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Home My WebLink About07-19-2021 BAC AgendaanoF HOME OF PELICAN ISLAND SEBASTIAN BUDGET REVIEW ADVISORY COMMITTEE AGENDA 6:00 P.M. MONDAY — JULY 19, 2021 CITY HALL 1225 MAIN STREET a. Call to Order b. Pledge of Allegiance c. Roll Call d. Approval of Minutes: Meeting of July 12, 2021 e. Presentation of 3d Quarter Budget Report and Approval by the Committee. f. Consideration of Power Point on Committee's Recommendation to City Council on the Proposed Millage for FY 2021-22 and Approval by the Committee. g. Public Comments h. Next Meeting Date — Monday, August 16, 2021 for Updates on Major Changes to the Capital Improvement Program and Operating Budget i. Adjourn Agenda Attachments: • Minutes for Meeting of July 12, 2021 • Draft of 3rd Quarter Budget Report • Draft of Power Point on Committee's Recommendation to City Council on Proposed Millage for FY 2021-22 ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. ZOOM INFORMATION Please click the link below to join the webinar: ttDs:Hus02web.zoom.us/i/88012950471 Or One tap mobile: US:+13017158592„88012950471# or+13126266799„88012950471# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 301 715 8592 or +1 312 626 6799 or +1 929 436 2866 or +1 253 215 8782 or +1 346 248 7799 or +1 669 900 6833 Webinar ID: 880 1295 0471 International numbers available: ttvs://us02web.zoom.us/u/kevwKADIXC IV. CITIZENS BUDGET REVIEW ADVISORY COMMITTEE MINUTES OF REGULAR MEETING JULY 12, 2021 Acting Chairman Herlihy called the Citizens Budget Review Advisory Committee meeting to order at 6:00 p.m. Pledge of Alleaiance was recited by all. Roll Call Present: Mr. Hoffman Mr. Hall Mr. Herlihy Absent: Mr. Sullivan (a) -- Unexcused Mr. Napier -- Excused Ms. Cerda -- Excused Mr. Newhart -- Excused Mr. Wilson Mr. McGinn (at -large member) Also Present: Ken Killgore, Administrative Services Director/CFO Cindy Watson, HR Manager Joseph Perez, AV Technical Assistant Janet Graham, Technical Writer (via Zoom) Approval of Minutes: Meeting of May 17, 2021 Mr. Herlihy asked if all Committee members had reviewed the Minutes of May 17, 2021. All indicated they had. Mr. Herlihy called for a motion. A motion to accept the Minutes of May 17, 2021 as presented was made by Mr. Hoffman, seconded by Mr. Hall, and approved unanimously via voice vote. V. Presentation 'of Draft Budget by Ken Killgore, Administrative Services Director/CFO A. Power Point Presentation Mr. Killgore made a Power Point presentation (SEE ATTACHED) and pointed out that the Proposed budget will be presented to City Council on July 28th. At that meeting, Council has to set the proposed millage rate for the next fiscal year. He stated that it is hoped that the Committee will be in a position to formulate a recommendation tonight to City Council on what you recommend the proposed millage should be. He also stated that this Committee is scheduled for another meeting on Monday, July 19, and if the CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 2 MINUTES OF MAY 17, 2021 Committee cannot reach a decision tonight, at that meeting there will still be enough time to get the recommendation to City Council before they make their decision on July 28th He reviewed that this millage is what goes on the tax notices. We cannot go above that at the final budget hearings in September without incurring additional cost. It is best that the Committee give a proposed millage that gives us some flexibility. Mr. Killgore went over a summary of the General Fund budget, the Enterprise and other funds, and made some comments on the Capital Improvement program and talked about the property values and millage. He described the proposed addition of three employees to the City staff: one in MIS, one in the Police Department, and one in Leisure Services. There are no changes proposed to other positions. The total increase in the budget as it is proposed at this time is 1.6% or $227,000.00. The City is out of balance at this point, revenues being $108,401.00 less than expenditures. The rollback rate is calculated to be 3.0043 which adds $137,711.00 or 3.1% from tax roll additions. Personnel costs went up $513,000.00 essentially because the City has allowed a contingency for 3% across- the-board wage increases. The contracts have yet to be negotiated. There are meetings scheduled later this week to begin those negotiations. State revenues are $638,615.00 above this year's budget. Last year the City was dealing with a cutback the State arbitrarily made to its monthly payments. So basically the City has recovered the amount of the monthly payments it was getting from the State. They are now back at normal levels. As a result, the City will be substantially above its current year estimate on state revenues, and he shows a $638,000.00 increase comparing this year's budget for state revenue sharing and next year's budget. Mr. Killgore went line -by-line in describing the proposed budget figures. Mr. Hoffman inquired regarding the golf course numbers. Mr. Killgore stated the budget is balanced for the coming year, but invariably the amount of revenues that are budgeted do not come in as high as projected, typically because of the weather and other negative factors. Mr. Hoffman addressed the $20,000.00 that is budgeted to be spent on a capital project out of a reserve fund that is negative, and he suggested that this project may not be necessary and that maybe a harder look should be taken regarding golf course expenses. Mr. Herlihy suggested that, although there have been many discussions regarding the golf course, it is one of the largest amenities that this City has. He opined that the golf course is something that the citizens of Sebastian want. Mr. Hoffman stated he is not suggesting closing the golf course. However, he feels that the golf course should be more fiscally responsible and take a step back and realize how much money has been spent on the golf course in the last few years. Mr. Killgore pointed out that one of the reasons all that money was spent in the past few years is because during the years preceding that they were not doing any sort of improvements or upkeep or replacing equipment. CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 3 MINUTES OF MAY 17, 2021 Moving on, Mr. Killgore reviewed the financial state of the airport. He stated that the City is now moving in a positive direction as far as the airport and its future financial position. He also described some of the special revenue funds and the projects that are proposed for next fiscal year. He reviewed that the City is holding off on roadway improvements for next fiscal year, the reason being that over the past couple years there have been a lot of road improvements made. The work on the stormwater system is behind as far as addressing those streets that have been repaved. If the stormwater work is not done, there will be deterioration of the roadways. So the City wants to allow the stormwater work to be done as well as have the consultant back to do an updated road assessment. Mr. Hoffman asked regarding the $100,000.00 for the sidewalks —whether those are new sidewalks or replacements. Mr. Killgore said there is money budgeted for day-to-day replacement. However, the $100,000.00 is being directed towards adding sidewalks. Mr. Herlihy addressed the idea of holding off on road improvements for a year. He described the condition of Barber Street at the east end from Schumann Drive to Route 1 is plagued with potholes, as well as the 90-degree turn, which presents a hazard. He is very concerned about the idea of doing nothing to the roadways in the next fiscal year. Mr. Hall asked, if road improvements are held off, is the City still going to continue to address potholes that develop during that year. Mr. Killgore stated that the normal pothole situation will be addressed. Discretionary sales tax funding shows revenues looking favorable there as compared to the current year. Work has been started on the public works compound, and there was a ribbon -cutting ceremony held there last week. After a question from Mr. Hoffman about what slip lining is, Mr. Killgore described it as a pipe that is inserted into an existing pipe that is buried underground and is failing. Mr. Killgore described a $23 million project for canal restoration, and if the City gets that grant funding, $1 million of the $23 million is all that the City would have to match. Mr. Hall inquired what the priority projects are from the discretionary sales tax, and Mr. Killgore discussed how that is decided. The CRA Fund, the recreation impact fee Fund, the stormwater utility fund, the cemetery trust fund, the stormwater utility debt service, the law enforcement forfeiture fund, and the parking -in -lieu -of fund were discussed. The capital improvement program was described by Mr. Killgore as substantially more than last year. $11,876,000.00 is to be funded by grant funds, and a line -by-line list of the largest items for next fiscal year was explained. Mr. Killgore discussed the actual property values and the millage rates. He discussed the differences when using the 3.1514 versus the 3.0043 millage rates. The rollback rate is computed at the 3.0043 figure. CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 4 MINUTES OF MAY 17, 2021 Other considerations were described by Mr. Killgore as: • Labor agreements not yet negotiated • Compliance with referendum vote for $15.00 an hour minimum wage • Minimizing operating account increases and funding capital items with other funds or deferring them to future years as prices have spiked, and inflation has to be considered • Recommending setting proposed millage for the TRIM notice at 3.1514. Mr. Killgore called for questions or comments from the Committee members. Mr. McGinn: • Asked if there is any sense of the impact of the minimum wage increases, such as how many employees there are and how many dollars will be needed. Mr. Killgore stated he does not have that information readily available. Mr. Hall: • Regarding the public facilities compound, is there a time frame for this project? Mr. Killgore stated the original contract set forth a scheduled completion date of approximately May of next year. It may be some months after that, as there was a delay in getting the necessary permits. It is estimated that this facility will be