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HomeMy WebLinkAbout07-14-2021 CC AgendaLIT) C1 SE HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING AGENDA WEDNESDAY, JULY 14, 2021 — 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK OR ON THE CITY'S WEBSITE CALL TO ORDER 2. INVOCATION 3. PLEDGE OF ALLEGIANCE — Led by Council Member Jones 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications for additions require a unanimous vote of City Council 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or actions under this heading. A. Proclamation — Treasure Coast Waterway Clean Up Week — July 18-24, 2021 pg 5 B. Presentation of Certificate of Completion to Council Member Nunn for the Institute for Elected Municipal Officials Training Sponsored by John Scott Dailey Florida Institute of Government and Florida League of Cities 7. PUBLIC INPUT The heading on Regular Meeting agendas 'Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. individuals are asked to provide copies of materials for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 8. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. pgs 6-17 A. Approval of Minutes — June 23, 2021 Regular City Council Meeting pgs 18-20 B. Approve Admission Charge for Mary Lieder's Women's Dance Event at the Yacht Club on October 9, 2021 from 5:30 pm to 9:30 pm (Transmittal, Application, Receipt) 1 of 77 pgs 21-30 C. Approve Barb Snow's "Halloween Boo -Bash Arts and Crafts" Event - Open to the Public at Riverview Park on October 23, 2021 from 9:30 am to 5:00 pm (Transmittal, Application, Receipt, COI) 9. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. pgs 31-40 A. Police Pension Board of Trustees - Interview, Unless Waived, Submit Nomination for One Civilian Position — Term to Expire July 2025 (Transmittal, Application, Advertisement, Code, List) 10. PUBLIC HEARINGS Procedures for legislative public hearings: Mayor opens hearing Attorney reads resolution title Consultant presentation Public Input and comment Mayor closes hearing Council deliberation and action pgs 41-57 A. Resolution No. R-21-11 — Communitv Development Block Grant (CDBG) 2020/2021 Amended Annual Action Plan (Transmittal, Amended Plan, R-21-11. Notice, Summarv, Letter) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT 2020/2021 AMENDED ANNUAL ACTION PLAN, RECOGNIZING RECEIPT OF ADDITIONAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING AUTHORIZED BY THE CORONAVIRUS AID, RELIEF AND ECONOMIC SECURITY ACT (CARES ACT), AND AUTHORIZING THE CITY MANAGER TO EXECUTE AND TRANSMIT ALL DOCUMENTS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE. 11. UNFINISHED BUSINESS pg 58 A. Request Council Direction on How to Proceed with the Disposition of the Harbor Lights Property, 1215 Indian River Drive (Transmittal) pgs 59-63 B. Approve CSA #3 Under the Continuing Engineering Services Agreement with Schulke, Bittle & Stoddard, LLC for Construction Engineering Inspection (CEI) Services Related to the Construction of Hangar D at the Sebastian Municipal Airport in the Amount of $32,705 (Transmittal, CSA #3, Exhibits) 12. NEW BUSINESS pg 64 A. Approve the Recommended Spending Plan for the Coronavirus Local Fiscal Recovery Funds Program Established by the American Rescue Plan Act (Transmittal) 2of77 pgs 65-70 B. Approve Work Authorization (CSA#2) for Professional Engineering Services Associated with Developing a Structural Evaluation of the Current Crab E Bill's Location in the Working Waterfront from Johnson, Mirmiran & Thompson (JMT) in the Amount of $19,640 (Transmittal, CSA#2, Proposal, Scope) pgs 71-77 C. Approve the Rotary Club of Sebastian Brewfest Special Annual Event Agreement and Authorize the City Manager to Execute the Appropriate Documents (Transmittal, Agreements) 13. CITY ATTORNEY MATTERS 14. CITY MANAGER MATTERS 15. CITY CLERK MATTERS 16. CITY COUNCIL MATTERS A. Vice Mayor Hill B. Council Member Jones C. Council Member McPartlan D. Council Member Nunn E. Mayor Dodd 17. ADJOURN (All meetings shall adjourn at 9:30 pm unless extended for up to one half hour by a majority vote of City Council) NO STENOGRAPHIC RECORD BY A CERTIFIED COURT REPORTER WILL BE MADE OF THE FOREGOING MEETING. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL, BOARD OR AGENCY WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S SEATING ADA COORDINATOR AT 388-8226 -ADA@CITYOFSEBASTIAN.ORG AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. UDcomina Council Meetina Dates: July 28, 2021 - 6:00 pm Tuesday, August 10, 2021 - 6 pm August 25, 2021 - 6 pm 3 of 77 ZOOM INFORMATION Please click the link below to join the webinar: https-.//us02web.zoom.us/i/85890004215 Or One tap mobile : US: +13017158592„85890004215# or +13126266799„85890004215# Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 301 715 8592 or +1 312 626 6799 or +1 929 436 2866 or +1 253 215 8782 or +1 346 248 7799 or +1 669 900 6833 Webinar ID: 858 9000 4215 International numbers available: https://us02web.zoom.us/u/kb7kjlbXEI PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION NO. R-20-34 Reqular Citv Council Meetings Public input is ALLOWED under the heading: Consent Agenda Public Hearings Unfinished Business New Business v Public Input Public Input is NOTALLOWED under the headings: Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); • City Council Matters • Charter Officer Matters • Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetings Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City Council may extend or terminate an individual's time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, providing, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning, and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Appealinq Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public Input Headinq on Agenda The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may be consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 4 of 77 i LC UNIVERSITY Certificate of Completion June 4-7, 2021 • Palm Beach Gardens, FL Presented to Christopher Nunn Councilmember City of Sebastian -� ` L FLORIDA LEAGUE OF CITIES On %� SEBAST, HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, JUNE 23, 2021 — 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Dodd called the regular City Council meeting to order at 6:00 p.m. 2. A moment of silence was held. Council Member Nunn led the Pledge of Allegiance. 4. ROLL CALL Mayor Ed Dodd Vice Mayor Jim Hill Council Member Fred Jones Council Member Bob McPartlan Council Member Chris Nunn (Zoom) Staff Present: City Manager Paul Carlisle City Attorney Manny Anon, Jr. (Zoom) City Clerk Jeanette Williams Asst. Administrative Services Director Cindy Watson Community Development Director Lisa Frazier Community Development Manager Dorri Bosworth Police Lt. Dino Savvidis 5. AGENDA MODIFICATIONS - None 6. PROCLAMATIONS. AWARDS, BRIEF ANNOUNCEMENTS 21.086 A. Certificate of Appreciation to David Reves. Planning & Zoninq Commission Service Mr. Reyes was not in attendance but Mayor Dodd noted he served for over ten years on the Commission and did a great job. 21.074 B. Certificates of Appreciation to Charter Review Committee Members Mayor Dodd read the certificate and presented them to Beth Mitchell, Committee Chair, Louise Kautenburg, Vice Chair, Amber Cerda, John Christino, Sharon Herman, Karen Jordan, Sherrie Matthews, Dave Newham, Grace Reed and Patti Sullivan who were present. 6 of 77 Regular City Council Meeting June 23, 2021 Page 2 Ms. Mitchell said it was her pleasure to chair the committee and hopefully the voters will share their enthusiasm for their final product, noting it was an effort by fifteen representatives of the community. 21.087 C. Presentation by Michael Fetto, Manager, Florida Power and Liqht — Storm Secure Underaround Proaram (Transmittal, PPT) Bart Gaetjens, FPL External Affairs Manager, introduced Michael Fetto, Curt Person, Jeffrey Stanton, Ron Hedgecomb, and Nancy Davies -Flickinger. Mike Fetto said the pilot underground program is to convert neighborhood powerlines from overhead to underground which will perform better during major storm events. He displayed a PowerPoint presentation. (See attached) He said FPL has more than 76.5 miles of power lines in Sebastian, with 40 percent already underground; they are focused on the remaining 60 percent (6,300 customers) that are still overhead. They are committed to communicating throughout the project, obtaining easements and permits to place transformers to feed the power. On average every 5-8 customer will be asked for an easement. They plan to start construction in January 2022 for 18 months. Mr. Fetto explained the primary purpose is to provide power reliability with aesthetics being a secondary benefit. He offered to provide maps and a contact team to answer any resident questions. 21.088 D. Presentation by Lisa Frazier. Communitv Development Director — Fisherman's Landina - Workina Waterfront (PPT) 6:25 pm The City Manager said the CDD has put together a presentation on how the Fisherman's Landing came to be and what the City's obligations are. The Community Development Director stated that Fisherman's Landing has a significant history and they should be proud of the park. She stated the main objective is to manacle the project site for the conservation, protection, and enhancement of the working waterfront along with other related businesses necessary for the accomplishment of this purpose. The City was founded on commercial fishing, is fortunate to have this property and two well-known seafood distributors working out of this facility. The City protects and promotes commercial fishing by providing dockage; an area for the packing and shipping of freshly caught seafood; a historic fish house and museum to share the knowledge and history of fishing; and the presentation of the seafood at the local eatery, Crab E. Bills. She stated Fisherman's Landing Sebastian, Inc. is the commercial fishing non-profit that helps to organize all the commercial fishermen that have lease space in the marina. Their lease includes the upland area, submerged land, the Dabrowski site, and the parking on the south side. She said the upland area has always been designated for the distribution of the commercial seafood and the fishermen have contributed to the design and construction of the parking lot. 7of77 Regular City Council Meeting June 23, 2021 Page 3 6:40 pm Mayor Dodd said there are a lot of new residents asking questions about the property and asked if the presentation could be placed on the website. He noted the upland area is a loading and unloading zone so the trucks can pull in and the fishermen unload their fresh fish. Mayor Dodd also said the City is at the end of the original project and now has an obligation to maintain the Hurricane Harbor building which needs to be assessed to be sound again. The City Manager said he does have a proposal to do a structural analysis on the building. Council Member Jones said he appreciated the explanation of why people cannot park there. The Community Development Director added that periodically they will see the fishermen's trucks parked there for loading/offloading or boat repair. Brief Announcements: July P - Freedom Festival - Parade at 8.30 am - Vendors & Food in Riverview Park all day - Fireworks over Lagoon at 9 pm Mayor Dodd announced the festivities scheduled for July 3rd and noted if people are near the Twin Piers the fireworks will be right over the top of their heads. 7. PUBLIC INPUT Ryan Wade, resident, asked if residents could purchase Sebastian City Flags. John Christino asked if the boat ramps would be open on July 4th. The City Manager said it would be. Grace Reed, Sebastian, thanked Mayor Dodd for her appointment to the Charter Review Committee. She also thanked the current City Council for the smooth City meeting with coherent discussions. She said she wished more residents would come to the meetings or appear on Zoom to voice their concerns instead of using social media. She said she appreciated the choices that residents were given to participate during the last year for everyone's safety and she was looking forward to the July 3 fireworks to be discharged off the Twin Piers. 8. CONSENT AGENDA A. Approval of Minutes - May 26, 2021 Regular City Council Meeting B. Approval of Minutes - June 9, 2021 Regular City Council Meeting 21.089 C. Resolution No. R-21-09 - Parking -In -Lieu Purchase Program for 807 Indian River Drive (Transmittal, R-21-09, Request, Code Sec. 54-3-15.4(a)(5) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING PARTICIPATION FOR PROPERTY OWNERS, JOSEPH P. AND MARTHA S. GRAHAM, IN THE PARKING -IN -LIEU PURCHASE PROGRAM, LIEN AGREEMENT AND COVENANT RUNNING WITH THE LAND, FOR PROPERTY LOCATED AT 807 INDIAN RIVER DRIVE, SEBASTIAN, FLORIDA; PROVIDING FOR CONFLICTS, SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. 8of77 Regular City Council Meeting June 23, 2021 Page 4 21.041 D. Approval of Emergency Replacement of Swing Gear/Swing Motor and Hydraulic Hoses to Final Drive on Bobcat Excavator from Smith Brothers Bobcat of Ft. Pierce in the Amount of $17,612.00 (Transmittal, Quote, Sole Source Determination) 21.090 E. Approve 2021/2022 Sebastian River Art Club Show Dates at Riverview Park (Transmittal, Application, Cert. of Ins., Tax Exemption) 6:46 pm MOTION by Council Member Jones and SECOND by Council Member McPartlan to approved consent agenda items A-E. Roll call: Vice Mayor Hill - aye Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Motion carried. 5-0 9. COMMITTEE REPORTS & APPOINTMENTS - None 10. PUBLIC HEARINGS 21.091 A. Presentation by Corbett Alday. Guardian Resource Manaaement. CDBG Administrative Services Consultant Mr. Alday gave a Zoom PowerPoint presentation going over next year's action plan and funding that have to meet a national objective for low and moderate income individuals. He said the need for home repairs is greater than what was available so they are proposing that all of the funding go for home repairs for the veterans, elderly and disabled this fiscal year. There was no public comment. Resolution No. R-21-10 - Communitv Development Block Grant (CDBG) Annual Action Plan for FY 2021/2022 (Transmittal. R-21-10. Annual Action Plan (FY 2021\2022). Public Notice, HUD Award Letter, PPT Point Presentation) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT 2021/2022 ANNUAL ACTION PLAN, AND AUTHORIZING THE CITY MANAGER TO EXECUTE AND TRANSMIT ALL DOCUMENTS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE. MOTION by Council Member McPartlan and SECOND by Council Member Jones to approve Resolution No. R-21-10. 9 of 77 Regular City Council Meeting June 23, 2021 Page 5 Roll call: Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Vice Mayor Hill - aye Motion carried. 5-0 21.016 B. Second Reading & Public Hearing of Ordinance No. 0-21-01 — Adoption of the Proposed Comprehensive Plan 2040 (Transmittal, 0-21-01, DEO ORC Report & Proposed Response) (Comprehensive Plan 2040 is available at httr)s-://www.citvofsebastian.orqlDocumentCenterNiew/l 307/Sebastian- CombinedPlan FINAL 06152021?bidld= AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING THE CITY OF SEBASTIAN COMPREHENSIVE PLAN IN ITS ENTIRETY, EXCLUDING THE ECONOMIC DEVELOPMENT ELEMENT, PURSUANT TO 163.3184 (3), FLORIDA STATUTES; PROVIDING FOR ADOPTION OF THE CITY OF SEBASTIAN COMPREHENSIVE PLAN 2040, INCLUDING AMENDMENTS TO THE LAND USE ELEMENT AND THE FUTURE LAND USE MAP, THE TRANSPORTATION & MOBILITY ELEMENT, THE HOUSING ELEMENT, THE INFRASTRUCTURE ELEMENT, THE CONSERVATION & COASTAL MANAGEMENT ELEMENT, THE PARKS, RECREATION, & OPEN SPACE ELEMENT, THE GOVERNANCE & IMPLEMENTATION ELEMENT, AND THE PUBLIC SCHOOLS ELEMENT; INCLUSIVE OF ALL ASSOCIATED TABLES, EXHIBITS AND MAPS; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR TRANSMITTAL; PROVIDING FOR SEVERABILITY; PROVIDING FOR THE REPEAL OF ORDINANCES INCONSISTENT WITH THIS ORDINANCE; PROVIDING FOR SCRIVENER'S ERROR); AND PROVIDING FOR EFFECTIVE DATE. (PJ Ad 6/13/2021) The City Manager thanked the Community Development Department, Kelley Klepper, Kimley-Horn Project Manager, and the public for their input in updating the plan. The City Attorney read the title of Ordinance No. 0-21-01 and Mayor Dodd opened the public hearing at 6:54 p.m. The Community Development Director also thanked the Planning and Zoning Commission and all the boards for their comments. She reported that the Department of Economic Opportunity (DEO) has provided their report with objections, recommendations, and comments and she has provided the City's response letter addressing all of the comments in the agenda backup. She requested final adoption to transmit the plan back to DEO and those local governments that have provided input. Mayor Dodd noted this was a complete "from the scratch rewrite" plan that was easy to read and follow. He and Vice Mayor Hill complimented staff and Kimley-Horn for the plan. There was no public comment. Council Member Jones noted the language on response number 15 in the City response letter was strong but the City needed to let the Florida Department of Transportation know where the City stood. 