HomeMy WebLinkAbout05-26-2021 CC Agenda�m .r
SEA
WE ro-
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL REGULAR MEETING
& COMMUNITY REDEVELOPMENT AGENCY
AGENDA
WEDNESDAY, MAY 26 — 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK
OR ON THE CITY'S WEBSITE
CALL TO ORDER
2. MOMENT OF SILENCE
3. PLEDGE OF ALLEGIANCE -- Led by Council Member McPartlan
4. ROLL CALL
5. AGENDA MODIFICATIONS
Modifications for additions require a unanimous vote of City Council
6. PROCLAMATIONS, AWARDS. BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or actions under this heading.
A. Presentation of Life Saving Awards to Gage Kepley, Jeffrey Rosenkrans,
Thomas Hand, Kennedy Green, Andrew Muehlberger by Vice Mayor Hill and
Police Chief Acosta
pg 6 B. Announcement — Council Member Chris Nunn Completed Florida League of
Cities University Online Orientation for Newly Elected Officials
7. PUBLIC INPUT
The heading on Regular Meeting agendas 'Public Input" provides an opportunity for individuals to bring
NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED
AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are
asked to provide copies of materials for Council one week prior to the meeting if they intend to refer to
specific material. City Council will not debate an issue during Public Input but may by consensus direct, a
Charter Officer in regard to the item if necessary or place a requested item on a future agenda.
8. RECESS THE CITY COUNCIL MEETING AND CONVENE THE COMMUN11-Y
REDEVELOPMENT AGENCY MEETING
pgs 7-9 A. Approval of Minutes — April 28, 2021 CRA Meeting
pgs 10-20 B. Facade, Siqn and Landscaninq Proqram
i. Consider Grant Request from Sandy's Grille — 171 Sebastian Boulevard
(Transmittal, Summary, Application)
1 of 169
C. Septic -to -Sewer Proaram
pgs 21-30 i. Consider Grant Request from Ronald Sypher — 1683 N. Central Avenue
(Transmittal, Application, Quote, Tax Receipt, Deed, Email)
pgs 31-34 ii. Approve CSA #1 Under the Continuing Engineering Services Agreement to
Schulke, Bittle & Stoddard, LLC to Evaluate and Recommend System Type and
Method for Connection to Existing Indian River County Department of Utility
Services Sewer Collection and Transmission Facility (Transmittal, CSA #1)
9. ADJOURN THE COMMUNITY REDEVELOPMENT AGENCY MEETING AND
RECONVENE THE CITY COUNCIL MEETING
10. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member of City Council so requests; in which event,
the item will be removed and acted upon separately, if a member of the public wishes to provide input on a
consent agenda item, he/she should request a Council Member to remove the item for discussion prior to
start of the meeting or by raising his/her hand to be recognized.
pgs 35-57 A. Resolution No. R-21-07 — Approving an Amendment and Recognizing Certain
Adjustments to the Budget for the Fiscal Year Beginning October 1, 2020 and
Ending September 30, 2021 (Transmittal, Resolution No. R-21-07, Report)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
APPROVING AN AMENDMENT AND RECOGNIZING CERTAIN ADJUSTMENTS TO
THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING
SEPTEMBER 30, 2021 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR
CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN
EFFECTIVE DATE.
pgs 58-69 B. Approve Agreement between the City of Sebastian and Indian River County
School Board for Two (2) School Resource Officers, One (1) at Sebastian
Elementary and One (1) at Pelican Island Elementary School (Transmittal,
Agreement)
pgs 70-79 C. Authorize the City Manager to Execute the Florida Department of Transportation
Highway Lighting, Maintenance, and Compensation Agreement #ASM73 to
Maintain and Operate Lighting on the State Highway System within the City
(Transmittal, Agreement)
pgs 80-90 D. Approve the 2021/2022 Dates for the Craft Club of Sebastian Shows at
Riverview Park (Transmittal, Letter, Application, List, COI, Tax Exemption)
11. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for
City committee member nominations and appointments under this heading.
12. PUBLIC HEARINGS - None
13. UNFINISHED BUSINESS
2 of 169
14. NEW BUSINESS
pgs 91-97 A. Award Work Service Agreement to Loren Jock Trucking in the Amount of
$682,201.22 for the Construction of a Taxi Lane and Site Work Improvements for
Future Hangar Development and Repair of Taxiway Alpha (Transmittal,
Agreement, Exhibit A — Project Manual available at:
httos:Ilweblink .citvofsebastian.oralwebIi nkldocview.asox?id=239814&dbid=0repo=City
pgs 98-133 Exhibit B — Construction Plans (8 112 x 11 copy attached) also available at:
httgs:llweblink.citvofsebastian.oroNVebt_inklaocView.asox?id=239815&dbid=0&repo=City
Bid Sched #1, Bid Sched #2, Bid Tab)
pgs 134-159 B. Award Invitation to Bid (#21-05) to A. Thomas Construction, Inc. in an Amount
Not to Exceed $169,479.87 for the CDBG Sidewalk Improvement Project on
North Central Avenue (Transmittal, Bid Response, Reference Checks,
Agreement)
pgs 160-169 C. Approve Work Authorization (CSA#1) for Professional Engineering Services
Associated with Filling an Existing Ditch between Gardenia Street and Evernia
Street from Riviera Avenue to the Outfall from Johnson, Mirmiran & Thompson
(JMT) in Amount Not to Exceed $38,633.00 (Transmittal, CSA #1, Fee Proposal,
Map)
15. CITY ATTORNEY MATTERS
16. CITY MANAGER MATTERS
17. CITY CLERK MATTERS
18. CITY COUNCIL MATTERS
A. Council Member McPartlan
B. Council Member Nunn
C. Mayor Dodd
D. Vice Mayor Hill
E. Council Member Jones
19. ADJOURN (All meetings shall adjourn at 9:30 pm unless extended for up to one half hour by a majority
vote of City Council)
NO STENOGRAPHIC RECORD BY A CERTIFIED COURT REPORTER WILL BE MADE OF THE
FOREGOING MEETING. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE
CITY COUNCIL, BOARD OR AGENCY WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING OR HEARING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE
PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON
WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105)
3 of 169
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE WHO
NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S
SEATING ADA COORDINATOR AT 388-8226 -ADA@ CITYOFSEBAS TIAN. ORG A T LEAST 48 HOURS
IN ADVANCE OF THIS MEETING.
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL
GOVERNMENT MEETINGS.
ZOOM INFORMATION
Please click the link below to join the webinar: https://us02web.zoom.us/i/81771540534
Or One tap mobile : US: +13017158592„81771540534# or +13126266799„81771540534#
Or Telephone: Dial (for higher quality, dial a number based on your current location):
US: +1 301 715 8592 or +1 312 626 6799 or +1 929 436 2866 or +1 253 215 8782 or +1
346 248 7799 or +1 669 900 6833
Webinar ID: 817 7154 0534
International numbers available: https://us02web.zoom.us/u/kYo9g9lGZ
4 of 169
PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION NO. R-20-34
Regular Citv Council Meetinas
Public input is ALLOWED under the headinq:
• Consent Agenda
• Public Hearings
• Unfinished Business
New Business
Public Input
Public Input is NOT ALLOWED under the headings:
• Proclamations, Awards, Brief Announcements (except for individuals giving or accepting
proclamations or awards);
• Committee Reports and Appointments (except for committee members giving reports and
applicants being interviewed for committee appointments);
• City Council Matters
• Charter Officer Matters
• Council may, by majority vote, call upon an individual to provide input if desired.
Workshops and Special Meetings
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however,
City Council may extend or terminate an individual's time by majority vote of Council members
present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL
DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR,
unless answering a question of a member of City Council or City staff. Individuals shall not
address City Council after commencement of City Council deliberation on an agenda item after
public input has concluded, providing, however, the Mayor and members of City Council may
recall an individual to provide additional information or to answer questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning, and applauding are not
permitted and may result in expulsion from the meeting. The Chair shall make determinations
on such remarks, subject to the repeal provisions below.
Aapealina Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority
vote of City Council shall overrule any decision of the Chair.
Public Input Headinq on Agenda
The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals
to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON
THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior
to meetings. Individuals are asked to provide copies of material for Council one week prior to
the meeting if they intend to refer to specific material. City Council will not debate an issue
during Public Input but may be consensus direct a Charter Officer in regard to the item if
necessary or place a requested item on a future agenda.
5 of 169
► A �
1A FLC
UNIVERSITY
Cert I*f 1*eate of Complet i*on
Online Orientation Class for Newly Elected Officials
Awarded to
ccc��z�cl �alle��; etc � of �lccd�c�c;�Z
J
Presented on May 18, 2021
01
O
Qc
MY Of
SE V%
HOME OF PELICAN ISLAND
M.I:T11=1461
1225 Main Street, Sebastian, FL 32959
The attached April 28, 2021 Community Redevelopment Agency minutes were
approved at the May 26, 2021 Community Redevelopment Agency meeting.
Chairman Ed Dodd
ATTEST:
Jeanette Williams, City Clerk
7 of 169
Sebastian City Council Regular Meeting,
BOA & CRA Meeting
April 28, 2021
Page 4
The Community Development Manager said staff would recommend the denial for the
size of the structure but approve the height if he could reduce the structure to 1,000 sq.
ft.
Vice Chairman Hill said he would favor the increase in the height because it needs to
match the slope of the house but only allow 1,000 sq. ft. for the structure. Messrs.
Jones and Nunn agreed.
MOTION by Mr. McPartlan and SECOND by Mr. Jones to approve the request for the
height and stay within 1,000 sq. ft. for the structure.
The City Attorney requested a point of clarity noting on page 6, staff also recommended
that the existing shed be removed and the structure be built within a year.
The Community Development Manager stated they could add that to the motion but Mr.
Wanklyn does have to bring this before the Planning and Zoning Commission who
could require the shed be removed; however, staff is requesting the variance expire
after 12 months.
Roll call: Vice Chairman Hill - aye
Mr. Jones - aye
Mr. McPartlan - aye
Mr. Nunn - aye
Chairman Dodd - aye
Motion carried. 5-0
---to 9. Vice Mayor Hill adjourned the Board of Adjustment meeting and convened the
Community Redevelopment Agency meeting at 6:44 p.m.
A. Approval of Minutes — February 10, 2021 CRA Meeting
B. Approval of Minutes — March 24, 2021 CRA Meeting
MOTION by Mr. Nunn and SECOND by Mr. McPartlan to approve both the February 10,
2021 and March 24, 2021 CRA minutes passed with a unanimous voice vote. (5-0)
C. Septic -to -Sewer Program
i. Consider Grant Request for 13050 U.S. Highway 1 — Chandler Holding, LLC —
Commercial Building (Transmittal, Application, Quote, Tax Receipt, Deed, Letter)
The City Manager asked the Board to approve the request.
MOTION by Mr. Nunn and SECOND by Mr. Jones to approve the grant request from
13050 U.S. Highway 1.
There was no public input.
8 of 169
Sebastian City Council Regular Meeting,
BOA & CRA Meeting
April 28, 2021
Page 5
Roll call: Mr. Jones - aye
Mr. McPartlan - aye
Mr. Nunn -aye
Chairman Dodd -aye
Vice Chairman Hill -aye
Motion carried. 5-0
-- 10. Vice Mayor Hill adjourned the Community Redevelopment Agency meeting and
reconvened the City Council meeting at 6:45 p.m.
11. CONSENT AGENDA
A. Approval of Minutes — April 14, 2021 Regular City Council Meeting
21.047 B. Approve the Use of Discretionary Sales Tax Reserves in the Amount of
$28,518.03 for the Upgrade of the Email Server Licenses Using State Contract
#43230000-15-02 with SHI International Corp. as the Sole Source Provider in the
Total Amount of $28,518.03 (Transmittal, Quote, State Contract Info, Sole
Source Memo)
6:46 pm
MOTION by Council Member McPartlan and SECOND by Council Member Jones to
approve consent agenda items A and B.
Roll call: Council Member McPartlan - aye
Council Member Nunn - aye
Mayor Dodd - aye
Vice Mayor Hill - aye
Council Member Jones - aye
Motion carried. (5-0)
12. COMMITTEE REPORTS & APPOINTMENTS
Council Member Nunn reported that he attended the Indian River County Affordable
Housing Committee where they anticipate more funding which will benefit their whole
purpose. He requested that the City identify and modify any laws or ordinances that
might push back against the effort to implement affordable housing.
The City Manager advised there are some policies included in the 2040 Comprehensive
Plan update.
13. PUBLIC HEARINGS - None
14. UNFINISHED BUSINESS --- None
15. NEW BUSINESS
21.012/21.040 A. Approve CSA#8 with Infrastructure Consultina and Enaineerina, Inc. for Biddina
Services, Construction Manaaement. Construction Enaineerina and Inspection
Services Relative to the Construction of a New Taxi Lane to Support the Future
9 of 169
cm �T
SEBASTIAN
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetina Date: May 26, 2021
Agenda Item Title: Facade, Sign & Landscaping (FSL) Grant
Recommendation: Approve grant application up to the maximum allowed
Backaround: In accordance with the Fagade, Sign, and Landscaping Grant Program,
eligible signage and landscaping improvements may be considered for 50% of the costs, up to $7,500.
Eligible exterior fagade improvements (including signage and/or landscaping) may also be considered for
50% of the costs, up to $15,000. If approved, based on the applicant's invoices the job cost will be
$10,646.50, the maximum grant that can be awarded is $5,323.25.
Ms. Sandy Jankovic, who is the business owner of "Sandy's Grille" located at
171 Sebastian Boulevard, has applied for grant monies to replace the blighted freestanding sign along
Sebastian Boulevard with a new illuminated monument sign. The new sign along with the improvements
that have already been made to the building would bring the site closer to compliance with current codes
and improve the overall appearance of the property.
If Agenda Item Reauires Exaenditure of Funds:
Budgeted Amount: $40,000.00
Total Cost: $10,646.50
Funds to Be Utilized for Appropriation: $5,323.25
Attachments:
1. FSL Grant Funds Summary to Date
2. Application and backup material
Administrative Services Depart nt iew
City Attorney Review:
Procurement Division Review, if acable:
V V 4 !
r
1
City Manager Authorization:
Date: J 41� /a/
10 of 169
CMOF
SEIXASTL
HOME OF PELICAN ISLAND
ainAS T IA CV �i riiJ��iT i Rianiu i ui�vp Viii NT AGENCY
V
Facade, Sign, & Landscape Grant
Account Summary To Date
CRA Budget Addition
2017/18 $40,000
1. Bowls of Sebastian 709 U.S. Highway 1 3/24/2021 $5,605.00 $5,605.00
2. Sandy's Grille 171 Sebastian Blvd. Pending $5,323.25
Less funds disbursed $0
Less funds awarded, but not yet disbursed $
Available Funds Remaining $29,071.75
Inclusive through May 2021
M
Q0
0
2675
Kirby Cir. NL; Palm Bay, FL. 32905
11
321.727.7324
rii rt-kraft.com
Prop sal Submitted To:
Contact Name
Date
SANDY
04-26-21
SANDYJANKOVIC
Cell
Sales Person
171 SEBASTIAN BLVD.
772-643-2625
Lori Reilly
SEBASTIAN,FL 32958
Office
Desiam
J_ob_l me & Location
Wayne
SANDY'S GRILLE
E-mail
Design #
171 SEBASTIAN BLVD.
SEBASTIAN,FL 32958
sandysgrille@yahoo.corn
40927
1A!e_gro�se herebv to furn��h._rBrial and labor compl to in accordance with spec' ' lum of:
TEN THOUSAND SIX HUNDRED FORTY-SIXDOLLARS&50f100.................................. $10,646.50
PPavment to be made as follows,
Deposit of 50ola down $5323.25 Balance due upon completion. Credit Card payments subject to a 2% service fee.
Al; matertal is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation From specifications below Involving extra cost wiil be executed Only upon
written orders, and will became an extra charge Over and above the estimate. All agreements contingent upon strikes, acadents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance, Our
workers are fully covered by Workman's Compensator Insurance,
Authorized Signature
Lori Reilly
..We hereby submit specifications and estimates for: (focludes: design, fabrication, and installation. Taxes and fees may apply)
AKS to supply all labor and materials to complete the following:
1 - 8'-10" X 8' (OVERALL) DOUBLE SIDED LED INTERNALLYILLUMINATED MONUMENT STYLE SIGN WITH 2 LINES OF 6"
CHANGEABLE COPY,PER DESIGN#40927.
250 6" LETTERS/NUMBERS INCLUDED.
****NOTE: The attached design and proposal are the property of Art -Kraft Sign Co. and cannot be provided to other sign vendors for
comparative pricing without the permission of AKS.****
�* NOTE: Permit & Engineering to be billed as extra C AKS cost, plus cost to obtain. `*
1. _. All signage to remain property of ArtKraftSign Company, Inc. until paid in full. The ClientlBuyer agrees to pay all cost in the event of default of payment by the Cliantibuyer, including a reasonable atlomey's fee.
2. The Client'Buyer hereby grants Arl-Kraft Sign Company, Inc. the right of entry into and on the property of the ClientlBuyer for the purpose of retaking possession of the signage in the event of default.
S. Any payments not timely received by Art -Kraft Sign Company, Inc. shall bear interest from the due date at the rate of 18 % per annum until paid in full.
4. Primary electric to signs by others. Primary electric not included in price.
Acceptance of Proposal- The above prices, specifications and conditions are satisfactory and are hereby accepted. You are
authorized to do the work as specified. Payment will be made as outlined above.
WE ARE PLEASED TO ?ACCEPT
ro-
ST
Customer Signature Date V� I� A
FAgADE SIGNAGE AND LANDSCAPING GRANT
FACADE SIGN AND LANDSCAPING GRANT
Project Location��� � �Q�
Address of Property to be improved: 1
Assessor Parcel Number(s)-
Name of Business (es) in Project:t�
Building Street Frontage Measurement of Project:
2. Applicant Information ��
Name: -S!`1��G�-�'t "' J�-1J B ��
Mailing Address: /-
City: �GZS' State:
Phone: 7,2 .
Email:
Do you Own, Rent or Lease the subject property? i
*If you are not the owner, the owner will need to co-sign this application.
3. Business/e�s, or Services Offered on Site:��
a—
4. Description of Proposed Improvements:
NE5W -6j vi'1 l ac,.1ked
"N i., turf- S ( 5A
5. Please identify ways in which this project supports the Overlay District Concepts
;7?
i
u.'-cd Otis C-n (;JJ �-Ja I I 1.cc --foqacx
d0ki
c
Approved by CRA 6112106, rev. 06120107, 09123109, 03112114, 12110114, 4126117, 9113117 and rev 9124118 Page 5
14 of 169
FAIPADE SIGNAGE AND LANDSCAPING GRANT
• Acceptable documentation is defined as PAID invoices/statements and/or schedule of values from
vendors clearly detailing the work done, accompanied by copies of the cancelled check(s) or paid
receipts showing payment accompanied by a vendor invoice.
7) If the project is not completed, is not approved in its final inspection, or does not receive its
certificate of completion (if applicable) within one year of award, the grant award shall expire.
The applicant may request a 6 month extension. Extensions shall only be granted by the CRA
Board.
SECTION 6: FSL GRANT RANKING CRITERIA
The following selection criteria may be used to review and rate applications for the FSL Grant. Criteria
are derived from the goals and objectives of the City's adopted Redevelopment Plan as well as the
City's adopted Comprehensive Plan.
A. Streetscape Aesthetics and Functionality and Quality of Design Degree to which the
proposed project enhances the streetscape of Sebastian CRA district, including the addition or
enhancement of display windows, awnings, landscaping, handicapped accessibility and
architectural amenities such as arcades, balconies and porches. Higher consideration will be
awarded for achieving the goals of the Riverfront Overlay District and for remedying non -
conformities.
B. Conformity to City Regulations and Overlay District Goals Degree to which the proposed
project promotes the unique character of Sebastian and promotes the overlay goals through the
implementation of the Land Development Regulations and the use of urban design principles, site
design, architecture, materials, color, landscaping, and other visual physical amenities.
C. Removal of Slum and Blight and Positive Impact to Neighborhood Degree to which the
proposed project upgrades or eliminates substandard structures, code violations and/or eliminates
non -conforming uses, as well as achieving the goals of the CRA district.
D. Historic Preservation and Materials Degree to which the proposed project promotes the historic
character of Sebastian through historic preservation, adaptive re -use of historic structures, site
design, architecture, materials, landscaping, and other visual and physical amenities.
Disclaimer:
The City of Sebastian, nor its affiliates, shall be responsible for the planning, design, or construction of
improvements to property that is owned by the applicant. No warranties or guarantees are expressed or
implied by the description of, application for or participation in the Facade, Signage and Landscaping
Grant. The applicant is advised to consult with licensed architects, engineers, or building contractors
before proceeding with final plans or construction.
Approved by CRA 6112106, rev. 06120107, 09123109, 03/12/14, 12110114, 4126117, 9113117 and rev 9124118 PagVof 169
FACfADE SIGNAGE AND LANDSCAPING GRANT
7. Estimated Costs and Timing
Please provide copies of two (2) vendor bids/estimates or other documentation of cost estimates for
all proposed fapade work,
a. Window or Door Replacement
b. Exterior paint or siding
c. Signage
d. Exterior Lighting
e. Fagade/Exterior Architectural Improv.
f. Architectural/Design Fees
g. Landscape/Hardscape Improvements
h. Awnings or Shutters
i. Building Permit/Planning Fees
j. Other Proposed Improvements (specify)
TOTAL ESTIMATED COST
Estimated Days/Months for Completion
8. Signatures r
Signed:
Property Owner(s) Signature(s)
This Section for City Use
Amount Received:
Date Reviewed:
Recommendation to CRA: AW V11-e-
Action by CRA.-
MAP OF CRA BOUNDARY
$ 1 n i CQP . 50
Signed:
Applicant(s) Signature(s)
Approved by CRA 6112106, rev. 06120107, 09123109, 03112114, 12110114, 4126117, 9113117 and rev 9124118 Page 7
16 of 169
FAIPADE SIGNAGE AND LANDSCAPING GRANT
6. Submittals
Applications must include the following materials, if applicable, for consideration by the City:
Current Photo(s) of project site
L Assessor parcel number and proof of paid property taxes
64 Applicant Information
W1 Listing of businesses or services offered on site
Description of proposed improvements
Identification of project's support of the Overlay District
Current Occupational License
f Rendering or sketch of proposed improvements
Architectural plans - elevation drawing, dimensions, measurements, etc
Color and material samples
`G Sign/Awning design drawings and/or plans
' Documentation of cost estimates -- copies of vendor bids estimates etc
0 Signature of Property Owner and Applicant
Applications lacking sufficient materials to describe the project will NOT be reviewed.
Approved by CRA 6112106, rev. 06120107, 09123109, 03112114, 12110114, 4126117, 9113117 and rev 9124118 Pa1'�6of 169
Carole Jean Jordan, cFc 2020 PAID REAL ESTATE
Indian River County Tax Collector NOTICE OF AD VALOREM TAXES AND NON -AD VALOREM ASSESSMENTS
ALT. KEY I ACCOUNT NUMBER 1171
PRar,r cm i i ADDRESS I TAsQ I ESCROW31019 31-39-06-00014-0100-00010/0 SEBASTIAN BLVD, SEBASTIAN, 32958 2B J
SKIP THE TRIP - Pay online at www.IRCTax.com
If Postmarked By Nov 30, 2020
Please Pay $0.00
Discount
JANKOVIC LLC
14005 N INDIAN RIVER DR
SEBASTIAN, FL 32958
�L I Desai Ion:
HARDEES ADDITION TO SEBASTIAN BLK 10 LOTS
10, 11 & 12 PBS 3-1
Paid 11/06/2020 Effective Date 11/05/2020 Receipt #56-00000552 000015574-0034 $3,755.16
PAY IN U.S. FUNDS TO CAROLE JEAN JORDAN, TAX COLLECTOR - P.O. BOX 1509, VERO BEACH, FL 32961-1509 - Ph: (772) 226-1343
Taxing Authority
Telephone
Millage
Assessed Value Exemption
Taxable Value Tan Amount
d
COUNTY GENERAL FUND
772-226-1214
3.5475
174,548
0
174,548 619.21
ytlu
EMERGENCY SERV DIST
772-226-1214
2.3531
174,548
0
174,548 410.73
cew
SCHOOL STATE LAW
772-564-3180
3.6480
174,548
0
174,548 636.75
CC
SCHOOL LOCAL
772-564-3180
2.7480
174,548
0
174,548 479.66
wO
CITY OF SEBASTIAN
772-388-8205
3.1514
174,548
0
174,548 550.07
ST JOHNS RIVER WATER
386-329-4500
0.2287
174,548
0
174,548 39.92
�Z
SEBASTIAN INLET
321-724-5175
0.0796
174,548
0
174,548 13.89
,V.
MOSQUITO CONTROL
772-562-2393
0.2515
174,548
0
174,548 43.90
19W
HOSPITAL DISTRICT
772-770-0935
0.8011
174,548
0
174,548 139.83
RQ
FLORIDA INLAND NAVIG
561-627-3386
0.0320
174,548
0
174,548 5.59
ZJ
On.
FI
�12
df
ToWMNlap
16.8409
Total Ad Valorem Taxes $2,939.55
o
Total NonAd Valorem Assessrrants $972.07
��
Authority
Telephone
Amount
Taxes &Assessments $3,911.62
Z,,Z
.
COUNTY LANDFILL FEE
772-226-1300
628.18
'9Y
SEBASTIAN STORM WATER
SERVICES 772-388-8220
343.89
Tax Questions
3
(772) 226-1343
Scan to Pay Online
-------------------------------------------------------------------------------------------------
1 DETACH THIS PORTION AND RETURN WITH YOUR PAYMENTI
Carole Jean Jordan,
CFc
2020
PAID REAL ESTATE
Indian River County Tax Collector NOTICE OF AD VALOREM TAXES AND
NON
-AD VALOREM ASSESSMENTS
ALT. KEY
ACCOUNT
NUMBER
r n�r'cn
1' ADDRESS
TA&QM
ESCROW
31019
I 31-39-06-00014-0100-00010/0
1171 SEBASTIAN BLVD,
SEBASTIAN, 32958
2B
I
SKIP THE TRIP - Pay online at www.IRCTax.com
If Postmarked By Nov 30, 2020
Please Pay $0.00
Discount
JANKOVIC LLC
14005 N INDIAN RIVER DR
SEBASTIAN, FL 32958
L.e9PI pofgjptlon:
HARDEES ADDITION TO SEBASTIAN BL.K 10 LOTS
10, 11 & 12 PBS 3-1
18 of 169
Paid 11/06/2020 Effective Date 11/05/2020 Receipt # 156-00000552 000015574-0034 $3,755.16
BUILDING DEPARTMENT
1225 MAIN STREET - SEBASTIAN, FLORIDA 32958
TELEPHONE: (772) 589-5537 - FAX (772) 589-2566
LOCAL BUSINESS TAX RECEIPT
Tax Year October 1, 2020 to September 30, 2021
SNEZANA JANKOVIC
(0) -
Address: 171 SEBASTIAN BLVD
SEBASTIAN, FL 32958
Activity. Business - Food Service Activities -
Restaurants. must provide license
Issued to: SANDY'S GRILLE
SNEZANA JANKOVIC
171 SEBASTIAN BLVD
SEBASTIAN, FL 32958
NON -TRANSFERABLE
No. 1618
Date: 5/20/2021
Business Tax Receipt
Total Paid: $82.50
Linda M. Lohsl, CBTO
19 of 169
BUILDING DEPARTMENT
1225 MAIN STREET - SEBASTIAN, FLORIDA 32958
TELEPHONE: (772) 589-5537 • FAX (772) 589-2566
LOCAL BUSINESS TAX RECEIPT
Tax Year October 1, 2020 to September 30, 2021
SNEZANA JANKOVIC
(0) -
Address: 171 SEBASTIAN BLVD
SEBASTIAN, FL 32958
Activity: Business - Food Service Activities - Seating
Issued to: SANDY'S GRILLE
SNEZANA JANKOVIC
171 SEBASTIAN BLVD
SEBASTIAN, FL 32958
NON -TRANSFERABLE
No. 1618
Date: 5/20/2021
Business Tax Receipt
Total Paid: $13.75
Linda M. Lohsl, CBTO
20 of 169
CD Or
SEBASTIAN
HOME Of PELICAN ISLAND
CRA AGENDA TRANSMITTAL
Council Meeting Date: May 26, 2021
Agenda Item Title: Septic -to -Sewer Program Grant Application
Recommendation: Approve grant application up to the maximum allowed
Background: In accordance with the Septic -to -Sewer (SSP) Grant Program, a grant
application for the below parcel located within the CRA district has been submitted. The property will be
removing a very old septic tank along with connecting to the Indian River County's wastewater sanitary
system. The North Sebastian Septic to Sewer Project has been completed and a direct connection to the
centralized sewer system is now available; therefore a construction permit for a lift station is not required.
A grant application has been provided, including a copy of the deed, proof of paid taxes and a
construction quote.
1683 N. Central Avenue — Ronald Sypher - Single Family Residence
If approved, award amounts are based on connection types at a 25175% cost share. Properties with
septic systems with connection to available gravity main sanitary sewer will receive award amounts not to
exceed $5000. Based on the applicant's invoice from Maxwell & Son Plumbing, Inc., whose job cost is
$9,840.00, the maximum grant that can be awarded is $5,000.00.
If Agenda Item Requires Expenditure of Funds:
Total Grant: $5,000.00
Amount Available: $150,312.33
If Cost Requires Appropriation: NIA
Attachments:
1. Application
2. Construction Quote
3. Tax Receipt
4. Deed
5. Email from Indian River County Utility
Administrative Services ❑epartm t Revi
J
City Attorney Review:_
Procurement Division view, 7iapplic le:
City Manager Authorization
Date: k1P)1-211
21 of 169
SEBASTIAN CRA - SEPTIC -TO -SEWER GRANT PROGRAM
SEBASTIAN CRA SEPTIC -TO -SEWER GRANT PROGRAM
GRANT APPLICATION
1. APPLICANT INFORMATION P
Name of Applicant:%/��
Mailing Address: h -3 N Ave
Phone Number:
Cell Number:
E-mail Address:
2. PROJECT LOCATION
3 �g
f7q�2-- 6-niao
/ [%� x, LI
Address of Property: �G a /vimL/►% Tnv�
Parcel Number(s): S703 '? a1 OaQ / % 9q 9 UDD
Property Tax Status:
3. DESCRIPTION OF PROPOSED IMPROVEMENTS
4. ESTIMATED COST
Please provide information on the following items:
A. Cost of Current Septic System Closure $
B. Estimate of Connection to Indian River Utility System $
C. Permitting $
stt
D. Design and Construction Costs $ ej
TOTAL ESTIMATED PROJECT COSTS $ f ��� • (] tJ
Page 2
22 of 169
SEBASTIAN CRA — SEPTIC-TO^SEWER GRANT PROGRAM
Ln OF
HOME OF PELICAN ISLAND
The City of Sebastian seeks to promote, preserve and protect Sebastian's waterfront heritage through Indian
River Lagoon preservation efforts. With the sunset of the Cost -Share Aareement between the Indian River
Lagoon Council ORL Council) and the Citv of Sebastian forthe Septic to Sewer Grant Incentive Proaram within
the CRA district, the Citv Council has established criteria for moving forward with the remaining funds. The
Citv may be able to increase this incentive program in 2019 by leveraginq future qrant funds when thev
become available.
The Sebastian Septic -to -Sewer Grant Program (hereinafter referred to as SSP) is designed to provide
;`v;-1u ll grants ants to qualified property owners for costs incurred to rernuve an operational septic tank system
that serves an occupied facility or buildina and connects to the Indian River County sanitary sewer system.
The SSP is available to businesses or residences located within the CRA District currently utilizing septic
systems. In order to provide an eauitable proaram. the Citv will provide award amounts based on connection
tvpes at a 25/75% cost share. Hereinafter. properties with septic systems with connection to available aravity
main sanitary sewer will receive award amounts not to exceed $5000. Properties with septic systems with
connection to available pressurized main sanitary sewer will receive award amounts not to exceed $10.000.
Properties with more than one operational septic system may receive up to $5000 per tank in addition to the
connection amount. Grant funds will be disbursed as a reimbursement after receipts and documentation are
submitted and inspection of improvements occur. Grants from this program will not be awarded for
sanitary improvements made prior to filing a completed application. Grants shall be awarded at the
sole discretion of the CRA Board prior to initiating the project.
1. The application package includes:
A. Completed application (provided by the City of Sebastian, see attached);
B. Proof of ownership of the property;
C. Proof of paid taxes and certification that owner is current on any payment obligations to the City
of Sebastian;
D. Proof of Utility Permit submittal to Indian River County with copy of plan.
E. Current copy of vendor bid/quote.
2. Upon completion of the imnrnvPments the annlir`ant shall submit n "reimbursement package" to the City
which includes:
A. Completed Reimbursement Form (provided by the City of Sebastian, see attached);
B. Copies of applicable invoices, receipts, and/or cancelled checks.
C. Proof that the septic tank has been taken out of service, pursuant to State regulations.
D. Copies of records which indicate that the improvements have been appropriately inspected and
are in operation;
E. Copy of W-9 Form for grant fund reimbursement.
3. If the project is not commenced (with a filed Application for a Building Permit or Utility Permit) within six (6)
months of grant award or is not completed (with the final inspection) within one (1) year of the grant award,
the award shall expire. The applicant may request a six (6) month extension from the CRA Board.
Page 1
23 of 169
SEimsTIAN CRA — SEPTIC -TO -SEWER GRANT PROGRAM
Has the applicant applied for other regulatory grant funding to r move the targeted septic system? (Please check
appropriate answer) YES V NO
If Yes, please answer the following questions:
Who was the grant award from?
How much was the total award?
Signature(s) All owners must sign.
The information supplied in this application is true and correct.
�-J
Printed Name and Title Pnnted Name and Title
i
Anature Signature
STATE OF dCk
COUNTY OF MMQIa VLMU
The foregoing instrument was acknowledged before me this day of Wal
20Z, by Lon 1 r)
who islare- ersonally known to me r has/have produced as
identification.
o1r,Y ptlle COURTNEY HANSOM
c Commission N HH 087469
a Q Expires February 1, 2025
(SEAL) r'OF F-10 8andedTlruBudgMftwyServices
�
11 ��,,'' '' __ '' �' 9 �!J 9 � �i{,ii�lvotary Public, Commission No. � � !
�.UL)t✓� Yl�Ai � 01"SOil (Name of Notary, Printed or Typed)
J
This Section for City Use Only
Date Application Received: VIA
Date Application Reviewed.
Recommendation to CRA:
Action by CRA:
Page 3
24 of 169
MAXWELL & SON PLUMBING, INC.
James R. Maxwell Telephone 772/589-1630
Fax 772/589-1370
State Certified #CFCO26551 courtneyh®maxweliplumbing.net
920 Truman Street
Sebastian, FL 32958
PROPOSAL
DATE: May 7, 2021
TO: Ronald Syther 772-480-6020
1683 N Central Ave
Sebastian, FL 32958
We hereby submit an estimate for the following:
- Obtain permitting as required by the Florida Department of Health and City of
Sebastian building department and schedule all inspections.
- Pump out and abandon existing septic tanks, cave-in, and fill with sand.
- Supply and install new sewer line to county tap by street.
- Tie into existing piping at house.
We propose to furnish materials and labor in accordance with the above specifications,
for the sum of: $9,840.00.00 NINE THOUSAND EIGHT HUNDRED FORTY DOLLARS. Payment
to be made as follows: $4,920.00 (50%) Deposit. Balance due upon completion.
Authorized signature: J&',
The above prices, specifications and cond' ions are satisfactory and are hereby
accepted. You are authorized to do the work as specified. Payment will be made as
outlined above.
Date: c /�-/z Signature of Acceptance: .1
Note: This proposal may be withdrawn by us if not accepted within 30 days. Our workers are fully
covered by Worker's Compensation insurance. A certificate will be supplied upon request. Due care will
be given in the process of this installation. However, we are not responsible for the replacement, repair or
patching of any concrete, asphalt, stucco, drywall, paint, wall covering, tile, carpeting, floor coverings,
sod or landscaping affected by the necessary process of installation unless specifically stated in this
proposal.
25 of 169
Carole Jean Jordan, CFC
Indian River County Tax Collector
2020 PAID REAL ESTATE
NOTICE OF AD VALOREM TAXES AND NON -AD VALOREM ASSESSMENTS
PROPERTY ADDRESS I TAX CODE Et -CROW
10362 ( 30-38-21-00001-9999-00020/0 11683 N CENTRAL AV, SEBASTIAN, 32958 1 2A
SKIP THE TRIP - Pa online at www.IRCTax.com LUe�e W) ption:
y PLAT FAUI MAN ON FLEMING GRANT PBB
If Postmarked By Dec 31, 2020 1-75 BEING MORE PART DESC AS FOLL BEG AT I
please Pay I
$0101) See Additional Legal on Tax Roll
Discgynt I
SYPHER RONALD
1683 N CENTRAL AVE
SEBASTIAN, FL 32958
Paid 01/04/2021 Effective Date 12/31/2020 Receipt #55-00003348 000016375-0008 $1,568.23
PAY IN U.S. FUNDS TO CAROLE JEAN JORDAN, TAX COLLECTOR - P.O. BOX 1509, VERO BEACH, FL 32961-1509 - Ph: (772) 226-1343
Taxing Authority
Telephone
Millage
Assessed Value
Exemption
Taxable Value
Tax Amount
COUNTY GENERAL FUND
772-226-1214
3.5475
121,934
50,000
71,934
255.19
EMERGENCY SERV DIST
772-226-1214
2.3531
121,934
50,000
71,934
169.27
SCHOOL STATE LAW
772-564-3180
3.6480
121,934
25,000
96,934
353.62
SCHOOL LOCAL
772-564-3180
2.7480
121,934
25,000
96,934
266.37
CITY OF SEBASTIAN
772-388-8205
3.1514
121,934
50,000
71,934
226.69
ST JOHNS RIVER WATER
386-329-4500
0.2287
121,934
50,000
71,934
16.45
SEBASTIAN INLET
321-724-5175
0.0796
121,934
50,000
71,934
5.73
MOSQUITO CONTROL
772-562-2393
0.2515
121,934
50,000
71,934
18.09
HOSPITAL DISTRICT
772-770-0935
0.8011
121,934
50,000
71,934
57.63
FLORIDA INLAND NAVIG
561-627-3386
0.0320
121,934
50,000
71,934
2.30
Total Millage 16.6409
Authority Telephone Amount
COUNTY LANDFILL FEE 772-226-1300 125.39
SEBASTIAN STORM WATER SERVICES 772-388-8220 120.00
Scan to Pay Online
Total Ad Valorem Taxes $1, 371.34
Total NmAd Valorem Assessrnerrts $245.39
Taxes 8 Assessments $,;la 616.7 3
Tax Questions
(772) 226-1343
-------------------------------------------------------------------------------------------------
4 .& ihLvi , ri,4 • - i i.ND RETURN WIT14 YOUR PAYMENTy
Carole Jean Jordan, CFC 2020 PAID REAL ESTATE
Indian River- County Tax Collector- NOTICE OF AD VALOREM TAXES AND NON -AD VALOREM ASSESSMENTS
J �� 0 1683 N ,CENTRAL AV, SEBASTIAN, ADDRESS TAX CODE eS�i�llytl(� ALT. KEY A OUNT NUMBER PROPERTY
10362 130-38-21-00001-9999-00020/ 2958 2A
SKIP THE TRIP - Pay online at www.IRCTax.com
If Postmarked By Dec 31, 2020
Please Pay $0,00 J
Discougj
SYPHER RONALD
1683 N CENTRAL AVE
SEBASTIAN, FL 32958
Local PVKO ion:
PLAT OF WAUREGAN ON FLEMING GRANT PBB
1-75 BEING MORE PART DESC AS FOLL BEG AT I
See Additional Legal on Tax Roll
26 of 169
Paid 01/04/2021 Effective Date 12/31/2020 Receipt# 155-uvrju»-+o 00DO16375-0008 $1,568.23
/-5
�NN-11-11 sym
Mg . '7 v
owes
aI°N RMMMOL N
WARRANTY DEED
STATUTORY
IN THE RECORDS OF
JEFFREY K. BARI ON
CLERK CIRCUIT COUnT
INDIAN RIVER CO., FLA.
THIS INDENTURE, made this ����day of � [!'�:''.�� i , A.D., 1998.
