUND BALANCE
0.00
0.00
0.00
0.00
-37,861.00
0.00%
BUILDING FUND REVENUES
-433,830.06
-423,592.50
-476,485.99
-598,795.97
-957,599.00
62.53%
PERSONAL SERVICES
239,626.83
267,170.03
282,283.14
284,569.75
745,793.00
38.16%
OPERATING EXPENSES
42,641.16
46,477.24
71,019.81
77,117.42
152,260.00
50.65%
CAPITAL OUTLAY
0.00
0.00
0.00
234.51
46,957.00
0.50%
TRANSFERS OUT
0.00
0.00
0.00
0.00
12,589.00
0.00%
TO FUND BALANCES
0.00
0.00
0.00
0.00
0.00
n/a
BUILDING FUND EXPENSES
282,267.99
313,647.27
353,302.95
361,921.68
957,599.00
37.790%
CITY OF SEBASTIAN
GENERAL FUND DEPARTMENTS
QUARTER ENDING 03/31/21
CITY COUNCIL
PERSONAL SERVICES
OPERATING EXPENSES
TOTAL
CITY MANAGER
PERSONAL SERVICES
OPERATING EXPENSES
TOTAL
CITY CLERK
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
TOTAL
CITY ATTORNEY
PERSONAL SERVICES
OPERATING EXPENSES
TOTAL
ADMINISTRATIVE SERVICES
PERSONAL SERVICES
OPERATING EXPENSES
TOTAL
M.I.S. DIVISION
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
TOTAL
AUDIO VISUAL DIVISION
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
TOTAL
POLICE ADMINISTRATION
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
TOTAL
POLICE PATROL
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
TOTAL
CODE ENFORCEMENT DIVISION
PERSONAL SERVICES
OPERATING EXPENSES
TOTAL
POLICE INVESTIGATIONS
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
TOTAL
2017/2018
2018/2019
2019/2020
202012021
2nd QTR
2nd QTR
2nd QTR
2nd QTR
ACTUALS
ACTUALS
ACTUALS
ACTUALS
11,373.06
11,379.73
11,373.77
11,376.58
12,786.99
10,279.31
12,629.98
12,122.09
24,160.05
21,659.04
24,003.75
23,498.67
124,569.14
130,687.25
120, 674.26
126,851.75
3,239.99
5,093.69
7,104.38
5,304.59
127, 809.13
135, 780.94
127, 778.64
132,156.34
2020/2021
202012021
ANNUAL
PERCENT
BUDGET
OF BUDGET
22,732.00
50.05%
37,005,00
32.76%
59,737.00
39.34%
275,407.00 46.06%
17,092.00 31.04%
292,499.00 45.18%
74,633.17
77,990.37
80,543.55
84,425.18
184,750.00
45.70%
43,000.40
13,967.13
44,781.74
16,203.89
29,980.00
54.05%
0.00
0.00
0.00
0.00
2,310.00
0.00%
117,633.57
91,957.50
125,325.29
100,629.07
217,040.00
46.36%
0.00
0.00
13,339.02
75,393.26
164,039.00
45.96%
47,796.77
53,049.18
81,267.77
12,786.04
37,387.00
34.20%
47,796.77
53,049.18
94,606.79
88,179.30
201,426.00
43.78%
243,205.62
261,776.03
258,747.97
240,689.21
562,649.00
42.78%
84,399.72
85,890.67
97,932.15
97,620.56
145,073.00
67.29%
327,605.34
347,666.70
356,680.12
338,309.77
707,722.00
47.80%
120,924.30
139,875.56
162,827.07
158,408.48
358,104.00
44.24%
91,930.18
80,296.90
103,488.07
113,455.47
158,857.00
71.42%
0.00
0.00
912.11
0.00
0.00
n/a
212,854.48
220,172.46
267,227.25
271,863.95
516,961.00
52.59%
-678.08
0.00
0.00
0.00
0.00
n/a
-1,069.66
0.00
0.00
0.00
0.00
n/a
0.00
0.00
0.00
0.00
0.00
n/a
-1,747.74
0.00
0.00
0.00
0.00
n/a
315,270.66
382,256.03
483,011.15
370,311.96
740,467.00
50.01 %
77,188.49
80,750.06
87,583.51
80,500.90
135,654.00
59.34%
0.00
0.00
19,694.00
0.00
0.00
n/a
392,459.15
463,006.09
590,288.66
450,812.86
876,121.00
51.46%
1,089,906.35
1,742,333.62
1,743,401.76
1,817,645.56
3,206,256.00
56.69%
116,968.94
159,282.87
122,187.36
126,959.97
328,641.00
38.63%
12,361.99
7,998.99
32,557.87
12,382.74
20,918.00
59.20%
1,219,237.28
1,909,615.48
1,898,146.99
1,956,988.27
3,555,815.00
55.04%
76,015.76
78,884.61
81,275.22
81,047.16
176,731.00
45.86%
8,793.46
7,508.02
8,499.78
7,177.57
20,708.00
34.66%
84,809.22
86,392.63
89,775.00
88,224.73
197,439.00
44.68%
317,560.77
347,441.16
497,194.28
510,994.62
952,417.00
53.65%
50,559.21
56,418.16
66,638.95
72,568.14
147,479.00
49.21 %
0.00
9,995.00
27,109.28
9,500.00
10,600.00
89.62%
368,119.98
413,854.32
590,942.51
593,062.76
1,110,496.00
53.41%
CITY OF SEBASTIAN
GENERAL FUND
DEPARTMENTS
QUARTER ENDING 03/31/21
201712018
2018/2019
201912020
201912020
2019/2020
2019/2020
2nd QTR
2nd QTR
2nd QTR
2nd QTR
ANNUAL
PERCENT
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET
POLICE COMMUNICATIONS
PERSONAL SERVICES
287,088.21
280,732.55
286,426.03
255,469.30
648,523.00
39.39%
OPERATING EXPENSES
4,927.51
4,360.66
6,244.35
4,283.42
