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08-18-2021 Recommended Draft Budget & CIP
CITY OF SE HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA CITY MANAGER'S RECOMMENDED BUDGET AND CAPITAL PROGRAM FISCAL YEAR 2021-2022 Draft as of August 18, 2021 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'I'I VIEW i YVIUMM This Page Intentionally Left Blank CITY OF SEII ! #! N HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA AN N UAL BUDGET FISCAL YEAR 2021-2022 GENERAL FUND Draft as of August 18, 2021 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET GENERAL FUND REVENUE DETAIL Code: 001501 Amended Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY21/22 Number Descrivdon Actual Actual Actual Budget Projected Budget TAXES 311000 Current Ad Valorem Taxes 3,703,536 3,861,686 3,791,174 4,483,724 4,477,000 4,621,435 311001 Delinquent Ad Valorem Taxes 83,126 79,857 76,083 80,000 80,000 80,000 TOTAL AD VALOREM TAXES 3,786,661 3,941,543 3,867,257 4,563,724 4,557,000 4,701,435 FRANCHISE FEES 313100 Electric Franchise Fees 1,202,094 1,226,220 1,197,996 1,327,150 1,243,590 1,293,334 313700 Solid Waste Franchise Fees 95,060 96,595 100,099 113,424 103,563 107,706 313900 Other Franchise Fees - CNG 19,638 20,929 18,754 21,527 16,866 17,541 TOTAL FRANCHISE FEES 1,316,792 1,343,744 1,316,850 1,462,101 1,364,019 1,418,581 UTILITY SERVICE TAXES 314100 Electric Utility Service Tax 1,725,188 1,769,201 1,799,535 1,912,016 1,888,832 1,964,385 314300 Water Utility Service Tax 282,002 305,344 316,943 340,440 318,508 331,248 314400 Gas Utility Service Tax 12,857 13,898 12,953 14,308 12,131 12,616 314800 Propane Utility Service Tax 39,506 41,450 39,337 42,401 46,099 47,943 314950 CST Revenue Sharing 748,619 752,567 771,638 813,612 905,891 905,891 TOTAL UTILITY SERVICE TAXES 2,808,171 2,882,460 2,940,406 3,122,777 3,171,461 3,262,083 TOTAL TAXES & FRANCHISE FEES 7,911,624 8,167,747 8,124,514 9,148,602 9,092,480 9,382,099 LICENSES AND PERMITS 321000 Business Taxes 90,944 87,023 78,129 85,000 80,000 80,000 321100 Business Tax - Penalties/transfers 2,187 1,269 1,435 1,500 1,500 1,500 322060 Driveway Permit Fees 33,600 32,200 37,000 27,000 35,000 35,000 322075 Reinspection Fees 35 105 420 100 200 200 322080 Right -of -Way Permits 750 2,000 750 500 750 750 322100 Land Clearing Permits 0 0 13,225 13,000 11,975 10,000 322300 Fencing Permits 0 0 0 0 6,000 25,000 322700 Accessory Structure 0 300 200 0 200 200 322900 Other Permits & Fees 2,785 2,644 1,380 2,700 1,500 1,500 329100 Zoning Fees 19,591 12,176 7,981 10,000 5,166 6,000 329200 Site Plan Review Fees 5,250 4,500 4,600 3,400 6,000 6,000 329300 Plat Review Fees 6,825 1,500 1,000 2,000 1,500 1,500 329400 Plan Checking Fees 1,425 675 2,100 1,500 1,200 1,200 329500 Alarm Permits 2,530 2,420 2,020 2,500 1,500 1,500 TOTAL LICENSES AND PERMITS 165,922 146,812 150,240 149,200 152,491 170,350 INTERGOVERNMENTAL REVENUE: FEDERAL GRANTS 331200 Fed Grant -Public Safety 4,828 5,388 2,944 0 0 0 331204 Fed - JAG Grant 0 3,442 15,284 0 0 0 334901 FEMA - Federal Reimb 1,255,042 494,833 43,937 128,887 0 0 334902 FEMA - State Reimb 184,668 37,787 4,872 14,779 0 0 TOTAL FEDERAL GRANTS 1,444,538 541,451 67,037 143,666 0 0 PIA CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET GENERAL FUND REVENUE DETAIL - CONTINUED Code: 001501 Amended Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY21/22 Number Descrintion Actual Actual Actual Budget Projected Budget STATE SHARED REVENUES 335120 Municipal Revenue Sharing 698,932 738,304 670,194 262,725 720,788 769,603 335122 8th Cent Motor Fuel Tax 215,375 219,918 196,566 76,933 211,381 225,359 335140 Mobile Home Licenses 15,151 14,670 14,935 15,125 15,000 15,000 335150 Alcohol Beverage Licenses 15,463 16,258 15,409 16,000 16,000 16,000 335180 Local Half -Cent Sales Tax 1,809,846 1,884,498 1,840,936 1,970,302 1,969,900 2,087,113 335200 Police Pension State Shared Revenue 188,923 198,770 208,645 0 0 0 TOTAL STATE SHARED REVENUES 2,943,689 3,072,418 2,946,685 2,341,085 2,933,069 3,113,075 TOTAL INTER-GOV'T REVENUE 4,388,228 3,613,868 3,013,721 2,484,751 2,933,069 3,113,075 CHARGES FOR SERVICES 341920 Cert. Copying, Record Search 2,957 2,918 3,830 4,500 4,000 4,000 341930 Election Fees 183 366 879 400 800 400 342100 PD Special Services Fees 25,965 25,117 16,485 26,000 25,000 25,000 342102 School Resource Officers 0 70,858 60,720 75,000 62,500 64,400 343805 Cemetery Fees 12,591 11,446 10,483 12,000 12,000 12,000 347550 Skate Facility Fees 1,636 1,493 51 0 0 0 347551 Pickleball Lighting Fees 0 0 0 2,000 2,000 2,000 347555 Tennis Facility Fees 18,579 21,630 15,376 22,000 25,000 25,000 347556 County Impact Fees Admin. Fees 12,689 12,483 13,863 12,000 12,000 12,000 347557 Community Center Rec Revenues 19,256 19,163 12,026 20,000 15,000 15,000 349140 RRD-Management Fees 87,740 90,372 99,076 89,725 90,000 92,655 349163 Stormwater-Management Fees 0 0 80,555 89,345 89,345 90,989 349410 Golf Course -Management Fees 93,000 88,350 97,185 106,065 106,065 106,065 349450 Airport -Management Fees 45,000 72,425 93,485 116,866 116,866 142,046 349455 Maintenance Service Fees -AP 2,931 6,794 5,477 4,000 4,000 5,500 349480 Building Dept Management Fees 43,000 45,150 49,665 54,632 54,632 60,095 349485 Maintenance Services Fees -Bldg Dept. 1,528 534 546 500 500 500 349601 Cemetery -Management Fees 0 55,000 80,000 85,000 85,000 90,000 349620 Administrative Fees -Pension 24,000 24,000 24,000 24,000 24,000 24,000 TOTAL CHGS FOR SERVICE 391,054 548,100 663,702 744,033 728,708 771,650 FINES AND FORFEITS 351100 Court Fines 13,935 14,793 16,569 14,000 14,000 14,000 351115 Police Education-$2.00 Funds 1,143 1,558 1,700 1,200 1,200 1,200 351140 Parking Fines 855 470 645 500 500 500 354100 Code Enforcement Fines 31,407 34,135 34,141 35,000 35,000 35,000 359000 Other Fines/Forfeits 361 40 109 200 200 200 TOTAL FINES AND FORFEITS 47,701 50,997 53,164 50,900 50,900 50,900 MISCELLANEOUS REVENUE: INTEREST EARNINGS 361100 Interest Income 61,013 96,267 35,102 45,000 15,000 15,000 361105 State Board Interest Earnings 27,653 33,665 13,070 15,000 2,000 2,000 361150 Other Interest 902 1,602 1,371 1,500 500 500 TOTAL INTEREST EARNINGS 89,567 131,534 49,544 61,500 17,500 17,500 3 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET GENERAL FUND REVENUE DETAIL - CONTINUED Code: 001501 Amended Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY21/22 Number Description Actual Actual Actual Budget Pro