BETWEEN MARY I. BERRY, party of the first part, and MARY 1. BERRY,
as Trustee of the MARY I. BERRY REVOCABLE TRUST AGREEMENT dated
��'• t�i�'"•�"" •u 1998, whose post office address is 1683 N. Central
Avenue. Sebastian, Florida 32958. party of the second part,
W ITNESSETH, that the said party of the first part, for and in
consideration of her. in hand paid by said party of the second part, the receipt
whereof is hereby acknowledged, has granted, bargained and .old to the said
party of the second part. her successors and assigns forever, the following
described land. situate, lying and being in the County of Indian River in the
State of Florida, to -wit:
SEE ATTACHMENT EXHIBIT "A" -7919
and the said party of the first part does hereby fully warrant the title to said
land, and will defend the; same against the lawful claims of all persons
whomsoever. Where used herein the terms party of the first part. party of the
second part and Trustee shall be construed as singular or plural as the context
requires.
MARY I. BERRY, as Trustee. shall have the power and authority to
protect. conserve, and to sell, or to lease. or to encumber. or otherwise to
manage and dispose of the real property conveyed by this Deed.
In the event MARY I. BERRY cannot continue to serve as Trustee. the
Successor Trustee shall be RONALD SYPHE.R.
In the event RONALD SYPHER cannot continue to serve as Trustee, the
Second Successor Trustee shall be VIRGINIA KING .
All Successor Trustees arc hereby granted to the power to protect.
conserve and to sell, or to lease. or to encumber, or otherwise to manage and
dispose of the real property described in this Deed.
Any person dealing with the Trustee shall deal with said Trustee in the
order as set forth above. However, no person shall deal with a Successor
Trustee until one or more of the following have been received by said person
or placed of record in the aforementioned County:
A. The written resignation of the prior Trustee %worn to and
acknowledged before a Notary Public.
1). A certified death certificate of the prior Trustcc.
C. The order of a court of competent jurisdiction adjudicating the prior
Trustee incompetent, or removing said Trustee for any reason.
CD
0
rn
rn
Lo'
27 of 169
D. The written certificates of two physicians currently practicing
medicine that the Trustee is physically or mentally incapable of handling the
duties of Trustee.
E. The written removal of a Successor Trustee and/or the appointment
of an additional Successor Trustee by either of the party of the first part sworn
to and acknowledged before a Notary Public: this right being reserved to
either party of the first part.
THIS DEED was drafted without title opinion or title examination.
IN WITNESS WHEREOF, the said party of the first part has hereunto
set her hands and s Is the day and year first above written.
Signed.,, scaled an delivered in,.,,our presence.:
(SEAL)
r rated a amcMARY I. BERRY "
'Printed Name: QA 4E-
STATE OF FLORIDA
COUNTY OF INDIAN RIVER
The foregoing instrument was acknowledged before me this ••� � day of
%�A��, 1998 by MARY 1. BERRY who is personally known to me or
who produced �f= :�-^ ��� �,; 1 Tiy� �1�.� as identification and who did
take an oath.
NOTARY PUBLIC
My Commission Expires:
This instrument prepared by:
JOSEPH DcGANCE
3471 N. Federal Hwy., 11601
Ft. Lauderdale. Florida 33306 �•' • ) Hunnicutt C
R •�' ={ MYCOWASS"0 CC651451 EYRIES
N
4`
N
W
28 of 169
I
1�. \ I I.I 111 T " A". 7!11_!1
Parrel I.: beginning -it the intersection of the East right -of -gray line
of new U.S. Highway No. I and the .uutli right-of-way of Ninth Street;
Ihence run Easterly alum: [lie Saudi riglit-of-way line of Nintlt Street
a distance of 293.59 feet to [lie intrrseclion of Ninth Street auul North
Central Avenue Cut' a Ituinl of bet inning:; thetscc run Southerly aluttg
the West line of North t'enU'al Avenue a distance ul' H3.52 fuel;
theltec rue Westerly and paratllel to Ninth Street a distance of IUU
1cct; thence run Northerly and parallel to North Central Avenue ac
distance of 83.52 feet to [lie Small right-of-way line of Ninth Street;
thence run Easterly along the South righl-of-way line of Ninth Sit -eel
a distance of IUU feel to (lie point of beginning.
11a reel 2: beginning at the inlet:seclion of the East right-of-way line
of new U.S. Highway No. I and the south right-of-way line of Ninth
Street*, thence run Easterly aluug the Sown right -of' -way line of Ninth
Strut a distance of 293.59 feel to the intersection of Ninth Street
and North Central Avenue; thence rue Southerly alum; file West liuc;
of North Central Avenuc a disumee of 83.52 feet to the point of
beginning; thence run Westerly mud parallel to Ninth Street a
distance of IUU feet; thence run Southerly and parallel to North
central Avenue a distance of 70 feet; thence run Easterly and parallel
to Ninth Sheet a distance of 100 feet to the: West right-of-way line of
North Central Avenue; thence run Nurtherly along the West right-of-
way line of North Central Avctcue a distance of 70 feet to the point of
beginning.
All being part of that certain tract of land situated in ludian Inver
N
county, Florida, in Township 30 and 31 Suuth, Rmiges 37, 38 and 39
�
Lust, known and described as a portion of Section 30 of Fleming
Grant, and being a part of land described un a certain utap of
N
Waurcgan of said Fleeting Grant made by S.H. Carter filed in the land
records of Brcvard County, Florida; said land lying and being hi
--
Indian River County, Florida.
',
Tax Folio No. 21-30-38-000014999900020-0
Address: 1683 Pbrth Central Ave., Sebastian, R 32958
29 of 169
Michelle Faulkner
From: Jesse Roland <jroland@ircgov.com>
Sent: Monday, May 17, 2021 11:02 AM
To: Michelle Faulkner
Subject: RE: 1683 N. Central Avenue
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments
or clicking links, especially from unknown senders.
Hi Michelle. No, it will not require an IRC Utility Construction Permit to connect. It has a gravity sewer service lateral
available for connection. We only require Water & Sewer Impact and Connection Fees for them to connect.
Jesse Roland I Plans Reviewer
Indian River County Dept. of Utility Services
1801 27th St, Vero Beach, FL 32960
Ph 772-226-1636 Fax 772-770-5143
iroland(di rcgov.com
From: Michelle Faulkner<MFaulkner(@CitvofSebastian.org>
Sent: Monday, May 17, 2021 8:59 AM
To: Jesse Roland <iroland@ircgov.com>
Subject: 1683 N. Central Avenue
CAUTION: This message is from an external source. Fiease use caution when opening attachments or clicking links.
Good morning,
Does the above mentioned property require a utility permit to connect to sewer? The property owner is applying for the
S2S Grant.
Thank you,
Michelle Faulkner, CFM
Community Development Department
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
(772) 589-5518 (772) 388-8248 fax
mfaulkner cr,citvofsebastian.ora
cm ,If
SEBASTU%
HOME OF PELICAN ISLAND
30 of 169
Council Meetinq Date:
Agenda Item Title:
Recommendation:
Backqround:
error
.JEWTIA
}TOME OF PELICAN ISLAND
CRA BOARD AGENDA TRANSMITTAL
May 26, 2021
Septic to Sewer CRA Conversion Project
Approval of CSA-1
In January 2021, the City Council of Sebastian discussed and requested a proposal to move forward with a
study to determine the possibility and cost estimate to convert from on -site septic to sewer within the entire
CRA District.
There are approximately 129 parcels in the CRA District that are eligible to convert from on -site septic
system to public sewer connection. Schulke, Bittle & Stoddard, LLC (SBS) will provide professional
engineering services necessary to evaluate and recommend system type and method for connection to
existing IRCDUS sewer collection and transmission facilities. SBS will prepare conceptual plans of the
requisite utility improvements and prepare a cost estimate of the probable cost for the design, permitting
and construction of the requisite infrastructure, and the cost for individual parcel improvements necessary
and the costs to make the connection.
SBS will also prepare a pollutant reduction estimate. SBS will calculate the approximate reduction of
nitrogen and phosphorous pollutants (in kglyr) that currently enter the Indian River Lagoon and its
tributaries due to the operation of existing septic systems by the 129 +l- parcels, which upon connection to
IRCDUS sewer infrastructure, will be diverted from the IR Lagoon and captured, collected and transmitted
to IRCDUS Wastewater Treatment Plants.
The information gathered from this study will assist the City in determining funding options including available
grant opportunities to potentially convert all eligible parcels from septic to sewer.
If Agenda Item Requires Expenditure of Funds:
Budgeted Amount: $0
Total Cost: $57,500.00
Funds to Be Utilized for Appropriation: American Rescue Plan Fund
Attachments:
CSA-1
/j
Administrative Services Department Review: I -ti,� -I
7
City Attorney Review: ;%
Procurement Division Review, if applicable:f
City Manager Authorization:
Date:
".)-o
31 of 169
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
SCHULKE, BITTLE & STODDARD, LLC
1717 Indian River Blvd., Suite 201
Vero Beach, FL 32960
Work Authorization No: CSA-1
Project Identification: City of Sebastian Septic to Sewer Conversion.
IT IS AGREED to undertake the following work in accordance with the provisions of the Master
Agreement entitled Non -Exclusive Continuing Professional Services Agreement for Engineering Dated
February 22, 2021.
Description of Assignment:
There are approximately 129 parcels in the CRA District that are eligible to convert from on -site septic
system to public sewer connection. Schulke, Bittle & Stoddard, LLC (SBS) will provide professional
engineering services necessary to evaluate and recommend system type and method for connection to
existing IRCDUS sewer collection and transmission facilities. SBS will prepare conceptual plans of the
requisite utility improvements and prepare a cost estimate of the probable cost for the design, permitting
and construction of the requisite infrastructure, and the cost for individual parcel improvements necessary
and the costs to make the connection.
SBS will also prepare a pollutant reduction estimate. SBS will calculate the approximate reduction of
nitrogen and phosphorous pollutants (in kg/yr) that currently enter the Indian River Lagoon and its
tributaries due to the operation of existing septic systems by the 129 +/- parcels, which upon connection to
IRCDUS sewer infrastructure, will be diverted from the IR Lagoon and captured, collected and transmitted
to IRCDUS Wastewater Treatment Plants.
Work Scope:
• See detailed Scope of Work attached (Exhibit A)
Deliverable:
1. Conceptual Utility Plan
2. Cost Estimate
3. Inventory and Tabulation of Results
4. Report
Time of Performance
The estimated time frame for completion of services from the approval of this Work Authorization is a
follows:
Schedule
SBS anticipates completion and submittal of the draft report within one hundred and five (105)
days after notice to proceed.
Upon review and comments by the City, the final report will be submitted within three (3) weeks.
Page 1 of 2
32 of 169
SCOPE OF WORK — EXHIBIT A
General Description
Schulke, Bittle & Stoddard, LLC (SBS) will provide professional engineering services necessary to
evaluate and recommend system type and method for connection to existing IRCDUS sewer
collection and transmission facilities.
1.0 Preliminary Engineering
1.1 Research and Base Map
SBS will obtain, review, and evaluate record documents available from local and state agencies
(COS, IRC, SJRWMD, DOH) that can be utilized in the performance of the work. SBS will prepare a
base utility map of the CRA area in CAD, which shall depict all parcel lines and ROW's, depict utility
infrastructure, known/ mapped surface waters, and will depict and number the 129 developed parcels
that currently utilize a septic system. The base map will utilize GIS mapping data provided from
IRCDUS and other mapping sources and will be overlaid on available aerial imagery. There will not be
any field survey included to develop these base maps.
2.0 Final Engineering
2.1 Conceptual Utility Plan
SBS will prepare conceptual utility improvement plans. The plans will utilize the base plan, divided into
eight (8) 24" x36" 100 scale drawing sheets. The plan will depict proposed sewer utility improvements
for the connection of the 129 parcels to the IRCDUS sewer utility system. It is anticipated that the
systems utilized will be either:
1. Gravity sewer: connection to existing sewer laterals at parcels frontage, or the installation
of sewer laterals and connection to adjacent existing gravity sewer collection system mains, or
the short extensions of gravity sewer systems (400' or less) connecting to existing nearby
gravity sewer collection systems
2. Low pressure system: installation of private lift station(s) to serve one or more nearby parcels
and extension of short lengths of low-pressure force mains (400' or less) with connection to
existing IRCDUS low pressure force mains.
The identification of systems proposed to connect each parcel on the conceptual plan will be based
on the engineer's judgement.
2.2 Cost Estimate
SBS will prepare an engineer's opinion of probable cost for the utility systems that are drawn on the
Conceptual Utility Plan. Cost estimates will be prepared for each utility service area, which ordinarily
will be defined as the area served by any one lift station. The costs for the multiple areas will be
summed to obtain a total cost to connect 129 parcels in the CRA to IRCDUS sewer, and the cost will
also be divided by the number of parcels served by each area to obtain an approximate cost per
parcel. Multi -tenant or multi ownership parcels (i.e. commercial or residential condominium) will be
treated as one parcel for these purposes.
The scope will not include a detailed cost comparison of the above described two options for any one
site, or other various options available to construct sewage systems. The identification of systems
proposed to connect each parcel on the conceptual plan will be based on the engineer's judgement.
Estimated costs of connection for any parcel (infrastructure costs), including on -site septic system
abandonment, on -site plumbing, lift station installation, pipe/ fitting costs, and similar infrastructure,
will not be evaluated for each specific parcel on a site -specific basis, but generalized costs based on
Page 1 of 2
33 of 169
FEE SCHEDULE — EXHIBIT B
1.0 Preliminary Engineering
1.1 Research and Base Map
2.0 Final Engineering
2.1 Conceptual Utility Plan
2.2 Cost Estimate
2.3 Pollutant Reduction Estimate
2.4 Inventory/Tabulation of Results
2.5 Final Report
*Reimbursables
$ 12,500.00
$ 15,000.00
$ 7,500.00
$ 5,000.00
$ 5,000.00
$ 7.500.00
Subtotal: $ 62,500.00
$ 5.000.00 (Budaet)
GRAND TOTAL: $ 67,500.00
Reimbursables will be billed direct to the client at cost or paid direct by the client, and include, surveying,
or other required field tests, prints, copies, mailings/ FedEx, archeological or environmental consultation
and studies, traffic analysis/ consultation, traffic counting, application/permit fees, etc.
Prints - $2.00/sheet
Xerox Copies - $0.15/page
Other Reimbursables — at cost
The city will pay all application and plan review fees directly. This is NOT included in the above listed
estimated reimbursable amount
Invoices shall be submitted monthly, and the invoice amount shall be in proportion to the percentage of
the Scope of Work complete.
All payments must be received by the Engineer within 30 days of the date of an invoice. Any payments
received after said date will be subject to a late interest fee of one and one half percent (1- 1/2%) per
month. The client shall be responsible for all attorney's fees, court costs, and related expenses incurred
in the event that payment is not timely made and proceedings are brought by the Engineer to collect
sums owed.
RATE SCHEDULE
The following rates will apply to actual time devoted by Schulke, Bittle & Stoddard, L.L.C. staff to this project
computed to the nearest % hour.
Personnel
Hourly Rate
Principal
$200.00
Project Manager/Engineer
$175.00
Design Tech
$135.00
Construction Manager
$ 95.00
Draftsman
$ 95.00
Inspector
$ 85.00
Clerical
$ 65.00
Page 1 of 1
34 of 169
anya
CFTM
HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM
COUNCIL MEETING DATE: May 26, 2021
AGENDA ITEM TITLE: Resolution Accepting the 2"d Quarter Financial Report and
Recognizing Necessary Amendments and Adjustments to
the FY 2020-2021 Annual Budget.
RECOMMENDATION: Move to approve Resolution R-21-07.
BACKGROUND: Pursuant to City financial policies, budget reviews and any
necessary adjustments are presented to the City Council quarterly. A capital project status
report, investment report and accomplishments are also included.
Formal approval by the City Council was already given for
adjustments using the amounts required to cover repair of the roadway damaged due to failing
culverts, matching funds for the Square Hangar Engineering, additional 1% raises and
purchase of City Gateway Signs. Other items that were previously approved by the City Council
in the 2"d Quarter included increased funding for the Public Works Compound and increased
funding for the Taxiway. Adjustments being submitted for City Council approval include several
expenditures authorized by the City Manager using the General Fund R&R Account. No further
adjustments during the quarter require City Council approval.
In accordance with the authority given by the Annual Budget
Resolution, the City Manager can approve other budget transfers between accounts within
Departments and to make adjustments necessary to implement programs, projects and
expenditures that have been authorized by the City Council. Thus, the City Manager's
adjustments included budget changes within his $15,000 spending authority, adjustments
between budget accounts within the same departments, as well as adjustments allocating
additional funding sources.
The above adjustments are listed in Exhibit "A" that is an attachment to the Resolution.
If Agenda Item Reauires Expenditure of Funds:
Budgeted Amount: As per Exhibit "A" of the Resolution
Total Cost: NIA
Funds to Be Utilized for Appropriation: NIA
Attachments:
1. Resolution R-21-07 and Attachment "A"
2. 2nd Quarter Financial Report, including Capital Project Status, Investments/Loans and
Accomplishments
Administrative Services Depart ent Rev'
City Attorney Review:
Procurement Division Review, . apple a
City Manager Authorization:
r
Date: f-Ird/ -,�v
35 of 169
RESOLUTION NO. R-21-07
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
APPROVING AN AMENDMENT AND RECOGNIZING CERTAIN ADJUSTMENTS TO THE
BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING
SEPTEMBER 30, 2021 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR
CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on
March 31, 2021 indicated that there were budget adjustments requiring formal approval by the City Council
and that previously approved amendments and adjustments by the City Manager should be recognized; and
WHEREAS, the City Council and City Manager have previously approved any other necessary
amendments and adjustments in accordance with the Annual Budget Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT:
Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year
beginning October 1, 2020 and ending September 30, 2021 has been amended and adjusted as necessary
within the quarter ending March 31, 2021; a summary of such amendments and adjustments being attached
hereto and more particularly identified as Exhibit "A"; the revised appropriations, if any, are set out therein
and are recognized as having been made to maintain and carry on the government of the City of Sebastian,
Indian River County, Florida.
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed.
Section 3. Sections of this resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City Manager, or the City
Manager's designee, without need of further action of the City Council by filing a corrected copy of same
with the City Clerk.
Section 4. This Resolution shall become effective immediately upon its adoption.
It was moved for adoption by Councilmember
The motion was seconded by Councilmember and, upon being put to a vote, the
vote was as follows:
Mayor Ed Dodd
Vice -Mayor Jim Hill
Councilmember Bob McPartlan
Councilmember Fred Jones
Councilmember Christopher Nunn
The Mayor thereupon declared this Resolution duly passed and adopted this 26"' day of May 2021.
ATTEST:
Jeanette Williams, MMC
City Clerk
CITY OF SEBASTIAN, FLORIDA
Mayor Ed Dodd
Approved as to form and legality for the
reliance by the City of Sebastian only:
Manny Anon
City Attorney
36 of 169
EXHIBIT "A" OF RESOLUTION R-21-07
SUMMARY OF BUDGET CHANGES
FOR THE QUARTER ENDED MARCH 31, 2021
ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL:
Budget Before
Budget
Budget After
Project/Account
Change
Adjustment
Change
Reason for Adjustment
Culvert Repair
Cu
$29,000
$21,329
$50,329
01/13/21 Approved using Stormwater Fund
Appropriated from Stormwater Reserve.
-------------------------------------
($255,507) ($21,329)
($276,836)
---_
Reserves to repair roadway damaged due
to failing culverts.
Infrastructure
0
$277,516
$277,516
08/26/20 Approved using DST Reserves for
FDOT Grant
0
($222,013)
($222,013)
Grant matching needed for Square Hangar
Appropriated from DST Reserves
-----------------------------------
(6,137,346)
- - ---
($55,503)
--------------------------------------------------
($6,192,849)
Engineering and Development Project.
Various Salary and Benefit Accounts
$10,032,641
$59,669
$10,092,310
Appropriated from General Reserves
_-_ ($174,775)
-($46,492)
($221,267)
_10114I20 Authorized by approval;, of PEA
Appropriated from Stormwater Reserves
($9,526)
($3,642)
($13,168)
and PBA Labor Agreements provision for
Appropriated from Golf Reserves
($7,194)
($2,382)
(
Appropriated from Airport Reserves
p. �__.__._..___......_
($1,288)
($402)......
...........
($1,690
City could do it.
Appropriated_from Building Reserves
($11,282)
--
($3,751)......
($15,033}
...............................................
Improvements Other Than Buildings
$132,010
$44,000
$176,010
02/24/21 Approved using DST Reserves to
Appropriated_fram DST Fund - ryeReses($6,192,849)
- ______
_______
($44,�00)
($6,236,849)
purchase six CityGateway Signs.
- ----- ---- - ---- ---------
-increase
Buildings
$5,088,899
$4,550,41_7
$9,639,316
Approved using DST Reserves to
_ildings _
Appropriated from DST Fund Reserves
($6 ,236,849)
($4,550,417)
($10,787,266)
current year funding for construction of the
Public Works Com ound
Infrastructure
$569,264
$161,762
$731,046
FAA Grant
($519,338)
($138,604)
($657,942)
03 10121 Approved increase in project costs
FQDT Grant
�_-_._-.___._-._..�-.��______
($24,963)
.- _ .___.
($11,589)
.-_ ($36,552)
of Taxiway and using DST Reserves for
additional matchino requirements.
from DST Fund Reserve ($24,963) ($11,589) ($36,552)
ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL:
Budget Before
Budget
Budget After
Project/Account
(Vehicles
Change
Adjustment
Change
Reason for Adjustment
and Equipment -�--
- - $71,464
^ - $6,221
$77,685
Used General Fund R&R Reserve to
Appropriated from General Reserves
--------------------------------
__B_uildings _
($57,964)
----------------------------
($6,221)
($64,185)
--
replace air conditioner in the Police
_De artmentserverroom.
p ------------------------------------
R&M
$85,627)
$1,224
$86,851
Used General Fund R&R Reserve to
Appropriated from General Reserves
......... ($64,185).........
($1,224)......
($65,409)__replace
lock at Hardee Park Restroom.
Working Waterfront Improvements _
_. _
$508,135
$14,837
$522,972
Used General Fund R&R Reserve; to do
Appropriated_ from General Reserves ------------
($65,409)........
{$14,837)______($80,246}__emergency
repairs to the seawall -�-
R&M Buildings_
$86,851
$5 000
$91,851
Used General Fund R&R Reserve to
- _ - _
Appropriafed_from General Reserves____
-
($80,246).........
-_
($5,000)......
($85,246)
replace the CommL�nity Center roof ----------
R&M Irrigation
$5,500
$2,730
$8,230
Used General Fund R&R Reserve: to cover
Appropriated from General Reserves
($85,246)
($2,730)
($87,976)
unexpected irrigation repairs in Parks.
ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER:
Budget Before
Budget
Budget After
Project/Account
Change
Adjustment
Change
Reason for Adjustment
PPE and COVID-19 Related Purchases
$40,000
$314,382
$354,382
Adjustment for additional amount eligible
Employee Sick or COVID-19 Work
$80,000
$45,668
$125,668
for reimbursement from the CARES Act.
___.____._......................-----------_.-__-................_......___....___-__...Actual
.. - - ---__...-.
$357,50D
$180,000
$537,500
to date is: $282,262 in Purchases,
$125,668 for Work, $533,500 in Business
Rental andMortgageAssistance Grants
$44.__.....-......._......._._._._-
6,822
(390,050)
$56,772
Grants and $56,772 for Rental and
CARES A,cf Proceeds _ _ _ _ _ _ _ _
($924,322 _ _
_ _ _ _ ($150,000)
($1,074,322)
Mortgage Grants_
Vehicles & Equipment
0
$15,000
$15,000
Adjusts Law Enforcement Forfeiture Fund
--
_-
-
for award via court proceedings of a
Confiscated Property
-- -----------------------------------------------
($1,000)
($15,000)
($16,000)
confiscated 2015 Kia Sedan.
Vehicles &Equipment
-- -------------------------------
$242,050
$12 150
---0---
$254,200 -Adjustment
--------------------- ----------Ir-------
to cover the cost of a tirailer
Contract Mowing Services
$378,222
($12 150)
$366,072
needed for the Stormwater crews.
37 of 169
CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT
SECOND QUARTER ENDING MARCH 31, 2021 SUMMARY
THE SECOND QUARTER FOR GENERAL FUND ENDED WITH
59.7% OF THE TOTAL BUDGETED REVENUES RECEIVED DUE
PRIMARILY FROM PAYMENTS OF AD VALOREM TAXES,
DEPARTMENTS SPENT 50.3% OF THE BUDGETED AMOUNTS.
MIS WAS OVER 50% OF BUDGET DUE TO MAKING THE
ANNUAL PAYMENTS OF SOFTWARE LICENSES; POLICE DUE
TO ANNUAL MAINTENANCE CONTRACTS RENEWALS AND THE
PENSION CONTRIBUTION; AND NON -DEPARTMENTAL DUE TO
INSURANCE PREMIUMS AND THE CRA PAYMENT.
GENERAL FUND SUMMARY
Budget
YTD
%
Beginning Balance
$
$ 5,703,001
Ad Valorem Taxes
4,563,724
4,254,890
932%0
Franchise Fees
1,462,101
555,726
38.0%
Utility Taxes
31122,777
1,211,541
38.8%
Hurricane Recoveries
143,666
-
0.0%
Intergovem mental
21341,085
1,238.720
52.9%
Charges for Service
744,033
376,017
50.5%
Licenses and Other
578,700
206,095
35.6%
Transfers From Other Funds
185,000
75,000
40.5%
Total Revenues
$
13,141,086
$ 7,917,989
60.3%
From Fund Balance
127,266
-
0.0°%
Total Sources
$
13,268,352
$ 7,917,989
59.7%
City Council
59,737
23,499
39.3%
City Manager
292,499
132,156
45.2%
City Clerk
217,040
100,629
46.4%d
City Attorney
201,426
88,179
43.8%
Admin Services
707,722
338,310
47.8%
MIS Division
516.961
271,864
52.6%
Police Department
6,402,230
3,348,841
52.3%
Roads and Drainage
1,040,937
445,165
42.8%
Public Facilities
1,095,203
491,809
44.9%
Leisure Services
1,122,549
460,025
41.D%
Community Dev,
517,184
234,387
45.3%
Non -Departmental
989,850
682,272
68.9%
Total Expenditures
$
13,163,338
$ 6,617,136
50.3%
Unappropriated
105,014
-
i
Total Uses
$
13,268,352
$ 6,617,136
49.9%
Ending Unappropriated Fund Balance
$ 7,003,854
THE $143,666 ON HURRICANE MATTHEW STILL REMAINS
UNPAID AND WAITING ON A DETERMINATION FROM FEMA.
$2,250 Hurricane Reimbursements
$2 000 $143,666 More Due
$1, 750
$1,500 ■ @IIg161e a Reserved
$2,250
$1,000
$750
$500
$250
$_
Matthew Irma _
* Eligible $1,581,745 $547,325
r Received $1,438,079 $547,325
_Dorian Totals
$34,104 $2,163,174
$34,104 $2,019,508
General Fund Revenue
5,00 e.hdi�ed Budget B`'earto Dale
4,000
3,000
c
F_ 2,000
1A00
. eeIs FBA floes s06 e6 'rye 0
`dAp �� �b�ydp �` a9t�� 5,�,b
�Se f4 �1%"", 'oo'v "�A
General Fund Expenditures
Madiu="a a„ deer nYea.,o 0,te
6,500
C 4,500
G 3svv
}c 2,500
1,500
500
Ism} ,d cPP` c 'A4 , YT 0! \� ft 'o
cpi
GENERAL FUND BALANCE FORECAST
Fund Balance R&R Account
Beginning Reserves 10101/20 $ 5,428,001 $ 275,000
Year to Date Revenue 7,917,989
Fund BalanceIR&R Changes to Date:
Unfinished 2020 Projects
(39,379)
Replaced Air Conditioner
(57.964)
Adjusted for 2% Raises
(123,846)
Adjusted for Holiday Bonuses
(11,550)
Adjusted for 1% Raises
(46,492)
Server Room Air Conditioner
(6,221)
Hardee Park Restroom Lock
(1,224)
Working Waterfront Seawall
(14,837)
Community Center Roof
(5,000)
Park Irrigation Repairs
(2,730)
Year to Date Uses
$
(221,267)
$
(87,976)
Other Expenditures
(6,307,893)
Current Reserves
$
6,816,830
$
187,024
Expected Changes to Year End:
Additional Revenues
5,423,097
-
Additional Expenditures
(7,010,002)
Ending Reserves
$
5,229,925
187,024
Contingency Balance
$
105,014
Adjust i to $275,000
(87.976)
87,976
Adjusted Reserves
$
5,246,963
$
275,000
Assigned Funds
(748,742)
-
Net Unassigned Reserves
$
4,498,221
$
275,000
Total Unassigned Reserves
$
4,773,221
Projected in 2021 Budget
$
5,141,412
38 of
169
CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT
SECOND QUARTER
ENDING MARCH 31, 2021 SUMMARY
MOST OF THE STORMWATER FEES ARE COLLECTED DURING
GOLF COURSE BALANCES EXCLUDE THE LOANS FROM THE
THE FIRST QUARTER
ALONG WITH PAYMENT OF PROPERTY
GENERAL_ FUND AND BUILDING FUND
Will
WERE
TAXES.
COMMMITTED FOR IRRIGATION/CLUBHOUSE WORK. ENDING
�.
RESOURCES ARE PROJECTED TO BE BETTER THAN
WHEN
STORMWATER FUND SUMMARY
WE PREPARED THE 2021 BUDGET PROJECTIONS.
Budget
YTD
%
GOLF FUND SUMMARY
Beginning Fund Balance
$ $
1,375,749
Budget
YTD
%
Stormwaler Fees
2,039,714
1,813,872
88.9%
Beginning Resources $ • $
(640,608)
Interest
44,844
2,775
6.2%
Charges for Service 1,436,025
877,355
61.1 %
Total Revenues
$ 2,084,558 $
1,816,647
87.1%
Rent 30,000
15,000
50.01/°
From Fund Baiance
280,478
t}.t}°I°
Miscellaneous 8,460
5,137
60.7%
Total Sources
$ 2,365,036 $
3,192,396
135.0%
Total Revenues 1.474,485
897,492
1
Operating Expenditures
1,533,653
680,744
44.4%
From Fund Balance 9,575
r1a
Pro Shop Sales 108,172
50,495
46.1 /c
Capital Outlay
254,200
68,096
26.$°Ifl
Pro Shop Purchases (70,000)
(35,426)
50.6°%
Contingency
31,202
-
0.0%
Sales vs. Cost of Sales 38,172
15,069
39.5%1
Transfer to Capital Projects
545,981
1,325
0.2%
Total Sources $ 1,512,657 $
912,561
60.3°%
Total Uses
$ 2,365,036 $
750,165
31.7%
Ending Fund Balance
$ $
2,442,231
Operating Expenses $ 1,382,900 $
671,213
48.5%
Expected Change to Year End:
Cart Loan Payments 66,391
32,894
58.3%
Total Operating Expense 1,439,291
704,107
48.9%
Additional Revenues
267,911
General Fund Payment 35,000
-
n1a
Additional Expenditures
(852,909)
Building Fund Payment 38,366
19,183
50.0%
Additional Capital Outlay
(186,104)
Total Uses $ 1,512.657 $
723,290
47.8%1
Transfers to Capital Projects
(544,656)
Total Ending Resources $ $
(451,337)
9130 Net Available Funds
$
1,126,473
Expected Change to Year End:
Projected in 2021 Budget
$
804,968
Additional Sources
600,098
Additional Uses
(789,367�
9130121 Ending Resources $
(640,608)
AIRPORT REVENUES
ARE HIGHER THAN
50% OF BUDGET
Projected in 2021 Budget $
[672,196]
AND EXPENSES ARE
47.9%. THE DST LOAN IS PAID IN
ONE
PAYMENT IN THE LAST QUARTER. BEGINNING
AND ENDING
RESOURCES HAS BEEN ADJUSTED TO
EXCLUDE
THE
BUILDING FUND ENDING RESOURCES REMAIN
AT
GOOD
$527,891 LONG-TERM
LIABILITY FOR THE DST LOAN.
LEVELS. THIS EXCLUDES THE STATE MANDATED REBATE
PAYABLE AND THE $1,175,140 LONG-TERM ADVANCE
DUE
AIRPORT
FUND SUMMARY
FROM THE GOLF COURSE.