13,836.00
30.96%
TOTAL
292,015.72
285,093.21
292,670.38
259,752.72
662,359.00
39.22%
ENGINEERING
PERSONAL SERVICES
-2,422.90
0.00
0.00
0.00
0.00
n/a
OPERATING EXPENSES
-16,418.25
0.00
0.00
0.00
0.00
n/a
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
0.00
n/a
TOTAL
-18,841.15
0.00
0.00
0.00
0.00
n/a
ROADS AND DRAINAGE
PERSONAL SERVICES
254,577.14
231,545.76
275,401.18
292,176.01
623,386.00
46.87%
OPERATING EXPENSES
189,949.86
173,992.23
178,685.32
150,087.01
371,218.00
40.43%
CAPITAL OUTLAY
7,544.00
20,948.85
39,190.25
2,901.99
46,333.00
6.26%
TOTAL
452,071.00
426,486.84
493,276.75
445,165.01
1,040,937.00
42.77%
STORMWATER UTILITY DIVISION
PERSONAL SERVICES
270,606.69
0.00
0.00
0.00
0.00
n/a
OPERATING EXPENSES
207,918.30
0.00
0.00
0.00
0.00
n/a
CAPITAL OUTLAY
987.00
0.00
0.00
0.00
0.00
n/a
TOTAL
479,511.99
0.00
0.00
0.00
0.00
n/a
CENTRAL GARAGE
PERSONAL SERVICES
88,458.36
101,391.03
86,048.11
87,953.59
189,384.00
46.44%
OPERATING EXPENSES
14,468.32
13,377.31
9,778.78
10,767.80
22,940.00
46.94%
CAPITAL OUTLAY
0.00
9,595.01
0.00
0.00
2,500.00
n/a
TOTAL
102,926.68
124,363.35
95,826.89
98,721.39
214,824.00
45.95%
FACILITIES MAINTENANCE
PERSONAL SERVICES
51,279.45
78,723.27
132,957.41
137,884.19
290,597.00
47.45%
OPERATING EXPENSES
87,093.89
100,906.79
111,774.21
122,810.60
280,575.00
43.77%
CAPITAL OUTLAY
49,983.50
4,705.00
15,372.00
16,621.00
77,685.00
21.40%
TOTAL
188,356.84
184,335.06
260,103.62
277,315.79
648,857.00
42.74%
LEISURE SERVICES
PERSONAL SERVICES
240,364.41
343,436.38
357,528.81
330,031.59
802,159.00
41.14%
OPERATING EXPENSES
186,779.00
110,972.89
101,781.25
116,030.68
264,467.00
43.87%
CAPITAL OUTLAY
1,350.00
78,069.90
49,394.60
13,962.76
55,923.00
24.97%
TOTAL
428,493.41
532,479.17
508,704.66
460,025.03
1,122,549.00
40.98%
CEMETERY
PERSONAL SERVICES
72,003.82
70,083.19
74,906.17
103,254.60
176,307.00
58.57%
OPERATING EXPENSES
12,283.09
15,855.11
10,900.46
12,517.07
35,215.00
35.54%
CAPITAL OUTLAY
8,490.96
0.00
0.00
0.00
20,000.00
0.00%
TOTAL
92,777.87
85,938.30
85,806.63
115,771.67
231,522.00
50.00%
COMMUNITY DEVELOPMENT
PERSONAL SERVICES
158,066.02
153,534.82
173,435.31
200,967.26
434,559.00
46.25%
OPERATING EXPENSES
12,730.83
11,678.55
74,877.77
33,419.24
71,314.00
46.86%
CAPITAL OUTLAY
0.00
0.00
14,649.50
0.00
11,311.00
0.00%
TOTAL
170,796.85
165,213.37
262,962.58
234,386.50
517,184.00
45.32%
NON -DEPARTMENTAL
PERSONAL SERVICES
143,192.45
155,141.20
125,484.28
129,753.74
232,289.00
55.86%
OPERATING EXPENSES
464,279.02
497,845.12
511,423.56
546,854.98
737,061.00
74.19%
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
0.00
n/a
TRANSFERS TO OTHER FUNDS
69,237.44
20,457.00
4,691.00
5,663.00
20,500.00
27.62%
TO FUND BALANCES
0.00
0.00
0.00
0.00
105,014.00
0.00%
TOTAL
676,708.91
673,443.32
641,598.84
682,271.72
1,094,864.00
62.32%
GENERAL FUND EXPENDITURES 5,785,555.35 6,220,506.96 6,805,725.35 6,617,135.55 13,268,352.00 49.87%
0
CITY OF SEBASTIAN
CAPITAL PROJECT STATUS REPORT AS OF MARCH 31, 2021
Current
Prior
Project
Budget Share
Project
Year
Year
Expenditures
Percent
Funds
Number
Description
Budeet Sources
1 in Thousands of $s
Budge t
Expenditures
Expenditures
To Date
Expended Encumbrances
Remainine
FY2018
A1823
Cemetery Improvements
CTF
150
150,000
51,519
17,909
69,428
46.29%
76,214
4,358
A1824
Working Waterfront Phase
DST
26
25,700
4,710
20,300
25,010
97.32%
690
-
A1860
Stonecrop Drainage
DST
11
11,229
11,229
11,229
100.00%
-
TOTAL
$ 186,929
$ 56,229
S 49,438
$ 105,667
56.53 % S
76,904
S 4,358
FY2019
A1920
Working Waterfront Phase 3
FIND/DON/GF/DST/CRA/PILO
170/30/15/273/45/13
545,793
411,838
20,990
432,828
79.30%
108,693
4,272
A1921
Pickleball
DST/RIF
197/423
619,762
359
604,751
605,110
97.64%
-
14,652
A1925
Park Signage
DST/RIF
441155
199,000
53,165
53270
106,435
53.48%
92,565
-
A1960
Stonecrop Drainage
DST
12
12,000
-
12,000
12,000
100.00%
-
-
A1952
Construct Hangar
FDOT/DST
1,8001450
2,250,000
58,222
234,096
292,317
12.99%
318,361
1,639,321
TOTAL
$ 3,626,555
S 523,584
$ 925,107
S 1,448,690
40 % $
519,619
S 1,658,245
FY2020
A2004