completed before the end of next fiscal year. He also emphasized that the original contact amount is a guaranteed maximum price. • Regarding the change in the fund balance of $108,401.00, he noted that some of the revenues were above prior years. He asked if Mr. Killgore feels confident that these are good numbers. Mr. Killgore replied that one thing that has happened is the actual group insurance increase for employees is only 4.5% as opposed to the 6.7% increase projection. It is his belief that, if everything else holds true that is in the draft for the general fund, we will be able to actually balance the budget at rollback. • If the City is going to do a one-year delay on road improvements, he is going to suggest to the Committee that we go with the rollback rate, since we are fully funding the budget and still coming in with a balance that is above our targeted $5 million, knowing that during the year there could be other savings. • Regarding the $15.00 minimum wage, he inquired if there are a great many employees that it would affect. Mr. Killgore stated yes, there are a number of employees that are at less than $15.00 an hour. Mr. Wilson: CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 5 MINUTES OF MAY 17, 2021 • Is concerned regarding the rollback since the wage negotiations have not yet begun. He asked if Mr. Killgore has an idea as to where that is headed. Mr. Killgore stated he does not want to make a statement on that. Mr. Hoffman: Asked how the dollars from the American Rescue Act have impacted the City's budget. Mr. Killgore stated that the draft budget document that is before this Committee presently does not even address the American Rescue Act fund. (inaudible dialog) Supports using the rollback rate for the budget. He also supports using the current year's rate for the TRIM. Mr. Herlihy: Regarding the item in the budget that proposes adding three employees, he questions whether these people need to be added to the employee pool. He also asked regarding the need for a crime analyst in the Police Department. His other question is whether there is a real need for an events coordinator. He is concerned that every time an additional employee is added, it is not just the salary, but other expenses are also added. He understands the need for an additional person in the MIS Department. Mr. Killgore addressed the events coordinator position and the fact that the environment changes with time. As far as the additional employee in the Police Department, the requests for public records, the volume of people requesting information, and the need to comply with state statutes and what information is required to be compiled necessitates that we keep up with those demands. Mr. Hoffman also questioned the need for an events coordinator. Mr. Herlihy asked Mr. Killgore if he could ask the City Manager for a justification for that position and when he receives that if he would send it out to all the Committee members. Mr. Killgore said he will pass on the concern. Stated that this city has a very low debt of $804,000.00 as of the end of this budget year. It will all be paid off by December of 2022. Barring that we do not borrow anything in the interim, the City will have no debt. He suggests that that is amazing for this city or any city. He commended Mr. Killgore and his staff for keeping it that way. Regarding the canals, he inquired if the City would have to borrow money for the canal work. Mr. Killgore said that if the City gets the grants, the City's share would be $1 million, but he has not heard anything positive recently about that matter. He cannot say there is a firm commitment. Mr. Herlihy asked, if the City would have to come up with the $1 million, could the City borrow that amount. Mr. Killgore said no, that he would allocate it out of the discretionary sales tax fund. Regarding the millage rate, he agrees essentially with what has been said. However, he has some reservations. Mr. Killgore said he may know tentatively by CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 6 MINUTES OF MAY 17, 2021 the Wh of July how the labor negotiations are going. Part of the reason for setting the higher millage rate than rollback is things that may happen before the hearings in September. The $300,000.00+ that was spent on the yacht club is an example of unexpected things that can occur. Mr. McGinn recommends that we stay at the 3.1514 millage rate. Comments by Committee Members: Mr. Hall stated he believes the budget should come in at 3.0043, the rollback rate, and that they advertise the TRIM notice at the current millage of 3.1514. Mr. Herlihy called for a motion. A motion recommending to City Council that the TRIM notice be set at 3.1514 as set forth in the CFO's presentation, was made by Mr. Hoffman, seconded by Mr. Wilson and approved unanimously via voice vote. Mr. Herlihy commented that this Committee is somewhat unique in that all of the members are appointed directly by City Council. He believes that this Committee should make a presentation at the City Council meeting when Mr. Killgore makes his presentation. We should tell them what our recommendation is, tell them the things that were brought up here for them to hear if we cannot get an answer that makes sense to all of us about the number of employees that are being added. He stated this Committee should tell City Council that that is a concern of ours. Also, if the City is not spending any money on the roads next fiscal year, then the Committee members should say that so that Council understands that we have spent time looking at this budget, and we have spent time asking questions. He described how the process would work and asked the Committee members if they would support that suggestion. It was the consensus of the Committee that they would support this idea. VI. Public Comments -- None VII. Next Meetina Date -- Monday, July 19, 2021 to review 3'd Quarter Budget Report VIII. Adjourn There being no further business, Mr. Herlihy adjourned the meeting at 7:35 p.m. M Jg Date: WOO HOME OFPELICANISLMD CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: July 28, 2021 AGENDA ITEM TITLE: Resolution Accepting the 3rd Quarter Financial Report and Recognizing Necessary Amendments and Adjustments to the FY 2020-2021 Annual Budget. RECOMMENDATION: Move to approve Resolution R-21-12. BACKGROUND: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report and accomplishments are also included. Formal approval by the City Council was already given for adjustments needed to use unexpended Police equipment allocations for the Police Camera System payment; using Discretionary Sales Tax (DST) and Stormwater Reserves to prepare the Stormwater Master Plan; using DST Reserves to update the Email Server for cybersecurity threats; using General Fund Reserves to replace the Yacht Club Seawall; using Stormwater Reserves for Engineering Ditch Improvements between Gardenia and Evernia Street, and; using DST Reserves for an Electronic marquee Sign at City Hall. No further adjustments during the quarter require City Council approval. In accordance with the authority given by the Annual Budget Resolution, the City Manager can approve other budget transfers between accounts within Departments and to make adjustments necessary to implement programs, projects and expenditures that have been authorized by the City Council. Thus, the City Manager's adjustments included budget changes within his $15,000 spending authority, adjustments between budget accounts within the same departments, adjustments to closeout capital projects, as well as adjustments allocating additional funding sources. The above adjustments are listed in Exhibit "A" that is an attachment to the Resolution. If Agenda Item Requires Expenditure of Funds: Budgeted Amount: As per Exhibit "A" of the Resolution Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Resolution R-21-12 and Attachment "A" 2. 3d Quarter Financial Report, including Capital Project Status, Investments/Loans and Accomplishments Administrative Services Department Review: City Attorney Review: Procurement Division Review, if applicable: City Manager Authorization: Date: RESOLUTION NO. R-21-12 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021 AS PROVIDED FOR IN EXHIBIT "A'; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on June 30, 2021 indicated that there were no budget adjustments requiring formal approval by the City Council and that previously approved amendments and adjustments by the City Manager should be recognized; and WHEREAS, the City Council and City Manager have previously approved any other necessary amendments and adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2020 and ending September 30, 2021 has been amended and adjusted as necessary within the quarter ending June 30, 2021; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A"; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 4. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember vote was as follows: Mayor Ed Dodd Vice -Mayor Jim Hill Councilmember Bob McPartlan Councilmember Fred Jones Councilmember Christopher Nunn and, upon being put to a vote, the The Mayor thereupon declared this Resolution duly passed and adopted this 280' day of July 2021. ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA By: Mayor Ed Dodd Approved as to form and legality for the reliance by the City of Sebastian only: Manny Anon City Attorney EXHIBIT "A" OF RESOLUTION R-21-12 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED JUNE 30, 2021 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Police Body and_ In -Car Camera System_ 0 $39,292 $39,292 04/14/21 Approved using unobligated DST s & E ui men t Police Vehicle Equipment $728,500 ___________ _ ($39,292) _____________ $689,208 _____ Funds a ocate or of er o ice ehicles Equipment forpayment on Camera System_ Professional Services $200,000 $500,000 $700,000 04/28/20 Approved using DST and Appropriated from DST Fund Reserves ($10,798,855) ($350,000) ($11,148,855) .. ....... . - Stormwater Fund Reserves to increase the $200,000 budgeted from Stormwater Funds I Appropriated from Stormwater Reserves --------- - --------- - ----- -- --- -- ($280,478) - -- -- -- --- -- ($150,000) - --------- -- --- ($430,478) - ---- -- - to re are the Stormwater Master Plan. --- -- ---------------- - 'Computer Supplies 0 $28,519 $28,519 04/28/20 Approved using DST Reserves to -..