10of77 Regular City Council Meeting June 23, 2021 Page 6 Mayor Dodd said the real work starts now because staff will need to start making changes to the Land Development Code to match the plan. Council Member Nunn also thanked staff for the impressive document. MOTION by Vice Mayor Hill and SECOND by Council Member Jones to approve Ordinance No. 0-21-01. Roll call: Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Vice Mayor Hill - aye Council Member Jones - aye Motion carried. 5-0 21.074 C. Second Readina & Public Hearina of Ordinance No. 0-21-06 — Charter Amendment — Amendina Sec. 1.02(4) Public Utilities (City Attornev Transmittal for Eiaht Ordinances) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, SCHEDULING AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 2021, FOR THE PURPOSE OF SUBMITTING TO THE ELECTORS OF THE CITY OF SEBASTIAN, THE QUESTION OF WHETHER OR NOT TO AMEND SECTION 1.02 (4) OF THE CITY CHARTER, RELATING TO INCLUDE BUT NOT LIMITED TO ELECTRONIC COMMUNICATION SERVICES AS A PUBLIC SERVICE, PROVIDING BALLOT LANGUAGE; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title of Ordinance No. 0-21-06 and Mayor Dodd opened the public hearing at 7:02 p.m. There was no public comment. MOTION by Vice Mayor Hill and SECOND by Council Member McPartlan to approved Ordinance No. 0-21-06. Roll call: Council Member Nunn - aye Mayor Dodd - aye Vice Mayor Hill - aye Council Member Jones - aye Council Member McPartlan - aye Motion carried. 5-0 D. Second Readina & Public Hearina of Ordinance No. 0-21-07 — Charter Amendment — Amendina Sec. 2.02 Eliaibilitv AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, SCHEDULING AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 2021, FOR. THE PURPOSE OF SUBMITTING TO THE ELECTORS OF THE CITY OF SEBASTIAN, THE QUESTION OF WHETHER OR NOT TO AMEND SECTION 2.02 OF THE CITY CHARTER, RELATING TO INCLUDE THE PROVISION THAT ONCE ELECTED OR APPOINTED, A COUNCIL MEMBER MUST MAINTAIN CONTINUOUS PHYSICAL RESIDENCY AND VOTER REGISTRATION IN THE CITY OF SEBASTIAN THROUGHOUT THEIR TERM OF OFFICE; PROVIDING BALLOT LANGUAGE; AND PROVIDING FOR AN EFFECTIVE DATE. 11 of 77 Regular City Council Meeting June 23, 2021 Page 7 The City Attorney read the title of Ordinance No. 0-21-07 and Mayor Dodd opened the public hearing at 7:03 p.m. There was no public comment. MOTION by Council Member Jones and SECOND by Council Member McPartlan to approved Ordinance No. 0-21-07. Roll call: Mayor Dodd - aye Vice Mayor Hill - aye Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Motion carried. 5-0 E. Second Readina & Public Hearina of Ordinance No. 0-21-08 — Charter Amendment — Amendina Sec. 2.06(b) Mavor & (c) Vice Mavor AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, SCHEDULING AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 2021, FOR THE PURPOSE OF SUBMITTING TO THE ELECTORS OF THE CITY OF SEBASTIAN, THE QUESTION OF WHETHER OR NOT TO AMEND SECTION 2.06 (B) MAYOR - DUTIES, GENERAL OF THE CITY CHARTER TO GIVE THE MAYOR THE POWER TO DECLARE A STATE OF LOCAL EMERGENCY; AMEND SECTION 2.06 (C) VICE MAYOR -SELECTION AND TERM TO REMOVE THE LANGUAGE STATING THE TERM OF THE VICE MAYOR SHALL BE FOR ONE YEAR OR UNTIL HIS OR HER SUCCESSOR IS ELECTED; PROVIDING BALLOT LANGUAGE; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title of Ordinance No. 0-21-08 and Mayor Dodd opened the public hearing at 7:05 p.m. There was no public comment. MOTION by Council Member Jones and SECOND by Council Member McPartlan to approved Ordinance No. 0-21-08. Roll call: Vice Mayor Hill - aye Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Motion carried. 5-0 F. Second Readina & Public Hearina of Ordinance No. 0-21-09 — Charter Amendment — Amendinq Sec. 2.08(c)(d)(e)(f) Vacancies, Forfeiture of Office; Fillina of Vacancies AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, SCHEDULING AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 2021, FOR THE PURPOSE OF SUBMITTING TO THE ELECTORS OF THE CITY OF SEBASTIAN, THE QUESTION OF WHETHER OR NOT TO AMEND SECTION 2.08 (A) VACANCIES OF THE CITY CHARTER TO ADD SUSPENSION; ADD 2.08 (C) SUSPENSION FROM OFFICE TO INCLUDE THE SUSPENSION OF A COUNCIL MEMBER IF ARRESTED FOR A FELONY OR MISDEMEANOR RELATED TO THE DUTIES OF OFFICE; ADD 12of77 Regular City Council Meeting June 23, 2021 Page 8 2.08 (D) SPECIAL HEARING TO INCLUDE WHEN CITY COUNCIL WILL HOLD A SPECIAL HEARING TO REMOVE OR SUSPEND A COUNCIL MEMBER OR MAYOR; ADD TO SECTION 2.08 (E) (2) AND (3) FILLING VACANCIES THAT CITY COUNCIL CAN REVOKE AND RESTORE SUSPENDED COUNCIL MEMBER OR MAYOR WHO IS ACQUITTED OR FOUND NOT GUILTY; CHANGE SECTION (D) TO (F); PROVIDING BALLOT LANGUAGE; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title to Ordinance No. 0-21-09 and Mayor Dodd opened the public hearing at 7:07 p.m. Grace Reed said this update was added to give Council the ability to suspend a member. She noted there were options to attend the Charter Review meetings prior to coming to this end point but no one joined the discussion; if people would have come, their ideas could have been worked into the documents. Mayor Dodd said this change allows Council the ability to hold a hearing to see if the suspension of a Council Member is warranted, there will be due process. Sharon Herman said there has been a lot of social media chatter on this change, she wanted the people to understand it is important to determine if someone needs to be suspended; the current Charter does not grant the ability to suspend a member; this is so they don't have to go through the recall process again. She said if people aro unhappy with the language, she invited people to volunteer to serve on the next Charter Review Committee. MOTION by Council Member Jones and SECOND by Council Member McPartlan to approve Ordinance No. 0-21-09. Roll call: Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Vice Mayor Hill - aye Motion carried. 5-0 G. Second Readina & Public Hearinq of Ordinance No. 0-21-10 — Charter Amendment — Amendina Sec. 2.12(a) Procedure AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, SCHEDULING AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 2021, FOR THE PURPOSE OF SUBMITTING TO THE ELECTORS OF THE CITY OF SEBASTIAN, THE QUESTION OF WHETHER OR NOT TO AMEND SECTION 2.12-PROCEDURE (A) MEETING OF THE CITY CHARTER TO LIMIT A SPECIAL MEETING TO ONE (1) TOPIC AND REQUIRE REASONABLE NOTICE; PROVIDING BALLOT LANGUAGE; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title of Ordinance No. 0-21-10 and Mayor Dodd opened the public hearing at 7:14 p.m. 13 of 77 Regular City Council Meeting June 23, 2021 Page 9 Mayor Dodd said they have all received an email from former Mayor Nate McCollum who was also the County's Emergency Management Coordinator, who suggested several things related to one topic could be discussed at a special meeting, such as all of the things related to a hurricane. He also said the City Attorney advised that their resolution governing meeting procedures provides that they can add items to an agenda with a unanimous vote. MOTION by Council Member McPartlan and SECOND by Council Member Jones to approve Ordinance No. 0-21-10. Roll call: Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Vice Mayor Hill - aye Council Member Jones - aye Motion carried. 5-0 H. Second Readina & Public Hearina of Ordinance No. 0-21-11 - Charter Amendment - Amendina Sec. 4.02(b) Adoption of State Election Laws AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, SCHEDULING AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 2021, FOR THE PURPOSE OF SUBMITTING TO THE ELECTORS OF THE CITY OF SEBASTIAN, THE QUESTION OF WHETHER OR NOT TO AMEND SECTION 4.02 (B) - FILING OF CANDIDATE'S OATH; FEE OF THE CITY CHARTER TO CHANGE THE DAYS A CANDIDATE HAS TO QUALIFY FOR ELECTION TO AT LEAST EIGHTY-ONE (81) DAYS, BUT NO MORE THAN NINETY-SIX (96) DAYS, PRIOR TO THE DAY OF THE ELECTION; PROVIDING BALLOT LANGUAGE; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title of Ordinance No. 0-21-11 and Mayor Dodd opened the public hearing at 7:18 p.m. There was no public comment. MOTION by Vice Mayor Hill and SECOND by Council Member McPartlan to approve Ordinance No. 0-21-11. Roll call: Council Member Nunn - aye Mayor Dodd - aye Vice Mayor Hill - aye Council Member Jones - aye Council Member McPartlan - aye Motion carried. 5-0 Second Readina & Public Hearina of Ordinance No. 0-21-12 - Charter Amendment - Amendina Sec. 4.12 Election Procedures: Tie Vote AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, SCHEDULING AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 2021, FOR THE PURPOSE OF SUBMITTING TO THE ELECTORS OF THE CITY OF SEBASTIAN, THE QUESTION OF WHETHER OR NOT TO AMEND SECTION 4.12 (B) - ELECTION 14of77 Regular City Council Meeting June 23, 2021 Page 10 PROCEDURES; TIE VOTE TO INCLUDE THE LANGUAGE FOR THE OUTCOME OF A TIE VOTE SHALL BE IN ACCORDANCE WITH FLORIDA LAW; PROVIDING BALLOT LANGUAGE; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title of Ordinance No. 0-21-12 and Mayor Dodd opened the public hearing at 7:19 p.m. There was no public comment. Roll call: Mayor Dodd - aye Vice Mayor Hill - aye Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Motion carried. 5-0 J. Second Readina & Public Hearing of Ordinance No. 0-21-13 — Charter Amendment — Amendina Sec. 4.14 Interim Government AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA., SCHEDULING AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 2, 2021, FOR THE PURPOSE OF SUBMITTING TO THE ELECTORS OF THE CITY OF SEBASTIAN, THE QUESTION OF WHETHER OR NOT TO AMEND SECTION 4.14 - INTERIM GOVERNMENT OF THE CITY CHARTER TO CLARIFY WHAT TO DO WHEN THERE IS NOT A MAJORITY OF CITY COUNCIL AVAILABLE TO SERVE AND TAKE ACTION EITHER THROUGH DEATH, RESIGNATION, SUSPENSION OR REMOVAL FROM OFFICE; PROVIDING BALLOT LANGUAGE; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title of Ordinance No. 0-21-13 and Mayor Dodd opened the public hearing at 7:20 p.m. There was no public comment. MOTION by Council Member McPartlan and SECOND by Council Member Jones to approved Ordinance No. 0-21-13. Roll call: Vice Mayor Hill - aye Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Motion carried. 5-0 Mayor Dodd announced that all of the proposed changes have been approved and will appear on the November 2, 2021 ballot. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 21.032 A. Approve Wriaht Construction Grouq CSA #1 in the Amount of $40,573.00 for the Design and Enaineerina of the Sebastian Municipal Airport West Side Sewer Utilitv Infrastructure (Transmittal. CSA #1. SCoge & Fee) 15 of 77 Regular City Council Meeting June 23, 2021 Page 11 The City Manager said this change order would design the additional sewer system on the west side of the airport along Roseland Road and requested approval. There was no public comment. MOTION by Vice Mayor Hill and SECOND by Council Member McPartlan to approve CSA #1 to Wright Construction. Roll call: Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Vice Mayor Hill - aye Motion carried. 5-0 21.076 B. Florida Leaaue of Cities Items (Transmittal. FLC Info) Appoint Council Deleaate to FLC Annual Conference Business Meeting Vice Mayor Hill nominated Council Member Nunn. All but Council Member Nunn voted in favor of Vice Mayor Hill's nomination. ii. Consider Resolutions to be Submitted to FLC There were no resolutions to be submitted at the conference. 13. CITY ATTORNEY MATTERS - None 14. CITY MANAGER MATTERS The City Manager reported that only 12 individuals came to the June 10th vaccination event indicated people are comfortable with the way things are today. He announced that ground clearing has begun at the new Public Facilities site at the airport and invited the public to join in the Freedom Festival events scheduled for July 3rd 15. CITY CLERK MATTERS - None 16. CITY COUNCIL MATTERS 21.020 A. Charter Officer Goal Settina and Evaluations in Accordance with Resolution No. R-21-04 Mayor Dodd stated there is a resolution to have the Charter Officers evaluated and asked Council Member to submit the evaluation to the Human Resources Manager by July Vt. Vice Mayor Hill noted the evaluation can be discussed with the officers which he has done. 21.092 B. Mayor Dodd i. Consider Letter to Governor Reauestina Veto of HB403 — Home -Based Businesses 16of77 Regular City Council Meeting June 23, 2021 Page 12 Mayor Dodd said the House Bill which hasn't been signed by the Governor yet, basically destroys the zoning requirements for residential property. He asked Council for authorization to send a letter to the Governor requesting he veto this legislation. There was no objection to sending a letter to Governor DeSantis. Mayor Dodd asked Council to consider dismantling all of the special considerations now that the emergency declaration is over. The City Manager stated staff planned to notify businesses that the Code would be enforced on July 1 Sc C. Vice Mayor Hill thanked the City Attorney for his military service. He reminded the public to celebrate on July TO, the greatest day of the year. D. Council Member Jones invited Council to the American Legion, Post 189 Ground Breaking Ceremony to be held on Sunday at noon. E. Council Member McPartlan asked if the assessment planned for Crab E. Bill's would include the entire building, outside, inside, and underneath because there are some sewer problems; and include the tenant as well. The City Manager advised the assessment would include the entire structure and what it will take to bring it up to code and the tenant would be contacted if they are there. He said the sewer problem was a broken valve in the lift station that has been repaired. Council Member McPartlan said he was surprised that FPL did not mention the start of hurricane season; noting since they want to put the lines underground, they must know something. He said the Chamber of Commerce would like two or three assigned spots in the parking lot. The City Manager said the lease requires 12 spots within 250 feet of building; there was a sign designating two or three spots but Council directed him to remove that sign. There was a consensus of Council to work with the Chamber in regard to the parking. He wished everyone a happy, safe 4cn F. Council Member Nunn thanked the residents for the opportunity to serve and he will see everyone on July 3rd 17. Being no further business, Mayor Dodd adjourned the regular City Council meeting at 7:37 p.m. Approved at the July 14, 2021 City Council meeting. Mayor Ed Dodd ATTEST. Jeanette Williams, City Clerk 17 of 77 LM Of HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meetinq Date: July 14, 2021 Agenda Item Title: Admission Charge for Women's Dance Event Recommendation: Approve admission charges for the Women's Dance Event at the Yacht Club. Backqround: Mary Lieder is seeking Council approval to charge admission for a Women's Dance Event at the Yacht Club on Saturday, October 91h, 2021 from 5:30pm to 9:30pm. Admission is expected to be $20 per person. They are expecting 15 - 50 attendees. If Aaenda Item Reauires Exoenditure of Funds: NIA Budgeted Amount: Total Cost: Funds to Be Utilized for Appropriation: Attachments: 1. Rental Permit Application 2. Payment Receipt Administrative Services Department Review: City Attorney Review: Procurement Division Review, if applicable: City Manager Authorization: �-- Date: ,1/ 1 NIA NIA NIA 18 of 77 SEELAST �_2 HOME OF PELICAN ISLAND CITY OF SEBASTIAN FACILITY RENTAL PERMIT APPLICATION 1225 Main Street Sebastian, FL 32958 Parks Phone., (772) 228-7054 FAX: (772) 388-8249 'Par emergency purposes DIVVY, pfease dial772,473.0454" ©ate: //V ❑ Community Center ® Yacht Club Ali 411f Y ;% Flies Name of Perrnittee (permits may only be issued to an adult) Name of Organization (if applicable) Physical Address Mailing Address (if different) M �5 tee. City State Phone E•Mail Ale-7( Reason for Rental --Type of Function:4 X -_ 1_�5 0 Anticipated Number of Attendees (if more than 75 attendees, police services are required by R-10-15) Requested Hate Time: From � To Please answer the following yes or no 1) ,Are you a resident of Sebastian? y15 2) Will there be an admission charge or door charge? ,s— 3) Will alcoholic beverages be served? jV J If yes, please provide govt. issued ID proof of age Date of Birth Verified by I, M/�ICy 1--/�WJ 6 the undersigned, acknowledge that I am the applicant or authorized agent of the above referenced organization, that I am aware of the provisions of the City of Sebastian Codes and Resolutions in respect to this application and use of City facilities for which I have applied and agree to abide by ail rules and regulations set out for use, of City facilities. I understand that the $250.00 security deposit will be refunded i€ the building is left clean and undamaged, however, failure to clean the facilities immediately after the use, or causing any damage to the facility will result in forfeiture, In parl or full, of the security deposit. Sign rs o�plicant Revised 112021 19 of 77 CITY OF SEBASTIAN LEISURE SERVICES RECEIPT 2227 Name rt U Cash Date � � _ Check # 159 Z V(Znt tOIq 12.0z1 tl Credit �5 �G.