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Home My WebLink About08-19-2021 PZ Agenda7(r F SEBASTLAN HOME OF PELICAN ISLAND 1225 MAIN STREET a SEBASTIAN, FLORIDA 3295F TELEPHONE (772) 589-5518 ■ FAX (772) 388-8248 AGENDA PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY THURSDAY, AUGUST 19, 2021 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF COMMUNITY DEVELOPMENT 1225 MAIN STREET, SEBASTiAN, FLORIDA OR ON THE CITY WEBSiTE 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. ANNOUNCEMENTS AND/OR AGENDA MODIFICATIONS Modifications and additions require unanimous vote of members. Deletions do not apply. 5. APPROVAL OF MINUTES: Regular meeting of July 15, 2021 6. QUASI-JUDICIAL and PUBLIC HEARINGS None • Chairman opens hearing, attorney reads ordinance or resolution or title • Commissioners disclose ex-parte communication • Chairman or attorney swears in all who intend to provide testimony • Applicant or applicant's agent makes presentation • Staff presents findings and analysis • Commissioners asks questions of the applicant and staff • Chairman opens the floor for anyone in favor and anyone opposing the request (anyone presenting factual information shall be sworn but anyone merely advocating approval or denial need not be sworn in) • Applicant provided opportunity to respond to issues raised by staff or public • Staff provided opportunity to summarize request • Commission deliberation and questions • Chairman calls for a motion • Commission Action 7. UNFINISHED BUSINESS None 8. PUBLIC INPUT Public Input on items other than on the printed agenda, is five minutes, however, it can be extended or terminated by a majority vote of members present 9. NEW BUSINESS A. Recommendation to City Council - Review of Capital Improvement Program (CIP) and Capital Outlay Items Greater than $50,000 - 6 Year Schedule FY 2021/2022 through 2026/2027 10. COMMISSIONERS MATTERS 11. CITY ATTORNEY MATTERS 12. STAFF MATTERS Comprehensive Plan Update: DEO Approval and LDC Revisions 13. ADJOURN Due to health concerns regarding coronavirus, alternative methods are still in place for the public to provide input regarding this site plan. Interested parties may contact the City at 772-388-8226 or email questions at COSTV(a)COSTV.CITYOFSEBASTIAN.ORG or may visit the Citv's website at httt)://www.citvofsebastian.orq/public-input-methods. No stenographic record by a certified court reporter will be made of the foregoing meeting. Any person who decides to appeal any decision made by the Council with respect to any matter considered at this meeting will need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be heard. (F.S.286.0105) In compliance with the Americans with Disabilities Act (ADA) of 1990, anyone who needs a special accommodation for this meeting should contact the City's ADA Coordinator at 772-388-8226 at least 48 hours in advance of the meeting. All government meetings in City Council Chambers will be broadcast live on COS -TV Comcast Channel 25 and ATT UVerse Channel 99 and streamed via the city website — itvofsebastian.( unless otherwise noticed and rebroadcast at a later date — see COS -TV Channel 25 for broadcast schedule 2 CITY OF SEBASTIAN PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY MATES . JULY 15, 2021 C •Q •� I. Call to Order -- Vice -Chairman Roth called the meeting to order at 6:0t.r II. Pledrje of Alleciiance was recited by all. E CL E ICL E III. Roll Call 0 ti Present: Mr. Roth Mr. Qizilbash tM Mr. Simmons Mr. Hughan V) _ Ms. Kautenburg Mr. Alvarez .� Mr. Christino (a) (Do o o04 t c CON n ¢ ¢an Not [)resent: Mr. Carter -- Excused Also Present: Ms. Lisa Frazier, Community Development Director Ms. Dorri Bosworth, Community Development Manager Mr. Manny Anon, Jr., City Attorney Ms. Joseph Perez, AV Technical Assistant Ms. Janet Graham, Technical Writer (Zoom) Dr. Mara Schiff, Indian River County School Board liaison, was not present. IV. Announcements and/or Agenda Modifications Mr. Roth announced that Mr. Carter has been excused from tonight's meeting, and Mr. Christino will be voting for him this evening. Mr. Reyes, who has been on the Planning Commission for 10 years, opted not to continue his commitment to the Commission. The City is very appreciative of the service that he gave. He also announced that Ms. Kautenburg has been appointed to the position of a regular member of the Commission. Mr. Roth asked if anyone is present representing the interests of 65 Blue Island Street, San Sebastian Springs, Sebastian. Seeing no one, Mr. Roth stated they would leave that matter until last. V. Approval of Minutes: Re:iular meeting of Argil 1, 2021 Mr. Roth asked if all Commissioners have had a chance to review the Minutes. All indicated they had. Mr. Roth then called for a motion. A motion approving the Minutes of April 1, 2021 was made by Mr. Christino, seconded by Mr. Hughan, and approved unanimously via voice vote. VI. Quasi -Judicial and Public Hearinus PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 2 MINUTES OF REGULAR MEETING OF JULY 15, 2021 A. Quasi -Judicial Public Hearing -- Site Plan, Modification Approval -- North County Library Expansion — 1001 Sebastian Boulevard -- Proposed Construction of a new 2,823 SF Building Addition along with Parking, Utilities, Stormwater and Landscaping -- Public Service (PS) Zoning District Mr. Roth inquired if any of the Commission members have had any ex parte communications and/or visited the sites. All indicated they had not had any ex parte communications. As a point of clarification, Mr. Anon stated that the statute indicates that all members should indicate if they visited the site(s) and/or if they had any communication with anyone regarding the projects. Mr. Qizilbash stated he does visit the sites, but he does not talk to anyone there. Mr. Simmons indicated he visited the Library site, and he spoke to no one about the project. Mr. Hughan indicated he had visited the Squid Lips site, and he visited the 65 Blue Island Street site, but he could not get in the gate. He did not visit the library site. He did not talk to anyone. Mr. Alvarez indicated he had not visited any of the sites. Ms. Kautenburg indicated she had visited the sites. Mr. Roth indicated he had visited all three sites, and he did not speak with anyone. Mr. Christino indicated he visited the sites, but he did not talk to anyone. Mr. Anon indicated he would forward a copy of the Florida statute for clarification purposes to Mr. Roth, and he can then disseminate it to the other Commission members. At this point, all who would be speaking on either of the two projects were duly sworn Mr. Anon read the item into the record. Mr. Roth called on the applicant's representative to present testimony on this project. Mr. Todd Howder of MBV Engineering, Inc. identified himself and MBV as the site engineers for this project. This is an Indian River County project. It is a small addition to the North County Library with some parking spaces. As part of the project, they are doing some palm tree maintenance that needs to be done. They are also doing some landscaping work to some of the trees and existing landscaping throughout the area that was part of the original plan that needed to be done for this project. Mr. Roth called on staff for their report. Ms. Bosworth entered the Staff Report and survey, the architecturals, and the civil engineering plans as part of the record. She stated that, as Mr. Howder explained, this project is going to be for a 2,823-square-foot building addition in the southwest corner. As part of this project, they are also adding 10 additional compact parking spaces, they are restoring the stormwater pond, and replacing the missing landscaping from the 2001 plan. The Staff Report details that they have met the requirements of the Land Development Code. She reviewed that the Sebastian Lakes community is a residential PUD. Those residential PUDs allow a certain percentage of commercial property. The Winn -Dixie, the Library site, the Walgreens and the Bank are all part of this PUD. A lot of the lakes and stormwater areas are all interconnected through PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 3 MINUTES OF REGULAR MEETING OF JULY 15, 2021 the PUD and then eventually outfall into the 512 ditch. The client and the applicants have been meeting with St. John's regarding what needed to be restored and brought back to the original St. John's stormwater permit. Some of the sheets have shown that there were numerous utility easements that have been platted over the years. There should have been some easements on the last round of building additions that needed to be abandoned. That will all be corrected through this project along with dedicating a new utility easement along the rear. Some of those utilities will be running under the building. Staff has determined that the site is consistent with the Comprehensive Plan, the Land Development Code, the 512 Overlay District, and staff recommends approval of the proposed site plan modification with the one recommendation of the abandonment of all applicable utility easements, and that establishment of necessary utility easements shall be completed before issuance of the Certificate of Completion can occur. Mr. Roth asked if there is any requirement for landscaping around the new structure. Ms. Bosworth stated that the Triangle Overlay and the Riverfront Overlay require foundation plantings for a building. The 512 Overlay District only has increased landscaping along 512, but it does not have the requirement of foundation landscaping. Mr. Roth opened the hearing for comments from the public regarding this particular project. Shelby Bacon, Sebastian lives in Sebastian Lakes subdivision and asked if the parking is going to be added to where the parking spaces are presently on the conference room side. She also asked if this would impact any of Dr. Brooks' property. Ms. Bosworth stated it is not going into Dr. Brooks' property, and the proposed parking is within a green area. It will not remove any parking that is presently in place. They will actually extend and add some parking on that side. Ms. Bacon asked if there will be some shrubbery or the like in front of the Sebastian Lakes development and behind the library. Mr. Howder displayed the plans on the monitor and pointed out on the landscape plan what will be done on the property. Seeing no one else in Chambers who wished to speak on this project and hearing no one on Zoom who wished to be heard, Mr. Roth closed the public comment portion of the hearing. Mr. Qizilbash: Regarding the compact area parking, those spaces are all 8 x 15 feet. He suggests there is room to make those spaces 8 X 17 or 18 feet, and where there is space available, they can be made a little longer. Mr. Howder said they will add a foot or two where they can. On the sanitary sewer information, next to pond 2, that is where the gravity sewer ends. It does not say in what direction it goes. Mr. Howder said that is an existing line and it is going to stay. Mr. Qizilbash asked from there, where does the gravity sewer go. Mr. Howder said it goes north and south. He explained that the County provided the survey. They just showed the survey on this parcel. They did not go PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 4 MINUTES OF REGULAR MEETING OF JULY 15, 2021 any farther because this is actually a connected sewer section. These are interconnected not only with the pond system, but it also goes to master lift stations that a lot of these areas are connected to. There is a lift station that is connected in Sebastian Lakes that it is connected to. Mr. Qizilbash requested that a notation be made on the plan to that effect. Mr. Howder said he would do that. Mr. Christino: • Stated the plans are complete, and he is pleased to see the deep root system that is being used for the new plantings. Ms. Kautenburg: Pointed out that the library is one of the "stars in our crown" in Sebastian. It has always been beautifully maintained. Every addition that has been added has been added tastefully, and she is glad to see that the County is adding more space, because she is aware that there is a growing need. She stated these plans were very well done. Mr. Roth: • Stated that when the Commission gets plans that are well done like this one, it makes the Commissioners' job a lot easier. There being no further questions or comments by the Commissioners, Mr. Roth called for a motion on this matter. A motion to approve the plan as submitted with the stipulations that archaic easements be abandoned properly, and new necessary utility easements are to be completed before the issuance of a Certificate of Completion was made by Ms. Kautenburg and seconded by Mr. Christino. Mr. Roth called for a roll call vote. Roll Call Mr. Hughan -- Yes Mr. Qizilbash -- Yes Ms. Kautenburg -- Yes Mr. Roth -- Yes Vote was 7-0 in favor. Motion passes. Mr. Simmons -- Yes Mr. Christino (a) -- Yes Mr. Alvarez -- Yes B. Quasi -Judicial Public Hearing -- Site Plan Modification Approval & Riverfront Overlay District Waivers -- Squid Lips Restaurant & Fins Marina -- 1660 Indian River Drive -- Proposed Additions of a New 8,400 SF Over -the -Water Restaurant, a New 2,100 SF Marina Office Complex, PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 5 MINUTES OF REGULAR MEETING OF JULY 15, 2021 and a New 2,300 SQ Smokehouse Restaurant along with Parking, Utilities, Stormwater and