PD Vehicles & Equipment (Complete)
DST
339
339,226
-
339,226
339,226
100.00%
-
A2006
Evidence Compound Paving & Carport
DST
40
40,000
10,046
129
10,175
25.44%
22,367
7,458
A2007
CDBG Grant Program
CDBG
250.7
250,769
4,898
13,720
18,618
7.42%
30,822
201,329
A2008
COVID-19 Expenses
Grant
1074
1,074,322
488,251
506,692
994,943
92.61 %
37,118
42,261
A2009
CDBG CARES Act Grant Program
CDBG
74.8
74,778
-
1,246
1,246
1.67%
-
73,532
A2021
BSSC Baseball Dugouts
RIF
80
80,000
16,174
20,085
36,259
45.32%
-
43,741
A2024
Park Improvements (Complete)
RIF(DON
12.6/2.5
15,111
3,672
11,439
15,111
100.00%
-
-
A2025
Community Center Office
DST
40
40,000
-
-
-
0.00%
-
40,000
A2026
Renovate Golf Tees
DST
50
50,000
951
30,603
31,554
63.11%
18,446
A2028
Riverview Park Sidewalks (Complete)
LOOT / CPA
46.5132
78,623
70,832
7,790
78,622
100.00%
-
1
A2029
CPA Signage & landscape
CRA
113
113,000
40,680
13,448
54,128
47.90%
45,872
13,000
A2030
Relocate Public Facilities Compound
DST
9639.3
9,639,316
239,961
244,859
484,820
5.03 %
712,280
8,442,216
A2050
Construct Taxi Lane
FAA/FDOT/DST
658/36.5/36.5
731,046
19,618
40,404
60,022
8.21 %
9,861
661,164
A2060
Roadway Swale Work
SW
60
60,000
-
25,865
25,865
43.11%
34,135
-
A2061
Canal Improvements
SW
1000
1,000,000
-
-
-
0.00%
-
1,000,000
A2062
Stonecrop Drainage
FEMA/DST
645/215
860,000
5,300
12,616
17,916
2.08%
-
842,084
A2063
Septic to Sewer Grant Program
IRLC/CRA
1001100
200,000
4,378
48,947
53,225
26.61 %
-
146,775
$ 14,646,191 S 904,760 $ 1,316,970 $ 2,221,730 15.17% $ 892,455 $ 11,532,006
FY2021
A2100
Server/Host Update (Complete)
DST
432
43,195
43,195
- 43,195
100.00%
-
-
A2101
Citywide Computers
DST
35
35,000
10,625
- 10,625
30.36%
-
24,375
A2102
Audio/Visual Equipment
DST
75
75,000
66,609
- 66,609
88.81%
8,287
104
A2103
COSty Equipment
DST
10
10,000
581
- 581
5.81 %
6,815
2,604
A2104
Phone System
DST
100
100,000
- -
0.00%
-
100,000
A2105
Network Infrastructure
DST
39
39,000
33,728
- 33,728
86.48%
-
5,272
A2106
Police Vehicles & Equipment
DST
350
349,982
-
- -
0.001/.
318,348
31,634
A2120
BSSC Lightning System (Complete)
OF/DST
5.7124
29,663
29,663
- 29,663
100.00%
-
-
A2121
Harrison Street Park Plaza
DST
270
270,000
-
- -
0.00%
270,000
A2122
N. Central Ave Event Plaza
DST
40
40,000
-
- -
0.00"/
-
40,000
A2123
Tree Protection Plan
DST
135
135,000
-
- -
0.00%
-
135,000
A2124
Playground improvements
RIF
70
70,000
-
- -
0.00%
-
70,000
A2125
Park Improvements
RIF
20
10,000
-
- -
0.00%
20,000
A2130
Street Repaving
LOGT
3382
338,227
325,681
- 325,681
96.29%
11,136
1,410
A2131
Sidewalk Replacement
LOGT
55.8
55,860
-
-
0.00%
-
55,860
A2132
Street Reconstruction (Complete)
LOGT/DST
105.91500
605,913
605,912
- 605,912
100.00%
-
I
A2133
Truckw/Crane
DST
65
65,000
-
-
0.00%
61,098
3,902
A2160
Roadway Swales/Driveways
SW
100
100,000
-
- -
0.00%
-
100,000
A2161
Stormwater Master Plan
SW
100
200,000
-
- -
0.00%
-
200,000
A2162
Sliplining
DST
100
100,000
-
- -
OAo%
96,720
3,280
A2150
Establish Sewer Service
FDOT/DST
800/200
1,000,000
-
- -
0.00%
-
1.000,000
A2151
Square Hangar Engineering
FDOT/DST
222/55.5
277,516
16,266
- 16,266
5.86%
33,776
227,474
3,959,356
1,132,261
- 1,132,261
28.60 %
536,181
2,290,915
GRAND TOTAL
$ 22,419,031 S
2,616,834 $
2,291,514 $ 4,908,348
21.89 % $
2,025,159
$ 15,485,524
QUARTERLY INVESTMENT REPORT
FOR THE QUARTER ENDED MARCH 31, 2021
At March 31, 2021, the total of the City's cash and investments were $20,671,022.61. Of this, $16,234,303.46 was held in an
interest bearing checking account at Seacoast National Bank, $3,889,860.08 was invested with the State Board of Administration
and $546,859.07 is deposited with Florida Trust, which invest in short-term bonds. The City did not purchase any new securities
during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were .25%
for the Bank and .15% for the State Board. The average annualized return over the 3 months of this quarter from the deposit with
Florida Trust was 3.30%. The Bank returns and State Board continue to drop primarily due to reactions of the bond market and
Federal Reserve.