✓1 Ce 0�0a _ 1 S "r-OA Amount Paid 001 208001 Sales Tax 001001 220000 Security Deposit nC 001501 362100 Taxable Rent 140 0 . tl 001501 362150 Non -Taxable Rent 001501 342100 Police Security Services 001501 366150 Brick Pavers 001501 366000 Memorial Benches 001501 369400 Reimbursement Services �05 !T- mf uyvot V ) �( r ►�- Yv� oLk LAitd Is- jz24 L,P Total Paid ,'�51,45"' Initials White - Dept. of Origin • Yellow - Admin. Svcs. - Pink - Applicant 20 of 77 CITY CfZm t:_ - �___ - HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: July 14, 2021 Aqenda Item Title: Snow's Space Coast Superior Events — Halloween Boo -Bash Recommendation: Approve October 23, 2021 date for Barb Snow's Halloween 'Boo -Bash' Arts and Crafts event at Riverview Park Background: Requested event is from 9:30am to 5:00pm If Agenda Item Requires Expenditure of Funds: NIA Budgeted Amount: Total Cost: Funds to Be Utilized for Appropriation: Attachments: 1. Park Use Permit Application 2. Payment Receipt 3. Certificate of Liability Insurance Administrative Services Department Review: NIA City Attorney Review: NIA Procurement Division Review, if applicable: NIA City Manager Authorization Date: 21 of 77 � f-- ('-37 - - - M-M HOME OF PELICAN ISLAND CITY OF SEBAS71AN PARK USE PERMIT APPLICATION 1225 Main Street, Sebastian, FL 32955 Parks Phone: (772) 228 7d54 Fax: (7772) 388-8249 *Forerrrergencye purposes ONLY please Bred 7720473°0454* NO PERSON SHALL DRIVE OR PARK ANY UNAUTHORIZED VEHICLE ON ANY AREA WITHIN ANY PARK OR RECREATIONAL AREA EXCEPT DESIGNATED PARK ROADS OR PARKING AREAS. ORD. 74-4.DRIVING OR PARKING ANY UNAUTHORIZED VEHICLE IN THE: PARK AREA WILL RESULT IN FORFEITURE OF THE SECURITY DEPOSIT. Please check appropriate box(es): Park Event (75 to 300 anticipated attendees) Special Event (301 or more anticipated attendees) $100 Security Deposit - $100 rent plus 65% tax - $106.50 $260 Security Deposit - $200 rent plus 6.5%tax - $213.00 ao-will event require road closures "Must provide detailed site plan with application_ cif requesting road closures, include road closure plan. f -- 'Special Events and Alcohol Beverage Request require City Council Approval. Date:. 1 rntd Name of Permittee (permits may only be issued to an adult r Name of ® nizatimn if applicable) (we y y ( pP ) Physical Address Mailing Address if Different (YA , L/ le"on�_n li3. 111 On city Zip Phone E-Mail "-Requested Date(s) Rain Date (if applicable) Time Fi o' M" - To Anticipated._ Number of Attendees Reason for Rental = Type of Function Will tlke� any sale of goods? Yes I No (If yes, please describe type of goods on back) Will there be fool or other vendors? Yes No (If yes, please list name, address of each on back with description and schematic of stnictures (tents, etc.) to be erected`or otherwise assembled on back. (May require Health Dept, or Fire Dept. permit) IbPS06WO SiOVD , the undersigned, acknowledge that I am the applicant or authorized agertt of the above referenced organzation. I am aware of the provisions of the City of Sebastian Coates in respect to this application and use of City facilities for which I have applied for a permit for a Park Event or Special Event. I have been provided with the general rules prescribed by the City and a to the terms thereof. `S- rtat�re of A !i � PP Special Event/Park Use Application Rev 01.2021 1 22 of 77 *City of Sebastian �Pelican Island City of Sebastian Municipal Police Department Application for Police Extra -fluty Officer Services This application is required to engage extra -duty servim of the requested number of Officers for public safety, health and welfare sei^vices that are in addition to those provided generally to the public It is understood that this is a nori-binding agreemmient. A minimum of five (5) days advance notice is requested prior to the service date and advanced payment is required. Cancellation of the detail, with less than 24 hours notice prior to commencement of the detail, will result in three j3) hours minimum billing per Officer. Payment should be made payable to the City of Sebastian, 1225 I'o7[ain Street, Sebastian, Florida 32955. R ti W (3) Hour MnLwum Per Each Officer Required* * * Rate per Hour For Each Officer ..............$40.00 Rate Per Dour For Each Supervisor ........... $45-00 Rate Per Hour For Each Vehicle ............. m.3.00 (Applies to on -site utilization of vehicle) Appli,t: Mailing Address: i'J'1 �y �tataAe ZipC®ae. Requested 'Telephonic Numbers. (1 Officer is required for attendance of 75 to 150 : / 2 2 Officers are required for attendance of 151 to Sail) Number of Officers reaquimd-. e—;� In Uniform: Plain Clothes: Starting Date:�3'�- off / Ending Date: 6 � J-0 L-�/ Starting Time*1 � � A � Ending Tide: ! J r �V �/a 7 � Seevices Requested: Service location: Lp&,54 1 A r\ d t Yel v r,P 6,11 dl�-k Es"ated Attendance: Alcoholic BeverageK Served- Yes NO K 1 Other Comments or Duties: e< Type Date Received % -ppli is Signature Please apply conNne once you have bern approved", https.,/irecucsts.detaillcommander.conVscbaLstian Reviewed By Command Staff' Clcer's Signature Officer's Comments Date `Vary Time Worked 23 of 77 CITY OF FIOR3£➢F PELICAN rSLAND BULDINC DEPARTMENT FIRE. P&EVEP'TIpN 0"TWE L225 \MAINSTREET+SEBASTIAN, FfARIDA.IN56 TT?LMt0?0E- (JT21 589, 5"? M I772) SIR 2,',&5 SPECIAL EVENT / PARK USE ONLY Application dated Rhone of event: 11-'q/ /d Organ4uffon holding event; i Address location for event: &JOD ! G/-� I A � �l (if riot owner of site, provide written consent feorn property o ) t PERMIT TECH, pERR}IrrPm. :;-71" 4 577 Date(s) of event. & 04f (9-3t r oc Time(s) Of Evwt: from: 9 • • /`)�� Contact $)- � = ems): Conuct a - mil �ddress?i --F'S� H � �' ✓ v g D� l d, 1 Hate when ready for irespectionl �-6k:5—Time: 44 APPLICATION SK&L BE ACCOMPAMED BY Ae NEATLY DRAWN, LEGIBLE SIKECfCH SHOWING SITE LOCAMON, SIZES OF ALL TEPM, LOCATION OF VENDORS, COOKING AREAS, GENERATORS, STRUCTURES OR STAGES, AND TEMPORARY SANITARY FACILITIES. RESPONSIBLE PARTY FOR THE EVENT SMALL CAREFULLY READ AND INTITIAAL EACH BOX OF THE ATTACHED VENDORS SAFETY CHI-CKLIST AND SIGN AT THE BOTTOM. PEt3TE: ADDITIONAL FEES MAY APPLY IF EVENT REQUIRES AN EXCLUSIVE OR NOWEXC4USI►IE Hiiii UKJ FROM INiDIAN RIVER COUNTY FIRE BUREAU. APPLICATIONS ARE AVAILABLE AT INIDIAN RIVER COUNTY FIRE BUREAU WEBSITE ANY TENTS LARGER THAN IZX12 IMLL REQUIRE A CERTIFICATE OF FLAME RESISTANCE sPECIAL EVENT COOKING OUESnON,IRE 1. Location of cooing shGwn on attached sketch? YES Z N/if 2. is any coaling Isidrr� piam under a tent? If yes, Explain: / I WIili -a4 (No deep flying permitted under a tent) 3. Describe Number, tVpe snd size of =lmers C Type(s) of heisting source? (LP, Elecirk, Charcoal, etc.) C.i / >"i e — Lam) Lv�17�%r� SPECIAL EVENT SITE INFORMATION 1. Mummer of On-Sfte paring stalls utlized (provide a Parking plan) \ 2. Is Off -Site or ovefflow, Parking availaUe? Explain (provide agreements with property owners) 24 of 77 L Number, type and location of proposed restroon fao : ,� v' k 2. Number and Type of temporary structure(sk I y) L 99** 3. Temporary electric power? Please check: Yes X No Provided By: Portable Generator /\ Y Other If Other, please describe <) W-e 4. Providing crowd co , or parking Y No If yes, please describe. t^pf%1 1 1C:Y� S. Estimated attendance at peak time:. >C��� cloo ? , - Su Only Items that In ... , , . with applicable Floride Statutes and City Ordinances will be permitted to be sold in the City of Sebastian. FIREWORKS ARE PROHIBITED FOR RETAIL SALE IN THE CITY OF SEBASTIAN. SPARKLERS AS DEFINED IN F.S. 791 MAY BE PERMITTED FOR RETAIL SALE PROVIDED A SPECIAL EVENT PERMIT HAS BEEN ISSUED BY THE CITY OF SEBASTUW. Any vendor found in non-oompliana with the Florida Fire Prevention Code and any associated NFPA may not be able to open and/or operate until the vendor corrects the code violationls). I HAVE READ AND UNDERSTAND THE DING SPECIAL EVENT REQUIREMENTS AND VENDORS SAFETY CHECKLIST APPLICANT'S SIGNATURE: Y PRINTED NAME: J:�OvI E. l Approved: Denied: By: Date: City ManaWs signature Approved: Denied: By: Deft: Fire Marshars signature Fire Safari Specialty Fees Small SDecial Event: One Day / < 25 sites / No cooking or temp. electric / Max tent size 12x12 NO FEE Reoccurring Special Event: Non-consecutive but reoccurring one day Special Event $60.00 (per event One Day / < 25 sites / May include cooking or temp. electric / Max tent size 12x12 depending on # of inspections) Good for 120 days / Up to 6 per year (may be extended with proper notice) Laree SDecial Event: $60.00 All other Special Events (per event) •• ADDITIONAL FEES MAY APPLY FOR AN EXCLUSIVE OR NON-EXCLUSIVE FIRE UNIT THROUGH IRC FIRE RESCUE •• 25 of 77 CITY( OF HOME OF PFUCAN ISLAND BUILDING DEPARTMENT FIRE PREVENTION OFFICE VENDORS }�� y� �+ ,(� Q}� p;' gJ 122E MAIN STREET • S -5537 Aid. FW) 50 32958 1%� E I �I DO S" S C R E C 9'�i� �. S r� TELEPHONE: 7T1 589��i7 VAX Fl2 589-L56( SPECIAL EVENT VENDOR REOUIREMENTS General: Please read carefully 1 initial each section and Sinn at the bottorn. All vendors shall be responses for the folkswing Therms: SPECIAL EVENT NAMES DATE(S) OF EVENT:! EVENT COORDINATOR: TENTS: All tents shall have sornetype of Flame Retardant or Resistant Certificate (TAG or PAPERWORK) on --site and submitted to the Fire Prevention Office prior to the event Shade canopies smaller than 12x12 wittiout sides may be approved for use on a case by case basis. Canopies must be spaced a minimum of 4 fL apart_ No smoking allowed in any tent. COMNO TENTS: Tents are akwed to tare cooking {APPROVED APPLIANCESI along the outer edges of the tent. LP gas tanks must be secured in place (max cap 20lbs-) Fire Extinguisher must be readity available. Any LP tanks larger than 20 Ibs. shall be secured 10 ft. from tents vAth gas lines secured. All cooking vendors shall have a 10ft separation from all other j non -cooking vendors- NO BEEP F RYiNG UNDER TENTS. LLJ FIRE EXTINGUISHERS: It is rvwome.i6ed that every vendor 1 have an extinguisher. At least one currently certified and tagged, or within one year of manufacture dais, extinguisher is recce every 75 ft along event walkways. Alf vendors who are cooking and/or using generators are required to have at least one 51b ABC currently certified and tagged, or -within one year of manufacture date, (2A'I0f3C) extinguisher. All vendors who are deep fat frying are required to have at least one currently \ tagged Class K extinguisher - SEATING: Seating and chair arrangements shall be approved by the Fire Prevention Office prior ID the event and have a minimum of 3fL wide vialkways to all exits in ft tent. Tents WO an occupant load of over 49 require a minimum of 2 exits_ LARGE TENTS: For tents, 20x20 or larger wt a enclosures are used (sides), exits shall have exit signage. If a tent is used at night, exit signs will have attached emergency lighting and be AC and DC powered. 20x20 or larger tents must have NO SMOKING signs- OWN FI ES. Away unauthorized open flames, fireworks or fuel -fired bighting or devices are prohibited in any tent or similar VENDOR NbhAr cv}�f�(� VENDOR CONTACT: enclosure unless prior approval from the Fire Prmtrition Office is obtained - SPECIAL EVENT PERMIT NO. STODGE: Llse or handling of frraraate liquids or gases strati prohlbifed at the site unless specifically approved and inspected by the Fire Prevention Office. '5FLOWDECOR: No hay, strawy, stimAngs or similar materials shall be permitter to be used within any structure, tent or canopy. Exceptions: Pre -approved flme retardant treated teals or livestock bedcfingl odder. GENERATORS: Generators shall be on level ground, secured, and safely arranged and isolates from the occupantsigeneral public. Exhaust shall be direected away from combustible material(s), people and/or animals. Spare fuel shall be slored in an approved container at a safe distance from the generator. NO HOT FUELING. Fire extinguisher required. r /ELECTRIC: vMng and fighting shall be tree of cknage. All 'electrical equipment shall be isolated from the occupantYgeneral public in a safe manner. All electrical connections and devices shall be in approved enclosures. COOIgNG: All food cooling concession trucks, trailers, and structures of rigid construction are required to have a currently tagged commercial ventilation and extinguishmenVs'-rppression systems if required per the FFPC and NFPA 96. Code References. Florida Fire Preventon Code {FFPC,I, NFPA Y, NFPA 96, NFPA 70, NFPA 101, d NFPA 102. Any vendar(s) found not complying with any of the checklist items may not be allowed to open and/or operate until compliance is made. i have read and understand t above vendor requirements for this S eciai Event "/H I ai€ grip in Charge of Sped31 Event 26 of 77 m, POWER SEBASTIAN BOULEVARD SO 4 s" �4 (DID 0 4 VENDOR UNLOADING ONLY HARRISON STREET I b v ALLOWEEN BOO BASH ARTS & CRAFTS EVENT SEBA5TIAN RiVERVIF-1! PARK OCTOBER 2311" 2021 SATURDAY 9 30am-5p. 600 051 SEBASTIAN CONTACT BARB SNOW AT 586-242-"31 (RIM EMAIL: harbairaantisnow@Vahoo.com All CITY OF SEBASTIAN LEISURE SERVICES RECEIPT 2161 Name O Cash Date ' /� '� Z� 16 Check # 4*Z7 P,v $.,k e veh, b !- aJ/006W &Q r t-cvatf o credit 10 /;k5fizoAi 16 9 too . S loop'" Amount Paid 001001 208001 Sales Tax 13.60 001001 220000 Security Deposit 740 0'00 001501 362100 Taxable Rent ZOO..AO 001501 362150 Non -Taxable Rent 001501 342100 Police Security Services 001501 366150 Brick Pavers 001501 366000 Memorial Benches 001501 369400 Reimbursement Services �^/rC S¢ �e t✓`�/ !eO �00 Lrff Total Paid y 73 CID In White - Dept. of Origin • Yellow - Admin. Svcs. • Pink - Applicant 29 of 77 ACO CERTIFICATE OF LIABILITY INSURANCE I �a1/29/2021�) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A :statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT Jennifer Hart _ NAME: _ StatefaM Todd Smith State Farm PHONE 248-643-6160 _ I FAX 2487167646 (AIC. No,FJ*; . .. (AIC, No): -- CA Wilshire Dr Ste 540 ADDRESS: jennifer.hart.vabliq@slatefarm.com ' Troy. M148O84 INSURER(S)AFFORDINGCOVERAGE _ NAICif INSURER A: State Farm Fire and Casualty Company 25143 INSURED INSURER B : Barbara Snow INSURER C : 46020 Edgewater INSURER o : _ Chesterfield. Mi INSURER E : _ 48047 INSURF_R F • - - COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR _ -- _ .. ----- - ADDL SUBR "-"— — _POLICY EFF T POLICY EXP LTR TYPE OF INSURANCE INED WVD POLICY NUMBER �) : 1MMID0IYYYYI LIMITS X COMMERCIAL GENERAL LUU31LnY EACH OCCURRENCE $ 1,000.000 DAMAGE TO RENTED 300,000 CLAIMS -MADE I I OCCUR PREMISES -,(Ea ocwnence) . I_S . - - MED EXP (Any one person) 5 5.000 Y 92-EG-B936-7 06/25/21 06125/22 PERSONAL a ADV INJURY S 1-000,000 GEN'L AGGREGATE LIMIT APPLIES PER, POLICY I. .' JECOT- ( _I LOC OTHER: AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED _-_ AUTOS ONLY (_ AUTOS HIRED { NON -OWNED AUTOS ONLY - " . -. ; AUTOS ONLY UMBRELLA LIAB OCCUR EXCESS LIAR CLAIMS -MADE DED I I RETENTION S WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y I N ANY PROPRIETORIPARTNERIEXECUTIVE OFFICERIMEMBER EXCLUDED? 1 N I A (Mandatory In NH) It yadescribe under �rssdRIPTION OF OPERATIONS below GENERAL AGGREGATE S 2.000.000 PRODUCTS - COMPIOP AGG S 1,000-000 DEDUCTIBLE S 500 COMBINED SINGLE LIMIT S _LEa accident) BODILY INJURY (Per person) S BODILY INJURY (Per avAent) j S PROPERTY DAMAGE I S LPer accident'__—. .S EACH OCCURRENCE _ _ $ AGGREGATE S S STATUTE I ER E.L EACH ACCIDENT S E.L. DISEASE - EA EMPLOYEE $ I E.L. DISEASE - POLICY LIMIT S I DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101. Additional Remarks Schedule, may be attached If mom space Is required) Buys and sells novelty and costume jewelry CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Sebastian 1225 Main St AUTHORIZED REPRESENTATIVE Sebastian. FL 32958 Completed by an authorized State Farm representative. If signature is required, please contact a State Farm agent. ©1988-2015 ACORD CORPORATIQt�. OAJlights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD jU t / 1001486 132849.13 04-22.2020 yin cl ZW NAME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meetina Date: July 14, 2021 Aaenda Item Title: Police Pension Board of Trustees Recommendation: Interview, Unless Waived, Fill One Resident Position — Term to Expire July 2025 Backaround: The City Clerk has received an application from David Puscher. No other applications have been received. Attachments: Application, Advertisement, Code, List Administrative Services Departrp6nt Revi City Attorney Review —/G Procurement Division Review, City Manager Authorization Date: 7 /7 /�l WE 31 of 77 c1n' C* SEBAST HOME OF PELICAN ISLAND VOLUNTEER BOARD AND COMMITTEE APPLICATION This application form is a public record under Chapter 119, Florida Statutes, and is open to public inspection. In accordance with FS 119.07 Exemptions, individuals employed or retired from certain professions relating to law enforcement may request that their physical address and phone number remain confidential. Unless requested, that information will be available and not redacted. Per Section 2-170, all Board and Committee members must be City residents unless otherwise specified In the enacting ordinance or resolution. Board and Committee terms are three years unless otherwise specified in the enacting ordinance or resolution. You may reapply for succeeding terms upon term expiration. Name:��lUrD ��SGV12r Address; City: 5qJ1/*1�K,A�Z> State: jpL Zip: 37,5 9 9— Telephone: -7 Z ) (o 33 - 3 S� E-Mail Address: d L T U S�� �d]°""`' �' eo-" Employer: City: Lt` State: Zip: Business Telephone: ( } - I am interested in serving on the following board(s)/committee(s): 1" Choice. 