__.._..._...�...__._._.__.____-....._._. _._ update the Email Server to protect against Appropriated from DST Fund Reserves ------------------------------------------------------------------------------------------------ ($11,148,855) ($28,519) ($11,177,374) the latest c bersecuntythreats ----------- --------------------------------- Infrastructure 0 $358,962 $358,962 04/28/21 Approved using General Fund Appropriated from General Reserves ($127 266) $358,962 486,228 Reserves to replace Yacht Club Seawall. Professional Services 0 $38,633 $38,633 05/26/21 Approved using Stormwater ;Appropriated from Stormwater Reserves ------------------------------------------------------------- ($430,478 ($38,633) ($469,111) - - Reserves for engineering needed to fill a ditch between Gardenia and_Evemia Street_ - - Improvements Other Than Buildings $176,010 $29,341 $205,351 05/12/21 Approved using DST Reserves for City Hall Electronic Marquee Sign. CRA and Appropriated from DST Fund Reserves ($11,137,374) ($29,341) ($11,166,715) Recreation Impact Funds were already budgeted for one at Riverview Park. ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment None During This Quarter _ J ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Various Police Accounts $20,600 $11,458 $32,0150 Adjustment for receipt of JAG Grant to be JAG Grant Revenues 0 ($11,458) ($11,458) used for training, supplies and equipment. ----------------------------------------------------------------------------------------------- Vehicles & Equipment $20,918 $7,457 $28,375 ---------------------------------------------- Applies salary savings from vacancies in 'Regular Salaries $523,481 ($4,783) __$518,698 the Police Department and proceeds from Sale of Surplus. Materials _ ($5,000)______ ($1,337) s$6,337), auctioning surplus materials and equipment Sale of Fixed Assets - -- - -- - - - - - - - -- $45,000 - - (------�---------(--- $1,337 - )----- $46,337 (--------) to purchase a cart to use at COPE events. ---------------------------------------------- Streets/Roads $605,913 $7,147 _$613,060 Uses unexpended Sidewalk/Bikepath Sidew alks/Bikepaths _ _ $55,860 _($3,573) $52,287 project funding and Cemetery Reserves for Appropriated from Cemetery Reserves-__-____ C$132,362_________($3,574) ...... ($135,936 - - -) en ine-rin services for roadwa s.______ --9- -ring o ay - Appropriated from DST Reserves ($11,177,374) $40,000 ($11,137,374) Closes N. Central Avenue Event Plaza Infrastructure $40,000--- ($40,000 0 project which is beingdeferred. ----------------------------------------- Appropriated from DST Reserves f - ($11,166,715) --- ----- --------------------- $14,652 ($11,1.52,063) - --------------------------------------------- Closes Pickleball project and returns Improyements Other Than Buildings ____________ $619,762 ($14,652) $605,110 unexpended balance to DST Reserves. ------------------------- Appropriated from DST Reserves ($11,152,063� $181 ($11,151,88) Closes Email Server project and returns Computer Supplies $28,519 ($181) $28,338 unexpended balance to DST Reserves. CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT THIRD QUARTER ENDING JUNE 30, 2021 SUMMARY THE THIRD QUARTER FOR GENERAL FUND ENDED WITH 78.3% . OF THE TOTAL BUDGETED REVENUES RECEIVED DUE FROM General Fund Revenue HIGHER PAYMENTS OF INTERGOVERNMENTAL REVENUES. ALSO NOTED IS THAT REPORTED FRANCHISE FEES AND 5,000 EAdi.tedodpt .Yearto Date UTILITY TAXES ONLY INCLUDE 8 MONTHLY PAYMENTS. OVERALL, DEPARTMENTS HAVE SPENT ONLY 70.3% OF THE apoD BUDGETED AMOUNTS. ; 3,000 0 F 2,000 GENERAL FUND SUMMARY 1,000 Budget YTD % - -� eg e� es a �P` d% Est Beginning Balance $ $ 5,703,001 J9\d�t�x`�� "vt� Ad Valorem Taxes 4,563,724 4,516,685 99.0% Franchise Fees 1,462,101 850,597 58.2% Utility Taxes 3,122,777 1,832,611 58.7% Hurricane Recoveries 143,666 - 0.0% Intergovernmental 2,341,085 2,073,729 88.6% Charges for Service 744,033 559,495 75.2% General Fund Expenditures Licenses and Other 578,700 338,255 58.5% Transfers From Other Funds 185,000 112,500 60.8% 6,500 M"d, red-,. MYeif 10 D.. Total Revenues $ 13,141,086 $ 10,283,872 78.3% 5,500 From fund Balance 500,360 - 0.0% 24 •500 Total Sources 13,641,446 5 10,283,872 75.4% L0 3'500 r 2,500 City Council 59,737 38,163 63.9% 1,500 City Manager 292,499 209,718 71.7% °oa ■.. _� -. ` eft City Clerk 217,040 150,292 69.2% �"':. City Attorney 201,426 136,750 67.9% Admin Services 707,722 494,035 69.8% MIS Division 516,961 387,769 75.0% Police Department 6,416,362 4,714,320 73.5% Roads and Drainage 1,040,937 687,103 66.0% y Public Facilities 1,095,203 766,505 70.0% Leisure Services 1,122,549 765,477 68.2% ALTHOUGH WE HAD THE UNANTICIPATED EXPENDITURE OF Community Dev. 517,184 366,228 70.8% $358,786 TO REPAIR THE YACHT CLUB SEAWALL, IT STILL Non -Departmental 1,348,812 795,705 59.0% SEEMS LIKELY THAT WE WILL END THE YEAR WITH OUR Total Expenditures $ 13,536,432 $ 9,512,065 70,31/6 TARGET OF $5 MILLION IN RESERVES. Unappropriated 105,014 n/a GENERAL FUND BALANCE FORECAST r Total Uses $ 13,641,446 $ 9,512,065 69.7% Fund Balance R&R Account Ending Unappropriated Fund Balance $ 6,474,808 Beginning Reserves 10/01120 5,428,001 5 275,000 Year to Date Revenue 10,283,872 THE $143,666 ON HURRICANE MATTHEW STILL REMAINS Fund Balance/R&R Changes to Date: UNPAID AND WAITING ON A DETERMINATION FROM FEMA. Unfinished Air Projects (39,379) Replaced Air Conditioner (57,964) FEMA RECENTLY REQUESTED MORE INFORMATION, SO Adjusted for 2% Raises (123,846) WE HOPE THEY MAY ULTIMATELY ACT ON THIS. Adjusted for Holiday Bonuses (11,650) Adjusted for 1 % Raises (46,492) Server Room Air Conditioner (6,221) $2,250 Hurricane Reimbursements Hardee Park Restroom Lock (1,224) $2,000 $143,666 More Due Working Waterfront Seawall (14,837) Community Center Roof (5,000) $1,750 I 1 Park Irrigation Repairs (2,730) $1,500 ■ Eligible ■ Received Yacht Club Seawall (358,962) VVVV Year to Date Uses $ (580,229) 4 (37,976) $1,250 l Other Expenditures (8,843,860) $1,000 Current Reserves $ 6,28/,/84 $ 137,024 Expected Changes to Year End: $750 Additional Revenues 3,057,214 $500 I Additional Expenditures (3,829,381) - ' Ending Reserves S 5,515,617 5 187,024 $250 Contingency Balance $ 105,014 Adjust R&R to $275,000 (87,976) 87,976 $ Matthew Irma Dorian Totals 1 Ad usted Reserves $ 5,532,655 5 275,000 IIn Eligible $1,581,745 $547,325 $34,104 $2,163,174 Assigned Funds (748,742) n Received $1,438,079 $547,325 $34,104 $2,019,508 Net Unassigned Reserves a 4,783,913 c 2'15,000 Total Unassigned Reserves $ 5,058,913 Projected in 2021 Budget $ 5,141,412 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT THIRD QUARTER ENDING JUNE 30, 2021 SUMMARY MOST OF THE STORMWATER FEES ARE COLLECTED. GOLF COURSE BALANCES EXCLUDE THE LOANS FROM THE PROJECTED NET AVAILABLE FUNDS ARE HIGHER THAN THE GENERAL FUND AND BUILDING FUND WHICH WERE 2021 BUDGET PROJECTIONS. COMMMITTED FOR IRRIGATION/CLUBHOUSE WORK. ENDING RESOURCES ARE PROJECTED TO BE BETTER THAN WHEN STORMWATER FUND SUMMARY WE PREPARED THE 2021 BUDGET PROJECTIONS. Beginning Fund Balance Stormwater Fees Interest Total Revenues From Fund Balance Total Sources Operating Expenditures Capital Outlay Contingency Transfer to Capital Projects Total Uses Ending Fund Balance Expected Change to Year End: Additional Revenues Additional Experldttures Additional Capital Outlay Transfers toCapilal Projects 913OU1 Net Avail able Funds Projected in 2021 Budget $ $ Budget 2,039,714 44,844 2,084,558 $ 280,478 2,365,036 $ 1,533,653 254,200 31,202 545,981 2,365,036 $ . g YTD 1,375,749 1,953,246 3,710 1,956,956 3,332,705 1,021,491 123,824 1,325 1,146,640 2,186,065 127,602 (512,162) (130,376) (544,656 1.126.473, $04,968 % 95.8% 8.3% 93.9% 0.0% 140.9% 66.6% 48.7% 0.0% 0.2% 48.5% AIRPORT REVENUES ARE HIGHER THAN 75% OF BUDGET AND EXPENSES ARE 69.7%. THE DST LOAN IS PAID IN ONE PAYMENT IN THE LAST QUARTER. BEGINNING AND ENDING RESOURCES HAS BEEN ADJUSTED TO EXCLUDE THE $527,891 LONG-TERM LIABILITY FOR THE DST LOAN. Beginning Resources Charges for Service Rent Miscellaneous Total Revenues From Fund Balance Pro Shop Sales Pro Shop Purchases Sales vs. Cost of Sales Total Sources Operating Expenses Carl Loan Payments Total Operating Expense General Fund Payment Building Fund Payment Total Uses Total Ending Resources Expected Change to Year End: Additional Sources Additional Uses 9130/21 Ending Resources Projected in 2021 Budget GOLF FUND SUMMARY Budget $ 5 1,436,025 30,000 8,460 1,474,485 9,576 108,172 (70,000) 38,172 1,512,657 $ 1,382,900 $ 56,391 1,439,291 35,000 38,366 1,512,657 $ . 5 S S YTD (640,608) 1,227,634 25,001 6,279 1,258,914 76,827 (56,540) 20,287 1,279,201 1,023,165 51,691 1,074,856 31,972 1,106,828 (468,235) 233,456 (405,829) (640,608) (672,196) 85.5% 83.3% 74.2% 85.4% Na 71.0% 80.8% 53.1 % 84.6% 74.0% 91.7°k 74.1 ib Na 83.3% 73.2% Ll AIRPORT FUND SUMMARY BUILDING FUND ENDING RESOURCES REMAIN AT GOOD Budget YTD % LEVELS. THIS EXCLUDES THE STATE MANDATED REBATE Beginning Resources $ $ 338,559 PAYABLE AND THE $1,175,140 LONG-TERM ADVANCE DUE FROM THE GOLF COURSE. Rents 479,191 374,822 78.2% Investment Income 1,065 546 51.3% BUILDING FUND SUMMARY Miscellaneous 83,314 69,307 83.2% Budget YTD % Beginning Resources $ . $ 821,128 Total Revenues 563,570 444,675 78.9% Licenses and Permits 840,800 965,522 114.8% From Fund Balance 1,690 - 0.0% Charges for Service 15,300 23,676 154.7% Total Sources $ 565,260 $ 783,234 Fines and Forfeits 6,350 4,050 63.8% Miscellaneous 18,922 11,098 58.7% Operating Expenses 380,505 277,486 72.9% Golf Fund Loan Payments 38,366 28,775 75.0% General Fund Advance 150,000 112,500 75.0% Total Revenues 919,738 1,033,121 112.3% From Fund Balance 37,861 - 0.0% DST Fund Loans 30,500 - 0.0% Total sources 957,599 1,033,121 107.9% Capital Outlay 4,255 4,255 100.0% Operating Expenses 898,053 555,796 61.9% Total Uses $ 565,260 $ 394,241 69.7% Capital Outlay 46,957 22,957 48.9% Total Ending Resources $ 388,993 Contingency 12,589 We Total Uses $ 957,599 $ 578,763 60.4% Expected Change to Year End: Total Ending Resources $ 1,275,496 Additional Revenues 118,895 Expected Change to Year End: Addditional Uses (171,019) Additional Revenues (113,383) Additional Uses (378,846) 9130121 Ending Resources $ 336,869 9130/21 Ending Resources $ 783,267 Projected in 2021 Budget $ (38,046) Projected in 2021 Budget $ 754,730 