Budget
YTD
BUILDING FUND SUMMARY
Beginning Resources
$ $
338,559
Budget
YTO
%
Rents
479,191
269,804
H.3%
Beginning Resources $ - $
021,128
Investment Income
1,065
370
34.7%
Licenses and Permits 840,800
554,371
65.9%
Miscellaneous
83,314
21,022
25.2%
Charges for Service 15,300
12,956
84.7%
Total Revenues
563,570
291,196
51-7%
Fines and Forfeits 6,350
2.700
42.5%
From Fund Balance
1,690
-
0.0%
Miscellaneous 18,922
9.586
50.7%
Total Sources
$ 565,260 S
629,755
Golf Fund Loan Payments 38,356
19,183
50.0%
Total Revenues 919,738
598,796
65.1%
Operating Expenses
380,505
191,5N
50.3%
From Fund Balance 37,861
-
0.0%
General Fund Advance
150,00o
75,000
50.0%
Total Sources 957,599
598,796
62.5%
DST Fund Loans
30,500
-
0.0%
Operating Expenses 898,053
961,687
40.3%
Capital Outlay
4,255
4,255
100.0%
Capital Outlay 46,957
22.957
48.9%
Total Uses
$ 566,260 $
270,822
47.9%
Contingency 12.589
-
nla
Total Ending Resources
$
358,933
Total Uses $ 957,599 $
'184,644
40.2%
Expected Change to Year End:
Total Ending Resources $
1,1135,280
Expected Change to Year End:
Additional Revenues
272,374
Additional Revenues
:120,942
Addditional Uses
(294,438)
Additional Uses
(!i72,955)
9130/21 Ending Resources
$
336.869
9r30121 Ending Resources $
783,267
Projected in 2021 Budget
$
(38,046)
Projected in 2021 Budget $
754,730
39 of 169
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 03/31/21
2017/2018
2018/2019
2019/2020
2020/20201
2020/2021
2D20/2021
2nd QTR
2nd QTR
2nd QTR
2nd QTR
ANNUAL
PERCENT
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET
GENERAL FUND
TAXES
-5,211,563.21
-5,268,302.59
-5,303,644.79
-6,022,156.84
-9,148,602.00
65.83%
LICENSES & PERMITS
-124,179.46
-108,685.36
-109,767.50
-107,946.80
-149,200.00
72.35%
INTERGVT'L REVENUE
-1,501,709.95
-1,603,158.38
-1,237,231.94
-1,238,720.42
-2,484,751.00
49.85%
CHARGES FOR SERVICE
-202,582.12
-304,731.29
-295,108.07
-376,017.11
-744,033.00
50.54%
FINES AND FORFEITS
-25,846.80
-19,096.37
-37,112.49
-19,027.76
-50,900.00
37.38%
MISC. REVENUE
-151,624.07
-214,810.50
-231,930.64
-79,120.40
-378,600.00
20.90%
TRANSFERS IN
-362,499.96
-19,999.98
-12,499.98
-75,000.00
-185,000.00
40.54%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-127,266.00
0.00%
GENERAL FUND REVENUE
-7,580,005.57
-7,538,784.47
-7,227,295.41
-7,917,989.33
-13,268,352.00
59.68%
CITY COUNCIL
24,160.05
21,659.04
24,003.75
23,498.67
59,737.00
39.34%
CITY MANAGER
127,809.13
135,780.94
127,778.64
132,156.34
292,499.00
45.18%
CITY CLERK
117,633.57
91,957.50
125,325.29
100,629.07
217,040.00
46.36%
CITY ATTORNEY
47,796.77
53,049.18
94,606.79
88,179.30
201,426.00
43.78%
ADMINISTRATIVE SERVICES
327,605.34
347,666.70
356,680.12
338,309.77
707,722.00
47.80%
M.I.S. DIVISION
212,854.48
220,172.46
267,227.25
271,863.95
516,961.00
52.59%
AUDIO VISUAL
-1,747.74
0.00
0.00
0.00
0.00
n/a
POLICE ADMINISTRATION
392,459.15
463,006.09
590,288.66
450,812.86
876,121.00
51.46%
POLICE PATROL
1,219,237.28
1,909,615.48
1.898,146.99
1,956,988.27
3,555,815.00
55.04%
CODE ENFORCEMENT DIVISION
84,809.22
86,392.63
89.775.00
88,224.73
197,439.00
44.68%
POLICE INVESTIGATIONS
368,119.98
413,854.32
590,942.41
593,062.76
1,110,496.00
53.41%
POLICE COMMUNICATIONS
292,015.72
285,093.21
292,670.38
259,752.72
662,359.00
39.22%
ENGINEERING
-18,841.15
0.00
0.00
0.00
0.00
n/a
ROADS AND DRAINAGE
452,071.00
426,486.84
493,276.75
445,165.01
1,040,937.00
42.77%
STORMWATER UTILITY DIVISION
479,511.99
0.00
0.00
0.00
0.00
n/a
CENTRAL GARAGE
102,926.68
124,363.35
95,826.89
98,721.39
214,824.00
45.95%
FACILITIES MAINTENANCE
188,356.84
184,335.06
260,103.62
277,315.79
648,857.00
42.74%
LEISURE SERVICES
428,493.41
532,479.17
508,704.66
460,025.03
1,122,549.00
40.98%
CEMETERY
92,777.87
85,938.30
85,806.63
115,771.67
231,522.00
50.00%
COMMUNITY DEVELOPMENT
170,796.85
165,213.37
262,962.58
234,386.50
517,184.00
45.32%
NON -DEPARTMENTAL
676,708.91
673,443.32
641,598.84
682,271.72
1,094,864.00
62.32%
GENERAL FUND EXPENDITURES
5,785,555.35
6,220,506.96
6,805,725.25
6,617,135.55
13,268,352.00
49.87%
LOCAL OPTION GAS TAX
TAXES
-302,575.50
-294,020.08
-306,904.50
-299,793.58
-710,000.00
42.22%
INTERGVT'L REVENUE
0.00
0.00
0.00
0.00
-14,105.00
0.00%
MISC. REVENUE
-2,162.37
-4,015.59
-1,849.05
-303.21
-13,808.00
2.20%
TRANSFERS IN
0.00
0.00
0.00
0.00
0.00
n/a
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-314,918.00
0.00%
LOGT FUND REVENUE
-304,737.87
-298,035.67
-308,753.55
-300,096.79
-1,052,831.00
28.50%
OPERATING EXPENSES
5,566.62
23,014.10
0.00
87,572.10
92,973.00
94.19%
CAPITAL OUTLAY
22,839.30
0.00
105,554.31
34,372.00
169,937.00
20.23%
DEBT SERVICE
121,251.10
120,126.80
121,992.80
121,781.20
243,340.00
50.05%
TRANSFERS OUT
14,399.31
409.683.00
606,893.40
478,175.24
546,581.00
87.48%
TO FUND BALANCES
0.00
0.00
0.00
0.00
0.00
nla
LOCAL OPTION GAS TAX
164,056.33
552,823.90
834,440.51
721,900.54
1,052,831.00
68.57%
DISCRETIONARY SALES TAX
TAXES
-1,386,528.78
-1,438,621.77
-1,477,978.52
-1,532,253.04
-3,581,025.00
42.79%
MISC. REVENUE
-13,428.47
-41,334.57
-38,046.10
-5,678.42
-89,178.00
6.37%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-10,798,855.00
0.00%
DST FUND REVENUE
-1,399,957.25
-1,479,956.34
-1,516,024.62
-1,537,931.46
-14,469,058.00
10.63%
OPERATING EXPENSES
0.00
1,500.00
4,080.00
0.00
0.00
n/a
TRANSFERS OUT
1,224,106.51
658,589.23
864,599.79
1,157,870.90
13,734,474.00
8.43%
TO FUND BALANCES
0.00
0.00
0.00
0.00
734,584.00
0.00%
DISCRETIONARY SALES TAX
1,224,106.51
660,089.23
868,679.79
1,157,870.90
14,469,058.00
8.00%
40 of 169
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 03/31/21
201712018 2018/20/9 201912020 2020/20201 2020/2021 2020/2021
2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT
ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET
RIVERFRONT REDEVELOPMENT FUND
MISC. REVENUE
-23,352.16
-28,560.44
-22,222.65
-18,587.97
-46,331.00
40.12%
TRANSFERS IN
-366,531.86
-404,673.34
-403,239.68
-457,671.66
-443,884.00
103.11%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-210,248.00
0.00%
RRD REVENUE
-389,884.02
-433,233.78
-425,462.33
-476,259.63
-700,463.00
67.99%
OPERATING EXPENSES
109,575.08
207,798.65
175,690.04
133,184.39
263,294.00
50.58%
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
0.00
n/a
GRANTS AND AIDS
15,000.00
0.00
15,000.00
0.00
40,000.00
0.00%
TRANSFERS OUT
250,000.00
30,000.00
0.00
74,932.07
252,171.00
29.71%
TO FUND BALANCES
0.00
0.00
0.00
0.00
144,998.00
0.00%
RRD EXPENDITURES
374,575.08
237,798.65
190,690.04
208,116.46
700,463.00
29.71%
PARKING IN LIEU OF FUND
MISC. REVENUE
-7,233.40
-700.42
-2,012.33
-3,065.01
-4,376.00
70.04%
FROM FUND BALANCE
0.00
0.00
0.00
0.00
0.00
n/a
PARKING IN LIEU OF REVENUE
-7,233.40
-700.42
-2,012.33
-3,065.01
-4,376.00
70.04%
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
0.00
n/a
TRANSFERS OUT
0.00
0.00
0.00
0.00
0.00
n/a
TO FUND BALANCES
0.00
0.00
0.00
0.00
4,376.00
0.00%
PARKING IN LIEU OF EXPENDITURES
0.00
0.00
0.00
0.00
4,376.00
0.00%
RECREATION IMPACT FEE FUND
MISC. REVENUE
-62,643.65
-57,009.25
-76,260.34
-86,554.19
-155,000.00
55.84%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-135,317.00
0.00%
RECREATION IMPACT FEE REVENUE
-62,643.65
-57,009.25
-76,260.34
-86,554.19
-290,317.00
29.81%
OPERATING EXPENSES
0.00
0.00
0.00
0.00
0.00
n/a
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
0.00
n/a
TRANSFERS OUT
382,950.10
158,025.18
309,483.40
73,010.48
255,317.00
28.60%
TO FUND BALANCE
0.00
0.00
0.00
0.00
35,000.00
0.00%
RECREATION IMPACT FEE
382,950.10
158,025.18
309,483.40
73,010.48
290,317.00
25.15%
STORMWATER UTILITY FUND
MISC. REVENUE
-911,405.81
-1,829,562.51
-1,807,588.96
-1,816,646.51
-2,084,558.00
87.15%
TRANSFERS IN
0.00
0.00
0.00
0.00
0.00
n/a
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-280,478.00
0.00%
STORMWATER FUND REVENUE
-911,405.81
-1,829,562.51
-1,807,588.96
-1,816,646.51
-2,365,036.00
76.81%
PERSONAL SERVICES
0.00
395,308.96
315,556.06
326,030.42
708,142.00
46.04%
OPERATING EXPENSES
73,258.65
237,405.30
218,528.53
354,713.66
825,511.00
42.97%
CAPITAL OUTLAY
0.00
18,198.16
0.00
68,096.48
254,200.00
26.79%
TRANSFERS OUT
349,999.98
14,168.50
4,540.00
1,325.00
545,981.00
0.24%
TO FUND BALANCES
0.00
0.00
0.00
0.00
31,202.00
0.00%
STORMWATER FUND EXPENDITURES
423,258.63
665,080.92
538,624.59
750,165.56
2,365,036.00
31.72%
LAW ENFORCEMENT FORFEITURE FUND
FINES AND FORFEITS
-100.00
-150.00
-83.33
-15,000.00
-16,000.00
93.75%
MISC. REVENUE
-368.44
-541.74
-283.67
-26.44
-250.00
10.58%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
0.00
n/a
FORFEITURE REVENUE
-468.44
-691.74
-367.00
-15,026.44
-16,250.00
92.47%
OPERATING EXPENSES
3,970.99
2,566.04
0.00
1,500.00
0.00
100.00%
CAPITAL OUTLAY
0.00
0.00
0.00
15,000.00
15,000.00
100.00%
GRANTS AND AIDS
1,500.00
2,500.00
1,000.00
0,00
0.00
100.00%
TO FUND BALANCES
0.00
0.00
0.00
0.00
1,250.00
0.00%
FORFEITURE FUND EXPENDITURES
5,470.99
5,066.04
1,000.00
16,500.00
16,250.00
101.54%
STORMWATER DEBT SERVICE FUND
MISC. REVENUE
-2,208.48
-3,533.77
-1,981.47
-253.80
-1,000.00
25.38%
TRANSFERS IN
-201,895.98
-201,457.02
-200,677.50
-200,480.52
-400,961.00
50.00%
FROM FUND BALANCES
0.00
0.00
0.00
0.00
0.00
n/a
STORMWATER DEBT SERVICE REVENUE
-204,104.46
-204,990.79
-202,658.97
-200,734.32
-401,961.00
49.94%
DEBT SERVICE
16,538.80
13,329.65
10,068.60
6,764.30
400,529.00
1.69%
TO FUND BALANCES
0.00
0.00
0.00
0.00
1,432.00
0.00%
STORMWATER DEBT EXPENDITURES
16,538.80
13,329.65
10,068.60
6,764.30
401,961.00
1.68%
41 of 169
CITY OF SEBASTIAN
FUND SUMMARIES
QUARTER ENDING 03/31/21
201712018
2018/2019
201912020
2020120201
202012021
202012021
2nd QTR
2nd QTR
2nd QTR
2nd QTR
ANNUAL
PERCENT
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET_
GOLF COURSE FUND
INTERGOVERMENTAL REVENUE
-50,000.00
0.00
0.00
0.00
0.00
n/a
CHARGES FOR SERVICE
-808,287.63
-937,526.73
-935,142.42
-892,424.57
-1,464,621.00
60.93%
MISC. REVENUE
-53,841.34
-19,655.33
-20,823.52
-20,136.86
-38,460.00
52.36%
TRANSFERS IN
-11,320.00
0.00
0.00
0.00
0.00
n/a
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-9,576.00
0.00%
GOLF COURSE FUND REVENUE
-923,448.97
-957,182.06
-955,965.94
-912,561.43
-1,512,657.00
60.33%
ADMINISTRATION
612,548.24
370,278.53
353,219.62
356,339.10
756,020.00
47.13%
MAINTENANCE
282,849.53
284,299.83
288,538.03
284,893.81
602,483.00
47.29%
GOLF COURSE CARTS
101,051.52
84,218.95
82,793.15
82,056.67
154,154.00
53.23%
GOLF COURSE FUND EXPENSES
996,449.29
738,797.31
724,550.80
723,289.58
1,512,657.00
47.82%
AIRPORT FUND
CHARGES FOR SERVICE
-10,121.85
-12,277.83
0.00
0.00
0.00
n/a
MISC. REVENUE
-257,712.63
-318,171.89
-281,452.69
-291,195.87
-563,570.00
51.67%
TRANSFERS IN
0.00
0.00
-4,691.00
0.00
0.00
n/a
FROM FUND BALANCES
0.00
0.00
0.00
0.00
-1,690.00
0.00%
AIRPORT FUND REVENUE
-267,834.48
-330,449.72
-286,143.69
-291,195.87
-565,260.00
51.52%
PERSONAL SERVICES
77,947.21
66,170.97
33,059.95
33,524.89
71,578.00
46.84%
OPERATING EXPENSES
117,417.80
163,170.47
148,529.69
158,042.15
308,927.00
51.16%
CAPITAL OUTLAY
0.00
18,628.82
5,125.33
4,255.00
4,255.00
100.00%
DEBT SERVICE
0.00
0.00
0.00
0.00
30,500.00
0.00%
TRANSFERS OUT
12,499.98
19,999.98
12,499.98
75,000.00
150,000.00
50.00%
TO FUND BALANCES
0.00
0.00
0.00
0.00
0.00
n/a
AIRPORT FUND EXPENSES
207,864.99
267,970.24
199,214.95
270,822.04
565,260.00
47.91 %
BUILDING FUND
LICENSES & PERMITS
-419,589.85
-386,430.08
-439,001.85
-554,370.66
-840,800.00
65.93%
CHARGES FOR SERVICE
-6,478.83
-5,661.90
-8,139.10
-12,956.10
-15,300.00
84.68%
FINES AND FORFEITS
-3,111.00
-4,255.00
-3,098.00
-2,700.00
-6,350.00
42.52%
MISC. REVENUE
-4,650.38
-8,061.54
-7,063.06
-9,586.19
-18,922.00
50.66%
TRANSFERS IN
0.00
-19,183.98
-19,183.98
-19,183.02
-38,366.00
50.00%
FROM FUND BALANCE
0.00
0.00
0.00
0.00
-37,861.00
0.00%
BUILDING FUND REVENUES
-433,830.06
-423,592.50
-476,485.99
-598,795.97
-957,599.00
62.53%
PERSONAL SERVICES
239,626.83
267,170.03
282,283.14
284,569.75
745,793.00
38.16%
OPERATING EXPENSES
42,641.16
46,477.24
71,019.81
77,117.42
152,260.00
50.65%
CAPITAL OUTLAY
0.00
0.00
0.00
22,957.00
46,957.00
48.89%
TRANSFERS OUT
0.00
0.00
0.00
0.00
12,589.00
0.00%
TO FUND BALANCES
0.00
0.00
0.00
0.00
0.00
n/a
BUILDING FUND EXPENSES
282,267.99
313,647.27
353,302.95
384,644.17
957,599.00
40.17%
42 of 169
CITY OF SEBASTIAN
GENERAL FUND DEPARTMENTS
QUARTER ENDING 03/31/21
2017/2018
2018/2019
2019/2020
202012021
2020/2021
2020/2021
2nd QTR
2nd QTR
2nd QTR
2nd QTR
ANNUAL
PERCENT
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
DFBUDGET
CITY COUNCIL
PERSONAL SERVICES
11,373.06
11,379.73
11,373.77
11,376.58
22,732.00
50.05%
OPERATING EXPENSES
12,786.99
10,279.31
12,629.98
12,122.09
37,005.00
32.76%
TOTAL
24,160.05
21,659.04
24,003.75
23,498.67
59,737.00
39.34%
CITY MANAGER
PERSONAL SERVICES
124,569.14
130,687.25
120,674.26
126,851.75
275,407.00
46.06%
OPERATING EXPENSES
3,239.99
5,093.69
7,104.38
5,304,59
17,092.00
31.04%
TOTAL
127,809.13
135,780.94
127,778.64
132,156.34
292,499.00
45.18%
CITY CLERK
PERSONAL SERVICES
74,633.17
77,990.37
80,543.55
84,425.18
184,750.00
45.70%
OPERATING EXPENSES
43,000.40
13,967.13
44,781.74
16,203.89
29,980.00
54.05%
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
2,310.00
0.00%
TOTAL
117,633.57
91,957.50
125,325.29
100,629.07
217,040.00
46.36%
CITY ATTORNEY
PERSONAL SERVICES
0.00
0.00
13,339.02
75,393.26
164,039.00
45.96%
OPERATING EXPENSES
47,796.77
53,049.18
81,267.77
12,786.04
37,387.00
34.20%
TOTAL
47,796.77
53,049.18
94,606.79
88,179.30
201,426.00
43.78%
ADMINISTRATIVE SERVICES
PERSONAL SERVICES
243,205.62
261,776.03
258,747.97
240,689.21
562,649.00
42.78%
OPERATING EXPENSES
84,399.72
85,890.67
97,932.15
97,620.56
145,073.00
67.29%
TOTAL
327,605.34
347,666.70
356,680.12
338,309.77
707,722.00
47.80%
M.I.S. DIVISION
PERSONAL SERVICES
120,924.30
139,875.56
162,827.07
158,408.48
358,104.00
44.24%
OPERATING EXPENSES
91,930.18
80,296.90
103,488.07
113,455.47
158,857.00
71.42%
CAPITAL OUTLAY
0.00
0.00
912.11
0.00
0.00
n/a
TOTAL
212,854.48
220,172.46
267,227.25
271,863.95
516,961.00
52.59%
AUDIO VISUAL DIVISION
PERSONAL SERVICES
-678.08
0.00
0.00
0.00
0.00
n/a
OPERATING EXPENSES
-1,069.66
0.00
0.00
0.00
0.00
n/a
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
0.00
n/a
TOTAL
-1,747.74
0.00
0.00
0.00
0.00
n/a
POLICE ADMINISTRATION
PERSONAL SERVICES
315,270.66
382,256.03
483,011.15
370,311.96
740,467.00
50.01 %
OPERATING EXPENSES
77,188.49
80,750.06
87,583.51
80,500.90
135,654.00
59.34%
CAPITAL OUTLAY
0.00
0.00
19,694.00
0.00
0.00
n/a
TOTAL
392,459.15
463,006.09
590,288.66
450,812.86
876,121.00
51.46%
POLICE PATROL
PERSONAL SERVICES
1,089,906.35
1,742,333.62
1,743,401.76
1,817,645.56
3,206,256.00
56.69%
OPERATING EXPENSES
116,968.94
159,282.87
122,187.36
126,959.97
328,641.00
38.63%
CAPITAL OUTLAY
12,361.99
7,998.99
32,557.87
12,382.74
20,918.00
59.20%
TOTAL
1,219,237.28
1,909,615.48
1,898,146.99
1,956,988.27
3,555,815.00
55.04%
CODE ENFORCEMENT DIVISION
PERSONAL SERVICES
76,015.76
78,884.61
81,275.22
81,047.16
176,731.00
45.86%
OPERATING EXPENSES
8,793.46
7,508.02
8,499.78
7,177.57
20,708.00
34.66%
TOTAL
84,809.22
86,392.63
89,775.00
88,224.73
197,439.00
44.68%
POLICE INVESTIGATIONS
PERSONAL SERVICES
317,560.77
347,441.16
497,194.28
510,994.62
952,417.00
53.65%
OPERATING EXPENSES
50,559.21
56,418.16
66,638.95
72,568.14
147,479.00
49.21%
CAPITAL OUTLAY
0.00
9,995.00
27,109.28
9,500.00
10,600.00
89.62%
TOTAL
368,119.98
413,854.32
590,942.51
593,062.76
1,110,496.00
53.41%
43 of 169
CITY OF SEBASTIAN
GENERAL FUND
DEPARTMENTS
QUARTER ENDING 03/31/21
2017/2018
2018/2019
2019/2020
2019/2020
2019/2020
2019/2020
2nd QTR
2nd QTR
2nd QTR
2nd QTR
ANNUAL
PERCENT
ACTUALS
ACTUALS
ACTUALS
ACTUALS
BUDGET
OF BUDGET
POLICE COMMUNICATIONS
PERSONAL SERVICES
287,088.21
280,732.55
286,426.03
255,469.30
648,523.00
39.39%
OPERATING EXPENSES
4,927.51
4,360.66
6,244.35
4,283.42
13,836.00
30.96%
TOTAL
292,015.72
285,093.21
292,670.38
259,752.72
662,359.00
39.22%
ENGINEERING
PERSONAL SERVICES
-2,422.90
0.00
0.00
0.00
0.00
n/a
OPERATING EXPENSES
-16,418.25
0.00
0.00
0.00
0.00
n/a
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
0.00
n/a
TOTAL
-18,841.15
0.00
0.00
0.00
0.00
n/a
ROADS AND DRAINAGE
PERSONAL SERVICES
254,577.14
231,545.76
275,401.18
292,176.01
623,386.00
46.87%
OPERATING EXPENSES
189,949.86
173,992.23
178,685.32
150,087.01
371,218.00
40.43%
CAPITAL OUTLAY
7,544.00
20,948.85
39,190.25
2,901.99
46,333.00
6.26%
TOTAL
452,071.00
426,486.84
493,276.75
445,165.01
1,040,937.00
42.77%
STORMWATER UTILITY DIVISION
PERSONAL SERVICES
270,606.69
0.00
0.00
0.00
0.00
n/a
OPERATING EXPENSES
207,918.30
0.00
0.00
0.00
0.00
n/a
CAPITAL OUTLAY
987.00
0.00
0.00
0.00
0.00
n/a
TOTAL
479,511.99
0.00
0.00
0.00
0.00
n/a
CENTRAL GARAGE
PERSONAL SERVICES
88,458.36
101,391.03
86,048.11
87,953.59
189,384.00
46.44%
OPERATING EXPENSES
14,468.32
13,377.31
9,778.78
10,767.80
22,940.00
46.94%
CAPITAL OUTLAY
0.00
9,595.01
0.00
0.00
2,500.00
n/a
TOTAL
102,926.68
124,363.35
95,826.89
98,721.39
214,824.00
45.95%
FACILITIES MAINTENANCE
PERSONAL SERVICES
51,279.45
78,723.27
132,957A1
137,884.19
290,597.00
47.45%
OPERATING EXPENSES
87,093.89
100,906.79
111,774.21
122,810.60
280,575.00
43.77%
CAPITAL OUTLAY
49,983.50
4,705.00
15,372.00
16,621.00
77,685.00
21.40%
TOTAL
188,356.84
184,335.06
260,103.62
277,315.79
648,857.00
42.74%
LEISURE SERVICES
PERSONAL SERVICES
240,364.41
343,436.38
357,528.81
330,031.59
802,159.00
41.14%
OPERATING EXPENSES
186,779.00
110,972.89
101,781,25
116,030.68
264,467.00
43.87%
CAPITAL OUTLAY
1,350.00
78,069.90
49,394.60
13,962.76
55,923.00
24.97%
TOTAL
428,493.41
532,479.17
508,704.66
460,025.03
1,122,549.00
40.98%
CEMETERY
PERSONAL SERVICES
72,003.82
70,083.19
74,906.17
103,254.60
176,307.00
58.57%
OPERATING EXPENSES
12,283.09
15,855.11
10,900.46
12,517.07
35,215.00
35.54%
CAPITAL OUTLAY
8,490.96
0.00
0.00
0.00
20,000.00
0.00%
TOTAL
92,777.87
85,938.30
85,806.63
115,771.67
231,522.00
50.00%
COMMUNITY DEVELOPMENT
PERSONAL SERVICES
158,066.02
153,534.82
173,435.31
200,967.26
434,559.00
46.25%
OPERATING EXPENSES
12,730.83
11,678.55
74,877.77
33,419.24
71,314.00
46.86%
CAPITAL OUTLAY
0.00
0,00
14,649.50
0.00
11,311.00
0.00%
TOTAL
170,796.85
165,213.37
262,962.58
234,386.50
517,184.00
45.32%
NON -DEPARTMENTAL
PERSONAL SERVICES
143,192.45
155,141.20
125,484.28
129,753.74
232,289.00
55.86%
OPERATING EXPENSES
464,279.02
497,845.12
511,423.56
546,854.98
737,061.00
74.19%
CAPITAL OUTLAY
0.00
0.00
0.00
0.00
0.00
n/a
TRANSFERS TO OTHER FUNDS
69,237.44
20,457.00
4,691.00
5,663.00
20,500.00
27.62%
TO FUND BALANCES
0.00
0.00
0.00
0.00
105,014.00
0.00%
TOTAL
676,708.91
673,443.32
641,598.84
682,271.72
1,094,864.00
62.32%
GENERAL FUND EXPENDITURES 5,785,555.35 6,220,506.96 6,805,725.35 6,617,135.55 13,268,352.00 49.87%
44 of 169
CITY OF SEBASTIAN
CAPITAL PROJECT STATUS REPORT AS OF MARCH 31, 2021
Current
Prior
Project
Budget Share
Project
Year
Year
Expenditures
Percent
Foods
Number
Description
Budeet Sources
tin Thousands of Sl
Budget
Expenditures
Expenditures
To Date
Expended Encumbrances
Remainine
FV2019
A1823
Cemetery Improvements
CTF
150
150,000
51,519
17,909
69.428
46.29%
76,214
4,358
A1824
Working Waterfront Phase 3
DST
26
25,700
4,710
20,300
25,010
97.32%
690
-
A1860
Slonecrop Drainage
DST
11
11,229
11,229
11,229
100.00°'0
-
-
TOTAL
S 186,929
S 56.229
S 49,438
S 105,667
56.53% S
76,904
S 4.358
FY2019
A19'-0
Working Waterfront Phase 3
FIND/DON/GF/DSTK'RA/PILO
170130/15/273/45113
545,793
411,838
20,990
432,828
79.30%
108,693
4,272
A1921
Pickleball
DST/RIF
197/423
619,762
359
604,751
605,110
97.641/.
-
14,652
A1925
Park Signage
DST/RIF
44/155
199,000
53,165
53270
106,435
53.48%
92,565
-
A1960
Stonecrop Drainage
DST
12
12,000
12,000
12,000
100.000%
A1952
Construct Hangar D
FDOT/DST
1,800/450
2-150.000
58,222
234,096
292,317
12.99%
318,361
1,639,321
TOTAL,
$ 3,626,555
$ 523,584
S 925,107
S 1,449,690
40% S
519,619
S 1,658,245
FY2020
A2004
PD Vehicles & Equipment (Complete)
DST
339
339,226
339,226
339,226
100.00%
-
-
A2006
Evidence Compound Paving & Carport
DST
40
40,000
10,046
129
10,175
25.44 %
22,..%7
7,459
A2007
CDBG Grant Program
CDBG
250.7
250,769
4.898
13,720
18,618
7.42 %
30,822
201,329
A2008
COVID-19 Expenses
Grant
1074
1,074,322
488,251
506,692
994,943
92.61 %
37,118
42.261
A2009
CDBG CARES Act Grant Program
CDBG
74.8
74,778
1,246
1246
1.67%
73.532
A2021
BSSC Baseball Dugouts
RIF
80
80,000
16,174
20,085
36,259
45.32%
43,741
A2024
Park Improvements (Complete)
RIF/DON
12.612.5
15,111
3,672
11.439
15,111
100.00%
-
-
A2025
Community Center Office
DST
40
40,000
-
-
-
0.00%
-
40.000
A2026
Renovate Golf Tees
DST
50
50,000
951
30,603
31,554
63.11%
-
18,446
A2028
Riverview Park Sidewalks (Complete)
LOGT / CRA
46.5 / 32
78,623
70.832
7,790
78,622
100.00%
1
A2029
CRA Signage & Landscape
CRA
113
113,000
40,680
13,448
54,128
47.90%
45,872
13,000
A2030
Relocate Public Facilities Compound
DST
9639.3
9,639.316
239,961
244,859
494,820
5.03 %
712,280
8,442,116
A2050
Construct Taxi Lane
FAA/FDOT/DST
658/36.5/36.5
731,046
19,619
40,404
60,022
8.21%
9,861
661,164
A-7060
Roadway Swale Work
SW
60
60,000
25,865
25,865
43.11%
34,135
A2061
Canal Improvements
SW
1000
1,000,000
-
-
-
0.00%
-
1,000,000
A2062
Stonecrop Drainage
FEMA/DST
645/215
860,000
5.300
12,616
17,916
2.08%
-
842,084
A2063
Septic to Sewer Grant Program
IRLC/CRA
100/100
200,000
4,378
48,847
53,225
26.61 %
146,775
S 14,646,191 S 904,760 S 1.316,970 $ 2,221,730 15.17 % S 892,455 S 11,532,006
FY2021
A2100
Server/Host Update (Complete)
DST
43.2
43,195
43,195
43,195
100.00%
A'-101
Citywide Computers
DST
35
35,000
10,625
10,625
30.36 %
24,375
A2102
Audio/Visual Equipment
DST
75
75,000
66,609
66,609
88.81 %
9,287
104
A2103
COSty Equipment
DST
10
10,000
581
581
3.81 %
6,915
2.604
A2104
Phone System
DST
100
100,000
-
0.00%
100,000
A2105
Network Infrastructure
DST
39
39,000
33,728
33,728
86.48 %
5,272
A' 106
Police Vehicles & Equipment
DST
350
349,982
0.00%
318,348
31,634
A2120
BSSC Lightning System (Complete)
GF/DST
5.7/24
29.663
29,663 -
29,663
100.00%
A2121
Harrison Street Park Plaza
DST
270
270,000
-
0.00%
270.000
A2122
N. Central Ave Event Plaza
DST
40
40,000
0.00%
40,000
A2123
Tree Protection Plan
DST
135
135,000
0.00%
135.000
A2124
Playground Improvements
RIF
70
70,000
- -
0.00%
_
70,000
A2125
Park Improvements
RIF
20
20,000
0.00°1.
20.000
A_ 130
Street Repaving
LOGT
338.2
338,227
325,681
325,681
96.29%
11.136
1,410
A2131
Sidewalk Replacement
LOGT
55.8
55,860
- -
-
0.00%
-
55,860
A2132
Street Reconstruction (Complete)
LOGT/DST
105.9/500
605,913
605,912 -
605,912
100.00%
-
1
A' 133
Truck w/Crane
DST
65
65.000
- -
-
0.00%
61,098
3,902
A2160
Roadway SwalewDriveways
SW
100
100,000
- -
0.00%
-
100,000
A2161
Stormwater Master Plan
SW
100
200,000
0.00%
200,000
A2162
Slipiining
DST
100
100,000
- -
-
0.00%
96,720
3,280
A2150
Establish Sewer Service
FDOT/DST
800/200
1,000,000
- -
-
0.00%
1,000,000
A2151
Square Hangar Engineering
FDOT/DST
222155.5
277,516
16,266 -
16,266
5.96%
33,776
227,474
3.959,356
1,132,261 -
1,132,261
28.60%
536,191
2,290,915
GRAND TOTAL
S 22,419,031 S
2,616,334 S 2,291,514 S
4,908,348
21,89% S
2,025,159
$ 15,485,524
45 of 169
QUARTERLY INVESTMENT REPORT
FOR THE QUARTER ENDED MARCH 31, 2021
At March 31, 2021, the total of the City's cash and investments were $19,590,932.27. Of this, $15,160,405.78 was held in an
interest bearing checking account at Seacoast National Bank, $3,891,463.67 was invested with the State Board of Administration
and $547,062.82 is deposited with Florida Trust, which invest in short-term bonds. The City did not purchase any new securities
during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were .25%
for the Bank and .02% for the State Board. The average annualized return over the 3 months of this quarter from the deposit with
Florida Trust was .32%. The Bank returns and State Board continue to drop primarily due to reactions of the bond market and
Federal Reserve.
SEACOAST NATIONAL BANK
STATE BOARD OF ADMINISTRATION (SBA)
CURRENT
CURRENT
CASH BALANCE ALLOCATION
BALANCE
PERCENT
INVESTMENTALLOCATION
BALANCE
PERCENT
General Fund
$ 5,464,749.85
36.05%
General Fund
$ 602,376.85
15,48%
Local Option Gas Tax Fund
(33,401.10)
-0.22%
Local Option Gas Tax Fund
0.00%
Discretionary Sales Tax Fund
5,311,905.07
35.04%
Discretionary Sales Tax Fund
1,325,351.97
34.06%
Riverfront Redevelopment Fund
598,210.10
3.95%
Riverfrom Redevelopment Fund
149,541.46
3.84%
Parking In -Lieu -Of Fund
0.00%
Parking In -Lieu -Of Fund
63,748.53
1.64 %
Recreation Impact Fee Fund
142,049.69
0.94%
Recreation Impact Fee Fund
35,538.28
0.91%
Stormwatcr Utility Fund
1,970.00t.82
12.99%
Stormwater Utility Fund
492,384.31
12.65%
Law Enforcement Forfeiture Fund
-
0.00%
Law Enforcement Forfeiture Fund
31,308A1
0.80%
Stormwater Series 2003 Debt Service Fund
110,607.41
0.73%
Stormwater Series 2003 Debt Sen ice Fund
0.00%
Capital Projects Fund
(169,763.55)
-1.12%
Capital Projects Fund
0,00%
Capital Improvements Fund
(271.073.65)
-1.79%
Capital Improvements Fund
0.00%
Transportation Fund
(0.10)
0.00%
Transportation Fund
0.00%
Stormwater Projects Fund
245,572.10
1.62%
Slormwater Projects Fund
0.00%
Golf Course Fund
253.743.86
1.67%
Golf Course Fund
0.00%
Airport Fund
367,051.16
2.42%
Airport fund
0A)%
Airport Projects Fund
79,084.53
0.52%
Airport Projects Fund
0.001/0
Building Department Fund
943,493.93
6 22%
Building Department Fund
235,330.68
6.05%
Cemetery Trust Fund
147,424.66
0.97%
CemeteryTrust Fund
863,543.18
22.19%
Performance Deposits Fund
750.00
0.00%
Performance Deposits Fund
92,340.00
2.371/6
Total Bank Balance
$ 15,160,405.78
100.00%
Total SBA Balance
$ 3,991,46167
100.00%
INTERFUND LOANS REPORT
Fund Making Loans Purpose
GENERAL FUND:
Due from Golf Course Cash Flow Loan
Due from Airport Fund Grant Match Loan
DISCRETIONARY
SALES TAX:
Due from Airport Fund $285,000 Hangar A
Due from Airport Fund $267,511 Hangar B
BUILDING FUND:
Due from Golf Course $700,000 Irrigation
Due from Golf Course $559,684 Other Repairs
10/01/20 Scheduled Balance at
Balance Payments 03/31/2021 Remarks/Terms
$500,000 None $500,000 Pay $25K/Year or More Starting FY 20/21.
$150,000 None 1 $75,000 Pay $150K in FY 20/21.
$269,245
$18,000
$261,966
5 Years @ 3%, Then 4%for 25 Years.
$259,869
$12,500
$257,764
5 Years @ 3%, Then 4% for 25 Years.
$615,456
$30,547
$596,273
20 Years, Each 5 Years Adjust to T-Bond Minus 1%.
$559,684
None
$559,684
Pay When Possible, Maybe After $700,000 is paid.
46 of 169
myor
SE - T M
HOME OF PELICAN ISLAND
To: Mayor and City Council
Thru: Paul Carlisle, City Manager
From: Kenneth W. Killgore, Administrative Services Director
Date: May 26, 2021
Re: 2"d Quarter Accomplishments Fiscal Year 2021
The following are the 2" k Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services
Department for the three months ended March 31, 2021.
CITY CLERK
Legislative Sunnort Matters
• City Clerk prepared agenda, attended/recorded six Regular City Council meetings.
• Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed.
• Six resolutions adopted by Council.
• One ordinance adopted by Council.
• Two ordinances passed on first reading.
+ Six proclamations prepared for presentation by Council Members.
• Provided monthly City calendars and revisions to Council, city staff and press.
• Four advertisements placed with TCPahn.
• Coordinated attendance of clergy for Council meeting invocations.
Records Management ProRram
• Responded to 56 public records requests.
• 63 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor.
• Documents, maps, & surveys of stormwater, streets and personnel files were imported into Laserfiche for permanent and
long term record.
• Transferred and documented three bid records for storage.
Election Matters
• Assisted SOE with 2021 polling location changes.
City Board Matters
• Noticed vacancies, prepared five board appointments, notified and provided info to appointees, updated Board Handbook.
• City Clerk prepared agenda, attended/recorded three CRA and one and one CRA Workshop.
• City Clerk prepared agenda, attended/recorded four Charter Review Committee meetings.
• Records Specialist was the facilitator at four Charter Review Committee meetings.
• Records Specialist published all scanned City board packets to City website and LaseTfiche and provided to press and Council.
• Coordinated board/committee meeting minutes between staff and technical writer.
Cemetery Matters
• Certificates of Interment Rights issued for 21 locations for a total of $31,300.
• Scanned all cemetery records as sold or amended for permanent retention.
Personnel/Educational Matters
• Records Specialist attended two Project Management meetings.
• Administered oath to two Police Officers.
• City Clerk attended Leadership Training on March 15, 2021.
• Coordinated carpet replacement with Facilities Maintenance, MIS Division.
• Packed offices for furniture removal to replace carpet.
Communitv Matters
• Responded to or forwarded CITYSEB emails to appropriate departments.
• Coordinated use of Chambers for FDOT public workshop.
• Coordinated use of Chambers for IRC North County Septic to Sewer public workshop.
47 of 169
1
ADMINISTRATIVE SERVICES
• Provided administrative support to the Police Pension Board.
• Worked with Auditors to complete the FY2020 audit and prepare the financial statements.
• Submitted the FY2020 Comprehensive Annual Financial Report to the Government Finance Officers Awards Program.
• Prepared various other mandated State and Federal reports on the fiscal year ending September 30, 2020.
• Assisted with negotiations of wage opener in accordance with the PEA and PBA Labor Agreements.
• Developed the budget calendar for events that will keep preparation of the FU2022 budget on schedule.
• Prepared 1st Quarter Budget Amendment and made presentation to Budget Committee and City Council.
• Finalized payments from CARES ACT on the Rental and Mortgage Assistance Grant Program.
• Processed additional $2,000 payments for CARES ACT Small Business Grant Program.
• Handled normal processing of payroll, accounts payable and cashiering. Monitored and approved payments on major contracts.
• Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress.
• Coordinated the quarterly employee investment meetings with the ICMA representative.
• Monitored and completed required grant paperwork on Airport and other grants.
• Recruited, interviewed and hired replacements for vacant positions.
• Documented bids and proposals for purchases to insure purchasing policies were followed.
• Reviewed and approved agenda items for contracts and other payments requiring City Council approval.
POLICE DEPARTMENT
Administration
• Continued review of agency policies per accreditation standards.
• Participated in Tim Tebow's Night to Shine with Special Needs individuals.
• Conducted interviews for 911 dispatcher positions.
• Attended 5 ZOOM Meetings (Crime Lab, SAC, And Executive Roundtable).
• Continued our quarterly auditing and inspection of the police building and equipment.
• Command Staff members attended 6 Council meetings.
• Responded to 2 public records request.
• Participated in CAD/RMS software & BWC/Video Camera demonstrations.
• Swore in 2 new officers.
• Attended leadership training at Florida Police Chief s Conference.
• Participated in 2 strategic planning meetings.
• Completed 3 leadership meetings and several (weekly) staff meetings.
• Compiled and submitted 2021 CIP.
• Held 4 hour leadership training in Council Chambers for City leadership.
Volunteers
• The Community Service Volunteers worked a total of 614.50 hours during this quarter.
• 65 bank deposit details were made. This service is done for City Hall so employees do not have to leave their assigned duties.
• 0 traffic control details were assigned. These consist of directing traffic at city events, road closures, etc.
• 146 house watches/close patrols were completed.
• 35 vehicle transports were made consisting of taking the vehicles to different locations for repairs, etc.
• 192 business checks were made. These business checks are conducted to help patrol officers keep an eye on the business
community which helps reduce crime.
• 65 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime.
• 20 Airport checks were made. The visibility helps to deter crime.
• 20 special details were assigned.
• 14 miscellaneous assists for law enforcement personnel.
• 41 paper runs, i.e.: State Attorney's Office, Sheriffs Office, etc. The volunteers pick up and deliver packages such as council
packages, State Attorney paperwork, and miscellaneous items as needed.
• Assisted with traffic control on 2 traffic crash scene.
• 14 citizen contacts.
• 146 miscellaneous jobs.
• 8 Escorts were completed.
48 of 169
School Resource Officers
January 1st thru March 31, 2021
Area/school checks
119
118
120
Life Skills classes taught
0
3
5
Reports
1
1
4
Crossing Guard contacts
10
28
18
Mentors lunches
12
13
12
Patrol hours
8
8
32
Communty event hours
2
13
14
Communty event hours
J
Patrol hours
r=
1
Mentors lunches
6W
Crossing Guard contacts
Reports
Life Skills classes taught
Area/school checks
357
8
6
56
39
48
29
March
Fe b.
Jan.
0 20 40 60 80 100 120 140
Road Patrol and Special Operations
• Officers were dispatched to 5749 calls for service, and self -initiated 3452 events.
• 79 adult and 6 juvenile arrests were made.
• 0 Juvenile Civil Citations were issued.
• Officers issued 221 citations, 2 parking citations, and 399 written warnings.
• Officers completed 485 offense reports and 90 crash reports.
Special Operations
Citations Warnings Incident Reports Arrests
Traffic Officer 59 123 20 3
Marine* 1 3 0 0
K-9 Unit
• K-9 Training Hours: 210
• Misdemeanor Arrests: 2
• Felony Arrests: 10
• Narcotic Searches: 16
• Activity Reports: 4
• K-9 Demonstrations: I
• Schools Attended: 0
• Additional Training Hours: 400 hour K9 Patrol School.
• Agency Assisted: Indian River and Brevard County.
49 of 169
3
Detectives
January 1st thru March 31, 2021
(Subpoenas
1
6
1
8
Arrests
2
1
3
6
Warrants
2
0
7
9
Training/Meeting Hours
6
70
47.75
123.75
Fallow -Ups
14
22
38
74
(Active Cases
15
26
25
66
Assigned Cases
14
18
17
49
Cleared Cases
4
8
9
21
Inactive Cases
4
6
13
23
Supplements
is
27
33
75
Call Outs
4
0
3
7
Back ground/Rpo
3
2
1
6
Call Outs
Supplements �..�.r
Inactive Cases
Cleared Cases
Assigned Cases
Active Cases
Follow-ups
Training/Meeting Hours
Warrants
Arrests
Subpoenas �-
0 50
100
150
■ Series4
It Series3
a Series2
N Seriesl
M
50 of 169
COPE QUARTERLY REPORT
ACTIVITY
COMMUNITY EVENTS
AGENCY OUTREACH
EVENTS
COMMUNITY MEETINGS
SCHOOL -RELATED EVENTS
PUBLIC TRAINING CLASSES
REGIONAL OUTREACH
SRO Coverage
EXPLORER POST ACTIVITIES
TRAINING AND SCHOOLS
IN-SERVICE INSTRUCTION
SOCIAL MEDIA
MANAGEMENT
ADMINISTRATION &
RESEARCH
ROAD PATROL COVERAGE
Communications Division
HOURS
Community Events:
i9
Jr. Bluewater Open - 3
—
COVID Test Site - 5
10
Triathalon - 6
Light Up Night - 9
27
Honor Special Needs
2
Student - 3
Christmas Parade - 9
0
Lip Sync Battle - 10
0
Bell Ringing - 3
Public Training Classes:
16
RAID Women - 0
0
Active Shooter- 0
SAFE Women - 0
7
Refuse to be a victim - 0
0
Agency Outreach:
24
Movie Night - 10
Community Night Out-0
6
Turkey Drive - 0
Toy Drive - 0
0
Shop w/ a Cop - 0
Community Meetings
Exchange Club -6
Tobacco Free - 6
Veteran's Council-1
SAFIR Zoom-14
School Related Events
SCJH - 0
Sebastian - 0
PreSchool-2
Regional Outreach:
Crime Stoppers -❑
Torch Run - 0
SRO: -16
Road Coverage -0
Honor Guard - 0
Explorer Post
Activities: 0
Training and Schools: 07
In Service - 6
Below 100 - p�
Humvee -1
' Admin & Research:
Pension Board - 0 1
Special Events - 0
Awards - 0
COPE Meeting - 6
Banquet-0
Lip Sync Video - 0
Social Media
Management'.
{Facebook, Twitter,
Instagram} - 24
In -Service Inst
Vehicle Ops - 0
Disp. Calls For Service
1,437
1,369
1,555
4,359
Officer Initiated Calls
1,230
1,373
965
3,568
Code Enf. Initiated Calls _
1,292
1,810
2,094
5,196
Volunteer Initiated Calls
117
103
160
380
Calls Entered Into CAD
4,116
4,709
4,834
13,659
911 Calls Received
765
726
849
2,340
911 Calls Transferred Out
319
284
356
959
911 Hang-up Calls
100
94
110
291
Admin. Calls Received
616
585
678
1,879
Admin. Calls Transferred
N/A
N/A
N/A
N/A
Outgoing Admin. Calls
NA
NA
NA
NA
Training/Meeting Hours
18
18
18
54
911 NETWORK DOWN UNABLE TO PULL NUMBERS DIRECTLY FRC M THE
PHONE SYSTEM. THE TOTAL CALLS ARE COMING FROM CAD WHICH DOES
NOT INCLUDE THE IN HOUSE CALLS OR OUTGOING
Training/Meeting Hours
}
Outgoing Admin_ Calls
Admin, Calls Transferred
Admin. Calls Received
911 Hang-up Calls
911 Calls Transferred Out
911 Calls Received
Calls Entered Into CAD
Volunteer Initiated Calls
Code Enf, Initiated Calls
Officer Initiated Calls
Disp. Calls For Service=
,
0 1,000 2,000
Month 3
at Month 2
Month 1
3,000 4,000 5,000 6,030
51 of 169
5
Crime Scene/Evidence
Items Received
95
70
102
267
Evidence Processed In-house
5
12
38
55
Evidence Outsourced
5
12
11
28
Items Returned
14
24
23
61
Items Purged
47
142
108
297
Cars Impounded
0
0
0
0
Video Redaction Hours
66
60
42
168
Videos Burned
82
78
64
224
Supplements Written
12
4
6
22
Evidence Processing Hours
22
85
77
184
Crime Scene Processing Hours
3
7
24
34
Training Hours
3
0
0
3
Call Outs
1
2
4
7
Cal I Outs
`Training Hours
Crime Scene Processing Hours
Evidence Processing Hours
Supplements Written
Videos Burned
Video Redaction Hours
Cars Impounded
Items Purged
Items Returned
Evidence Outsourced
Evidence Processed In-house
Items Received
0 20 40 60 80 100 120 140 160
Mar
Feb
Jan
Code Enforcement
Of the 5,213 code calls for the quarter the following is a breakdown of some specific calls made:
• Issued 345 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris,
yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc.