0� t ti-- t n ti 2"" Choice: `' �'� �� ul su� CHARTER REVIEW COMMITTEE (serves only six months, everyfive years — next meeting in 2021) CITIZENS BUDGET REVIEW ADVISORY BOARD CONSTRUCTION BOARD* NATURAL RESOURCES BOARD PLANNING AND ZONING COMMISSION* ** POLICE RETIREMENT BOARD OF TRUSTEES* PARKS AND RECREATION ADVISORY COMMITTEE VETERANS' ADVISORY BOARD "Filing of financial disclosure is required following oppointment "Must be resident one yeor prior to application. 32 of 77 Please summarize special skills, qualifications, or education you have acquired for this appointment: (Your resume, professional certifications or designations may be attached. j f S'�ru a c) ,r e a cr— C2 � Cll� ., af C f/ 4+.�J /"'- ✓� d [/�Ct/f . r A.*t O r 7 K� da/ c a � ri .1 I—N) — T . Why do you want to serve on this board? A.,� S f-,4v p L urea cC__ 4s kU f 4—_C 1 0 r. U 01, K Do you presently serve on another City Board or Committee? k u If yes, please fist: P% I h— Have you previously served on any other City Board or Committee? N ? If yes, please list: x-�, I A — will represent the best interests of the entire City while serving as a board member. I hereby waive and release any and ali rights for claims for damages and injuries I may suffer while performing or after performing volunteer services for the City of Sebastian. I give permission for the City of Sebastian to use my photograph for publicity purposes (unless requesting exemption). If required for this board, I consent to the annual filing of the Statement of Financial Interests. htto://www.ethics.state.fi.us/ethics/forms.html If appointed, I acknowledge that it is my obligation and duty to comply with the following: Code of Ethics for Public Officials (Florida Statutes, Chapter 11Z Part Ili) and Florida Sunshine Law (Florida Statutes, Chapter 286) Statutes may be reviewed at httr)://www.flsenate.F-ov/statutes I understand I must contact the City Clerk's office to request reappointment prior to expiration or to be considered for another board. I hereby certify that all the statements made on this application are true and correct. I understand that any false statements or omissions from this application may be cause for my application not to be considered. Signature of Applicant: - Date: 41 If A J Date Received by City Clerk's Office & 4- I262.1 by. A, U W.AC&XYV- 33 of 77 DAVID PUSCHER Sebastian, FL 32958 ♦ (772) 633-3563 ♦ DLPUSCHER@GMAIL.COM PROFESSIONAL SUMMARY Accomplished Training Manager well -versed in selecting trainers, curriculum, and course plans to achieve demanding training objectives. Effective at leading courses on diverse topics. Prepared to offer 30 years of progressive training experience and take on a challenging new role for my next company. • Staff development plans • Adult learning theories • Small Group Instruction • Written and oral communication • Public speaking SKILLS • Time management • Course development • Cultural awareness • Detail -oriented WORK HISTORY Substitute Teacher, 02/2021 to Current Indian River County School District — Vero Beach, FL • Followed classroom plans left by class teacher to continue student education and reinforce core concepts. • Upheld classroom routines to support student environments and maintain consistent schedules. • Completed documentation of attendance, grades and other required details. • Worked with principal's office on disciplinary and safety issues. • Led classroom activities for play -based and immersive learning. Manager of Training & Development, 06/2019 to 05/2020 Piper Aircraft Inc. — Vero Beach, FL • Developed employees through training. • Developed state -approved apprenticeship program • Managed and supervised employees • Managed new employee orientation training process for more than 120 employees each year • Alternated training methods to diversify instruction, strengthen learning opportunities and enhance program success. • Conducted orientation sessions and organized on-the-job training for new hires. • Reviewed and edited all training materials for accuracy and company policy compliance. Sergeant, 03/1992 to 05/2019 Vero Beach Police Department — Vero Beach, FL 34 of 77 r • Trained, supervised, and managed employees through various job assignments. Developed community and school programs. • Developed operational plans and programs. • Managed emergency response to natural disasters. • Led shift briefings to inform officers of important considerations such as properties to check and individuals of note in local areas. • Managed employee scheduling and evaluations and handled general budget development. Chairman Vero Beach Municipal Police Pension Board, 01/2008 to 12/2013 Vero Beach Municipal Police Pension Board Of Trust — Vero Beach, FL • Led Board of Directors in increasing assets for pension fund • Resolved problems, improved operations, and provided exceptional service. • Drove operational improvements which resulted in savings and improved profit margins. • Performed duties in accordance with all applicable standards, policies, and regulatory guidelines to promote a safe working environment. • Led projects and analyzed data to identify opportunities for improvement. Certified Public Pension Trustee, 10/2006 to 05/2021 Vero Beach Municipal Police Pension Board Of Trust — Vero Beach, FL • Acted as a fiduciary to a public pension fund • Developed and implemented performance improvement strategies and plans to promote continuous improvement. • Resolved problems, improved operations, and provided exceptional service. • Delivered an exceptional level of service to each customer by listening to concerns and answering questions. • Used critical thinking to break down problems, evaluate solutions and make decisions. Education Committee Member, 01/2010 to Current Florida Public Pension Trustee Association — Tallahassee, FL • Participated in continuous improvement by generating suggestions, engaging in problem -solving activities to support teamwork. • Collaborated with teammates to achieve positive training outcomes. • Worked flexible hours; night, weekend, and holiday shifts. • Oversee training sessions ensuring high levels of productivity and progression. • Carried out day -day -day duties accurately and efficiently. • Developed and implemented performance improvement strategies and plans to promote continuous improvement. Adjunct Instructor, 01/2012 to 01/2018 Indian River State College Ems — Ft Pierce, FL 35 of 77 • Defined and articulated learning outcomes, including measurements, performance metrics, and changes to improve student learning. • Created and implemented course agendas, lesson plans, and activities to successfully meet course objectives. • Engaged students with insightful and compelling classroom discussion of topics relevant to coursework to boost student learning and retention. • Used lectures, discussions, and demonstrations to increase learning and classroom success. • Organized, prepared, and revised criminal justice course material and applied technological options for online and course -related software. Security Specialist, 12/1986 to 04/1991 United Sates Air Force • Performed security functions for priority resources. • Controlled access to priority resources. • Guided periodic property safety inspections and oversaw remedial action for potential hazards. • Performed guard duties by making judgment decisions within proper policy and procedures. • Oversaw credentialing activities for all employees, contractors, and consultants. • Screened incoming employees, personal belongings, and shipments for security concerns. • Monitored video surveillance feed and system alerts for suspicious activity. • Patrolled and monitored premises in a company vehicle, and on foot. • Greeted guests professionally and courteously to cultivate a welcoming atmosphere while making safety atop priority EDUCATION Master of Science: Criminal Justice, 08/2011 University of Central Florida - Orlando, FL Bachelor of Arts: Ministry, 07/2017 New Covenant Bible College - Vero Beach, FL Bachelor of Arts: Organizational Management, 08/2000 Warner Southern College - Lake Wales, FL 36 of 77 BASTLAN 1-110hlE OF PELICAN ISLAND June 7, 2021 Contact: Jeanette Williams 388-8215 PRESS RELEASE RESIDENT POSITION ON THE CITY OF SEBASTIAN POLICE OFFICER PENSION BOARD OF TRUSTEES The City of Sebastian is seeking applicants to fill one resident position on the Police Officer Pension Board for a four year term. This Board meets quarterly in the City Council Chambers, 1225 Main Street, Sebastian to administer the retirement system for Sebastian's police officers. Residency and financial disclosure is required for this volunteer position. Applications are available in the City Clerk's office between the hours of 8:00 am and 4:30 pm or may be downloaded from the City's website www.citvofsebastian_orq Applications will be accepted until June 28, 2021. 37 of 77 Sec. 58-48. - Board of trustees. (a) The sole and exclusive administration of and responsibility for the proper operation of the system and for making effective the provisions of this ordinance is hereby vested in a board of trustees. The board is hereby designated as the plan administrator. The board shall consist of five trustees, two of whom, unless otherwise prohibited by law, shall be legal residents of the city, who shall be appointed by the Sebastian City Council, and two of whom shall be members of the system, who shall be elected by a majority of the police officers who are members of the system. The fifth trustee shall be chosen by a majority of the previous four trustees as provided for herein, and such person's name shall be submitted to the Sebastian City Council. Upon receipt of the fifth person's name, the Sebastian City Council shall, as a ministerial duty, appoint such person to the board as its fifth trustee. The fifth trustee shall have the same rights as each of the other four trustees appointed or elected as herein provided and shall serve a four-year term unless he sooner vacates the office. Each resident trustee shall serve as trustee for a period of four years, unless he sooner vacates the office or is sooner replaced by the Sebastian City Council at whose pleasure he shall serve. Each member trustee shall serve as trustee for a period of four years, unless he sooner leaves the employment of the city as a police officer or otherwise vacates his office as trustee, whereupon a successor shall be chosen in the same manner as the departing trustee. Each trustee may succeed himself in office. DROP participants can be elected as but not vote for elected trustees. The board shall establish and administer the nominating and election procedures for each election. The board shall meet at least quarterly each year. The board shall be a legal entity with, in addition to other powers and responsibilities contained herein, the power to bring and defend lawsuits of every kind, nature, and description. (b) The trustees shall, by a majority vote, elect a chairman and a secretary. The secretary of the board shall keep a complete minute book of the actions, proceedings, or hearings of the board. The trustees shall not receive any compensation as such, but may receive expenses and per diem as provided by law. (c) Each trustee shall be entitled to one vote on the board. Three affirmative votes shall be necessary for any decision by the trustees at any meeting of the board. A trustee shall abstain from voting as the result of a conflict of interest and shall comply with the provisions of F.S. § 112.3143. (d) The board shall engage such actuarial, accounting, legal, and other services as shall be required to transact the business of the system. The compensation of all persons engaged by the board and all other expenses of the board necessary for the operation of the system shall be paid from the fund at such rates and in such amounts as the board shall agree. In the event the board chooses to use the city's legal counsel, actuary or other professional, technical or other advisors, it shall do so only under terms and conditions acceptable to the board. (e) The duties and responsibilities of the board shall include, but not necessarily be limited to, the following: 38 of 77 (1) To construe the provisions of the system and determine all questions arising thereunder. (2) To determine all questions relating to eligibility and membership. (3) To determine and certify the amount of all retirement allowances or other benefits hereunder. (4) To establish uniform rules and procedures to be followed for administrative purposes, benefit applications and all matters required to administer the system. (5) To distribute to members, at regular intervals, information concerning the system. (6) To receive and process all applications for benefits. (7) To authorize all payments whatsoever from the fund, and to notify the disbursing agent, in writing, of approved benefit payments and other expenditures arising through operation of the system and fund. (8) To have performed actuarial studies and valuations, at least as often as required by law, and make recommendations regarding any and all changes in the provisions of the system. (9) To perform such other duties as are required to prudently administer the system. (Ord. No. 0-15-01, § 1(Att.), 2-25-15; Ord. No. 0-17-03, § 2, 8-23-17) 39 of 77 4 regular members are needed to make a quorum. In the event a regular member cannot make the meeting, an alternate steps in. POLICE RETIREMENT BOARD OF TRUSTEES 4-YEAR TERMS Two Members Appointed by City Council Vacant Term to expire 7/2025 Andrea Ring Term to expire 5/2024 407 Quarry Lane Sebastian, FL 32958 (276) 920-1715 Andrearinge-att.net Two Members Elected bv Police Officers Capt. Tim Wood Term to Expire 10/2021 Det. Ken McDonough Term to Expire 6/2025 One Member Appointed by Board and Confirmed by City Council Paul Williamson Term Expires 1/2022 12785 Roseland Road Sebastian, FL 32958 913-2543 paul an.r)aulwilliamsonandcomoanv.com 40 of 77 CMC* HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: July 14, 2021 Agenda Item Title: Community Development Block Grant (CDBG) Amended Annual Action Plan for FY 2020/2021 Public Hearing and Adoption of Resolution No. R-21-11 Recommendation: Staff recommends approval of the Community Development Block Grant (CDBG) Amended Annual Action Plan for FY 2020/2021 through adoption of Resolution No. R-21-11 Backs round: In September 2020 the City received notification of a special allocation of CDBG funds to be used to prevent, prepare for, and respond to COVID-19 in the amount of $166,378.00. This allocation was authorized by the Coronavirus Aid, Relief, and Economic Security (CARES) Act, Public Law 116-136, to respond to this public health crisis. The City is required to amend the 2020/2021 Action Plan to use these funds. The amended total funding for 2020/2021 is $293,473.00. HUD requires all amendments to be completed by August 16, 2021. Staff has spent a great deal of time attempting to determine how these funds could be spent and approved by HUD. Attached please find the "HUD Summary of Primary CDBG Activity Categories to Support Coronavirus", May 2020. The Activities including CARES funding proposed are: Housing Rehabilitation (Veterans, Elderly and Disabled); Public Improvements (Sidewalks); Public Parks and Recreation; and Administration. The estimated amount to benefit low- and moderate -income persons for the CDBG-CV Program is 70%. The City expects no displacement of families, individuals, or businesses to occur as a result of the activities. Should displacement occur as a result of any project or activity, the City will follow the regulations of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. The Action Plan has been developed using an estimate of the amount of 2020 CDBG entitlement funding that the City anticipates receiving from the U.S. Department of Housing and Urban Development (HUD). Funding amount revisions will be made to the activities in the Action Plan should the exact amount of funding awarded by HUD differ from this estimate. Priority activities will remain the same regardless of the amount of funding received from HUD. The City will adhere to the Citizen Participation Plan amendment requirements if an activity will be added to or cancelled from the Action Plan. The City may also use unprogrammed CDBG monies to fund 2020 CDBG activities as needed or/or until the 2020 funds are made available from HUD. There were no comments presented to the Community Development Department in regards to the allocation of funds during the commenting period. Resolution No. R-21-11 provides for the approval of: (1) Approves the 2020/2021 Amended Annual Action Plan; (2) and authorizes the City Manager to execute and transmit all required documents to the U.S. Department of Housing and Urban Development. 