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/21 2017/2018 2018/2019 2019/2020 2020/2021 2020/2021 2020/2021 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget GENERALFUND - TAXES -6,443,086.70 -6,414,431.78 -6,520,843.74 -7,199,893.30 -9,148,602.00 78.70% LICENSES & PERMITS -148,557.23 -129,646.66 -127,799.85 -148,399.20 -149,200.00 99.46% INTERGVT'L REVENUE -3,290,626.32 -2,461,725.97 -1,836,443.48 -2,073,728.86 -2,496,209.00 83.08% CHARGES FOR SERVICE -303,708.80 -444,951.03 -445,517.76 -559,495.46 -744,033.00 75.20% FINES AND FORFEITS -33,063.77 -45,155.16 -44,094.67 -33,016.48 -50,900.00 64.87% MISC. REVENUE -253,287.11 -317,441.11 -318,255.61 -156,838.24 -381,274.00 41.14% TRANSFERS IN -543,749.94 -29,999.97 -18,749.97 -112,500.00 -185,000.00 60.81% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -486,228.00 0.00% GENERAL FUND REVENUE -11,016,079.87 -9,843,351.68 -9,311,705.08 -10,283,871.54 -13,641,446.00 75.39% CITY COUNCIL 37,146.78 35,275.53 35,663.34 38,163.19 59,737.00 63.89% CITY MANAGER 351,925.97 217,785.09 198,730.64 209,718.11 292,499.00 71.70% CITY CLERK 162,181.66 154,638.56 175,374.46 150,292.00 217,040.00 69.25% LEGAL 75,298.77 81,062.20 138,349.21 136,749.96 201,426.00 67.89% ADMINISTRATIVE SERVICES 483,082.19 507,182.85 522,703.04 494,035.24 707,722.00 69.81% M.I.S. DIVISION 290,236.70 348,210.72 406,569.90 387,769.12 516,961.00 75.01% AUDIO VISUAL 0.00 0.00 0.00 0.00 0.00 0.00% POLICE ADMINISTRATION 683,916.92 655,353.84 845,157.88 642,228.17 871,338.00 73.71% POLICE PATROL 2,269,535.03 2,657,802.75 2,571,733.43 2,682,723.99 3,563,272.00 75.29% CODE ENFORCEMENT DIVISION 131,501.55 135,246.63 137,633.85 137,138.15 197,439.00 69.46% POLICE INVESTIGATIONS 591,453.81 617,566.22 810,730.04 842,002.18 1,121,954.00 75.05% POLICE COMMUNICATIONS 447,006.72 447,334.90 445,377.30 410,227.57 662,359.00 61.93% ROADS AND DRAINAGE 627,652.30 679,794.88 730,416.57 687,102.92 1,040,937.00 66.01% STORMWATER UTILITY DIVISION 791,738.67 0.00 0.00 0.00 0.00 0.00% CENTRAL GARAGE 160,714.22 176,708.99 147,759.12 154,598.68 214,824.00 71.97% FACILITIES MAINTENANCE 302,592.86 273,340.82 418,870.53 466,876.45 648,857.00 71.95% LEISURE SERVICES 651,203.41 875,285.56 812,204.76 765,477.21 1,122,549.00 68.19% CEMETERY 140,255.83 134,031.65 135,288.61 145,030.43 231,522.00 62.64% COMMUNITY DEVELOPMENT 275,703.41 257,128.01 397,876.39 366,228.29 517,184.00 70.81% NON -DEPARTMENTAL 872,708.89 864,791.20 805,502.30 795,703.67 1,453,826.00 54.73% GENERAL FUND EXPENDITURES 9,345,855.69 9,118,540.40 9,735,941.37 9,512,065.33 13,641,446.00 69.73% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/21 2017/2018 2018/2019 2019/2020 2020/2021 2020/2021 2020/2021 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget AMERICAN RESCUE PLAN INTERGVT'L REVENUE 0.00 0.00 0.00 -1,666,063.50 0.00 100.00% MISC. REVENUE 0.00 0.00 0.00 -331.67 0.00 100.00% ARPA FUND REVENUE 0.00 0.00 0.00 -1,666,395.17 0.00 0.00% OPERATING EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00%' CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00% DEBT SERVICE 0.00 0.00 0.00 0.00 0.00 0.00% TRANSFERS OUT 0.00 0.00 0.00 0.00 0.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% ARPA FUND EXPENDITURES 0.00 0.00 0.00 0.00 0.00 0.00% LOCAL OPTION GAS TAX TAXES -468,071.00 -463,994.87 -454,512.16 -475,736.47 -710,000.00 67.01% INTERGVT'L REVENUE -12,908.00 0.00 -13,693.92 -14,104.70 -14,105.00 100.00% MISC. REVENUE -4,120.77 -6,388.71 -1,894.98 -311.93 -13,808.00 2.26% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -314,918.00 0.00% LOGT FUND REVENUE -485,099.77 -470,383.58 -470,101.06 -490,153.10 -1,052,831.00 46.56% OPERATING EXPENSES 13,834.70 29,384.24 5,400.00 92,972.10 101,965.00 91.18% CAPITAL OUTLAY 27,570.45 0.00 105,554.31 34,372.00 160,945.00 21.36% DEBT SERVICE 242,444.90 239,186.60 238,886.27 243,398.19 243,340.00 100.02% TRANSFERS OUT 74,456.36 424,060.55 606,893.40 494,189.82 546,581.00 90.41% LOGT EXPENDITURES 3S8,306.41 692,631.39 956,733.98 864,932.11 1,052,832.00 82.15% DISCRETIONARY SALES TAX TAXES -2,305,098.74 -2,379,465.56 -2,295,077.85 -2,596,165.65 -3,581,025.00 72.50% MISC. REVENUE -23,354.22 -68,482.78 -42,844.90 -9,358.02 -89,178.00 10.49% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -11,151,882.00 0.00% DST FUND REVENUE -2,328,452.96 -2,447,948.34 -2,337,922.75 -2,605,523.67 -14,822,085.00 17.581% OPERATING EXPENSES 0.00 1,500.00 4,830.00 0.00 0.00 0.00% TRANSFERS OUT 1,904,517.84 1,193,106.26 1,237,760.81 1,766,806.20 14,087,501.00 12.54% TO FUND BALANCES 0.00 0.00 0.00 0.00 734,584.00 0.00% DST FUND EXPENDITURES 1,904,517.84 1,194,606.26 1,242,590.81 1,766,806.20 14,822,085.00 11.92% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -34,943.41 -41,331.60 -31,747.83 -27,991.59 -46,331.00 60.42% TRANSFERS IN -366,531.86 -404,673.34 -403,239.68 -457,671.66 -443,884.00 103.11% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -210,248.00 0.00% RRD REVENUE -401,475.27 -446,004.94 -434,987.51 -485,663.25 -700,463.00 69.33% OPERATING EXPENSES 141,469.51 292,627.74 219,810.68 189,726.22 263,294.00 72.06% GRANTS AND AIDS 34,676.03 0.00 15,000.00 0.00 40,000.00 0.00% TRANSFERS OUT 279,494.90 30,000.00 14,964.75 95,860.21 252,171.00 38.01% TO FUND BALANCES 0.00 0.00 0.00 0.00 144,998.00 0.00% RRD EXPENDITURES 455,640.44 322,627.74 249,775.43 285,586.43 700,463.00 40.77% PARKING IN LIEU OF FUND MISC. REVENUE -10,930.79 -1,057.12 -3,629.59 -11,382.11 -4,376.00 260.10% PARKING IN LIEU OF REVENUE -10,930.79 -1,057.12 -3,629.59 -11,382.11 -4,376.00 260.10% TO FUND BALANCES 0.00 0.00 0.00 0.00 4,376.00 0.00% PARKING IN LIEU OF EXPENDITURES 0.00 0.00 0.00 0.00 4,376.00 0.00% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/21 2017/2018 2018/2019 2019/2020 2020/2021 2020/2021 2020/2021 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget RECREATION IMPACT FEE FUND MISC. REVENUE -116,126.68 -101,692.72 -102,660.95 -148,950.04 -155,000.00 96.10% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -135,317.00 0.00% REC. IMPACT FEE REVENUE -116,126.68 -101,692.72 -102,660.95 -148,950.04 -290,317.00 51.31% TRANSFERS OUT 440,096.10 212,663.94 330,180.72 103,966.57 255,317.00 40.72% TO FUND BALANCE 0.00 0.00 0.00 0.00 35,000.00 0.00% REC. IMPACT FEE EXPENDITURES 440,096.10 212,663.94 330,180.72 103,966.57 290,317.00 35.81% STORMWATER UTILITY FUND MISC. REVENUE -999,784.57 -1,958,411.29 -1,968,092.80 -1,956,956.18 -2,084,558.00 93.88% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -469,111.00 0.00% STORMWATER REVENUE -999,784.57 -1,958,411.29 -1,969,092.80 -1,956,956.18 -2,553,669.00 76.63% PERSONAL SERVICES 0.00 661,094.89 496,418.82 510,428.28 708,142.00 72.08% OPERATING EXPENSES 139,990.31 387,319.09 351,671.78 511,062.79 864,144.00 59.14% CAPITAL OUTLAY 0.00 18,198.16 0.00 123,823.94 254,200.00 48.71% TRANSFERS OUT 524,999.97 14,168.50 20,859.72 1,325.00 695,981.00 0.19% TO FUND BALANCE 0.00 0.00 0.00 0.00 31,202.00 0.00% STORMWATER EXPENDITURES 664,990.28 1,080,780.64 868,950.32 1,146,640.01 2,S53,669.00 44.904 LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS -100.00 -150.00 -133.33 -15,000.00 -16,000.00 93.75% MISC. REVENUE -587.41 -2,310.50 -1,633.62 -1,536.06 -250.00 614.42% FORFEITURES FUND REVENUES -687.41 -2,460.50 -1,766.95 -16,536.06 -16,250.00 101.76% OPERATING EXPENSES 5,007.03 2,566.04 5,062.00 1,500.00 0.00 0.00% CAPITAL OUTLAY 0.00 0.00 0.00 15,000.00 15,000.00 100.00% GRANTS AND AIDS 1,500.00 2,500.00 1,000.00 0.00 0.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 1,250.00 0.00% FORFEITURE FUND EXPENDITURES 6,507.03 5,066.04 6,062.00 16,500.00 16,250.00 101.54% STORMWATER DEBT SERVICE FUND MISC. REVENUE -2,971.97 -4,663.92 -2,079.16 -345.19 -1,000,00 34.52% TRANSFERS IN -302,843.97 -302,185.53 -301,016.25 -300,720.78 -400,961.00 75.00% STORMWATER DEBT REVENUE -305,815.94 -306,849.45 -303,095.41 -301,065.97 -401,961.00 74.90% DEBT SERVICE 404,077.60 403,659.30 402,137.20 400,528.60 400,529.00 100.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 1,432.00 0.00% STORMWATER DEBT EXPENDITURES 404,077.60 403,659.30 402,137.20 400,528.60 401,961.00 99.64% GOLF COURSE FUND INTERGOVERNMENTAL REVENUE CHARGES FOR SERVICE MISC. REVENUE TRANSFERS IN FROM FUND BALANCE GOLF COURSE FUND REVENUE ADMINISTRATION MAINTENANCE GOLF COURSE CARTS GOLF COURSE FUND EXPENSE AIRPORT CHARGES FOR SERVICE MISC. REVENUE TRANSFERS IN FROM FUND BALANCE AIRPORT REVENUE PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY DEBT SERVICE TRANSFERS OUT AIRPORT EXPENSE BUILDING FUND LICENSES & PERMITS CHARGES FOR SERVICE FINES AND FORFEITS MISC. REVENUE TRANSFERS IN FROM FUND BALANCE BUILDING REVENUES PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TO FUND BALANCES BUILDING EXPENSE CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/21 2027/2018 2018/2019 2019/2020 2020/2021 2020/2021 2020/2021 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget -50,000.00 0.00 0.00 0.00 0.00 0.00% -1,056,222.96 -1,220,665.21 -1,268,343.37 -1,247,920.99 -1,464,621.00 85.20% -67,488.66 -30,776.74 -30,578.47 -31,280.34 -38,460.00 81.33% -11,320.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 -9,576.00 -1,185,031.62 -1,251,441.95 -1,298,921.84 -1,279,201.33 -1,512,657.00 84.57% 807,106.40 539,279.68 530,735.51 542,531.01 753,765.00 71.98% 424,469.51 426,640.39 436,737.23 436,750.68 604,415.00 72.26% 138,513.71 123,437.10 126,359.14 127,546.47 154,477.00 82.57% 1,370,089.62 1,089,357.17 1,093,831.88 1,106,828.16 1,512,657.00 73.17% -12,963.03 -3,332.79 0.00 0.00 0.00 0.00% -376,978.83 -429,843.41 -429,385.92 -444,674.97 -563,570.00 78.90% 0.00 0.00 -4,691.