• 154 property inspections for title companies and 67 sign violations.
• 631 Code Services.
■ 522 re -inspections, 57 violations were not complied with, 78 were posted for abatement, 14 abated by vendors.
• 378 violations complied.
• 1 Liens filed, 8 liens released.
• 66 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain
compliance.
• There were no calls for water violation during the second quarter.
Alarm Assessment
• $310.00 in alarm permits (new and renew)
• $100.00 in false alarms fines
• 110 alarm responses by officers, 51 of these were false.
• 1 New permits issued.
52 of 169
6
ROADS
Asphalt
• Put down 47 tons of asphalt throughout the city at various potholes, road crossing etc.
Concrete
• Removal of old concrete at twin pier due to sinking causing trip hazard, regarded dirt, forming and re -pouring.
• Poured head walls at Evernia and Tarpon road crossings for SW.
• Poured 10 yards of concrete at ball fields for phase 2 of dug out replacement.
Rieht of Wav Mowing
• Mowed right of ways throughout the city removing sight obstructions and clearing way for drainage on vacant lots.
Miscellaneous
• Assisted in demolition of old dug out for phase 2.
• Assisted in setting up new poles for dug outs and formed pads for concrete.
• Assisted SW in clearing the Wimbrow dam of vegetation and removal of center island.
• Trimmed hedges on Powerline Road and weed eated curbing.
• Weed eated curb and gutter on Main St in front of City Hall.
• Assisted sign shop with restriping Main St. and in taping off runway at the Airport for painting.
• Regraded millings in Easy St. parking lot and also overflow parking on river.
• Took loads of scrap metal from compound to Mr. Scrap.
• Assisted SW with the road crossing replacements at Arcardia and also Crowberry. Road Crossing at Evernia as well.
• Removed fallen tree limb from Laconia and Gladiola blocking stop sign.
• Hauled in multiple loads dirt and sand to Cemetery for center of new circular road addition.
Sign Shop
• Signage and Installation:
• Created: 1,061
• Signs Installed: 210
• Signs straightened 8
• Decals: 9
• Traffic Studies: 6
• GIS Locations: 210
• Pavement Markings
• Stop Bars 3
• Yellow Line Striping 2,549 Ln. ft.
• White Line Striping 2,759 Ln. ft.
• Parking Lots 0
• Cross Walks 0
• Handicap stalls: 0
• ADA Mats painted 0
• Blue paint 0
• Special Projects:
• Street/Stop sign install zone 3: Completed.
• Street/Stop sign install zone 4: 5% Completed.
• School Radar signs and beacons: 7 of 8 installed (one damaged in shipping).
• New Projects:
• Main St. Painting Powerline to Airport Dr. Powerline to Easy St.: Completed.
• Airport Runway 23 touch up painting: Completed.
• Traffic Island Laconia and Roseland : In Progress.
• Create Logo's for Sebastian Police Department: In design stage.
• M.O.T
• Special Events 7
• School Light Issues: 12
• Citizen Request: 16 (14 closed, 2 speed studies in progress)
• Work Orders: 29 (28 have been completed, 1 in progress)
53 of 169
7
• Created Signs Breakdown
• Street signs : 980
• Regulatory: 65
• Warning: 2
• Guide: 2
• Wayfinding: 0
• Wildlife: 2
• Park: 5
• Aviation: 3
• Miscellaneous: 3
Facilities Maintenance
• Maintain City Flags.
• Maintain and monitor all lift stations.
• Monthly A/C maintenance all City Buildings.
• Assist with Splash pad operations.
• Daily Monitoring of City Marquees.
• Monthly monitoring and supplies AED Stations.
• Daily Maintenance and repairs City Buildings.
• Monitor Nash Janitorial.
• City Backflows: 2021 Backflow re -certifications.
• Boat Launch Restrooms: Repaint exterior.
• Airport Maintenance Shed: Install new metal roof.
• City Buildings: Air Guard protection.
• Police Department: Install Daikin Mini Split AC unit PD Server Room.
• Police Department: Install 2 Water/ Ice Stations.
• Harrison St. Restrooms: Resurface Floors.
• City Hall: Replace AC RTU #2.
• Maintain City Flags.
Cemetery
• Began roadway improvements in newly expanded Cemetery area.
• Routine Mowing, weed eating and edging.
• Burials 10.
• Cremains 8.
• Quarterly Rain Gauge 8.5 Jan - Mar.
• Tim Rose paving of unit 5.
• Tim Rose final grade on unit 5.
• Irrigation and landscaping of unit 5.
Construction Specialist
• Police Dept.
• Install Ice machine kitchen/dispatch.
• Repair lot lighting east gate.
• Cemetery
• Replace irrigation pump motor.
• Airport
• Repair hangar A lighting.
• Install lighting antenna.
• Repair sign Englar Dr.
• Stormwater
• Replace flow valve deck decking.
• Rebuild sign Englar Dr.
• Golf Course
• Repair water main break.
• Parks
• Repair work Twin Pier decking.
• Repair docks Yacht Club.
• Shrimp Festival prep Electrical Tree trimming.
• Ball Park install 2 new dug outs.
• MISC: Meetings and estimates for coming projects.
54 of 169
8
Fleet Mana eg ment:
• The Fleet Management Staff completed 301 repair work orders, 44 preventive maintenance services, 15 service calls and 0
road trips to pick up parts.
• In addition to in-house vehicle/equipment work orders, 7 vehicle and equipment repairs were scheduled and completed by outside vendors
• Took delivery of the following units:
• Side by side Utility Cart.
• Completed the prep (lights, rack, graphics, etc.) on the following units:
• Same as above.
• Completed the sale of equipment: $18,369 in sales for 4 pieces of equipment.
• Fuel Cost as of April 2021 is as follows:
• $2.23 per gallon of gasoline 165% increase over the past 90 days.
• $2.34 per gallon of diesel fuel 85% increase over the past 90 days.
LEISURE SERVICES
Parks Division
• Repair Irrigation lines and fittings for Schumann medians, US 1, Riverview Park, dog park.
• Install wind screens at the pickleball courts.
• Add dirt to dog parks.
• Hauled mulch to the airport for storage.
• Prepare for Riverview events.
• Add mulch around sign at pickleball courts, Barber St. sports complex, Mains St. docks, sign at yacht club, Riverview Park, sign at Filbe
Park, Friendship Park.
• Repair fencing around A/C at Barber St. sports complex.
• Maintain the area by cutting debris at Bryant Court park.
• Install sod at Yacht Club, dog park.
• Install an assemble benches at the Barber St. sports complex.
• Dig a trench line for the security cameras at Barber St. sports complex.
• Install basketball net at Schumann Park.
• Repair fence at Kildare park, Riverview, splash pad, Bryant Ct.
• Pressure wash sidewalk at Friendship Park, Creative Park.
• Install fence around the dumpsters at Barber St. complex.
• Install cameras at the skate park at Barber St. sports complex.
• Remove old signs.
• Install picnic tables at Perwinkle Park, Barber St. sports complex, Schumann Park.
• Install bricks at Memorial Park.
• Install gates for the dugout on the baseball fields at the Barber St. sports complex.
• Install new pump & remove the old ones for the tennis ct. at Friendship Park.
• Repaired border around playground at Friendship Park.
• Install rocks around clock tower and twin piers at Riverview Park.
• Continue maintenance on the baseball and football fields. This would involve mowing, edging weed eating, dragging the fields, insecticic
and fertilizing the grass.
Recreation Division
• Continued city run programs.
STORMWATER DEPARTMENT
• Road Crossing Pipes:
• 40' of 18" HDPE
• 40' of 18" HDPE
• 80' of 30" HDPE
• Removed 6,604 of debris from ditches.
• Catch Basin repair:
• Jordan & Foster
• Crystal Mist
• Ocean Cove
• George Street
• Replaced catch Basin Grates.
• 529Inspections:
• 431 Passed 81 %.
• 98 Failed 19%.
55 of 169
• Citizen Request Line 2021:
• January 2021 = 46. Approximately 30 were Stormwater (56%), 14 Roads,( 30%), 3 general questions (06%), 15 other (32%).
• February 2021 = 78. Approximately 13 were Stormwater (16%), 15 Roads (19%), 6 general questions (07%), 16 other (20%).
• March 2021 = 73. Approximately 30 were Stormwater (41%), 13 Roads (17%), 8 general questions (10%), 13 other (17%).
• Citizen Request Line 2020:
• January 2020 - 66 Requests:
• 30 Stormwater, 1 Outstanding.
• 15 Other, 0 Outstanding.
• 14 Roads, 0 Outstanding.
• 3 Parks, 0 Outstanding.
• February 2020 - 69 Request:
• 13Stormwater, 0 Outstanding.
• 16 Other, 0 Outstanding.
• 15 Roads, 0 Outstanding.
• 4 Parks, 0 Outstanding.
• March 2020 - 60 Requests:
• 30 Stormwater, 0 Outstanding.
• 13 Other, 0 Outstanding.
• 13 Roads, 0 Outstanding.
• l Parks, 0 Outstanding.
GOLF COURSE
• Revenue 20-21 19-20 Difference+/-
2nd Quarter Rev. $503,824 $566,067-$62,243
YTD Tot. Rev. $910,766 $952,470-$41,704
2nd Quarter Rounds 16,398 17,169 -771
YTD Tot. Rds. 27,160 26,978 +182
2nd Q. Green Fee $201,537 $224,297-$22,760
2nd Q. Cart Fee $231,948 $260,786-$28,838
2nd Q. Annual Member $3,048 $7,662-$4,614
YTD Ann. Mem. $113,268 $99,808 +$13,460
2nd Q. USGA Hdcp. $550 $704 -$154
YTD USGA Hdcp. $4,598 $5,192 -$594
2nd Q. Disct. Card $6,870 $6,917 -$47
YTD Disct. Cd. $30,048 $31,777-$1,729
2nd Q. Driving Range $20,843 $19,872 +$971
YTD Dr. Rge. $29,779 $28,641 +$1,138
2nd Q. Club Rental $480 $805 -$325
2nd Q. Club Storage $0 $28 -$28
YTD CR & CS $4,198 $4,644 -$446
2nd Q. Golf Shop Retail $30,360 $37,856-$7,496
YTD Shop Retail $50,496 $59,882-$9,386
2nd Q. PGA Pro Lesson $1,090 $1,410 -$320
YTD Lesson $1,850 $2,090 -$240
1 st Q. Restaurant Rent $7,501 $7,501 $0
YTD Rest. Rent $15,001 $15,001 $0
*2nd Q. Rain amount 2.94" 2.38" +.56" *Data obtained from weather underground.com
• Comments: Fairly consistent revenue and round numbers with last fiscal year. March 2021 was a fantastic month which helped
pull up most of the 2nd quarter numbers. During January and February, rounds had to be limited due to the golf cart battery issue,
which is now resolved. Small decrease in golf shop sales mainly due to numerous club orders being indicated to be on "backorder"
for extended period of times. Driving range had a fantastic quarter, bringing -in almost $21,000 in revenue.
• Charity, Corporate and special Golf Tournaments for the 2nd quarter included The New Year's Day Scramble Tournament, The
Solid Rocket Booster Golf League, The Palm Bay Golf Association, The Sebastian Men's Golf Association President's Cup, The
Par 5 Club and The Barefoot Bay Traveling Golf League.
• In conjunction with the Indian River Golf Foundation, offered weekly junior golf clinics on Tuesdays and Fridays. Also offered a
total of 6 Demo Days programs, which attracts many new, as well as longtime golfers to the golf course.
• Replaced all batteries (480 in total) on Club Car golf carts.
• All daily leagues, including Wojo's Monday League, Men's and Women's Golf Associations, Sebastian Business League and
several other smaller leagues continue to thrive, support and offer consistent return play from many patrons.
• Received several compliments on the condition of the golf course with specific emphasis on the condition of the greens and all turf
in general.
56 of 169
10
AIRPORT
• Painted runway threshold markings on runways 05-23.
• Successfully completed annual FDOT airport license inspections.
• Routine Maintenance.
• Routine RWY light repairs.
• Assisted golf course with battery installations.
• Pressure washed terminal entrance.
• Replaced shade hangar tie down ropes.
• Conducted t-hangar inspection.
• Installed mini -pc in terminal lobby for virtower.
• Replaced primary windsock.
• Pressure washed vault building.
• Repaired gate 7.
BUILDING DEPARTMENT
• In the second quarter of this fiscal year, a total of 65 new single-family homes were issued building permits. New single family
residence permits have increase dramatically this quarter with a 42% increase. Other permits of significance include 3 new
manufactured homes, 0 new commercial buildings, 0 commercial additions, 2 commercial alterations, 0 commercial build outs, 4
residential additions and 126 residential alterations. In all, 1068 building permits were issued in the second quarter. Overall permitting
in the second quarter has increased by 18%.
• Total number of inspections for the second quarter was 3424 for an average of 57 building inspections per working day. The number of
inspections for the second quarter has increased by 19% or additional 11 per inspections per day.
• The number of Certificates of Occupancy issued for the second quarter included 49 new single family residences, 0 manufactured
homes, 3 commercial certificate of occupancy, 0 commercial temporary certificates of occupancy and 1 commercial certificate of
completion.
• The following lists the Business Tax Receipt activity for the second quarter: new businesses -27, renewals 47, transfers -5, duplicates
2, home based businesses -27, commercial businesses -42, insurance companies - I and solicitor registrations -50. There were 68 new
Contractor registrations. In addition, there have been 62 requests for permit records on properties within the city from lien/title
companies.
• During the second quarter of this fiscal year the volume of construction activity has increased significantly, very similar to the level we
saw in the second quarter of the last fiscal year. The building department continues to look for better ways to interact with our
customers. Much of the permit information is being conveyed successfully through a -mails and the building permit system, keeping the
in -person traffic at a minimum. Hiring qualified inspectors on a full time basis has proven to be very difficult. There are no applicants
for the open inspector position but we have been successful at bringing on two part time as needed retirees that bring a wealth of
knowledge and experience and are willing to work in this fashion. One is a fire inspector and plans examiner and the other is an
electrical inspector and plans examiner.
57 of 169
ill) L7
SET"
. M
HOME Of PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetinq Date: May 26, 2021
Aqenda Item Title: Agreement between the City of Sebastian and Indian River County School
Board for two (2) School Resource Officers, one (1) at Sebastian Elementary
and one (1) at Pelican Island Elementary.
Recommendation: City Council to approve the Agreement between the City and the Indian River
County School Board for two (2) School Resource Officers, one (1) at
Sebastian Elementary and one (1) at Pelican Island Elementary.
Backqround: The City of Sebastian has proposed an agreement between the City and the
Indian River County School Board to provide two (2) School Resource Officers.
If Aqenda Item Requires Expenditure of Funds:
Budgeted Amount: $62,000
Total Cost: $62,000
Funds to Be Utilized for Appropriation: General Funds
Attachments:
1. Agreement
Administrative Services Department Review:
City Attorney Review:
Procurement Division Review, if applicable: c�
City Ma74rutorization
Date�/s1 /
58 of 169
AGREEMENT BETWEEN
THE SCHOOL BOARD OF INDIAN RIVER COUNTY, FLORIDA
AND
CITY COUNCIL OF THE CITY OF SEBASTIAN
FOR
THE SCHOOL RESOURCE OFFICER (SRO) PROGRAM
THIS AGREEMENT, made and entered into by and between THE SCHOOL BOARD
OF INDIAN RIVER COUNTY, FLORIDA, (hereinafter referred to as the SCHOOL BOARD),
and THE CITY COUNCIL OF THE CITY OF SEBASTIAN, (hereinafter referred to as the
CITY);
WITNESSETH:
A. The School Board and the City desire to provide law enforcement
services to the schools of Indian River County as defined in F.S.S.
1006.12.
B. The provisions of F.S.S. 1006.12 require the School Board and
School District Superintendent to assign one or more safe -school
officers at each school facility within the district.
C. It is mutually agreed that a continuation of the School Resource
Officer Program is in the best interests of the student population, the
School Board, the City, and the citizens of Indian River County.
D. The parties agree that the term of this Agreement shall be for a
period of one (1) year, with the option to renew the Agreement for
an additional one (1) year period upon mutual agreement of the
parties.
NOW THEREFORE, in consideration of the mutual promises and covenants herein
contained, the School Board and the City hereby agree as follows:
ARTICLE I
A School Resource Officer (SRO) Program is hereby continued within the school system
of Indian River County, Florida, for twelve months per year.
ARTICLE II
Rights and Duties of the City
The City shall provide School Resource Officers as follows:
A. Number of School Resource Officers: The City shall assign one regularly
employed SRO to each of the following schools:
a. Pelican Island Elementary School
59 of 169
b. Sebastian Elementary School
B. Regular Duty Hours of School Resource Officers:
The SROs shall be assigned to a school on a full-time basis of eight (8) hours on
those days and during those hours that school is in session. This includes
designated summer school days and hours as mutually agreed upon by the City
and School Board. The SRO may be temporarily reassigned by the City or
designee during school holidays, vacations or during a period of any law
enforcement emergency or state of emergency, whether local, state or national.
The SRO shall notify the Principal or Principal's designee when arriving or
departing campus.
C. Duties of School Resource Officers as defined in Section 1006.12, Florida
Statutes are:
1. The primary function of the School Resource Office is to serve as a law
enforcement officer and ensure the safety and security of students,
teachers, staff and other individuals on the campus to which the SRO is
assigned.
2. The School Resource Officers shall abide by school board policies and
shall consult with and advise the District of any conflicts between their
policies and the Cities Standard Operating Procedures (SDP's) through the
school principal or his/her designee. The SRO shall be responsible to the
law enforcement agency in all matters relating to employment.
3. To perform law enforcement functions within the school setting.
4. To identify and prevent, through counseling and referral, delinquent
behavior, including substance abuse and standard protocols as required by
Florida Statutes.
5. To foster a better understanding of the law enforcement function.
6. To develop positive concepts of law enforcement.
7. To provide information about crime prevention.
8. To provide assistance and support for crime victims identified within the
school setting, including abused children.
9. To promote positive relations between students and law enforcement
officers.
10. To enhance knowledge of the fundamental concepts and structure of law.
2 60 of 169
11. Consistent with the provisions of F.S.S. 1006.07, the SRO shall participate
in hostage and active assailant situation drills as often as other emergency
drills as required by Florida law in consultation with the School District
and School Administration staff.
12. Consistent with the provisions of F.S.S. 1006.07, the SRO shall be a
member of the Threat Assessment Team at the school to which the SRO is
assigned and shall meet regularly with the School Threat Assessment
Team in a proactive manner to consider behavioral indicators of
individuals who may pose a threat to the safety and well-being of students,
faculty and staff.
13. When requested by the principal or his/her designee, the SRO may attend
any school -related activity (i.e., faculty, parent meetings, special functions,
etc.). The duty must be approved by the unit supervisor, if it is overtime,
the cost of the overtime shall be borne by the District where appropriate.
14. The SRO shall make himself/herself available for conferences with
students, parents, and faculty members in order to assist them with
problems. When in a counseling capacity, the SRO will be subject to all
confidentiality issues and confidentiality rules and ethics as accepted and
defined in State laws and professional standards. City acknowledges and
agrees that it will not disclose confidential student information to any
other person or entity, and will only use the confidential student
information for the purposes of this Agreement and for no other purpose
unless otherwise required by State and Federal law. Upon the completion
of the non -law enforcement SRO services, City shall return to School
Board all original and any copies of the confidential student information,
and shall not retain any confidential student information. As City will be
receiving student information that is otherwise confidential, City shall
fully comply with the requirements of § 1002.22 and § 1002.221, Florida
Statutes, and any other law or regulation, either federal or State of Florida,
regarding confidentiality of student information and records unless
otherwise required by law. Further, notwithstanding any other provision
in this Agreement to the contrary, City for itself, and its officers,
employees, agents, representatives, contractors, and subcontractors, shall
indemnify and hold the School Board and its officers and employees
harmless for the City's own negligence, including, but not limited to
defending the School Board and its officers and employees against any
complaint, administrative or judicial proceeding, payment of any penalty
imposed upon the School Board, or payment of any and all costs,
damages, judgments, or losses incurred by or imposed upon the School
Board arising out of the negligence by the City, or its officers, employees,
agents, representatives, contractors, and subcontractors, , or a negligent
violation of § 1002.22 or § 1002.221, Florida Statutes that is not
permissible by law. This provision shall survive the termination of or
completion of all obligations under this Agreement and shall be fully
3 61 of 169
binding upon City until such time as any proceeding which may be
brought on account of this provision is barred by any applicable statute of
limitations.
15. The SRO shall become familiar with all community agencies, which offer
assistance to youths and their families, such as mental health clinics, drug
treatment centers, etc. The SRO may make referrals to such agencies,
when necessary and appropriate in their sole discretion, thereby acting as a
resource person to the students, faculty, and staff of the school. The
discretion regarding the method of reporting of an event is the sole
discretion of the Officer and the requirements of all State and Federal laws
as amended from time to time.
16. The SRO shall assist the principal or his/her designee in developing plans
and strategies to prevent and/or minimize dangerous situations, which may
result from student unrest and emergency situations.
17. Should it become necessary to conduct formal law enforcement
investigative interviews with the students, the SRO shall adhere to rules
and guidelines set forth in the Florida State Statutes, and Federal law.
18. The SRO shall take law enforcement action as required. As soon as
practical, the SRO shall make the principal or his/her designee aware of
such action. The SRO shall take appropriate law enforcement action
against intruders and unwanted guests who may appear at the school or
related school functions following the City's SOPS in place.
19. The primary function of the SRO is a campus Law Enforcement Officer.
The SRO shall give assistance to other police and deputy sheriffs in
matters regarding his school assignment, whenever necessary. The SRO
will also act, when necessary, as a liaison between his/her school and other
government agencies (i.e., law enforcement, DCF, State's Attorney, etc.).
20. The SRO will submit reports and statistical data, as necessary, to include
police department generated reports, to include an Agency Case Number,
regarding any on -campus incidents for which an SRO or other police
officer prepares reports and documents as allowed by State law.
21. The SRO shall not act as a school disciplinarian, as disciplining students is
a school responsibility. However, if the principal or his/her designee
believes an incident is a violation of the law, the principal or designee
shall consult with the SRO to determine whether law enforcement action
is appropriate. School Resource Officers are not to be assigned lunchroom
duties, security posts, hall monitors, truancy, or other monitoring duties. If
there is a problem area, the SRO may assist the school until the problem is
solved.
4 62 of 169
22. The SRO will perform duties outside the school as needed (i.e., court,
training, depositions, vacation, etc.).
23. The SRO will perform his/her duties in their police department duty
uniform. Appropriate civilian clothes may be worn with the approval of
the unit supervisor.
24. All law infractions will be reported to the school's resource officer by all
school personnel.
25. The SRO will be involved in summer activity to include, but not be
limited to, juvenile case management, gang resistance education training,
cyber-safety training, school safety, participation in the Explorer program,
and participation in relevant summer camps.
D. The City and each SRO shall only use the information made accessible to him or
her by the School Board in furtherance of this Agreement, and only for the
purposes for which the disclosure was made or as may otherwise be required by
law. The City acknowledges and agrees that each SRO will have access to
Personally Identifiable Information and Education Records pursuant to section
1002.221, Florida Statutes, 20 U.S.C. 1232g, and the federal regulations issued
thereto, and that the SROs shall not disclose such information to any other party
unless specifically authorized or required by law.
ARTICLE III
Rights and Duties of the School Board
The School Board shall provide to the full-time SRO the following materials and
facilities which are deemed necessary for the performance of their duties.
A. A secure and private office located as close to the principal's or designee's office
as possible. The SRO will be the only one assigned to the office due to the
sensitive and confidential information maintained within. The office will be voice
secure for purposes of interviews and counseling. The office will contain the
following materials and equipment.
1. Air conditioning.
2. Computer with Internet access and VPN, or other connection type,
required to connect to the City's network and access software programs
and network resources.
3. Desk and chair.
4. 4-drawer legal locking file cabinet.
5. 6-shelf book shelf.
5 63 of 169
6. 2 visitor chairs for counseling and interviews.
7. 1 work table.
8. Office supplies as requested.
9. Phone with local and long distance calling capability.
10. School District email address.
11. 1 large dry erase board.
12. Secretarial assistance.
13. It is imperative that SROs be able to communicate with school personnel
on their radio frequencies. If the SRO's primary school is utilizing a
frequency band not compatible with the SRO's issued radio, the school
will provide the SRO with a radio.
ARTICLE IV
Financing of the School Resource Officer Program
A. The School Board and the City agree to share in the overall costs associated with
the School Resource Officer Program. The School Board agrees to provide for
50% of the salaries and benefits of the SROs. Notwithstanding the foregoing, the
amount funded by the City for the overall costs of the School Resource Officer
Program will be negotiated each year of this Agreement. This does not affect or
guide any negotiations the City has regarding its Collective Bargaining unit and
those negotiations shall have precedence.
B. Any vehicle or equipment leased, rented, or donated to the City for use in the
SRO Program shall become an asset of the City and; therefore, will be subject to
City rules, regulations, and policy governing use.
C. The City in its sole discretion shall provide the appropriate vehicle and equipment
to conduct the duties of the SRO.
ARTICLE V
Employment Status of School Resource Officer
School Resource Officers shall remain employees of the City and shall not be employees
of the School Board. The School Board and the City acknowledge that the School Resource
Officers shall remain responsive to the chain of command of the City.
ARTICLE VI
Appointment and Training of School Resource Officers
6 64 of 169
A. Appointment of School Resource Officers will be made solely by the City in
accordance with City's policy.
B. School Resource Officers will receive training in the following
schools:
1. Basic SRO Program.
2. Crisis Intervention Training (CIT).
3. The Indian River County School District should make a reasonable effort
to secure state funding for the annual FASRO (Florida Association of
School Resource Officer's) Conference or other SRO Training Programs.
If such funding is not available, the expense incurred will be mutually
agreed upon by the two entities providing the budget appropriations are
available (lodging, food, registration and travel). Expenses to the District
shall not exceed a total of $1,000.00 annually for this conference.
ARTICLE VII
Dismissal of School Resource Officer; Replacement
A. In the event the principal of the school, to which the SRO is assigned, feels that
the particular SRO is not effectively performing his or her duties and
responsibilities, as outlined in F.S.S.1006.12, the principal shall recommend to the
Superintendent who may recommend to the Chief of Police, or designee, that the
SRO be removed and shall state the reasons in writing.
1. Upon receipt of such recommendation from the Superintendent or
designee, the Chief of Police and the Superintendent, or their designees
shall meet with the SRO and his immediate supervisors to mediate or
resolve any problems, which may exist. At such meeting, specified
members of the staff of the school, to which SRO is assigned, may be
required to be present.
2. If, within a reasonable amount of time after commencement of such
mediation, the problem cannot be resolved or mediated, then the SRO
shall be removed from the program at the school and a replacement shall
be obtained at the sole discretion of the City through consultation with the
District.
3. In the event mediation is not sought by the Chief of Police, then the SRO
shall be removed from the program at the school and a replacement shall
be obtained.
B. The City may dismiss or reassign an SRO based upon the City's rules and
regulations.
7 65 of 169
C. In the event of the resignation, dismissal, or reassignment of a SRO, or in the case
of long-term absences by a SRO, the City will provide a temporary or permanent
SRO.
ARTICLE VIII
SRO Schedule
A. SROs will be assigned to each school designated in Article Il from the beginning
of the school year to the end of the school year.
B. The SRO will perform his/her duties at his/her assigned campus under normal
conditions. Any duty must be approved by the unit supervisor, if it is overtime.
C. When extra -duty details are required by the School Board, the parties shall ensure
that the details are first filled by SROs. If a sufficient number of SROs are
unavailable or, if the need for extra -duty officers exceeds the number of SROs,
then other police officers shall be authorized to work the detail.
D. SROs shall also be present for summer school programs as mutually agreed upon
by the City and the Superintendent or their designees.
ARTICLE IX
IF THE CITY HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO THE CITY'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT THE SCHOOL
BOARD'S CUSTODIAN OF RECORDS: Sara Milliman, 772-564-3074,
Sara.Milliman@indianriverschools.org, 6500 57th Street, Vero Beach, Florida 32967.
1. This Agreement is subject to and governed by the laws of the State of Florida,
including without limitation Chapter 119, Florida Statutes, which generally makes
public all records or other writings made by or received by the parties. The City
and the School Board acknowledges its legal obligation to comply with §
119.0701, Florida Statutes.
2. The City and the School Board shall keep and maintain public records, as that
phrase is defined in the Florida Public Records Act, required by the School Board
in order to perform the scope of services.
3. Upon request by the City or the School Board, either party shall provide a copy of
any and all requested public records or allow the requested public records to be
inspected or copied, within a reasonable time, at a cost that does not exceed the
cost allowed by law.
4. The City and the School Board shall not disclose public records that are exempt,
or confidential and exempt, from public records disclosure unless specifically
authorized by law for the duration of the Agreement term and following
completion of the Agreement if the City does not transfer the public records to the
8 66 of 169
School Board as indicated below.
5. The City and the School Board shall comply with all requirements for retaining
public records and shall keep and maintain all such public records required by the
School Board to perform the scope of services. Upon request by the City or
School Board, all public records stored electronically must be provided in a
format that is compatible with the information technology systems of the City or
School Board.
6. Notwithstanding any other provision of this Agreement to the contrary, failure to
comply with this requirement shall result in the immediate termination of the
Agreement, without penalty to the City or the School Board. Further, the City and
School Board shall mutually and fully indemnify and hold harmless each other,
their officers, agents and employees from any liability and/or damages, including
attorney's fees through any appeals, resulting from the City's or School Board's
failure to comply with the requirements of Chapter 119, Florida Statutes.
ARTICLE X
Termination of Agreement
This Agreement may be terminated by either party upon a sixty (60) day written notice
that any other party has failed to substantially perform in accordance with the terms and
conditions of this Agreement, but subject to applicable law. This Agreement may be terminated
without cause by either party upon a ninety (90) day written notice. Termination of the
Agreement may only be accomplished as provided herein. In the event this Agreement is
terminated, compensation will be made to the City for all services performed to the date of
termination. The School Board shall be entitled to prorated refund for that period of time when
SRO services are not provided because of termination of this Agreement.
ARTICLE XI
Hold Harmless Agreement
To the limits and extent set forth in section 768.28, Florida Statutes, and without waiving
or increasing the limits and protections of sovereign immunity as set forth in section 768.28,
Florida Statutes, the City agrees to defend, indemnify, and hold the School Board, its employees,
and agents harmless against any and all claims, liabilities, losses, damage, or causes of action
which may arise from any negligent act of the City, its agents, or officers in connection with the
performance by the SROs of law enforcement duties.
ARTICLE XII
Good Faith
The School Board, the City, their agents, and their employees agree to cooperate in good
faith in fulfilling the terms of this Agreement. Unforeseen difficulties or questions will be
resolved by negotiation between the Superintendent's Office and the Chief of Police's Office.
9 67 of 169
ARTICLE XIII
Modification
This document constitutes the full understanding of the parties and no terms, conditions,
understandings or agreements purporting to modify or vary the terms of this document shall be
binding unless hereafter made in writing and signed by the party to be charged.
ARTICLE XIV
Non -Assignment
This Agreement, and each and every covenant herein, shall not be capable of assignment
unless the express written consent of the School Board and the City is obtained.
ARTICLE XV
Sovereign Immunity
No Waiver of Sovereign Immunity. Nothing contained in this Agreement is intended to
serve as a waiver of sovereign immunity pursuant to Section 768.28, Florida Statutes, or any
other governmental immunity by any entity or individual to which sovereign immunity may be
applicable.
ARTICLE XVI
Merger
This Agreement constitutes a final written expression of all the terms of this Agreement
and is a complete and exclusive statement of those terms.
ARTICLE XVII
Gun Safes
A. The City has provided two (2) gun safes for the schools being served by the
Parties' SRO program. Said gun safes will or have been permanently installed in the designated
office at each school for the assigned School Resource Officer, which offices are provided
pursuant to the terms of the SRO Program Agreement. The make/model of the gun safes shall be
selected by the City.
B. Access to all SRO offices with gun safes will be primarily limited to the school
Principal and assigned SRO, all of whom will have a key to these SRO offices for emergency
and facility maintenance purposes. The school Principal has the discretion to allow access to
these SRO offices for other school staff, including maintenance to address building maintenance
needs. Custodial staff will not have access to these SRO offices. Rather, the assigned SRO will
be responsible for depositing trash from the SRO office in a receptacle in the school. Each SRO
office will have a lock as selected by School Board to limit access to said office.
C. City, in cooperation with School Board maintenance staff, will be responsible for
properly installing said gun safes in SRO offices as needed. City is responsible for maintaining
the gun safes and for ensuring that said gun safes are in proper working order at all times,
10 68 of 169
including all costs associated with said maintenance. School Board has no responsibility to
maintain said gun safes.
D. City shall have the sole and exclusive responsibility for ensuring that all items
stored in the gun safes are properly stored, that the gun safes are properly locked, and bears sole
and exclusive responsibility for any and all claims which may arise from the improper storage of
guns, rifles, other weapons, tools, and/or ammunition in said gun safes. City further agrees to
bear the risk of loss in the event that any stored items are removed, taken, or stolen from the gun
safes, and will not seek to hold School Board or its employees financially responsible for any
risk of loss of any stored items. In the event of a state of emergency, items may be stored in the
gun safe overnight while the School Board buildings are being used as emergency shelters.
E. No guns, rifles, other weapons and/or ammunition will be stored in these gun
safes in School Board buildings overnight. Each morning, the assigned SRO will carry the guns,
rifles, other weapons and/or ammunition for use during the school day in a City -approved
carrying case and will remove these items from School Board buildings at the conclusion of each
school day using their City -approved carrying case.
F. The gun safes shall be wholly owned by City at all times, and upon termination of
this Agreement for any reason, City shall promptly remove all gun safes from School Board
buildings.
IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by their
duly authorized officers.
Signed, sealed, and delivered THE SCHOOL BOARD OF INDIAN
in the presence of RIVER COUNTY, FLORIDA
By:
Witness Brian M. Barefoot, Chairman
Attest:
Date Dr. David Moore, Superintendent
Date
CITY COUNCIL OF THE CITY OF
SEBASTIAN
Witness Ed Dodd, Mayor
Date Date
11 69 of 169
anar
5ERASPAN
ROME OF PELICAN BLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: May 26, 2021
Title & Recommendation: Authorization for the City Manager to Execute the State Highway Lighting,
Maintenance, and Compensation Agreement.
Backqround: The Florida Department of Transportation (FDOT) has requested a new
Compensation Agreement for the maintenance and operation of lighting on the State Highway System within
the City. This mirrors what is currently being done with this arrangement, whereby the City receives these
payments and the City is charged by Indian River County for the work that they perform. FDOT wants this
executed and returned to them prior to May 31, 2021. Staff recommends approval.
If Aaenda Item Reauires iExnenditure of Funds:
Total Cost: NIA
Funds to Be Utilized for Appropriation: NIA
Attachments:
1. State Highway, Lighting, Maintenance and Compensation Agreement
Administrative Services Department Review: '� l
City Attorney Review:
Procurement Division Review, if applicable:�-
City Manager Authorization:
Date:
70 of 169
Kenneth Killvore
From: Sosa, Oscar <Oscar.Sosa@dot.state.fl.us>
Sent: Thursday, May 20, 2021 12:17 AM
To: Kenneth Killgore
Cc: Morris, Dean; Egoavil, Antonieta
Subject: FY 21/22 new lighting agreement
Attachments: ASM73- City of Sebastian.pdf
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links,
especially from unknown senders.
Good morning,
The Department is currently updating the highway lighting maintenance agreements for consistency of verbiage and
compensation throughout the state. Please review the enclosed (or attached) agreement and route it through your
organization as required. If your agency requires a formal Resolution we will need it and the contact information for
someone in binding authority (Name, Title & email address) to execute the new agreement prior to May 31, 2021. A
Letter of Authorization for July 1, 2021 will be issued to you following the execution of the agreement.
Thank you for your attention to this matter
Oscar Daniel Sosa
District Maintenance Systems Administrator
Florida Department of Transportation
3400 West Commercial Blvd
Fort Lauderdale, FL, 33309
Office: 954-777-4203
Cell: 954-395-4342
Email: Oscar. Sosa(a, dot. state.fl. us
FDOT
71 of 169
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375.020.52
STATE HIGHWAY LIGHTING, MAINTENANCE AND MAINTENANCE
� OGC — 02/21
COMPENSATION AGREEMENT Pages of
CONTRACT NO. ASM73
...........
FINANCIAL PROJECT NO. 405122-2-78-10
F.E.I.D. NO.
THIS AGREEMENT, entered into this day of , year of , by and between the STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION, hereinafter referred to as "FDOT", and Citv of Sebastian, hereinafter referred to
as the "MAINTAINING AGENCY";
WITNESSETH:
WHEREAS, FDOT is authorized under Sections 334.044 and 335.055, Florida Statutes, to enter into this
Agreement, and the MAINTAINING AGENCY has the authority to enter into this Agreement and to undertake the
maintenance and operation of lighting on the State Highway System; and
WHEREAS, the MAINTAINING AGENCY has authorized its undersigned officers to enter into and execute this
Agreement;
WHEREAS, FDOT has identified sites where lighting and/or lighting systems, hereinafter referred to as "Facilities",
are located on the State Highway System within the jurisdictional boundaries of the MAINTAINING AGENCY. A list of the
Facilities is included as Exhibit A, attached hereto and incorporated herein.
WHEREAS, the MAINTAINING AGENCY agrees to maintain the Facilities as further set forth herein.
NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein, FDOT and the
MAINTAINING AGENCY hereby agree as follows:
1. Maintenance of Facilities
a. The MAINTAINING AGENCY shall maintain the Facilities listed in Exhibit A. The Facilities may include
lighting for roadways, as well as park and ride, pedestrian overpasses, and recreational areas owned by or
located on the property of FDOT. The Facilities shall not include lighting located in weigh stations, rest
areas, or on Interstate highways.
The location and type of lighting to be maintained pursuant to this Agreement is set forth in Exhibit A. Any
changes or modifications to Exhibit A must be in writing and signed by both FDOT and the MAINTAINING
AGENCY. Any Facilities added to Exhibit A during the FDOT's fiscal year shall be maintained and operated
by the MAINTAINING AGENCY upon the FDOT's final acceptance of installation of any new lighting and/or
lighting systems. Prior to the start of each new fiscal year, the MAINTAINING AGENCY and FDOT shall
amend Exhibit A to reflect any changes to the Facilities, including addition, removal, or change in lighting
type maintained pursuant to this Agreement.
The MAINTAINING AGENCY will be compensated for Facilities added to Exhibit A by amendment of this
Agreement in the FDOT's fiscal year occurring after the lighting and/or lighting systems are installed and
final acceptance of such installation is given by FDOT. In the event that no change is made to the previous
year's Exhibit A, a certification from the MAINTAINING AGENCY shall be provided to FDOT certifying that
no change has been made to Exhibit A during FDOT's previous fiscal year. Unless stated otherwise, all
references to fiscal years within this agreement refer to FDOT's fiscal year, beginning July 1st and ending
June 30th.
In maintaining the Facilities, the MAINTAINING AGENCY shall perform all activities necessary to keep the
Facilities fully operating, properly functioning, with a minimum of 90% of the lights burning for any lighting
type (e.g., high mast, standard, underdeck, and sign) or roadway system at all times in accordance with the
original design thereof, whether necessitated by normal wear and tear, accidental or intentional damage,
or acts of nature. Required maintenance includes, but is not limited to, providing electrical power and
paying all charges associated therewith, routine inspection and testing, preventative maintenance,
emergency maintenance, replacement of any component parts of the Facilities (including the poles and any
and all other component parts installed as part of the Facilities), and locating (both vertically and
horizontally) the Facilities. All repairs or replacement will be in kind unless a variance is approved in writing
by FDOT.
72 of 169
375-020-52
MAINTENANCE
OGC — 02/21
Page 2 of 8
C. All maintenance must be in accordance with the provisions of the following:
(1) Manual of Uniform Traffic Control Devices; and
(2) All other applicable local, state, or federal laws, rules, resolutions, or ordinances, and FDOT
procedures.
d. For lighting installed as part of a FDOT project, the MAINTAINING AGENCY's obligation to maintain the
Facility commences upon the MAINTAINING AGENCY's receipt of notification from FDOT that FDOT has
formally accepted the project, except for the obligation to provide for electrical power, which obligation to
provide for electrical power commences at such time as the lighting system is ready to be energized;
provided, however, that the MAINTAINING AGENCY is not required to perform any activities which are the
responsibilities of FDOT's contractor.