ected Budget RENT AND ROYALTIES 362100 Rents and Royalties 22,234 22,043 17,199 28,000 25,000 25,000 362150 Nontaxable Rent 103,778 117,707 105,867 115,000 110,000 110,000 TOTAL RENT AND ROYALTIES 126,012 139,750 123,067 143,000 135,000 135,000 SALE OF FIXED ASSETS 364100 Sale of Fixed Assets 48,215 23,672 31,014 45,000 30,000 30,000 365000 Sale of Surplus Material/Scrap 9,869 6,134 1,330 5,000 4,000 4,000 TOTAL SALES OF FIXED ASSETS 58,084 29,805 32,343 50,000 34,000 34,000 CONTRIBUTIONS/DONATIONS 366000 Contributions & Donations 1,860 7,899 2,079 5,000 3,000 3,000 366150 75th Anniversary Revenues 1,600 300 1,450 500 1,000 1,000 366200 Contribution/Greer Trust 13,000 8,200 8,100 0 0 0 366602 Donations-PD Safety Classes 0 810 0 0 0 0 366603 Donations -COPE Unit 21,317 3,774 0 0 0 0 366604 Donations -Public Safety Employees 3,955 5,156 0 0 0 0 366605 Donations -General Empl Fund 938 357 0 0 0 0 366805 4th of July Donations 2,600 2,500 2,500 2,500 2,500 2,500 TOTAL CONTRIBUTIONS/DONATIONS 45,270 28,996 14,129 8,000 6,500 6,500 OTHER MISCELLANEOUS REVENUES 367000 Gain/Loss on Investments 0 23,669 18,949 0 0 0 369100 Motor Fuel Tax Rebate 15,406 17,246 16,446 15,500 16,500 16,500 369200 Insurance Proceeds 30,354 33,463 118,824 35,000 10,000 10,000 369400 Reimbursements 32,473 15,744 11,363 15,000 15,000 15,000 369900 Other Miscellaneous Revenues 186 1,392 1,396 50,500 1,500 1,500 369955 Vend Mach Sales -Gen Empl Fund 110 69 0 100 l00 100 TOTAL OTHER MISCELLANEOUS REV. 78,529 91,583 166,977 116,100 43,100 43,100 TOTAL MISCELLANEOUS REVENUE 397,461 421,667 386,061 378,600 236,100 236,100 TOTAL REVENUES 13,301,990 12,949,191 12,391,402 12,956,086 13,193,748 13,724,174 INTERFUND TRANSFERS 381163 Transfer from 163 STORMWATER 700,000 0 0 0 0 0 381360 Transfer from 363 STORMWATER 0 23,928 0 0 0 0 381410 Transfer from 410 GOLF 0 0 0 35,000 35,000 35,000 381450 Transfer from 450 AIRPORT 0 0 0 150,000 150,000 0 381601 Transfer from 601 CEMETERY 4,638 0 0 0 0 0 TOTAL INTERFUND TRANSFERS 704,638 23,928 0 185,000 185,000 35,000 TOTAL REVENUES AND TRANSFERS 14,006,628 12,973,119 12,391,402 13,141,086 13,378,748 13,759,174 OTHER FINANCING SOURCES 389991 Appropriated from Fund Balance 0 (825,680) 0 127,266 0 0 TOTAL OTHER SOURCES 0 (825,680) 0 127,266 0 0 TOTAL REV. AND OTHER SOURCES 14,006,628 12,147,439 12,391,402 13,268,352 13,378,748 13,759,174 9 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET SUMMARY OF GENERAL FUND EXPENDITURES BY DEPARTMENT/DIVISION Amended Org FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Code Description Actual Actual Actual Budget Projected Budget 010001 City Council $ 53,664 $ 52,259 $ 46,702 $ 59,737 $ 58,133 $ 60,500 010005 City Manager 425,856 336,677 269,335 292,499 285,133 330,971 010009 City Clerk 207,260 205,292 264,887 217,040 205,106 280,644 010010 City Attorney 100,267 105,409 167,044 201,426 197,183 210,280 010020 Administrative Services 651,177 672,001 674,673 707,722 7029324 751,020 010021 Management Information Servic 385,022 464,729 511,750 516,961 513,244 593,313 010041 Police Administration 19075,874 1,052,404 1,263,875 876,121 836,781 956,818 010043 Police Operations 3,045,451 3,412,730 3,308,391 3,563,272 3,522,094 3,681,798 010047 Police Investigations 754,632 818,247 1,076,622 1,121,954 1,113,075 1,179,948 010049 Police Dispatch 599,063 622,038 582,845 662,359 620,615 668,653 010045 Code Enforcement Division 178,587 1849410 184,219 197,439 184,795 199,043 010052 Roads and Maintenance 808,444 887,151 963,173 1,040,937 1,008,870 1,098,829 010053 Stormwater Utility 1,120,302 0 0 0 0 0 010054 Fleet Management 2189860 2329278 202,251 214,824 2139136 228,687 010056 Facilities Maintenance 489,500 398,280 568,181 648,857 6049528 550,753 010059 Cemetery 1869139 178,033 177,736 231,522 199,232 132,937 010057 Leisure Services 879,540 1,1459017 1,110,021 1,122,549 1,055,218 19255,182 010080 Community Development 395,776 366,205 539,290 5179184 511,362 554,223 010099 Non -Departmental 1,564,956 1,014,277 976,464 1,348,812 1,403,717 1,025,675 Total General Fund Expenditure $ 13,140,369 $ 12,147,439 $ 12,887,460 $ 13,541,215 $ 13,2349545 $ 13,759,174 Total Revenues and Transfers 14,006,628 12,973,119 12,391,402 13,141,086 13,3789748 13,759,174 Change in Fund Balance $ 866,259 $ 825,680 $ (496,058) $ (400,129) $ 144,203 0 5 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET GENERAL FUND OPERATING SUMMARY EXPENDITURE BY DEPARTMENT/DIVISION FY 17118 I FY 18119 I FY 19/20 I FY 20121 I FY 20121 I FY 21/22 Department Actual Actual Actual Budget Projected Budget CITY COUNCIL PERSONAL SERVICES $ 22,728 $ 22,736 $ 22,728 $ 22,732 $ 22,733 $ 22,730 OPERATING EXPENDITURES 30,936 29,523 23,973 37,005 35,400 37,770 CAPITAL OUTLAY - - - - - - TOTAL $ 53,664 $ 52,259 $ 46,702 $ 59,737 $ 58,133 $ 60,500 CITY MANAGER PERSONAL SERVICES $ 386,539 $ OPERATING EXPcnui i umeS 39,317 CAPITAL OUTLAY - TOTAL $ 425,856 $ CITY CLERK PERSONAL SERVICES $ 159,304 $ OPERATING EXPENDITURES 47,955 CAPITAL OUTLAY - TOTAL $ 207,260 $ CITY ATTORNEY PERSONAL SERVICES $ - $ OPERATING EXP=4ui i vncS 100,267 CAPITAL OUTLAY - TOTAL $ 100,267 $ ADMINISTRATIVE SERVICES PERSONAL SERVICES $ 525,070 $ OPERATING EXPENDITURES 126,108 CAPITAL OUTLAY - TOTAL $ 651,177 $ MANAGEMENT INFORMATION SERVICES PERSONAL SERVICES $ 246,755 $ OPERATING EXPENDITURES 138,267 CAPITAL OUTLAY - TOTAL $ 385,022 $ COMMUNITY DEVELOPMENT PERSONAL SERVICES $ 357,598 $ OPERATING EXPENDITURES 389178 CAPITAL OUTLAY - TOTAL $ 395,776 $ 325,131 $ 258,605 $ 2759407 $ 273,285 $ 283,755 11,546 10,730 17,092 11,848 15,216 - - - - 32,000 336,677 $ 269,335 $ 292,499 $ 285,133 $ 330,971 170,673 $ 171,932 $ 184,750 $ 181,108 $ 190,405 20,636 92,955 29,980 21,688 90,239 13,983 - 2,310 2,310 - 205,292 $ 264,887 $ 217,040 $ 2059106 $ 2809644 - $ 92,686 $ 164,039 $ 161,208 $ 169,576 105,409 74,359 37,387 35,975 40,704 105,409 $ 167,044 $ 201,426 $ 197,183 $ 2109280 540,448 $ 539,816 $ 562,649 $ 551,820 $ 586,969 131,553 134,857 145,073 150,504 164,051 672,001 $ 674,673 $ 707,722 $ 702,324 $ 751,020 314,098 $ 345,874 $ 358,104 $ 346,573 $ 420,295 126,3 l l 163,865 158,857 166,671 173,018 24,320 2,011 - - - 464,729 $ 511,750 $ 516,961 $ 513,244 $ 593,313 318,631 $ 392,517 $ 434'559 $ 431,913 $ 422,997 47,574 132,124 71,314 68,138 98,226 - 14,650 11,311 11,311 1 33,000 366,205 $ 539,290 $ 517,184 $ 511,362 $ 554,223 I I I FY 17118 I FY 11019 Department Actual Actual I POLICE DEPARTMENT - ADMINISTRATION PERSONAL SERVICES $ 919,624 $ 919,091 $ OPERATING EXPErvui I UKt;S 119,785 133,314 CAPITAL OUTLAY 36,465 TOTAL $ 1,075,874 $ 1,052,404 $ POLICE DEPARTMENT - OPERATIONS PERSONAL SERVICES $ 2,727,327 $ 3,100,165 $ OPERATING EXPENDITURES 294,835 290,787 CAPITAL OUTLAY 23,289 21,778 TOTAL $ 3,045,451 $ 3,412,730 $ POLICE DEPARTMENT - INVESTIGATIONS I PERSONAL SERVICES $ 648,579 $ 664,952 $ OPERATING EXPENDITURES 106,054 115,848 CAPITAL OUTLAY 37,446 TOTAL $ 754,632 $ 818,247 $ POLICE DEPARTMENT - DISPATCH PERSONAL SERVICES $ 590,500 $ 611,731 $ OPERATING EXPENDITURES is 8,563 10,307 CAPITAL OUTLAY - - TOTAL 599,063 $ 622,038 $ CODE ENFORCEMENT PERSONAL SERVICES $ 159,672 $ 165,801 $ OPERATING EXPEivvi i UKt:S 18,914 18,610 CAPITAL OUTLAY - - TOTAL $ 178,587 $ 184,410 $ FY 19/20 I FY 20/21 I FY 20/21 I FY 2I/22 Actual Budget Projected Budget 1,064,435 $ 740,467 $ 707,438 $ 801,440 160,747 135,654 129,343 147,878 38,694 - - 7,500 1,263,875 $ 876,121 $ 836,781 $ 956,818 3,029,232 $ 3,206,256 $ 3,205,959 $ 3,335,098 245,672 328,641 287,760 316,400 33,487 28,375 28,375 30,300 3,308,391 $ 3,563,272 $ 3,522,094 $ 3,681,798 878,785 $ 952,417 $ 943,615 $ 1,018,271 123,458 152,437 152,360 150,577 74,379 17,100 17,100 11,000 1,076,622 $ 1,121,954 $ 1,113,075 $ 1,179,848 573,959 $ 648,523 $ 607,779 $ 652,348 8,886 13,836 12,836 16,305 582,845 $ 662,359 $ 620,615 $ 668,653 169,750 $ 176,731 $ 169,939 $ 177,436 14,469 20,708 14,856 21,607 184,219 $ 197,439 $ 184,795 $ 199,043 7 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FYj 0/21 FY 211122 De artment P I Actual I Actual I Actual I Budget I Pro Projected I Budget II PUBLIC WORKS - ROADS AND MAINTENANCE PERSONAL SERVICES $ 462478 $ 505,970 $ 588,186 $ 623,386 $ 620,580 $ 654,653 OPERATING EXPBlvuii u&tS 338,222 325,439 335,797 371,218 341,957 385,270 CAPITAL OUTLAY 7,544 55,743 39,190 46,333 46,333 58,906 TOTAL $ 808,444 $ 887,151 $ 963,173 $ 1,040,937 $ 1,008,870 $ 1,098,829 PUBLIC FACILITIES - STORMWATER UTILITY PERSONAL SERVICES $ 630,002 $ - $ - $ - $ - $ - OPERATING EXPENDITURES 488,037 - - - - CAPITAL OUTLAY 2,263 - - - - TOTAL $ 1,120,302 $ - $ - $ - $ - $ - PUBLIC FACILITIES - FLEET MANAGEMENT PERSONAL onnvit-no $ 194,428 $ 194,159 $ 180,924 $ 189,384 $ 192,111 $ 199,254 OPERATING EXPENDITURES 24,432 28,524 18,950 22,940 18,525 21,933 CAPITAL OUTLAY - 9,595 2,376 2,500 2,500 7,500 TOTAL $ 218,860 $ 232,278 $ 202,251 $ 214,824 $ 213,136 S 228,687 PUBLIC FACILITIES - CEMETERY PERSONAL SERVICES $ 149,728 $ 145,725 $ 151,633 $ 176,307 $ 153,758 $ 103,272 OPERATING EXPENDITURES 27,920 32,308 26,103 35,215 25,474 29,665 CAPITAL OUTLAY 8,491 - - 20,000 20,000 - TOTAL $ 186,139 $ 178,033 $ 177,736 $ 231,522 $ 199,232 $ 132,937 PUBLIC FACILITIES - FACILITIES MAINTENANCE PERSONAL SERVICES $ 133,131 $ 160,659 $ 279,726 $ 290,597 $ 291,110 $ 299,117 OPERATING EXetfswii ur tS 232,174 219,247 234,361 280,575 238,418 248,636 CAPITAL OUTLAY 124,195 18,374 54,094 77,685 75,000 3,000 TOTAL $ 489,500 $ 398,280 $ 568,181 $ 648,857 $ 604,528 $ 550,753 LEISURE SERVICES PERSONAL SERVICES $ 505,975 $ 759,730 $ 736,297 $ 802,159 $ 751,932 $ 904,857 OPERATING nxrnivuiTURES 369,197 244,648 218,871 264,467 254,227 266,325 CAPITAL OUTLAY 4,368 140,640 154,854 55,923 49,059 84,000 TOTAL $ 879,540 $ 1,145,017 $ 1,110,021 $ 1,122,549 $ 1,055,218 $ 1,255,182 NON -DEPARTMENTAL PERSONAL SERVICES $ 291,741 $ 278,439 $ 264,098 $ 232,289 $ 258,725 $ 288,280 OPERATING EXPENDITURES 634,268 712,594 707,675 737,061 765,530 737,395 CAPITAL OUTLAY 2,918 - - - - - GRANTS AND AIDS - - - - - - INTERFUND TRANSFERS OUT 636,029 23,244 4,691 379,462 379,462 - TOTAL $ 1,564,956 $ 1,014,277 $ 976,464 $ 1,348,812 $ 1,403,717 $ 1,025,675 TOTALS PERSONAL SERVICES $ 9,111,377 $ 99198,140 $ 9,741,182 $ 10,040,756 $ 9,871,586 $ 10,530,753 OPERATING EXPnivuiiurnb 3,183,431 2,604,177 2,727,851 2,859,460 2,731,510 2,961,215 CAPITAL OUTLAY 209,532 321,878 413,736 261,537 251,988 267,206 GRANTS AND AIDS - - - - - - INTERFUND TRANSFERS OUT 636,029 23,244 4,691 379,462 379,462 - TOTAL GENERAL FUND $ 13,140,369 $ 12,147,439 $ 12,887,460 $ 13,541,215 $ 13,234,545 $ 13,759,174 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET' CITY COUNCIL City Council is the elected governing body for the City of Sebastian and serves in a legislative capacity. City Council directs the offices of the City Manager, City Attorney and City Clerk. The City Council adopts the City's annual budget, adopts and amends the Code of Ordinances and LDC, hears appeals to decisions of the Planning and Zoning Commission, acts as the Community Redevelopment Agency and Board of Adjustment, and hears citizen concerns and ideas at Council meetings, through public forums and by individual contact. Individual members represent the Council on various County and regional boards. PERFORMANCE MEASURES Performance Indicators Number of Council Meetings Conducted Number of CRA Meetings Conducted Number of Board of Adjustment Meetings Conducted Number of Ordinances Adopted Number of Resolutions Adopted Number of Board Appointments Actual Actual Actual Projected Projected 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 18 22 21 18 24 8 4 10 5 10 3 2 3 2 3 9 8 6 12 6 34 31 30 35 30 13 15 37 30 20 Z CITY OF SEBAS AN, FLORIDA 20211/2022 ANNUAL BUDGET CITY COUNCIL PROGRAM BUDGET DESCRIPTION STAFFING 20121 21122 NATURE OF ACTIVITY Regular and Special Meetings - Preparation and attendance at meetings (24 regular City Council and other CRA, Board of Adjustment and Council workshops/special meetings). Responsible for all 40.00% 40.00% legislative functions of City Government, including the establishment of laws and policies, and appointing qualified citizens to boards and committees. 10.000/0 10.00% City Functions and Events - Attendance at functions. Public relations. 25.00% 25.00% Conference, LegislativeCoun State. and Local Meetings - Attendance at assigned County and regional meetings. City representation at all levels of government and intra-governmental affairs. Citizens' Problems and Comulaints - Assisting Citizens in referring complaints and problems to the 25.00% 25.00% City Manager for follow-up. 100.00% 100.00% CITY COUNCIL BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for City Council is $ 60500. This compares to the 2020-2021 projected expenditures of $ 58,133, an increase of $ 2,367 or 4.07%. Personal Services Operating Expenditures Capital Outlay Total FY 17/18 FY 18/19 FY 19/20 Actual Actual Actual $ 22,728 $ 22,736 $ 22,728 30,936 29,523 23073 Amended Projected FY 20/21 FY 20/21 FY 21/22 Budget Expenditures Budget Difference $ 22,732 $ 22,733 $ 22,730 $ (3) 37,005 35,400 37,770 2,370 $ 53,664 $ 52259 $ 46,702 $ 59,737 $ 58,133 $ 60500 $ 2,367 Fiscal Year 2021-2022 Proposed Budget - Major Current Level Changes from Fiscal Year 2020-2021 Projected Expenditures: 1. Personal Services - Slight decrease due to change in workers compensation rate. 2. Operating Expenditures - Increase due primarily to additional training and travel. 