SEACOAST NATIONAL BANK
STATE BOARD OF ADMINISTRATION (SBA)
CURRENT
CURRENT
CASH BALANCE ALLOCATION
BALANCE
PERCENT
INVESTMENT ALLOCATION
BALANCE
PERCENT
General Fund
$ 5,464,749.85
36.05%
General Fund
$ 602376.85
15.48%
Local Option Gas Tax Fund
(33,401.10)
-0.22%
Local Option Gas Tax Fund
-
0.00%
Discretionary Sales Tax Fund
5,311,905.07
35.04%
Discretionary Sales Tax Fund
1,325,351.97
34.06%
Riverfront Redevelopment Fund
598,210.10
3.95%
Riverfront Redevelopment Fund
149,541.46
3.84°%
Parking In -Lieu -Of Fund
-
0.00%
Parking In -Lieu -Of Fund
63,748.53
1.64%
Recreation Impact Fee Fund
142,049.69
0.94%
Recreation Impact Fee Fund
35,538.28
0.91 %
Stormwater Utility Fund
1,970,001.82
12.99%
Stormwater Utility Fund
492,384.31
12.65%
Law Enforcement Forfeiture Fund
0.00%
Law Enforcement Forfeiture Fund
31,308.41
0.80%
Stormwater Series 2003 Debt Service Fund
110,607.41
0.73 %
Stormwater Series 2003 Debt Service Fund
-
0.00%
Capital Projects Fund
(169,763.55)
-1.12%
Capital Projects Fund
0.00%
Capital Improvements Fund
(271,073.65)
-1.79%
Capital Improvements Fund
0.00%
Transportation Fund
(0.10)
0.00%
Transportation Fund
0.00%
Stormwater Projects Fund
245,572.10
1.62%
Stormwater Projects Fund
0.00%
Golf Course Fund
253,743.86
1.67%
Golf Course Fund
0.00%
Airport Fund
367,051.16
2.42%
Airport Fund
0.00%
Airport Projects Fund
79,084.53
0.52%
Airport Projects Fund
-
0.000%
Building Department Fund
943,493.93
6.22%
Building Department Fund
235,330.68
6.05%
Cemetery Trust Fund
147,424.66
0.97%
Cemetery Trust Fund
863,543.18
22.19%
Performance Deposits Fund
750.00
0.00%
Performance Deposits Fund
92,340.00
2.37%
Total Bank Balance
S 15,160,405.78
100.00 %
Total SBA Balance
S 3,891,463.67
100.00%
Fund Making Loans
GENERALFUND:
Due from Golf Course
Due from Airport Fund
DISCRETIONARY
SALES TAX:
Due from Airport Fund
Due from Airport Fund
Purpose
Cash Flow Loan
Grant Match Loan
$285,000 Hangar A
$267,511 Hangar B
INTERFUND LOANS REPORT
10/01/20 Scheduled Balance at
Balance Payments 03/30/2021 Remarks/Terms
$500,000 None $500,000 Pay $35K/Year or More Starting FY 20/21.
$150,000 None $75,000 Pay $150K in FY 20/21.
$269,245 $18,000
$259,869 $12,500
BUILDING FUND:
Due from Golf Course $700,000 Irrigation $615,456 $30,547
Due from Golf Course $559,684 Other Repairs $559,684 None
$261,966 5 Years @ 3%, Then 4%for 25 Years.
$257,764 5 Years @ 3%, Then 4%for 25 Years.
$596,273 20 Years, Each 5 Years Adjust to T-Bond Minus 1%.
$559,684 Pay When Possible, Maybe After $700,000 is paid.
0"0'
HOME OF PELICAN ISLAND
To: Mayor and City Council
Thru: Paul Carlisle, City Manager
From: Kenneth W. Killgore, Administrative Services Director
Date: May 26, 2021
Re: 20' Quarter Accomplishments Fiscal Year 2021
The following are the 2na Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services
Department for the three months ended March 31, 2021.
CITY CLERK
Legislative Sunvort Matters
• City Clerk prepared agenda, attended/recorded six Regular City Council meetings.
• Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed.
• Six resolutions adopted by Council.
• One ordinance adopted by Council.
• Two ordinances passed on first reading.
• Six proclamations prepared for presentation by Council Members.
• Provided monthly City calendars and revisions to Council, city staff and press.
• Four advertisements placed with TCPahn.
• Coordinated attendance of clergy for Council meeting invocations.
Records Management Proeram
• Responded to 56 public records requests.
• 63 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor.
• Documents, maps, & surveys of stormwater, streets and personnel files were imported into Laserfiche for permanent and
long term record.
• Transferred and documented three bid records for storage.
Election Matters
• Assisted SOE with 2021 polling location changes.
Ci1v Board Matters
• Noticed vacancies, prepared five board appointments, notified and provided info to appointees, updated Board Handbook.
• City Clerk prepared agenda, attended/recorded three CRA and one and one CRA Workshop.
• City Clerk prepared agenda, attended/recorded four Charter Review Committee meetings.
• Records Specialist was the facilitator at four Charter Review Committee meetings.
• Records Specialist published all scanned City board packets to City website and Laserfiche and provided to press and Council.
• Coordinated board/committee meeting minutes between staff and technical writer.
Cemetery Matters
• Certificates of Interment Rights issued for 21 locations for a total of $31,300.
• Scanned all cemetery records as sold or amended for permanent retention.
Personnel/Educational Matters
• Records Specialist attended two Project Management meetings.
• Administered oath to two Police Officers.
• City Clerk attended Leadership Training on March 15, 2021.
• Coordinated carpet replacement with Facilities Maintenance, MIS Division.
• Packed offices for furniture removal to replace carpet.
Communitv Matters
Responded to or forwarded CITYSEB emails to appropriate departments.
Coordinated use of Chambers for FDOT public workshop.
Coordinated use of Chambers for IRC North County Septic to Sewer public workshop.
ADMINISTRATIVE SERVICES
• Provided administrative support to the Police Pension Board.
• Worked with Auditors to complete the FY2020 audit and prepare the financial statements.