Landscaping -- Proposed Waivers from Section 54-4- 21.A.5(c)(1) Roofs and Parapets Regarding Required Roof Pitch, and Section 54-4-21.A.7(c)(2)b.1 regarding required Foundation Plantings -- Commercial Waterfront Residential (CWR) Zoning District Mr. Anon read the item into the record. Mr. Roth called on the Commissioners to disclose any ex parte communications on this matter, which would include conversation and/or a visit to the property. Mr. Hughan visited the site, Mr. Christino visited the site and had no ex parte communications regarding this project. Mr. Qizilbash visited the site and had no ex parte communications regarding this project. Mr. Simmons drove by the site. Mr. Alvarez stated he did not visit the site, nor has he had any discussions with anyone regarding this project. Ms. Kautenburg stated she has visited the site. She did not speak with anyone. Mr. Roth visited the site but did not speak with anyone at the site. Mr. Roth called on the applicant or its representative to present testimony on this project. Ryan McLean identified himself and MBV Engineering, who is the civil engineer for this project. Essentially, this is a multi -faceted project to basically expand one of the milestones in Sebastian. There is the addition of an 8,400-square-foot over -the -water restaurant that makes use of an existing pad that has been in the community for close to 30+ years, and some other retrofits on the western parcel coupled with a multitude of necessary site improvements to support such development. It is a multi -faceted project including two restaurants along with the marina support structure that provides support to the existing Fins Marina. Ultimately, there was a lengthy process of approximately five years to address this project. He asked for any questions/comments the Commissioners may have. Mr. Roth called on the staff for their input. Ms. Bosworth entered into the record the staff report and survey, the landscape plan, the civil engineering plan, the building and floor plans that were all contained in the Commissioners' agenda packets. She reviewed the staff report to verify that the Land Development Codes for this project have been met. With regard to finished floor elevation, on the concrete pad some of the benchmarks have changed over the years from 1929 to 1988, and the FEMA maps have changed. It was something that the City's building official caught, and it was going to be about six to seven inches short for the FEMA requirements for the supporting posts underneath that slab. That was taken before City Council for a FEMA variance, and after consideration by City Council, that was granted. Square footage, building coverage, open and impervious areas are all in compliance. The existing Squid Lips restaurant that is over the water is a part of a submerged land lease, which means it is not included as part of this land area for this project. The property line for this application goes out into the water, and that slab is a part of the area that is included for impervious and open -space requirements. With regards to building heights, the existing slab was measured a few years ago using the PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 6 MINUTES OF REGULAR MEETING OF JULY 15, 2021 previous code, and it was determined that they were in need of a variance. It went before the Board of Adjustment, and it was granted. But within the last six months, the Land Development Code has been changed on where that measurement is started. As you can see in the staff report, it is now only a foot and a half. It was good for 24 months and, as staff was still reviewing the project, they did have to ask for a 6-month extension of that variance request, and that has been granted. On the west side they are going to put a new dumpster enclosure and also add a compacter with an enclosure that will help with waste management for the three restaurants that will be on that site. With regards to parking, on page 5, there is a good breakdown of the parking spaces. As to the new spaces that will be added, it has been part of City policy that two motorcycle parking spaces equal one standard space. They are putting in 23, so that counts as 12 parking spaces. She discussed the landscaping plans and stated that on the west side of this property there are some beautiful specimen oak trees, and the Code allows parking credits to be given for those specimen trees. Based on the size and the information that staff was given on the tree survey, the City has given them 22 spaces for credit. One of the staffs recommendations for approval, if for whatever reason —hurricanes, drought, disease —any of those trees have to be removed, they would be required to provide three additional parking spaces for each tree if they were to come down. The applicant also needed 14 parking -in -lieu spaces. She explained how that program works. There is a large ditch on the west side that the applicant is going to pipe and also add 19 parking spaces on the street in accordance with the City's design. There is a formal agreement that would need to be executed by City Council and the applicant, and staff is requesting that that get done before they get any COs on the building, but that is something that can be done while they are under construction. According to the architectural plans, the over -the -water restaurant is going to have their mechanical equipment on the roof. That is to be screened. The other two buildings will have their mechanical equipment on the side, and they will be screened. The marina office and the restaurant that will be over the water, because of the uniqueness of them being raised, a lot of that plumbing, electrical, and mechanical type of piping will be underneath, and there will be some sort of screening that goes all the way around those buildings so that it is hidden. It will be determined if any of the under -the -walkway piping, etc. needs to be screened. Also included in the plans is the lighting plan that shows the fixtures that are going to be added to the building. Based on the additional trips, the applicant was required to do a traffic -impact analysis. The City Engineer did review that. He had requested some additional information for the hours on the weekends during the evening dining hours, which was provided. Based on the information, it was determined that it would not impact the level of service for Indian River Drive that required any additional improvements to the road in that area. PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 7 MINUTES OF REGULAR MEETING OF JULY 15, 2021 Ms. Bosworth stated that the applicant is requesting a landscape waiver for the foundation landscaping that is going to around the Smokehouse Restaurant —five canopy trees. Because the west side of the building is up against the stormwater area, staff feels that the request should be granted. Staff had been working with the applicant regarding the area that is going to be to the front of the over -the -water restaurant —the beach area. There are some existing native plantings there, and staff was looking for some additional native plantings to be added, which does show on the plan. But it also shows a lot of palm trees and some other canopy trees. When they are planting, if it looks as if that is going to be too many trees for that area next to the water, staff would ask to have that waiver request extended for another five trees if need be. The other waiver is for the pitch of the roof on the new over -the -water restaurant. The Code requires a minimum of 5:12, but since they have already gotten a height variance and to be able to get the walls in a functional restaurant, it is a 4:12 pitch. It is still a pleasing building, so staff feels that it meets the intent of the Riverfront Overlay and recommends approval of that waiver request also. Ms. Bosworth closed by stating that on the site plan there is a small encroachment of the Davis House Bed and Breakfast deck. That has been there for many years. The owner of the Squid Lips property and the owner of the Davis House are okay with the encroachment. Because this is an agreement between the two property owners, staff requested that the Squid Lips property owners send them a notice telling them it is expanding its site, and there is still this deck issue, and if down the road we need to address it, the City is aware of it, and we will have to follow the setback code. Ms. Bosworth said that staff has determined that this proposed site plan is consistent with the Comprehensive Plan, the Land Development Code, and the Riverfront Overlay District and recommends approval of the site plan with the following proposed conditions: 1. At this time, the civil engineer is working with DEP to get their stormwater ERP permit. Staff just has not received the final copy of it yet, and staff would like a copy of it before the land -clearing permit is issued. 2. That the parking -in -lieu agreement be executed by the applicant and City Council before a certificate of occupancy for the first building completed can be issued. 3. The eight specimen trees that were saved in conjunction with parking permits, if any of the trees are damaged, removed, or cut down, three additional parking spaces will need to be provided. 4. Screening would be required if piping and wiring underneath the new concrete - and -wood ramp are noticeably visible. 5. There are some existing signs on the site that do not meet the current Land Development Code sign requirements, and all of the new signs that we saw on the plans would need separate permits and will also need to meet code. 6. Staff recommends that the Commission grant a waiver for the design criteria to PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 8 MINUTES OF REGULAR MEETING OF JULY 15, 2021 allow the 4:15 pitch roof and a landscape waiver for five foundation canopy trees around the Smokehouse Restaurant, and up to five additional trees within the shoreline buffer area on the east side by the new over -the -water restaurant. Mr. Anon clarified that as to No. 3 of the above recommendations, three additional parking spaces per tree will need to be provided. Mr. Roth called on the Commissioners for questions/comments of the applicant or staff. Mr. Qizilbash: • On Sheet C4, Permits Required, he asked why there is no St. John's permit. Mr. McLean explained that at certain times DEP trumps St. John's in the environmental resources stormwater evaluation. Mr. Qizilbash stated that so many trees and bushes are shown in the retention area. Traditionally, DEP and the City of Sebastian code does not allow it, and the stormwater counts allow for the volume reduction associated with the trees. It is not traditional, but if you saw the landscape requirements associated with not only the City of Sebastian plus the Riverfront Overlay, the amount of canopy meets the requirements. • Asked why the City is allowing parking in the street right-of-way. Who will be responsible for maintenance of these 19 parking spaces? Ms. Bosworth stated that in many of the downtown areas there is existing on -street parking. It is something at this point that the City has felt that it wants in its riverfront. It did go through a review from Stormwater. • Stated that there is angled parking shown that will be backing into the southbound lane of traffic. He asked what the angles will be for those on -street parking spaces. Mr. McLean stated there will be a 45-degree stamped asphalt or stamped concrete design which is the.City standard. Mr. Qizilbash suggests that the 12-foot width of the street is not enough to allow vehicles to back out of those parking spaces safely. He feels that is a traffic hazard. • Regarding the 10-foot landscape buffer shown between motorcycle parking and the property line which all drains to the street, he suggests that will make drainage onto the street worse. Mr. McLean stated they are trying to intercept as much off - site water flow as possible. Mr. Qizilbash stated there should be a swale in this 10-foot buffer to keep the water in the property and going to that retention area. • Mr. McLean said the City of Sebastian Code does not allow a stormwater facility within the 10-foot landscape buffer. Mr. Qizilbash stated that the water from all the driveways on the east side is also flowing to the street. Mr. McLean said entrance driveways are allowed to flow to the right-of-way. Mr. Qizilbash stated that when property is developed, the existing problems should be taken care of, but it is being made worse in this area. PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 9 MINUTES OF REGULAR MEETING OF JULY 15, 2021 • Referring to the 19 parking spaces, he asked who is going to be responsible for the maintenance of those parking spaces. Ms. Bosworth explained that the money that is paid for those spaces goes into a parking trust fund. It is no different than the parking that is in front of Captain Hiram's or the Crab Stop. Mr. Qizilbash opined that someone should correct these things. Ms. Bosworth stated that the City Engineer, the Consulting Engineer, the Stormwater Department, and the City Manager have looked at specifically that design. She addressed Mr. Qizilbash and stated if he would like to make it a condition that it is reexamined, looking at his concern that there is going to be additional drainage into the street, staff can certainly provide that. Mr. Christino: • Regarding Mr. Qizilbash's