41 of 77 If Agenda Item Reauires Expenditure of Funds: Budgeted Amount: 293,473 Total Cost: 293,473 Funds to Be Utilized for Appropriation: CDBG Attachments: 1. Amended Annual Action Plan (FY 2020\2021) 2. Resolution No. R-21-11 3. Public Notice Attachment 4. HUD Summary May 2020 5. HUD Allocation notification September 2020 Administrative Services Departmen eview� City Attorney Review: Procurement Division Rev' w, if app! cable: City Manager Authorization: Date: 42 of 77 MY OF SJEB�' �A1V HOME OF PELICAN ISLAND ANNUAL ACTION PLAN 2020-2021 CARES ACT AMENDMENT Prepared by: Guardian CRM Inc 1e -f„ City of Sebastian Amended Annual Action Plan 2020 July 14, 2021 1 I. EXECUTIVE SUMMARY The City of Sebastian Community Development Department is pleased to present an amendment to the Annual Action Plan for 2020. This plan addresses programs for the Community Development Block Grant (CDBG) funding provided by the U.S. Department of Housing and Urban Development and identifies the first programmatic year specific objectives and outcomes, including supplemental funding under the CARES Act CDBG funding. This amendment adds CDBG COVID (CV) funding from the CARESIHEROES Acts to the Annual Action plan for use in preparing for, preventing, or responding to the COVID 19 outbreak. Congress provided $5 billion in the CARES Act for the Community Development Block Grant (CDBG) program to states, metropolitan cities, urban counties, and insular areas. At least 70 percent of every grant must be expended for activities that benefit low- and moderate -income persons by providing housing, a permanent job, a public service, or access to new or significantly improved infrastructure. The remaining 30 percent may be used to eliminate slum or blighted conditions, or to address an urgent need for which the grantee certifies it has no other funding. Eligible activities include: • Public service activities • Housing -related activities • Public improvements and facilities • Activities to acquire real property. • Economic development activities • General administrative and planning activities Activities must benefit residents within the jurisdiction of the grantee or as permitted by the CARES Act. Activities must not duplicate benefits from other sources of funding, such as FEMA, or regular CDBG. To provide a suitable living environment This includes improving the safety and livability of neighborhoods; increasing access to quality facilities and services; reducing the isolation of income groups within areas by de -concentrating housing opportunities and revitalizing deteriorating neighborhoods; restoring and preserving natural and physical features of special value for historical, architectural, or aesthetic reasons; and conserving energy resources. To provide decent housing Included within this broad goal are the following: assist homeless persons in obtaining affordable housing; retain the affordable housing stock; increase the availability of permanent housing that is affordable to low- and moderate -income residents without discrimination; and increase supportive housing the includes structural features and services to enable persons with special needs to live in dignity. To expand economic opportunities Within this goal are creating jobs accessible to low and very low-income persons; providing access to credit for community development that promotes long term economic and social viability; and empowering low- income persons in federally assisted or public housing to achieve self-sufficiency. II. CITIZEN PARTICIPATION This plan was created through consultation with various stakeholder agencies and a public hearing. The meeting was properly noticed for 14 days and was open to the public for comment on the needs of low- to moderate -income persons in the City. A waiver was used to allow for a 5-day comment period instead of 30 for implementation of CDBG CV funds. The City has not received any written comments relative to the CDBG program, and if any are received, they will be documented in future Action Plans. III. RESOURCES 1 1 „f 77 City of Sebastian Amended Annual Action Plan 2020 July 14, 2021 2 The City is slated to receive an allocation for the CDBG program for FY2020 of $127,095 plus $166,378 of special allocations of CDBG COVID funding. Utilizing CDBG funds will help leverage other funds, including monies from the tax increment financing district (Community Redevelopment Area) and other dedicated revenue funds for capital improvements. Table 1: Funding Sources Funding Source Community Development Block Grant Amount $293,473 IV. ANNUAL OBJECTIVES During the first year, the City wishes to keep the program simple to meet the national objective of benefiting low to moderate income persons through housing and eliminating blighted/deteriorated public facilities. The goals and objectives to be carried out during the action plan period are indicated by placing a check in the following boxes: L1 n ►1 0 ■❑ Objective Category 1 ® ' Objective Category: J ❑ Objective Category: Decent Housing Suitable Living Expanded Economic Environment Opportunities Which includes: i Which includes: Which includes: assisting homeless persons ® I improving the safety and ❑ job creation and retention obtain affordable housing I livability of neighborhoods assisting persons at risk of becoming homeless retaining the affordable housing stock increasing the availability of affordable permanent housing in standard condition to low-income and moderate -income families, particularly to members of disadvantaged minorities without discrimination based on race, color, religion, sex, national origin, familial status, or disability increasing the supply of supportive housing which includes structural features and services to enable persons with special needs (including persons with HIV/ADOS) to live in dignity and independence providing affordable housing that is accessible to job opportunities ❑■ X I eliminating blighting influences and the deterioration of property and facilities increasing the access to quality public and private facilities reducing the isolation of income groups within areas through spatial deconcentration of housing opportunities for lower income persons and the revitalization of deteriorating neighborhoods restoring and preserving properties of special historic, architectural, or aesthetic value ❑ establishment, stabilization, and expansion of small business (including micro - businesses) ❑ the provision of public services concerned with employment ❑ the provision of jobs to low-income persons living in areas affected by those programs and activities under programs covered by the plan n availability of mortgage financing for low-income persons at reasonable rates using non-discriminatory lending practices conserving energy resources ❑ and use of renewable energy sources access to capital and credit for development activities that promote the long-term economic social viability of the community City of Sebastian Amended Annual Action Plan 2020 July 14, 2021 3 "r Table 2: 2020 CDBG Activities Activity Amount Sidewalk Repair/Replacement ADA CRA $92,426.39 (CDBG 46% / CDBG-CV 30%) Home Repair Program for Veterans, Elderly and Disabled (CDBG 54%) $58,030.75 Public Parks and Recreation (CDBG-CV 70%) $98,994.91 Administration (CDBG/CDBG-CV 15%) $44,020.95 _ F TOTAL $293,473.00 The City of Sebastian's Community Development Department staffs are the lead agency for the development and implementation of the Consolidated Plan and the Annual Action Plan. The Staff, stakeholders, and the City Council itself have all worked in cooperation for the development of the plan. V. DESCRIPTION OF ACTIVITIES PROJECT 1— PUBLIC IMPROVEMENTS AND FACILITIES, SLUM AND BLIGHT ELIMINATION Sidewalk Renair/Renlacement (North Central Avenue) 1. Description: Engineering design and construction of an ADA sidewalk from the community center to US Hwy 1. This is a heavily used path where the sidewalk is deteriorating and does not meet ADA. The project proposed to replace the blighted, crumbling downtown sidewalk with a wider new sidewalk and make a continuous path from the community center to US Hwy 1. The benefit from the work is removal of slum and blight. 30% of CV funds may be used for slum and blight. The wider, continuous sidewalk will allow for greater social distancing to pedestrian and other sidewalk users, thus preventing the spread of COVID. 2. National Objective: Slum and Blight Area Completion Date: September 30, 2030 3. Outcome Indicator: Replace blighted sidewalk with new ADA sidewalk within Sebastian's Community Redevelopment Area (CRA) 4. Outcome Statement: Eliminating blighting influences and the deterioration of property and facilities. Benefit to LMI Census Areas. Provide for wider ADA sidewalks in a main traffic area between the community center and US Hwy 1 and provide for greater social distancing. Specific reference to Sidewalks as an approved U.S. Department of Housing and Urban Development Summary of Primary CDBG Activity Categories to Support Coronavirus, May 27, 2020. PROJECT 2 — HOME REPAIR PROGRAM FOR VETERANS, ELDERLY AND THE DISABLED City Wide application for LMI Veterans, Elderly and the Disabled 1. Description: Provision of home rehabilitation work targeted for veterans. Home repairs may include rehabilitation to make the improvements for someone with disabilities. 2. Completion date: September 30, 2023 3. Service Area: City-wide 4. Outcome Indicator: Rehab Two LMI Households for Code, Safety and ADA needs 5. Outcome Statement: No major findings, and timely expenditure of funds. Benefit to two LMI households. PROJECT 3 — PUBLIC FACILITIES, LMI AREA (CENSUS TRACTS OF 51% LMI) Parks and Recreation (LMI Census Area) 1. Description: Engineering design and construction of Park improvements to Easy Street and Bark Park which are located within the LMI Census Area of the City. New Park facilities will allow for greater outdoor recreation with better circulation of air and separation distance. According to the CDC outdoor recreation is preferable to indoor recreation for COVID prevention. "If you want to spend time with people who do not live with you, outdoors is the safer choice! You are less likely to be exposed to COVID-19 during outdoor activities, even without the use of masks." CDC Website. CDC has recognized that most activities should be transitioned to the outdoors since transmission of the virus is substantially less than 1% in most studies. Being outdoors is essentially the best ventilation as particles have the space to infinitely dilute, disperse, and essentially disappear. 2. National Objective: LMI Area City of Sebastian Amended Annual Action Plan 2020 July 14, 2021 4*" "l I 3. Completion Date: September 30, 2023 4. Outcome Indicator: Improvements to Parks and Recreation facilities that prevent the spread of COVID. 5. Outcome Statement: Physical Park improvements. Benefit to LMI Census Areas. Prevention of covid spreading by providing for more outdoor recreational facilities in LMI areas. Specific reference to Parks, Recreational Facilities as an approved U.S. Department of Housing and Urban Development Summary of Primary CDBG Activity Categories to Support Coronavirus, May 27, 2020. VI. GEOGRAPHIC DISTRIBUTION/ALLOCATION PRIORITIES To further the objectives of the grant, it is necessary to identify the location of neighborhoods by Block Groups where many households are very -low, low- or moderate- income households. The Block Groups that have a population where the percent of low- income households is greater than 50% are illustrated on the map below and are listed as: • Block Group 3 of Census Tract 508.08 (55.92% LMI) • Block Group 2 of Census Tract 508.06 (54.75% LMI) • Block Group 1 of Census Tract 508.08 (60.26% LMI) • Block Group 1 of Census Tract 508.06 (54.22% LMI) • Block Group 2 of Census Tract 508.05 (50.51% LMI) Refer to the Consolidated Plan Chapter 1 for census tract maps. The CRA district qualifies as meeting the national objective of eliminating slum and blighted area as so designated by the City under Chapter 163, Part III, Florida Statutes. Therefore, CDBG funded activities would be eligible under the National Objective for those that "address slums and blight on an area basis" at 24 CFR, 570,208 (b) of the federal Regulations. VII. ANNUAL AFFORDABLE HOUSING GOALS For the first year, the City has not established any goals relative to housing. Rather the City seeks to support the County's use SHIP and other state funded programs developed through Housing Trust Funds for the provision of affordable housing. VIII. PUBLIC HOUSING The City will participate in any Public Housing needs assessment process to address needs and planned activities. IX. HOMELESS AND SPECIAL NEEDS The City of Sebastian does not receive public or private funds to address homeless needs. However, the City will provide technical assistance and staff support to the Treasure Coast Homeless Services Council. X. BARRIERS TO AFFORDABLE HOUSING The City will continue to support Comprehensive Plan and Land Development Code changes that address housing needs identified: • Regulatory barriers including zoning regulations and impact fees. • Need for additional affordable housing units. City of Sebastian Amended Annual Action Plan 2020 July 14, 2021 5 41 u' Strategies to remove these regulatory barriers include changing regulations to allocate density bonuses for developments that will build affordable units. Also, local municipalities may choose to refund impact fees and other fees like building permit fees. The Shimberg Center projects that over the next five, ten, fifteen years the need for housing, while affordable in Sebastian will continue to grow. The projected needs based upon households paying 50% or more of their income for housing costs. Refer to the Consolidated Plan Chapter 2 for Shimberg Center the projected affordable housing need. XI. OTHER ACTIONS Antiuoverty strategv The City will coordinate with various agencies whenever possible for activities like employment outreach and training to respond to individuals and families. Lead Based Paint The City will continue to coordinate with the State Department of Health whenever to ensure that structures in the housing program (as applicable) with lead based painted are properly remediated. XII. CDBG PROGRAM SPECIFIC REQUIREMENTS Of primary note, the City does not expect to generate or receive any program income from CDBG funded projects. There is not any program income received in a preceding year program. The City does not have a Section 108 loan. Surplus funds are not applicable in this annual action plan. There are no CDBG grant funds unexpended from a prior year. There is not income from float -funded activities. None of the projects listed in this action plan are categorized as "Urgent Need" per the HUD regulations. The City will ensure that over a three-year period, 70% of CDBG funds are utilized for activities that benefit low - and moderate- income persons. City of Sebastian Amended Annual Action Plan 2020 July 14, 2021 6 48 of 77 RESOLUTION NO. R-21-11 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT 2020/2021 AMENDED ANNUAL ACTION PLAN, RECOGNIZING RECEIPT OF ADDITIONAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING AUTHORIZED BY THE CORONAVIRUS AID, RELIEF AND ECONOMIC SECURITY ACT (CARES ACT), AND AUTHORIZING THE CITY MANAGER TO EXECUTE AND TRANSMIT ALL DOCUMENTS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; PROVIDING FOR CONFLICT, PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian adopted Resolution No. R-20-25 in November 2020 approving the CDBG 2020/2021 Annual Action Plan; WHEREAS, the City of Sebastian has prepared the 2020/2021 Amended Annual Action Plan pursuant to all requirements of the U.S. Department of Housing and Urban Development; and WHEREAS, the City of Sebastian received additional Community Development Block Grant (CDBG) CV1 funding in the amount of $74,778 and CV3 funding in the amount of $91, 600, for a cumulative amount for all allocation rounds of $166,378 authorized by the Coronavirus Aid, Relief and Economic Security Act (CARES Act), Public Law 116-136; and WHEREAS, the City of Sebastian is required to amend the 2020/2021 Action Plan to use these funds; and WHEREAS, Notice of the Public Hearing regarding the Amended Annual Action Plan was published in a newspaper of general circulation; and WHEREAS, the Amended Annual Action Plan was made available for review and comments 14 days prior to the adoption by City Council at City Hall and on the City website; and WHEREAS, the City of Sebastian conducted a public hearing on July 14, 2021, for citizen review and comment; and WHEREAS, the proposed CDBG projects and activities are consistent with the U.S. Housing and Urban Development's National Objectives. NOW THEREFORE, THE CITY OF SEBASTIAN HEREBY DETERMINES, FINDS, AND RESOLVES AS FOLLOWS: Section 1. (1) Approves the 2020/2021 Amended Annual Action Plan; (2) and authorizes the City Manager to execute and transmit all required documents to the U.S. Department of Housing and Urban Development. Section 2. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. 49 of 77 Section 3. SCRIVENER'S ERRORS. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 4. EFFECTIVE DATE. This resolution shall become effective upon adoption. The forgoing Resolution was moved for adoption by . The motion was seconded by and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd Vice Mayor Jim Hill Council Member Fred Jones Council Member Christopher Nunn Council Member Bob McPartlan The Mayor thereupon declared this Resolution duly passed and adopted this 141h day of July 2021. ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA By: Ed Dodd, Mayor Approved as to Form and Content for Reliance by the City of Sebastian Only - Manny Anon, City Attorney 50 of 77 CITY OF SEBASTIAN, FLORIDA PUBLIC HEARING AND COMMENT PERIOD NOTICE 2020/21 CDBG AMENDED ACTION PLAN CDBG COVID FUNDING The City of Sebastian is adopting an Amended 2020/21 Annual Action Plan for entitlement Community Development Block Grant (CDBG) requirements. The City is seeking input from potential stakeholders and the public on the needs of low-income citizens. Approximately $166,378 of CDBG CV (CARES/HEROES) funding is available to the City for improvements that benefit low -to -moderate income citizens of the City and that prepare for, respond to, or prevent COVID. These funds would be added to the 2020/21 Action Plan Budget. These funds must be used for one of the following purposes: 1. To benefit low -to -moderate income persons; or 2. To aid in the prevention or elimination of slums or blight; or 3. To meet other community development needs of a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, AND must 4. Prepare for, prevent, or respond to COVID. A public hearing will be held on July 14, 6:00 pm or as soon as may be heard thereafter in City Hall Chambers on 1225 Main Street, Sebastian Florida, 32958 for community organizations and the public to provide input into the action plan at the public hearing and during the comment period which commences on the day of advertisement. A draft plan has been developed based upon staff input and public comment. Activities proposed include housing repairs for veterans, elderly and special needs, sidewalks and pedestrian malls within the Community Redevelopment Area, and Parks and Recreation Improvements in LMI areas. The public is invited to review the draft amended action plan posted on the web at www.CitvofSebastian.org or to view hard copy by contacting Ms. Lisa Frazier, Community Development Director at phone: (772) 388-8228 or email: lfrazier(cc citvofr -! and provide comments. By way of HUD waivers concerning CDBG CV dollars, written comments can be provided to Ms. Lisa Frazier by July 14th, 2021. City of Sebastian City Council Fair Housing/Disability Access Jurisdiction and Equal Opportunity Employer 51 of 77 U.S Department of Housing and Urban Development Summary of Primary CDBG Activity Categories to Support Coronavirus • Time Period For Activities: Grantees must complete all activities ana expena an Tunas aurmg the pernoa or perrorrnance VT use gFdl]L. Grantees may reimburse allowable costs incurred before the period of performance. • Geographic Areas Served: Activities must benefit residents within the jurisdiction of the grantee or as permitted by the CARES Act. • Eligible Grantees: States, Metropolitan Cities, Urban Counties, and Insular Areas. The funding is a block grant. HUD makes allocations based on a formula and enters into grant agreements. HUD provides funds in a line of credit to the grantee. Recipient makes funding decisions to decide which activities to assist. Recipient may use its own staff, make a sub -grant, or procure a contractor. In some cases, a recipient may select a developer to carry out an activity. • Program objectives: 70 percent of all grant funds must benefit persons of low- and moderate -income. All CDBG activities must meet one of three national objectives of the program. • Form of assistance: Grantees can choose the form of assistance. Assistance for public services is typically provided as a grant. For other activities, grantees commonly assist activities through grants, loans, loan guarantees, reserve funds, or other mechanisms. • Major Cross -cutting Requirements: Environmental Review, Uniform Relocation Act, Financial Management, Labor Standards, Civil Rights and Equal Opportunity • Operating Costs of • Homeless/Aids Patients • Programs • Senior Services • Services for Persons with • Disabilities • Legal Services • Youth Services • Substance Abuse Services • Services for victims of domestic violence, dating violence, sexual assault or stalking • Employment Training • Crime Awareness/Prevention • Fair Housing Activities • Tenant/Landlord Counseling Ln • Child Care Services N • Health Services 0 5/27/2020 Low- and moderate- income (LMI) persons, families, clientele, or area; prevent or eliminate blight; meet unfunded, urgent local need Grantee may provide a new or increased level of a public service. All activities must result in achievement of a CDBG national objective, typically by providing services to an LMI clientele or to LMI persons residing in a qualified area. U.S Department of Housing and Urban Development Summary of Primary CDBG Activity Categories to Support Coronavirus • Abused and Neglected Children • Mental Health Services • Screening for Lead -Based Paint/Lead Hazards Poisoning • Subsistence Payments ® Security Deposits ■ Food Banks • Housing Information and Referral Services • Housing Counseling • Rehabilitation: Single and Multi -Unit Residential • Construction of Housing (limited) • Direct Homeownership Assistance • Housing Counseling • Public Housing Modernization • Energy Efficiency Improvements • Rehabilitation Administration • Lead -Based Paint/Lead Hazard Test/Abatement • Code Enforcement �vj�rr•��ac��n•�:rr::� ; LMI households; prevent or eliminate blight; meet unfunded, urgent local need Grantee may rehabilitate or reconstruct or convert structures, provide homeownership assistance, and housing counseling. Includes all activity costs such as applicant intake, construction specs and procurement, and construction. All activities must result in achievement of a CDBG national objective, typically by providing housing to an LMI household. • Senior Centers LMI households; prevent or Grantee may acquire, construct, reconstruct, or rehabilitate a cn • Facility for Persons with eliminate blight; meet public facility or improvement. All activities must result in CO o Disabilities unfunded, urgent local need achievement of a CDBG national objective, typically by providing access to a facility or improvement to an LMI clientele or to LMI 5/27/2020 2 0 -4 U.S Department of Housing and Urban Development Summary of Primary CDBG Activity Categories to Support Coronavirus • Homeless Facilities (not operating costs) • Youth Centers/Facilities • Neighborhood Facilities • Parks, Recreational Facilities • Parking Facilities • Solid Waste Disposal Facilities • Flood and Drainage Facilities • Water/Sewer Improvements • Sidewalks • Child Care Centers • Fire Stations/Equipment • Health Facilities • Removal of Architectural Barriers) • Acquisition of Property • Disposition • Clearance and Demolition • Clean-up of Contaminated Sites/Brownfields • Relocation • Rehabilitation: Publicly or Privately Owned Commercial/ industrial • Commercial/Industrial Land Acquisition/ Disposition • Commercial/Industrial Infrastructure Development • Commercial/industrial Building Acquisition, Construction, Rehabilitation • ED Direct: Financial Assistance to For -Profit Businesses 5/27/2020 persons residing in a qualified area. Duplications: Start by looking for possible federal duplications with: FEMA Disaster Relief Fund and Public Assistance, Treasury Coronavirus Relief Fund, USDA programs; local duplications with previously committed and available financial resources. Low- and moderate- income Grantee may buy, clean up, demolish, dispose of, and relocate (LMI) persons, families, or area; occupants from a property for a public purpose. prevent or eliminate blight; meet unfunded, urgent local need Low- and moderate- income Grantee may assist commercial or industrial activities or provide (LMI) persons, families, or area; direct financial or technical assistance to for profit businesses. All businesses providing LMI jobs activities must result in achievement of a CDBG national objective, or services; prevent or typically by creating or retaining permanent LMI jobs or serving an eliminate blight; meet LMI area. Project examples range from working capital loans, to unfunded, urgent local need neighborhood store expansion, to construction of railheads and seaports. __olrus v xb ca d Tnu v_ der v" ' f ex"' - to Tom— re,,.., ��• Oeu - of 5�6 �,ackg un-Ount\es un ment units °ch a�t\vit�es p\an for Nv by {Ormu\a \n `a��Must be o� access tQ no tO address an U °r Math and vba to non,ent\t\deterrn�n 5bm\t an Rot�on ro gh tees d nua\ grants nt O{ every �b\\c sere\ce,d oOna�t\ons, ra\ eOst share rOvis\Ons th an \n an 0 pence ent 1°a'e s\\Im °r bUghte P act�v\t�es. Gr t Objectives n the n°n fede n of benef\t \oilmen v\ded $3 b�U\u\a • At \east a perrnan tut! , be duP\\cat`o deve ram pro d by form hous`ng� ed to a\`rr` a , by sta fford act G©gG grog d\str\bate rov\d\ng may be us fonds `^\ y the 5ta ts. For more the be nsby p 0 percent When 9 , a\5° to erso fLInd`n& and a© OBG e\\i;`b\e' r°,� requireme b\1\\o erate',no° �hQ rernain\nas n° Othec 8G oN pro9 5e visit �pgG PrO r0m m re• Mies rt pN� Ma�C ac D ` �s a\other s°urges. t describe Qvirus, please about the MO h struct Un ty cent SNARE et by and dpes n° d \nfra s ne ds not m too more inf°rrn°t10n \ the cOmm �EpE0%. e0 funding `f th es..,purl oses Or, and respon ON t4c er {edera BG t0 add ormotiorePore f covid-19 ,O f MA ann aee must use GD ,t is provide b or d to preve cd g—Pro9r0ms' in 1 apP\y' a gra document rants Con mm�plonn 9 unary �pgG grants rams cdb is a sum about how rom off in ° ro 7nforrnatIO" hud g v/ r hudexchon e. h�ps.1/visit htt S. car please 0 512'112020 4 U.S. IMPARTi9ENT Of HOUSING AND URBAN DEVELOPMENT WAsr n NGToN. UC 2041 Ua01N1 ASSIS I AN] SECRETARY FOR COM%11iiNITy III.ANNINc AND DFATI 01IMEN i The Honorable Jim Hill Mayor of Sebastian City 1225 Main Street Sebastian, FL 32958 Dear Mayor Hill: September 11, 2020 hECEIVeD SEP " 8 n_n City at Sebastian City Clerk's orftce am pleased to inform you of a special allocation to your jurisdiction of Community Development Block Grant fiords to be used to prevent, prepare for, and respond to the coronavines (COVID-19). This allocation was authorized by the Coronavines Aid, Relief, and Economic Security Act (CARES Act), Public Law 1 16-136, which was signed by President Trump on March 27, 2020, to respond to the growing effects of this historic public health crisis. The CARES Act made available $5 billion in Community Development Block Grant Coronavirus (CDBG-CV) funds. Of this amount, the Department immediately allocated S2 billion on March 27, 2020, the same day President Trump signed the Act, based on the fiscal year 2020 CDBG Formula; this constituted the first round of CDBG-CV fiends. Next, $ l billion was required by the Act to be allocated to States and insular areas within 45 days of enactment of the Act; HUD accomplished this on May 11, 2020, and this constituted the second round of CDBG-CV funds. Finally, the remaining $2 billion in CDBG-CV funds was required by the Act to be allocated to states and local governments at the discretion of the Secretary on a rolling basis; HUD accomplished this on September 11, 2020, and this constituted the third round of CDBG-CV fiends. Additionally, up to $ 10 million will be set aside for technical assistance. Accordingly, this letter infornms you that your jurisdiction's allocation for time third round is $91,600. Your cumulative amount for all allocation rounds is $166,378. The CARES Act adds additional flexibility for both the CDBG-CV grant and, in some cases, For the annual FY2019 and FY2020 CDBG grants in these unprecedented times. The public comment period is reduced to not less than 5 days, grantees may use virtual public hearings when necessary for public health reasons, the public services cap is suspended during the emergency, and States and local governments may reimburse costs of eligible activities incurred for pandemic response regardless of the date. In addition, the CARES Act authorizes the HUD Secretary to grant waivers and alternative requirements of statutes and regulations the I -IUD Secretary administers in connection with the use of CDBG-CV funds and Iiscal year 2019 and 2020 CDBG funds (except for requirements related to fair housing, nondiscrimination, labor standards, and the environment). Waivers and alterative requirements can be granted when necessary to expedite and facilitate the use of funds to prevent. gw��.lmd.gov espanol.hud.gov 56 of 77 prepare for, and respond to coronavinis. 