• Submitted the FY2020 Comprehensive Annual Financial Report to the Government Finance Officers Awards Program.
• Prepared various other mandated State and Federal reports on the fiscal year ending September 30, 2020.
• Assisted with negotiations of wage opener in accordance with the PEA and PBA Labor Agreements.
• Developed the budget calendar for events that will keep preparation of the FU2022 budget on schedule.
• Prepared 1 st Quarter Budget Amendment and made presentation to Budget Committee and City Council.
• Finalized payments from CARES ACT on the Rental and Mortgage Assistance Grant Program.
• Processed additional $2,000 payments for CARES ACT Small Business Grant Program.
• Handled normal processing of payroll, accounts payable and cashiering. Monitored and approved payments on major contracts.
• Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress.
• Coordinated the quarterly employee investment meetings with the ICMA representative.
• Monitored and completed required grant paperwork on Airport and other grants.
• Recruited, interviewed and hired replacements for vacant positions.
• Documented bids and proposals for purchases to insure purchasing policies were followed.
• Reviewed and approved agenda items for contracts and other payments requiring City Council approval.
POLICE DEPARTMENT
Administration
• Continued review of agency policies per accreditation standards.
• Participated in Tim Tebow's Night to Shine with Special Needs individuals.
• Conducted interviews for 911 dispatcher positions.
• Attended 5 ZOOM Meetings (Crime Lab, SAC, And Executive Roundtable).
• Continued our quarterly auditing and inspection of the police building and equipment.
• Command Staff members attended 6 Council meetings.
• Responded to 2 public records request.
• Participated in CAD/RMS software & BWC/Video Camera demonstrations.
• Swore in 2 new officers.
• Attended leadership training at Florida Police Chiefs Conference.
• Participated in 2 strategic planning meetings.
• Completed 3 leadership meetings and several (weekly) staff meetings.
• Compiled and submitted 2021 CIP.
• Held 4 hour leadership training in Council Chambers for City leadership.
Volunteers
• The Community Service Volunteers worked a total of 614.50 hours during this quarter.
• 65 bank deposit details were made. This service is done for City Hall so employees do not have to leave their assigned duties.
• 0 traffic control details were assigned. These consist of directing traffic at city events, road closures, etc.
• 146 house watches/close patrols were completed.
• 35 vehicle transports were made consisting of taking the vehicles to different locations for repairs, etc.
• 192 business checks were made. These business checks are conducted to help patrol officers keep an eye on the business
community which helps reduce crime.
• 65 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime.
• 20 Airport checks were made. The visibility helps to deter crime.
• 20 special details were assigned.
• 14 miscellaneous assists for law enforcement personnel.
• 41 paper runs, i.e.: State Attorney's Office, Sheriff's Office, etc. The volunteers pick up and deliver packages such as council
packages, State Attorney paperwork, and miscellaneous items as needed.
• Assisted with traffic control on 2 traffic crash scene.
• 14 citizen contacts.
• 146 miscellaneous jobs.
0 8 Escorts were completed.
School Resource Officers
January lstthru March 31, 2021
Area/school checks
119
118
120
357
Life Skills classes taught
0
3
5
8
Reports
1
1
4
6
(Crossing Guard contacts
10
28
18
56
f Mentors lunches
12
13
12
39
Patrol hours
8
8
32
48
ICommunty event hours
2
13
14
29
Communty event hours P
Patrol hours
Mentors lunches
Crossing Guard contacts
Reports
Life Skills classes taught
Area/school checks
0 20 40
60 80 100 120 140
March
1B Feb.
9 Jan.
Road Patrol and Special Operations
• Officers were dispatched to 5749 calls for service, and self -initiated 3452 events.
• 79 adult and 6 juvenile arrests were made.
• 0 Juvenile Civil Citations were issued.
• Officers issued 221 citations, 2 parking citations, and 399 written warnings.
• Officers completed 485 offense reports and 90 crash reports.
Special Operations
Citations Warnings Incident Reports Arrests
Traffic Officer 59 123 20 3
Marine* 1 3 0 0
K-9 Unit
• K-9 Training Hours: 210
• Misdemeanor Arrests: 2
• Felony Arrests: 10
• Narcotic Searches: 16
• Activity Reports: 4
• K-9 Demonstrations: 1
• Schools Attended: 0
• Additional Training Hours: 400 hour K9 Patrol School.
• Agency Assisted: Indian River and Brevard County.
3
Detectives
January 1st thru March 31, 2021
Arrests
2
1
3
6
Warrants
2
0
7
9
Training/Meeting Hours
6
70
47.75
123.75
Follow -Ups EMMR
14
22
38
74
Active Cases
15
26
25
66
Assigned Cases
14
18
17
49
Cleared Cases
4
8
9
21
Inactive Cases
4
6
13
23
Supplements
15
27
33
75
Call Outs
4
0
3
7
Background/Rpo
3
2
1
6
Call Outs
r
I
Supplements
i0mr
Inactive Cases
Cleared Cases
Assigned Cases
®°
Series4
Active Cases
mIgn j
I
0 Series3
Follow -Ups
ll��
Series2
Training/Meeting Hours
a Seriesl
Warrants
Arrests
b
Subpoenas
0 50
100
150
4
COPE QUARTERLY REPORT
ACTIVITY
HOURS
COMMUNITY EVENTS
19
AGENCY OUTREACH
10
EVENTS
COMMUNITY MEETINGS
27
SCHOOL -RELATED EVENTS
� 2
PUBLIC TRAINING CLASSES
0
REGIONAL OUTREACH
j 0
SRO Coverage
EXPLORER POST ACTIVITIES
TRAINING AND SCHOOLS
IN-SERVICE INSTRUCTION
SOCIAL MEDIA
MANAGEMENT
ADMINISTRATION &
RESEARCH
ROAD PATROL COVERAGE
Communications Division
16
0
7
0
Community Events:
Jr. Bluewater Open - 3
COVI D Test Site - 5
Triathalon - 6
Light Up Night - 9
Honor Special Needs
Student - 3
Christmas Parade - 9
Lip Sync Battle -10
Bell Ringing - 3
Public Training Classes:
RAD Women - 0
Active Shooter - 0
SAFE Women - 0
Refuse to be a victim - 0
Agency Outreach:
24 Movie Night -10
Community Night Out-0
6 Turkey Drive - 0
Toy Drive - 0
0 Shop w/ a Cop - 0
Community Meetings: j Training and Schools:
Exchange Club -6
In Service - 6
Tobacco Free - 6
Below 100 - 0
Veteran's Councl
Humvee -1
SAFIR 2aor�r 14
Admin & Research:
School Rltated Events:
Pension Board - 0
SCO, I.