concerns, he suggests direction flow from the parking lot on the west side of Indian River Drive would exacerbate the condition of flooding in that area. • Regarding the areas that are going to be unpaved, he asked what materials will be used in those areas. He is also concerned that there is going to be more water on Indian River Drive. Ms. Bosworth stated that all of the parking spaces are going to be asphalted or concreted. There will not be any stabilized or pervious parking spaces. Mr. Christino also asked about the parking spaces on the south side west of Indian River Drive. Ms. Bosworth stated those are existing spaces. • Mr. Christino asked if any of those areas are going to be replaced with something that is going to be a quick -draining material to avoid any overflow onto Indian River Drive. Mr. McLean said there will be no parking on anything but asphalt or concrete in the City. They do not allow a stabilizing material in that capacity. • Regarding the grease trap, will there be a 250-gallon grease trap added for the barbeque restaurant? Mr. McLean said that is correct. Mr. Christino stated the other one is 1250 gallons. Mr. McLean said MBV Engineering has just recently retrofitted it to a 1250-gallon system. Mr. Christino stated he does not see any notation of whether the grease would be stored on site or across the street. He is concerned about transporting any grease in that area, especially over the water. He asked Mr. McLean if he knows how that is handled by the restaurant. Mr. McLean stated he personally does not. He knows there is a fixed system for grease storage to be within the dumpster. He also stated that the bulk of actual food production is not occurring in the over -the -water restaurant, and they are still working out the kinks. Mr. Hughan: • Regarding the on -site parking on the roadway, he understands that that is going to remain after the project is finished. Mr. McLean stated that is correct. Mr. PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 10 MINUTES OF REGULAR MEETING OF JULY 15, 2021 Hughan stated this project will be a welcome addition to the riverfront area Mr. Simmons: Stated he is a little confused regarding swapping trees for parking and deleting trees for some other reasons, how they relate to each other. Mr. McLean explained that, because of the great consideration that went into the preservation of the specimen trees on the west parcel, it was determined that they would work with City planning staff regarding that matter. Mr. Simmons stated that in essence they are swapping specimen trees for parking spaces. Mr. McLean said they are actually given credit for preservation. Ms. Bosworth stated it is in Article XIV, Tree and Landscape Article about being able to give parking credits for specimen trees. That has been done for the Tiki Bar where they are parking on the west side of the street. It has also been done for the Train Station because they had saved some very nice oak trees. She further stated that the applicant has added the required buffer around the trees to keep the concrete out of that area in order to protect the trees. Mr. Alvarez: Addressed the pilings that have been there for some time. He read that those pilings were approved back in 1991. He asked if any study has been done on those pilings and whether they are in a condition to support the new restaurant. Mr. McLean said that there was a crane brought in and pile testing was done to make sure those pilings are viable, which they are. Asked if new signage will be going in. Mr. McLean said yes. Ms. Kautenburg: • Stated it is a very thorough plan and is easy to follow and understand. She is very glad this project is going forward. She likes the idea of additional public parking which creates places for the walkers to park at the north end of Indian River Drive. Mr. Roth: In looking at parking on the west parcel in front of the new restaurant, he is concerned whether there will be indoor seating or mostly takeout. Mr. McLean said the Smokehouse restaurants tend to be more of a takeout style. There is a small indoor seating area but no exterior seating. Referring to the elevation drawings, he feels that it is not well identified as to the proposed building at Squid Lips Sebastian. Mr. McLean explained that the linear building is the over -water restaurant. He also identified the small building in the middle on the east parcel is the marina support building. He stated there will be PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 11 MINUTES OF REGULAR MEETING OF JULY 15, 2021 two buildings on the west parcel and three buildings on the east side. • Mr. Roth complimented the applicant for their design and architecture that will be used in this project. • On the east parcel, there is a walkway that goes around three sides of the building, and he asked if that is going to be done when the building is completed. Mr. McLean stated that is correct. • Looking at the lagoon, when looking at the righthand far back corner, there is a concrete square that is missing, and he asked what the plan is for that area. Mr. McLean said that slab was missing due to an accident or weather, etc. It will be built in and will square off the over -water slab. It will be a complete rectangle. Ms. Frazier addressed the questions Mr. Qizilbash had asked regarding the drainage and the parking spaces. She stated she and Ms. Bosworth will go back and look at that matter and readdress it. As far as the parking -in -lieu, that has been a program that has been in place for a long time, and the City does maintain the parking spaces. Ms. Frazier also addressed the question of landscaping within the stormwater ponds. Those are not typically allowed. However, in this instance, because of the topography with the adjacent property to the west, they had to put in a retaining wall in the landscape buffer. So staff felt that the five feet between the property line and the retaining wall there was not adequate room to put in some of the large canopy trees that are required in the Riverfront Overlay. Staff allowed the applicant to put them adjacent to the retaining wall but also on the stormwater banks, thus not taking up some of the treatment volume, which St. John's normally would not allow. In addition, staff did have MBV provide them with calculations. She thanked everyone involved who have been working on this planning for a very long time. She thinks it will be a wonderful asset to the community. At this point, Mr. Roth opened the floor to anyone who is present in Chambers who wishes to speak in favor of the project as well as anyone on Zoom who wishes to speak in favor of the project. Seeing no one, Mr. Roth called for anyone present who wishes to speak in opposition of the project as well as anyone on Zoom who wishes to speak in opposition to the project. There being no one, Mr. Roth asked Mr. McLean if he had anything else he wished to say. Mr. McLean thanked the staff for their work and cooperation in developing the planning for this project. Ms. Bosworth added that there will be three separate building permits. The first one to get its CO is where the requirement of the parking, the landscaping and the final Planning and Zoning inspection will be required. They are working at getting their permits in. There has been a cursory review on some of those buildings. Not all three buildings have to be done at the same time, but the first building will be the one that triggers the parking, stormwater and landscaping being completed. Ms. Bosworth summarized staffs recommendations as shown on Pages 9 and 10 of the agenda packets and the addition of one more condition and another waiver: PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 12 MINUTES OF REGULAR MEETING OF JULY 15, 2021 • The added condition will be for staff to reexamine the 10-foot buffer east of the motorcycle parking adjacent to the parking -in -lieu spaces regarding water shed into the street. Staff will see if that can be modified so that it is not a total water shed into the street area. • An additional waiver allowing stormwater and retaining wall within the perimeter landscape buffer area. Mr. Roth called on deliberations by the Commissioners. Mr. Roth addressed parking lot lighting. He did not see a drawing dedicated to lighting. Ms. Bosworth stated that the site plan does show the location, both on the east and west sides. There will be some light poles on the east and west sides, and then the photometric plan showed the lumens that would be generated from those lights and the cut sheets that showed what kind of lamp poles and lighting that would be. On the posts for the ramps, there is going to be lighting on top of each post. Those may be on timers. There was also lighting on the building, and 20-foot poles in the parking area, with gooseneck lighting fixtures off of those poles. There being nothing further from the Commissioners, staff, or applicants, Mr. Roth called for a motion. A motion recommending approval of this project, subject to the five bullet points beginning on page 9 and onto page 10 of the Staff Report and on the third bullet adding the words "per tree" after the word "provided" in the last sentence, and also to include in item No. 2 regarding Riverfront Overlay District design criteria a waiver allowing for a 4:12 roof pitch, and in Item No. 3 granting a Riverfront Overlay District landscape waiver for five foundation canopy trees required around the west side of the Smokehouse Restaurant, and up to five canopy trees within the shoreline buffer area in front of the new over -the -water restaurant. Also to include an Item No. 4—Staff to reexamine the drainage on the west side of the street and make any necessary improvements to make it correct, also to include an Item No. 5—to grant a waiver to allow stormwater in the buffer areas was made by Ms. Kautenburg and seconded by Mr. Simmons. Roll Call Mr. Roth -- Yes Mr. Alvarez -- Yes Mr. Christino (a) -- Yes Mr. Qizilbash -- Yes Vote 7-0 in favor. Motion passes VII. Unfinished Business -- None VIII. Public Inuut -- None Mr. Simmons -- Yes Mr. Hughan -- Yes Ms. Kautenburg -- Yes PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 13 MINUTES OF REGULAR MEETING OF JULY 15, 2021 IX. New Business A. Accessory Structure Review -- LDC Section 54-2-7.5 -- 1,000 SF Detached Garage -- 65 Blue Island Street, San Sebastian Springs -- R. Greenberg Mr. Anon read the item into the record. Mr. Roth called on the applicant to present their case. Ms. Bosworth stated the contractor was not present, and since this was a straight- forward application, she recommended to proceed if the Commission members agree. She feels that she can answer any questions the Commissioners may have on this project. It was the consensus of the Commissioners that the matter can proceed without the applicant or their representative being present. Ms. Bosworth reviewed this was an application for a new home on a larger lot in San Sebastian Springs. The new home itself has a two- or three -car garage. This review is for a detached garage for an RV. It is a custom garage going up at the same time that the house is built. They have added a cupola onto it, and it is a pretty straightforward request. It meets all the requirements such as setbacks and heights. The only thing that was not included with the permit was a specific landscape plan for the required shrubs. She has already spoken to the contractor. He has drawn one up that will show the 36 bushes around the building, and he is aware that that would need to be, if approved, planted before they get the certificate of occupancy for the house. Also included in the agenda packet is the land -clearing sheet that shows how many tree credits they are going to get for the oversize lot, and they are going to meet their tree requirement. It meets the intent of the Code, and staff recommends approval with the condition that the landscaping shrubs around the foundation of the accessory structure are planted before a certificate of completion can occur for the accessory structure. Mr. Roth then called for questions/comments from the Commissioners. Mr. Christino: • As to the permit application, he assumes that the accessory building is included with the initial permit application. Ms. Bosworth stated yes, it is. Ms. Kautenburg: This neighborhood has a homeowners' association, and she is aware that they have a lot of restrictions there. She asked if this structure has been approved by their architectural review committee. Ms. Bosworth stated yes, it has. There being nothing further, Mr. Roth called for a motion. A motion approving the requested action on the detached accessory structure for 65 Blue Island Street, including PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 14 MINUTES OF REGULAR MEETING OF JULY 15, 2021 the additional considerations on page 3, was made by Mr. Simmons and seconded by Mr. Alvarez. Mr. Roth asked Mr. Simmons if he would accept amending the motion to include the wording regarding 36 bushes to be planted around the accessory structure. Mr. Simmons stated he would, and Mr. Alvarez also accepted the wording. Roll Call Mr. Roth -- Yes Mr. Qizilbash -- Yes Mr. Alvarez -- Yes Mr. Hughan -- Yes Vote was 7-0 in favor. Motion passes. Mr. Christino (a) -- Yes Mr. Simmons -- Yes Ms. Kautenburg -- Yes X. Commissioners Matters -- Election of Chairperson and Vice Chairperson Mr. Roth spoke regarding Mr. Reyes resigning