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 -1.690.00 0.00% -389,941.86 -433,176.20 -434,076.92 -444,674.97 -565,260.00 78.67% 113,961.05 99,423.76 51,794.19 49,767.56 71,578.00 69.53% 166,423.42 227,482.93 208,507.82 227,718.83 303,977.00 74.84% 0.00 19,079.11 10,516.33 0.00 9,205.00 207.27% 0.00 0.00 0.00 0.00 30,500.00 0.00% 18,749.97 33,321.17 18,749.97 112,500.00 150,000.00 22.21% 299,134.44 379,306.97 289,568.31 389,986.39 565,260.00 68.99% -683,716.05 -623,986.52 -640,481.82 -965,521.78 -840,800.00 114.83% -10,908.43 -10,384.94 -12,198.72 -23,675.76 -15,300.00 154.74% -4,786.00 -5,933.50 -4,048.00 -4,050.00 -6,350.00 63.78% -8,386.45 -12,664.42 -8,400.02 -11,098.62 -18,922.00 58.65% -31,744.00 -28,775.97 -28,775.97 -28,774.53 -38,366.00 75.00% 0.00 0.00 0.00 0.00 -37,861.00 0.00% -739,540.93 -681,745.35 -693,904.53 -1,033,120.69 -957,599.00 107.89% 382,717.49 416,741.07 437,848.10 454,728.20 745,793.00 60.97% 80,200.36 72,766.39 114,226.33 101,068.26 152,260.00 66.38% 0.00 0.00 0.00 234.51 46,957.00 0.50% 0.00 0.00 0.00 0.00 12,589.00 0.00% 462,917.85 489,507.46 552,074.43 556,030.97 957,599.00 58.07% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 06/30/21 2017/2018 2018/2019 2019/2020 2020/2021 2020/2021 2020/2021 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget CITY COUNCIL PERSONAL SERVICES 17,054.81 17,062.83 17,055.46 17,059.50 22,732.00 75.05% OPERATING EXPENSES 20,091.97 18,212.70 18,607.88 21,103.69 37,005.00 57.03% TOTALS 37,146.78 35,275.53 35,663.34 38,163.19 59,737.00 63.89% CITY MANAGER PERSONAL SERVICES 314,379.01 208,984.60 189,868.09 200,147.65 275,407.00 72.67% OPERATING EXPENSES 37,546.96 8,800.49 8,862.55 9,570.46 17,092.00 55.99% TOTALS 351,925.97 217,785.09 198,730.64 209,718.11 292,499.00 71.70% CITY CLERK PERSONAL SERVICES 117,424.37 122,895.69 126,206.19 131,812.87 184,750.00 71.35% OPERATING EXPENSES 44,757.29 17,760.12 49,168.27 18,479.13 29,980.00 61,64% CAPITAL OUTLAY 0.00 13,982.75 0.00 0.00 2,310.00 0.00% TOTALS 162,181.66 154,638.56 175,374.46 150,292.00 217,040.00 69.25% LEGAL PERSONAL SERVICES 0.00 0.00 55,724.43 119,829.70 164,039.00 72.44% OPERATING EXPENSES 75,298.77 81,062.20 82,624.78 17,920.26 37,387.00 47.93% TOTALS 75,298.77 91,062.20 138,349.21 136,749.96 201,426.00 67.89% ADMINISTRATIVE SERVICES PERSONAL SERVICES 383,214.88 398,094.57 407,728.25 379,657.61 562,649.00 67.48% OPERATING EXPENSES 99,867.31 109,088.28 114,974.79 114,377.63 145,073.00 78.84% TOTALS 483,082.19 507,182.85 522,703.04 494,035.24 707,722.00 69.81% M.I.S. DIVISION PERSONAL SERVICES 181,359.41 226,741.25 256,043.14 252,231.81 358,104.00 70.44% OPERATING EXPENSES 108,877.29 103,663.31 149,614.65 135,537.31 158,857.00 85.32% CAPITAL OUTLAY 0.00 17,806.16 912.11 0.00 0.00 0.00% TOTALS 290,236.70 348,210.72 406,569.90 387,769.12 516,961.00 75.01% POLICE ADMINISTRATION PERSONAL SERVICES 571,357.02 552,901.99 720,148.47 536,756.20 735,684.00 72.96% OPERATING EXPENSES 93,059.90 102,451.85 105,315.41 105,471.97 135,654.00 77.75% CAPITAL OUTLAY 19,500.00 0.00 19,694.00 0.00 0.00 0.00% TOTALS 683,916.92 655,353.84 845,157.88 642,228.17 871,338.00 73.71% POLICE PATROL PERSONAL SERVICES 2,052,270.37 2,410,348.72 2,374,935.29 2,477,821.52 3,206,256.00 77.28% OPERATING EXPENSES 197,552.63 229,575.78 164,240.27 185,062.73 328,641.00 56.31% CAPITAL OUTLAY 19,712.03 17,878.25 32,557.87 19,839.74 28,375.00 69.92% TOTALS 2,269,535.03 2,657,802.75 2,571,733.43 2,682,723.99 3,563,272.00 75.29% CODE ENFORCEMENT DIVISION PERSONAL SERVICES 117,864.63 122,638.85 126,382.73 126,604.76 176,731.00 71.64% OPERATING EXPENSES 13,636.92 12,607.78 11,251.12 10,533.39 20,708.00 50.87% TOTALS 131,501.55 135,246.63 137,633.85 137,138.15 197,439.00 69.46% POLICE INVESTIGATIONS PERSONAL SERVICES 515,937.36 501,266.29 688,184.12 728,517.55 952,417.00 76.49% OPERATING EXPENSES 75,516.45 86,002.98 95,436.64 103,984.63 152,437.00 68.21% CAPITAL OUTLAY 0.00 30,296.95 27,109.28 9,500.00 17,100.00 55.56% TOTALS 591,453.81 617,566.22 810,730.04 842,002.18 1,121,954.00 75.05% POLICE COMMUNICATIONS PERSONAL SERVICES 440,650.66 439,637.93 437,568.29 401,791.02 648,523.00 61.95% OPERATING EXPENSES 6,356.06 7,696.97 7,809.01 8,436.55 13,836.00 60.98% TOTALS 447,006.72 447,334.90 445,377.30 410,227.57 662,359.00 61.93% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 06/30/21 2017/2018 2018/2019 2019/2020 2020/2021 2020/2021 2020/2021 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget ROADS AND DRAINAGE PERSONAL SERVICES 361,884.30 374,165.40 432,096.94 446,669.47 623,386.00 71.65% OPERATING EXPENSES 258,224.00 249,886.53 259,129.38 230,176.46 371,218.00 62.01% CAPITAL OUTLAY 7,544.00 55,742.95 39,190.25 10,256.99 46,333.00 22.14% TOTALS 627,652.30 679,794.88 730,416.57 687,102.92 1,040,937.00 66.01% STORMWATER UTILITY DIVISION PERSONAL SERVICES 448,527.52 0.00 0.00 0.00 0.00 0.00% OPERATING EXPENSES 340,948.20 0.00 0.00 0.00 0.00 0.00% CAPITAL OUTLAY 2,262.95 0.00 0.00 0.00 0.00 0.00% TOTALS 791,738.67 0.00 0.00 0.00 0.00 0.00% CENTRAL GARAGE PERSONAL SERVICES 141,135.75 148,251.84 133,895.26 139,505.30 189,384.00 73.66% OPERATING EXPENSES 19,578.47 18,862.14 13,863.86 15,093.38 22,940.00 65.80% CAPITAL OUTLAY 0.00 9,595.01 0.00 0.00 2,500.00 0.00% TOTALS 160,714.22 176,708.99 147,759.12 154,598.68 214,824.00 71.97% FACILITIES MAINTENANCE PERSONAL SERVICES 90,960.87 120,150.05 207,088.86 215,523.48 290,597.00 74.17% OPERATING EXPENSES 161,648.49 148,485.77 169,255.67 176,767.97 280,575.00 63.00% CAPITAL OUTLAY 49,983.50 4,705.00 42,526.00 74,585.00 77,685.00 96.01% TOTALS 302,592.86 273,340.82 418,870.53 466,876.45 648,957.00 72.95% LEISURE SERVICES PERSONAL SERVICES 367,936.02 558,575.12 566,117.56 534,763.79 802,159.00 66.67% OPERATING EXPENSES 281,917.39 176,070.93 160,112.94 181,654.20 264,467.00 68.69% CAPITAL OUTLAY 1,350.00 140,639.51 85,974.26 49,059.22 55,923.00 87.73% TOTALS 651,203.41 875,285.56 812,204.76 765,477.21 1,122,549.00 68.19% CEMETERY PERSONAL SERVICES 111,421.07 108,168.54 114,287.57 123,463.63 176,307.00 70.03% OPERATING EXPENSES 20,343.80 25,863.11 21,001.04 21,566.80 35,215.00 61.24% CAPITAL OUTLAY 8,490.96 0.00 0.00 0.00 20,000.00 0.00% TOTALS 140,255.83 134,031.65 135,288.61 145,030.43 231,522.00 62.64% COMMUNITY DEVELOPMENT PERSONAL SERVICES 257,245.35 241,494.02 285,901.51 316,437.53 434,559.00 72.82% OPERATING EXPENSES 18,458.06 15,633.99 97,325.38 49,790.76 71,314.00 69.82% CAPITAL OUTLAY 0.00 0.00 14,649.50 0.00 11,311.00 0.00% TOTALS 275,703.41 257,128.01 397,876.39 366,228.29 517,184.00 70.81% NON -DEPARTMENTAL PERSONAL SERVICES 213,125.38 216,311.41 179,690.08 149,425.67 232,289.00 64.33% OPERATING EXPENSES 590,346.07 625,235.84 621,121.22 640,439.84 737,061.00 86.89% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00% TRANSFERS OUT 69,237.44 23,243.95 4,691.00 5,838.16 379,462.00 1.54% TO FUND BALANCE 0.00 0.00 0.00 0.00 105,014.00 0.00% TOTALS 872,708.89 864,791.20 805,502.30 795,703.67 1,453,926.00 54.73% TOTAL GENERAL FUND 9,345,855.69 9,118,540.40 9,735,941.37 9,512,065.33 13,641,446.00 69.73% CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF JUNE 30, 2021 Current Prior Project Budget Share Project Year Year Expenditures Percent Funds Number Description Budget Sources (in Thousands of $1 Budget Expenditures Expenditures To Date Expended Encumbrances Remaining FV2018 A1823 Cemetery Improvements CTF 154 153,845 136,190 17,909 154,099 100.16% (254) A1824 Working Waterfront Phase 3 DST 26 25,700 5,348 20,300 25,648 99.80% 52 A1860 Stonecrop Drainage DST 11 11,229 11,229 11,229 100.001/0 0 TOTAL $ 190,774 $ 141,537 $ 49,438 $ 190,975 100.11% $ $ (201) FY2019 A1920 Working Waterfront Phase 3 7D/DON/GF/DST/CRA/Pl 170/30/151273/45/13 545,793 411,838 20,990 432,828 7930% 108,693 4,272 A1921 Pickleball(Complete) DST/RIF 182/423 605,110 359 604,751 605,110 100.00•A 0 A1925 Park Signage DST/RIF 73/155 228,341 109,768 53270 163,038 71.40% 65,303 A1960 Stonecrop Drainage DST 12 12,000 - 12,000 12.000 100.00% - - A1952 Construct Hangar FDOT/DST 1,800/450 2,250,000 204.658 234,096 438,754 19.50% 1,817.750 (6,504) TOTAL $ 3,641,244 $ 726,623 $ 925,107 $ 1,651,730 45% S 1,991,747 S (2,232) FY2020 A2004 PD Vehicles & Equipment (Complete) DST 339 339,226 - 339,226 339.226 100.001/6 0 A2006 Evidence Compound Paving & Carport DST 40 40,000 34,032 129 34,161 85.40% - 5,839 A2007 CDBG Grant Program CDBG 250.7 250,769 14,786 13,720 28,506 1137% 21,822 200,441 A2008 COVID-19 Expenses Grant 1074 1,074,322 539,688 506,692 1,045,380 97.31 % 2,690 26,252 A2009 CDBG CARES Act Grant Program CDBG 74.8 74,778 - 1,246 1,246 1.67% - 73,532 A2021 BSSC Baseball Dugouts RIF 80 80,000 18,397 20,085 38,482 48.10% 41,518 A2024 Park Improvements (Complete) RIF/DON 12.6/2.5 15,111 3,672 11,439 15,111 100.00% (0) A2025 Community Center Office DST 40 40,000 - - 0,00% 40.000 A2026 Renovate Golf Tees (Complete) DST 50 50,000 19.397 30,603 50,000 100.00% A2028 Riverview Park Sidewalks (Complete) LOGT /CRA 46.5/32 78,623 70,832 7,790 78,622 100.00% 1 A2029 CRA Sigmage & Landscape CRA 113 113,000 61,608 13,448 75,056 66.42 % 24,944 13,000 A2030 Relocate Public Facilities Compound DST 9639.3 9,639,316 277,406 244,959 522,265 5.42% 9,117,051 0 A2050 Construct Taxi Lane FAA/FDOT/DST 658/36.5/36.5 731,046 39,192 40,404 79,596 10.89% 141,800 509,650 A2060 Roadway Swale Work SW 60 60,000 25,865 25,865 43.11% 34,135 A2061 Canal Improvements SW 1000 1,000,000 0.001% 1,000.000 A2062 Stonecrop Drainage FEMA/DST 645/215 960,000 8,800 12.616 21.416 2.49% 838,584 A2063 Septic to Sewer Grant Program IRLC/CRA 100/100 200,000 4,378 48,847 53,225 26.61% 146,775 $ 14,646,191 S 1,091,189 $ 1,316,970 $ 2,408,158 16.44% $ 9,596,984 $ 2,641,049 FY2021 A2100 Server/Host Update (Complete) DST 43.2 43,195 43,195 43,195 100.00% (0) A2101 Citywide Computers DST 35 35,000 27,858 27,858 79.60% 7,142 A2102 Audio/Visual Equipment (Complete) DST 76 75,973 75,97-1 75,973 100.006/6 0 A2103 COSty Equipment DST 9 9,027 7,359 7,359 81.52% 1,668 A2104 Phone System DST 100 100,000 - - 0.00% 100,000 A2105 Network Infrastructure DST 39 39,000 34,713 34,713 89.01% 4,287 A2106 Police Vehicles & Equipment DST 350 349,982 - - 0.00% 318,348 31,634 A2107 PD Body and In Car Cameras (Complete) DST 39 39,292 39,292 39,292 100.001/ - 1 A2108 Exchange Upgrade (Complete) DST 28 28,338 28,338 28,338 100.001/ (0) A2120 BSSC Lightning System (Complete) GF/DST 5-7/24 29,663 29,663 29,663 100.00% - A2121 Harrison Street Park Plaza DST 270 270,000 0.00% 270,000 A2122 N. Central Ave Event Plaza (Closed) DST 0 - _ 0.00% - A2123 Tree Protection Plan DST 135 135,000 0.00% 135.000 A2124 Playground Improvements RIF 70 70,000 0.00% 70.000 A2125 Park Improvements RIF 20 20,000 5,946 - 5,946 29.73% 14,054 A2126 Yacht Club Seawall GF 359 358,962 175 - 175 0.05 % 358,786 0 A2130 Street Repaving (Complete) LOGT 338.2 338,227 338,123 338,123 99.97% - 104 A2131 Sidewalk Replacement LOGT 52.3 52,287 - - 0.001% 52,287 A2132 Street Reconstruction (Complete) LOGT/DST 109.5/500 609,486 609,485 609,485 100.000/ - I A2133 Truck w/Crane DST 65 65,000 - - 0.00% 61,098 3,902 A2160 Roadway Swales/Driveways SW 100 100,000 0.001/ 100,000 A2161 Stormwater