3. Capital Outlay - No change. Difference $ (3) $ 2,370 Ho CITY OF SEBASTIAN, FLORIDA„2021/2022 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE CITY COUNCIL FULL TWIE EQUIVALENTS Projected PAY Amended Expenditures Budget POSITION RANGE 19/20 21 20/2I 21/22 20/21 21/22 Mayor 5,400 1.00 1.00 1.00 1.00 $ 5,400 $ 5,400 Vice -Mayor 3,600 1.00 1.00 1.00 1.00 3,600 3,600 Council Member 3,600 3.00 3.00 3.00 3.00 10,800 10,800 5.00 5.00 5.00 5.00 TOTAL SALARIES $ 19,800 $ 19,800 FICA Takes 2,892 2,892 Workers Compensation Insurance 41 38 Total Personal Services $ 22,733 $ 22,730 CITY COUNCIL Code: 010001 Amended Proposed Account FY 17/18 FY 18119 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Description Actual Actual Actual Budget Projected Budget PERSONAL SERVICES 511200 Legislative Salaries 19,800 19,800 19,800 19,800 19,800 19,800 512100 FICA Taxes 2,892 2,892 2,892 2,892 2,892 2,892 512400 Worker's Comp Insurance 36 44 37 40 41 38 TOTAL PERSONAL SERVICES 22,728 22,736 22,728 22,732 22,733 22,730 OPERATING EXPENDITURES 534000 Travel & Per Diem 24,825 23,347 18573 27,750 26542 27,654 534105 Cellular Telephone 1,667 1,873 1,158 1,140 1529 1,620 534110 Internet Access 575 433 1,169 1,300 1,379 1200 534800 Promotional Activities 171 572 554 500 500 860 535200 Departmental Supplies 517 326 1214 865 800 736 535210 Computer Supplies 28 22 620 1,000 1,000 1200 535410 Dues and Memberships 200 200 200 200 200 200 535420 Books and Publications 24 0 160 50 0 50 535450 Training and Education 2030 2,750 324 4200 3,450 4250 TOTAL OPERATING EXPENDITURES 30,936 29,523 23,973 37,005 35,400 37,770 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CITY COUNCIL 53,664 52,259 46,702 59,737 58,133 60,500 ITY O .. .. UDGETI _F SEBAS , FLORIDA 2021/2022 ANNUAL B CITY MANAGER In 1987, the voters of Sebastian adopted the Council/Manager form of government. The City Manager, appointed by and serving at the pleasure of the City Council, is the chief operating officer of municipal government. The City Manager's office provides administrative direction for all municipal operations consistent with goals adopted by City Council. As such, the City Manager implements policies of the City Council and is responsible for the oversight of the day-to-day operations of the City, as well as ensuring that services and operations function in an efficient, timely and cost-effective manner while still in accordance with City Council objectives. As chief operating officer of the City, the City Manager's office is involved in the following functions: the daily administration of the City; appointing authority for all City employees; supervision and evaluation of the management team; coordination of intra and inter -governmental affairs; acting as the administrative spokesperson for the City; formulation of the annual budget; recommendations with respect to departmental and non -departmental expenditures and the capital improvement program; preparation of reports and data to assist the City Council in making formal decisions; ensuring effective and efficient action on citizen complaints and requests for service; and conducting administrative research and analysis. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Facilitated Public Works Compound design and value engineering ✓ Completed Year 3 of the Roadway Resurfacing Plan ✓ Assisted in the City's 1 M Award of the IRC CARES Act Grant ✓ Assisted in the City's 74K Award of the CDBG CARES Act Grant Program ✓ Implementation of COVID-19 prevention/safety processes in City Facilities FISCAL YEAR 2022 GOALS AND OBJECTIVES City Goal: Governmental Efficiency City Operations ➢ Complete a comprehensive Stormwater Master Plan ➢ Complete the City's overall Strategic Plan (COVID delayed completion) ➢ Complete Public Works Compound ➢ Complete Hangar D and Square Hangars at Airport ➢ Update Roadway Infrastructure Survey ➢ Complete Septic to Sewer in CRA Quality Service to Citizens ➢ Provide a prompt response to citizen complaints and/or requests and provide help where appropriate. ➢ Continue to be transparent and maintain residents informed about City services, projects and the community overall. Provide Effective Support to City Council ➢ Continue to keep City Council informed in a proactive manner. ➢ Follow legislation that may affect the City. Maintain Positive Intergovernmental Relations ➢ Maintain open lines of communication with other governmental entities. ➢ Continue to work with legislative delegation in Tallahassee, in support of the City's projects, goals and objectives. 1Z ..... .. ...........__.._...._.. FLORIDA2021/20_....... _.. ...........,._.y ITY F SEBASTIAN, 22 ANNUAL BUDGET PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Per Capita Level of Service Cost $543 $493 $512 $516 $537 Per Capita Number of Full-time Employees 5.08 5.44 5.40 5.34 5.53 General Fund Unrestricted Funds vs. Expenditures 40.89% 51.03% 44.25% 42.67% 39.26% CITY MANAGER PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFAC77VHY 20121 21122 40.00% 40.00% Management and Suner-4sion of City Programs and Projects - Plan, organize, direct, coordinate, and report on City Projects. Improve and expand efforts for quality public services. 20.00% 20.00% Prenaration of Cast Council Agends - Provide City Council members with recommendations on issues requiring legislative actions and implementation of their decisions. Initiate and review all matters requiring City Council actions. 20.00% 20.00% Intergovernmental Affairs - Represent City in intergovernmental matters. Serve as City representative on task forces, committees and planning groups. Administer inter -local agreements. Monitor and report State and Federal legislation affecting the City. 20.00% 20.00% Purchasing and Contract Administration - Provide City Departments/Divisions assistance in purchasing policy compliance. Assist with solicitations for professional services in accordance with applicable policies and legal restrictions. 