'file CDBG CARES Act Federal Register Notice (FR-621 S-N-01) was released on August 10, 2020. The notice describes the allocations and grant procedures applicable to the CDBG-CV grants. It also describes the program flexibilities, waivers, and alternative requirements that apply to the CDBG-CV grants as well as the fiscal year 2019 and 2020 CDBG grants. As further such flexibilities become available, they will be posted on HUD's website and distributed to grantees. The Department will also support grantees with technical assistance. As you develop your plan for the use of these grant funds, we encourage you to consider approaches that prioritize the unique needs of low- and moderate income persons and the development of partnerships between all levels of government and the private for -profit and non- profit sectors. You should coordinate with state and local health authorities before undertaking any activity to support state or local pandemic response. CDBG-CV grants will be subject to oversight, reporting, and the requirement that each grantee have adequate procedures to prevent the duplication of benefits (DOB). MUD will provide guidance and technical assistance on DOB, the prevention of fraud, waste, and abuse, and on documenting the impact of this program for beneficiaries. Reminder, all CPD Grantees must ensure they maintain active Dun and Bradstreet Numbering System (DUNS) numbers in the System for Award Management (SAM) system. Entities must have an active and unexpired DUNS before execution of grant agreements to avoid delays in the obligation of 11inds- which will delay your ability to drawdown funds in the Integrated Disbursement & information System (IDIS). Grantees are required to maintain an active SAMS registration by re -activating their DUNS number annually in the SAM system for the entire drawdown period oftheir grants. DUNS numbers can be registered and renewed each year at the following website: https:H%vww.sam.gov/SAM/. The Office of Community Planning and Development (CPD) is looking forward to working With you to successfully meet the urgent and complex challenges faced by our communities. If you or any member of your staff has questions, please contact your local CPD Field Office Director or CI'DOuestionsAnswered(ei!hud.t:ov. Sincerely. John Gibbs Acting Assistant Secretary For Community Planning and Development U.S. Department of I lousing and Urban Development 57 of 77 ML* SEBASMAN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meetinq Date: July 14, 2021 Aqenda Item Title: Harbor Lights Propertv 1215 Indian River Drive Recommendation: Request City Council direction on how to proceed with the disposition of the Harbor Lights Property, 1215 Indian River Drive. Background: The City published a Request for Proposal (RFP) for the sale of the Harbor Lights property, 1215 Indian River Drive: RFP Number 21-06. The RFP opening was held on July 2, 2021. The City did not receive any proposals for the property. This may be due in part to the mandatory pre -bid meeting requirement of the RFP. The City was contacted by others who did not attend the mandatory pre -bid meeting and wanted to provide proposals, however we could not entertain those proposals as they would not have been in compliance with the bid requirements. There are some options to consider moving forward: 1. Re- bid the sale of the property without a mandatory pre -bid. 2. Have staff demolish the structure and re -bid the vacant property. If Agenda Item Requires Expenditure of Funds: TBD Attachments: None Administrative Services Department Review: NIA City Attorney Review: NIA Procurement Division Review, if applicable: NIA City Manager Authorization: Date: 7121.21 58 of 77 ❑rvcf $E HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meetina Date: July 8, 2021 Aaenda Item Title: Approve Schulke, Bittle & Stoddard, LLC CSA-3 in the amount of $32,705.00 for Construction Engineering Inspection (CEI) Services relating to the construction of Hangar D at Sebastian Municipal Airport. Recommendation: Approve CSA-3 with Schulke, Bittle & Stoddard, LLC and authorized City Manager to approve related documents. Background: The grant agreement conditions outlined in Florida PTGA FM442004 for the construction of Hangar D at Sebastian Municipal Airport) calls for an independent, qualified engineer to perform Construction Engineering Inspection (CEI) services for this project. Schulke, Bittle & Stoddard, LLC, a City continuing consultant engineering company, has submitted a quote of $32,705 to perform CEI services, the scope of which is outlined in the supporting documents for CSA-3. If Agenda Item Reauires Expenditure of Funds: Project Amount $ 32,705.00 City funds $ 32,705.00 < Source: Airport Reserves Attachments: 1. CSA #3 — Schulke, Bittle & Stoddard, LLC 2. Exhibit A: Scope of Work 3. Exhibit B: Fee Administrative Services Department Review"/1 -I City Attorney Review: Procurement Division Review, if applicable:' City Manager Authorization: Date: ;;7 /%1dl 59 of 77 CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) Work Authorization No; #CSA-3 Project Identification: City of Sebastian Municipal Airport Hangar " D" Inspections (CEI) Description of Assignment: Schulke, Kittle & Stoddard, LLC will provide Inspection Services for site work and building construction of Hangar "D". See detailed Scope of Work (Exhibit A). Deliverable and Fee: 4.0 Construction Inspections Time Rate & Material Costs $32,705.00 (Not to Exceed) See detailed Fee Schedule (Exhibit B) Period of Services: 7'/2. months = 33 weeks (July 2021 to February 2022). AGREED: Engineering Consultan ll Date:--? � 2_67-i Schulke, Bittle & S ddard, LLC ---At test: ✓✓ Jeanette Williams, MMC, City Clerk City of Sebastian: Date: Paul E. Carlisle, City Manager Approved as to Form and Content for Reliance by the City of Sebastian Only: Manny Anon, Jr., City Attorney 60 of 77 SCOPE OF WORK — EXHIBIT A General Description Schulke, Bittle & Stoddard, LLC will provide Inspection Services for the Sebastian Municipal Airport Hangar "D" construction. Construction Inspections 4.0 Construction Inspections Consultant services are required for the field inspections and reports, and related construction administration services for the construction of site and building improvements necessary for the development of Sebastian Municipal Airport Hangar "D". SCOPE OF SERVICES The CONSULTANT agrees to perform professional services in connection with the project as required and as set forth in the following: A. GENERAL The CONSULTANT will provide professional engineering services for field inspections and reports for the construction of site and building improvements. 4.1 CONSTRUCTION PHASE: 01 The ENGINEER shall assist the CLIENT with the Contract Administration and Inspections, including: attend progress meetings, review shop drawings and contractors submittals, and provide routine site inspections to verify the work is proceeding in accordance with the plans and specifications for the purposes of certification upon completion of the work. Inspections shall be documented with written reports and digital photographs. The construction period is estimated to be seven and a half (7%) months, and CA and inspection fees have been estimated by the ENGINEER based on this time frame, and the tasks and frequency of services listed below. Anticipated tasks / services include: A. Site: On -site CA and Inspections 1. Coordinate and attend pre -construction meetings (1) 2. Attend progress meetings with contractor (bi-weekly) 3. Review shop drawings (All) 4. Review contractors pay requests (1 / month) 5. Periodic inspections of the site work (2+4 week) 6. Substantial completion inspection / punch list (1) 7. Review as-builts for adequacy and completeness (1) 8. Final inspection / final completion determination (1) B. Building: On -site CA and Inspections 1. Coordinate and attend pre -construction meetings (1) 2. Attend progress meeting with contractor (bi-weekly) 3. Review shop drawings (All) 4. Review contractors pay requests (1 / month) 5. Periodic inspections of the bldg construction (2 +-/ wk) 6. Inspection prior to all concrete pours 7. Substantial completion inspection / punch list (1) 8. Final inspection / final completion determination (1) Page 1 of 2 61 of 77 FEE SCHEDULE — EXHIBIT B SBS will be compensated with payment from the Client the following estimated amounts: Section Descriation Amount 4.0 Construction Inspections T.R.* $31,705.00 Reimbursables At Cost $ 1,000.00 Fee (Not to Exceed): $32,705.00 Services are estimated on a per hour basis, based on 33 weeks of work. Scope of Work It is anticipated that the inspections services required will include: • Pre -Construction Meeting 3 hours • Bi-Weekly Meeting (2 x 17 x 2) 68 hours • Pay Apps (6 x 2) 12 hours • Inspectors (8 hrtwk x 33) 264 hours • Unanticipated Emergencies 16 hours • Substantial Completion Inspector Report 4 hours • Review As-Builts 2 hours • Final Completion Inspection 4 hours 373 hours 373 hr x $85.00 $31.705.00 The actual amount may vary depending on the proficiency of the contractor, actual duration of construction, or other factors. Page 1 of 1 I 62 of 77 ' COMPENSATION A. Compensation: The CLIENT agrees to pay and the ENGINEER agrees to accept for services rendered pursuant to this Agreement, fees in accordance with the following: 1. Fees: For the CONSULTANT'S services, compensation shall be as follows: - On -site CA and Inspections T & M $ 31.705.00 - Reimbursables At Cost $ 1.000.00 TOTAL $ 32,705.00 (Not to Exceed) 2. Reimbursable Expenses: Reimbursable expenses include prints, copies, mail, Fed -Ex, application fees, etc. shall be paid direct by the CLIENT. Reimbursable expenses will be invoiced based on costs as defined in the schedule below. Time & Material: Fees indicated as Time & Material are estimates only, and all material costs and engineering fees will be based on actual reimbursable costs and time devoted by SIBS staff to these tasks multiplied by the hourly rates for the individuals working on the project (see Terms of Contract for hourly rates). Reimbursables: Reimbursables will be billed direct to the client at cost or paid direct by the client, and include permit application fees, surveying, soils and/or other required field tests, prints, copies, mailings/ FedEx, mileage, archeological or environmental consultation and studies, traffic analysis/ consultation, traffic counting, etc. Prints - $2.00/sheet Mileage - $0.575/mile Xerox Copies - $0.15/page Other Reimbursables — at cost Page 2 of 2 i 63 of 77 �1 SEEN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: July 14, 2021 AGENDA ITEM TITLE: Approval of the Recommended Spending Plan for the Coronavirus Local Fiscal Recovery Funds Program Established by the American Rescue Plan Act. RECOMMENDATION: Move to Approve the Recommended Spending Plan. BACKGROUND: Based on uses allowed by the American Rescue Plan Act, Staff recommends the following uses for the total $3,332,790.34 to be paid to the City: • $625,000 for lump -sum premium payments to eligible workers performing essential work during the COVID-19 public health emergency. This will cover $4,000 to current Police Officers and Sergeants, Code Enforcement Officers and Evidence Supervisor; $3,000 to other current full-time and part-time employees; and $1,500 to current Crossing Guards and to current part-time Building Department Employees. • $1,057,500 for the engineering and implementation of a program to connect all properties utilizing septic tanks in the Community Redevelopment Area to the County Sewer System. • $750,000 for the costs to improvements necessary to solve drainage issues with the Gardenia Ditch. • $750,000 for the construction of a con/span open flow design for drainage at Schumann Drive. • $150,290.34 remainder or any balance not fully used by the other items may be allocated as necessary to cover any excess to the other uses specified above. The City already received one-half of the funding and will receive the second -half a year later. Staff will need to schedule the above items as the funds become available. All the funds must be incurred by December 31, 2024. If Agenda Item Requires Expenditure of Funds: Budgeted Amount: A Project Will Be Established on Each Item. Total Cost: $3,332,790.34 Funds to Be Utilized for Appropriation: American Rescue Plan Act Attachments: None Administrative Services City Attorney Review: Procurement Division Revi City Manager Authorization: Date: �A,Af 64 of 77 CmL $E T_" HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meetinq Date: July 14, 2021 Title & Recommendation: Approve Work Authorization (CSA #2) for professional engineering services associated with developing a structural evaluation of the current Crab E Bills location in the working waterfront area from Johnson, Mirmiran & Thompson (JMT) for for $19,640.00; Authorize the City Manager to Execute Consultant Service Agreement (CSA #2). Backqround: Staff recommends that Council approve a work authorization (CSA #2) and authorize the City Manager to complete the required documents with Johnson, Mirmiran & Thompson (JMT) to develop a structural evaluation of the current Crab E Bills location in the working waterfront area. The Crab E Bills location in the working waterfront area has been identified by staff and City Council as needing a structural evaluation in order to adequately budget for any future costs associated with the property. JMT will provide an in-depth visual inspection of the structure on site and prepare a written report addressing the immediate structural modifications needed to provide for the safety of the occupants utilizing the facility. JMT will evaluate the structure and based upon professional opinion render a judgment as to any structure beyond repair, or as an imminent safety hazard. A brief narrative will be included to cover recommendations for code and ADA compliance similar to the structural report. Johnson, Mirmiran & Thompson (JMT) was selected to provide continuing services agreement for professional engineering/planning services for the City on January 13, 2021 with an initial contract term of three years effective February 22, 2021. If Aqenda Item Requires Expenditure of Funds: Total Cost: $19,640.00 Funds to Be Utilized: General Fund Reserves Attachments: 1. Work Authorization — Consultant Service Agreement (CSA #2) 2. Fee Proposal and Scope of Services from Johnson, Mirmiran & Thompson (JMT) Administrative Services Dep nt Revie City Attorney Review: Procurement Division Review, if pplica City Manager Authorization Date: 65 of 77 CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) Johnson, Mirmiran & Thompson (JMT) 3731 Oleander Avenue, Suite 138 Fort Pierce, FL 34982 Work Authorization No: CSA - # 2 Proiect Title: Structural Evaluation of Crab E Bills location in the working waterfront area IT IS AGREED to undertake the following work in accordance with the provisions of the Johnson, Mirmiran & Thompson (JMT) Master Agreement entitled "Non -Exclusive Agreement for Continuing Professional Consulting Services Agreement - City Wide" dated February 22, 2021. Description of Assignment: Johnson, Mirmiran & Thompson (JMT) will provide professional engineering services associated with developing a structural evaluation of the current Crab E Bills location in the working waterfront area. The Scope of Services for this task shall include the following: • Perform a full visual structural inspection of the facility on the site, • Review previous construction documents if available, • Provide a written report including recommendations for immediate safety repairs to only the structures deemed capable of being rehabilitated, • Provide a rough order of magnitude cost estimate of the repairs as well as a ranking of priorities of the repairs including the roof structure, floor structure and exterior wall structure, • Attend a meeting with the contractor/client to discuss the proposed repairs. Basic of Compensation/Period of Services: The above referenced description for CSA #2 and the work describe in the attached Fee Proposal dated June 22, 2021 will be performed for a fee in the amount of $19,640.00. AGREED: Date: David Stickles Vice President Johnson, Mirmiran & Thompson, Inc. Attest: Jeanette Williams, MMC, City Clerk CITY OF SEBASTIAN: Date: Paul E. Carlisle City Manager Approved as to Form and Content for Reliance by the City of Sebastian only: Manny Anon Jr., Esq., City Attorney 66 of 77 oRnMIT Turning Visions into Rcaliues � GIs June 22, 2021 Mr. Brian Benton, CPRP Leisure Services Director City of Sebastian 1225 Main Street Sebastian, FL 32958 RE: Fee Proposal for Structural Analysis — Crab E Bills JMT Job No 20-03637-003 Client Ref No. RFQ 21-01 Continuing Engineering Services Dear Mr. Benton: mm'"W0844 Johnson, Mirmiran & Thompson (JMT) is pleased to submit our fee proposal for providing professional engineering services associated with developing a structural evaluation of the current Crab E Bills location in the working waterfront area. The scope of services is provided on the following pages. The proposed Lump Sum fee estimate for providing these services is $19,640.00. See the attached manhour cost estimate. We understand that we will receive a written Notice -to -Proceed once you have reviewed and approved the enclosed estimates. JMT anticipates a start date within 5 days of Notice to Proceed, and delivery of completed files approximately four (4) weeks from NTP. If you have any questions or need further information, please do not hesitate to contact me at 954-233- 6563 or at dstickles(&amt.com. Very truly yours, JOHNSON, MIRMIRAN & THOMPSON, Inc. David Stickles, PSM Vice President Attachments: Scope of Services Cc: Chris Reddick, PE V 3731 Ole,�nder Avenue, Suite 108 Fore fierce, FI 34982 L. (772) 448-4459 % www.jml.com 67 of 77 RFQ 21-01 20-03637-003 City of. Sebastian Scope of Services June 22, 2021 JMT will perform a structural evaluation of the current Crab E Bills located at 1540 Indian River Drive, Sebastian, Florida 32958. The structural evaluation will include the following: Project Understanding: It is JMT's understanding that the City of Sebastian would like to engage JMT as structural engineers to perform a structural condition facility assessment of the structure located on the property at Crab E Bills restaurant. Concerns have been raised about the structural integrity of the existing structure. JMT will provide an in-depth visual inspection of the structure on site and prepare a written report addressing the immediate structural modifications needed to provide for the safety of the occupants utilizing the facility. JMT will evaluate the structure and based upon professional opinion render a judgement as to any structure beyond repair, or as an imminent safety hazard. Additionally, a rough cost estimate of any immediate repairs will be provided in the report as well as recommendations for repairs including some preliminary repair sketches. A brief narrative will be included to cover recommendations for code and ADA compliance similar to the structural report. Assumptions: JMT will be providing structural recommendations only and excludes any civil/site, architectural, mechanical, electrical, or plumbing services. If it is determined that any destructive testing is required, this will be outside of the initial proposal. Any dock inspection will be confined to above the water line. An underwater diving inspection is not included in this proposal. Proposed Scope - Structural Investigation - JMT will perform the following tasks: STRUCTURAL ENGINEERING SERVICES 1. Perform a further visual structural inspection of the facility on the site. 2. Review previous construction documents if available. 