Prior to acceptance by FDOT, the MAINTAINING AGENCY shall have the opportunity to inspect and
request modifications/corrections to the installation(s). FDOT agrees to make modifications/corrections
prior to acceptance so long as the modifications/corrections comply with the installation contract documents
and specifications.
e. The term for this Agreement is seven (7) years. Either party may terminate this Agreement by a notice of
termination. The notice of termination must be in writing. Should the MAINTAINING AGENCY choose to
terminate the Agreement, the MAINTAINING AGENCY shall provide a minimum notice period of two (2)
fiscal years prior to the effective date of termination and the notice shall be endorsed by the elected body
(County Commission, City Council, or local agency governing body) under which the Agency operates. The
effective date of the termination will coincide with the end of the FDOT's fiscal year of June 30th following
the two-year notice.
The termination of this Agreement will not terminate maintenance responsibilities for lighting owned by the
MAINTAINING AGENCY. Maintenance obligations for lights owned by the MAINTAINING AGENCY will
remain the responsibility of the MAINTAINING AGENCY. Nor does termination of this Agreement operate
to relieve the MAINTAINING AGENCY of any maintenance obligations contained in other agreements.
Maintenance of lights governed by a separate maintenance agreement will continue per the terms of that
separate maintenance agreement.
2. Compensation and Payment
FDOT shall pay to the MAINTAINING AGENCY a sum of $ $14.527.70 for the
fiscal year in which this Agreement is signed. Payments will be calculated and made in accordance with Exhibit A.
Prior to the beginning of each fiscal year, the MAINTAINING AGENCY shall submit an amended Exhibit A or a
certification of no change to Exhibit A and FDOT and the MAINTAINING AGENCY shall agree on the amount and
percentage of lighting to be paid for the coming fiscal year. FDOT will issue a work order confirming the amount
and authorizing the performance of maintenance for each new fiscal year. The work order must be an FDOT-signed
letter of authorization to the MAINTAINING AGENCY with a subject line containing the terms "State Highway
Lighting, Maintenance, and Compensation Agreement work order". The work order must reflect the contract
number, financial project number, FEID No. of the MAINTAINING AGENCY, the fiscal year, the percentage of
lighting funded and the lump sum amount to be paid for the fiscal year indicated. The work order must be signed
by the MAINTAINING AGENCY and returned to FDOT. Failure by the MAINTAINING AGENCY to take any of the
actions required by this paragraph may result in nonpayment by FDOT.
FDOT expressly assigns its rights, interests and privileges pertaining to damage to Facilities caused by third parties
to the MAINTAINING AGENCY, so they may pursue all claims and causes of actions against the third
parties responsible for the damage. FDOT will assist the MAINTAINING AGENCY and will confirm the
MAINTAINING AGENCY's authorization to pursue recovery. The MAINTAINING AGENCY will be responsible for
all attorneys' fees and litigation costs incurred in its recovery activities.
73 of 169
375-020-52
MAINTENANCE
OGC — 02/21
Page 3 of 8
3. Record Keeping
The MAINTAINING AGENCY shall keep records of all activities and report all maintenance performed and
replacement components and parts installed pursuant to this Agreement. The records shall be kept in an electronic
format approved by FDOT.
Records shall be maintained and made available upon request to FDOT during the period of this Agreement and
for three (3) years after final payment for the work pursuant to this Agreement is made. Copies of these documents
and records will be furnished to FDOT upon request.
4. Invoicing
The MAINTAINING AGENCY shall invoice FDOT annually in a format acceptable to the FDOT. Invoices must be
submitted no earlier than May 1 and no later than June 15 of the fiscal year in which the services were provided in
order to be processed for payment by June 30.
Upon receipt, FDOT has five (5) working days to inspect and approve the goods and services. FDOT has twenty
(20) days to deliver a request for payment (voucher) to the Department of Financial Services. The twenty (20) days
are measured from the latter of the date the invoice is received or the goods or services are received, inspected,
and approved.
If a payment is not available within forty (40) days, a separate interest penalty at a rate as established pursuant to
Section 215.422, Florida Statutes, will be due and payable, in addition to the invoice amount, to the MAINTAINING
AGENCY. Interest penalties of less than one (1) dollar will not be enforced unless the MAINTAINING AGENCY
requests payment. Invoices returned to a MAINTAINING AGENCY because of MAINTAINING AGENCY
preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a
properly completed invoice is provided to FDOT.
A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this
individual include acting as an advocate for contractors/vendors who may be experiencing problems in obtaining
timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 410-9724 or by calling
the Chief Financial Officer's Hotline, 1-800-848-3792.
The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual
appropriation by the Legislature. In the event this Agreement is in excess of $25,000 and has a term for a period
of more than one (1) year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated:
FDOT, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its
terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during
such fiscal year. Any contract, verbal or written, made in violation of this subsection shall be null and void, and no
money may be paid on such contract. FDOT shall require a statement from the Comptroller of FDOT that funds
are available prior to entering into any such contract or other binding commitment of funds. Nothing herein
contained shall prevent the making of contracts for periods exceeding 1 year, but any contract so made shall be
executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years; and
this paragraph shall be incorporated verbatim in all contracts of FDOT which are for an amount in excess of $25,000
and which have a term for a period of more than 1 year.
5. Default
In the event that the MAINTAINING AGENCY breaches any provision of this Agreement, then in addition to any
other remedies which are otherwise provided for in this Agreement, FDOT may exercise one or more of the following
options, provided that at no time may FDOT be entitled to receive double recovery of damages:
Pursue a claim for damages suffered by FDOT or the public.
Pursue any other remedies legally available.
C. As to any work not performed by the MAINTAINING AGENCY, perform such work with its own forces or
through contractors and seek reimbursement for the cost thereof from the MAINTAINING AGENCY if the
MAINTAINING AGENCY fails to cure the non-performance within fourteen (14) days after written notice
from FDOT of the non-performance; provided, however, that advance notice and cure will not be
preconditions in the event of an emergency.
74 of 169
375-020-52
MAINTENANCE
OGC — 02121
Page 4 of 8
6. Force Majeure
Neither the MAINTAINING AGENCY nor FDOT will be liable to the other for any failure to perform under this
Agreement to the extent such performance is prevented by an act of God, war, riots, natural catastrophe, or other
event beyond the control of the non -performing party and which could not have been avoided or overcome by the
exercise of due diligence; provided that the party claiming the excuse from performance has (a) promptly notified
the other party of the occurrence and its estimated duration, (b) promptly remedied or mitigated the effect of the
occurrence to the extent possible, and (c) resumed performance as soon as possible.
Miscellaneous
a. FDOT shall consider the employment by any contractor of unauthorized aliens a violation of Section
274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens,
such violation will be cause for unilateral cancellation of this Agreement.
b. The MAINTAINING AGENCY shall allow public access to all documents, papers, letters, or other material
subject to the provisions of Chapter 119, Florida Statutes, and made or received by the MAINTAINING
AGENCY in conjunction with this Agreement. Failure by the MAINTAINING AGENCY to grant such public
access will be grounds for immediate unilateral cancellation of this Agreement by FDOT.
C. This Agreement constitutes the complete and final expression of the parties with respect to the subject
matter hereof and supersedes all prior agreements, understandings, or negotiations with respect thereto.
Without limiting the generality of the foregoing, this Agreement shall replace and supersede all prior
agreements between FDOT and the MAINTAINING AGENCY with respect to maintenance of the lighting
and/or lighting systems for the Facilities identified in Exhibit A.
d. This Agreement is governed by the laws of the State of Florida. Any provision hereof found to be unlawful
or unenforceable are severable and will not affect the validity of the remaining provisions hereof.
e. All notices required pursuant to the terms hereof may be sent by first class United States Mail, facsimile
transmission, hand delivery, electronic mail, or express mail and will be deemed to have been received by
the end of five (5) business days from the proper sending thereof unless proof of prior actual receipt is
provided. The MAINTAINING AGENCY must notify the local District of FDOT of the appropriate persons
for notices to be sent pursuant to this Agreement. Unless otherwise notified in writing, notices must be sent
to the following addresses:
MAINTAINING AGENCY:
FDOT:
Florida Department of Transportation, District IV
District Maintenance Office
3400 West Commercial Boulevard
Fort Lauderdale, FL 33309
PUBLIC ENTITY CRIME INFORMATION STATEMENT: A person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to
provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for
the construction or repair of a public building or public work, may not submit bids on leases of real property
to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant
under a contract with any public entity, and may not transact business with any public entity in excess of
the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of
thirty six (36) months from the date of being placed on the convicted vendor list.
An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids on leases of real
property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any public entity.
75 of 169
375-020-52
MAINTENANCE
OGC — 02/21
Page 5 of 8
By signing this agreement the Maintaining Agency certifies that it is not: (1) listed on the Scrutinized
Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S., (2) engaged in a boycott
of Israel, (3) or listed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473,
Florida Statutes. For contracts involving $1,000,000 or more, if the Department determines the Maintaining
Agency submitted a false certification under Section 287.135(5) of the Florida Statutes regarding the
Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran
Petroleum Energy Sector List, created pursuant to Section 215.473, Florida Statutes, or for contracts
involving any amount, if the Maintaining Agency has been placed on the Scrutinized Companies that
Boycott Israel List, or is engaged in a boycott of Israel, the Department shall either terminate the Contract
after it has given the Maintaining Agency notice and an opportunity to demonstrate the Department's
determination of false certification was in error pursuant to Section 287.135(5)(a) of the Florida Statutes, or
maintain the Contract if the conditions of Section 287.135(4) of the Florida Statutes are met.
Nothing herein shall be construed as a waiver of either party's sovereign immunity.
MAINTAINING AGENCY:
1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment
eligibility of all new employees hired by the MAINTAINING AGENCY during the term of the
contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the
state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to
verify the employment eligibility of all new employees hired by the subcontractor during the contract
term.
3. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
Agreement term and following completion of the Agreement if the Maintaining Agency does not
transfer the records to FDOT
4. Upon completion of the Agreement, transfer, at no cost, to FDOT, all public records in possession
of the Consultant or keep and maintain public records required by FDOT to perform the service. If
the Consultant transfers all public records to FDOT upon completion of the Agreement, the
Consultant shall destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If the Consultant keeps and maintains public records
upon completion of the Agreement, the Consultant shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to FDOT, upon request
from FDOT's custodian of public records, in a format that is compatible with the information
technology systems of FDOT
5. Failure by the Maintaining Agency to comply with Chapter 119, Florida Statutes, shall be grounds
for immediate unilateral cancellation of this Agreement by FDOT
76 of 169
375-020.52
MAINTENANCE
OGC — 02121
Page 6 of 8
IF THE MAINTAINING AGENCY HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, TO THE MAINTAINING AGENCY'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
District 1
863-519-2623
Dlprcustodian - dot.state.fl.us
Florida Department of Transportation
District 1— Office of General Counsel
801 N. Broadway
Bartow, FL 33830
District 2
386-758-3727
D2prcustodianndot.state.fl.us
Florida Department of Transportation
District 2 - Office of General Counsel
1109 South Marion Avenue, MS 2009
Lake City, FL 32025
District 3
850-330-1391
1313prcustodian(ti dot.state.fl.us
Florida Department of Transportation
District 3 - Office of General Counsel
1074 Highway 90 East
Chipley, FL 32428
District 4
954-777-4529
1)14prcustodian(a-:? dot.state.fl.us
Florida Department of Transportation
District 4 — Office of General Counsel
3400 West Commercial Blvd.
Fort Lauderdale, FL 33309
District 5
386-943-5000
>prcustodian(-a'� dot.state.fl.us
Florida Department of Transportation
District 5 — Office of General Counsel
719 South Woodland Boulevard
Deland, FL 32720
District 6
305-470-5453
D6prcustodian(a,dot.state.fl.us
Florida Department of Transportation
District 6 — Office of General Counsel
1000 NW 111 Avenue
Miami, FL 33172-5800
District 7
813-975-6491
-)71)rcustodian(a-) dot.state.fl.us
Florida Department of Transportation
District 7 - Office of General Counsel
11201 N. McKinley Drive, MS 7-120
Tampa, FL 33612
Florida's Turnpike Enterprise
407-264-3170
TPprcustodian�;dot.state.fl.us
Turnpike Enterprise Chief Counsel
Florida Turnpike — Office of General
Counsel
Turnpike Mile Post 263, Bldg. 5315
Ocoee, FL 34761
Central Office
850-414-5355
C `lprcustodian(d, dot.state.fl.us
Office of the General Counsel
Florida Department of Transportation
605 Suwannee Street, MS 58
Tallahassee, Florida 32399-0458
77 of 169
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-020-52
STATE HIGHWAY LIGHTING MAINTENANCE AND MAINTENANCE
> > OGC — 02l21
COMPENSATION AGREEMENT Page 7of8
8. Certification
This document is a printout of an FDOT form maintained in an electronic format and all revisions thereto by the
MAINTAINING AGENCY in the form of additions, deletions, or substitutions are reflected only in an Appendix
entitled "Changes to Form Document' and no change is made in the text of the document itself. Hand notations on
affected portions of this document may refer to changes reflected in the above -named Appendix but are for
reference purposes only and do not change the terms of the document. By signing this document, the
MAINTAINING AGENCY hereby represents that no change has been made to the text of this document except
through the terms of the Appendix entitled "Changes to Form Document."
You MUST signify by selecting one of the applicable options:
❑ No changes have been made to this Forms Document and no Appendix entitled "Changes to Form
Document' is attached.
❑ No changes have been made to this Form Document, but changes are included on the attached Appendix
entitled "Changes to Form Document."
IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective the day and year first written.
MAINTAINING AGENCY
BY: (Signature)
(Printed Name: ) Date:
(Printed Title: )
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
BY: (Signature)
(Printed Name: Paul A. Lamplev. P.E. )
Date:
(Printed Title: Director of Transportation Operations
FDOT Legal Review
BY: (Signature)
Counsel
(Printed Name: Dawn Raduano
Date:
78 of 169
375-020-52
MAINTENANCE
OGC - 02121
Page 8 of 8
Exhibit A
STATE HIGHWAY LIGHTING, MAINTENANCE, AND COMPENSATION AGREEMENT
For Fiscal Year
1.0 PURPOSE
This exhibit defines the method and limits of compensation to be made to the MAINTAINING AGENCY for the
services described in this Agreement and method by which payments will be made.
2.0 FACILITIES
The lighting or lighting systems listed below, or in an attached spreadsheet, or other electronic form are included
with this Agreement and represent the Facilities to be maintained by the MAINTAINING AGENCY:
1. attached Spreadsheet
2.
3.
4.
5.
6.
3.0 COMPENSATION
For the satisfactory completion of all services detailed in this Agreement, FDOT will pay the MAINTAINING
AGENCY the Total Sum as provided in Section 2 of the Agreement. The MAINTAINING AGENCY will receive one
single payment at the end of each fiscal year for satisfactory completion of service.
The per -light unit rate shall increase by 3% each fiscal year. E.g., the per -light unit rate of $309.10 in fiscal year
2022 shall increase to $318.37 in fiscal year 2023.
Total Payment Amount for each fiscal year is calculated by inputting the actual number of qualifying types of lights
into the table below and multiplying by the unit rate and _%. Example: 330 (lights) x $ (unit rate) x 0.90
(90% requirement) = $ 0.00
Type of Light # of lights
LED or HPS
Unit rate
1.00%
Total
High Mast
HPS
309.10
1.00
0.00
Standard 47
HPS
309.10
1.00
14527.70
Underdeck
HPS
309.10
1.00
0.00
f Sian
HPS
309.10
1.00
0.00
High Mast
LED
309.10
1.00
0.00
] Standard
LED
309.10
1.00
0.00
j Underdeck
LED
309.10
1.00
0.00
i Sign
LED
309.10
1.00
0.00
79 of 169
ci Y CY
SEEAST-!,A
IN
HOME Of PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetina Date: May 26, 2021
Agenda Item TRW Craft Club of Sebastian
Recommendation: Approve 2021/2022 dates for the Craft Club of Sebastian shows at Riverview
Park
Backqround: Requested dates are from 10:00am until 3:00pm. The Craft Club agrees to
be respectful of any planned Veterans Memorial events that are scheduled for the same day. Rain dates are
on the Sunday following the scheduled shows or an alternate specified date.
October 9, 2021
November 13 and 14, 2021
December 11, 2021
January 8, 2022
February 12, 2022
March 12 and 13, 2022
April 9, 2022
May 14, 2022
If Agenda Item Requires Expenditure of Funds:
Budgeted Amount. -
Total Cost:
Funds to Be Utilized for Appropriation:
Attachments:
1. Letter of Request from Craft Club of Sebastian
2. Park Use Permit Application
3. List of Dates Requested
4. Certificate of Liability Insurance
5. Consumers Certificate of Tax Exemption
Administrative Services Department Review:
City Attorney Review:
Procurement Division Review, if applicable:
City Manager Authorization
Date:
NIA
NIA
NIA
80 of 169
Craft Club of Sebastian, Inc
Marie E Ferraro, President
6279 N Mirror Lake Dr
Sebastian, Florida 32958
ccs.marie.ferraro@amail.com
www.sebastiancraftclub.com
May 15, 2021
TO: City of Sebastian
From: Marie E Ferraro, President
Craft Club of Sebastian
6279 N. Mirror Lake Dr
Sebastian, FL 32958
This letter is to request the use of Riverview Park for our Craft Show for the year
2020-2021. We are continually grateful for your permission to use the park so
that our Mission/Purpose to make and sell hand -made crafts can contribute to
the Community of Sebastian and to raise funds to donate to local charities. We
hope that this request will be heard and approved by the City Council.
Respectfully submitted
Marie E Ferraro
President
NB: All required paperwork has been submitted.
81 of 169
C7[Y01
�T AN
..
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN PARK USE PERMIT APPLICATION
1225 Main Street, Sebastian, FL 32958
Parks Phone: (772) 228-7054 Fax: (772) 388-8249
*'For emergency purposes ONLY, please dial 772.473.0454*
NO PERSON SHALL DRIVE OR PARK ANY UNAUTHORIZED VEHICLE ON ANY AREA WITHIN ANY PARK OR RECREATIONAL AREA
EXCEPT DESIGNATED PARK ROADS OR PARKING AREAS, ORD. 74-4.DRIVING OR PARKING ANY UNAUTHORIZED VEHICLE IN THE
PARK AREA WILL RESULT IN FORFEITURE OF THE SECURITY DEPOSIT.
Please check appropriate box(es):
Park Event (75 to 300 anticipated attendees) Special Event (301 or more anticipated attendees}
$100 Security Depa5it - $100 rent plus 6.5% tax • $106.50 $200 Security Deposit - $200 rent plus 6.5% tax - $213.00
Will event require road closures
`Must provide detailed site plan with application.
*` *If requesting road closures, include road closure plan.
'Special Events and Alcohol Beverage Request require City Council Approval,
.r r
Date: D !
Name of Permittee (permits may only be issued to an adult) Name of Organization (if applicable)
01"
L_"�'_
Physical A{ddress Mailing Address if Different
-�7� baS yI 0-� r L y 3 o17fl.1,+37 ClCS• (n 6r,e, 4,e✓e,y-0 nr
City State Zip Phone p E-Mail Cool
Iteq�uesited Date(s) Rain Dated applicable) U
10 /gym '3 r,'n
Time From -To Anticipated Number of Attendees
Reason for"Rental - Type of Function
Will there be ny sale of goods?
Yes_ No (If yes, please describe type of goods on back)
Will there bod or other vendors?
Yes ✓ No IT yes, please list name, address of each on back with description and schematic of structures (tents, etc.) to be
erected or otherwise assembled an back. (May require Health Dept. or Fire Dept. permit)
1, 1 r QYe C 4:;—;rf0,rV , the undersigned, acknowtedge that I am the applicant or authorized agent of the above referenced organization. I am
aware of the provisions of the City of Sebastian Codes in respect to this application and use of City facilities for which I have applied for a permit for a
Park Event or Special Event. I have been provided with the general riles prescribed by the City and agr a to the {erms thereof.
Signature of Applicant `
Special Event/Park Use Application Rev 01.2021
82 of 169
CITY OF SEBASTIAN PARK USE PERMIT APPLICATION
List Any Vendor Information on this page
NAME ADDRESS TYPE
Se P
I
OFFICE USE ONLY:
SPECIAL CONDITIONS IMPOSED BY CITY MANAGER OR CITY COUNCIL:
Special Event/Park Use Application Rev 01,2021
83 of 169
CITY Or
SFID-A-STIAN
t3oMt: of pLt-tCAtu rsuwo
PERMIT TECH.
01JUANG nEr<aeT." T
ru�ertncnrioxoTnc'T PERMIT NO.
135 ALMN ST1{1:ET • Sl:3.U1 L1 N, 1'LUlunh =•7.R5
MrFW!it'.[7721 -`� SSi� 1'.5% IT�it 6F9 2t(a.
SPECIAL EVENT / PARK USE ONLY
Application date 4� •o�,[?�
Name of event:cxo_�t
Organization holding event 0-
Address location for event: 4), t P
(if not owner of site, provide written
consent from property owner)
Daft(s) of event:.' e Q Time(s) of Event: from: Ion to: WA
Contact person(s): --".v- < i . _ r r Ck," Phoneys):
Contact e-mail address: ,t. C (la, t r7t[/'p ��� C C7 Wi
Data when ready for inspection: I (� . et Time: ?Z yY\
APPLICATION SHALL BE ACCOMPANIED BY A NEATLY DRAWN, LEGIBLE SKECTCH SHOWING SITE LOCATION, SIZES OF ALL TENTS,
LOCATION OF VENDORS, COOKING AREAS, GENERATORS, STRUCTURU OR STAGES, AND TEMPORARY SANITARY FACILITIES.
RESPONSIBLE PARTY FOR THE EVENT SHALL CAREFULLY READ AND INTITIAL EACH BOX OF THE ATTACHED VENDORS SAFETY CHECKLIST
AND SIGN AT THE BOTTOM.
NOTE: ADDITIONAL FEES MAY APPLY IF EVENT REQUIRES AN EXCLUSIVE OR NON-EXCLUSIVE FIRE UNIT FROM INDIAN RIVER COUNTY
FIRE BUREAU. APPLICATIONS ARE AVAILABLE AT INDIAN RIVER COUNTY FIRE BUREAU WEBSITE
ANY TENTS LARGER THAN 1ZX12 WILL REQUIRE A CERTIFICATE OF FLAME RESISTANCE
SPECIAL EVENT COOKING QUESTIONAIRE
1. Location of cooking shown on attached sketch? YES ✓ N/A
2. Is any cooking taking place under a tent? If yes, Explain: I ' d
(No deep frying permitted under a tent)
3. Describe Number, type and size of cookers n/ / A
4. Type(s) of heating source? (LP, Electric, Charcoal, etc.)
SPECIAL EVENT SITE INFORMATION
L Number of On•Site parking stalls utilized (provide a parking plan)7f6�,P �C.I A—
2- Is Off -Site or overflow parking available? Explain (provide agreements with property owners)
84 of 169
1. Number, type and location of proposed restroom facilities: � � l LAJ PM 2 rX iM s I 6l
7
Z. Number and Type of temporary structure(s): W o Size(s):
3. Temporary electric power? Please check: Yes No ✓
Provided By: Portable Generator Other
If Other, please describe:
4. Providing crowd control, security, or parking assistance? Yes No ✓
If yes, please describe:
S. Estimated attendance at peak time: e? S 0
Only items that in accordance with applicable Florida Statutes and City Ordinances will be permitted to be sold in the City of
Sebastian. FIREWORKS ARE PROHIBITED FOR RETAIL SALE IN THE CITY OF SEBASTIAN. SPARKLERS AS DEFINED IN F.S. 791 MAY BE
PERMITTED FOR RETAIL SALE PROVIDED A SPECIAL EVENT PERMIT HAS BEEN ISSUED BY THE CITY OF SEBASTIAN.
Any vendor found in non-compliance with the Florida Fire Prevention Code and any associated NFPA may not be able to open
and/or operate until the vendor corrects the code violation(s).
1 HAVE READ AND UNDERSTAND THE FORGOING SPECIAL EVENT REQUIREMENTS AND VENDORS SAFETY CHECKLIST
APPLICANT'S SIGNATURE: PRINTED NAME: M R r, /o�✓�
Approved: Denied: y: Date:
Approved: Denied: By:
City Managees Signature
Fire Marshars Signature
_Fire Safety Specialty Fees
Small SDecial Event:
One Day / < 25 sites / No cooking or temp. electric / Max tent size 12x12
Reoccurring SDecial Event:
Non-consecutive but reoccurring one day Special Event
One Day / < 25 sites / May include cooking or temp, electric / Max tent size 12x12
Good for 120 days / Up to 6 per year (may be extended with proper notice)
Large SDecial Event:
All other Special Events
Date:
NO FEE
$60.00 (per event
depending on # of inspections)
•' ADDITIONAL FEES MAY APPLY FOR AN EXCLUSIVE OR NON-EXCLUSIVE FIRE UNIT THROUGH IRC FIRE RESCUE "
$60.00
(per event)
85 of 169
CITY OF
S]Fj3_ASTjAkN
IIOhiE OF PELICAN ISLAND
DwLDING DEPA RTME1 T
FnU:: rH1:VCN1tON QMCL 1225 MUT IN TAN. {, OA :2
5a TEUTHONL; J7721 5994537 FAX 77?-9-2c,6 VENDORS
ENDORS CHECKLIST
SPECIAL, EVENT VENDOR REOUIREIMENTS
General: Please read carefully 1 initial each section and sign at the bottom. All vendors shall be responsible for the following items:
SPECIAL EVENT NAME:
DATE(S) OF EVENT n Owl aLiac
EVENT OORDINATOR: Iq r, e— -�f- r rcct
TENTS: All tents shall have some type of Flame Retardant or
'Resistant Certificate (TAG or PAPERWORK) on -site and
submitted to the Fire Prevention Office prior to the event. Shade
canopies smaller than 12x12 without sides may be approved for
use on a case by case basis. Canopies must be spaced a
p�inimum of 4 ft. apart. No smoking allowed in any lent.
/COOKING TENTS: Tents are allowed to have cooking
(APPROVED APPLIANCES) along the outer edges of the tent.
LP gas tanks must be secured in place (max cap 20lb5.) Fire
Extinguisher must be readily available. Any LP tanks larger than
20 lbs. shall be secured 10 ft. from tents with gas lines secured.
A1�400king vendors shall have a 10ft. separation from all other
pan -cooking vendors. NO DEEP FRYING UNDER TENTS.
FIRE EXTINGUISHERS: It is recommended that every vendor
have an extinguisher. At least one currently certified and tagged,
or within one year of manufacture date, extinguisher is required
every 75 ft along event walkways. All vendors who are cooking
andlor using generators are required to have at least one 5lb
ABC currently certified and tagged, or within one year of
manufacture date, (2A10BC) extinguisher. All vendors who
are deep fat frying are required to have at least one currently
tagged Class K extinguisher,
SEATING: Seating and chair arrangements shall be approved
by the Fire Prevention Office prior to the event and have a
yinimum of 3ft. wide walkways to afl exits in the tent. Tents with
/an occupant load of over 49 require a minimum of 2 exits.
LARGE TENTS: For tents, 20x20 or larger where enclosures
are used {sides), exits shall have exit signage. If a tent is used
at night, exit signs will have attached emergency lighting and be
AC and DC powered. 20x20 or larger tents must have NO
SMpKING signs,
OPEN FLAMES: Any unauthorized open flames, fireworks or
fuel -fired lighting or devices are prohibited in any tent or simiiar
VENDORNAME:c��v�
VENDOR CONTACT: r (q Y 1
enclosure unless prior approval from the Fire Prevention Office
is obtained.
SPECIAL EVENT PERMIT No.
STORAGE: Use or handling of flammable liquids or gases shalt
be prohibited at the site unless specifically approved and
inspected by the Fire Prevention Office.
FLOORIDECOR: No hay, straw, shavings or similar materials
shall be permitted to be used within any structure, tent or
canopy. Exceptions: Pre -approved flame retardant treated
materials or livestock beddinglfodder.
GENERATORS: Generators shall be on level ground, secured,
YY �� and safely arranged and isolated from the occupantslgeneral
public. Exhaust shall be directed away from combustible
materlal(s), people and/or animals. Spare fuel shall be stored in
n approved container at a safe distance from the generator
0 HOT FUELING. Fire extinguisher required.
ELECTRIC: wiring and lighting shail be free of damage All
electrical equipment shall be isolated from the
occupants/general public in a safe manner. All electrical
connections and devices shall be in approved enclosures.
COOKING: All food cooking concession trucks, trailers, and
structures of rigid construction are required to have a currently
tagged commercial ventilation and extinguishment/suppression
systems if required per the FFPC and NFPA 96.
Code References: Florida Fire Prevention Code (FFPC), NFPA
NFPA 96, NFPA 70. NFPA 101, 8 NFPA 102.
Any vendor(s) found not complying with any of the
checklist items may not be allowed to open and/or operate
until compliance is made.
I have read and understand the above vendor requirements
for this Special Event
Res nsibie Party iCh ge ofSpecial Event
i• • •ej
Craft Club of Sebastian
Proposed Dates for 2021-2022 Season TIME: 10 AM — 3 PM
For Approval by City of Sebastian
As usual we would like the 2"d Saturday of the month from October through May
We intended to go ahead with show unless the Pandemic restrictions prevents us
from doing so.
October 9, 2021
November 13,2021 & November 14, 2021
December 11, 2021
January 8, 2022
February 12, 2022
March 12 & 13, 2022
April 9, 2022
May 14, 2022
Craft Club Insurance
May 15, 2021
INSURANCE BINDER
Insurance Binder for the Craft Club of Sebastian will be forwarded by the
insurance company
FOOD TRUCK
Food truck information will be forwarded as soon as food truck vendors have
been selected. We hope to do this by August V.
Marie E Ferraro
89 of 169
DR-14
Consumer's Certificate of Exemption j R. 01/1$
NJ Issued Pursuant to Chapter 212, Florida Statutes
FLORIDA
1 85-80180522880-3
Certificate Number
This certifies that
CRAFT CLUB OF SEBASTIAN, INC
6279 N MIRROR LAKE DR
SEBASTIAN FL 32958-8438
05/01 /2020 05/31 /2025
Effective Date Expiration Date
501(C)(3) ORGANIZATION
Exemption Category
is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible
personal property purchased or rented, or services purchased.
RR-14
Important Information for Exempt Organizations R.01118
FLORIDA
You must provide all vendors and suppliers with an exemption certificate before making tax-exempt purchases.
See Rule 12A-1.038, Florida Administrative Code (F.A.C.).
2, Your Consumer's Certificate of Exemption is to be used solely by your organization for your organization's
customary nonprofit activities.
3. Purchases made by an individual on behalf of the organization are taxable, even if the individual will be
reimbursed by the organization.
4. This exemption applies only to purchases your organization makes. The sale or lease to others of tangible
personal property, sleeping accommodations, or other real property is taxable. Your organization must register,
and collect and remit sales and use tax on such taxable transactions. (`tote: Churches are exempt from this
requirement except when they are the lessor of real property (Rule 12A-1.070, F.A.C.).
It is a criminal offense to fraudulently present this certificate to evade the payment of sales tax. Under no
circumstances should this certificate be used for the personal benefit of any individual. Violators will be liable for
payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction of a third-degree
felony. Any violation will require the revocation of this certificate.
If you have questions about your exemption certificate, please call Taxpayer Services at 850-488-6800. The
mailing address is PO Box 6480, Tallahassee, FI_ 32314-6480.
90 of 169
M 1,
SEBASTIAN
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetina Date: May 26, 2021
Aaenda Item Title: Loren Jock Trucking WORK SERVICE AGREEMENT Bid #21-07
TAXILANE/SITEWORK FOR FUTURE HANGAR DEVELOPMENT &
TAXIWAY'A' REPAIRS.
Recommendation: Awarding of Work Service Agreement in favor of Loren Jock Trucking for the
total amount of $682,201.22 for the construction of a Taxi lane, Site work
improvements for future hangar development and the repair of Taxiway -
Alpha; further, authorize City Manager to execute the appropriate
documents.
Backaround: On April 4, 2021 the City advertised Bid #21-07 representing the combining
of two (2) construction work projects at Sebastian Municipal Airport. These include construction of a taxi lane,
site development for future hangar development, and the repair of a distressed section belonging to Taxiway -
Alpha. Combining the projects under a single construction bid saves the city money. Loren Jock Trucking,
Inc. was the lowest qualified bidder amongst the 5 bids that were received at the bid opening on May 3, 2021.
If Aaenda Item Reauires Exnenditure of Funds:
Total Budgeted Amount: $682,201.22
Bid Schedule 1: $463,838.27 <Taxi Lane and Taxiway -Alpha Repairs (Ref: FM445871-1)
Bid Schedule 2: $218,362.95 <Hangar Site Development (Ref: FM445948-1)
Source of Funds:
FAA: $417,454.45 (90% of Schedule-1)
FDOT: $197,882.27 (5% of Schedule-1, plus 80% of Schedule-2)
CITY: $ 66,864.50 (5% of Schedule-1, plus 20% of Schedule-2) < Discretionary Sales Taxes
Attachments:
1. Work Services Agreement in favor of Loren Jock Trucking, Inc.
2. Exhibit -A Project Manual
httos://weblink.citvofsebastian.oroA(VebLink/DocView.asox?id=239814&d bid=0&repo=City
3. Exhibit-B Construction Plans
httos://we b l i nk.citvofsebastian.oraNVebL i n k/DocV iew. as ox? id=239815&d b id=0&repo=City
4. Bid Schedule #1
5. Bid Schedule #2
6. Bid Tabulation
Administrative Services DXiew,,/
t Rev' c �-. ✓� MJ
City Attorney Review: 0
�lProcurement Division Re able:
;l
City Manager Authorization:
Date: . �—Arlxlr
The following
contract rep/aces
Pages g2-96 of the agenda backup.
WORK SERVICES AGREEMENT
ITB 21-07 TAXILANEISITEWORK FOR FUTURE HANGAR DEVELOPMENT AND TAXIWAY'A' REPAIRS at Sebastian
Municipal Airport
AGREEMENT APPROVED BY CITY COUNCIL:
AGREEMENT EFFECTIVE DATE:
1. Parties:
City of Sebastian, a municipal corporation of the State of Florida, (City).
and
Loren Jock Trucking, Inc.
2. Designated Contact Person as to City: 3. Designated Contact Person as to Prime Contractor:
Scott Baker (PROJECT MANAGER) Bill Gore (PROJECT MANAGER)
Airport Director Loren Jock Trucking, Inc.
1225 Main Street 4140 SE Robert Loon Road
Sebastian, Florida 32958 Stuart. FL 34997
Phone: 772-388-8113 Cell: 772-633-0897 Cell: 941-725-4088
Email: rbaker@cityofsebastian.org Email:
4. Guaranteed Maximum Price (GMP). The Prime Contractors GMP for the Work is Four Hundred Sixty Three
Thousand, Eight Hundred Thirty Eight dollars and Twenty Seven cents ($463,838.27) for Schedule-1 of the
project (Reference FM445871-11; and Two Hundred Eighteen Thousand, Three Hundred Sixty Two dollars
and Ninety five cents ($218,362.95) for Schedule-2 of the project (Reference FM445948-1): Together totaling
Six Hundred Eighty Two Thousand, Two Hundred One dollars and Twenty Two cents ($682,201.22) for both
areas of the project. This price is for the performance of the Work in accordance with the Agreement
Documents listed in the PROJECT MANUAL (EXHIBIT'A') and CONSTRUCTION PLANS (EXHIBIT'B')
S. Project Time. Prime Contractor shall achieve Substantial Completion of the Work and issue Certification of
Occupancy no later than 100 calendar days following the issuance of a Notice to Proceed. Time is of the
essence in the performance of this Agreement.
NOTE: The City reserves the right to allow for any approved extensions.
6. Agreement Document.
• Exhibit "A" — PROJECT MANUAL FOR TAXILANEISITEWORK FOR FUTURE HANGAR
DEVELOPMENT & TAXIWAY 'A' REPAIRS, as included in the Original Bid Package with Addendums
1 &2.
• Exhibit "B" — CONSTRUCTION PLANS FOR TAXILANEISITEWORK FOR FUTURE HANGAR
DEVELOPMENT & TAXIWAY'A' REPAIRS.
• Exhibit "C" — Payment and Performance Bond, to be submitted within 10 days of NTP.
Additional Agreement Documents include the Supplemental General Conditions, Notice to Proceed (NTP),
Purchase Order(s), Contract Amendments and Change Order(s).
7. Liquidated Damages. If the Prime Contractor fails to achieve Substantial Completion of the Work within the
Contract Time listed above in Paragraph #5, the City shall be entitled to retain or recover, as liquidated
damages and not as a penalty, the sum of $1.690.00 nor calendar day. Liquidated Damages will be sought
starting on the first day following expiration o the Contract and continuing until the actual date of Substantial
Completion.
Such liquidated damages are hereby agreed to be a reasonable estimate of damages the City will incur as a
result of delayed completion. The City may deduct liquidated damages from any unpaid amounts due the
Prime Contractor under this Agreement. Any liquidated damages not so deducted from any unpaid amounts
due the Prime Contractor shall be payable to the City at the demand of the City, together with interest from the
date of the demand at the maximum allowable rate.
8. City Funds. If sufficient funding is not available for Prime Contractor to complete the Work, City reserves the
right to modify the terms and conditions of the Agreement to change the Scope of Work to reduce the cost to
match any available funding. If such modifications to the Scope of Work are not feasible, or if funding has
been totally exhausted prior to Prime Contractor's completion of its Work, the Agreement shall be terminated
on terms reasonably acceptable to both parties.
Page 1 of 5
9. Project Team. Prime Contractor will provide names and roles of the Project Team assigned for approval
by the City. If any member of the Project Team discontinues service on the Project for any reason
whatsoever, Prime Contractor shall promptly replace such team member with a qualified individual
approved by the City, in writing, which approval will not be unreasonably withheld.
10. City's Project Manager. City shall designate a Project Manager. All Work done by the Prime Contractor
shall be subject to the review, inspection and acceptance of the Project Manager and the City. Any and all
technical questions which may arise as to the quality, completeness and acceptability of Work performed,
or Work to be performed, interpretation of plans/specifications and all technical questions as to the
acceptable fulfillment of the Agreement on the part of the Prime Contractor shall be referred to the City
Manager who will resolve such questions. All Work shall be subject at all times to inspection and review
by the Project Manager and the City.
11. Schedules, Reports and Records. Prime Contractor shall submit to City cost schedules, progress
schedules, estimates, records, reports, and any other data, as related to the provision of the Work
covered under the Agreement. Furthermore, City reserves the right to insngct and audit Prime Contractor's
books and records relating to the Agreement, when deemed appropriate by City. All schedules, reports and
records of Prime Contractor, as they relate to the Agreement, shall be retained by Prime Contractor for a
period of three (3) years from the date of final payment under the Agreement.
12. Prime Contractor Initiated Changes. If the Prime Contractor initiates a substitution, deviation or change
in the work which affects the scope of work or the expense of other trades, Prime Contractor shall be
liable for the expense thereof, and any incidental extra work created by the change.
13. Termination for Convenience. Upon ten (10) days' written notice to Prime Contractor, the City may,
for its convenience and without cause, elect to terminate this Agreement. In the event of termination, City
will be responsible for compensating Prime Contractor only for the Work satisfactorily completed or
partially completed up to the date of termination. Prime Contractor shall not be entitled to
compensation for loss of anticipated profit.
14. Insurance. During the term of the Agreement, Prime Contractor, at its sole expense, shall obtain and
maintain insurance of such a type and with such terms and limits as noted below. Providing and
maintaining adequate insurance coverage is a material obligation of Prime Contractor. Prime Contractor
shall provide City a certificate(s) of insurance, evidencing such coverage. It is the Prime Contractor's
responsibility to ensure that the City has current Cerlificate(s) of Insurance at all times during the duration
of the agreement, including renewal terms.
15.1 Minimum Insurance Requirements. The coverage's, limits or endorsements required herein protect the
primary interests of City, and these covemge's, limits or endorsements shall in no way be required to be relied
upon when assessing the extent or determining appropriate types and limits of coverage to protect Prime
Contractor against any loss exposures, whether as a result of the Project or otherwise. All insurance policies
shall name and endorse the following as additional insured(s): the City of Sebastian and its City
Council members. officers. emplovees and agents.
An amount not less than:
' $2,000,000 General Aggregate Limit; Each Aggregate Limit; Products &
Commercial General
Completed Operations; and Personal & Advertising Injury
Liability
$50,000 Fire Damage Limit
$5,000 Medical Expense Limit
Professional Liability
An amount not less than:
(Errors & Omissions)
$500,000 Each Occurrence, covering any damages caused by an error,
omission or any negligent acts.