100.000/. 100.00% CITY MANAGER BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for City Manager is $ 330,971. This compares to the 2020-2021 projected expenditures of $ 285,133, an increase of $ 45,838 or 16.08%. Personal Services Operating Expenditures Capital Outlay Total FY 17/18 FY 18/19 Actual Actual $ 386,539 $ 325,131 $ 39,317 11,546 Amended Projected FY 19/20 FY 20/21 FY 20/21 Actual Budget Expenditures 258,605 $ 275,407 $ 273,285 $ 10,730 17,092 11,848 $ 425,856 $ 336,677 $ 269,335 $ 292,499 $ 285,133 $ Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures: 1. Personal Services - Increase due to negotiated salary and insurance increases. 2. Operating Expenses - Increase due primarily to additional travel and training, 3. Capital Outlay - Increase due to new vehicle requested this year. FY 21/22 Budget Difference 283,755 $ 10,470 15216 3,368 32,000 32,000 330,971 $ 45,838 Difference $ 10,470 $ 3,368 $ 32,000 13 2 ANNUAL..._...... .. .. _.. UDGET CITY OF SEBASTIAN, FLORIDA 2021/2 2 _B PERSONAL SERVICES SCHEDULE CITY MANAGER PAY POSMON RANGE City Manager City Office Manager/Public Info Officer 43,927 / 79,069 FULL TIIVIEEQUIVALE M Projected Amended Ixpend'itures Budget 19/20 20/21 20/21 21/22 20/21 21/22 1.00 1.00 1.00 1.00 $ 148,525 $ 153,500 1.00 1.00 1.00 1.00 60,515 62,500 2.00 2.00 2.00 2.00 TOTAL SALARIES $ 209,040 $ 216,000 FICA Taxes 15,288 16,524 Deferred Compensation 18,805 19,440 Croup Health Insurance Premium 29,745 31,392 Employee Assistance Program 32 32 Worker's Comp Insurance 375 367 Total Personal Services $ 273,285 $ 283,755 CAPITAL OUTLAY SCHEDULE CITY MANAGER - TO BE FUNDED BY GENERAL FUND EXPENDTTURFS PER FISCAL YEAR Descrinflon 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Utility Vehicle $ 32,000 $ - $ - $ - $ - $ 32,000 $ 32,000 $ - $ - $ - $ - $ 32,000 ij pCITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUA L BUDGET CITY MANAGER Code:010005 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 534000 Travel and Per Diem 534105 Cellular Phone 534120 Postage 534420 Equipment Leases 534620 R & M - Vehicles 534630 R & M - Office Equipment 534800 Promotional Activities 535200 Departmental Supplies 535210 Computer Supplies 535260 Gas and Oil 535410 Dues and Memberships 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL CITY MANAGER FY 17/18 FY 18/19 FY 19/20 Actual Actual Actual Amended Proposed FY 20/21 FY 20/21 FY 21/22 Budget Projected Budget 307,974 255,626 196,315 210,209 209,040 216,000 22,061 19,393 14,266 16,073 15288 16,524 27,710 22,957 17,650 18,910 18,805 19,440 28,409 26,635 29,982 29,815 29,745 31,392 0 33 32 32 32 32 386 488 359 368 375 367 386,539 325,131 258,605 275,407 273,285 283,755 30,791 0 0 0 0 0 1,180 1,705 1,714 3,900 100 3250 610 635 554 540 895 900 39 5 9 50 50 50 1,535 1,521 1,059 612 797 802 216 268 255 500 250 500 721 652 433 240 256 264 2,027 1216 1,587 2,000 3,000 3,000 562 871 499 550 550 550 0 0 30 400 400 400 1,082 2,171 2,288 2,100 2,100 2,100 555 1,654 1,584 4,600 1,850 1,800 0 849 720 1,600 1,600 1,600 39,317 11,546 10,730 17,092 11,848 15,216 0 0 0 0 0 32,000 0 0 0 0 0 32,000 425,856 336,677 269,335 292,499 285,133 330,971 15 JCITY OF SEBASTIAN, FLORIDA 2021/2 _..... _...... _._. _.........--. --....... . 022 ANNUAL BUDGET CITY CLERK The City Clerk is a Charter Officer who is appointed by and serves under the direction of the City Council. The office maintains the City seal, attests all documents, provides legislative support, maintains permanent records of the City, scans and provides availability of scanned documents to City staff and the public through the website in Laserfiche. The City Clerk is the City Elections Official, Canvassing Board Chair, and Records Management Liaison Officer for all City department records except Law Enforcement. The office is responsible for the City's records management program, cemetery sales and records, administration of City board and committee appointments, financial disclosure, orientation, ordinance codification, and provides recording services to City Council, CRA, Board of Adjustment, and Charter Review Committee. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Designed storage rack for maps and surveys ✓ Transitioned six work spaces for carpet replacement in office suite ✓ Prepared agendas and minutes for 2021 Charter Review Committee ✓ Developed Charter amendment ballot with City Manager and City Attorney's assistance ✓ Administered election process for three Council seats FISCAL YEAR 2022 GOALS AND OBJECTIVES Direct Overall Municipal Service Delivery with specific focus on: ➢ Create new filing system for hard copy maps and surveys ➢ Continue to scan stored boxes in vault for citywide access ➢ Continue to provide quality customer service to include public records requests ➢ Promote staff training and development ➢ Administer election process for two Council seats ➢ Canvass 2021 Election P P-Ty_ ., ._. _,..,_,..,.. OF SEBASTIAN FLORIDA 2021/2022 ANNUAL BUDGET PERFORMANCE MEASURES Perfomlance Indicators Records Scanned (Records Destroyed (Council Meeting Packets/Minutes Cemetery Lots/Niches Sold Election - Candidates Qualified Legal/Display Ads Published (Code Supplements Distributed (Board Appointments Administered (Instruments Recorded (Public Records Requests IOther Committee Meeting Minutes Recorded Actual Actual Actual Projected Projected 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 49 c.f. 39 50 50 50 563 c.f. 538 307 400 300 18 22 21 20 20 58 80 60 60 60 3 3 17 6 4 17 11 16 20 8 1 2 2 5 3 13 19 37 30 20 2 3 2 5 4 144 157 200 200 200 16 11 15 18 18 CITY CLERK PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 2020121 21122 Services for City Council - Prepare Council agendas, advertise hearings, post notices, take minutes of Council meetings, administer follow-up of City Council action items, prepare correspondence, prepare City Council 15.00% 15.00% budget, make Council travel arrangements, research services, attest & seal all documents executed by M ayor and City Manager, schedule invocations, prepare proclamations, resolutions, certificates of appreciation, prepare for and conduct Council orientation w/ CM and CA, coordinate w/ M IS for broadcast of Council, CRA, Board of Adjustment meetings. Services for Citizens - Receive and respond to general City