Master Plan DST/SW 350/350 700,000 0.001/ 700,000 - A2162 Sliplining DST 100 100,000 87,045 87,045 87.05% 12,955 A2150 Establish Sewer Service FDOT/DST 800/200 1,000,000 - - 0.001% 1,000,000 A2151 Square Hangar Engineering FDOT/DST 222/55.5 277,516 32,097 32,097 11.57% 19,015 226,404 4,845,948 1,359,261 - 1,359,261 28.05% 1,457,248 2,029,439 GRAND TOTAL $ 23,324,157 S 3,318,611 $ 2,291,514 S 5,610,125 24.05% $ 13,045,978 $ 4,668,054 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED JUNE 30, 2021 At June 30, 2021, the total of the City's cash and investments were $21,539,923.22. Of this, $17,098,978.84 was held in an interest bearing checking account at Seacoast National Bank, $3,892,659.08 was invested with the State Board of Administration and $548,285.30 is deposited with Florida Trust, which invest in short-term bonds. The City did not purchase any new securities during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were .25% for the Bank and .10% for the State Board. The average annualized return over the 3 months of this quarter from the deposit with Florida Trust was .32%. The Bank returns and State Board continue to drop primarily due to reactions of the bond market and Federal Reserve. SEACOAST NATIONAL BANK STATE BOARD OF ADMINISTRATION (SBA) CURRENT CURRENT CASH BALANCE ALLOCATION BALANCE PERCENT INVESTMENT ALLOCATION BALANCE PERCENT General Fund $ 4,959,746.23 29.01% General Fund $ 689,607.34 17.72% American Rescue Plan Act 1,666,395.17 9.75% American Rescue Plan Act - 0.00°% Local Option Gas Tax Fund 13,623.64 0.08% Local Option Gas Tax Fund 0-001% Discretionary Sales Tax Fund 5,680,150.13 33.22% Discretionary Sales Tax Fund 1,415,763.82 36.37% Riverfront Redevelopment Fund 549,426.51 121% Riverfront Redevelopment Fund 137,586.14 3.53% Parkingln-Lieu-Of Fund - 0.00% Parking ln-Lieu-Of Fund 71,060.87 1.83% Recreation Impact Fee Fund 167,228.16 0.98% Recreation Impact Fee Fund 41,799-57 1.07% Stormwater Utility Fund 1,745,746.43 10.21% Stormwater Utility Fund 435,979.61 11.20°A Law Enforcement Forfeiture Fund 1,500.00 0.01% Law Enforcement Forfeiture Fund 31,318.03 0.80% Stormwater Series 2003 Debt Service Fund 80,482.35 0.47% Stormwater Series 2003 Debt Service Fund - 0.00% Capital Projects Fund (16,032.27) -0,09% Capital Projects Fund 0.000/u Capital Improvements Fund (17,000.00) -0.10% Capital Improvements Fund 0.0001/0 Transportation Fund (0.10) 0.00% Transportation Fund 0.001% Stormwater Projects Fund 243,673.35 1.43% Stormwater Projects Fund 0.000/0 Golf Course Fund 240,335.73 1.41% Golf Course Fund 0.00% Airport Fetid 417,998.28 2.44% Airport Fund 0-000/u Airport Projects Fund (13,845.47) -0.08% Airport Projects Fund - 0.00% Building Department Fund 1,134,393.94 6.63% Building Department Fund 284,411.36 7.31% Cemetery Trust Fund 244,406.76 1.43% Cemetery Trust Fund 692,792.34 17.80% Performance Deposits Fund 750.00 0.00% Performance Deposits Fund 92,340.00 2.37% Total Bank Balance $ 17,098,978.84 100.00% Total SBA Balance S 3�892,659.08 100.00 % INTERFUND LOANS REPORT 10/01/20 Scheduled Balance at Fund Making Loans Purpose_ Balance Payments 06/30/2021 Remarks/Terms GENERALFUND: _ Due from Golf Course Cash Flow Loan $500,000 None $500,000 Pay $25K/Year or More Starting FY 20/21. Due from Airport Fund Grant Match Loan $150,000 $150,000 $37,500 Paying $150K in FY 20/21. DISCRETIONARY SALES TAX: Due from Airport Fund $285,000 Hangar A $269,245 $7,279 1 $269,245 5 Years @ 3%, Then 4%for 25 Years. Final in 2038 Due from Airport Fund $267,511 Hangar B $259,869 $2,105 $259,869 5 Years @ 3%, Then 4%for 25 Years. Final in 2041. BUILDING FUND: Due from Golf Course $700,000 Irrigation $615,456 $30,547 $592,546 Each 5 Years to T-Bond Minus 1%. Final in 2038. Due from Golf Course $559,684 Other Repairs $559,684 None $559,684 j Pay When Possible, Maybe After $700,000 is paid. Debt Description Stormwater Utility Revenue Bank Notes 2014 DEBT DUE TO OUTSIDE PARTIES Initial Principal initial Principal Remaining Interest Final Bond Rating/ Amount 9/30/2021 Rate Maturity Insurer $5,630,000 $395,000 2%to4.2% 05/01/22 AAA/MBIA Paving Improvements Promissory Notes 2012 $2,296,000 $358,000 1.94% 12/01/22 Golf Cart 60 Month Lease Purchase 2017 $313,152 $50,801 3.49% 07/10/22 N/A N/A Security Pledge Stormwater Utility Fees Local Option Gas Tax Purchased Golf Carts QWOF SE �. HOME OF PELICAN ISLAND To: Mayor and City Council Thru: Paul Carlisle, City Manager From: Kenneth W. Killgore, Administrative Services Director Date: July 13, 2021 Re: 3M Quarter Accomplishments Fiscal Year 2021 The following are the P Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended June 30, 2021. CITY CLERK Legislative Suvoort Matters • City Clerk prepared agenda, attended/recorded six Regular City Council meetings • Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed • Three resolutions adopted by Council • Twelve ordinances adopted by Council • Three documents recorded in public record at Court House • Six proclamations prepared for presentation by Mayor • Provided monthly City calendars and revisions to Council, City staff and press • Coordinated attendance of clergy for Council meeting invocations • Distributed one Code and one LDC supplement • Arranved IEMO attendance for one Council Member • Arranced FLC Annual Conference attendance for five Council Members Records Management Program • Responded to 57 public records requests • 105 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor. • Transferred, documented and stored records for five finance boxes Election Matters • Pre-civalified three candidates for 2021 Election • Accented camnaien treasurer's reports Citv Board Matters • City Clerk and Records Specialist prepared and attended three Charter Review Committee meetings • City Clerk and Records Specialist drafted eight Charter ballot questions for November's ballot • Noticed vacancies, prepared five board appointments, notified and provided info to appointees, updated Board Handbook and distributed pages • City Clerk prepared agenda, attended/recorded one CRA and two BOA meetings within Council Meetings • Records Specialist published scanned City board packets to City website, Facebook, Laserfiche and provided to press and Council • Prepared seventeen certificates of appreciation for board members Cemetery Matters • Certificates of Interment Rights issued for 32 locations for a total of $49,800. • Scanned all cemetery records as sold or amended for permanent retention Personnel/Educational Matters • City Clerk administered oath for one Police Officer mu Comnitv Matters • Responded to or forwarded CITYSEB emails to appropriate departments • Records Specialist prepared five Life Saving Awards ADMINISTRATIVE SERVICES • Provided administrative support to the Police Pension Board. • Met with Department Heads and worked on drafts of the FY2022 Budget and Capital Program. • Worked with Auditors to complete the FY2020 Single Audit Report and filed it with the Federal Audit Clearinghouse. • Prepared 2nd Quarter Budget Amendment and made presentation to Budget Committee and City Council. • Handled normal processing of payroll, accounts payable and cashiering. Monitored and approved payments on major contracts. • Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress. • Coordinated the quarterly employee investment meetings with the ICMA representative. • Monitored and completed required grant paperwork on Airport and other grants. • Recruited replacements for vacant positions, including the selection of an applicant for the Procurement Manager position. • Documented bids and proposals for purchases to insure purchasing policies were followed. • Reviewed and approved agenda items for contracts and other payments requiring City Council approval. POLICE DEPARTMENT Administration • Continued review of agency policies per accreditation standards. • Conducted interviews for police officers. • Conducted interviews for 911 dispatcher positions. • Attended 7 ZOOM Meetings (Crime Lab, SAC, And Executive Roundtable). • Continued our quarterly auditing and inspection of the police building and equipment. • Attended 6 Council meetings. • Responded to 2 public records requests. • Attended County Mental Health Court Graduation. • Swore in 1 new officer. • Attended leadership training at Florida Police Chiefs Conference. • Participated in 2 strategic planning meetings. • Completed 3 leadership meetings and several (weekly) staff meetings. • Submitted 5 PD division budgets for 21-2022. • Concluded 5 year carpet replacement plan for PD. • Attended IRC Victim's Rights Coalition Vigil. • Held promotional ceremony & officer/civilian employee awards for 9 employees. • Hired part time crime scene/evidence technician. • Attended/Participated in Wreath Placement Ceremony for National Police Week. • Attended Memorial Day Event. • Completed Firearms Training, to include shoot -don't shoot scenarios. • Completed Defensive Tactics training, to include de-escalation training. • Participated in multiple demonstrations for Strategic Planning software. • Attended training for Reducing Organizational Stress in Law Enforcement. • Attended multiple other agency related meetings including hurricane planning, etc. • Continued review of agency policies per accreditation standards. Volunteers • The Community Service Volunteers worked a total of 1,534.50 hours during this quarter. • 31 bank deposit details were completed so City Hall employees do not need to leave their assigned duties. • 5 traffic control details were assigned. These details involve directing traffic at city events, road closures, etc. • 685 house watches/close patrols were completed. • 69 vehicle transports were made consisting of taking vehicles to different locations for repairs, etc. • 1,501 business checks were made. These business checks are conducted to help patrol officers keep an eye on the business community which helps reduce crime. • 161 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 56 Airport checks were made. The visibility helps to deter crime. • 41 special details were assigned. • 17 miscellaneous assists for law enforcement personnel. • 48 paperwork runs, i.e.: State Attorney's Office, Sheriffs Office, etc. The Volunteers pick up and deliver packages such as council packages, State Attorney documents and miscellaneous items as needed. • Assisted with traffic control on 9 traffic crash scenes. • 42 citizen contacts. • 354 miscellaneous jobs. • 87 Escorts were completed. 