from the Commission. As Mr. Reyes was Chairman and Mr. Roth was Vice Chairman, the Commission needs to have an election of officers. At this point, he opened the floor for nominations for Chairperson. Mr. Hughan nominated Mr. Roth as Chairperson, and Mr. Alvarez seconded the nomination. There being no further nominations, Mr. Roth called for a vote. Roll Call Ms. Kautenburg -- Yes Mr. Simmons -- Yes Mr. Christine (a) -- Yes Mr. Qizilbash -- Yes Mr. Hughan -- Yes Mr. Alvarez -- Yes Mr. Roth -- Yes Vote was 7-0 in favor. Mr. Roth was elected as Chairperson. Mr. Roth called for a nomination and a second for Vice -Chairperson. Mr. Alvarez nominated Mr. Qizilbash as Vice Chairperson, which Mr. Qizilbash did not accept. Mr. Christino nominated Mr. Alvarez, and Mr. Simmons seconded the nomination. There being no further nominations, Mr. Roth called for a vote. Roll Call Ms. Kautenburg -- Yes Mr. Christino (a) -- Yes Mr. Hughan -- Yes Mr. Roth -- Yes Mr. Simmons -- Yes Mr. Qizilbash -- Yes Mr. Alvarez -- Yes Vote was 7-0 in favor. Mr. Alvarez was elected as Vice -Chairperson. Mr. Roth suggested the Commissioners be provided with a printed list of actions to be PLANNING AND ZONING COMMISSION/LOCAL PLANNING AGENCY PAGE 15 MINUTES OF REGULAR MEETING OF JULY 15, 2021 taken and the order in which they should be taken during a meeting. He feels that would be very helpful to the person running the meetings. Mr. Anon suggested Mr. Roth contact the City Clerk, and she can assist. Ms. Bosworth also volunteered to help with that. XI. Citv Attornev Matters Mr. Anon stated that he will forward the case law on the question regarding ex parte communications that was discussed to Mr. Roth, and he can disseminate it to all Commissioners. XII. Staff Matters Ms. Frazier called attention to the copy of the new approved Comprehensive Plan which has been included in all Commissioners' agenda packets. She thanked all the Commissioners for all their work and dedication on this project. She added that the legislature passed a new law where another element is required to be added: the Private Property Rights element. It will have to be added ASAP because any amendment to the Comprehensive Plan is going to require this. Thus far, the DEO has told staff that amendments to the future land -use map would suffice as an amendment to the Comprehensive Plan. There are some future land -use map changes coming up, so this element has to be added. XIII. Adiournment There being no further business, Mr. Roth called for a motion. A motion to adjourn was made by Mr. Hughan, seconded by Mr. Christino, and the motion passed unanimously via voice vote. Meeting was adjourned at 8:02 p.m. 19 CRYOF HOME OF PELICAN ISLAND To: Planning and Zoning Commission From: Ken Killgore, Administrative Services Director/CFO Copies: Paul Carlisle, City Manager Date: August 9, 2021 Subject: Draft Capital Improvement Program Enclosed is the Draft Capital Improvement Program (CIP) for the period from FY 2022 through FY 2027. 1 will have a brief power -point presentation at your meeting scheduled for Thursday, August 19, 2021 to highlight the key elements of this important document. The Planning and Zoning Commission should review the scheduled capital improvements and offer comments that you collectively feel the City Council should consider as this year's CIP is considered for adoption. Following my presentation and any questions or discussions, it would be appropriate for a motion to be adopted. If you are in agreement with the proposed CIP, the motion could be: "1 move that the proposed Capital Improvement Program be recommended to the City Council with no changes" If you wish for the City Council to consider changes, the motion could be expanded to say: "I move that the currently proposed Capital Improvement Program be recommended to the City Council with increases or decreases to I look forward to the meeting. Should you have any questions, please do not hesitate to give me a call or send an email. Ken Killgore Administrative Services Director/CFO City of Sebastian (772)388-8205 .%11lgore0citvofsebastian.o, Capital Improvement Program FY 2022 to 2027 Presentation of Proposed CIP Planning and Zoning Commission Thursday, August 19, 2021 Prepared By: Ken Killgore, Administrative Services Director/CFO Proposed Capital Improvement Program o Packets Include Surnmarys and Details on Staffs CIP Proposals. o Tonight's Objectives: Present Highlights of the Program. Hear Comments and Suggestions. Consider Motion to Recommend Proposed CIP to the City Council. Proposed Capital Improvement Program o Schedules of Capital Improvements, Largely Based on Operational Needs and Financial Capability. Budget Review Advisory Committee Reviews Regarding Entire Operating Budget and Financial Strategies. o City Council Review August 25th and at Public Hearings Scheduled for September 13th and 29th ff Proposed CIP General Government Items o $1,,187,,660 Technology Additions or Upgrades to Stay Current & Provide Cybersecurity, o $65,,000 Administrative Vehicles. o $2,,425,,224 Police Department Vehicles and Equipment. o $495,000 for Harrison Street Park Plaza. o $50,000 Complete Working Waterfront. o $65,000 Riverview Park Tree Protection. Proposed Cl P Roads and Public Facilities Items o $3,566,127 Street Reconstruction and Repaving After Pavement Plan Update. o $600,000 Sidewalk Improvements. o $323,776 Roads Department Equipment. o $5,,,334,024 Public Works Compound. $10.,500 Stairwell Chairs & Fleet Items. o $197,,500 Cemetery Grounds, Fencing,, Signage and Columbarium Niches. Proposed CIP Parks and Recreation Items o $420,000 Playground Improvements. o $120.,000 Park Improvements. c $75,000 Barber St. Baseball Backstops. o $224,000 Park Equipment. o $30,000 Park Signage Proposed CIP Stormwater Drainage Items o $103,000 Fountains and Equipment. o $980,,000 Sliplining/Pipe Replacements. o $785,,000 Swale/Driveway Culverts. o $23,,000,,000 Canal Restoration Grant. $400,,000 Concha Dam Replacement. $250,,000 Tulip Drive Crossing. o $250,,000 Bayfront Road Crossing. o $350,000 Ocean Cove Drainage. Proposed CIP Airport Items o $156,,500 Radios,, Cameras & Wash Rack. $470,,000 Hangar C and D Offices. o $2,,820,,000 New Hangar Projects. o $3,,114,,912 Runway Rehabilitation. o $2,,727,,000 Apron Improvements. o $400,000 Utilities for Golf Apron. o $1,250,000 Taxiway Golf Improvements. o $1,,800,,000 Construct Airport Road West. Proposed CIP Golf Course and Building Items o Golf Course: o $5,000 Golf Parking Lot. o $20,000 Ditch Improvements. $40,,795 Equipment. o Building Fund: r� $116,000 Counter and Office Renovations. Proposed Capital Improvement Program o Questions.? o Comments or Concerns? Motion to Recommend Proposed Capital Improvement Program to the City Council. M7- 2�9!21 HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA ANNUAL BUDGET FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT' fakorelcla"t mo CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 SUMMARY OF CAPITAL PURCHASES AND IMPROVEMENTS List of Profects FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026.27 Totals General Government City Manager Vehicle 32,000 - - - - - 32,000 Vx Rail Lease Payments 43,195 43,195 43,195 129,585 Email Archive System 60,000 - - 60,000 City Wide Computers 45,000 35,000 45,000 35,000 45,000 35,000 240,000 COSty Equipment 10,000 10,000 10,000 10,000 10,000 10,000 60,000 Network Infrastructure 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Over -the -Air Connections 10,000 20,000 - - - 30,000 Core and Remote Switches - - 25,000 20,000 - - 45,000 CAD/RMS System Update 139,200 60,775 60,775 60,775 60,775 60,775 443,075 Police Department Police Station Sign 7,500 - - - - - 7,500 Police Vehicles 305,000 310,000 315,000 320,000 325,000 330,000 1,905,000 Vehicle/Body Cameras 78,583 78,583 78,583 78,583 39,292 - 353,624 Road Patrol Equipment 22,300 23,300 13,000 17,000 13,000 13,000 101,600 Police COPE Trailer 20,500 - - - - 20,500 Utility Vehicle 18,000 18,000 Operations Equipment 8,000 - 8,000 Investigations Equipment 11,000 - - 11,OOD Community Development Harrison Street Park Plaza 225,000 270,000 495,000 Working Waterfront 50,000 - 50,000 Tree Protection Plan - 65,000 65,000 CDD Vehicle 33,000 - - - 33,000 Roads Department Street Repaving - 633,363 313,412 754,747 754,747 754,747 3,211,016 Portable Traffic Analyzers 4,870 - - - - - 4,870 Street Reconstruction - - 355,111 - - - 355,111 Sidewalk Replacement 100,000 100,000 100,000 100,000 100,000 100,000 600,000 Roads Division Equipment 58,906 - - - - - 58,906 Roads Division Heavy Equipment - 260,000 260,000 Public Facilities Department Public Facilities Compound 5,334,024 - - 5,334,024 Stairwell Evacuation Chairs 3,000 - 3,000 Fleet Division Equipment 7,500 - 7,500 Cemetery Fencing - 17,500 - - 17,500 Cemetery Grounds Improvements - 110,000 - - 110,000 Cemetery Columbarium Niches - - 60,000 - - 60,000 New Cemetery Signage 10,000 - - - 10,000 Leisure Services Department BSSC Baseball Backstops 75,000 - 75,000 Refurbish Portable Stage 14,000 - - 14,000 Maintenance Equipment 45,000 80,000 10,000 135,000 Park Signage 30,000 - - 30,000 Parks Division Vehicles 25,000 25,000 25,000 75,000 Playground Improvements 100,000 - 120,000 50,000 100,000 50,000 420,000 Park Improvements 20,000 20,000 20,000 20,000 20,000 20,000 120,000 Stormwater Department Stormwater Equipment 80,000 - - - - - 80,000 Backhoe and Tractor Attachments 9,500 - - - - - 9,500 Slip Lining/Pipe Replacement 250,000 120,000 130,000 145,000 160,000 175,000 980,000 Swale/Driveway Culverts 115,000 130,000 150,000 130,000 130,000 130,000 785,000 Stormwater Pond Fountains 13,500 - - - - - 13,500 Canal Restoration 11,500,000 11,500,000 - - 23,000,000 Concha Dam Replacement 400,000 - - - 400,000 Tulip Drive Crossing - 250,000 250,000 Bayfront Road Crossing - 250,000 - 250,000 Ocean Cove Drainage - - 350,000 350,000 Golf Course Fund Maintenance Equipment - 5,195 7,500 - 28,100 40,795 Ditch #15 Improvements 20,000 - - - 20,000 Golf Course Parking Lot 5,000 5,000 Airport Fund Airport Mobile Radios 7,500 - 7,500 Airport Interior Security Cameras - 24,000 - - 24,000 Aircraft Wash Rack - 125,000 - 125,000 Hangar C Office Improvements 70,000 - - 70,000 Hangar D Office Improvements - - 400,000 - 400,000 Economic Development Hangar - 1,000,000 - - 1,000,000 Construction of Square Hangars 720,000 - - - - 720,000 Airport Shade Hangars - 1,100,000 - - 1,100,000 Rehab Runway 10-28 Markings 70,000 - - - 70,000 Rehab Runway 05/23 - 3,044,912 - - - 3,044,912 Taxiway Alpha Aprons 198,000 - 900,000 - - 1,098,000 Taxiway Golf Apron Design 379,000 - - - - 379,000 Reconstruction of Golf Apron - 1,250,000 - - - 1,250,000 Golf Apron Utilities - 400,000 - - 400,000 Construct Taxiway Golf 1,250,000 - - 1,250,000 Airport Road West 1,800,000 - - 1,800,000 Building Fund Office Renovations 116,000 - - - 116,000 Totals $ 20,212,078 $14,577,911 $ 7,506,488 $ 7,931,105 $ 2,262,814 $ 1,736,622 $ 54,227,018 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT - CITY MANAGER Project Name: I Cit v Manager Vehicle Project Description: Funding Source: i General Fund Provide Vehicle for City Manager Justification: The mileage on the City Manager's vehicle is currently 95K miles. City Manager needs a reliable vehicle to attend meetings outside of City Hall and perform numerous site /project visits on a continuous basis. The current City Manager vehicle could be utilized to replace CM2 which is now used when needed for other City staff members. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $32,000 $0 $0 $0 $0 $0 $32,000 Operating Impact: $0 ($6,400) ($3,200) $0 $3,200 $4,480 ($1,920) Project Pricing: I $28,000 to $32,000 is the going price for a Dodge Durango and Ford Explorer. Pricing estimate received) from the Fleet Superintendent. II GENERAL GOVERNMENT - MIS DIVISION Project Name: ] Vx Rail Lease Pa. ments Project Description: Funding Source: (Discretionary Sales Tax (Capital Lease Payments on VxRail Infrastructure. Justification: I This product is used to effectively manage all the Police Department programs and applications that are hosted in the cloud. It was initially acquired in FY 19-20 via a five year capital lease arrangement. II Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 43,195 $ 43,195 $ 43,195 $ - $ - $ - $ 129,585 Operating Impact: $ - $ (7,343) $ (8,639) $ (3,888) $ 13,390 $ 28,077 $ 21,598 Project Pricing: I Lease was provided through Dell, which was the only provider of this technology. Project Name: Email Archive S} stem I Project Description: Funding Source: Discretionary Sales Tax Renewal or Replacement of Barracuda Backup and Secure Gateway Justification: The Agreement for the use of the Barracuda technology is up for renewal and a determination needs to be made to continue with Barracuda or to switch to another vendor. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 60,000 $ - $ - $ - $ - $ - $ 60,000 Operating Impact: $ - $ (10,200) $ (1,800) $ 6,600 $ 13,800 $ 18,600 $ 27,000 ProjectPricing: IPricing is based current contracts with the customers of Acronis, Proofpoint and Barracuda. Project Name: Ci:. Wide Computers Project Description: Funding Source: Discretionary Sales Tax Upgrades of 7-10 Workstations a Year for All Departments. Most of the Police Department Units will be included with Vehicle Purchases. Justification: Computers in All Departments need to be updated on a five year schedule to keep up with technology. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 45,000 $ 35,000 $ 45,000 $ 35,000 $ 45,000 $ 35,000 $ 240,000 Operating Impact: $ - $ (7,650) $ (7,300) $ (3,750) $ 6,900 $ 18,250 $ 6,450 Project Pricing: Laptops are approximately $3,000 each, including 5 year warranties, docking stations and monitors. Desktops are approximately $1,500 each. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT - MIS DIVISION (CONTINUED) Project Name: J COSty Equipment Project Description: Funding Source: Discretionary Sales Tax `Update Equipment needed to continue broadcasting. Justification: Continual updates are required in order to continue providing the public with broadcasting of meetings andl II other public service events. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 60,000 Operating Impact: $0 $ (1,700) $ (2,000) $ (900) $ 1,400 $ 4,500 $ 1,300 Project Pricing: Estimate based on the historical spending pattern. Project Name: Network Infrastructure Project Description: Funding Source: I Discretionary Sales Tax Network Infrastructure Upgrades. Justification: I General upgrading of network infrastucture in order to continue to provide services. This includes switches,f servers and other needed infrastructure. II Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 180,000 Operating Impact: $ - $ (5,100) $ (6,000) $ (2,700) $ 4,200 $ 13,500 $ 3,900 Project Pricing: (Based on anticipated needs. Project Name: Over -the -Air Connections Project Description: Funding Source: Discretionary Sales Tax Over -the -Air Redundant Network Connections. kj Justification: Over -The -Air (wireless) backup network connections for both the Golf Course and the new Public Works Compound need to be added. Project Costs: I°roject FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 10,000 $ 20,000 $ - $ - $ - $ - $ 30,000 Operating Impact: $ - $ (1,700) $ (3,700) $ 500 $ 4,500 $ 7,700 $ 7,300 Project Pricing: (Dependent on technology that is selected. Project Name: j Core and Remote Switches Project Description: Funding Source: Discretionary Sales Tax Upgrade of Core and Remote Switches to maintain security and provide I connection to services Justification: Replacments of the Core Switches in both City Hall and the Police Department are needed every five years in order to maintain security and provide the services required. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 25,000 $ 20,000 $ - $ - $ 45,000 Operating Impact: $ - $ - $ - $ (4,250) $ (4,150) $ 2,150 $ (6,250) Project Pricing: IBased on prior replacement costs and dependent on specifications yet to be developed. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT - MIS DIVISION (CONTINUED) Project Name: CAD/RMS System Update I Project Description: Funding Source: Discretionary Sales Tax Soma Global CAD/RMS System Implementation. Justification: Updated CAD/RMS sytem to address security and FDLE Technical Audit shortcomings and assist in providing fluid workflow throughout the Police Department. Will allow a more accurate and seamless operation within the Communications, Records, and Patrol divisions. Product includes integrated redaction software to assist in efficient and timely completion of public record requests. Soma Global will also be able to provide other essential functions which will allow for the consolidation of other programs the deparment is currently paying addtional costs to have and operate. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 139,200 $ 60,775 $ 60,775 $ 60,775 $ 60,775 $ 60,775 $ 443,075 Operating Impact: $ - $ - $ - $ (4,250) $ (4,150) $ 2,150 $ (6,250) Project Pricing: I Written quote obtained. 1 POLICE DEPARTMENT Project Name: Police Station Sigh Project Description: Funding Source: General Fund Replace the Police Department's Main Signage. Justification: The main sign in front of the police department is 18 years old, weathered and needs to be replaced and turned 90 degrees to be seen better from the roadway. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 7,500 $ - $ - $ - $ - $ - $ 7,500 Operating Impact: $ - $ (1,500) $ (750) $ - $ 750 $ 1,050 $ (450) Project Pricing: Pricing was provided by the Leisure Services Director who has been working with the company replacing the other City signs. Project Name: Police Vehicles Project Description: Funding Source: Discretionary Sales Tax 21/22- 5 Vehicles w/equipment (305K). 22/23- 5 Vehicles w/equipment (31OK). 23/24- 5 Vehicles w/equipment (315K). 24/25- 5 Vehicles w/ equipment (320K). 25/26- 5 Vehicles w/equipment (325K). 26/27- 5 Vehicles w/equipment (330K). Justification: I This allocation is for the replacement of older vehicles with higher mileage and maintenance expense, with associated vehicle equipment including body cameras, computers and communications equipment. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 305,000 $ 310,000 $ 315,000 $ 320,000 $ 325,000 $ 330,000 $ 1,905,000 Operating Impact: $ - $ (61,000) $ (92,500) $ (94,000) $ (65,000) $ (23,300) $ (335,800) Project Pricing: �No written quote available due to impending price increase. Cost projections have been increased by $1,000 over prior estimates. I CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM POLICE DEPARTMENT - (CONTINUED) Project Name: I Vehicle/Body Cameras Project Description: Funding Source: Discretionary Sales Tax Lease Agreement for Vehicle/Body Cameras. Justification: To promote full transparency and obtain video surveillance footage of every encounter with patrol officers for evidentiary purposes. This is the remainder of a 5 year lease agreement initiated in FY 20-21 and includes unlimited cloud storage and maintenance fees. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 78,583 $ 78,583 $ 78,583 $ 78,583 $ 39,292 $ - $ 353,624 Operating Impact: $ - $ (15,717) $ (23,575) $ (23,575) $ (15,717) $ 3,143 $ (75,440) Project Pricing: I Written quote/lease aggreement was obtained. Project Name: Road Patrol Equipment Project Description: Funding Source: General Fund 21/22 - 5 Tasers $8,500, 5 patrol rifles $5,000, 1 Night Vision Gear $4,500 and 2 LIDAR units $4,300. 22/23 - 5 Tasers $8,500, 5 patrol rifles $5,000, 1 Night Vision Gear $4,500, 2 LIDAR units $4,300 and 1 SRT helmet $1,000. 23/24 - 5 Tasers $8,500 and 1 Night Vision Gear $4,500. 24/25 - 5 Tasers $8,500, 1 Night Vision Gear $4,500 and 4 SRT helmets $4,000, . 25/26 - 5 Tasers $8,500 and 1 Night Vision Gear $4,500. 26/27 - 5 Tasers $8,500 and 1 Night Vision Gear $4,500. Justification: Replace the older failing Tasers. Equip all officers with rifles and replace the old rifles. Replace the old LIDAR (laser radar) units that are 15 to 18 years old. Replace expiring SRT helmets. Outfit SRT with night vision optics to allow the team members to deal with a critical incident during low light/dark conditions. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 22,300 $ 23,300 $ 13,000 $ 17,000 $ 13,000 $ 13,000 $ 101,600 Operating Impact: $ - $ (4,460) $ (6,890) $ (4,930) $ (2,470) $ 1,152 $ (17,598) Project Pricing: I Written quotes. Price is factored to have a slight increase in cost next fiscal or calendar year. Project Name: Operations Equipment Project Description: Funding Source: General Fund I Purchase EZ Flex Sport Mats (8K). Justification: These will be used to cover the PD training room floor to be utilized as a Defensive Tactics/RadKids training area. This will allow the majority of similar type training to take place at the PD and reduce the need to be dependant upon outside agency's facilities, which we have had to utilize several times a year. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 8,000 $ - $ - $ - $ - $ - $ 8,000 Operating Impact: $ - $ (1,600) $ (800) $ - $ 800 $ 1,120 $ (480) Project Pricing: Written quote obatined however, the quote does not include installation or the addition of agency logos. The quote for the mats, with those additions bring the total to $8,000. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM POLICE DEPARTMENT - (CONTINUED) Project Name: IPolice COPE Trailer Project Description: Funding Source:'Discretionary Sales Tax 121/22 - Replace COPE Concession Trailer Justification: Replace the existing COPE trailer with an 8.6'x14' trailer that is more suitable to distributing concessions, which is one of the main components of our community events. This trailer comes with a 13.5k BTU air conditioner, fluorescent lights, power outlets, porch lights, storage cabinets, a custom sink, hot water heater, a mini refrigerator, water pump and concesion window with glass and screen. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 20,500 $ - $ - $ - $ - $ - $ 20,500 Operating Impact: $ - $ (4,715) $ (3,485) $ (2,255) $ (1,025) $ 205 $ (11,275) Project Pricing: ! Written quote. Prices are factored to have a slight increase in cost next fiscal or calendar year. Project Name: IUtility Vehicle Project Description: Funding Source: ]Discretionary Sales Tax Purchase 2020 CAN -AM SSV Defender Pro Utility vehicle. Justification: This vehicle is needed to assist during training to transport cumbersome gear and training tools, such as ammo, steel targets, barracades, where larger vehicles are not permitted to travel due to terrain. It will also give us the ability to safely conduct search and rescue operations throughout the city where the terrain will not allow safe access, such as the North Conservation area, where numerous walker/hikers have been lost and needed to be quickly located and evacuated due to medical conditions. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 18,000 $ - $ - $ - $ - $ - $ 18,000 Operating Impact: $ - $ (3,060) $ (540) $ 1,980 $ 4,140 $ 5,580 $ 8,100 Project Pricing: J Written quote obtained. I Project Name: Investigations Equipment Project Description: Funding Source: General Fund Fence enclosure to secure safe located within the evidence building (4K); Surveillance equipment (7K). Justification: In accordance with accreditation standards the safe in the evidence building must be secured separately byI fence or other secured barrier. Miscellaneous surveillance equipment required for DICE unit. I Project Costs: FY 21-22 FY 22-23 FY 23-24 FY 24-25 $ 11,000 $ - $ - $ - Operating Impact: $ - $ (2,200) $ (1,100) $ Project Pricing: I Verbal quote obtained, written quote pending. FY 25-26 $ 1,100 $ Project FY 26-27 Total - $ 11,000 1,540 $ (660) I CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT Project Name: Harrison Street Park Plaza Project Description: Funding Source: Community Redevelopment Provide Parking, Event Space and Connections to Downtown Area. Agency Justification: The CRA Master Plan indicates this will have an immediate positive impact to the business district. 1$125,000 of this project was funded in FY 20-21. I Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 225,000 $ 270,000 $ - $ - $ - $ - $ 495,000 Operating Impact: $ - $ (29,250) $ (55,350) $ (35,550) $ (15,750) $ 4,050 $ (131,850) Project Pricing: This was projected in the conceptual master plan to approach $700,00 but phasing of site improvements and deletion of some proposed items should keep the expected costs to $270,000 for the first phase and $350,000 for the second. Includes zero curbs, pervious pavers and tree/landscape. Creation of the vista and seemless event space will require further improvements on the east side of the park and riverfront. The completed project will create event space and have a positive impact to the business district. Project Name: f Workin¢ Waterfront Project Description: Funding Source: Community Redevelopment Completion of Working Waterfront project to include deck Agency improvement, landscaping and historic signage. Justification: Site requires landscape and informational historic signage for this public space. Improvements to the decks will complete the sites ability to be utilized as an event and education center in accordance with the FCT grant. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Operating Impact: $ - $ (10,000) $ (9,000) $ (8,000) $ (7,000) $ (6,000) $ (40,000) Project Pricing: $45K of 2020 funds for Shoreline and Parking lot improvements were used to complete construction. Landscape design estimated costs at $40,000. Changes to design and source of plants may reduce price. Estimates for deck improvements are $6K and historic signage are approximately $4K. Project Name: Tree Protection Plan Project Description: Funding Source: Discretionary Sales Tax Continuation of Riverview Park Master Plan for protection of the tree canopy, with design and placement of strategic landscaped areas to protect the trees from pedestrian traffic and event activities. Justification: A master plan recommended tree replacements and tree protection barriers/signage. Funding is required tol implement this plan (trees/barriers/signs/sidewalks). jl Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 65,000 $ - $ - $ - $ - $ 65,000 Operating Impact: $ - $ - $ (13,000) $ (11,700) $ (10,400) $ (9,100) $ (44,200) Project Pricing: Phase I of Project consisted of a survey, irrigation plan with detailed landscape design. This Phase H includes landscape/mulch installation starting with areas adjacent to sidewalks and tree protection groupings around trees. All this in accordance with the consultant recommendations and the IPM. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT (CONTINUED) Project Name: I CDD Vehicle Project Description: Funding Source: I General Fund Purchase a Vehicle for Community Development. Justification: A new vehicle is needed to perform project management, pre -construction and site plan field visits. The current vehicle has broken down several times, costing the department $800 over budget (so far) in repairs this fiscal year. This 2008 Chevy Trailblazer has over 120K miles and it is recommended that it be replaced. Staff requests an Explorer or similar model vehicle. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 33,000 $ - $ - $ - $ - $ - $ 33,000 Operating Impact: $ - $ (8,250) $ (6,600) $ (4,950) $ (3,300) $ (3,630) $ (26,730) Project Pricing: IBased off 2019 Explorer 4x2 purchased for Leisure Services. ROADS DEPARTMENT Project Name: I Street Repaving Project Description: Funding Source: Local Option Gas Tax Crack Sealing, Double Microsurfacing, Cape Sealing and 2" Overlay for Streets programmed by the Pavement Management Consultant. Justification: The street pavment maintenance program was prescribed and scheduled by the Pavement Management Consultant for FY 2019 to FY 2024. Due to the large amount of work needed to address the associated Stormwater work needed to be accomplished on those roadways that were repaved, increased road work is being deferred. The Pavement Management Program will also be updated over this timeframe. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 633,363 $ 313,412 $ 754,747 $ 754,747 $ 754,747 $ 3,211,016 Operating Impact: $ - $ - $ (82,337) $ (97,746) $ (157,992) $ (188,049) $ (526,124) Project Pricing: I Includes a 20% increase from amount listed in the pavement management plan due to inflation, Project Name: Street Reconstruction Project Description: Funding Source: Local Option Gas Tax Reconstruction Roadwork based on new recommendations from the Pavement Management Consultant. Justification: Needed to address streets in bad condition that are beyond normal repaving work and require full depth reconstruction. $355,111 is the amount of full -depth reconstruction in FY22-23 that was projected by the previous Pavement Management Plan. As explained in the above Street Repaving project, this work is also being deferred one year to allow associated Stormwater work to be accomplished. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 355,111 $ - $ - $ - $ 355,111 Operating Impact: $ - $ - $ - $ (120,738) $ (120,738) $ (113,636) $ (355,111) Project Pricing: $355,111 is the amount of full -depth reconstruction that was projected by the Pavement Management Consultant. Price increases and the update to the Pavement Management Plan may result in the need for more expenditures of this nature. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM ROADS DEPARTMENT (CONTINUED) Project Name: IPortable Traffic Analyzers Project Description: Funding Source: Local Option Gas Tax Purchase of two sensors to collect information on traffic patterns. Justification: I This is for collecting traffic data on speed, traffic volume and vehicle classifications. These statistics will be l used to plan future road improvements. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 4,870 $ - $ - $ - $ - $ - $ 4,870 Operating Impact: $ - $ (974 r $ (487) $ - $ 487 $ 682 $ (2921 Project Pricing: Quotation from a vendor. Project Name: Sidewalk Replacement Project Description: Funding Source: Local Option Gas Tax Replace 5,000 linear feet of 5 foot wide sidewalk along high pedestrian/bicycle usage City streets each fiscal year. Justification: The City receives a large number of citizen request to repair sidewalks in a highly deteriorated condition. These are serious trip and fall hazards and expose the City to significant tort liability. The City has not had a formal sidewalk repair/replacement program for many years and only makes spot repairs following significant trip and fall 'incidents. This work will be contracted out to adequately address this need. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 600,000 Operating Impact: $ - $ (13,000) $ (22,000) $ (27,000) $ (28,000) $ (25,000) $ (115,000) Project Pricing: Staff secured quotes from contractors. For Precision Cut Concrete (PCC) and its placement for greater than $61 square yards at 4" thickness, the low quote is $36 per square yard of PCC placed. At 5 foot sidewalk width, about 5,000 linear feet of PCC sidewalk can be placed per year at a cost of $100,000. Project Name: Roads Division Equipment Project Description: Funding Source: General Fund 3/4 Ton Pickup (35K), Concrete Chain Saws(3,140), Skid Steer Attachments (7,766), Zero Turn Riding Mower (13,000). Justification: Pickup replaces PW94 at the end of its cost-efficient life. Concrete Chain Saws are to replace a heavy saw used for cuts of headwalls and other vertical cuts and a 14" Concrete Saw is to replace a lighter saw used for horizontal cuts. Skid Steer Attachments include 84" 6-way dozer blade and tree boom with hook used to maintain the shoulder of roadways. Ridine Mower replaces a current mower. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 58,906 $ - $ - $ - $ - $ - $ 58,906 Operating Impact: $ - $ (11,781) $ (5,891) $ - $ 5,891 $ 8,247 $ (3,534) Project Pricing: Estimated pricing. I Project Name: Roads Division Heavy Equipment Project Description: Funding Source: Discretionary Sales Tax 121/22 Tandem Axle Dump Truck (150K); Brush Truck (11OK). Justification: Tandem Axle Dump Truck replaces oldest Tandem Axle Dump Truck at the end of its useful life. Brush Truck is a 12 cubic yard, single-axel with "barn door" gate and replaces 20 year old Brush Truck. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 260,000 $ - $ - $ - $ - $ 260,000 Operating Impact: $ - $ - $ (59,800) $ (44,200) $ (28,600) $ (13,000) $ (145,600) Project Pricing: I The Dump Truck is under municipal contract bid. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC FACILITIES - FACILITY MAINTENANCE DIVISION Project Name: Public Facilities Compound Project Description: Funding Source: Discretionary Sales Tax Complete Construction of New Public Facilities Compound at Sebastian Municipal Airport. Justification: IThis is funding for the expected remaining balance of the design -build project authorized in FY 20-21. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 5,334,024 $ - $ - $ - $ - $ - $ 5,334,024 Operating Impact: $ - $ (1,280,166) $ (1,280,166) $ (1,226,826) $ (1,226,826) $ (1,173,485) $ (6,187,468) Project Pricing: (Remainder of the $9,133,483 Design -Build Contract. Project Name: Stairwell Evacuation Chairs Project Description: Funding Source: General Fund I Install Evacuation Chairs in the Stairwell at Cty Hall. Justification: I This will address the safety issue for assisting disabled persons in the case of an emergency. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 3,000 $ - $ - $ - $ - $ - $ 3,000 Operating Impact: $ - $ (600) $ (300) $ - $ 300 $ 420 $ (180) Project Pricing: Estimated based on the cost of other newly installed signs. PUBLIC FACILITIES - FLEET DIVISION Project Name: Fleet Division Equipment Project Description: Funding Source: General Fund 21/22 Air Conditioning Service Machine (5,500), Garage Service Truck Lights and Tool Cabinets (2,000). Justification: The Air Conditioning Service Machine is required for the new type of refrigerant. Existing Machine will remain in service. Installing tool cabinets in the Service Truck will allow them to stay organized and adding_ lighting will increase the safety of the operator. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 7,500 $ - $ - $ - $ - $ - $ 7,500 Operating Impact: $ - $ (1,500) $ (750) $ - $ 750 $ 1,050 $ (450) Project Pricing: (Prices are estimated. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC FACILITIES - CEMETERY DIVISION Project Name: Cemetery Fencing Project Description: Funding Source: Cemetery Trust Fund 122-23 Replace Chain Link Fencing (17,500). Justification: The existing fence is broken down along the southern and northern boundary of the Cemetery. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 17,500 $ - $ - $ - $ - $ 17,500 Operating Impact: $ - $ - $ (1,750) $ (525) $ 700 $ 1,925 $ 350 Project Pricing: Estimated pricing. Project Name: Cemetery Grounds Improvements Project Description: Funding Source: Cemetery Trust Fund Project consists of grounds leveling, headstone straightening and placing new sod in Areas 1-5. Justification: Older sections of the Cemetery have headstones that are sinking and landscaping that has a mix of grass and I weeds. These measures will improve the overall appearance and make it safer for the public. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 110,000 $ - $ - $ - $ 110,000 Operating Impact: $ - $ - $ - $ (22,000) $ (19,800) $ (17,600) $ (59,400) Project Pricing: Estimated pricing. Project Name: Cemetery Columbarium Niches Project Description: Funding Source: Cemetery Trust Fund Adding Two Columbarium Niches in the Expanded Section of the Cemetery. Justification: Columbarium Niches are recommended for the new section. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 60,000 $ - $ - $ 60,000 Operating Impact: $ - $ - $ - $ - $ (20,400) $ (20,400) $ (40,800) Project Pricing: Estimated pricing. Project Name: New Cemetery Signage Project Description: Funding Source: Cemetery Trust Fund Install Signage Using New City Design Format Justification: I The Cemetery lacks signage. The signage will use the new design for City signs. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 10,000 $ - $ - $ - $ - $ - $ 10,000 Operating Impact: $ - $ (2,000) $ (1,000) $ - $ 1,000 $ 1,400 $ (600) Project Pricing: I Estimated based on the cost of other newly installed signs. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT (CONTINUED) Project Name: BSSC Baseball Backstops Project Description: Funding Source: Recreation Impact Fee Replace the backstops on all 4 baseball/softball fields at the Barber Street Sports Complex. The current fencing is badly rusted and creates a safety concern due to its current condition. Justification: The current condition of the backstops on all 4 fields is a safety concern for participants, spectators and stat't1 due to the badly rusted poles. !I Project Costs: FY 21-22 $ 75,000 Operating Impact: Project Pricing: Project FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ - $ - $ 75,000 $ (18,OOOr $ (18,000) $ (17,250) $ (17,250) $ (16,500) $ (87,0001 Cost estimate is based on pricing provided by the lowest bid contractor that was selected during our baseball field fencing replacement project. (All Zones $18,750 Each) Project Name: Refurbish Portable Sta,.-,.e Project Description: Funding Source: General Fund Refurbish the stage to increase its life expectancy. It currently has rusting in many spots along the interior and concerns with the hydraulic hoses failing due to their age and their current condition. Project will include sandblasting many areas of the stage and replacing all hydraulic lines. Justification: Staff recommends refurbishment of this stage as soon as possible to prevent any safety concerns. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 14,000 $ - $ - $ - $ - $ - $ 14,000 Operating Impact: $ - $ (3,220) $ (2,380) $ (1,540) $ (700) $ 140 $ t 7,700) Project Pricing: 1 Cost estimate is based on pricing provided by a local vendor. Project Name: Maintenance Equipment Project Description: Funding Source: General Fund Provide Necessary Leisure Services Maintenance Equipment and also replacement of existing equipment 21-22 Replace (2) John Deere Mowers (20K) 21-22 Purchase a Top Dressing Machine (15K) 21-22 Purchase a Verti-Cutter (I OK) 22-23 Replace (2) John Deere Mowers (20K) 22-23 Replace John Deere 5410 Tractor (60K) 23-24 Replace (1) John Deere Mower (I OK) Justification: Mowers P370 & P375 need to be replaced. Other mowers are scheduled replacements of mowing crew mowers that maintain the common grounds within parks, Schumann Drive, and Sebastian Blvd. As we continue to improve the Barber Street Athletic Fields and follow the IPM Plan to reduce chemical usage, we have some mechanical and cultural ways that require new machinery. The Top Dressing machine and Verticutter will provide the equipment for continued progress on the objectives of the IPM plan. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 45,000 $ 80,000 $ 10,000 $ - $ - $ - $ 135,000 Operating Impact: $ - $ (9,000) $ (20,500) $ (10,000) $ 3,500 $ 14,300 $ (21,700) Project Pricing: I This pricing was provided by Alan from the Garage based on his purchasing experience and also quotes) collected from various vendors. Ij CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT (CONTINUED) Project Name: JPark Signage Project Description: Funding Source: I Recreation Impact Fees Parks Identifying Signage Replacement. Justification: Continues update of Park Identifying Signs. Needed to address one of the goals of the updated Parks and Recreation Element of the Comprehensive Plan. This addresses all signs needing to be replaced or installed at parks not currently having City identifying signs. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 30,000 $ - $ - $ - $ - $ - $ 30,000 Operating Impact: $ - $ (6,000) $ (3,000) $ - $ 3,000 $ 4,200 $ (1,800) Project Pricing: Based on our Parks Signage agreement with the selected sign manufacturer, Signstar. Year 3 of the sign replacement plan will total around $30,000 to complete all of the signage. (All Zones $7,500 Each) Project Name: Parks Division Vehicles Project Description: Funding Source: General Fund FY 21-22 1/2 Ton Pickup (25K). FY 22-23 1/2 Ton Pickup (25K). FY 23-24 1/2 Ton Pickup (25K). Justification: I These are all recommended replacements from the Garage based on the age and maintenance expenditures on these vehicles. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 25,000 $ 25,000 $ 25,000 $ - $ - $ - $ 75,000 Operating Impact: $ - $ (5,000) $ (7,500) $ (7,500) $ - $ 6,000 $ (14,000) Project Pricing: I This pricing and replacement schedule was provided by the Fleet Superintendent based on his quotes. Project Name: Playground Improvements Funding Source: Recreation Impact Fund Project Description: Replace and improve current playgrounds throughout the City to become more accessible: 21-22 Easy Street Zone B $50K, Filbert Park Zone C $50K. 23-24 Creative Playground All Zones $30K Each. 24-25 Bryant Court Park Zone C $50K. 25-26 Hardee Park Zone A $50K, Schumann Park Zone C $50K. 26-27 Community Center Zone B $50K. Justification: Many of the playgrounds throughout the City are in need of replacement within the next few years. As a part of this replacement I would like to begin implementing all-inclusive portions to each playground so that we have more accessible options throughout the City to better serve our residents. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 100,000 $ - $ 120,000 $ 50,000 $ 100,000 $ 50,000 $ 420,000 Operating Impact: $ - $ (20,000) $ (18,000) $ (40,000) $ (45,600) $ (60,200) $ (183,800) Project Pricing: Pricing is based on the pricing quotes in speaking with numerous vendors this year. The materials costs have increased drastically over the course of the last year, similar to most other construction materials. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT (CONTINUED) Project Name: Park Improvements Project Description: Funding Source: Recreation Impact Fund Provide funds to be able to immediately address park improvements. Justification: These allocations will provide funds on an annual basis toward addressing park improvements that were not budgeted but are brought to light by the public or the Parks and Recreation Advisory Committee. These funds will be allocated so that concerns can be addressed without delay. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 120,000 Operating Impact: $ - $ (4,000) $ (7,600) $ (10,800) $ (13,600) $ (16,000) $ (52,000) Project Pricing: I Will be established at time improvements are better defined. (All Zones $5,000 Each). STORMWATER FUND Project Name: Stormwater Equipment Project Description: Funding Source: I Stormwater Utility Fund E42 R2 Service Bobcat Compact Excavator. I+ Justification: I This additional Compact Excavator is needed to clean the smaller stormwater drainage ditches. I Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 80,000 $ - $ - $ - $ - $ - $ 80,000 Operating Impact: $ - $ (16,000) $ (8,000) $ - $ 8,000 $ 11,200 $ (4,800) Project Pricing: The Excavator is priced at $70,824 but is expected to be $80,000 with adding two vegetation buckets. Project Name: Backhoe and Tractor Attachments Project Description: Funding Source: I Stormwater Utility Fund Purchase Aquatic Bucket for the Backhoe ($6,000) and Bush Hog Attachment for the Kubota Tractor ($3,500). Justification: The aquatic bucket is required for cleaning the ditches and rights -of -way with the backhoe. The Bush Hog attachment is for cutting City property and drainage ditches with the Kubota tractor. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 9,500 $ - $ - $ - $ - $ - $ 9,500 Operating Impact: $ - $ (2,185) $ (1,615) $ (1,045) $ (475) $ 95 $ (5,225) Project Pricing: (Estimated pricing. I Project Name: Slip Lining/Pipe Replacement Project Description: I Funding Source: Discretionary Sales Tax (Replacing pipe or sliplining when practical. I Justification: Used for failing stormwater pipes. Sliplining avoids open cutting of the roadway and adjacent properties and is used when the depth and construction is expected to cause excessive damage. I Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 250,000 $ 120,000 $ 130,000 $ 145,000 $ 160,000 $ 175,000 $ 980,000 Operating Impact: Project Pricing: I Staff recently completed similar projects and has a good idea of the total cost for these projects. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM STORMWATER FUND (CONTINUED) Project Name: Swale/Driveway Culverts Project Description: Funding Source: Stormwater Utility Fund City crews to correct all drainage deficiencies, swales, culverts and make driveway and headwall repairs as appropiate in conjunction with street reconstruction projects. Justification: Significantly extends pavement life and reduces long tern pavement management cost. The City will completing year 3 of its pavement management program. If these repairs are not done, the sizeable investment in street reconstruction will be wasted as saturated road bases and their overlying asphalt surfaces will quickly degrade well before their useful life of 20 plus years. As a result we would never catch up with improving the condition of our streets. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 115,000 $ 130,000 $ 150,000 $ 130,000 $ 130,000 $ 130,000 $ 785,000 Operating Impact: Project Pricing: Cost cover cost of concrete (driveways & headwalls) culverts and sod. Work to be performed in house except for driveway cuts and concrete replacement. Project Name: Stormwater Pond Fountains Project Description: Funding Source: Stormwater Utility Fund Purchase and install Stornwater Aeration Fountains. Justification: The city has successfully installed and operates stormwater fountains in three of its stormwater ponds. These fountains aerate and ozygenate the water and in doing so, improve the water quality and promote the growth of desirable plant species. This is an important additional non -chemical, mechanical method oi' stormwater pond maintenance and reduces the amount and cost of herbidide application. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 13,500 $ - $ - $ - $ - $ - $ 13,500 Operating Impact: $ - $ (1,755) $ (1,215) $ (675) $ (135) $ 405 $ (3,375) Project Pricing: 1$6,500, Periwinkle Pond: Aeration Fountain for $4,500 plus the installation of new electrical service @ $2,000 Tulip solar powered aeration fountain for $7,000. Total Cost = $13,500. Project Name: Canal Restoration Project Description: Funding Source: Discretionary Sales Tax Fund to An application is being made to FEMA for a $23 million dollar project Match $1 Million for FEMA Grant to restore the canal sides/bottom of the Collier Creek/Elkcam Canal to of $22 Million over two years. their original contour. Justification: Significant accumulation of dead vegetation and growth of rooted invasive aquatic species has occurred over the years in the City's 8.15 mile Collier Creek/Elkcam Canal. Effective maintenance management and vegetation management requires that these issues be addressed. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 11,500,000 $ 11,500,000 $ - $ - $ - $ $ 23,000,000 Operating Impact: $ - $ (2,760,000) $ (5,520,000) $ (5,405,000) $ (5,290,000) $ (5,175,000) $ (24,150,000) Project Pricing: IThe actual cost will be dependent on the Program eventually adopted. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM STORMWATER FUND (CONTINUED) Project Name: IConcha Dam Replacement Project Description: Funding Source: 75% FEMA Grant $300,000. Install new wall in front of the Concha Dam. 25% Matching equirement from Stormwater Utility Fund $100,000. Justification: Concha dam is very close to the end of its useful life with a number of holes and cavities clearly visable. Placing a new wall immediately upstream in front of it will avoid a $4,400,000 cost of total replacement, reduce the maintenance cost and ease concern over a catastropic failure. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 400,000 $ - $ - $ - $ - $ - $ 400,000 Operating Impact: $ - $ (96,000) $ (96,000) $ (92,000) $ (92,000) $ (88,000) $ (464,000) Project Pricing: Includes: planning, design, construction and construction management. A FEMA Local Mitigation Strategy) grant is being pursued. 11 Project Name: ITulip Drive Crossing Project Description: Funding Source: I Stormwater Utility Fund Replace road crossing pipes with a con/span open flow design. Justification: This is a pinch point on a main ditch, where pipes are undersized due to mimimal road coverage over the pipes. It is recommended they be replaced with a con/span type open flow design to enhance conveyance. Roadway improvements will also be needed. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 250,000 $ - $ - $ - $ 250,000 Operating Impact: $ - $ - $ - $ (60,000) $ (60,000) $ (57,500) $ (177,5W Project Pricing: I Pricing was escalated from previous year submittal to allow for construction cost increases. Project Name: Bayfront Road Crossing Project Description: Funding Source: Stormwater Utility Fund Change Bayfront Road Crossing pipe to con/span open flow design. Justification: f This is a main ditch pinch point causing the existing ditch to overflow to residential properties. Using a l con/span open flow design will prevent the existing pipe being plugged with debris. 1J Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 250,000 $ - $ - $ 250,000 Operating Impact: $ - $ - $ - $ - $ (60,000) $ (60,000) $ (120.000) Project Pricing: ]tough estimate that will be defined before proceeding with this project. Project Name: Ocean Cove Drainage Project Description: Funding Source: Stormwater Utility Fund Design is to stabilize the slopes. Justification: I At times when there are high water levels, the slopes are eroding and encroaching on private property. Design is to stabilize the slopes and keep the open conveyance of the ditch. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ - $ 350,000 $ - $ 350,000 Operating Impact: $ - $ - $ - $ - $ - $ (84,000) $ (84,000 Project Pricing: I Price estimate increased to reflect current costs. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GOLF COURSE Project Name: Maintenance Euuipment Proiect Description: Funding Source: Golf Course Replace Necessary Operating and Maintenance Equipment: 22-23 Replace Range Picker (2,695), Replace Ball Washer (2,500). 23-24 Replace Range Cart (7,500). Justification: I It is anticipated that these items will require replacement in a few years. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 5,195 $ 7,500 $ - $ - $ 28,100 $ 40,795 Operating Impact: $ - $ - $ (1,039) $ (2,020) $ (750) $ 520 $ (3,289) Proiect Pricing: Estimated Pricing, Project Name: Ditch #15 Improvements Project Description: Funding Source: +Golf Course Pipe or Deepen the Existing Ditch. Justification: This ditch crosses the fairway and is very unsightly because it does not drain well. The current condition of the area is very suitable for water moccasins. One option is to pipe the ditch, which is approximately 280 feet by 60 feet with 18 to 24 inch pipe, site work and sod. The other option is to dig it out to hold more water, then do site work around it for adaquate sheet water drainage. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 20,000 $ - $ - $ - $ - $ - $ 20,000 Operating Impact: $ - $ (4,800) $ (4,800) $ (4,600) $ (4,600) $ (4,400) $ (23,200) Proiect Pricing: lEstimated pricing. Project Name: Golf Course Parking Lot Project Description: Funding Source: Golf Course I Replace Parking Bumpers, Patch Asphalt and Repaint Lines. Justification: Repaint approx 125 parking space lines, complete with directional arrows throughout parking lot, replace damaged parking bumpers, patch any holes or cracks in ashpalt. Current parking lot lines are extremely faded and the parking lot in general needs some repair, along with some new parking bumpers. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 5,000 $ - $ - $ - $ - $ - $ 5,000 Operating Impact: $ - $ (650) $ (450) $ (250) $ (50) $ 150 $ (1,250) Project Pricing: lEstimated pricing. AIRPORT FUND Project Name: Airport Mobile Radios Project Description: Funding Source: I Airport Fund I Purchase 2-Way Mobile Radios for Airport Rolling Equipment Justification: I Airport vehicles lack mobile air -band VHF radios. This is a safety related item. 3 would be purchased. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 7,500 $ - $ - $ - $ - $ - $ 7,500 Operating Impact: $ - $ (1,500) $ (750) $ - $ 750 $ 1,050 $ (450) Project Pricing: I Estimated pricing forecasted in Grant Application Spreadsheet. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: Airport Interior Security Cameras Project Description: Funding Source: 80% FDOT PTGA Grant $19,200. Purchase and install security cameras for the interior of the Airport 20% Matching Requirement from Terminal. Airport Funds $4,800. Justification: The Ai mort lacks camera surveillance of the interior of the Airport Terminal. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 24,000 $ - $ - $ - $ - $ 24,000 Operating Impact: $ - $ - $ (4,080) $ (720) $ 2,640 $ 5,520 $ 3,360 Project Pricing: f Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: I Aircraft Wash Rack Project Description: Funding Source: 80% FDOT Grant $100,000. Complete construction of the Aircraft Wash Rack. 20%; Matching Requirement from Airport Fund $25,000. Justification: Airport lacks an approved wash rack. Contruction was initiated ten years ago but was paused due to budget constraints. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ - $ 125,000 $ - $ 125,000 Operating Impact: $ - $ - $ - $ - $ - $ (16,250) $ (16,250) Project Pricing: I Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: Hangar C Office Improvements Project Description: Funding Source: 50% FDOT Grant $35,000. Hangar C Office Improvements, including air conditioning, fire safety 50% Matching Requirement from improvements, exit doors, windows, lighting and fiuniture. Private Funding $35,000. Justification: This would convert the southern storage bay into habitable office space, therby enhancing the value of the I structure and increasing future rent for the Airport. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 70,000 $ - $ - $ - $ - $ 70,000 Operating Impact: $ - $ - $ (16,800) $ (16,800) $ (16,100) $ (16,100) $ (65,800) Project Pricing: Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: Hangar D Office Improvements Project Description: Funding Source: 80% FDOT Grant $320,000. Interior construction of Hangar D offices. 20% Matching Requirement from Private Funding $80,000. Justification: (Hanger D will have 5,000 square feet of undeveloped office space. This project will build out the interior of fthe area in order to attract new businesses and bring additional revenue to the Airport. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 400,000 $ - $ - $ 400,000 Operating Impact: $ - $ - $ - $ - $ (96,000) $ (96,000) $ (192,000) Project Pricing: I Estimated pricing forecasted in Grant Application Spreadsheet. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: Economic Development Hangar Project Description: Funding Source: 50% Economic Development Grant Construct a New business Hangar for economic development next to $500,000. the Golf Apron. 50% Matching Requirement from Private Enterprise $500.000. Justification: This can be anticipated to enhance the City's economic development potential by being a home to new businesses and by providing jobs for the City. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 1,000,000 $ - $ $ - $ 1,000,000 Operating Impact: $ - $ - $ - $ (140,000) $ (140,000) $ 1140,000) $ (420,000) Project Pricing: (Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: IConstruction of Square Hangars Project Description: Funding Source: 80% FDOT Grant $576,000. Develop the Site and Construct Two Square Corporate Business 20% Matching Requirements from Hangars. Discretionary Sales Tax $144,000. Justification: (These will be leased to generate revenue, as well as bringing in new businesses and jobs. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 720,000 $ - $ - $ - $ - $ - $ 720,000 Operating Impact: $ - $ ,.100,800) $ f 100,800) $ (100,800) $ (100,800) $ (100,800) $ (504,000) Project Pricing: l Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: Airport Shade Hangars Project Description: Funding Source: 80% FDOT Grant $880,000. Engineer and construct new Aircraft Shade Hangars. 20% Matching Requirement from Discretionary Sales Tax $220,000. Justification: 1 Current Shade Hangars are 100% occupied, with five customers on the waiting list. Airport has room for a� Ithird row of Shade Hangars off of the Alpha Apron. This will bring additional revenue to the Airport. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 1,100,000 $ - $ - $ 1,100,000 Operating Impact: $ - $ - $ - $ - $ (154,000) $ (154,000) $ (308,000f Project Pricing: I Estimated pricing forecasted in Grant Application Spreadsheet. I Project Name: Rehab Runway 10-28 Markings Project Description: Funding Source: 90% FAA Grant $63,000. Rehabilitation of Runway 10-28 and Taxiway Markings. 5%; FDOT Grant $3,500. 5% Matching Requirement from Airport Fund $3,500. Justification: lExisting markings have faded and pose a safety risk to pilots. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 70,000 $ - $ - $ - $ - $ 70,000 Operating Impact: $ - $ - $ (9,100) $ (6,300) $ (3,500) $ (700) $ (19,600) Project Pricing: I Estimated pricing forecasted in Grant Application Spreadsheet. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: Rehab Runway 05/23 Project Description: Funding Source: 90% FAA Grant $2,740,420. Reconstruct asphalt surfaces of Runway 05-23, include LED Runway 5% FDOT Grant $152,246. Lighting, REIL Lighting, Pilot controlled Runway Lighing System and 5% Matching Requirement from fresh Runway Markings. Discretionary Sales Tax $152,246. Justification: Asphalt condition of this Runway is deteriorating to the point it needs resurfacing. LED Lighting will use less power and be less expensive to maintain. REIL Lighting serves to improve operational safety. Pilot controlled Lighting System replaces outdated equipment. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 3,044,912 $ - $ - $ - $ 3,044,912 Operating Impact: $ - $ - $ - $ (1,035,270) $ (1,035,270) $ (974,372) $ (3,044,912) Project Pricing: (Estimated pricing forecasted in Grant Application Spreadsheet. I Project Name: Taxiway Alpha Aprons Project Description: Funding Source: 90% FAA Grant Engineering and then construction improvements to the Taxiway Alpha $178,200/$810,000. Aprons and Tie -down areas. Project consist of the reconstruction of the 5% FDOT Grant $9,900/$45,0000. North Apron/Tie-down area and the renovation of the West Apron/Tie- 5% Matching Requirement from down area. Airport Fund $9,900/$45,000. Justification: The North Apron is in a terrible state of deterioration and requires full depth reconstruction to bring it up to servicable standards. the West Apron is in better shape but needs renovation to keep it from falling into disrepair. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 198,000 $ - $ 900,000 $ - $ - $ 1,098,000 Operating Impact: $ - $ - $ (67,320) $ (67,320) $ (369,360) $ (369,360) $ (873,360) Project Pricing: (Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: Taxiway Golf Apron Design Project Description: Funding Source: 90% FAA Grant $341,100. Engineer and Design of Taxiway Golf and Accompanying Apron area 5% FDOT Grant $18,950. over the abandoned Runway 13-31. 5% Matching Requirement from Ai4iort Fund $18,950. Justification: The next phase of the Airports business development establishes a viable Taxiway and Apron area over the currently abandoned Runway 13-31. Completion of this work will lead to additional development o infrastructure in the way of utilities and an access road to future Airport business sites. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 379,000 $ - $ - $ - $ - $ 379,000 Operating Impact: $ - $ - $ (128,860) $ (128,860) $ (121,280) $ (121,280) $ (500,280) Project Pricing: Estimated pricing forecasted in Grant Application Spreadsheet. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: lReconstruction of Golf Apron Project Description: Funding Source: 80% FDOT Grant $1,000,000. Reconstruct Apron along side Taxiway Golf over the abandoned 20% Matching Requirement from Runway 13-31 IDiscretionary Sales Tax $250,000. Justification: jInfrastructure improvements to attract future flightline businesses and jobs for the City. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 1,250,000 $ - $ - $ - $ 1,250,000 Operating Impact: $ - $ - $ - $ (425,000) $ (425,000) $ (400,000) $ (1,250,000) Project Pricing: (Estimated pricing forecasted in Grant Application Spreadsheet. + Project Name: Golf Apron Utilities Project Description: Funding Source: 80% FDOT Grant $320,000. Establish Utilities along the Golf Apron (North Side Business 20% Matching Requirement from Development Area). Discretionary Sales Tax $80.000, Justification: The North apron area lacks water, sewer and electricity. Establishing utilities in this area will I attract future businesses, yobs and revenue to the Airport. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 400,000 $ - $ - $ 400,000 Operating Impact: $ - $ - $ - $ - $ (136,000) $ (136,0001 $ { 272,000) Project Pricing: I Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: Construct Taxiway Golf Project Description: Funding Source: 80% FDOT $1,000,000. 20% Construct new Taxiway Golf over Runway 13-31. Matching Requirement from Discretionary Sales Tax $250,000. Justification: This is in association with the Golf Apron project to provide a Taxiway for West and North end users to access Runways 28 and 23. This project is paramont to bringing new flight line businesses and jobs to the Airport and the City. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 1,250,000 $ - $ - $ 1,250,000 Operating Impact: $ - $ - $ - $ - $ (425,000) $ (425,000) $ (850,000) Project Pricing: (Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: Airport Road West Project Description: Funding Source: 90% FAA Grant $1,620,000. Engineer and construct a road on the west side of the Airport leading to 5% FDOT Grant $90,000. the Golf Apron Flight Line Business Development Area. 5% Matching Requirement from Discretionary Sales Tax $90.000. Justification: This road is needed to support the growth of new businesses in this area. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 1,800,000 $ - $ - $ 1,800,000 Operating Impact: $ - $ - $ - $ - $ (612,000) $ (612,000) $ (1,224,000) Project Pricing: I Estimated pricing forecasted in Grant Application Spreadsheet. CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM BUILDING FUND Project Name: IOffice Renovations Project Description: Funding Source: IBuilding Fund I Remodel the Building Departments Office Area. Justification: This project will renovate the front counter area, including lowering the counter and moving it back to provide room for an improved customer waiting area seating. Bullet-proof glass will be installed, added space will also be provided to make public information materials available. Included in his project will be a reconfiguration of the office space located behind the front counter area. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 116,000 $ - $ - $ - $ - $ - $ 116,000 Operating Impact: $ - $ (27,840) $ (27,840) $ (26,680) $ (26,680) $ (25,520) $ (134,560) Project Pricing: iUpdated estimates have resulted in a higher estimate than previously foreseen. Ron DeSands GOVERNOR The Honorable Ed Dodd Mayor, City of Sebastian Sebastian City Hall 1225 Main Street Sebastian, Florida 32958 Dear Mayor Dodd: hf ! 1 FLORIDA DEPARTMENTdf ECONOMIC OPPORTUNITY August 12, 2021 Dane Eagle SECRETARY The Department of Economic Opportunity ("Department") has completed its review of the comprehensive plan amendment for the City of Sebastian adopted by Ordinance No. 0-21- 01 on June 23, 2021 (Amendment No. 21-01ER), which was received and determined complete on June 29, 2021. We have reviewed the amendment in accordance with the state coordinated review process set forth in Sections 163.3184(2) and (4), Florida Statutes (F.S.), and have determined that the adopted amendment meets the requirements of Chapter 163, Part II, F.S., for compliance, as defined in Section 163.3184(1)(b), F.S. The Department is therefore issuing a Notice of Intent to find the comprehensive plan amendment "In Compliance." A copy of the Notice of Intent is enclosed and will be posted on the Department's Internet website. You may access the Notice of Intent at: htt. florida'obs.force.com orc. The Department's Notice of Intent to find a plan amendment "In Compliance" is deemed to be a final order if no timely petition challenging the amendment has been filed. if this plan amendment is challenged by an affected person, the amendment will not become effective until the Department or the Administration Commission enters a final order determining the amendment to be "In Compliance." Florida Department of Economic Opportunity I Caldwell Building 1 107 E. Madison Street I Tallahassee, FL 32399 850.245.71051 www.FloridaJobs.or www.twitter.com/FLDEO lwww.facebook.com/FLDEO An equal opportunity employer/program. Auxiliary aids and service are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TTD equipment via the Florida Relay Service at 711. The Honorable Mayor Dodd August 12, 2021 Page 2 of 2 If you have any questions concerning this review, please contact Paul Lim, Planning Analyst, by telephone at (850) 717-8511 or by email at Paul.Lim@deo.myflorida.com. Sincerely, ig-d mes D. Stansbur*Chief Bureau of Community Planning and Growth JDS/ pl Enclosure: Notice of Intent cc: Lisa Frazier, Community Development Director, City of Sebastian Thomas Lanahan, Executive Director, Treasure Coast Regional Planning Council STATE OF FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY THE STATE LAND PLANNING AGENCY NOTICE OF INTENT TO FIND THE CITY OF SEBASTIAN COMPREHENSIVE PLAN AMENDMENTS IN COMPLIANCE DOCKET NO. 21-01ER NOI-31-05-(A)-(I) The Department gives notice of its intent to find the Amendments to the Comprehensive Plan for the City of Sebastian, adopted by Ordinance No. 0-21-01 on June 23, 2021, IN COMPLIANCE, pursuant to Section 163.3184(4), F.S. If a timely petition challenging the Amendments was not filed within thirty (30) days after the local government adopted the Amendments, the Amendments become effective upon the posting of this Notice of Intent on the Department's Internet Website. If a timely petition was filed, the Amendments do not become effective until the Department or the Administration Commission enters a final order determining that the Amendments are in compliance. o ffw-� �J1 Ames D. Stansbury, Chief Bureau of Community Planning and Growth Division of Community Development Department of Economic Opportunity 107 East Madison Street Tallahassee, Florida 32399