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HomeMy WebLinkAbout07-14-2021 CC MinutesOnY Z EAST HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, JULY 14, 2021 — 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Dodd called the regular City Council meeting to order at 6:00 p.m. 2. A moment of silence was held. 3. Council Member Jones led the Pledge of Allegiance. 4. ROLL CALL Mayor Ed Dodd Vice Mayor Jim Hill - Zoom Council Member Fred Jones Council Member Bob McPartlan Members Absent: Council Member Chris Nunn — excused Citv Staff Present: City Manager Paul Carlisle City Attorney Manny Anon, Jr. City Clerk Jeanette Williams Community Development Director/CRA Manager Lisa Frazier Leisure Services Director Brian Benton Administrative Services Director/CFO Ken Killgore Asst. Admin. Services Director Cindy Watson Police Chief Dan Acosta 5. AGENDA MODIFICATIONS Modifications foraddifions require a unanimous vote of City Council There was unanimous consent to pull items 6B, 9A, and 12A from consideration. Council Member McPartlan requested to pull item 8B for discussion. 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and beef timely announcements by Council and Staff No public input or actions under this heading. 21.093 A. Proclamation — Treasure Coast Waterwav Clean Uo Week — July 18-24. 2021 Mayor Dodd read the proclamation and presented Kim Haigler, Environmental Planner, who invited everyone to participate in the cleanup scheduled for Saturday, July 24. Regular City Council Meeting July 14, 2021 Page 2 21.068 B. Presentation of Certificate of Comoletion to Council Member Nunn for the Institute for Elected Municipal Officials Trainina Sponsored by John Scott Dailev Florida Institute of Government and Florida Leacue of Cities This item was pulled from consideration during agenda modifications. 7. PUBLIC INPUT Sherrie Matthews thanked the City Manager for installing a swing in Schuman Park that will accommodate a disabled child. The City Manager stated the credit should be given to the City's Leisure Services Director Brian Benton. Ben Hooker asked if restaurants could continue to have outside seating to recoup some of revenue lost last year. The City Manager advised that businesses have been asked to go back to their original site plans. Mr. Hooker asked if the City ever considered being annexed by Indian River County. Mayor Dodd said he would personally not look into that because if the City was under the County there wouldn't be any better progress on the septic to sewer conversions. Andrea Ring said she still had a concern with the Citizens Budget Review Advisory Committee. Mayor Dodd said that issue has been resolved; there wasn't any law broken to which charges can be applied. Ray Miller, Sebastian, asked if agenda item 10A was part of 12A. Mayor Dodd advised that they would be discussing the Community Development Block Grant. 8. CONSENTAGENDA A. Approval of Minutes —June 23, 2021 Regular City Council Meeting 21.094 B. Approve Admission Charge for Mary Lieder's Women's Dance Event at the Yacht Club on October 9, 2021 from 5:30 pm to 9:30 pm (Transmittal, Application, Receipt) 21.095 C. Approve Barb Snow's "Halloween Boo -Bash Arts and Crafts" Event - Open to the Public at Riverview Park on October 23, 2021 from 9:30 am to 5:00 pm (Transmittal, Application, Receipt, COI) Motion by Council Member McPartlan and SECOND by Council Member Jones to approve consent agenda items A and C passed with a unanimous voice vote of 4-0. Item # 8B Council Member McPartlan stated he couldn't recall when the Community Center or Yacht Club was rented and a cover charge would be allowed; he was not comfortable with the request. The City Manager stated the code requires staff to bring events that charge an entrance fee or serve alcohol to Council to approve or deny. Regular City Council Meeting July 14, 2021 Page 3 MOTION by Council Member McPartlan and SECOND by Council Member Jones to deny the request by Ms. Lieder to hold an event at the Yacht Club passed with a unanimous voice vote of 4-0. COMMITTEE REPORTS &APPOINTMENTS 21.096 A. Police Pension Board of Trustees - Interview. Unless Waived. Submit Nomination for One Civilian Position — Term to Expire July 2025 (Transmittal. Application. Advertisement. Code. List) This item was pulled from consideration during agenda modifications. 10. PUBLIC HEARING 21.091 A. Resolution No. R-21-11 — Communitv Development Block Grant (CDBG) 2020/2021 Amended Annual Action Plan (Transmittal, Amended Plan, R-21-11, Notice. Summary. Letter) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT 2020/2021 AMENDED ANNUAL ACTION PLAN, RECOGNIZING RECEIPT OF ADDITIONAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING AUTHORIZED BY THE CORONAVIRUS AID, RELIEF AND ECONOMIC SECURITY ACT (CARES ACT), AND AUTHORIZING THE CITY MANAGER TO EXECUTE AND TRANSMIT ALL DOCUMENTS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title to Resolution No. R-21-11 and Mayor Dodd opened the public hearing at 6:21 pm The City Manager said these funds would be coming from the CARES Act but be specifically dedicated to the Community