2 School Resource Officers April 1st thru June 30, 2021 +Reports 0 0 0 0 Crossing Guard contacts 17 13 1 31 Mentors lunches 10 14 0 39 Patrol hours 40 8 240 288 Communty event hours 1 2 6 9 Communty event hours Patrol hours Mentors lunches Crossing Guard contacts Reports Area/school checks 0 50 100 June May April 150 200 250 300 Road Patrol and Special Operations • Officers were dispatched to 4719 calls for service, and self -initiated 2538 events. • 72 adult and 5 juvenile arrests were made. • 0 Juvenile Civil Citations were issued. • Officers issued 179 citations, 6 parking citations, and 306 written warnings. • Officers completed 487 offense reports and 103 crash reports. Special Operations Citations Warnings Incident Reports Arrests Traffic Officer* 45 36 19 2 Marine** 2 9 0 0 K-9 Unit • K-9 Training Hours: 210 • Misdemeanor Arrests: 2 • Felony Arrests: 8 • Narcotic Searches: 18 • Activity Reports: 12 • K-9 Demonstrations: 0 • Schools Attended: 1 K9 Narcotic Certification (Police Work Dog Association) • Additional Training Hours: 80 hour K9 Patrol School & 40 hours K9 refresher • Agency Assisted: Indian River and Brevard County 3 Detectives Subpoenas 4 1 0 5 Arrests 6 2 3 11 Warrants 3 2 3 8 Training/Meeting Hours 20 11.75 8 39.75 Follow -Ups 25 18 22 65 Active Cases 16 12 12 40 Assigned Cases 13 8 14 35 Cleared Cases 17 8 12 37 Inactive Cases 8 2 3 13 Supplements 27 20 20 67 Call Outs 3 1 5 9 Back ground/Rpo 4 4 3 11 COPE QUARTERLY REPORT ACTIVITY HOURS Community Events: Community Meetings: SRO: -48 Honor Flight - 0 Exchange Club -8 Road Coverage -0 COMMUNITY EVENTS 41 Christmas Parade - 0 Tobacco Free - 0 Honor Guard - 0 Light Up Night - 0 Veteran's Coumr1-0 AGENCY OUTREACH EVENTS 7 Hiram's Triathlon - 0 SAFIR Zoom-20 Explorer Post Activities: 0 CC3� 36 Outreach trailer - 41 Rotary 2oorn - 8 Training and Schools: Clambake - 0 In Service - 8 5t'NI►�OL R� 12 Costume Contest - 0 Scikoei Related Events: Schools -16 Home Depot-0 PUBLIC TRAINING CLASSES 8 Coffee w/ a Cop - 0 t:H4" In -Service lnst Park Place Block Captain Meeting- 0 Vehicle Ops - 0 REGIONAL 0 . 0 Salvation Army Bell Ring - 0 � IRCSO BBCI-0 Social Media SRO Coverage 48 Public Training Classes: Management: 0 RAD Women - 0 {Facebook, Twitter, li EXPLORER POST ACTIVITIES Active Shooter - 0 InstaRram} - 8 E TRAINING AND SCHOOLS 24 Agency Outreach: Movie Night - 0 SAFE Women - 0 Admin & Research: Refuse to be a victim - 0 IN-SERVICE INSTRUCTION 0 Community Night Out-0 Park Place: 4 Pension Board - 0 Turkey Drive - 0 Sebastian Church Bov Scouts- 4 Special Events - 6 SOCIAL MEDIA MANAGEMENT 8 Toy Drive - 0 Awards - 0 Shop w/ a Cop - 0 Regional Outreach: COPE Meeting - 1 ADMINISTRATION& 53 Welfare checks-3 CnineStappera•0 Banquet-0 RESEARCH Neighborhood disputes: 4 Torch Run - 0 ExplorerAdmin-40 ROAD PATROL COVERAGE 0 Golf Tourn. meeting- 6 Communications Division Quarter Disp. Calls For Service 1,645 1,660 1,663 4,968 Officer Initiated Calls 908 909 703 2,520 Code Enf. Initiated Calls 1,831 2,009 1,287 5,127 Volunteer Initiated Calls 191 331 551 1,073 Calls Entered Into CAD 4,657 4,991 4,246 13,894 911 Calls Received 779 849 821 2,449 t 911 Calls Transferred Out 335 382 352 1,069 f 911 Hang-up Calls 96 107 119 322 Admin. Calls Received 817 715 757 2,289 Admin. Calls Transferred N/A N/A N/A N/A Outgoing Admin. Calls NA NA NA NA f Training/Meeting Hours 18 18 18 54 911 NETWORK DOWN UNABLE TO PULL NUMBERS DIRECTLY FROM THE PHONE SYSTEM. THE TOTAL CALLS ARE COMING FROM CAD WHICH DOES NOT INCLUDE THE IN HOUSE CALLS OR OUTGOING 4 Training/Meeting Hours Outgoing Admin. Calls Admin. Calls Transferred Admin. Calls Received 911 Hang-up Calls 911 Calls Transferred Out 911 Calls Received Calls Entered Into CAD Volunteer Initiated Calls Code Enf. Initiated Calls Officer Initiated Calls Disp. Calls For Service 0 1,000 2,000 3,000 4,000 5,000 6,000 Crime Scene/Evidence W June 0 May ■ April Evidence Processed In-house 11 14 10 35 Evidence Outsourced 13 6 6 25 Items Returned 12 4 30 _ 46 Items Purged 43 13 8 _ 64 Cars Impounded 0 0 0 0 f Video Redaction Hours 40 48 70 158 Videos Burned 58 65 75 198 Supplements Written 7 4 4 15 Evidence Processing Hours 72 76 65 213 Crime Scene Processing Hours 12 4 18 34 Training Hours 0 72 104 176 Call Outs 2 1 4 7 Cal I Outs4 mall -III- J Training Hours Crime Scene Processing Hours _. Evidence Processing Hours Supplements Written Videos Burned Video Redaction Hours Cars Impounded _ Items Purged _ Items Returned _ Evidence Outsourced Evidence Processed In-house dffi- Items Received 0 20 40 60 80 June May April 100 120 5 Code Enforcement Of the 5,151 code calls for the quarter the following is a breakdown of some specific calls made: • Issued 502 written warnings. This range from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 194 property inspections for title companies and 117 sign violations. • 530 Code Services. • 661 re -inspections, 91 violations were not complied with, 109 were posted for abatement, 14 abated by vendors. • 463 violations complied. • 2 Liens filed, 29 liens released. • 118 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were no calls for water violation during the third quarter. Alarm Assessment • $450.00 in alarm permits (new and renew) • $100.00 in false alarms fines • 142 alarm responses by officers, 43 of these were false. • 25 New permits issued. ROADS Asphalt • Put down 31 '/z tons of asphalt throughout the city at various pot holes and road crossing repairs and the large pot holes along Schumann Dr. and Barber east of Schumann. Repaired area in golf course parking lot Concrete • Broke out, removed old sunken concrete at Rotary dock and reformed and poured two pallets of concrete Dressed and sodded area. • Broke out, removed old sunken concrete at the Observation dock and reformed and poured 21/2 pallets of concrete. Dressed and sodded area. • Broke out, removed reformed and poured 1 Oft. section of broken sidewalk at 991 Schumann Dr. • Poured footings for handicap swing at Schumann tennis courts. • Broke out, formed and poured 10 ft. section of broken sidewalk in front of Riverview Park. • Poured 2 pallets of concrete at new flag pole pad at Cemetery. Grinding • Ground down all trip hazards on City Hall grounds • Ground down trip hazards on IRD sidewalk caused by falling retention wall Mowins/Trimmina • Mowed right of ways on vacant lots that were obstructing visibility or drainage flow throughout the city with side arm machine. • Cut back various sight obstructions from stop signs/street signs with pole saw • Mowed entire ditch line on Powerline Rd. from Main St. to Barber St., mowed all spillways, bridges and medians (x2) • Weedeated weeds from curbing and gutters on Powerline Rd. &Main St. (x2) • Mowed right of ways throughout the city removing sight obstructions and clearing way for drainage on vacant lots. Miscellaneous • Assisted with Stormwater facility repairs and mowing • Fixed ruts at overflow parking by splash pad • Graded and rolled out millings in rear parking area of golf course • Re -graded millings at Periwinkle Park • Added millings, regarded and extended walk path at Garden Club Park • Repaired lattice pavers in Main St. flag pole area/Pelican Pub parking lot. • Brought in 2 truckloads of fill and rregraded rutted area of dog park large dog area • Used skid steer to square up volleyball courts and removed over grown grass. Regraded sugar sand • Cleared new FEMA debris site of old concrete, rotted pipes and junk. Took to landfill. • Picked up large projection screen from city hall and transported to compound to be sold on Gov. Deals. Sian Shop Signage and Installation: • Created; 1411. • Signs Installed: 434. • Signs Straightened: 18. Trees Cut by signs: 4 Traffic Studies: 8 • GIS Locations 406 • Decals:40 Pavement Markings • Stop Bars: 50 • Yellow Line Striping: 993 Ln ft. • White Line Striping: 3721 Ln ft. • Parking Lots: 0 • Cross Walks: 5 • Handicap stalls: 0 • ADA Mats painted: 10 • Blue Paint: LN FT.:. 0 • Special Projects: • Street/Stop sign install zone 3: Completed • Street/Stop sign install zone 4: Completed. • Street/Stop sign install zone 5 : 45% Completed • School Radar signs and beacons install: 8 installed and working • New Projects: • Create Logo's for Sebastian Police Department: Completed • Stop bars and cross walk road paint zone 3 : 20% Completed • Road paint Main St., Easy St. to Wimbrow : Materials ordered • Replace deficient regulatory signs: Material ordered • M.O.T • Special Events 5 • School Lights: 7 • Citizens Request: 12 (12 completed) • Work Orders: 29 (27 have been completed, 1 speed study I progress: 1 sign install in progress) • Created Signs Breakdown • Street Signs: 1323 • Regulatory:76 • Warningl • Ordinance : 1 • Wayfind:3 • Wildlife0 Park: 0 Aviation: 0 Golf Course: 0 • Misc.7 Facilities Maintenance • Maintain City Flags • Maintain and monitor all lift stations • Monthly A/C maintenance all City Buildings • Assist with Splash pad operations • Daily Monitoring of City Marquees • Monthly monitoring and supplies AED Stations • Daily Maintenance and repairs City Buildings • Monitor Nash Janitorial • Annual Fire Inspection (ADS) • Annual Sprinkler inspection (ADS) • Annual Fire extinguisher recertification (Metro) • City Hall: Install Carpeting Clerks Suite (Empire), Replace RTU #2 (Trane) • Police Department: Install Carpeting offices (Empire) • Community Center: Reroof Rear section (Brian Coffey) • Friendship Office: Paint and flooring (Garage Enhancements) • Admin. Building: Replace AC unit #2 (Jimmy's AC) Cemetery • Routine Mowing, weed eating and edging • Burials 12 • Cremains 17 • Quarterly Rain Gauge 8.5 Jan - Mar. • Quarterly Rain Gauge 13.7 • Irrigation and landscaping of unit SBegan roadway improvements in newly expanded Cemetery area. Construction Specialist • Police Dept. • Install new lighting rear parking lot • Cemetery • Install new flag poles • Airport • Install new outlet (kitchen) • Ground Maintenance Repair hangar A lighting. • City Hall • Cut Palm Tree • Outside lighting repairs • Fisherman's Landing • Repair damaged wood tree -house • Roads Repair bridge lighting • Parks • Install new lights volleyball courts (Riverview Park) • Repair lighting at tennis court • Twin Pier replace broken and vandalized lighting and decking • Splash