HomeMy WebLinkAbout07-27-2021 EC MinutesCITY OF
SIDEBASTIAN
HOME OF PELICAN ISLAND
EVENTS COMMITTEE
MINUTES
JULY 27, 2021
Present:
Angelia Smith
Cindy Watson
Cathy Testa
Absent:
Margarita Hernandez
Merbert Milon
The aprons were ordered on July 19. They cost $20 each. The phrases on each are
2021 Chili Champ and the other Best Baker 2021.
According to the finance department the committee has $1800. in our 50/50 account to
spend until the next fiscal year.
Cathy will send Jen in finance an email to order 6 gift cards for the first, second and third
place winners of the contests. The committee decided to get the gift cards with several
restaurant choices. First place winners will receive $100 gift card a 1" place ribbon and
an Apron, second place will receive $50.00 gift card and 2nd place ribbon and third
place will receive $25.00 gift card and 3rd place ribbon.
The award ribbons, chili tasting cups and voting sticks were ordered through amazon.
They will arrive on July 30t". Stickers with numbers are made to put on the voting cups
and on the desserts that will correspond with the entry list.
Cathy will send out the contest flyer and entry form to all employees tomorrow
morning.
Two tables will be set up in the finance office the morning of the luncheon for the chili /
dessert registration.
Cathy will contact Council Members to ask them to judge the desserts.
The committee talked about the Award Banquet. The date of December 4t" has been
verified with the Elks Lodge and Cheryl from Blue Ribbon Catering as being available.
Cindy is going to ask Margarita to call Captain Hiram's to find out if we can use the
bartending money for something other than bartending.
Cindy offered an idea for the banquet "game night" this would consist of having games
employees can play and win prizes. Games mentioned were a roulette wheel, ring toss,
bean bag throw... possibly corn -hole. Check with rental companies to see what type, if
any, games they rent.
Cindy suggested acknowledging our veteran employees with a luncheon. Cathy
suggested also having a table set up at our events with the pictures of veteran
employees and the information of what branch and their years of service. Cindy will
reach out to our veteran employees.
Our next meeting will be on August 17t" at 2pm.
At the next meeting we need to cover:
1) Go over the shopping list and who can shop
2) Who will serve the chili for the contest
3) Should the judges come before the luncheon and decide the winners of the
dessert contest.
4) Who will sell 50/50
5) Who will make announcement of how the contest works.
6) Who will announce the winners and give the awards