An amount not less than:
Automobile Liability
. $1,000,000 Each Occurrence & Combined Single Limit
$5.000 Medical Ervparise Limit
In accordance with Florida Statutes 440, maintain worker's compensation
Worker's
insurance to the extent required by law for all their employees to be engaged in
Compensation
work under this contract.
16 Payments.
Page 2 of 5
16.1 Prompt Payment. City shall make payment of a payment request in accordance with Chapter 218, Part
VII of the Florida Statutes "Local Government Prompt Payment Act" from the date which a properly
received payment requestlinvoice is recorded as received by City, for Work completed to the
satisfaction of City.
16.2 Payment Requests/invoices. Requests for payment for the provision of the Work provided under the
Agreement shall be submitted no more frequently than once per month, unless stipulated differently in
the Agreement or solicitation documents. Req❑uests for @dvmentlinvoices shall saturate accounting,
according to Schedule #1 referencina FM445671-0: or Schedule #2 referencina FM 44594l
16.3 All eoues((ss fppr Davin nthnvoices shall be separated Der section 16.2 and submitted in sufficient detail
to rlemonsirate compliance with the terms of the Agreement and to allow for the proper pre -audit and
post -audit thereof. Upon receipt of Prime Contractor's payment requestlinvoice, the City will review to
ensure completeness and that the Work covered under the payment request has been completed in
accordance with this Agreement. If it is found that the payment requestlinvoice is not complete, or the
Work covered under the payment request does not satisfy this Agreement, the payment request may be
rejected.
16.4 Progress Payments.
16.4.1 1s' Application for Payment. The first Application for Payment shall be submitted no earlier than thirty
(30) days following the issuance of the NTP. Prior to submitting its first Application for Payment, Prime
Contractor shall submit to City, for its review and approval:
(1) A schedule of values based upon the GMP, listing the major elements of the Work and the dollar
value for each element; and
(2) A complete list of all its proposed subcontractors showing the work and materials involved and the
dollar amount of each proposed subcontract and purchase order.
These submittals will be used as the basis for the submitted Applications for Payment.
16.4.2 Monthly Applications for Payment. Prime Contractor Firm shall submit three (3) copies of each of its
Applications for Payment to the City on or before the 25th day of each month for workperformed durino
the previous month. Invoices received after the 25th day of each month shall be considered for payment
as part of the next month's application. Within ten (10) calendar days after receipt of each Application
for Payment, the City shall either:
(1) Indicate approval of the requested payment;
(2) Indicate approval of only a portion of the requested payment, stating in writing the reasons therefore;
or
(3) Return the Application for Payment to the Prime Contractor indicating, in writing, the reason for
refusing to approve payment. In the event of a total or partial denial of the Application for Payment, the
Prime Contractor may make the necessary corrections and resubmit the Application for Payment for
reconsideration within ten (10) calendar days of receiving notice of refusal.
Monthly payments to Prime Contractor Firm shall in no way imply approval or acceptance of Prime
Contractor Firms work.
16.4.3 Retainage. City shall retain five percent (5%) of the gross amount of each monthly payment request or
five percent (5%) of the portion thereof approved by the City for payment, whichever is less, up to fifty
percent (50%) completion. Thereafter, if on schedule, the City shall retain two point five percent (2.5%)
of the gross amount of each payment request. Such sum shall be accumulated and not released to
Prime Contractor until final payment is due. Any interim interest on such sums shall accrue to City.
Due to circumstances beyond the Prime Contractors control and at the City's sole discretion, a
percentage of the amount retained from the gross amount of each monthly payment may be reduced
prior to final completion of the Project and said percentage released to the Prime Contractor upon
receiving a cert'fiicate of substantial completion and approval from the Architect/Engineer. Release of
any portion or percentage of sums retained prior to final completion of the Project shall in no way imply
approval or acceptance of work.
16.4.4 Withheld Payments. The City may decline to approve any Application for Payment, or portions thereof,
because of subsequently discovered evidence or subsequent inspections. The City may nullify the
whole or any part of any approval for payment previously issued and withhold any payments otherwise
Page 3 of 5
due the Prime Contractor under this Agreement, to such extent as may be necessary in the City's
opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party claims filed or
reasonable evidence indicating probable filing of such claims; (c) failure of Prime Contractor to make
payment properly to subcontractors or for labor, materials or equipment; (d) reasonable doubt that the
Work can be completed for the unpaid balance of the GMP; (a) reasonable indication that the Work will
not be Prime Contractor; or (g) any other material breach of the Contract Documents. If these conditions
are not remedied or removed, City may, after three (3) days written notice, rectify the same at Prime
Contractor's expense. City also may offset against any sums due Prime Contractor the amount of any
liquidated or un-liquidated obligations of Prime Contractor to City, whether relating to or arising out of
this Agreement.
16.4.5 Final Payment. City shall make final payment to Prime Contractor within thirty (30) calendar days
after the Work is inspected and accepted by City in accordance with Section 10 herein provided.
Prime Contractor's acceptance of final payment shall constitute a full waiver of any and all claims by
Prime Contractor against City arising out of this Agreement or otherwise relating to the Project, except
those previously made in writing and identified as unsettled at the time of the final Application for
Payment. Neither the acceptance of the Work nor payment by City shall be deemed to be a waiver of
City's right to enforce any obligations of Prime Contractor's hereunder or to the recovery of damages for
defective Work not discovered by the City at the time of final inspection.
17 Public Records: Prime Contractor will keep and maintain public records required by the City to perform
the service. Upon request from the City's custodian of public records, Prime Contractor will provide the
City with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time and at a cost that does not exceed the cost provided in Chapter 119, Florida Statues,
or as otherwise provided by law. Prime Contractor will ensure that the public records that are exempt or
confidential and exempt from public records disclosure requirements are not disclosed except as
authorized by law for the duration of the term of the Agreement and following completion of the
Agreement if Prime Contractor does not transfer the records to the City. Upon completion of the
Agreement, Prime Contractor will transfer, at no cost, to the City all public records in possession of the
Prime Contractor or keep and maintain public records required by City to perform the service. If Prime
Contractor transfers all public records to City upon completion of the Agreement, Prime Contractor shall
destroy any duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If Prime Contractor keeps and maintains public records upon completion of the
Agreement, Prime Contractor shall meet all applicable requirements for retaining public records. All
records stored electronically must be provided to the City, upon request from the City's custodian of
public records, in a format that is compatible with the information technology system of the City. If
Prime Contractor does not comply with the City's request for public records, the City shall enforce the
provisions of the Agreement in accordance with the terms of the Agreement and may cancel the
Agreement.
IF PRIME CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, TO PRIME CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT JEANETTE WILLIAMS, CUSTODIAN OF PUBLIC
RECORDS, AT 1225 MAIN STREET, SEBASTIAN, FL 32958; EMAIL:
jwilliams@cityofsebastian.org; PHONE: 772-388.8215.
18 Continrenci� Aareement. This Work Service Agreement is entirely contingent upon the granting of an
FAA AIP grant covering the cost of the Droiect.
19 Indemnification. The Prime Contractor shall indemnify and hold the City harmless from any and all
personal injury or property damage claims, liabilities, losses or causes of action which may arise out of the
use and occupancy of the property by the Prime Contractor, its family, associates, Prime Contractor's,
agents, employees, customers and attendees. This paragraph shall survive the expiration or termination of
this agreement. Nothing in this agreement shall be construed as the City waiving its immunity pursuant to
§768.28, at seq., Florida Statutes, or any other sovereign or governmental immunity.
20 Disadvantage Business Enterprise (DBE). The DBE requirements of applicable federal and state laws
and regulations apply under this agreement, as defined in 49 C.F.R. Part 26. DBEs should have a fair and
equal opportunity to compete for dollars spent by the City of Sebastian to procure construction -related
Page 4 of 5
services. Prime Contractor shall use good faith efforts to ensure opportunities to compete for and perform
contracts are available on the Project.
21 Waiver. The delay or failure by City to exercise or enforce any of its rights under this Agreement shall not
constitute or be deemed a waiver of City's right thereafter to enforce those rights, nor shall any single or
partial exercise of any such right preclude the City of any other or further exercise thereof or the exercise of
any other right.
22 Severability. If a court deems any provision of the Agreement void or unenforceable, that provision shall be
enforced only to the extent that it is not in violation of law or is not otherwise unenforceable and all other
provisions shall remain in full force and effect.
23 Survival. All express representations, waivers, indemnifications, and limitations of liability included in this
Agreement will survive completion or termination of the Agreement for any reason.
24 Authority. Each person signing the Agreement warrants that he or she is duly authorized to do so and to
bind the respective party to the Agreement.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year
noted above.
ATTEST(SEAL):
Jeanette Williams, MIMIC
CITY CLERK
Approved as to form and legality for
reliance by the City of Sebastian only:
Manny Anion Jr., Esq.
CITY ATTORNEY
THE CITY OF SEBASTIAN :
("City")
BY:
Paul E. Carlisle
CITY MANAGER
LOREN JOCK TRUCKING, INC.:
("Prime Contractor")
BY:
Mark Jock
Page 5 of 5
WORK SERVICES AGREEMENT
1TB 21-07 TAXI LAN EISITEWORK FOR FUTURE HANGAR DEVELOPMENT AND TAXIWAY 'A' REPAIRS at Sebastian
Municipal Airport
AGREEMENT APPROVED BY CITY COUNCIL:
AGREEMENT EFFECTIVE DATE:
1. Parties:
City of Sebastian, a municipal corporation of the State of Florida, (City).
and
Loren Jock Trucking, Inc.
2. Designated Contact Person as to City
Scott Baker (PROJECT MANAGER)
Airport Director
1225 Main Street
Sebastian, Florida 32958
Phone: 772-388-8113 Cell: 772-633-0897
Email: rbaker@cityofsebastian.org
3. Designated Contact Person as to Prime Contractor,
Bill Gore (PROJECT MANAGER)
Loren Jock Trucking, Inc.
4140 SE Robert Loop Road
Stuart. FL 34997
Cell: 941-7325-4088 Office: 772-888-3614
Email: Billna LorenJockTruckinq.com
4. Guaranteed Maximum Price (GMP). The Design Builder's GMP for the Work is Four Hundred Sixty Three
Thousand, Eight Hundred Thirty Eight dollars and Twenty Seven cents ($463,838.27) for Schedule-1 of the
project (Reference FM445871-1); and Two Hundred Eighteen Thousand, Three Hundred Sixty Two do lays and
Ninety five cents ($218,362.95) for Schedule-2 of the project (Reference FM445948-1): Together totaling Six
Hundred Eighty Two Thousand, Two Hundred One dollars and Twenty Two cents ($682,201.22) for both areas
of the project_ This price is for the performance of the Work in accordance with the Agreement Documents listed
in the PROJECT MANUAL (EXHIBIT 'A') and CONSTRUCTION PLANS (EXHIBIT 'B')
5. Project Time. Prime Contractor shall achieve Substantial Completion of the Work and issue Certification of
Occupancy no later than 100 calendar days following the issuance of a Notice to Proceed. Time is of the
essence in the performance of this Agreement.
NOTE: The City reserves the right to allow for any approved extensions.
6. Agreement Document.
• Exhibit "A" — PROJECT MANUAL FOR TAXILANEISITEWORK FOR FUTURE HANGAR DEVELC PMENT
& TAXIWAY 'A' REPAIRS, as included in the Original Bid Package with Addendums 1&2.
• Exhibit "B" — CONSTRUCTION PLANS FOR TAXI LAN EISITEWORK FOR FUTURE HANGAR
DEVELOPMENT & TAXIWAY 'A' REPAIRS
• Exhibit "C" — Payment and Performance Bond, to be submitted within 10 days of NTP.
Additional Agreement Documents include the Supplemental General Conditions, Notice to Proceed (NTP)
Purchase Order(s), Contract Amendments and Change Order(s).
7. Liquidated Damages. If the Design Builder fails to achieve Substantial Completion of the Work within the
Contract Time listed above in Paragraph #5, the City shall be entibed to retain or recover, as liquidated damages
and not as a penalty, the sum of $1.690.00 per calendar day. Liquidated Damages will be sought starting on
the first day following expiration of the Contract and continuing until the actual date of Substantial Completion. I
Such liquidated damages are hereby agreed to be a reasonable estimate of damages the City wilt incur as a E
result of delayed completion. The City may deduct liquidated damages from any unpaid amounts due the Design
Builder under this Agreement. Any liquidated damages not so deducted from any unpaid amounts due the
Design Builder shall be payable to the City at the demand of the City, together with interest from the date of the
demand at the maximum allowable rate.
8. City Funds. If sufficient funding is not available for Design Builder to complete the Work, City reserves the right
to modify the terms and conditions of the Agreement to change the Scope of Work to reduce the cost to match
any available funding. It such modifications to the Scope of Work are not feasible, or if funding has been totally
exhausted prior to Design Builder's completion of its Work, the Agreement shall be terminated on terms
reasonably acceptable to both parties.
City of Sebastian, Florida 1 Ahrens Enterprises, Inc. dba Ahrens Companies (GMP)
RFQ 19-04 Design Build of Multi -Purpose Hangar and Office Building at Airport Page 1 of 5
92 of 169
9. Project Team. Design Builder will provide names and roles of the Project Team assigned for approval by
the City. If any member of the Project Team discontinues service on the Project for any reason whatsoever,
Design Builder shall promptly replace such team member with a qualified individual approved by the City,
in writing, which approval will not be unreasonably withheld.
10. City's Project Manager. City shall designate a Project Manager. All Work done by the Design Builder shall
be subject to the review, inspection and acceptance of the Project Manager and the City. Any and all
technical questions which may arise as to the quality, completeness and acceptability of Work performed,
or Work to be performed, interpretation of plans/specifications and all technical questions as to the
acceptable fulfillment of the Agreement on the part of the Design Builder shall be referred to the City
Manager who will resolve such questions. All Work shall be subject at all times to inspection and review by
the Project Manager and the City.
11. Schedules, Reports and Records. Design Builder shall submit to City cost schedules, progress schedules,
estimates, records, reports, and any other data, as related to the provision of the Work covered under the
Agreement Furthermore, Citv reserves the right to insuect and audit Design Builder's books and records
relatina to the Agreement, when deemed appropriate by City. All schedules, reports and records of Design
Builder, as they relate to the Agreement, shall be retained by Design Builder for a period of three (3) years
from the date of final payment under the Agreement
12. Design Builder Initiated Changes. If the Design Builder inflates a substitution, deviation or change in the
work which affects the scope of work or the expense of other trades, Design Builder shall be liable for the
expense thereof, and any incidental extra work created by the change.
13. Termination for Convenience. Upon ten (10) days' written notice to Design Builder, the City may, for its
convenience and without cause, elect to terminate this Agreement In the event of termination, City will be
responsible for compensating Design Builder only for the Work satisfactorily completed or partially
completed up to the date of termination. Design Builder shall not be entitled to compensation for loss
of anticipated profit.
14. Insurance. During the term of the Agreement, Design Builder, at its sole expense, shall obtain and maintain
insurance of such a type and with such terms and limits as noted below. Providing and maintaining
adequate insurance coverage is a material obligation of Design Builder. Design Builder shall provide City
a certificate(s) of insurance, evidencing such coverage. It is the Design Builder's responsibility to ensure
that the City has current Certificate(s) of Insurance at all times during the duration of the agreement,
including renewal terms.
15.1 Minimum Insurance Requirements. The coverage's, limits or endorsements required herein protect the primary
interests of City, and these ooverage's, limits or endorsements shall in no way be required th be relied upon when
assessing the extent or determining appropriate types and limits of overage l o protect Design Builder against any
loss exposures, whether as a result of the Project or otherwise. All insurance policies shall name and
endorse the following as additional insured(s): the Citv of Sebastian and its Citv Council members,
officers. emplovees and agents.
An amount not less than:
Commercial General
" $2,000,000 General Aggregate Limit; Each Aggregate Limit; Products &
Liability
Completed Operations; and Personal & Advertising Injury
• $50,000 Fire Damage Limit
• $5,000 Medical Expense Limit
Professional Liability
An amount not less than:
(Errors & Omissions)
' $500,000 Each Occurrence, covering any damages caused by an error,
omission or any negligent acts.
An amount not less than:
Automobile Liability
• $1,000,000 Each Occurrence & Combined Single Limit
• $5,000 Medical Expense Limit
Worker's
In accordance with Florida Statutes 440, maintain worker's compensation
insurance to the extent required by law for all their employees to be engaged in
Compensation
work under this contract.
City of Sebastian, Florida / Ahrens Enterprises, Inc. dba Ahrens Companies (GMP)
RFQ 19-04 Design Build of Multi -Purpose Hangar and Office Building at Airport Page 2 of 5
93 of 169
16 Payments.
16.1 Prompt Payment City shall make payment of a payment request in accordance with Chapter 218, Part
VII of the Florida Statutes "Local Government Prompt Payment Act'° from the date which a properly
received payment requestlinvoice is recorded as received by City, for Work completed to the satisfaction
Of City.
16.2 Payment Requests/Invoices. Requests for payment for the provision of the Work provided under the
Agreement shall be submitted no more frequently than once per month, unless stipulated differently in the
Agreement or solicitation documents. eau for oa �en>C/invoirpes shall senarate a coluptinq
according to Schedule 91 refgrRnrina �� n4: or ule #2 referencing FM 445848-1.
16.3 All reauests for oavmentrinvokms shall be separated per section 15.2 and submitted in sufficient detail to
demonstrate compliance with the terms of the Agreement and to allow for the proper pre -audit and post -
audit thereof. Upon receipt of Design Builder's payment requestlinvoice, the City will review to ensure
completeness and that the Work covered under the payment request has been completed in accordance
with this Agreement. If it is found that the payment request/invoice is not complete, or the Work covered
under the payment request does not satisfy this Agreement, the payment request may be rejected.
16.4 Progress Payments.
16A.1 1't Application for Payment The first Application for Payment shall be submitted no earlier than thirty
(30) days following the issuance of the NTP. Prior to submitting its first Application for Payment, Design
Builder shall submit to City, for its review and approval:
(1) A schedule of values based upon the GMP, listing the major elements of the Work and the dollar value
for each element; and
(2) A complete list of all its proposed subcontractors showing the work and materials involved and the
dollar amount of each proposed subcontract and purchase order.
These submittals will be used as the basis for the submitted Applications for Payment.
16A.2 Monthly Applications for Payment. Design -Build Firm shall submit three (3) copies of each of its
Applications for Payment to the City on or before_he 25th day of each month for work performed durinq
the previous month. Invoices received after the 25th day of each month shall be considered for payment
as part of the next month's application. Within ten (10) calendar days after receipt of each Application
for Payment, the City shall either:
(1) Indicate approval of the requested payment;
(2) Indicate approval of only a portion of the requested payment, stating in writing the reasons therefore;
or
(3) Return the Application for Payment to the Design Builder indicating, in writing, the reason for refusing
to approve payment. In the event of a total or partial denial of the Application for Payment, the Design
Builder may make the necessary corrections and resubmit the Application for Payment for reconsideration
within ten (10) calendar days of receiving notice of refusal.
Monthly payments to Design -Build Firm shall in no way imply approval or acceptance of Design -Build
Firm's work.
16.4.3 Retainage. City shall retain five percent (5%) of the gross amount of each monthly payment request or
five percent (5°%) of the portion thereof approved by the City for payment, whichever is less, up to fifty
percent (50%) completion. Thereafter, if on schedule, the City shall retain two point five percent (2.5%) of
the gross amount of each payment request. Such sum shall be accumulated and not released to Design
Builder until final payment is due. Any interim interest on such sums shall accrue to City.
Due to circumstances beyond the Design Builder's control and at the City's sole discretion, a percentage
of the amount retained from the gross amount of each monthly payment may be reduced prior to final
completion of the Project and said percentage released to the Design Builder upon receiving a certificate
of substantial completion and approval from the Architect/Engineer. Release of any portion or percentage
of sums retained prior to final completion of the Project shall in no way imply approval or acceptance of
work.
City of Sebastian, Florida / Ahrens Enterprises, Inc. dba Ahrens Companies (GMP)
RFQ 19-04 Design Build of Multi -Purpose Hangar and Office Building at Airport Page 3 of 5
94 of 169
16A.4 Withheld Payments. The City may decline to approve any Application for Payment, or portions thereof,
because of subsequently discovered evidence or subsequent inspections. The City may nullify the whole
or any part of any approval for payment previously issued and withhold any payments otherwise due the
Design Builder under this Agreement, to such extent as may be necessary in the City's opinion to protect
it from loss because of. (a) defective Work not remedied; (b) third party claims filed or reasonable evidence
indicating probable filing of such claims; (c) failure of Design Builder to make payment properly to
subcontractors or for labor, materials or equipment; (d) reasonable doubt that the Work can be completed
for the unpaid balance of the GMP; (e) reasonable indication that the Work will not be Design Builder, or
(g) any other material breach of the Contract Documents. If these conditions are not remedied or removed,
City may, after three (3) days written notice, rectify the same at Design Builder's expense. City also may
offset against any sums due Design Builder the amount of any liquidated or un-liquidated obligations of
Design Builder to City, whether relating to or arising out of this Agreement.
16.4.5 Final Payment City shall make final payment to Design Builder within thirty (30) calendar days after
the Work is inspected and accepted by City in accordance with Section 10 herein provided.
Design Builder's acceptance of final payment shall constitute a full waiver of any and all claims by Design
Builder against City arising out of this Agreement or otherwise relating to the Project, except those
previously made in writing and identified as unsettled at the time of the final Application for Payment.
Neither the acceptance of the Work nor payment by City shall be deemed to be a waiver of City's right to
enforce any obligations of Design Builder's hereunder or to the recovery of damages for defective Work
not discovered by the City at the time of final inspection.
17 Public Records: Design Builder will keep and maintain public records required by the City to perform the
service. Upon request from the City's custodian of public records, Design Builder will provide the City with
a copy of the requested records or allow the records to be inspected or copied within a reasonable time
and at a cost that does not exceed the cost provided in Chapter 119, Florida Statues, or as otherwise
provided by law. Design Builder will ensure that the public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed except as authorized by law for the
duration of the term of the Agreement and following completion of the Agreement if Design Builder does
not transfer the records to the City. Upon completion of the Agreement, Design Builder will transfer, at
no cost, to the City all public records in possession of the Design Builder or keep and maintain public
records required by City to perform the service. If Design Builder transfers all public records to City upon
completion of the Agreement, Design Builder shall destroy any duplicate public records that are exempt
or confidential and exempt from public records disclosure requirements. If Design Builder keeps and
maintains public records upon completion of the Agreement, Design Builder shall meet all applicable
requirements for retaining public records. All records stored electronically must be provided to the City,
upon request from the City's custodian of public records, in a format that is compatible with the information
technology system of the City. If Design Builder does not comply with the City's request for public records,
the City shall enforce the provisions of the Agreement in accordance with the terms of the Agreement and
may cancel the Agreement.
IF DESIGN BUILDER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, TO DESIGN BUILDER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS AGREEMENT, CONTACT JEANETTE WILLIAMS, CUSTODIAN OF PUBLIC RECORDS,
AT 1225 MAIN STREET, SEBASTIAN, FL 32968; EMAIL: jvrilliams0_city0fsebastian.org; PHONE:
772-388-8215.
18 Contingency Agreement. This Work Service Agreement is entirely contingent uoon the aranting of an FAA
AIP grant coverina the cost of the oroiect.
19 Indemnification. The Design Builder shall indemnify and hold the City harmless from any and all personal
injury or property damage claims, liabilities, losses or causes of action which may arise out of the use and
occupancy of the property by the Design Builder, its family, associates, Design Builders, agents, employees,
customers and attendees. This paragraph shall survive the expiration or termination of this agreement.
Nothing in this agreement shall be construed as the City waiving its immunity pursuant to §768.28, et seq.,
Florida Statutes, or any other sovereign or governmental immunity.
City of Sebastian, Florida / Ahrens Enterprises, Inc. dba Ahrens Companies (GMP)
RFQ 19-04 Design Build of Multi -Purpose Hangar and Office Building at Airport Page 4 of 5
95 of 169
20 Disadvantage Business Enterprise (DBE). The DBE requirements of applicable federal and state laws and
regulations apply under this agreement, as defined in 49 C.F.R. Part 26. DBEs should have a fair and equal
opportunity to compete for dollars spent by the City of Sebastian to procure construction -related services.
Design Builder shall use good faith efforts to ensure opportunities to compete for and perform contracts; are
available on the Project_
21 Waiver. The delay or failure by City to exercise or enforce any of its rights under this Agreement shall not
constitute or be deemed a waiver of City's right thereafter to enforce those rights, nor shall any single or partial
exercise of any such right preclude the City of any other or further exercise thereof or the exercise of any
other right.
22 Severability. if a court deems any provision of the Agreement void or unenforceable, that provision shall be
enforced only to the extent that it is not in violation of law or is not otherwise unenforceable and all other
provisions shall remain in full force and effect.
23 Survival. All express representations, waivers, indemnifications, and limitations of liability included in this
Agreement will survive completion or termination of the Agreement for any reason.
24 Authority_ Each person signing the Agreement warrants that he or she is duly authorized to do so and to bind
the respective party to the Agreement.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year noted
above.
ATTEST (SEAL):
Jeanette Williams, MMC
CITY CLERIC
Approved as to form and legality for
reliance by the City of Sebastian only:
Manny Anion Jr., Esq.
CITY ATTORNEY
THE CITY OF SEBASTIAN :
("City")
BY:
Paul E. Carlisle
CITY MANAGER
LOREN JOCK TRUCKING, INC.:
(Prime Contractor }
BY -
a Joc
City of Sebastian, Florida 1 Ahrens Enterprises, . Inc. d
ba Ahrens Companies (GAUP)
RFQ 19-04 Design Build of Multi -Purpose Hangar and Office Building at Airport Page 5 of 5
96 of 169
PROJECT MANUAL
FOR
TAXILANE/SITEWORK FOR
FUTURE HANGAR DEVELOPMENT
& TAXIWAY `A' REPAIRS
AT
,MUNICIPAL AIRPORT
FAA AIP Project No.: 3-12-0145-015-2020
FDOT FM No.:445948-1-94-01
FOR
CITY OF SEBASTIAN, FLORIDA
BID DOCUMENTS
March, 2021
Prepared by:
■
INFRASTRUCTURE
CONSULTING & ENGINEERING
5550 W. Idlewiid Avenue, Suite 115
Tampa, Florida 33634
FL Certificate of Authorization No. 30862
97 of 169
SEBASTIAN
chment No. 11 -Bid Price Schedule
ane/Siteworik For Future Hangar Development & Taxiway 'A' Repairs
11UNICIPAL AIRPOIel,
Itsrrl I
Spec. No.
Item Description
Quantity
Unit
Unit Price
Amount
No.
BID SCHEDULE 1 (Taxilane & Taxlway'A' Repairs)
1
C-105
Mobilization
1
LS
$37,727.20
$37,727.20
2
1530
Barricades, Closed Runway Markers, and Runway Number
1
L5
$5,824.00
$5,824.00
Covers
3
1720
Project Record Documents
1
LS
$20,160,00
$20,160.00
4
FDOT-104-1
Installation and Removal of Inlet Protection Devices
10
EACH
$504.00
$5,040.00
5
FDOT-104-2
Intaliation and Removal of Rock Check Dams
2
EACH
$1.120.00
$2,240.00
6
FDOT-104-3
Installation and Removal of Silt Fence
530
LF
$3.64
$1,929.20
7
S-140-1
Full Depth Pavement Removal
2,843
SY
$4.47
$12,704.80
8
S-140-2
Asphalt Surface Removal
971
SY
$9.46
$9,189.54
9
S-140-3
Chain Link Fence Removal
547
LF
$5.60
$3,053.20
7
S-142
Pavement Marking Removal
20
SF
$3.08
$61.15
8
P-152-1
Unclassified Excavation
2,800
CY
$3A6
$9,690.24
9
P-152-2
Unsu table Excavation
100
CY
$17.18
$1.718.08
10
P-154
4" Subbase
1,794
SY
$6.10
$10,950.58
11
P-2111P-219
4" Lime Rock or Recycled Cone. Aggregate Base Course
1,714
SY
$10.25
$17,565.07
12
FDOT 334
Asphalt Surface Course
450
TON
$142.24
$64,008.00 I
13
P-620-1
Nan -Reflective Pavement Markings
1,600
SF
$1.22
$1.953.28 j
14
P-620-2
Reflective Pavement Markings
850
SF
$1.52
$1,294.72
15
P-620-3
Reflective Pavement Markings (Red Paint)
68
SF
$2.26
$153.94 1
16
P-6204
Temporary Pavement Markings
850
SF
$0.97
$828.24
17
Tabway Guidance Signs
2
EACH
$6,160.00
$12,320.00
16
F-162
6' Height Chain Link Fence wl 3' Barbed Wire
540
LF
$49.45
$26,701.92
19
F-165
Aluminum Cantilever Sliding Gate Complete- 15' width
1
EACH
$16,553.60
$16,553.60
20
D-701-1
12 inch Die, Storm Drain Pipe
285
LF
$51.21
$14,593.82
21
D-701-2
15 inch Dia. Storm Drain Pipe
166
LF
$52.65
$6,740.10
22
D-701-3
18 inch Dia. Storm Drain Pipe
117
LF
$54.79
$6,410.48
23
D-701A
24 inch Class III RCP
153
LF
$73.71
$11,277.20
24
D-751-1
Type C Inlet with Concrete Apron
8
EACH
$2,800.00
$22,400.00 ,
25
D-7514
MES (1:2) for 24" Pipe
1
EACH
$1,288.00
$1.288.00
26
T 905
Topsoiling
1,200
CY
$37.80
$45,360.00
27
FDOT-570-1
Sod
2,500
SY
$2,23
$5,572.00
28
FDOT-570-2
Performance Turf
1.00
AC
$5,600.00
$5,600.00
29
26 05 01.2
Electrical Utility (Bld Allowance)
1
$30,0D0.00
$30,000.00
30
26 09 00
Vehicle Gate Operator
1
LS
$8,960.00
$8,960.00
31
27 13 00-1
Fiber Optic Cabling
160
LF
$81.72
$13,075.20
32
26 13 00.2
Communications Fnclosure
1
LS
$2,8$4.00
$2,884.00
33
29 13 00-3
Camera Pole
1
LS
$3.600.80
$3,60D.80
34
28 13 00.1
Physical Access Controls
1
LS
$22,400.00
$22,400.00
Bid Schedule 1 Total =
$463,838.27
Company Name: 2-29.1 ADDENDUM NO. I
131 of 169
SESTIAN chment No. 11 - Bid Price Schedule
ackm
tAlihlICIPAL AiI:POI:I one/5itework For Future Hangar Development & Taxiway'A' Repairs
item
Spec. No.
Item Description
No.
BID SCHEDULE 2 {Sltework)
1
C-105
Mobilization
2
1720
Project Rewrd Documents
3
FDOT-104-1
Installation and Removal of Inlet Protection Devices
4
FDOT-104-2
Insallation and Removal of Rock Check Dams
5
FDOT-104-3
Installation and Removal of Silt Fence
6
S-140-4
15" CMP Removal
7
P-152-1
Unclassified Excavation
8
P-152-2
Unsuitable l)avation
9
P-154
6" Subbase
10
P-2111P-219
6" Line Rock/Recycled Conc. Aggregate Base Course
11
FDOT-334
Asphalt Surface Course
12
P-620-1
Non -Reflective Pavement Markings
13
P-620-2
Reflective Pavement Markings
14
D-701-2
15 Inch Dla Storm Drain Pipe
15
D-701-3
18 inch Dia. Storm Drain Pipe
16
D-751-1
Type C Inlet with Concrete Apron
17
D-751-2
MES (1:2) for 15" Pipe
18
D-751-3
MES (1:4) for 18" Pipe
19
D-751-4
Concrete Flume
20
IRC2-1
6" PVC Water Line
21
IRC11-1
Tapping Sleeve and Gate/Tapping Valve Assembly
22
IRC11-2
Fire Hydrant and Gate Valve Assembly
23
T-905
Topsoil
24
FDOT-570-1
Sod
25
FDOT-570-2
Performance Turfing
26
FDOT-700-1
Stop Sign and Post
ADA Accessible Parking Space Sign Panel Affixed to Chain
27
FDOT-700-2
Link Fence
28
FDOT-400
Wheel Stop
29
26 05 01.1
North and South Electrical Equipment
Company Name: 2.28.2
Quantity Unit Unit Price Amount
1
LS
$16,867.20
$16,867.20
1
LS
$20,160.00
$20,160.00
10
EACH
$504.00
$5,040.00
2
EACH
$1,120.00
$2.240.00
255
LF
$3.64
$928.20
35
LF
$19.04
$666.40
685
CY
$4.16
$2,846.31
100
CY
$17.18
$1,718.08
1,470
SY
$7.11
$10,454.64
1,418
SY
$14.74
$20,900.19
120
TON
$222.66
$26.716,72
140
SF
$1.22
$170.91
46
SF
$1.52
$73.11
55
LF
$54.50
$2,997.46
48
LF
$56.07
$2,691.23
2
EACH
$2,800.00
$6.600.00
1
EACH
$840.00
$840.00
2
EACH
$868.00
$1,736.00
1
EACH
$1,848.00
$1,948.00
460
LF
$53.24
$24,492.61
1
EA
$6,720.00
$6,720,00
1
EA
$7,840.00
$7,840.0D
335
CY
$72.25
$24,204.16
1,000
SY
$2.69
$2,688.00
300
SY
$2.69
$806.40
1
EACH
$213.65
$213.65
1
EACH
$164.82
$154.82
17
EACH
$69.59
$1,182.96
1
LS
$25,553.92
$25,553.92
Bid Schedule 2 Total = 1$218.362. 95
Grand Total. z-47XE--11
$682,201.22
ADDENDUM NO.1
132 of 169
Bid Tabulation
BID # 21-07
Taxi Lane
Site Improve.
Contractor
Bid Sched. #1
Bid Sched. #2
Total
Loren Jock Trucking
$
463,838.27
$
218,362.95
$
682,201.22
Tim Rose Contracting
$
553,054.50
$
187,502.30
$
740,556.80
Dickerson Florida
$
543,587.00
$
277,395.00
$
820,982.00
R&D Paving
$
559,244.85
$
348,240.50
$
907,485.35
Wright Construction
$
930,103.18
$
543,894.47
$
1,473,997.65
NO
Sl7
SE A T1"
HOME Of MGM kAIm
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetinq Date: May 26, 2021
Title & Recommendation: Award Invitation to Bid (ITB) #21-05 CDBG Sidewalk Improvement Project to
A. Thomas Const. Inc. in an amount not to exceed $169,479.87
Background: Staff recommends that ITB #21-05 be awarded to A. Thomas Const. Inc. This
work is to provide design and construction services for the Sidewalk Improvement Project on North Central
Avenue in the downtown Community Redevelopment Agency (CRA) area. The Contractor is to provide sidewalk
design and layout, all labor, equipment, materials and supervision to accomplish the necessary work.
This ITB was advertised via local newspaper and released as of March 29, 2021 via the City's website,
DemandStar.com and myVendorLink.com. All bids were due electronically on May 7, 2021 and (3) bids were
received at that time. The bids were reviewed to ensure all requirements were met as provided in the solicitation
documents and specifications.
The actual lowest bidder is licensed as a Building Contractor and can only do work associated with construction
of a building. The lowest bidder which Is also licensed with the State as a General Contractor and legally able to
do this work was A. Thomas Const. Inc. Due to their bid being greater than the amount of the CDBG Block Grant,
funds will be used from the CDBG Cares Act and Discretionary Sales Tax Reserves.
VENDOR STATE LICENSE PRICE
Whitehouse Contracting, LLC Building Contractor $ 99,933.00
A. Thomas Const. Inc_ General Contractor $ 169,479.87
MVB & Associates, Inc. General Contractor $ 224,989.00
Design Build is a method used to allow a single vendor to provide planning, design and construction services
under one contract. This ensures a unified flow of work from initial concept through completion.
If Aqenda Item Requires Expenditure of Funds:
Total Cost: $169,479.87
Funds to Be Utilized: $100,000.00 Community Development Block Grant (CDBG) Funding.
$ 44,479.87 CDBG Cares Act Funding.
$ 25,000.00 Discretionary Sales Tax Reserves,
Attachments:
1. Bid Submitted by A. Thomas Const. Inc.
2. Reference Check Surveys
3. Work Services Agreement
Administrative Services Department Review:'
City Attorney Review:
Procurement Division Review, if applicable:
City Manager Authorization. l �-�- "�/ . l �7�5. PFt� pvt CA(aIS&
Date: -S-41 )"12, 1
134 of 169
zkm
SO
HOME OF PELICAN ISIMD
ITB #21-05
CDBG SIDEWALK PdPROVENIENT
CONTACT INFORMATION SHEET
DUE DATE: Bids due on or before 4:00 PM EST on ITB NO.: RELEASE DATE: CONTACT.
Friday, April 30, 2021
FlectnMIc suhmLRyiark'
01`!
VendorUnkcom (Registration Required)
FORM
A
021.05 03/29/2021 Ann -Marie Fraser, CPPB, MBA
Procurement/Contracts Manager
(772) 3884i1
atrase r IAiGitV.n ao i�i'isti� I1.4 r p
ITB TITLE:
heck Addenda for revised due dates before CDBG SIDEWALK IMPROVEMENT PROJECT
ubmittin your Bid. Labe Bide will not be accepted.
Bidder s Name and "Doing Business As", f applicable:
Address:/'
City: swq-I State:
Telephone Number.
l Trp code:
FEUEIN Number: V'l 5 I DUNS Number:
E-Mail Address of Authorized Representative:
MINIMUM REQUIREMENTS
Firms that do not meet the minimum requirements as determined by the City, at its sole discretion, will be deemed non -responsive
and not considered for award (refer to page 5, Section 1.2). By placing a checkmark ne)d to each requirement Bidder is
confirmingt.
' the requirement is me
f=ave
ntiy certified as General Contractor.
Q aminimum of three (3) years' experience performing similar work.
Ly 1 office within the state of Florida and maintain an office within the state of Florida which shall be kept for a minimum of
one (1) year to coincide with the warranty requirement.
fl Insured and meeting insurance requirements applicable to perfann the services
ADDENDA ACKNOWLEDGEMENT
Initial by all that Book - aaknoWLed i receiotfreview of the followina Addenda.
Addendum iiilAdr,t ......... �� Adao..,.,....;�.. , ,,,.,�;�dum va „u,a„clam ifs _ Addendum lib
BID CERTIFICATION
I certify that I have carefully examined the ITB document and associated documents, including Addenda. I further certffy that all
information contained in this bid is truthful to the best of my knowledge and belief and that I am duly authorized to submit this bid on
behalf of tlti company nami", ove and that the company is ready, willing, and able to perform if awarded.
Prirrted Name Tine
Signature
The City reserves the right to reject any and all bids, or to accept any bid or portion thereof deemed to be in the best interest of the
City. and to waive any non -substantial irregularities.
Failure to fuliv comDlets and submit this Information Sheet may result in refection of the submfttal
Page 18 of 27
136 of 169
�Q
ITB #21-05
FORM
HOME of PiIiCAN KlAM1❑ B
CDBG SIDEWALK RVIPROVEMENT
BID PRICE SHEET
Attach the required 5% Bid Bond with the completion of this form.
Refer to Section 4 — Specifications (page 15) for descriptions of each item listed below.
ITEM DESCRIPTION
QTY
UNIT
UNIT COST
I SUBTOTAL
DESIGN AND LAYOUT OF SIDEWALK WITHIN ROW
LS
$
$ % , )
DEMO EXISITING CONCRETE SIDEWALK (5' WIDE)
SY
$ �?� y�
$ j �0
MOT
LS
$ Z' �;o
$ -ZSry
4° CONCRETE SIDEWALK W/ FIBER MESH (T WIDE)
j2
SY
$
$ ?,4'
6" CONCRETE SIDEWALK W/ FIBER MESH (5' WIDE)
pQ
SY
$ '/0 0 -
$ /O" 060
STABLIZIED SUBGRADE
i sny
SY
$ / i/ ;5S
$,;?O 6// 8 v
ADA DETECTABLE WARNING PAD
+ (�
SY
$ 56 -
$ 9X0
THERMO STRIPPING CROSSWALK PAINT
/
LS
$ l 6 e-0
BAHIA SOD
114(��i
SY
$
SITE RESTORATION
LS
$fxov
$ 4V
BASE BID
$
CONSTRUCTION CONTINGENCY (% OF BASE BID)
TOTAL BID PRICE
J $ 1,f ya
*Bidder is resoonsib/e for rneasurina
and confirming exact lenaths for
biddingr P
The Bid Prices shall remain good for sixty (60) days after the due date of this ITB. By signing
below, Bidder certifies that the price quoted represents and includes the entirety of the work,
fees, profit, overhead, general requirements, general conditions, etc., of the project per the ITB
documents.