Development Block Grant. The Community Development Director stated this was additional funding that needed to be spent in the lower moderate income areas of the City; some of the eligible items are recreational facilities which staff has identified the Easy Street Park and the Bark Park for either a sidewalk or a playground. In addition, more dollars would be allocated to the sidewalk along North Central Avenue. She noted these type of improvements meet the CARES Act requirement to eliminate the spread of the virus and she recommended approval. Ray Miller asked if there was a breakdown of the allocations. Mayor Dodd went over breakdown on page 46 of the agenda backup. Ben Hocker, Sebastian, said he can see spending the money for sidewalks and housing but there are recreation funds to provide playgrounds. MOTION by Vice Mayor Hill and SECOND by Council Member Jones to approve Resolution No. R-21-11. Regular City Council Meeting July 14, 2021 Page 4 Council Member McPartlan said he appreciated this program and would like to see it help the elderly and veterans but they never apply. He suggested that the Sebastian Daily might do an article to get the word out. Roll call: Vice Mayor Hill - aye Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - absent Mayor Dodd -aye Motion carried. 4-0 11. UNFINISHED BUSINESS 21.021 A. Reppuest Council Direction on How to Proceed with the Disoosition of the Harbor Lights Prooertv. 1215 Indian River Drive (Transmittal) The City Manager stated that he could put the bid back out without the mandatory pre - bid meeting and see what responses they receive or tear down the building and sell the lot or whatever other options Council would like to see happen but for right now the roofs are falling in and it is an eyesore. Mayor Dodd said he wasn't in favor of selling the property; he would be in favor of tearing the building down and put a few picnic tables in there. He said when they sell something they should gain from the sale and he didn't see any advantage in selling it right now. Vice Mayor Hill said he agreed; there is no rush in getting rid of the property; a future Council could determine what to do with the property. 635p MOTION by Mayor Dodd and SECOND by Council Member Jones to direct the City Manager to demolish the structure and authorize him to spend up to $40,000 without coming back to Council. Council Member Jones said the building is definitely an eyesore and they are moving in the right direction. Zoom Input Sharon Herman said the idea of putting a couple of picnic tables there was a fantastic idea. Roll call: Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - absent Mayor Dodd - aye Vice Mayor Hill - aye Motion carried. 4-0 Regular City Council Meeting July 14, 2021 Page 5 21.061 B. Aoorove CSA #3 Under the Continuina Enaineerina Services Agreement with Schulke. Bittle & Stoddard. LLC for Construction Enaineerina Inspection ICEI) Services Related to the Construction of Hangar D at the Sebastian Municipal) &tort in the Amount of $32.705 (Transmittal. CSA #3. Exhibits) The City Manager asked Council to approve the inspection agreement for Hangar D, Mayor Dodd noted the $32,705 would be coming from airport reserve fund as opposed to the general fund. MOTION by Vice Mayor Hill and SECOND by Council Member McPartlan to approve CSA #3 with Schulke, Bittle & Stoddard for inspection services related to the construction of Hangar D. Roll call: Council Member McPartlan - aye Council Member Nunn - absent Mayor Dodd - aye Vice Mayor Hill - aye Council Member Jones - aye Motion carried. 4-0 12. NEW BUSINESS 21.097 A. Aoorove the Recommended Soendino Plan for the Coronavirus Local Fiscal Recovev Funds Program Established by the American Rescue Plan Act (Transmittal) This item was pulled from consideration during agenda modifications. 21.088 B. Aoorove Work Authorization (CSA#2) for Professional Enaineerina Services Associated with Develooir�p a Structural Evaluation of the Current Crab E Bill's Location in the Workino Waterfront from Johnson. Mirmiran & Thomoson (JMT) in the Amount of $19.640 (Transmittal. CSA#2. Proposal. Scocel The City Manager said the price was negotiated with JMT to evaluate and look at the structure to see what it will take to make it sound. Mayor Dodd said if they find the building can be modified to make it sound and it will have to be brought up to current code, they will then need to evaluate the mechanicals which could be significant. He asked if they are sure enough that the building may not make it, that it may not be worth doing the estimate as part of the process or are they thinking that if they receive enough information from the structure survey they might not want to fix the building. The City Manager stated that is why they must do the study to find out the number, see what they need to do and go from there. Mayor Dodd said he was concerned it will only be a walk-through. The City Manager said there wouldn't be constructive testing. Regular City Council Meeting July 14, 2021 Page 6 Council Member Jones said he didn't know if a walk through would tell how structurally sound the building