Special Events - 0
5r. bastia� `�
Awards - 0
COPE Meeting - 6
"I
Banquet-0
gional Outreach:
Lip Sync Video - 0
irrit S OPL)us -{i
rrh Run 0
Social Media
Management:
SRO: -16
{Facebook, Twitter,
Road Coverage -0
Instagram} - 24
Honor Guard - 0
In -Service Inst
Explorer Post
1 Vehicle Ops 0
Activities: 0
I Disp. Calls For Service
1,437
1,369
1,555
4,359
Officer Initiated Calls
1,230
1,373
965
3,568
Code Enf. Initiated Calls
1,292
1,810
2,094
5,196
Volunteer Initiated Calls
117
103
160
380
Calls Entered Into CAD
4,116
4,709
4,834
13,659
911 Calls Received
765
726
849
2,340
911 Calls Transferred Out
319
284
356
959
911 Hang-up Calls
100
94
110
291
Admin. Calls Received
616
585
678
1,879
Admin. Calls Transferred
N/A
N/A
N/A
N/A
Outgoing Admin. Calls
NA
NA
NA
NA
Training/Meeting Hours
18
18
18
54
911 NETWORK DOWN UNABLE TO PULL NUMBERS DIRECTLY FRC M THE
PHONE SYSTEM. THE TOTAL CALLS ARE COMING FROM CAD WHICH DOES
NOT INCLUDE THE IN HOUSE CALLS OR OUTGOING
Training/Meeting Hours
Outgoing Admin. Calls
Admin. Calls Transferred
Admin. Calls Received
911 Hang-up Calls
911 Calls Transferred Out
911 Calls Received
Calls Entered Into CAD
Volunteer Initiated Calls
Code Enf. Initiated Calls
Officer Initiated Calls
Disp. Calls For Service
0 1,000 2,000 3,000 4,000 5,000 6,000
Month 3
■ Month 2
r- Month 1
5
Crime Scene/Evidence
Items Received
95
70
' 102
267
Evidence Processed In-house
5
12
38
55
Evidence Outsourced
5
12
11
28
Items Returned
14
24
23
61
Items Purged
47
142
108
297
Cars Impounded
0
0
0
0
Video Redaction Hours
66
60
42
168
Videos Burned
82
78
64
224
Supplements Written
12
4
6
22
Evidence Processing Hours
22
85
77
184
Crime Scene Processing Hours
3
7
24
34
Training Hours
3
0
0
3
Call Outs
1
2
4
7
Cal I Outs
'Training Hours
Crime Scene Processing Hours
Evidence Processing Hours - F
Supplements Written
Videos Burned
Video Redaction Hours
Cars Impounded
Items Purged --
Items Returned
Evidence Outsourced
Evidence Processed In-house or i
Items Received IIr
0 20 40 60 80 100 120 140 160
Mar
■ Feb
R Jan
Code Enforcement
Of the 5,213 code calls for the quarter the following is a breakdown of some specific calls made:
• Issued 345 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris,
yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc.
• 154 property inspections for title companies and 67 sign violations.
• 631 Code Services.
• 522 re -inspections, 57 violations were not complied with, 78 were posted for abatement, 14 abated by vendors.
• 378 violations complied.
• 1 Liens filed, 8 liens released.
• 66 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain
compliance.
• There were no calls for water violation during the second quarter.
Alarm Assessment
• $310.00 in alarm permits (new and renew)
• $100.00 in false alarms fines
• 110 alarm responses by officers, 51 of these were false.
• 1 New permits issued.
6
ROADS
Asphalt
• Put down 47 tons of asphalt throughout the city at various potholes , road crossing etc.
Concrete
• Removal of old concrete at twin pier due to sinking causing trip hazard, regarded dirt, forming and re -pouring.
• Poured head walls at Evernia and Tarpon road crossings for SW.
• Poured 10 yards of concrete at ball fields for phase 2 of dug out replacement.
Right of Wav Mowing
• Mowed right of ways throughout the city removing sight obstructions and clearing way for drainage on vacant lots.
Miscellaneous
• Assisted in demolition of old dug out for phase 2.
• Assisted in setting up new poles for dug outs and formed pads for concrete.
• Assisted SW in clearing the Wimbrow dam of vegetation and removal of center island.
• Trimmed hedges on Powerline Road and weed eated curbing.
• Weed eated curb and gutter on Main St in front of City Hall.
• Assisted sign shop with restriping Main St. and in taping off runway at the Airport for painting.
• Regraded millings in Easy St. parking lot and also overflow parking on river.
• Took loads of scrap metal from compound to Mr. Scrap.
• Assisted SW with the road crossing replacements at Arcardia and also Crowberry. Road Crossing at Evernia as well.
• Removed fallen tree limb from Laconia and Gladiola blocking stop sign.
• Hauled in multiple loads dirt and sand to Cemetery for center of new circular road addition.
Sien Shop
• Signage and Installation:
• Created: 1,061
• Signs Installed: 210
• Signs straightened 8
• Decals: 9
• Traffic Studies: 6
• GIS Locations: 210
• Pavement Markings
• Stop Bars 3
• Yellow Line Striping 2,549 Ln. ft.
• White Line Striping 2,759 Ln. ft.