Bidder's Name: IL
Signature. IL. \ - Date:
Print Name: �'''-�'�' Title:
Failure to fully complete and submit this Information Sheet ma►► result In relection of the submittal
Page 18 of 27
137 of 169
�a
NOW OF PaICAN OLAND
ITB #21-05
CDBG SIDEWALK IMPROVEMENT
CONTRACTOR QUESTIONNAIRE
1. How long has the cgmpany been in business as a licensed General Contractor?
FORM
C
2. Provide business address. NOTE: Must be within the state of Florida. �c
,r..zl ; r 4901 �l�rarr_���sIP � i.� �` �, k �i Z05 I i err i 3&0
3. How many General Contracting projects doxxou currently have active?
t7 fn me
�r� — '
Commercial (Public Sector): Commercial (Private Sector): k Residential:
4. How many employees does your company currently employ?
Full-time: Parttime:
S. If awarded this contract, how will you meet the manpower requirements?
(YUse current staff of company employees
ire additional staff as regular employees
Use contract temporary labor providers
ti. What equipment do you own that can be utilized on this contract? (Attach List of equipment)
7. If awarded this
this contract, how will you meet the equipment requirements?
L-Iff Use current owned equipment
[Lease equipment to meet requirements
EY15urchase additional equipment
Company Name:
Authorized Name:
Signature:
Title: Y xh � dC a✓ '
Date:Z�a�.!
Failure to fully complete. slon and submit this Disclosun: may result In relection of the submittal
Page 20 of 27
138 of 169
SEEAMN
TTB #21-05 FORM
HOME °r PELICAN MAW CDBG SIDEWALK M'ROVEWXT � D
REFERENCE LIST
Bidder's Name:
List a minimum of three (3) client references that can speak to the Bidder's experience and
performance, within the last three (3) years. References from public sector clients are preferred. The City
will send Reference Check Surveys via email to the references provided. If the contact information is
incorrect or the reference does not respond, the Bidder will lose points awarded for this criterion.
j Company Name:
II Location (City, Star):
Contact Personmae:
Email Address:
Defies of Service:
Services Provided
Issues Experienced, if
none write NIA:
Company Name:
Location (City, State):
Contact PersonMtie:
Email Address:
+ Dates of Service:
Services Provided:
Issues Experienced, if
none write NIA:
Company Name:
Location (City, State).
Contact Personrritle:
Email Address:
Dates of Service:
Services Provided:
Issues Experienced, if
none write N/A:
Reference #1
�f. r C3,-� � � vc.- � � � csc� 1 fit � �t�i. •�"�
ra:t ( Phone #: .?
A_ Cs
eye G-t' ,
Reference #2
> ci 4iC7 1 C I Phone M 1-7
'2- O t Z - � rem � c•t �t
1%dr"uxsi c.v+tis,�r�rr�.�'Otb��,�JCi•-,t. A�R04-c[5.51��-��a.
r:Oon �c ,RQ-c f d t c r
1
Reference #3
V, �C t ,I � 1 z �
LOU Phone #:' 5"t _ 1 g- 245
Failure to fully complete and submit this List may result In relection of the submittal
Page 21 of 27
139 of 169
MIS
�f ITB #21-05 FORM +
HOME OF PELICAN ISLAND
CDBG SIDEWALK IlVIPROVEMENT E
BIDDER'S DISCLOSURE FORM
The undersigned certifies under oath the truth and correctness of all statements and all answers to
questions made hereinafter. Additional sheets may be attached if required.
Bidder's Name:r��1^fr�,
Address: c7 r fir�s? e;T 9_- 771 :34Cl4
Contact Person:
Nxle\lck i
Title:
R Ce S
Phone No.:�
Email Address:
Federal Identification No.:
, --I
�7
This Business is:
()An Individual A Partnership (�j'/�Corporallon
Bidder's License No., ffannlicabie:
- G C, 1 S;� a_a-?cj C(
*Atta certificate of status, competencyy�-and/or state registration
(1) Has your company or any of its officers, received a reprimand of any nature or been
suspended by the Department of Professional Regulations or 4W other regula agency
or professional association within the last five (5) years? YES NO�
(2) Has your company, or any member of your company, been declared in default, terminated
or removed from a contract or job related to the services your company, provides in the
regular course of business within the last five (5) years? YES ® NO
(3) Has your company had against tt or filed any request for equitable adjustment, contract
claims, bid protest, or litigation in the past five (5) years that is minted to the services your
company provides in the regular course of business? YES NOO ,
(4) Describe each affiliation or business relationship with an employee, board member,
elected officials) or an immediate family member of any such person of the City of
Sebastian. If none, write NONE.
(5) Describe ANY other atTliiation or business relationship that may cause a conflict of
interest, if none, write NONE.
�(V -
If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and
state a brief description of the case, the outcome or status of the suit and the monetary amounts or
extended contract time involved.
I hereby certify that all statements made are true and / agree and understand that any misstatement or
misrepresentation or falsification of Facts shall be cause for forfeiture of rights for further consideration of
this BID forjthe
/yfCittyy of Sebastian.
/ V• �� I � �JV��1
Signature
Date
Failure to %fly complete. slan and submft this Disclosure may result In refection of the submittal
Page 22 of 27
140 of 169
u ` rM #21-05 FORM
F
HOME of 6euuw IRMD CDBG SIDEWALK EMIPROVEMENT
E-VEMFY ACKNOWLEDGMENT
Effective January 1, 2021, public and private employers, contractors and subcontractors will be required
to register with, and use the Employment Eligibility Verification System (E-Verify) to verify the work
authorization status of all newly hired employees. The E-Verify system can be obtained at the U.S.
Department of Homeland Security website: htivJ/wwwtdhs.cov/E-VeriN.
"Contractor" means a person or entity that has entered or is attempting to enter into a contract with a
public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or
other remuneration (also referred to as Vendor or Contractor).
"Subcontrac far' means a person or entity that provides labor, supplies, or services to or for a contractor
or another subcontractor in exchange for salary; wages, or other remuneration (also referred to as Sub -
Vendor or Sub -Contractor).
Vendor/Contractor/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland
Security's E-Verify System to verify the employment eligibility of.
■ All persons employed by Vendor/Contractor/Contractor during the tens of the contract, (including
assigned sub-vendors/sub-contractors/sub-contractors), to perform employment duties within Florida
and any work in pursuant to the contract with the City.
By entering into a contract with the City, the Contractor/Contractor becomes obligated to comply with the
provisions of Section 2. Section 448.095, Fla. Stat., "Employment Eligibility, u as amended from time to
time. This includes, but is not limited to, utilization of the E-Verify System to verify the work authorization
status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that
the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. the
contractor shall maintain a copy of such affidavit for the duration of the contract: Failure to comply
will lead to termination of resulting contract, or if a subcontractor knowingly violates the statute, the
subcontract must be terminated immediately. Any challenge to termination under this provision must be
filed in the Circuit Court of Indian River County, Florida no later than 20 calendar days after the date of
termination. If the resulting contract is germinated for a violation of the statute by the Contractor, the
Contractor may not be awarded a public contract for a period of 9 year after the date of termination.
I hereby acknowledge and agree that use of the U.S. Department of Homeland Securitys E=Verify
System during the term of the contract is a condition of the resulting contract with the City of Sebastian.
Company Name: ``-�1� C , ---[A1C'
Authorized Name: TitiQ
Signature: 1 Date:
kkkkkkkkklkkk*k!*#!!##kk#kk#*kkkkkkkkk*!###!k##k#k*kkkkkkkk**k****Rik#k#lkkkktMtk*k*#*4#*k*#kkkkkkk#kkkk#!#ikkkklkk#kkk!!
State of r,-
County of��
This instrument was acknowledged before me on
:Pba-1
(Date)
ti
a
Z�gjnVat
�
t➢sis Affidavit may result in relecbon of the submit
Page 23 of 27
141 of 169
ITB #21-05 FORM
G
HOME OF PELICAN ISuwn CDBG SIDEWALK USAPROVEMENT
NOTIFICATIONS AFFIDAVIT
(Print Authorized Name) (Title)
Of Cc r�%- - :R�U
(Company Name)
affirm that I read and understand, as well as accept all requirements and regulations listed in
sections 3.28 — 3.36 of the above referenced solicitation document to include the following
notifications:
•
Conflict of Interest
•
No Lobbying
•
No Collusion
•
Immigration Laws
•
Drug -Free Workplace
•
Public Entity Crimes
•
Debarment and Suspension
•
Scrutinized Vendor
•
Performance Evaluation
Signature:
�G
State of County of
of
The foregoing Affidavit was acknowledged before me on
Date: 'Z5 1-1
Notary Pubi ignliure
— - (DATE).
Failure to full complete. slgp and submit this Affidavit may result In relecdon of the submittal
Page 24 of 27
142 of 169
2
r
3
4
5
6
rnd
ITB ##21-0S FORM
"Dh* dF Pf"`"""MAW H
CDBG SIDEWALK 1WROVEN ENT
SUB -CONTRACTOR LIST
Bidder's Name:Yam QC�ybri�`L Phone;#:
NOTE: List all sub -contractors you invited to bid on this project, whether they were selected
or not. If sub -Contractors will not be used on this agreement, check the box below. Form must
be submitted with your bid. Use additional sheets if necessary.
The City reserves the right to reject any bids if the Bidder names sub -contractors who have
previously failed in the proper performance of an award, or failed to deliver on time contracts of
a similar nature, or who is not in a position to perform under this award. The City reserves the
right to inspect all facilities of any sub -Contractor in order to make a determination as to the
foregoing.
Company Work To Be Performed Contact Telephone
Name Person Number
1 I,L• ko ';Z� si
Ell affirm that sub-contractor(s) will not be used to complete projects under this
agreement.
Paint Name: xrtc Title:{2;L�I
Signature: i'�'�`---'� pate: >C.' -a-- l
f
Failure to fully complete. sign and submit this Form may result In resection of the submittal
Page 25 of 27
143 of 169
ITB #21-05
HOME OF KWAN GIAND CDBG SIDEWALK E MPROVEN ENT
SOLICITATION INFORMATION FORM
Please submit this form to assist us in learning more about how our solicitation opportunities are most
often found.
Company's Name: l 1 ��`�a�►1 �5 `�"P1L
Company Address: d (F�s cy,[, -Es 2 *S- eat 3 1 C1
Phone No:
Please tell us how you found out this Invitation to Bid was releasedlavailable (mark all that applies):
Indian River Press Journal (TCPsim)
DemandStar/Onvia
City of Sebastian Web Site
VendorUnk
Other (please specify below)
�C t -7 j 2,0 -Z. r
Page 26 of 27
144 of 169
Department of Economic Opportunity— small Cities Community Development Block Grant Program Form SC-52
Section 3 Participation Report
non~ (Construction Prime Contractor) April, 2015
Local Government: CDBG Contract #:
This for»r must be completed by the prime contractorfor uny mnstructron contract orer 900,000. Ijaluntury rspo> rg for confcts
under;100,000 is encouraged.
Contractor's Name:
Contractor's DUNS Number.
1. Does the business qualify as a "Section 3 Business Concern" because
a) It is at least 51% owned by Section 3 residents*, or
b) At least 301/6 of its permanent full-time emnlo�vees, are
t) Currently Section 3 residents*, or
Contract Amount: $ 1 s cj
ii) Were Section 3 residents* within first three years of employment, or
c) Will at least 25% (dollar value) of construction subcontracts (no material/supplies/
equipment vendors unless they are also installing same) be to businesses meeting (a) or (b)
above?
If yes, list any Section 3 subcontractors and subcontract amount:
Subcontractors
t -
I ❑ Yes NA]o
[I Yes o
El Yes lNo
❑ Yes C] No
Subcontract Amount
2. Will the contractor be hiring any additional staff (office or field) for this projects ❑ Yes [J No
• if yes, what types of jobs will be filled, and how many additional hires are estimated in each job type?
*Section 3 resident means:
(1) A public housing resident; or
(2) An individual who resides in the metropolitan area or nonmetropolitan county in which the section 3 covered assistance is expended, and
who is:
(i) A loin -intone per, ir, as this term is defined in section 3(b)(2) of the 1937 Act (42 U.S.G. 1437a(b)(2)). Section 3(b)(2) of the 1937 Act
defines this Germ to mean families (including single persons) whose incomes do not exceed 80 per centum of the median income for the
area, as determined by the Secretary, with adjustments for smaller and larger families, except that the Secretary may establish income
ceilings higher or lower than 80 per centurn of the median for the area on the basis of the Secretary's findings that such variations are
necessary because of prevailing levels of construction costs or unusually high or low-income families; or
(u) A veg bin -income person, as this term is defined in section 3(b)(2) of the 1937 Act (42 U.S.C. 1437a(b)(2)). Section 3(b)(2) of the 1937 Act
(42 U.S.C. 14374)(2)) defines this term to mean families (=luding single persons) whose incomes do not exceed 50 per centum of the
median family income for the area, as determined by the Secretary with adjustments for smaller and larger families, except that the
Secretary may establish income ceilings higher or lower than 50 per centum of the median for the area on the basis of the Secretary's
findings that such variations are necessary because of unusually high or low family incomes.
(3) A person seeking the training and employment preference provided by section 3 bears the responsibility of providing evidence (if requested)
that the person is eligible for the preference.
Note: This contract is funded with federal funds, and this information is required for construction contracts over $100,000 for reporting purposes.
See Section 3 portion of CDBG Supplemental Conditions for Caimove on Projeeft for additional information.
73C-23.0051, FAC
146 of 169
Department of Economic Opportunity - Small Cities Community Development Block Grant Program
r Section 3 Participation Report
Construction Subcontractor)
-- -- -- --- — - - - -- -- - -- - __ -.ram. .
Local Government:
CDBG Contract #:
Form SC-53
April, 2015
-�_- "_.__=.._._:S�3
This form mrat be completed by cooshwdiox rzrbcnn#wtors mhm the rAdw mnirad u atIeast ,1100.000. (Do not include the cart of equipment or material
suppkes unlessyou are installing also.) Vohnt-ynfi-lwguenmmWr when the prance cmrtmact is under 1100,000.
Subcontractor's Name: --11 -)
Subcontractor's DUNS Number.u6conttact Amount: $
1.
Does the business qualify as a "Section 3 Business Concern" because
a) It is at least 51% owned by Section 3 residents*, or
+ Yes
❑ No
b) At least 30% of its permanent full-time employees are
i) Currently Section 3 residents*, or
❑ Yes
❑ No
it) Were Section 3 residents* within first three years of employment, or
+ ❑ Yes
❑ No
2.
Will the subcontractor be hiring any additional staff (office or field) for this project?
❑ Yes
[]No
• If yes, what types of jobs (e.g., laborer, equipment operator) will be filled, and how many additional hires are
estimated in each job type?
*Section 3 resident means:
(1) A public housing resident; or
(2) An individual who resides in the metropolitan area or nonmetropolitan county in which the section 3 covered assistance is
expended, and who is:
(i) A low-income person, as this term is defined in section 3(b)(2) of the 1937 Act (42 U.S.C. 1437a(b)(2)). Section 3(b) (2) of
the 1937 Act defines this temm to mean families (Including single persons) whose incomes do not exceed 80 per centum of
the median income for the area, as determined by the Secretary, with adjustments for smaller and larger families, except that
the Secretary may establish income ceilings higher or lower than 80 per centum of the median for the area on the basis of the
Secretary's findings that such variations are necessary because of prevailing levels of construction costs or unusually high or
low-income families; or
(u) A very low-meome person, as this term is defined in section 3(b)(2) of the 1937 Act (42 U.S.C. 1437a(b)(2)). Section 3(b) (2)
of the 1937 Act (42 U.S.C. 14374)(2)) defines this term to mean families (including single persons) whose incomes do not
exceed 50 per centum of the median family income for the area, as determined by the Secretary with adjustments for smaller
and larger families, except that the Secretary may establish income ceilings higher or lower than 50 per centum of the median
for the area on the basis of the Secretary's findings that such variations are necessary because of unusually high or low family
incomes.
(3) A person seeking the training and employment preference provided by section 3 bears the responsibility of providing evidence (if
requested) that the person is eligible for the preference.
Note: This contract is funded with federal funds, and this information is required for reporting purposes for projects costing over
$100,000. See Section 3 portion of CDBG Supplemental Conditions for Conatruchbn Conuacas for additional information.
73C-23.0051, FAC
147 of 169
Department of Economic Opportunity —Small Cities Community Development Block Grant Program Form SC-38
Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion (Subcontractor) April, 2015
Recipient: 3 I , a- s Contract Number.
Name of Subcontractor: pi -�
DUNS Number:
Lower Tier Covered Transactions
(1) The prospective lower tier participant certifies, by submission of this document, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to the above statement, the prospective
participant shall attach an explanation to this form
�� �C� N) () N
Authorized Signature Date
Name Typed
Title D _
13 ISO
Street A
,jI&ess
City, State, Zip
(24 CFR 24.510 and 24 CFR, Part 24, Appendix A)
73C-23.0051, FAC
148 of 169
Department of Economic Opportunity— Small Cities Community Development Block Grant Program Form SC-37
Certification Regarding Debarment, Suspension, and Other
Responsibility Matters (Primary Covered Transactions) April, 2015
Recipient:n.d���
Name of Company Selected as a Prime Contractor.
DUNS Number. '�= ! N S 1'S
Contract Number.
1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State or local)
transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State or local) with commission of any of the offenses enumerated in
paragraph 1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more
public transactions (Federal, State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
l
�1oeu '-�rl
Authorized Signature Date
Name Typed
Title
Street Address
2'.
City, State, Zip
(24 CFR 24.510 and 24 CFR, Part 24, Appendix A)
73C-23.0051, FAC
149 of 169
STATE OF FLORIDA
DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
CONSTRUCTION INDUSTRY LICENSING BOARD
2601 BLAIR STONE ROAD
` TALLAHASSEE FL 32399-0783
Congratulations! With this license you become one of
the nearly one million Floridians licensed by the
Department of Business and Professional Regulation.
Our professionals and businesses range from architects
to yacht brokers, from boxers to barbeque restaurants,
and they keep Florida's economy strong.
Every day we work to improve the way we do business
in order to serve you better. For information about our
services, please log onto www.myfloridalicense.com.
There you can find more information about our
divisions and the regulations that impact you, subscribe
to department newsletters and learn more about the
Department's initiatives.
Our mission at the Department is: License Efficiently,
Regulate Fairly. We constantly strive to serve you
better so that you can serve your customers. Thank you
for doing business in Florida, and congratulations on
your new license!
(850) 487-1395
STATE OF FLORIDA DEPARTMENT
dUlor OF BUSINESS AND PROFESSIONAL
REGULATION
CGC1522275 ISSUED: 06/19/2020
CERTIFIED GENERAL CONTRACTOR
THOMAS, ANDREW ROBERT
A.THOMAS CONST. INC
Signature
LICENSED UNDER CHAPTER 489, FLORIDA STATUTES
EXPIRATION DATE: AUGUST 31, 2022
Ron DeSantis, Governor Halsey Beshears, Secretary
STATE OF FLORIDA
DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
CONSTRUCTION INDUSTRY LICENSING BOARD
LICENSE NUMBER: CGC1522275 EXPIRATION DATE: AUGUST 31, 2022
THE GENERAL CONTRACTOR HEREIN IS CERTIFIED UNDER THE
PROVISIONS OF CHAPTER 489. FLORIDA STATUTES
THOMAS, ANDREW ROBERT
A.THOMAS CONST. INC
1380 BAYSHORE DRIVE
FORT PIERCE FL 34949
ISSUED: 08/19/2020 Always verify licenses online at MyFloridaLicense.com
Do not alter this document in any form.
This is your license. It is unlawful for anyone other than the licensee to use this document.
150 of 169
ACERTIFICATE OF LIABILITY INSURANCE "`"�WCONYM
`...+� f 5/5/2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO MONTS UPON THE CERTIFICATE HOLDER THIS
CERTIFICATE DOES NOT AFFIRMATWLY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGEAFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSUREP44 AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION 13 WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certtlicate holder In Neu of such endorsement(s).
PRODUCER 4! lYfR4! Tiffany Wilkes
Killingsworth Agency Inc. (352) 795-1451 fAX
I. LSX eg:t zs+99-asae
19259 Cortez Boulevard �tif
MAIL fany®krr07:�thias . CORI
P.O. Box 1750 WSU;RS�US) AFFORDING COVERAGE NAIL r
Brooksville FL 34605-1750 `II A:Ohio Seouri.L-, insurance Camnanv 24082
INSURED INSURER B:Ohio Casualty Insurance Ca=anv 124074
A. Thomas Construction Inc. {INS RERa:
P.O. Box 3285 waxeR.D:
IIRE: I
Fort Pierce FL 34940-3285 1INSURERF: I
COVERAGES CERTIFICATE NUMBER;20-21 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO T14EINSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONSAND CONDITIONS OF SUCH POLICIES. UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAWS.
INSR ADC! -YUZR POLICY EFF PCiJCY EXP
LTR TYPE OF INSURANCE I F S- r POLICY NUMBER WMIDCYYYYYI sAUOGIYYYY) I UNITS
$ COMMERCIAL GENERAL LIABILITY II EACHO��(1�y ; 1,000,000
A -� CLAIN"ADE -1 OCCUR COMA cE (G k ( $ 300,000
rm854573729 00/12/2020 09/l2/2021 NEDEDP (My one perSW) $ 15,000
_ I PERSONAL &AOV INJURY $ 1,0.00,000
GEN'LAGGREGATE Uh4TAPPLIES PEP GENERAL AGGREGATE $ 2,000,OOD
8 POLICY Q IEECTT LOC PRODUCTS .COMWOPAGG $ 2,000,000
OTHER: $
aIR (MOBILE LIAEMffY Wh**Ntss biNMt 1JM,1 $
jj�a scddentl
ANY AUTO BODILY INJURY Per person) $
ALL NED SCHEDULED AUTOS GODLY INJURY (Per eccidea) $
HEREDALrfOS N04OV44ED Fppl-hli
11DA+t'E
AUTOS $
$
X UMBRELLA LIAB I X 1 OCCUR I EACH OCCURRENCE 1. 000, 000
B ErCIBSBUAB 1 G.AIMSMADE MOS4573729 09/12/2020 00/12/2021 AGGREGATE { S 1.000,000
OED �-XRETFNT)ON $ 10 0001 11 $
Wo AM EMPLOYER& LIAOLrrY I `�
ANY PROPEBETORIPARTNE3mECuTIVE YIN
r NIA
I EL. EACH ACCIDENT Is
OFFICE PWEUJ MBEREXCDE07 J
(MendalwInWI) E.LDISEASE- EAEMPLOYEE $
It es. describe Under
M j IPTI ON OF OPERATIONS below EL, DISEASE- POLICY LIMIT I S
DESCRIPTION OF OPERAIIONS I LOCATTONSI VEHCLE S (ACORD IM, Addkiand Rsaetks edge". mar 6s altselled It mae two Is nquh►t►
Limits shown are those in effect at policy inception date.
CERTIFICATE HOLDER CANCELLATION
SHOULDANY OF 7HEABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of 3ebastion THE MRA710NDA7E THERSOF, NOTICE NB.J. BE DELIVERED IN
1225 main St ACCORDANC@ MTN THE POLICY PROMBION&
Sebastian, 1rL 32958
AUnlOR¢EO REPRESEMA7IVE
Tiffany Wilkes/CLARE Q'4"to X
I
871014 ACORD CORPORATION. A)1 rights reserved.
ACORD 25 (20114/01) The ACORD name and logo are registered marks of ACORD
IN302512014011
151 of 169
'4iC� CERTIFICATE OF LIABILITY INSURANCE °�050 1
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS
CERTIFICATE DOES NOT AFRRMATT MY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT COXSTfTTITE A CONTRACT BETWEEN THE ISSUNG INSURER(ft AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER
IMPORTANT: H the certificate holder Is an ADDITIONAL INSURED, the pollcy(Ims) must be endorsed. N SUBROGATION IS WAT(IED, 84bo t to the
terms and conditions of the Policy, certain policies may require an or4Wwnm* A staimmod on this c:er0cate does not conihw rights to the
cartNleate boiler in Rou of such endonmunsid(s).
Pe00m BILL KNIGHT INSURANCE AGENCY INC. MR ' MmInla
2301 SUNRISE BLVD Pz 4et7, I Pam 4$I-8144
Swarm FORT PIERCE, FL 34982 -hpoqm'
A. 6SUM31 BIAFFOREMCOVERAGfl um*
ININNIERA:Slab FsrmMvk"Ajftm bIIsInsunarveCornoeM 25173
INSMIND A THOMAS CONST INC
erwrs:
PO BOX 3285
INSURER :
FORT PIERCE FL 34948-3285
-i�LstRD:
INSURER E:
�r-:
COVMGES 7�� (�'����I
THIS IS TO CERTIFY THAT THE PO=SiJAgNCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAM THE POLICY PERIOD
INDICATED. NOTVNTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT YWrH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
uPOLICIES.
WqSR LIP WPNOPINSURANN
P uCYwv r Y in [fd11DGrY1m
umm
GENERALLUh�UTY
i
DRUM
COMMCIALG,ENSM LIASILI'M
PREM i
—_
i CLAMA64MDE ❑ OCCUR
MED EV [env wo ] i
I
PERSONAL& ADV INJURY s
f
GENERAL AGGREGATE
PROMMM-COMPMPAW S
-Q`ENLAGGREOATELIMITAPPUESPER:
4 POLICY 1-1 xr F I LOC
$
A AUTOMOSILa LIABILITY Y IT
�wno 4w Li W. I i
_ ANYAUTO
E045058-029-0 0420M 1012B12021 SODILYINJURY(Pxpuwn) i 11000,000
_
ALL OWNED
AUTOS X AUTO 00
I 8OD1LYINJURY(P0rmm;*e* = 1,000,000
HIREDAUTOS �
P Om=kwfi 1,008,000
_..
_
UaaR&LA LIAR
OCCUR I
EACH OCCURRENCE i
- LL"
~1 CLAIMSMADEr' �}
AGGREGATE :
DED �2tte[r(�0N S
,
i
1pOT UIRS6j Dk
VtiG STAT OTH•
ANDMIPUNWLIMUff YIN
ANY �'�
E L EACH S
OFFK MEMBER EXCLUDED? NIA
ACCIDENTI
I
(Idtndmem lame
l EL DISEASE. EA EYIP..ot Ci~ i
ITV t,dwaftunder
E.LDISEASE - POLICY LAVaT
I
—H
DESCRIPTIONOFOPM711ONSILOCATIONSIYE18gE6 (Afelch WORD181.Addidowl R�tllleSolMdaN,NnoltispLplsngwtetd)
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRMED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED UI
City of Sebastian ACCORDANCE WnN TM POLICY PROVISIONS.
1225 Main St
Sebastian, 11133968 Re�t�R rtAtivs
> � CO RATION. AN rigtrts reserved.
ACORD 25 (201005 The ACORO name and I ore rod�ACORD
� � re81a'te 1001488 132848.8 01-23-2013
152 of 169
A�® CERTIFICATE OF LIABILITY INSURANCE 1 DATE(MM/DDIYYYY)
05/0512021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. T HIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT. If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
N SUBROGATION IS WANED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder In lieu of such endorsement(s).
PRODUCER Post Insurance S Financial, Inc. 1 eoNri Donna Baumker
146 NW Central Park Plaza, Ste 102 (n2l876.e184 Nw: (772)9784292
Port St, Lucie, FL 34986 AD dbaumkerrginsurewithpost.com
License #: InsureWdhPost.COm INSURERS) AFFORDING COVERAGE NAIL 0
POURERA: Fla Citrus. Business & Industry
INSURED
A Thomas Const Inc.
PO Box 3285
Fort Pierce, FL 34948
""Ulm a :
INSURER C :
ROMER D :
INSURER E :
INSURER F
COVERAGES FJj TIFICATE NUMBER: 90000727-017633 REVISION NUMBER: 22
THIS IS TO CERTIFY THAT THE POLIC €€¢ OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR -- _- MOLSURR- POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE ,> pyyJ, POLICY NUMBER MINDWYYYYI ;MWOONYYY, LIMITS
COMMERCIAL GENERAL LIABILITY EACH#RFIS CE b
-- CLAIMS MADE OCCUR PREMSESaiIEFa wre - .
MED EXP I Any one person) $
GENL AGGREGATE LIMIT APPLIES PER:
POLICY ❑ JECT LOC
OTHER:
AUTOMOBLE UABILnY
ANY AUTO
OWNED SCHEDULED
_.- AUTOS ONLY AUTOS
HIRED NON -OWNED
AUTOS ONLY AUTOS ONLY
UMBRELLA LIAR I OCCUR
EXCESS UAB CLAIMSAMDE
i
DED RETENTIONS
A wOAKERB COMPENSATION
AND EMPLOYERS' LIABILITY
ANYPROPRIETORlPARTNEWEXECUTNE YrN
OFFICERIMEMBERIXCLUDED7 NIA
(Mandatory In NN)
U yea, describe under
DESCRIPTION OF OPERATIONS below
PERSONAL&ADVINJURY
$
GENERAL AGGREGATE
$
PRODUCTS -COMPIOPAGG
S
E
COMBPNEDSINGLELSOT(Ea
$
nocid"
BODILY INJURY (Per parson)
$
BODILY INJURY (Per accident)
$
PROPERTYDAMAGE
_�aoddarn
$
EACH OCCURRENCE S
AGGREGATE S
$
10642180 04101/2021 04/01/2022 X A 1,000,000
EL. EACH ACCIDENT $ 1,000,000
E.L. DISEASE -EA EMPLOYEE $ 1,000,000
E.L. DISEASE - POLICY UMIT $
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be a tacind N more space Is required)
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Sebastian ACCORDANCE WITH THE POLICY PROVISIONS.
1225 Main St
Sebastian, FL 32958 AUTHORREDREPRESEHTA.
t DRB,\
01986-2015 ACORD CORPORATION. All rights reservers.
ACORD 25 (2016103) The ACORD nameend logo are registered marks of ACORD
Printed by ORB on May 05, 2021 at 02:51 PM
153 of 169
orr CX
15r,:
HOME OF PELICAN ISLAND
REFERENCE CHECK SURVEY
ITB #21-05
ITB Title: CDBG Sidewalk Improvements
DATE: May 14, 2021
FIRM BEING SURVEYED: A. Thomas Constr. Inc.
Administrative Services Department
Procurement Division
1225 Main Street
Sebastian, FL 32958
(772) 388-8231
1. Describe the scope of work performed by this firm for your organization or Provide Project Name.
A. Thomas Construction has provided ramp installation, fire unit rehabilitation and vacant unit rehabilitation.
2. Rate each of the criteria on a scale of 1-5, 5 being very satisfied and 1 being very unsatisfied. Please rate each criterion
to the best of your knowledge.
If you do not have sufficient knowledge of past performance in a particular area, please sav N/A.
ITEM CRITERIA
1 Provided services in a timely manner
2 Professionalism of Firm
3 Customer Service and Response Time to Client Inquiries
4 Quality of Work Performed
5 Ability to Provide Services Under Emergency Conditions
6 Ability to Maintain Accurate Documentation - Invoices
7 Overall Client Satisfaction
SCORE
5
4
5
5
5
5
5
3. Were there any problems encountered with this firm during performance of the project? If so, how were they resolved?
FPHA has never had any problems with the work performed by A. Thomas Construction
4. Would you re -hire this firm?
Yes: X
No:
Maybe:
PERSON COMPLETING THE SURVEY
COMPANY NAME: Fort Pierce Housing Authority
NAME: Rhonda Corrodus
CONTACT INFORMATION: _rhonda.corrodus@cfpha.org_772-429-6435„
SIGNATURE:
154 of 169
anoF
HOME OF PELICAN ISLAND
REFERENCE CHECK SURVEY
ITB #21-05
ITB Title: CDBG Sidewalk Improvements
DATE: May 14, 2021
FIRM BEING SURVEYED: A. Thomas Constr. Inc.
Administrative Services Department
Procurement Division
1225 Main Street
Sebastian, FL 32958
(772) 388-8231
1. Describe the scope of work performed by this firm for your organization or Provide Project Name.
St. Lucie County Court Sidewalk and Driveway Improvement Project.
Contractor demoed existing sidewalk and installed improved sidewalk with ADA accessibility.
2. Rate each of the criteria on a scale of 1-5, 5 being very satisfied and 1 being very unsatisfied. Please rate each criterion
to the best of your knowledge.
If you do not have sufficient knowledge of past performance in a particular area, please sav NIA.
ITEM
CRITERIA
SCORE
1
Provided services in a timely manner
5
2
Professionalism of Firm
5
3
Customer Service and Response Time to Client Inquiries
5
4
Quality of Work Performed
5
5
Ability to Provide Services Under Emergency Conditions
5
6
Ability to Maintain Accurate Documentation — Invoices
5 j
7
Overall Client Satisfaction
5
3. Were there any problems encountered with this firm during performance of the project? If so, how were they resolved?
No problems were encountered.
4. Would you re -hire this firm?
Yes: Yes
No:
Maybe:
PERSON COMPLETING THE SURVEY
COMPANY NAME: St. Lucie County
NAME: Edward Doilev
CONTACT INFORMATION: 772-323-1505 [Doileve0stlucieco.oraI
SIGNATURE: Fi(W&V iq f'w
155 of 169
WORK SERVICES AGREEMENT
ITB 21-05 CDBG SIDEWALK IMPROVEMENT PROJECT ON NORTH CENTRAL AVENUE IN THE DOWNTOWN
COMMMUNITY REDEVELOPMENT AGENCY AREA
AGREEMENT APPROVED BY CITY COUNCIL:
AGREEMENT EFFECTIVE DATE:
1. Parties:
City of Sebastian, a municipal corporation of the State of Florida, (City).
and
A. Thomas Const. Inc.
2. Designated Contact Person as to City:
Lisa Frazier (PROJECT MANAGER)
Community Development Director
1225 Main Street
Sebastian, Florida 32958
Phone: 772-388-8228
Email: Ifrazier@cityofsebastian.org
3. Designated Contact Person as to Prime Contractor:
Andrew Thomas (PROJECT MANAGER)
A. Thomas Constr. Inc.
1380 Bayshore Drive
Fort Pierce, FL 34948
Phone: 772-216-5898
Email: atconst06@yahoo.com
4. Guaranteed Maximum Price (GMP). The Prime Contractor's GMP for the Work is One Hundred Sixty Nine
Thousand, Four Hundred Seventy Nine dollars and Eighty Seven cents ($169,479.87) for the project. This
price is for the performance of the Work in accordance with the Invitation to Bid (ITB #21-05 and the Bid
Submittal on May 7, 2021 by A. Thomas Constr. Inc.
5. Project Time. The Prime Contractor shall complete the Work within ninety (90) days of the issuance of
permit(s). Time is of the essence in the performance of this Agreement.
NOTE: The City reserves the right to allow for any approved extensions.
6. Agreement Documents.
• Exhibit "A" — Original Bid Package ITB 21-05 with Addendums 1, 2, 3 and 4.
• Exhibit "B" — Bid Submittal on May 7, 2021 from the Prime Contractor
• Exhibit "C" — Payment and Performance Bond, to be submitted within 10 days of NTP
Additional Agreement Documents include the Notice to Proceed (NTP) and Certificate(s) of Insurance.
7. Liquidated Damages. This Agreement does not include incentives or disincentives for completion of the work.
8. City's Project Manager. the City shall designate a Project Manager. All Work done by the Prime
Contractor shall be subject to the review, inspection and acceptance of the Project Manager and the City.
Any and all technical questions which may arise as to the quality, completeness and acceptability of Work
performed, or Work to be performed, interpretation of plans/specifications and all technical questions as to
the acceptable fulfillment of the Agreement on the part of the Prime Contractor shall be referred to the City
Manager who will resolve such questions. All Work shall be subject at all times to inspection and review
by the Project Manager and the City.
9. Schedules, Reports and Records. The Prime Contractor shall submit to the City cost schedules,
progress schedules, estimates, records, reports, and any other data, as related to the provision of the
Work covered under the Agreement. Furthermore, City reserves the right to inspect and audit the Prime
Contractor's books and records relating to the Agreement, when deemed appropriate by City. All schedules,
reports and records of the Prime Contractor, as they relate to the Agreement, shall be retained by the Prime
Contractor for a period of three (3) years from the date of final payment under the Agreement.
10. Prime Contractor Initiated Changes. If the Prime Contractor initiates a substitution, deviation or change
in the work which affects the scope of work or the expense of other trades, the Prime Contractor shall be
liable for the expense thereof, and any incidental extra work created by the change.
City of Sebastian, Florida / A. Thomas Const. Inc. 156 of 169
RFQ 21-05 Design Build of CDBG Sidewalk Improvement Project Page 1 of 4
11. Termination for Convenience. Upon ten (10) days' written notice to the Prime Contractor, the City may,
for its convenience and without cause, elect to terminate this Agreement. In the event of termination, the
City will be responsible for compensating the Prime Contractor only for the Work satisfactorily completed
or partially completed up to the date of termination. The Prime Contractor shall not be entitled to
compensation for loss of anticipated profit.
12. Insurance. During the term of the Agreement, the Prime Contractor, at its sole expense, shall obtain and
maintain insurance of such a type and with such terms and limits as noted below. Providing and
maintaining adequate insurance coverage is a material obligation of the Prime Contractor. The Prime
Contractor shall provide City a certificate(s) of insurance, evidencing such coverage. It is the Prime
Contractor's responsibility to ensure that the City has current Certificate(s) of Insurance at all times during
the duration of the agreement, including renewal terms.
15.1 Minimum Insurance Requirements. The coverage's, limits or endorsements required herein protect the
primary interests of the City, and these coverage's, limits or endorsements shall in no way be required to be
relied upon when assessing the extent or determining appropriate types and limits of coverage to protect the
Prime Contractor against any loss exposures, whether as a result of the Project or otherwise. All insurance
policies shall name and endorse the following as additional insured(s): the City of Sebastian and its City
Council members, officers, employees and agents.
an amount not less than:
" $2,000,000 General Aggregate Limit; Each Aggregate Limit; Products &
Commercial
Completed Operations; and Personal & Advertising Injury
General Liability
, $50,000 Fire Damage Limit
$5,000 Medical Expense Limit
Professional Liability
an amount not less than:
, $500,000 Each Occurrence, covering any damages caused by an error,
(Errors & Omissions)
omission or any negligent acts.
an amount not less than:
Automobile Liability
. $1,000,000 Each Occurrence & Combined Single Limit
• $5,000 Medical Expense Limit
Worker's
In accordance with Florida Statutes 440, maintain worker's compensation
Compensation
insurance to the extent required by law for all their employees to be engaged
in work under this contract.
15.2 Prompt Payment. City shall make payment of a payment request in accordance with Chapter 218, Part
VII of the Florida Statutes "Local Government Prompt Payment Act" from the date which a properly
received payment request/invoice is recorded as received by City, for Work completed to the
satisfaction of City.
15.3 Payment Requests/Invoices. Requests for payment for the provision of the Work provided under the
Agreement shall be submitted no more frequently than once per month, unless stipulated differently in
the Agreement or solicitation documents. All requests for payment/invoices shall be_submitted in
sufficient detail to demonstrate compliance with the terms of the Agreement and to allow for the proper
pre -audit and post -audit thereof. Upon receipt of the Prime Contractor's payment request/invoice, the
City will review to ensure completeness and that the Work covered under the payment request has
been completed in accordance with this Agreement. If it is found that the payment request/invoice is not
complete, or the Work covered under the payment request does not satisfy this Agreement, the
payment request may be rejected.
15.4 Progress Payments.
15.4.1 list Application for Payment. The first Application for Payment shall be submitted no earlier than thirty
(30) days following the issuance of the NTP. Prior to submitting its first Application for Payment, the
Prime Contractor shall submit to the City, for its review and approval:
(1) A schedule of values based upon the GMP, listing the major elements of the Work and the dollar
value for each element; and
(2) A complete list of all its proposed subcontractors showing the work and materials involved and the
dollar amount of each proposed subcontract and purchase order.
These submittals will be used as the basis for the submitted Applications for Payment.
City of Sebastian, Florida / A. Thomas Const. Inc. 157 Of 169
RFQ 21-05 Design Build of CDBG Sidewalk Improvement Project Page 2 of 4
15.4.2 Monthly Applications for Payment. The Prime Contractor shall submit each of its Applications for
Payment to the City on or before the 25th day of each month for work performed during the previous
month. Invoices received after the 25th day of each month shall be considered for payment as part of
the next month's application. Within ten (10) calendar days after receipt of each Application for
Payment, the City shall either:
(1) Indicate approval of the requested payment;
(2) Indicate approval of only a portion of the requested payment, stating in writing the reasons therefore;
or
(2) Return the Application for Payment to the Prime Contractor indicating, in writing, the reason for
refusing to approve payment. In the event of a total or partial denial of the Application for Payment,
the Prime Contractor may make the necessary corrections and resubmit the Application for
Payment for reconsideration within ten (10) calendar days of receiving notice of refusal.