pad repair broken water return line and bad tank valve • Install new fountain @ Garden Club Park • Repair lighting Friendship Dr. • Observation pier Indian River Dr. complete rebuild • Yacht Club dock repair • Main St. ramp dock repair and sand removal on ramp Miscellaneous • ISC: Repairs throughout the city and ordering for upcoming projects Fleet Manaiement: • The Fleet Management Staff completed 275 repair work orders, 27 preventive maintenance services 8 service calls and load trips to pick u parts. • In addition to in-house vehicle/equipment work orders, 12 vehicle and equipment repairs were scheduled and completed by outside vendor • Took delivery of the following units: • Felding Low -Boy Trailer • Tuff Truck Cement Buggy • Completed the prep(Lights, Rack, Graphics, etc.) on the following unit • Same as above • Completed Sales on Gov. Deals:$5,470.00 • Fuel Cost as of the April 2021 • $2.50 per gallon of gasoline 10.75% increase over the past 90 days • $2.04 per gallon of diesel fuel 12.85% increase over the past 90 days LEISURE SERVICES Parks Division • Inspected playgrounds at all the parks • Dropped off cart and retrieved carts Riverview Park • Maintain cutting palm at City Hall • Secure stage after event at Riverview Park • Installed border around sign at Barber St., garden Club Park, George St. Park, restrooms Barber St. Sports Complex, Easy St. Park, do park, Periwinkle Park, Riverview Park, Picklebal Court, Elbert St., Yacht Club, Main St. docks, • Installed waterline from pump to the faucet at Riverside Park • Repair fence at Byrant Court. Removed fence around parking area at Garden Club Park and installed new fence • Install sod at Riverview Park and prepare for event at Riverview Park • Remove and installed picnic tables at Filbert Park, • Pressure wash pavilion at Riverview Park, Dog Park • Maintain and clean up after event at Riverview Park • Trim tree limbs at Riverview Park, City Hall • Install basketball net at Schumann Park • Repaired irrigation lines and heads at Schumann medians, US 1, dog park, Community Center, • Chamber of Commerce • Repaired windscreen at Pickleball Court • Maintain the area by cutting, weedeating and edging at the airport • Maintain the area by painting graffiti on skate ramp at Barber St. skate ramp, • Install temporary fence on the softball field at Barber St. sports complex, • Move stage to high school for event and retrieved stage after even • Installed plants and sod around the splash pad • Installed mulch at Memorial Park, Schumann Park, Fisherman's Landing • Repaired bench at Hardee Park • Apply rust prevention to the playground at the community center • Remove temporary fence at the softball field at Barber St. Sports Complex • Installed and assembled bike rack at Fisherman's Landing, Riverview Park • Water the area around the dog park • Paint sign at Riverview Park • Install handicap swing at Schumann Park • Repair walking pods on the playground at Easy St. Park • Installed new water fountain at dog park • Continue maintenance on the baseball and football fields. This would involve mowing, edging weed eating, dragging the fields, insecticic and fertilizing the grass.. Recreation Division • Continued city run programs. STORMWATER DEPARTMENT • Cleaned all baffle boxes on river. • Removed 20 cubic yards of debris. • Ditch cleaning, debris removed 4192 cy. • Dirt Hauled 1044 cy. • Rebuild spillway at S.W.T.F. • 400cy of sand brought in. • Rip raff cape stone for spillway 25 tons. • 25 road crossing pipes cleaned 865 cy of debris removed. • Inspection 455 also elevation Street Paving —Drainage projects. • Moved Stormwater detention ponds in unit 17, Sebastian Area. • Cleaned and respond 3 catch basins Road Crossing Pipes. Citizen Request Line • April. = 71 Approximately 32 were for Stormwater (45%) 10 Roads,( 14%) 6 general questions (08%), 21other (30%) • 32 Stormwater, 0 Outstanding • 21Roads, County NA, Code NA, Eric 0 Outstanding GQ 0 Outstanding • 10 Roads, 0 Outstanding • 3 Parks, 0 Outstanding • 3 Signs, 0 Outstanding • May = 43 Approximately 20 were for Stormwater (47%), 7 Roads (16%) , 3 general questions (06%) , and 22 other (51%) • 28 Stormwater, 1 Outstanding • 22 Other, County 3, Code 4, GQ 0 Outstanding • 7 Roads Outstanding • 2 Parks, 0, Outstanding • 3 Signs, 0 Outstanding • June= 50 Approximately 14 were for Stormwater (28%) 7 roads (17%) 11 general questions (22%), 9 other (18%) • Stormwater 14 (1 Outstanding due to spray comp. 5 not in zone yet) • Other (Code 6 total, County 2 total, Eric 1/0 Outstanding, GQ 11/ 0 Outstanding • Roads 7 total (2 outstanding due to being short- handed) • Parks 2 total (1 outstanding, 1 taking fence down.) • Signs (0 Outstanding) GOLF COURSE Revenue 20-21 19-20 Difference+/- 3rd Quarter Rev. $366,956 $341,719 +$25,237 YTD Tot. Rev. $1,277,721 $1,294,188 -$16,467 3rd Quarter Rounds 4,198 3,886 +312 YTD Tot. Rds. 41,642 41,523 +119 3rd Q. Green Fee $134,174 $122,646 +$11,528 3rd Q. Cart Fee $178,584 $170,671 +$7,913 3rd Q. Annual Member $2,413 $1,732 +$681 YTD Ann. Mem. $115,680 $101,540 +$14,140 3rd Q. USGA Hdcp. $176 $198 -$22 YTD USGA Hdcp. $4,774 $5,390 -$616 3rd Q. Disct. Card $655 $561 -$94 YTD Disct.Cd. $30,702 $32,338 -$1,636 3rd Q. Driving Range $13,917 $15,682 -$1,765 YTD Dr. Rge. $43,695 $44,323 -$628 3rd Q. Club Rental $903 $308 +$595 3rd Q. Club Storage $0 $14 -$14 YTD CR & CS $5,101 $4,966 -$135 3rd Q. Golf Shop Retail $26,333 $21,385 +$4,948 YTD Shop Retail $76,828 $81,267 -$4,439 3rd Q. PGA Pro Lesson $1,523 $120 +$1,403 YTD Lesson $3,373 $2,210 +$1,163 3rd Q. Restaurant Rent $7,500 $7,500 $0 YTD Rest. Rent $22,501 $22,501 $0 • *3rd Q. Rain amount 8.83" 12.3" -3.47" *Data obtained from weather underground.com • Comments: Total revenue and rounds from 20-21 3rd quarter is slightly up compared to 19-20 3rd quarter. Golf Shop sales & golf lessons also showed an increase. Golf shop sales would show more revenue, however several merchandise items and golf clubs are on "backorder" and taking an extended period of time to be delivered. Expecting a good 4th quarter; always dependent on weather. • Charity, Corporate and special Golf Tournaments for the 3rd quarter included The Knights of Columbus, Golf Links Fellowship League, The Indian River Airboat Association, Palm Bay Golf Association and the official start of the summer Sebastian Business League. • Charity, Corporate and special Golf Tournaments planned for 4th quarter, include Sebastian River High School Football Touchdown Booster Club. • In conjunction with the Indian River Golf Foundation, offered weekly junior golf clinics on Tuesdays. Also offered a total of 6 Demo Days programs, which attracts many new, as well as longtime golfers to the golf course. • Continued work on rebuilding tees. • Received several compliments on the condition of the golf course with specific emphasis on the condition of the greens and all turf in general. AIRPORT • Routine grass/shrub maintenance. • Gate 8 repair (replaced chain). • Routine RWY TXY light replacement. • Attended CAASP meeting. • Replaced terminal building irrigation pump. • Removed palmettos along perimeter fencing. • Extended tie -down ropes at shade hangars. • Routine PPP Checklist. • Pressure washed shop. • Removed fencing from onsite officer's backyard. 10 HOME OF PELICAN ISLAND CITIZENS BUDGET REVIEW COMMITTEE REPORT ON 2021-2022 BUDGET AND MILEAGE RECOMMENDATION SE HOME OF PELICAN ISLAND MAJOR BUDCOM BUDGET TOPICS Overall General Fund expenditures Discussion of City debt Concern no road paving in budget Enterprise Funds including Golf Course, Airport and Building Department Specific discussion of Golf Course budget now and into future Personnel costs and possible reductions Labor negotiations status Airport FDOT grants and city contributions Canal repair: grants and City contributions Property tax/millage rates recommendations CrtYOF "wT HOME OF PELICAN ISLAND MAJOR BUDCOM BUDGET TOPICS OVEPxALL GENERAL FUND EXPENDITURES At "rollback" millage rate of 3.0043 used for draft budget, budget is short $108,401, How does City overcome deficit? Could set millage rate same as last year of 3.1514 raising an additional $226,281 :4T4T SERASTIAwl HOME OF PELICAN ISLAND MAJOR BUDCOM BUDGET TOPICS CITY DEBT STATUS City has a total debt of $804,000 to be retired by 1. 2/3 1 /2022 SEELASARID HOME OF PELICAN ISLAND MAJOR BUDCOM BUDGET TOPICS ROAD PAVINGIR E PAIRS There is a delay for road paving in this budget. This concerns the Budget Committee. Is the City keeping up with road repair as in the past few years? CITY OF SE HOME OF PELICAN ISLAND MAJOR BUDCOM BUDGET TOPICS ENTERPRISE FUNDS Budcom has concerns re the Golf Course. Flas high debt to City funds. Can the Golf Course pay debts and keep Course in decent shape? Will it need more capital? Will the General Fund have to support Golf Course ultimately, especially capital needs? CITYOF SE� ��7 Will HOME OF PELICAN {BLAND MAJOR BUDCOM BUDGET TOPICS PERSONNEL COSTS Budget adds three fulltime staff. Are they all needed: Is Event Coordinator• needed in Leisure Services? Is Crime Analyst needed in Police Department? Savings on two positions could help balance budget. CITY OF SEBASTIAN HOME OF PELICAN ISLAND MAJOR BUDCOM BUDGET TOPICS LABOR NEGOTIATIONS Negotiations just started, Need to know final budget numbers prior to September so overall budget may be finalized and millage rate set. SEBASTIAN HOME OF PELICAN ISLAND MAJOR BUDCOM BUDGET TOPICS AIRPORT GRANTS AND DEBT Budcom reviewed Airport debt status. Debts for City share of FDOTIFAA grants being paid to City. CRY OF Slr SEBA NN 4� -waft 210� HOME OF PELICAN ISLAND MAJOR BUDCGM BUDGET TOPICS CANAL REPAIR If major grant of 23NI is approved, where does City share come from? Estimated to be at least One Million, Considering City low debt and no debt after Decembet- 20229 City in excellent position to borrow or bond money. CITY of E APq HOME OF PELICAN ISLAND MAJOR BUI COO BUDGET TOPICS BUDCOM MILLAGE RE, COMMENDATIONS Budcom voted to recommend millage of 3.1514 for TRIM notice only. This millage also balances budget. Rollback millage of 3.0043 may be attained with staff reductions and other changes to the budget. Budcom recommends rollback millage of 3.0043 if budget is balanced. SEBA$T r A HOME OF PELICAN ISLAND CITIZENS BUDGET REVIEW COMMITTEE REPORT ON 2021-2022 BUDGET AND MILLAGE RECOMMENDATION QUESTIONS AND COMMENTS?