• Parking Lots 0
• Cross Walks 0
• Handicap stalls: 0
• ADA Mats painted 0
• Blue paint 0
• Special Projects:
• Street/Stop sign install zone 3: Completed.
• Street/Stop sign install zone 4: 5% Completed.
• School Radar signs and beacons: 7 of 8 installed (one damaged in shipping).
• New Projects:
• Main St. Painting Powerline to Airport Dr. Powerline to Easy St.: Completed.
• Airport Runway 23 touch up painting: Completed.
• Traffic Island Laconia and Roseland : In Progress.
• Create Logo's for Sebastian Police Department : In design stage.
• M.O.T
• Special Events 7
• School Light Issues: 12
• Citizen Request: 16 (14 closed, 2 speed studies in progress)
• Work Orders: 29 (28 have been completed, 1 in progress)
7
• Created Signs Breakdown
• Street signs : 980
• Regulatory: 65
• Warning: 2
• Guide: 2
• Wayfinding: 0
• Wildlife: 2
• Park: 5
• Aviation: 3
• Miscellaneous: 3
Facilities Maintenance
• Maintain City Flags.
• Maintain and monitor all lift stations.
• Monthly A/C maintenance all City Buildings.
• Assist with Splash pad operations.
• Daily Monitoring of City Marquees.
• Monthly monitoring and supplies AED Stations.
• Daily Maintenance and repairs City Buildings.
• Monitor Nash Janitorial.
• City Backflows: 2021 Backflow re -certifications.
• Boat Launch Restrooms: Repaint exterior.
• Airport Maintenance Shed: Install new metal roof.
• City Buildings: Air Guard protection.
• Police Department: Install Daikin Mini Split AC unit PD Server Room.
• Police Department: Install 2 Water/ Ice Stations.
• Harrison St. Restrooms: Resurface Floors.
• City Hall: Replace AC RTU #2.
• Maintain City Flags.
Cemetery
• Began roadway improvements in newly expanded Cemetery area.
• Routine Mowing, weed eating and edging.
• Burials 10.
• Cremains 8.
• Quarterly Rain Gauge 8.5 Jan - Mar.
• Tim Rose paving of unit 5.
• Tim Rose final grade on unit 5.
• Irrigation and landscaping of unit 5.
Construction Specialist
• Police Dept.
• Install Ice machine kitchen/dispatch.
• Repair lot lighting east gate.
• Cemetery
• Replace irrigation pump motor.
• Airport
• Repair hangar A lighting.
• Install lighting antenna.
• Repair sign Englar Dr.
• Stormwater
• Replace flow valve deck decking.
• Rebuild sign Englar Dr.
• Golf Course
• Repair water main break.
• Parks
• Repair work Twin Pier decking.
• Repair docks Yacht Club.
• Shrimp Festival prep Electrical Tree trimming.
• Ball Park install 2 new dug outs.
• MISC: Meetings and estimates for coming projects.
8
Fleet Management:
• The Fleet Management Staff completed 301 repair work orders, 44 preventive maintenance services, 15 service calls and 0
road trips to pick up parts.
• In addition to in-house vehicle/equipment work orders, 7 vehicle and equipment repairs were scheduled and completed by outside vendors
• Took delivery of the following units:
• Side by side Utility Cart.
• Completed the prep (lights, rack, graphics, etc.) on the following units:
• Same as above.
• Completed the sale of equipment: $18,369 in sales for 4 pieces of equipment.
• Fuel Cost as of April 2021 is as follows:
• $2.23 per gallon of gasoline 165% increase over the past 90 days.
• $2.34 per gallon of diesel fuel 85% increase over the past 90 days.
LEISURE SERVICES
Parks Division
• Repair Irrigation lines and fittings for Schumann medians, US 1, Riverview Park, dog park.
• Install wind screens at the pickleball courts.
• Add dirt to dog parks.
• Hauled mulch to the airport for storage.
• Prepare for Riverview events.
• Add mulch around sign at pickleball courts, Barber St. sports complex, Mains St. docks, sign at yacht club, Riverview Park, sign at Filbc
Park, Friendship Park.
• Repair fencing around A/C at Barber St. sports complex.
• Maintain the area by cutting debris at Bryant Court park.
• Install sod at Yacht Club, dog park.
• Install an assemble benches at the Barber St. sports complex.
• Dig a trench line for the security cameras at Barber St. sports complex.
• Install basketball net at Schumann Park.
• Repair fence at Kildare park, Riverview, splash pad, Bryant Ct.
• Pressure wash sidewalk at Friendship Park, Creative Park.
• Install fence around the dumpsters at Barber St. complex.
• Install cameras at the skate park at Barber St. sports complex.
• Remove old signs.
• Install picnic tables at Perwinkle Park, Barber St. sports complex, Schumann Park.
• Install bricks at Memorial Park.
• Install gates for the dugout on the baseball fields at the Barber St. sports complex.
• Install new pump & remove the old ones for the tennis ct. at Friendship Park.
• Repaired border around playground at Friendship Park.
• Install rocks around clock tower and twin piers at Riverview Park.
• Continue maintenance on the baseball and football fields. This would involve mowing, edging weed eating, dragging the fields, insectici<
and fertilizing the grass.
Recreation Division
• Continued city run programs.
STORMWATER DEPARTMENT
• Road Crossing Pipes:
• 40' of 18" HDPE
• 40' of 18" HDPE
• 80' of 30" HDPE
• Removed 6,604 of debris from ditches.
• Catch Basin repair:
• Jordan & Foster
• Crystal Mist
• Ocean Cove
• George Street
• Replaced catch Basin Grates.
• 529Inspections:
• 431 Passed 81%.
• 98 Failed 19%.
Citizen Request Line 2021:
• January 2021 = 46. Approximately 30 were Stormwater (56%), 14 Roads,( 30%), 3 general questions (061/o), 15 other (32%).
• February 2021 = 78. Approximately 13 were Stormwater (16%), 15 Roads (19%), 6 general questions (07%), 16 other (20%).