3. Provide a written report including recommendations for immediate safety repairs to only the structures deemed capable of being rehabilitated. 4. Provide a rough order of magnitude cost estimate of the repairs as well as a ranking of priorities of the repairs including the roof structure, floor structure and exterior wall structure. 5. Attend a meeting with the contractor/client to discuss the proposed repairs. II. PROJECT SCHEDULE 1. JMT estimates being able to begin work within one week after being issued an NTP. 2. The site inspection is expected to take 1 personnel for approximately 3 days. 3. The structural assessment report is anticipated to take 2 weeks to produce after the inspection. III. CLIENT RESPONSIBILITIES 1. Provide access for the project. 2. Provide construction documents if available. 3. Provide any previous inspection and or geotechnical report. Page 2 68 of 77 Crab E Bills Structural Evaluation City of Sebastian RFQ 21-01 Task No.: 3 JMTJob No. 20-03637-003 3 1 Page MANHOUR DERIVATION PERSONNEL POND SURVEYS PM CE 1 TOTAL PROJECT COST 1. Site Visit and Visual Inspection 4 32 0 0 36 $7,056.00 2. Structural Evaluation 8 56 0 0 64 $12,584.00 TOTAL 12 88 0 0 100 $19,640.00 69 of 77 Crab E Bills Structural Evaluation City of Sebastian RFQ 21-01 Task No.: 3 JMT Job No. 20-03637-003 4 1 Page CLASSIFICATION Project Manager Civil Engineer 2 Total Direct Expenses FEE DERIVATION MAN HOURS RATE FEE 12 x $236.00 = $2,832.00 88 x $191.00 = $16, 908.00 $ 19, 640.00 70 of 77 SET_" ; ; 0 t*_ � W HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meetina Date: July 14, 2021 Title &. Recommendation: Approve the Rotary Club of Sebastian Brewfest Special Event Agreement and Authorize the City Manager to execute appropriate documents. Backaround: The Rotary Club of Sebastian has approached the City requesting for the City to Host the Brewfest Special Event at Riverview Park. The City has worked with Brewfest Organizers, Marc Gingras and Scott Thiel to bring forward an agreement outlining the duties/responsibilities of the City, and the Rotary Club of Sebastian in producing the event. The agreement is presented in the Attachment section along with a sample agreement from the Shrimpfest for your comparison. The request and agreement is to make the event an annual One (1) day event. The 2021 request would be for Saturday, December 4th. The attached agreement would be in effect until December 315t, 2026 resulting in a 5 year agreement. Estimated costs to the City would only be for employee costs of approximately $750. This event will also benefit the City as a beneficiary of 25% of the net proceeds (gross minus expense) to be used by the City for improvements to City parks and events. If Aaenda Item Reauires EXuenditure of Funds: Total Cost: $750 Funds to Be Utilized: Leisure Services General Fund Attachments: 1. Rotary Brewfest Hosting/Sponsorship Agreement 2. Shrimpfest Hosting/Sponsorship Agreement Administrative Services Departm iew: ' City Attorney Review: Procurement Division Revi ifap icable: v City Manager Authorization Date: 717�� / 71 of 77 Rotary Brewfest Hosting Agreement This AGREEMENT made this , between the CITY OF SEBASTIAN, a Florida municipal corporation (hereinafter called the "CITY") and the Rotary club of Sebastian, Inc., a Florida non-profit corporation (hereinafter called the "THE CLUB") provides that: WHEREAS the CITY sponsors public festivals in the Riverview Park complex in the winter, spring, summer and fall of each year; WHEREAS it is desirable that the CITY sponsor a Holiday festival; WHEREAS the THE CLUB is incorporated for organizing a festival to be known as "Rotary Brewfest" in celebration of the unique aspects of life along the Indian River Lagoon and Florida Craft brewers, to be held each year in December; and WHEREAS, the CITY and THE CLUB desire that said celebration be centered on CITY'S Riverview Park complex; THEREFORE, IN AND FOR CONSIDERATION of the mutual benefits and promises herein, the sufficiency of which is hereby acknowledged by the parties, it is agreed: 1. The CITY shall sponsor THE CLUB'S Rotary Brewfest for the years 2021 through 2026 and the parties shall cooperate in conducting the Rotary Brewfest as set forth herein. This agreement shall terminate on December 31 ", 2026. 2. Termination for Convenience. Upon thirty (30) days' written notice to THE CLUB, the City may, for its convenience with or without cause, elect to terminate this Agreement. THE CLUB shall not be entitled to compensation for loss of anticipated profit. Upon thirty (30) days' written notice to the CITY, THE CLUB may, for its convenience and without cause, elect to terminate this Agreement. 3. THE CLUB, with the aid of the Rotary Brewfest Committee, shall organize and administrate all activities and events for the Rotary Brewfest, unless otherwise set forth herein, in compliance with all applicable city ordinances, resolutions, policies, Florida statutes, health codes and other governmental regulations, and subject to safety controls of the Police Department, Fire Marshall and Health Department. 4. The Rotary Brewfest shall entail, at a minimum, the serving of food from Local Food trucks, beer and/or wine and non-alcoholic beverages, and musical entertainment for one (1) afternoon period occurring on a date mutually agreeable to both parties targeted for the first Saturday in December. 5. Except as specifically set forth herein, THE CLUB shall have all financial responsibility for funding the Rotary Brewfest. It is recognized that the Rotary Brewfest is intended to be a fundraiser for local charitable and public -purpose projects and towards these purposes, THE CLUB may be compensated by vendors and others for use of the rights -of -way and park areas subject to this 72 of 77 Rotary Brewfest Hosting Agreement Agreement, as its non-profit status is maintained. However, THE CLUB shall control disbursement of all proceeds of the Rotary Brewfest in accordance with Florida Law and the Rules of the festival. 6. The CITY will be a beneficiary of 25% of the net proceeds (gross minus expense) to be used by the City for improvements to city parks and events. The balance of the net proceeds will be used by THE CLUB for Rotary projects throughout North Indian River County and one (1) beneficiary selected by the committee on an annual basis. 7. The CITY recognizes that THE CLUB is generally exempt from the Florida Sunshine Laws; however, THE CLUB will, within one hundred and twenty (120) days from the last day of the Rotary Brewfest, provide to the CITY an annual financial report, prepared, and certified by a Certified Public Accountant, showing THE CLUB Rotary Brewfest gross revenue, expenses and disbursements. Commencing as of 5 P.M. on the Friday preceding the event, the entire Riverview Park complex will be dedicated to the exclusive use of the Rotary Brewfest. No road closures are required before, during or after the event. The parking area at the parking spaces on Harrison Street shall be closed Friday night to allow use on Saturday for the event and the placement of food trucks. 9. THE CLUB shall have the use of the CITY portable band shell during the Rotary Brewfest. 10. The City shall provide law enforcement personnel as deemed necessary by the CITY's Chief of Police throughout the event. Any additional officers that may be needed shall be the responsibility of THE CLUB and will be responsible for payment. 11. The CITY shall provide public works personnel to supervise the event set-up, including initial preparation of the site, including insect control, and with event wrap-up. During the event, at least one CITY public works representative will be on site for troubleshooting duties. Additionally, the CITY shall provide all electric and water utilities that are available on site to be used for the Rotary Brewfest. THE CLUB shall be responsible for the removal of all trash and debris on the site and ensure the park; restrooms and other facilities are cleaned and sanitized at the end of the event. 12. Additionally, CITY shall publicize the event through its newsletter, governmental access channel, public signage, website, and all other available CITY information outlets. 13. The CITY shall be accorded the highest level of sponsorship for the festival and shall receive the publicity and recognition granted any others of that status. 73 of 77 Rotary Brewfest Hosting Agreement - 14. THE CLUB agrees to indemnify, defend, and hold CITY harmless from all claims of any nature, personal injury or property damage claims, liabilities, losses or causes of action which may arise out of the use and occupancy of the property by THE CLUB, its agents, employees, patrons and attendees. This paragraph shall survive the expiration or termination of this agreement. Nothing in this agreement shall be construed as the City waiving its immunity pursuant to §768.28, et seq., Florida Statutes, or any other sovereign or governmental immunity. 15. The CITY agrees to indemnify, defend, and hold THE CLUB harmless from all acts of gross negligence claims brought by employees or agents from CITY'S employees, agents or attendees, whatsoever arising from the exercise or obligations set forth hereunder. However, nothing in this agreement shall be construed as the City waiving its immunity pursuant to §768.28, et seq., Florida Statutes, or any other sovereign or governmental immunity. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year noted above. THE ROTARY CLUB OF SEBASTIAN, INC Scott Thiel, PRESIDENT OF THE CLUB ATTEST: Jeanette Williams, MMC CITY CLERK THE CITY OF SEBASTIAN: Paul E. Carlisle CITY MANAGER Approved as to form and legality for reliance by the City of Sebastian only: Manny Anion Jr., Esq., CITY ATTORNEY 74 of 77 ShrimpFest & Craft Brew Hullabaloo Hosting And Sponsorship Agreement This AGREEMENT made this 24th day of May 2017, between the CITY OF SEBASTIAN, a Florida municipal corporation (hereinafter called the "CITY") and the Rotary Club of Sebastian Recreational Foundation, Inc., a Florida non- profit corporation (hereinafter called the "FOUNDATION") provides that: WHEREAS, the CITY hosts public festivals in the Riverview Park complex in the winter, spring, and summer of each year; and, WHEREAS, it is desirable that the CITY host a spring festival; and, WHEREAS, the FOUNDATION is incorporated for organizing a festival to be known as "ShrimpFest & Craft Brew Hullabaloo" (hereinafter called the "ShrimpFest") in celebration of the unique aspects of life along the Indian River Lagoon, to be held each year in the spring; and, WHEREAS, the CITY and FOUNDATION desire that said celebration be centered around CITY'S Riverview Park complex; and, THEREFORE, IN AND FOR CONSIDERATION of the mutual benefits and promises herein, the sufficiency of which is hereby acknowledged by the parties, it is agreed: 1. The CITY shall be host to the FOUNDATION'S ShrimpFest for the years 2018 through 2023 and the parties shall cooperate in conducting the ShrimpFest as set forth herein. This Agreement shall terminate on 31 March 2023 2. The FOUNDATION ShrimpFest Committee, with the aid and assistance of necessary CITY personnel, shall organize and administer all activities and events for the ShrimpFest, unless otherwise set forth herein, in compliance with all applicable ordinances, statutes, health codes and other governmental regulations, and subject to reasonable safety controls of the Police Department, Fire Marshall and Health Department. 3. The ShrimpFest shall entail, at a minimum, the serving of Food, beer and/or wine and non-alcoholic beverages, and supply musical entertainment over a three-day period occurring on a date mutually agreeable to both parties targeted for the third weekend in March. Except as specifically set forth herein, the FOUNDATION shall have all financial responsibility for funding the ShrimpFest. It is recognized that the ShrimpFest is intended to be a fund-raiser for local charitable and public -purpose projects and that, towards these purposes; the FOUNDATION may be compensated by vendors and others for use of the rights -of -way and park areas subject to this Agreement. So, long as its non-profit status is maintained, however, the FOUNDATION shall 75 of 77 control disbursement of all proceeds of the ShrimpFest in accordance with the requirements of Florida Law and the Rules of the festival. 5. The FOUNDATION will, within one hundred and twenty (120) days from the last day of the ShrimpFest, provide to the CITY an annual financial report, prepared and certified by a Certified Public Accountant, showing all FOUNDATION ShrimpFest revenue and expenses. 6. Commencing as of 3 P.M. on the Thursday preceding the event, the entire Riverview Park complex, including the Yacht Club facilities, will be dedicated to the exclusive use of the ShrimpFest. Sebastian Boulevard and Harrison Street east of the adjacent private properties thereupon, and Indian River Drive between Coolidge and the southern boundary of the Park, will be closed to traffic commencing as of 7 A.M. on the Friday of the event. These restrictions shall continue until the conclusion of the ShrimpFest on Sunday evening. 7. The FOUNDATION is authorized to hold a boat show, car show or motorcycle show as part of the ShrimpFest. 8. The FOUNDATION shall have the use of the CITY portable band shell during the ShrimpFest. 9. The City shall provide law enforcement personnel as deemed necessary by the Chief of Police, throughout the event, including at a minimum one officer (either a certified sworn officer or a member of the departments volunteers) who shall be specifically assigned to duty at the Riverview Park Complex for security overnight on Thursday, Friday and Saturday evenings of the event. io. The CITY shall provide a reasonable system of off -site parking and transport during the event except for those occasions when the parties agree that the same is not needed. CITY shall bear the financial responsibility for this system. ii. The CITY shall provide public works personnel to supervise and assist in event set-up, including initial preparation of the site, including insect control, and with event wrap-up. During the event, at least one CITY public works representative will be on site for troubleshooting duties. Additionally, the CITY shall provide all electric and water utilities and additional portable restroom facilities as needed by the ShrimpFest. The CITY will make a reasonable attempt to operate and dispose of waste in an environmentally recommended fashion. 12. Upon submitting event advertising receipts, the CITY will reimburse the Foundation up to Five Thousand Dollars ($5,000). 76 of 77 13. Additionally, CITY shall publicize the event through its newsletter, governmental access channel, public signage, website and all other available CITY information outlets. 14. The CITY shall be accorded the highest level of sponsorship for the festival and shall receive the publicity and recognition granted any others of that status, 15. The FOUNDATION agrees to indemnify, defend and hold CITY harmless from any and all claims of any nature brought by the FOUNDATION members, or agents in the course of performing FOUNDATION'S obligations under this Agreement or from any claims by any persons arising from or damages incurred by the CITY from the wrongful acts of FOUNDATION members or agents whatsoever arising from the exercise of the privileges and obligations set forth hereunder. It is not intended for this provision to create any right of subrogation or any other third -party rights. is. The CITY agrees to indemnify, defend and hold FOUNDATION harmless from any and all negligence claims of any nature brought by employees or agents in the course of performing CITY'S obligations under this agreement, or from any claims by any persons arising from the wrongful actions of CITY'S employees or agents, whatsoever arising from the exercise of tie privileges and obligations set forth hereunder. Nothing herein shall be deemed a waiver of sovereign immunity. It is not intended for this provision to create any fight or subrogation or and other third -party rights, Agreed to on the Date first set forth above CITY OF SEBASTIAN f BY:If7,.—. Joe Griffin, City Manager ATTEST: Jeanette Wiiliams, City Clerk THE ROTARY CLUB OF SEBASTIAN RECREATIONA�L,FOUN�DATION, INC. By: j > t-, Burney Carter, Chairperson APPROVED AS TO FORM AND LEGALITY FOR RELIANCE BY THE CITY OF SEBASTIAN ONLY: Robert A Ginsburg, City Attorney 77 of 77