website e-mail link, respond to public records 25.00% 20.00% requests and inquiries, provide computer for public research, post legal notices, and make imaged records available on City website via Laserfiche Weblink. Services for Boards/Committees - Board liaison, advertise vacancies, administer financial disclosure forms, 15.00% 15.00% update Commission on Ethics website annually, record and provide services to Board of Adjustment and CRA. Maintain and update Board Handbook, and conduct board member orientation and prepare outgoing certificates. Records Management - Scan all permanent and long term records for staff and public into Laserfiche, administer public records requests, coordinate paper recycling and records destruction with recycling contractor 20.00% 20.00% in accordance with State law, maintain, update and distribute adopted Records Management Procedures Manual, coordinate with Records Liaisons Committee, maintain all original City documents, i.e. ordinances, resolutions, agreements, deeds, terminated personnel tiles, conduct records research for staff as requested. Conduct staff training in records management. Scans and distributes agenda packets for all City boards and Council. 10.00% 15.00% Cemetery - Coordinate with Cemetery Sexton on sale of cemetery lots, maintain cemetery records/database. Respond to customer concerns and complaints. General Administration - Prepare, post, and distribute monthly calendar, prepare annual budget for department, attend staff meetings, codify ordinances, record final plats and easements, record vacations of 5.00% 5.00% easement, keep log of all City vehicles, attest and seal City documents, provide notary services for City documents, respond to Cityseb emails. City Election - The City Clerk is the City Elections Official and Chairperson of the City Canvassing Board, 10.00% 10.00% qualifies candidates for office and political committees, coordinates with Supervisor of Elections and State of Florida in administration of annual general elections, prepares resolutions and forms, swears in elected officials. 100.00% 100.00% 17 CITY OF SEBASTIAN.) FLORIDA.2021/2022 ANNUAL BUDGET CITY CLERK BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for City Clerk is $ 280,644. This compares to the 2020-2021 projected expenditures of $ 205,106, an increase of $ 75,538, or 36.83%. Amended Projected FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 159,304 $ 170,673 $ 171,932 $ 184,750 $ 181,108 $ 190,405 $ 9,297 Operating Expenses 47,955 20,636 92,955 29,980 21,688 90,239 68,551 Capital Outlay - 13,983 - 2,310 2,310 - (2,310) Total $ 207,260 $ 205,292 $ 264,887 $ 217,040 $ 205,106 $ 280,644 $ 75,538 Fiscal Year 2021-2022 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-2021 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary and insurance increases. $ 9,297 2. Operating Expenses - Increase due to election year costs and increase in election fees. $ 68,551 3. Capital Outlay- Decrease due to no capital outlay requested this year. $ (2,310) PERSONAL SERVICES SCHEDULE CITY CLERK RJLLTWWEQUIVA1,PM Projected PAY Amended Expenditures Budget POSMON RANGE 19/20 20/21 20/21 21/22 20/21 21/22 City Cleric 1.00 1.00 1.00 1.00 $ 90,775 $ 96,500 Records Specialist 30,821 / 55,478 1.00 1.00 1.00 1.00 43,015 44,500 Clerical Assistant (P/T) $12.05/hr - $ 21.69/br 0.50 0.50 0.50 0.50 9,425 9,750 2.50 2.50 2.50 2.50 TOTAL SALARIES $ 143,215 $ 150,750 Overtime - 200 FICA Taxes 10,778 11,548 Deferred Compensation 12,032 12,708 Croup Health Insurance Premium 14,795 14,911 Employee Assistance Program 32 32 Worker's Comp Insurance 256 256 Total Personal Services $ 181,108 $ 190,405 9 ... _..__...._, ._,_... .. NUAL BUDGE'I� f�l'TY-O-F SEBASTIAN, FLORID, . _ N 021/2022 A.... _ ..._....... CITY CLERK Code:010009 Amended Proposed Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Description Actual Actual Actual Budget Projected Budget PERSONAL SERVICES 511200 Salaries 115,416 131,615 132,379 143,190 143,215 150,750 511300 Temporary Salaries 6,858 0 0 0 0 0 511400 Overtime 0 0 0 200 0 200 512100 FICA Taxes 9,330 9,806 9,848 10,950 10,778 11,548 512225 Deferred Compensation 10560 11,042 11,164 12,023 12,032 12,708 512301 Group Health Insurance Premium 16012 17,893 18,264 18,103 14,795 14,911 512309 Employee Assistance Program 0 32 32 32 32 32 512400 Worker's Comp Insurance 229 286 245 252 256 256 TOTAL PERSONAL SERVICES 159,304 170,673 171,932 184,750 181,108 190,405 533400 Other Contractual Services 1,986 2,098 1,873 3,050 2,250 3,000 533490 Codification Services 2,899 2,825 3,378 3,000 1,550 4,550 5340W Travel and Per Diem 145 691 0 780 0 866 534105 Cellular Phone 0 0 262 480 461 480 534120 Postage 475 364 510 600 400 500 534420 Equipment Leases 668 661 1260 1,440 1,512 1,513 534630 R & M - Office Equipment 1,092 962 1,630 1,860 1,427 1,620 534910 Clerk of Court Filing Fees 162 231 132 300 100 300 534920 Legal Ads 1,616 1,840 901 4,500 1,665 3,150 534990 Election Costs 37,940 9,806 81,976 12,000 10,703 72250 535200 Departmental Supplies 284 322 307 650 650 650 535210 Computer Supplies 148 0 267 300 300 400 535410 Dues and Memberships 440 545 460 570 570 460 535450 Training and Education 100 290 0 450 100 500 TOTAL OPERATING EXPENDITURES 47,955 20,636 92,955 291980 21,688 90,239 CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL CITY CLERK 0 13,983 0 2,310 2,310 0 0 13,983 0 2,310 2,310 0 207,260 205,292 264,887 217,040 205,106 280,644 I .......... ......... ...._._.._ CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETI CITY ATTORNEY The City Attorney is appointed by the City Council to serve as the City's legal counsel. The City Attorney is the legal advisor and attorney to officials of the City in matters affecting the City or relating to official duties of City Officers. The City Attorney represents the City in all legal transactional and litigation matters, and monitors the representation of the City by outside counsel where appropriate. The Office of City Attorney prepares legal instruments, including resolutions, ordinances, closing documents, bond sale documents, and legal opinions, as required. The budget for the Office of City Attorney also includes legal fees paid to special counsel for the Code Enforcement Board and litigated actions, as required. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Attended City Council, Planning and Zoning, Code Enforcement/Special Magistrate, Construction Board, and Board of Adjustment meetings. ✓ Provided regular updates to the City Council on changes and updates on Governor Ron DeSantis' Executive Orders on the COVID-19 Pandemic. ✓ Provided regular updates to the City Council on changes to federal and state laws, as well as pending suits, settlements, and legal cases. ✓ Provided legal support to the Charter Review Committee. ✓ Provided legal support on a significant recall election and the law, including being a member of the Canvassing Board. ✓ Provided legal advice to the City during Code Enforcement/Special Magistrate hearings and on the Special Magistrate's Orders. ✓ Provided legal support on significant police matters, including Forfeiture, Risk Protective Orders, School Resource Officer Agreements, and legal publications on abandoned vehicles. ✓ Provided legal support on significant Airport matters, including drafting a Conservation Agreement, and legal publication on abandoned aircraft. ✓ Provided legal support on significant Human Resources matters, including discipline, Last Chance Agreements, and policies. ✓ Maintained a professional network with local government attorneys from Indian River County, Sheriff, School Board, and other municipalities in the county. ✓ Assisted in reviewing and updating procurement documents and procedures. ✓ Reviewed significant legal claims and insurance settlements, as deemed necessary. ✓ Reviewed the Manual/Tapes for City, County and Local Government; Land Use and Labor, and Employed Law Annual Update Courses (seminar canceled due to COVID). 20 CITY OF SEBASTIAN, FLORIDA_....._-.__2...... il .. _ .._. ... ..._.. .. ..ANNUAL BUD E......_.._.. . FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Attend City Council, Planning and Zoning, Code Enforcement/Special Magistrate, Construction Board, and Board of Adjustment meetings. ➢ Attend the Florida Municipal Attorney Association; City, County and Local Government; and Land Use or Labor and Employed Law Annual Update seminars. ➢ Prepare for and take the City, County and Local Government Certification Course and Examination. ➢ Provide quality legal advice and services to the City Council, various boards, and City staff. ➢ Continue to provide regular updates to the City Council on changes to federal and state laws, as well as pending suits, settlements, and legal cases. ➢ Provide legal support on a City Election and the law, including being a member of the Canvassing Board. ➢ Continue to serve as the police legal advisor to the City of Sebastian Police Department on Forfeiture, Risk Protective Orders, School Resource Officer Agreements, and other legal matters. ➢ Continue to provide legal support on land use matters, including meeting and negotiating with staff, developers and their attorneys, and amending the Land Development Codes. ➢ Continue to provide legal support for all department heads, including Human Resources, Airport, Golf Course, Parks, and others. ➢ Continue to maintain a professional network with local government attorneys from Indian River County and other municipalities in the county. ➢ Continue to give advice and assist in reviewing and updating procurement documents and procedures. ➢ Continue to review significant legal claims and insurance settlements, as deemed necessary. ➢ Coordinate and monitor the use of any outside council services. ➢ Draft and/or review proposed ordinances, resolutions, resolutions, orders and other legal documents, as needed. 21 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETi PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Number of Resolutions 35 35 9 35 20 Number of Ordinances 5 5 6 5 8 Number of Meetings 42 42 35 60 60 Number of Orders n/a n/a n/a 60 60 CITY ATTORNEY PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVITY 20121 21122 25.00% 25.001/o Counsel to City Council and Other City Bodies - Attend workshops, regular and special meetings of City Council, Planning Commission, Board of Adjustment, and Code Enforcement Board, as well as other City bodies as assigned and provide advice as to the law and procedures. 25.001/o 25.001/o Function as City's Solicitor - Prepare and review ordinances, resolutions, contracts, property instruments and other legal documents on behalf of the City. 40.00% 40.00% City Legal AdHsor - Provide legal counsel to and attends meetings with City Manager, department directors and key personnel on a day -today basis. Provide legal opinions to City Council and Manager as requested. 10.00% 10.00% I e l Reuresentatiw - Represent City in litigation and administrative proceedings as required. Act as General Counsel to the City in the supervision of outside counsel. 100.00% 100.000/0 22 _.... _ .... . FLORIDA 2021/2022 AN . ANNUAL BUDGE CITY ATTORNEY BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for the City Attorney is $ 210,280. This compares to the 2020-2021 projected expenditures of $ 197,183, an increase of $ 13,097, or 6.64%. Amended Projected FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ - $ - $ 92,686 $ 164,039 $ 161,208 $ 169,576 $ 8,368 Operating Expenses 100,267 105,409 74,359 37,387 35,975 40,704 4,729 Capital Outlay - - - - - - - Total $ 100,267 $ 105,409 $ 167,044 $ 201,426 $ 197,183 $ 210,280 $ 13,097 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary and insurance increases. $ 8,368 2. Operating Expenses - Increase due primarily to a full year of online West Law fees and additional travel. $ 4,729 3. Capital Outlay - No change. $ - PERSONAL SERVICES SCHEDULE CITY ATTORNEY FULL T AEEQUIVALIIVTS Projected PAY Amended Ependitures Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 City Attorney 0.00 1.00 1.00 1.00 $ 123,350 $ 127,500 0.00 1.00 1.00 1.00 TOTAL SALARIES $ 123,350 $ 127,500 Overtime - - FICA Taxes 8,436 9,754 Deferred Compensation 11,102 11,475 Group Health Insurance Premium 18,124 20,653 Employee Assistance Program 16 16 Worker's Comp Insurance 180 178 Total Personal Services $ 161,208 $ 169,576 23 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETl CM ATTORNEY Code:010010 Amended Proposed Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Description Actual Actual Actual Budget Projected Budget PERSONAL SERVICES 511200 Salaries 0 0 70,154 123,347 123,350 127,500 512100 FICA Taxes 0 0 5,653 9,429 8,436 9,754 512225 Deferred Compensation 0 0 6,231 11,092 11,102 11,475 512301 Group Health Insurance Premium 0 0 10,639 19,975 18,124 20,653 512309 