• March 2021 = 73. Approximately 30 were Stormwater (41%), 13 Roads (17%), 8 general questions (10%), 13 other (17%).
Citizen Request Line 2020:
• January 2020 - 66 Requests:
• 30 Stormwater, 1 Outstanding.
• 15 Other, 0 Outstanding.
• 14 Roads, 0 Outstanding.
• 3 Parks, 0 Outstanding.
• February 2020 - 69 Request:
• 13Stormwater, 0 Outstanding.
• 16 Other, 0 Outstanding.
• 15 Roads, 0 Outstanding.
• 4 Parks, 0 Outstanding.
• March 2020 - 60 Requests:
• 30 Stormwater, 0 Outstanding.
• 13 Other, 0 Outstanding.
• 13 Roads, 0 Outstanding.
• 1 Parks, 0 Outstanding.
GOLF COURSE
Revenue 20-21 19-20 Difference+/-
2nd Quarter Rev. $503,824 $566,067-$62,243
YTD Tot. Rev. $910,766 $952,470-$41,704
2nd Quarter Rounds 16,398 17,169 -771
YTD Tot. Rds. 27,160 26,978 +182
2nd Q. Green Fee $201,537 $224,297-$22,760
2nd Q. Cart Fee $231,948 $260,786-$28,838
2nd Q. Annual Member $3,048 $7,662-$4,614
YTD Ann. Mem. $113,268 $99,808 +$13,460
2nd Q. USGA Hdcp. $550 $704 -$154
YTD USGA Hdcp. $4,598 $5,192 -$594
2nd Q. Disct. Card $6,870 $6,917 -$47
YTD Disct. Cd. $30,048 $31,777-$1,729
2nd Q. Driving Range $20,843 $19,872 +$971
YTD Dr. Rge. $29,779 $28,641 +$1,138
2nd Q. Club Rental $480 $805 -$325
2nd Q. Club Storage $0 $28 -$28
YTD CR & CS $4,198 $4,644 -$446
2nd Q. Golf Shop Retail $30,360 $37,856-$7,496
YTD Shop Retail $50,496 $59,882-$9,386
2nd Q. PGA Pro Lesson $1,090 $1,410 -$320
YTD Lesson $1,850 $2,090 -$240
1st Q. Restaurant Rent $7,501 $7,501 $0
YTD Rest. Rent $15,001 $15,001 $0
*2nd Q. Rain amount 2.94" 2.38" +.56" *Data obtained from weather underground.com
• Comments: Fairly consistent revenue and round numbers with last fiscal year. March 2021 was a fantastic month which helped
pull up most of the 2nd quarter numbers. During January and February, rounds had to be limited due to the golf cart battery issue,
which is now resolved. Small decrease in golf shop sales mainly due to numerous club orders being indicated to be on "backorder"
for extended period of times. Driving range had a fantastic quarter, bringing -in almost $21,000 in revenue.
• Charity, Corporate and special Golf Tournaments for the 2nd quarter included The New Year's Day Scramble Tournament, The
Solid Rocket Booster Golf League, The Palm Bay Golf Association, The Sebastian Men's Golf Association President's Cup, The
Par 5 Club and The Barefoot Bay Traveling Golf League.
• In conjunction with the Indian River Golf Foundation, offered weekly junior golf clinics on Tuesdays and Fridays. Also offered a
total of 6 Demo Days programs, which attracts many new, as well as longtime golfers to the golf course.
• Replaced all batteries (480 in total) on Club Car golf carts.
• All daily leagues, including Wojo's Monday League, Men's and Women's Golf Associations, Sebastian Business League and
several other smaller leagues continue to thrive, support and offer consistent return play from many patrons.
• Received several compliments on the condition of the golf course with specific emphasis on the condition of the greens and all turf
in general.
10
AIRPORT
• Painted runway threshold markings on runways 05-23.
• Successfully completed annual FDOT airport license inspections.
• Routine Maintenance.
• Routine RWY light repairs.
• Assisted golf course with battery installations.
• Pressure washed terminal entrance.
• Replaced shade hangar tie down ropes.
• Conducted t-hangar inspection.
• Installed mini -pc in terminal lobby for virtower.
• Replaced primary windsock.
• Pressure washed vault building.
• Repaired gate 7.
BUILDING DEPARTMENT
• In the second quarter of this fiscal year, a total of 65 new single-family homes were issued building permits. New single family
residence permits have increase dramatically this quarter with a 42% increase. Other permits of significance include 3 new
manufactured homes, 0 new commercial buildings, 0 commercial additions, 2 commercial alterations, 0 commercial build outs, 4
residential additions and 126 residential alterations. In all, 1068 building permits were issued in the second quarter. Overall permitting
in the second quarter has increased by 18%.
• Total number of inspections for the second quarter was 3424 for an average of 57 building inspections per working day. The number of
inspections for the second quarter has increased by 19% or additional 11 per inspections per day.
• The number of Certificates of Occupancy issued for the second quarter included 49 new single family residences, 0 manufactured
homes, 3 commercial certificate of occupancy, 0 commercial temporary certificates of occupancy and 1 commercial certificate of
completion.
• The following lists the Business Tax Receipt activity for the second quarter: new businesses -27, renewals -47, transfers -5, duplicates
2, home based businesses -27, commercial businesses -42, insurance companies - 1 and solicitor registrations -50. There were 68 new
Contractor registrations. In addition, there have been 62 requests for permit records on properties within the city from lien/title
companies.
• During the second quarter of this fiscal year the volume of construction activity has increased significantly, very similar to the level we
saw in the second quarter of the last fiscal year. The building department continues to look for better ways to interact with our
customers. Much of the permit information is being conveyed successfully through a -mails and the building permit system, keeping the
in -person traffic at a minimum. Hiring qualified inspectors on a full time basis has proven to be very difficult. There are no applicants
for the open inspector position but we have been successful at bringing on two part time as needed retirees that bring a wealth of
knowledge and experience and are willing to work in this fashion. One is a fire inspector and plans examiner and the other is an
electrical inspector and plans examiner.
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