really is. The City Manager said a forensic report would be significant and probably not worth doing. He said a good thing is the majority of the building is exposed. Mayor Dodd said he was concerned that they would spend $19,600 and get a report indicating that they may want to spend $100,000 for a detailed evaluation. The City Manager said the $19,600 would tell them whether they should repair or reconstruct the building. Vice Mayor Hill said it is an important building with incredibly history; his choice would be to keep the building and bring it back to code. He said they need to know what the numbers will be before they go forward because it is the centerpiece of the waterfront community. Ben Hocker said there is a business in the building and if it is closed, he asked what is the City's liability of Crab E. Bills, noting it could put the man out of business if construction goes on for a year. Andrea Ring said she was on a committee to restore a church and to bring it up to code which would cost a pretty penny. She suggested saving a piece of it and building a new building. Zoom Input Sharon Herman said they should get the evaluation, see what can and cannot be done with the building and then take a solid look as to what needs to be saved, preserved or replaced. MOTION by Council Member McPartlan and SECOND by Council Member Jones to approve the CSA#2 for engineering services by JMT to evaluate the Crab E. Bill's location. Roll call: Mayor Dodd - aye Vice Mayor Hill - aye Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - absent Motion carried. 4-0 21,098 C. AD rove the Rotary Club of Sebastian Brewfest Special Annual Event Aareement and Authorize the Citv Manaaer to Execute the ADDrooriate Documents (Transmittal. Aareements) The City Manager said this item was a request from the Rotary Club to hold a new event every year much like the current events, but this agreement will allow the club to be responsible for some of the event functions. Marc Gingras, Rotary Club of Sebastian, said they have put together another event for the City to enjoy craft beer, food trucks and give back to City. Regular City Council Meeting July 14, 2021 Page 7 Mayor Dodd said he would like to see the 25% reimbursement to the City be earmarked for upgrades to Riverview Park. MOTION by Mayor Dodd and SECOND by Council Member Jones to approve the agreement with the conditions that any funds the City receives be used for improvements to Riverview Park. Council Member Jones asked that decorative bike racks be purchased for the park. Vice Mayor Hill asked that the improvement area include the overflow parking, the Splash Pad, Riverview Park, the Veterans Memorial area, the boat parking, and the portion on the east side of the Park. AMENDED MOTION by Mayor Dodd and SECOND by Council Member Jones to have the event proceeds improve the Riverview Park complex as suggested by Vice Mayor Hill. Roll call: Mayor Dodd - aye Vice Mayor Hill - aye Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - absent Motion carried. 4-0 13. CITY ATTORNEY MATTERS - None 14. CITY MANAGER MATTERS The City Manager advised that the County will be doing some redistricting based on the 2020 Census and suggested that a Council Member might want to attend the meetings. He said in an effort to make contacts for storm water master plan funding, he had a successful meeting with Senator Scott's aide. 15. CITY CLERK MATTERS - None 16. CITY COUNCIL MATTERS A. Vice Mayor Hill - None B. Council Member Jones reported that yesterday, Indian River County voted to be a Second Amendment County in Florida, making it the 45' county to join. C. Council Member McPartlan asked if the Veterans Council of Indian River County would be making a presentation at the next Council meeting in addition to the unveiling of the veterans parking signs. The City Manager confirmed they would be. Council Member McPartlan said he thought that Council would have discussion on how the $3.3M American Rescue monies would be spent. He asked if any other Council Regular City Council Meeting July 14, 2021 Page 8 Members knew before the agenda came out. Mayor Dodd said he saw it when the agenda came out noting that is the reason it was pulled. He said they should probably have a public workshop. Council Member McPartlan said this may be considered found money but money may be hard to come by in the future. He would be support a workshop. D. Council Member Nunn - Absent E. Mayor Dodd Mayor Dodd thanked staff and the Charter Officers for the work that they are doing. He said in regard to the continuing saga of vegetation growing in Hardee Park, the contractor is trying some innovative ways to get rid of the growth. The City doesn't intend to let it get back to where it was before. He wanted the residents to know the City is staying on top of the ditches as much as possible but at this time of the year, the weeds double every six or seven days. 17. Being no further business, Mayor Dodd adjourned the regular City Council meeting at 7:12 p.m. Approved at the July 28, 2021 Regular City Council meeting. Mayor Ed Do� ATTEST., JJ,,I, i ii/1j�� ��-yk,'„�� �fy t