Monthly payments to the Prime Contractor shall in no way imply approval or acceptance of the Prime
Contractor's work.
15.4.3 Retainage. City shall retain five percent (5%) of the gross amount of each monthly payment request or
five percent (5%) of the portion thereof approved by the City for payment, whichever is less, up to fifty
percent (50%) completion. Thereafter, if on schedule, the City shall retain two point five percent (2.5%)
of the gross amount of each payment request. Such sum shall be accumulated and not released to the
Prime Contractor until final payment is due. Any interim interest on such sums shall accrue to City.
Due to circumstances beyond the Prime Contractor's control and at the City's sole discretion, a
percentage of the amount retained from the gross amount of each monthly payment may be reduced
prior to final completion of the Project and said percentage released to the Prime Contractor. Release of
any portion or percentage of sums retained prior to final completion of the Project shall in no way imply
approval or acceptance of work.
15.4.4 Withheld Payments. The City may decline to approve any Application for Payment, or portions thereof,
because of subsequently discovered evidence or subsequent inspections. The City may nullify the
whole or any part of any approval for payment previously issued and withhold any payments otherwise
due the Prime Contractor under this Agreement, to such extent as may be necessary in the City's
opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party claims filed or
reasonable evidence indicating probable filing of such claims; (c) failure of the Prime Contractor to make
payment properly to subcontractors or for labor, materials or equipment; (d) reasonable doubt that the
Work can be completed for the unpaid balance of the GMP; or (e) any other material breach of the
Contract Documents. If these conditions are not remedied or removed, the City may, after three (3) days
written notice, rectify the same at the Prime Contractor's expense. City also may offset against any
sums due the Prime Contractor the amount of any liquidated or un-liquidated obligations of the Prime
Contractor to the City, whether relating to or arising out of this Agreement.
15.4.5 Final Payment. The City shall make final payment to the Prime Contractor within thirty (30) calendar
days after the Work is inspected and accepted by the City. The Prime Contractor's acceptance of final
payment shall constitute a full waiver of any and all claims by the Prime Contractor against the City
arising out of this Agreement or otherwise relating to the Project, except those previously made in
writing and identified as unsettled at the time of the final Application for Payment. Neither the
acceptance of the Work nor payment by the City shall be deemed to be a waiver of the City's right to
enforce any obligations of the Prime Contractor's hereunder or to the recovery of damages for defective
Work not discovered by the City at the time of final inspection.
16 Public Records: the Prime Contractor will keep and maintain public records required by the City to
perform the service. Upon request from the City's custodian of public records, the Prime Contractor will
provide the City with a copy of the requested records or allow the records to be inspected or copied
within a reasonable time and at a cost that does not exceed the cost provided in Chapter 119, Florida
Statues, or as otherwise provided by law. The Prime Contractor will ensure that the public records that
are exempt or confidential and exempt from public records disclosure requirements are not disclosed
except as authorized by law for the duration of the term of the Agreement and following completion of
the Agreement if the Prime Contractor does not transfer the records to the City. Upon completion of the
Agreement, the Prime Contractor will transfer, at no cost, to the City all public records in possession of
the Prime Contractor or keep and maintain public records required by the City to perform the service. If
the Prime Contractor transfers all public records to City upon completion of the Agreement, the Prime
City of Sebastian, Florida / A. Thomas Const. Inc. 158 of 169
RFQ 21-05 Design Build of CDBG Sidewalk Improvement Project Page 3 of 4
Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. If the Prime Contractor keeps and maintains public records
upon completion of the Agreement, the Prime Contractor shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the City, upon request
from the City's custodian of public records, in a format that is compatible with the information technology
system of the City. If the Prime Contractor does not comply with the City's request for public records,
the City shall enforce the provisions of the Agreement in accordance with the terms of the Agreement
and may cancel the Agreement.
IF THE PRIME CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO THE PRIME CONTRACTOR'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT JEANETTE WILLIAMS, CUSTODIAN
OF PUBLIC RECORDS, AT 1225 MAIN STREET, SEBASTIAN, FL 32958; EMAIL:
jwilliams@cityofsebastian.org; PHONE: 772-388-8215.
17 Indemnification. The Prime Contractor shall indemnify and hold the City harmless from any and all
personal injury or property damage claims, liabilities, losses or causes of action which may arise out of the
use and occupancy of the property by the Prime Contractor, its family, associates, agents, employees,
customers and attendees. This paragraph shall survive the expiration or termination of this agreement.
Nothing in this agreement shall be construed as the City waiving its immunity pursuant to §768.28, et seq.,
Florida Statutes, or any other sovereign or governmental immunity.
18 Disadvantage Business Enterprise (DBE). The DBE requirements of applicable federal and state laws
and regulations apply under this agreement, as defined in 49 C.F.R. Part 26. DBEs should have a fair and
equal opportunity to compete for dollars spent by the City of Sebastian to procure construction -related
services. The Prime Contractor shall use good faith efforts to ensure opportunities to compete for and
perform contracts are available on the Project.
19 Waiver. The delay or failure by the City to exercise or enforce any of its rights under this Agreement shall
not constitute or be deemed a waiver of the City's right thereafter to enforce those rights, nor shall any
single or partial exercise of any such right preclude the City of any other or further exercise thereof or the
exercise of any other right.
20 Severability. If a court deems any provision of the Agreement void or unenforceable, that provision shall be
enforced only to the extent that it is not in violation of law or is not otherwise unenforceable and all other
provisions shall remain in full force and effect.
21 Survival. All express representations, waivers, indemnifications, and limitations of liability included in this
Agreement will survive completion or termination of the Agreement for any reason.
22 Authority. Each person signing the Agreement warrants that he or she is duly authorized to do so and to
bind the respective party to the Agreement.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year
noted above.
ATTEST (SEAL):
Jeanette Williams, MMC
CITY CLERK
Approved as to form and legality for
reliance by the City of Sebastian only -
Manny Anon Jr., Esq.
CITY ATTORNEY
THE CITY OF SEBASTIAN :
("City")
BY:
Paul E. Carlisle
CITY MANAGER
A. Thomas Const. Inc.
("Prime Contractor")
BY:
Andrew Thomas
City of Sebastian, Florida / A. Thomas Const. Inc. 159 of 169
RFQ 21-05 Design Build of CDBG Sidewalk Improvement Project Page 4 of 4
OfYor
BEAN
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetina Date: May 26, 2021
Title & Recommendation: Approve Work Authorization (CSA #1) for professional engineering services
associated with filling an existing ditch between Gardenia St. and Evemia St. from
Riviera Ave. to the outfall just north of Chelsea Ave. from Johnson, Mirmiran &
Thompson (JMT), in an amount not to exceed $38,633.00; Authorize the City
Manager to Execute Consultant Service Agreement (CSA #1).
Background: Staff recommends that City Council approve a work authorization (CSA #1)
and authorize the City Manager to execute it. These are for professional engineering services associated with
filling an existing ditch between Gardenia St. and Evernia St. from Riviera Ave. to the outfall just north of
Chelsea Ave. This includes the addition of a storm drain system and shallow swale to maintain positive
drainage to the outfall. Recent work in this area has not resolved the drainage issues at this location and
consulting services are needed to develop a solution.
Johnson, Mirmiran & Thompson (JMT) was selected to provide continuing services agreement for
professional engineering/planning services for the City on January 13, 2021 with an initial contract term of
three years effective February 22, 2021.
If Aaenda Item Reauires Exnenditure of Funds:
Total Cost: $38,633.00
Funds to Be Utilized for Appropriation: Stormwater Fund Reserves
Attachments:
1. Work Authorization — Consultant Service Agreement (CSA #1)
2. Fee Proposal and Map
Administrative Services Depart nt Rev' ` L I
City Attorney Review: J
Procurement Division R iew, if appir�_ e: 1G�--�.c
City Manager Authorization:l/
Date:
160 of 169
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
Johnson, Mirmiran & Thompson (JMT)
3731 Oleander Avenue, Suite 108
Fort Pierce, FL 34982
Work Authorization No: CSA - # 1
Project Title: Riviera Ave. and Gardenia St. Drainage Improvements
IT IS AGREED to undertake the following work in accordance with the provisions of the Johnson, Mirmiran & Thompson (JPAT)
Master Agreement entitled "Non -Exclusive Agreement for Continuing Professional Consulting Services Agreement - City Wide"
dated February 22, 2021.
Description of Assignment:
Johnson, Mirmiran & Thompson (JMT) will provide professional engineering services associated with the filling of an existing ditch
between Gardenia St. and Evemia St. from Riviera Ave. to the outfall just north of Chelsea Ave. This will also include the addition of
a storm drain system and shallow swaie to maintain positive drainage to the outfall. The Scope of Services for this task shall include
the following:
• Drainage Analysis,
• Drainage Plans,
• Environmental Permitting and
• Surveying.
Basic of Compensation/Period of Services:
The above referenced description for CSA #1 and the work describe in the attached Fee Proposal dated May 5, 2021 will be
performed for a fee in the amount of $38,633.00.
AGREED:
VENDOR:
Date:
David Stickles
Vice President
Johnson, Mirmiran & Thompson, Inc.
Attest:
Jeanette Williams, MMC, City Cleric
CITY OF SEBASTIAN:
Date:
Paul E. Carlisle
City Manager
Approved as to Form and Content for Reliance
by the City of Sebastian only:
Manny Anon Jr., Esq., City Attorney
161 of 169
1 0 1 FYI NO T
Turning Visions into Realities
May 5, 2021
Mr. Phillip Patnode
Assistant Stormwater Utilities Director
City of Sebastian - Stormwater Utilities Division
1225 Main Street
Sebastian, FL 32958
RE: Fee Proposal for RIVIERA AVE. AND GARDENIA ST. DRAINAGE IMPROVEMENTS
JMT Job No 20-03637-001
Client Ref No. RFQ 21-01 Continuing Engineering Services
Dear Mr. Patnode:
Johnson, Mirmiran & Thompson (JMT) is pleased to submit our flee proposal for providing professional
engineering services associated with the filling of an existing ditch between Gardenia St. and Evernia St.
from Riviera Ave. to the outfall just north of Chelsea Ave. This will also include the addition of a storm
drain system and shallow swale to maintain positive drainage to the outfall. The Scope of Services for
this task shall include the following:
• Drainage Analysis
• Drainage Plans
• Environmental Permitting
• Surveying
The proposed Lump Sum fee estimate for providing these services is $38,633.00. Kindly note this fee
does not include any permitting fees that may be associated with the proposed improvements; the City
will be responsible for reimbursing JMT for permitting fees or may send compensation directly to the
appropriate agency.
If you have any questions or need further information, please do not hesitate to contact me at 954-993-
9443 or ibaimel dC imt.com.
Very truly yours,
JOHNSON, MIRMIRAN & THOMPSON, Inc.
Joshua Baimel, P.E.
Project Manager
JBljb
O 3731 Oleander Avenue, Suite 108 Fort Pierce, FL 34982 L. (772)-448-4459 Qj wwvv.jmt.corn
162 of 169
Scope of Services Drainage Improvement Design 4/21/2021
SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES
DRAINAGE DESIGN
This Exhibit forms an integral part of the agreement between the City of Sebastian (hereinafter
referred to as the CITY or CITY OF SEBASTIAN) and j[Johnson, Mirmiran & Thompson, Inc. 3731
Oleander Avenue Suite 108, Fort Pierce, FL, 34982]! (hereinafter referred to as the CONSULTANT)
relative to the transportation facility described as follows:
Capital Improvement Project ID: N/A
Federal Aid Project No.: N/A
County Commissioner District No.: N/A
Name and Limits: Riviera Ave. and Gardenia St. Drainage Improvement
Speed Design/Posted: N/A
Functional Classification: N/A
Design Vehicle: N/A
Bridge No(s): N/A
Rail Road Crossing No: N/A
I PURPOSE
The purpose of this Exhibit is to describe the scope of work and the responsibilities of the
CONSULTANT and the CITY in connection with the final construction documents, for
improvements to the drainage facility described herein.
Major work mix includes: Drainage improvement to fill existing ditch
Major work groups include: Drainage, Environmental
Minor work groups include: Survey
The general objective is for the CONSULTANT to perform final construction documents, supporting
engineering analysis, calculations, and other technical documents in accordance with CITY OF
SEBASTIAN policy, procedures, and requirements.
The CONSULTANT shall conduct final design and engineering for the filling of the ditch from
Riviera Ave. to the outfall north of Chelsea Ave. between Gardenia St and Evernia St. It will also
include the addition of stormdrain and/or French drain at the newly filled ditch location.
The Scope of Services establishes which items of work in the FDOT Standard Plans and other
pertinent manuals are specifically prescribed to accomplish the work included in this contract, and
also indicate which items of work will be the responsibility of the CONSULTANT and/or the CITY.
A-4
163 of 169
Scope of Services Drainage Improvement Design 4/21/2021
The CONSULTANT shall be aware that as a project is developed, certain modifications and/or
improvements to the original concepts may be required. The CONSULTANT shall incorporate these
refinements into the design and consider such refinements to be an anticipated and integral part of
the work. This shall not be a basis for any supplemental fee request(s).
The CONSULTANT shall demonstrate good project management practices while working on this
project. These include communication with the CITY and others as necessary, management of time
and resources, and documentation. The CONSULTANT shall set up and maintain throughout the
design of the project a contract file. CONSULTANTS are expected to know the laws and rules
governing their professions and are expected to provide services in accordance with current
regulations, codes and ordinances and recognized standards applicable to such professional services.
The Consultant shall provide qualified technical and professional personnel to perform to CITY
standards and procedures, the duties and responsibilities assigned under the terms of this agreement.
The Consultant shall minimize to the maximum extent possible the CITY's need to apply its own
resources to assignments authorized by the CITY.
The CITY will provide contract administration, management services, and technical reviews of all
work associated with the development and preparation of contract documents, including
Construction documents. The CITY's technical reviews are for high-level conformance and are not
meant to be comprehensive reviews. The CONSULTANT shall be fully responsible for all work
performed and work products developed under this Scope of Services. The CITY may provide job -
specific information and/or functions as outlined in this contract, if favorable.
A-5
164 of 169
Scope of Services Drainage Improvement Design 4/21/2021
2 PROJECT DESCRIPTION
The CONSULTANT shall investigate the status of the project and become familiar with concepts
and commitments (typical sections, alignments, etc.) developed from prior studies and/or activities.
If a Preliminary Engineering Report is available from a prior or current study, the CONSULTANT
shall use the approved concepts as a basis for the design unless otherwise directed by the CITY.
The CONSULTANT shall provide professional engineering services associated with the
filling of an existing ditch between Gardenia St. and Evernia St. from Riviera Ave. to the
outfall just north of Chelsea Ave. This will also include the addition of a storm drain
system and shallow Swale to maintain positive drainage to the outfall.
The City expects the Consultant to perform final design and engineering including
construction documents, supporting engineering analysis, calculations, and other
technical documents in accordance with the City of Sebastian's policies, procedures and
requirements.
2.1 Project General and Roadway (Activities 3, 4, and 5)- N/A
2.2 Drainage (Activities 6a and 6b)
System Type: Existing system is open channel discharging to 42" cross drain under Evernia St.
The general goals for the project drainage are as follows:
• Fill in the existing ditch to eliminate recurring maintenance problems
• Provide storm drain system with ditch bottom inlets spaced appropriately
• Analyze existing conditions and elevations to evaluate the possibility of a shallow
surface swale to promote positive drainage to ditch bottom inlets
• Ensure backyards are not adversely impacted by the removal of the existing ditch
The CONSULTANT shall gather floodplain data from Federal Emergency Management Agency
(FEMA) Flood Insurance Rate Maps, and other drainage related data needed to obtain permits from
relevant sources including other local government, local agencies, and regulatory agencies.
The CONSULTANT shall perform field reviews and provide photographs of any drainage concerns
found during or following a storm event. Photograph locations and directions shall be shown on a
copy of the drainage plan sheets or a plan view aerial. The rainfall depth, duration, and date shall be
documented for the storm event. The CONSULTANT shall assess the existing conditions and
potential impacts to adjacent properties resulting from the project.
The CONSULTANT shall review all existing drainage features for safety and structural defects. The
drainage inventory should be prepared based on CITY design preferences and shall include pictures
of the structures with safety or structural issues.
The CONSULTANT shall be responsible for designing the drainage and stormwater management
systems. All design work shall be in compliance with the City of Sebastian standards and the
A-6
165 of 169
Scope of Services Drainage Improvement Design 4/21 /2021
requirements of the regulatory agencies. This work will include the preliminary engineering analysis
necessary to design any or all of the following: ditches, storm sewers, and elements of systems as
required for a complete analysis. A Pre -Application meeting will take place to determine the level of
permitting for final design.
2.3 Utilities Coordination (Activity 7) — N/A
2.4 Environmental Permits, Compliances, and Clearances (Activity 8)
The CONSULTANT shall collect information necessary to determine and delineate the
boundaries of wetlands and surface waters and to flag the seasonal high-water elevation
boundaries within the identified wetlands, as needed
The CONSULTANT shall perform preliminary project research and shall be responsible
for early identification of and coordination with the appropriate regulatory agencies to
assure that future design efforts are properly directed toward permit requirements. It is
anticipated that (i) an individual Environmental Resource Permit (ERP) will be required
from the St. Johns River Water Management District (SJRWMD) due to the proposed
impacts to surface waters, and (ii) permit will not be required from the U.S. Army Corps
of Engineers (USACE) or Florida Department of Environmental Protection (FDEP). The
CONSULTANT shall provide a preliminary review of data and reports to confirm permits
required. The CITY shall be responsible for any permit fees and may elect to pay said fees
directly to the relevant agency or reimburse the CONSULTANT for said fees.
2.5 Structures (Activities 9 —18) — N/A
2.6 Signing and Pavement Markings (Activities 19 & 20) - N/A
2.7 Signalization (Activities 21 & 22) — N/A
2.8 Lighting (Activities 23 & 24) — N/A
2.9 Landscape Architecture (Activities 25 & 26) N/A
2.10 Survey (Activity 27)
Design Survey:
All necessary Design Survey tasks will be provided by the CONSULTANT, through the project
contract.
The CONSULTANT shall provide horizontal and vertical project control; recover/re-establish the
historic alignments; reference the alignments and all control points; provide 3D topographic/DTM
survey through the project limits; provide check cross sections to verify the accuracy of the DTM;
provide void area densification; provide jurisdictional survey; and provide a drainage survey. The
CONSULTANT shall provide all survey in horizontal datum NAD83/2011 and vertical datum
NAVD88. The CONSULTANT shall provide conversion factor from NGVD29 to NAVD88 at each
end of the project.
The limits of the topographic/DTM survey will be:
A-7
166 of 169
Scope of Services Drainage Improvement Design 4/21/2021
1. The ditch lying in an approximately 35 foot wide corridor (17.5 foot each side) running along the
rear lot line of Lots 1 through 16 (inclusive) and Lots 19 through 34 (inclusive), Block 164,
SEBASTIAN HIGHLANDS, as recorded in in Plat Book 5, Page 102, Public Records of Indian
River County, Florida, and 10 lateral ditches/swales draining from Gardenia Street and Everina
Street into the primary ditch.
The final Survey Line shall be recorded in field books furnished by the CONSULTANT. Field books
shall be 6-1/2" by 8-3/4" cross section book with 10 by 10 grid on both sides of opening.
The methodology that is proposed to perform and prepare the topographic/DTM survey is the
discretion of the CONSULTANT. This methodology must be approved by the County Surveying
and Mapping Dept., the County Location Surveyor, or his designee. When utilizing conventional
survey instruments and technologies, the CONSULTANT shall follow the FDOT Surveying
Procedure, Topic No. 550-030-101. If Terrestrial Static LiDAR instruments and technologies are
utilized, the CONSULTANT shall follow the applicable FDOT Terrestrial Mobile LiDAR Surveying
& Mapping Guidelines, dated July 1, 2015.
Subsurface Utility Exploration: CONSULTANT shall perform Subsurface Utility Exploration
(S.U.E.) as needed to determine utility impacts.
Right of Way Survey:
All necessary Right -of -Way Survey tasks will be provided by the CONSULTANT.
2.11 Photogrammetry (Activity 28) N/A
2.12 Mapping (Activity 29) N/A
All necessary Mapping tasks will be provided by the CONSULTANT.
Control Survey Map: N/A
Right of Way Map: The CITY will provide existing right of way maps.
Legal Descriptions: N/A
Maintenance Map: N/A
Miscellaneous Items: Horizontal Datum: NAD83199 or later, Vertical Datum: NAVD88. The
CONSULTANT is to contact Chris Snyder, (813)3074782 Hillsborough County Geomatics
Section for Survey & Mapping Manual.
2.13 Terrestrial Mobile LiDAR (Activity 30) N/A
2.14 Architecture (Activity 31) N/A
2.15 Noise Barriers (Activity 32) N/A
2.16 Intelligent Transportation Systems (Activities 33 & 34) N/A
2.17 Geotechnical (Activity 35) — N/A
2.18 Project Schedule
A-8
167 of 169
Scope of Services Drainage Improvement Design 4/21/2021
Within fourteen (14) calendar days after the Notice to Proceed, the CONSULTANT shall submit to
the CITY a detailed project activity / event schedule for CITY and CONSULTANT scheduled
activities required to meet the current CITY Production Date. The scheduled time is not to exceed
560 calendar days. Said schedule shall be prepared showing all precedents relationships and
dependents, portions of the work including receivables, CITY review periods, public meetings, etc.
Periodically, throughout the life of the project, the schedule may be reviewed and adjusted as
necessary to incorporate progress to date. For purposes of scheduling the CONSULTANT shall
allow twenty-one (21) calendar days of CITY review time for the 100%, and 21) calendar days of
CITY review time for the final construction plans. Following approval of a new schedule, prior
schedules become null and void.
The schedule shall be accompanied by an anticipated payout and fiscal progress curve.
The schedule shall indicate all required submittals, and list at a minimum:
i. 100% and Final construction plans
All fees and price proposals are to be based on the negotiated schedule of 18 months, or sooner, for
Preliminary Plans. However, the contract deadline is 24 months from the Notice to Proceed, to
allow for final design and post design construction services.
Periodically, throughout the life of the contract, the project schedule and budget may be reviewed
and, with the approval of the CITY, adjusted as necessary to incorporate changes in the Scope of
Services and progress to date.
The approved schedule and schedule status report, along with progress and budget, shall be
submitted with the monthly progress report.
2.19 Submittals
The CONSULTANT shall furnish Final Design documents as required by the CITY to adequately
control, coordinate, and approve the work concepts. Design plans shall be submitted at the 100%
phase of the project.
The CONSULTANT shall submit to the CITY, with monthly invoices, a Progress Report reflecting
the project status, in terms of the total work effort estimated to be required for completion of the
Scope of Services, as of the last day of the preceding month or the invoicing period. The report shall
list work items, the percentage complete of each item, the percentage of total work effort represented
by each item, and the percentage of total work effort completed and remaining.
2.20 Provisions for Work
All work shall be prepared with English units in accordance with the latest editions of standards and
requirements utilized by the CITY which include, but are not limited to, publications such as:
A-9
General
0 Title 29, Part 1910, Standard 1910.1001, Code of Federal Regulations (29 C.F.R.
1910.1001) — Asbestos Standard for Industry, U.S. Occupational Safety and Health
Administration (OSHA)
0 29 C.F.R. 1926.1101 — Asbestos Standard for Construction, OSHA
0 40 C.F.R. 61, Subpart M - National Emission Standard for Hazardous Air
Pollutants (NESHAP), Environmental Protection Agency (EPA)
168 of 169
low�s It
R. zn-11.
fiamng Ave
ion
y O'i
c UJ
d ark. RJlveT County
_ fv1ed Society`
Y -
yt
r :1 ,;
M.l , 19.
� a
�i — F
The City Manager will ask for the attached settlement
agreement to be added to the agenda.
an,�
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: 26 May 2021
Agenda Item Title: ED DODD. Individually and as Mavor of the Citv of Sebastian,
Florida: PAUL CARLISLE. Individually and as Citv Manager of the
Citv of Sebastian, Florida: and MANNY ANON, JR., Individually
and as Citv Attornev of the Citv of Sebastian. Florida. Plaintiff. v.
CHARLES M. MAUTI: DAMIEN H. GILLIAMS: and PAMELA
PARRIS. Defendants, v. MICHAEL BARFIELD: and BARBARA
PETERSEN. Plaintiff -Intervenors. v. CHARLES M. MAUTI;
DAMIEN H. GILLIAMS: PAMELA PARRIS: and CiV of Sebastian,
Defendants., Case No. 31-2020-CA-000269 (19 Circuit Court,
Indian River County).
Recommendation: Approve the Settlement Agreement.
Backaround: The City of Sebastian is currently in litigation against MICHAEL
BARFIELD and BARBARA PETERSEN, as Intervenors regarding a Sunshine Law violation
against CHARLES M. MAUTI, DAMIEN H. GILLIAMS, and PAMELA PARRIS that occurred on
April 22, 2020. The Parties have a mutual interest in avoiding unnecessary litigation and have
come to an agreement for settlement of all issues in this case. There is no monetary cost
associated with this settlement to the City of Sebastian because the Insurance company will
cover the amount.
If Agenda Item Reauires Exoenditure of Funds: $0
Attachments:
1. Settlement Agreement;
2. ExhibitA —Joint Agreement For Dismissal With Prejudice; and
3. Exhibit B — General Release of All Claims
Administrative Services Departme t�Review,
City Attorney Review:
Procurement Division Review, ifa011
cable:
City Manager Autho ization: f�W
Date: .24
SETTLEMENT AGREEMENT
THIS SETTLEMENT AGREEMENT (the "Agreement") is entered into by
and between, Michael Barfield and Barbara Petersen (the "Intervenors") and the City
of Sebastian, a Florida municipality ("City").
WHEREAS, a civil action has been filed against the City in the Nineteenth
Judicial Circuit Court in and for Indian River County, Florida, styled as: Michael
Barfield and Barbara Petersen v. City of Sebastian, et al, Case Number: 31-2020_
CA-000269 (the "Action"); and,
WHEREAS, the Action arose out of events occurring on April 22, 20201,
involving Charles M. Mauti, Damien H. Gilliams and Pamela Parris, while the
individuals were City Council members for the City; and,
WHEREAS, the parties have agreed to a settlement and compromise of the
claims brought in the Action and desire to resolve the dispute between them in
accordance with this Agreement; and,
WHEREAS, the rights and responsibilities set forth in this Settlement
Agreement are solely for the benefit of the City and the Intervenors and/or any heirs
or assignees of the Intervenors and shall not in any way be construed for the benefit
of any unintended third parties and shall not in any way be construed as a waiver of
claims against Charles M. Mauti, Damien H. Gilliams and Pamela Parris, nor shall
anything in this Agreement entitle third parties to a setoff.
NOW THEREFORE the parties hereto agree as follows:
I. Effective Date.
This Agreement will become effective when at least one identical counterpart
of this Agreement is executed by each of the parties and delivered to the other party
or, alternatively, when this Agreement has been fully executed by both of the parties.
Such date is called the "Effective Date".
II. Consideration.
A. Obligations of the Citv.
Within ten (10) days of the Effective Date, the City shall remit payment,
through its insurance carrier, to the Intervenors, in the amount of Fifteen
Thousand and 00/ 100 Dollars ($15,000.00).
B. Obligations of the Intervenors.
No later than three (3) business days after the condition set forth in
Section II A has been fully satisfied, the Intervenors shall cause a Joint
Agreement for Dismissal, the form of which is attached hereto as
Exhibit "A", to be filed in Case Number: 31-2020-CA-000269, styled.
as Michael Barfield and Barbara Petersen v. City of Sebastian, et al,
and shall provide the City with a fully executed Release, the form of
which is attached hereto as Exhibit "B".
III. General Provisions.
A. No Admission of Liability.
This Agreement represents an accord and satisfaction of contested claims and,
affects the settlement of such claims, all of which are denied and contested, and
nothing contained in this Agreement will be construed as an admission by either of
the parties of any liability or wrongdoing in connection with the Action.
B. Entire Agreement.
This Agreement contains the entire agreement and understanding between the
parties concerning the subject matter. No provision of this Agreement may be;
waived unless in writing and signed by the party or parties against whom the same;
is offered. This Agreement may not be altered, amended, or otherwise changed or
modified, except in writing and signed by the party or parties against whom the same
is offered. The requirements of this section may not be modified except by a writing
that complies with the requirements hereof.
C. Choice of Law and Jurisdiction.
The Agreement shall be governed by the laws of the State of Florida without
regard to choice of law rules.
D. Legal Advice/Leaal Fees and Costs.
Each Party has had the opportunity to consult with independent legal counsel
with respect to the advisability of making this Agreement. Each Party has read and
fully understands all of the provisions of this Agreement, and is voluntarily entering;
into this Agreement. Each party agrees to bear its own attorney fees and costs
incurred in connection with the Action. Each party also agrees to bear its own
attorney fees and costs incurred in the preparation of this Agreement, and execution
of all conditions outlined therein.
E. Enforcement.
Either party has the right to enforce the provisions of this Agreement through
a cause of action in the circuit court for any appropriate legal remedy, including, but
not limited to, specific performance. The sole exclusive and mandatory venue to
enforce this Agreement is in the circuit court of the Fifteenth Judicial Circuit in and
for Indian River County, Florida. Each party consents and voluntarily submits to
the personal jurisdiction of such court and agrees to waive any claim regarding: (a)
jurisdiction over that party; (b) that venue is improper; or (c) that there would be a
more convenient forum.
F. Severability.
If any part of this Agreement is void or otherwise invalid, such invalid or void
portion will be deemed to be separate and severable from the balance of this
Agreement, and will be given full force and effect as though the void or invalid
provisions had never been a part of the Agreement.
G. Construction.
Each term and provision of this Agreement shall be construed and interpreted
so as to render it enforceable. This Agreement shall be deemed to have been drafted
jointly by the parties; accordingly, any rule pertaining to the construction of
contracts to the effect that ambiguities are to be resolved against the drafting party
shall not apply to the interpretation of this Agreement or of any modification of or
amendment to this Agreement.
H. Execution in Counterparts.
This Agreement may be executed in counterparts and, if so executed, all
counterparts collectively will constitute one agreement binding on all Parties.
I. Electronic Signatures.
Faxed and emailed signatures shall be deemed originals.
J. Notices.
Any notice or notices required or permitted by this Agreement or that shall be
given by reason of this Agreement shall be in writing and shall be delivered to the
last attorney of record for each of the parties in the manner and at the address
required for service of pleadings and papers, except that electronic mail notices shall
be effective only if separately acknowledged by the person to whom the notice is
given.
K. Assienability.
This Agreement shall inure to the benefit of and shall be binding upon all
parties hereto, including any heirs, administrators, legal representatives, successors,
assigns and/or subsequent purchasers or owners.
IN WITNESS WHEREOF, the parties have signed this Agreement on the
dates noted opposite their names.
MICHAEL BARFIELD
STATE OF F�LQ RIDA
COUNTY O16ckkS�*
The foregoing instrument was acknowledged before me by means of�j
physical presence or [ ] online notarization of Michael Barfield, who is� personally
known to the or who produced as
identification, and who did/did not take an oath this day of
, 2021.
(Notary Seal) —A
Notary Public
a
llotary Public Stale of Florme
Sharon MenascoMy Commpssmr GG IF0256
Exnues 12"52. 21
BARBARA PETERSEN, by her
Attorney
& RUTA, P.A.
18 Wall Stfeet
P.O. Box 3826
Orlando, FL 32802-3826
Tel: (407) 839-6227
Fax: (407) 648-1190
bcrservicena.bcrlaw.net (Primary)
victorna.bcrlaw.net (Secondary)
lori aabcrlaw.net (Secondary)
Attorneys for Plaintiffs -Intervenors
By: Victor L. Chanman
Victor L. Chapman
Florida Bar #0407429
CITY OF SEBASTIAN, FLORIDA
D
Paul E. Carlisle, City Manager
Dated:
ATTEST:
Jeannette Williams, MMC
City Clerk
EXHIBIT "A"
IN THE CIRCUIT COURT OF THE NINETEENTH JUDICIAL CIRCUIT IN
AND FOR INDIAN RIVER COUNTY, FLORIDA
ED DODD, Individually and as Mayor of the Case No. 31-2020-CA-000269
City of Sebastian, Florida; PAUL CARLISLE,
Individually and as City Manager of the City of
Sebastian, Florida; and MANNY ANON, JR.,
Individually and as City Attorney of the City of
Sebastian, Florida,
Plaintiffs,
V.
CHARLES M. MAUTI; DAMIEN H.
GILLIAMS; and PAMELA PARRIS,
Defendants.
MICHAEL BARFIELD; and BARBARA
PETERSEN,
Plaintiff -Intervenors,
V.
CHARLES M. MAUTI; DAMIEN H.
GILLIAMS; PAMELA PARRIS; and CITY
OF SEBASTIAN, a Florida municipality,
Defendants.
JOINT AGREEMENT FOR DISMISSAL WITH PREJUDICE
The Parties hereto, by and through their undersigned counsel, represent to the Court that
this matter has been amicably settled and would jointly request entry of a Final Order of Dismissal
With Prejudice as to the City of Sebastian in this matter.
DATED this day of
EXHIBIT "A"
Florida Bar No.:
Barrett, Chapman & Ruta, P.A.
18 Wall Street
Orlando, Florida 32802
Telephone: (407) 839-6227
bcrservice(a.bcrlaw.com; victor(abcrlaw.com;
loriAbcrlaw.com
Attorneys for Plaintiffs -Intervenors
, 2021.
EXHIBIT "A"
Sherry G. Sutphen
Florida Bar No.: 399681
Bell & Roper, P.A.
2707 E. Jefferson Street
Orlando, Florida 32803
Telephone: (407) 897-5150
Email: ssuwhen(a,bellroverlaw.com
Secondary Email: kreed(@,,bellroverlaw.com
Attorney for Defendant, City of Sebastian
EXHIBIT "B"
GENERAL RELEASE OF ALL CLAIMS
DEFINITIONS
A. As used in this General Release and Settlement of Claim the term "Intervenors"
shall mean Michael Barfield and Barbara Petersen, as well as their respective heirs, executors,
administrators, personal representatives, successors and assigns, singular or plural, whereever the
context so admits or requires.
B. As used in this General Release and Settlement of Claim the term "City" shall mean
the City of Sebastian, a municipal corporation of the State of Florida, as well as its past, present
and future agents, agencies, officials, commissioners, employees, boards, representatives,
attorneys, successors and assigns in both their individual and official capacities and any entity or
person in privity with them jointly or severally, singular or plural, whereever the context so admits
or requires, except to the extent such refer to or include Defendants CHARLES M. MAUTI
DAMIEN H. GILLIAMS; and PAMELA PARRIS who are exempted from this release per
paragraph 7 below.
C. As used in this General Release and Settlement of Claim the term "Insurer" shall
mean Preferred Governmental Claim Services, and any other subsidiary or division of said entities,
as well as their agents, employees, representatives, attorneys, successors or assigns.
RECITALS
WHEREAS, on May 14, 2020, the Intervenors filed a civil action against the City in the;
Nineteenth Judicial Circuit Court in and for Indian River County, Florida, styled as: Michael
Barfield and Barbara Petersen v. City of Sebastian, et al, Case Number: 31-2020-CA-000269,
hereafter "Lawsuit"; and
WHEREAS, during the time period of the claims set forth in the Lawsuit, there was in
force and effect a policy of liability insurance between the Insurer and the City which provided
coverage for this type of claim; and
WI IEREAS, the City and the Insurer have denied any wrongdoing and any liability for the
allegations which were the subject matter of the Lawsuit; however, are desirous of compromising
in order to settle this claim, in good faith, and to avoid further litigation and attendant costs solely
as the claims relate to the City; and
WI IEREAS, the Intervenors have agreed to accept the valuable consideration set forth in
the Settlement Agreement between the parties as full compromise and settlement of any and all
claims that the Intervenors may have, whether now not known or contemplated, against the City
and Insurer, solely arising out of or resulting from the above described Lawsuit, including
attorney's fees, expert fees and costs associated with same and further agrees that upon execution
of this General Release and Settlement of Claim, the Intervenors will dismiss the Lawsuit with
prejudice and agree to execute all documents and take all other necessary steps to bring about
dismissal of the Lawsuit with prejudice.
NOW THEREFORE know all men by these presents, that the Intervenors hereby declare
the above recitals as true and correct and that for and in exchange for good and valuable
consideration, the receipt and sufficiency which is hereby acknowledged, they do hereby remise,
release and forever discharge the City and the Insurer, except as set forth below, of and from all
manner of action and actions, cause and causes of actions, suits, debts, dues, sums of money,
accounts, reckonings, bonds, bills, specialties, covenants, contracts, controversies, agreements,
promises, variances, trespasses, damages, judgments, executions, claims and demands,
whatsoever, in law or in equity, which the Intervenors ever had, now have or which any personal
representative, successor, heir or assign of the Intervenors hereafter can, shall or may have, against
the City and/or the Insurer, by that certain Lawsuit referenced above, and the facts arising from or
related to the Lawsuit, and including, but not limited to, any and all tort claims, contract claims,
claims for compensatory damages, injunctive relief, declaratory relief, punitive damages, interest,
costs, attorneys' fees, civil rights violations, federal claims, state, statutory or common law claims
and loss of enjoyment of property. The Intervenors further acknowledge, warrant and agree that:
GENERAL RELEASE
1. This General Release shall not be construed as an admission of liability or
responsibility by the City or the Insurer but is rather a compromise settlement of a disputed claim,
designed to avoid further litigation and attendant costs. The City and the Insurer specifically deny
liability for the claims brought by the Intervenors and deny any wrongdoing whatsoever.
2. That this is a General Release of all Claims and the Intervenors expressly waive
and assume the risks of any and all claims for damages which exist as of this date, which the
Intervenors does not know or suspect to exist, whether through ignorance, oversight, error,
negligence or otherwise and which if known, would materially affect the Intervenors decision to
enter into a settlement and provide this General Release. The Intervenors have accepted payment
of the sums specified herein along with other good and valuable consideration as a complete:
compromise of the matters involving disputed issues of law and fact. The Intervenors assume the;
risk that the facts or law may be other than the Intervenors currently believe or understands.
3. The Intervenors warrant that no promises or inducements not herein expressed have
been made, that the aforementioned settlement terms are in full compromise and settlement and
full satisfaction of all aforesaid actions, claims and demands, whatsoever, that this Release is given
in good faith and discharges the City and the Insurer from all liability for contribution to any other
alleged tortfeasor or any entity with condemnation authority, that the undersigned is of legal age
and legally competent to execute this Release, has read the contents of this Release and has been
adequately represented by counsel, of their own choice, and sign this General Release with full
knowledge and appreciation of its meaning.
4. In the event that the City or the Insurer should be required to defend any suit, claim,
action, or proceeding filed by or on behalf of the Intervenors in violation of this General Release,
the Intervenors shall be liable to the City for all fees of attorneys, paralegals and legal assistants
and costs and expenses incurred in defending same, up to and including any and all appeals.
5. This General Release is to be construed and governed under the laws of the State
of Florida and shall bind the Intervenors and their respective heirs, estates, successors and assigns.
If any one or more provisions of this General Release shall be held to be invalid, illegal, or
unenforceable in any respect by a court of competent jurisdiction, the validity, legality, and
enforceability of the remaining provisions hereof shall not in any way be affected or impaired
thereby.
6. This General Release may be pleaded as a full and complete defense against any
action, suit or proceeding that may be prosecuted, instituted or attempted by the Intervenors which
the Intervenors have waived or released herein.
7. All above terms of this Release notwithstanding, the Intervenors do not release any
claims against Defendants CHARLES M. MAUTI, DAMIEN H. GILLIAMS and/or PAMELA
PARRIS, nor do they release the Insurer for any claims related to the claims against these
individuals. It is the express intent of the Parties to this Release that it apply solely and exclusively
to the City and to the Insurer only to the extent of the claims against the City.
Executed this day of , 2021.
SIGANTURES ON FOLLOWING PAGE
MICHAEL BARFIELD
EXHIBIT "B"
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me by means of [ ] physical presence
or [ ] online notarization of Michael Barfield, who is personally known to me or who produced
as identification, and who did/did not take an oath
this day of , 2021.
(Notary Seal)
Notary Public
BARBARA PETERSEN
EXHIBIT "B"
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me by means of [ ] physical presence
or [ ] online notarization of Barbara Petersen, who is personally known to me or who produced
as identification, and who did/did not take an oath
this day of , 2021.
(Notary Seal)
Notary Public