Employee Assistance Program 0 0 9 16 16 16 512400 Worker's Comp Insurance 0 0 0 180 180 178 TOTAL PERSONAL SERVICES 0 0 92,686 164,039 161,208 169,576 OPERATING EXPENDITURES 533400 Other Contractual Services 99,470 104,310 73,062 25,950 26,000 26,000 534000 Travel and Per Diem 0 0 0 500 0 3,000 534105 Cellular Phone 285 438 484 540 465 480 534110 Internet Services 415 0 0 0 0 0 534115 On -Line Services 0 0 0 6,012 5,031 6,708 534120 Postage 0 38 15 50 40 40 534130 Express Mail 0 0 24 30 30 30 534420 Equipment Leases 0 0 40 667 797 802 534630 R & M - Office Equipment 0 0 22 288 262 264 535200 Departmental Supplies 72 622 366 1,000 1,000 1,000 535230 Small Tools and Equipment 24 0 0 0 0 0 535410 Dues and Memberships 0 0 345 650 650 680 535420 Books and Publications 0 0 0 500 500 500 535450 Training and Education 0 0 0 1,200 1,200 1,200 TOTAL OPERATING EXPENDITURES 100,267 105,409 74,359 37,387 35,975 40,704 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CITY ATTORNEY 100,267 105,409 167,044 201,426 197,183 210,280 29 CITY OF SEBASTIAN, FLORIDA 2021/2022 UAL BUDGEFA ADMINISTRATIVE SERVICES DEPARTMENT The Administrative Services Department primarily provides support services to other City departments. It is organized into three primary sections, which are Finance, Purchasing, and Human Resources. The Finance Section's main responsibility is to conduct the fiscal affairs of the City in compliance with all applicable laws, regulations, and sound business practices and to diligently safeguard the resources of the city. It is also is responsible for documenting compliance with grant provisions, processing grant reimbursements and monitoring construction projects to assure spending is within amounts appropriated. The Purchasing Section monitors all purchases and new agreements. An effort is made to regularly review outstanding agreements to be sure renewals are timely and the terms are adhered to. The Human Resources Section is responsible for administering effective recruitment, selection, assignment and retention of employees, in addition to implementing and advising on rules and regulations to ensure compliance with employee laws. It is also responsible for employee service recognition, employee special events, employee assistance program, employee orientation, employee benefits, employee training, negotiating collective bargaining agreements, discipline and grievance handling and employee salary administration. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Twenty-second time awardee of the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report and sixteenth time awardee of the Government Finance Officers Association Distinguished Budget Presentation Award. ✓ Maintained American Express corporate card and Bank of America purchasing card programs. ✓ Served as risk manager regarding property and liability insurance policies and claims. ✓ Provided administrative support to the Police Officers Pension Plan. ✓ Handled grant accounting and financial reporting requirements in coordination with other departments expected to adhere to requirements for narrative reports on progress. ✓ Recruited, interviewed, and hired new employees and replacements for vacant positions. ✓ Improved internal processes to operate more efficiently. FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Generate cost savings ideas through internal audits/staff involvement. ➢ Provide low cost quality training for City employees. Develop mandatory training that can be provided through the internet when appropriate. ➢ Recruit and promote the most qualified candidates recognizing the value of diversity. ➢ Promote a safe and healthy work place, reflecting the commitment to fairness and equality. ➢ Continue to provide responsive service to all customers, citizens, vendors, and employees. ➢ Submit 2020-2021 Comprehensive Annual Financial Report for Excellence for Financial Reporting Award and 2021-2022 Annual Budget document for the Distinguished Budget Presentation Award to the Government Finance Officers Association. ➢ Provide timely fmancial information to the City administration and the general public by issuing the City's Comprehensive Annual Financial Report no later than February 28th each year. ➢ Provide timely adopted budget document to the City administration and the general public by issuing the City's Annual Budget document no later than October 31th each year. ➢ Continue staff training in accounting, risk management, and emergency management. ➢ Work to document procurement processes and procedures in a form that can be easily followed. 25 ITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUD ET PERFORMANCE MEASURES Performance Indicators Total Full and Part-time Positions Terminations/Resi pations/Retirements HR hours to process new employee (Applications processed INew Hires IBackground Checks conducted - non -sworn Reported Workers Compensation Claims Time frame to hire new employee - non -sworn Time frame to hire new employee - sworn Program Cost Per Capita Journal Entries Processed Accounts Payable Invoices Processed Accounts Payable Checks Processed Purchase Orders Processed Payroll Checks Processed Purchasing/Corporate Card Transactions Processed (Purchasing Card Users Garage Sale Permits Issued Number of Fixed Assets Records Comprehensive Annual Financial Statement issued Annual Budget Document issued Excellence in Financial Reporting Award (consecutive years) Distinguished Budget Presentation Award (consecutive years) Actual Actual Actual Projected Projected 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 182 179 188 179 195 34 18 33 20 35 2 2 2 2 2 93 148 109 150 150 31 17 22 20 35 21 20 18 25 25 15 9 11 10 10 14 days 14 days 30 days* 14 days 14 days 1.5 months 1.5 months 2 months* 1.5 months 2 months $26.92 $27.28 $26.81 $27.37 $29.27 1,047 881 940 950 1,000 3,880 3,450 3,001 3200 3,000 2,210 2,043 1,983 2,100 2,025 355 293 350 400 425 4,360 4,479 4,372 4,600 4525 2297 2599 2,747 2,700 2,850 39 40 41 41 41 826 745 385 800 800 2,588 2,604 2,695 2,700 2,700 03/08/19 03/18/20 02/24/21 03/01/22 03/01/23 11/27/17 10/30/18 10/25/19 10/15/20 10/16/21 20 21 22 23 24 14 15 16 17 18 . .., FLORIDA 2021/2022" .. ---• ..... . J'CIT'Y OF SEBASTIAN ANNUAL BUDGET' ADMINISTRATIVE SERVICES PROGRAM BUDGET STAFFING 20121 21122 NATURE OF ACTIVITY General A&LQUalLng - Data entry for general ledger activity for all City operations, bank reconciliations, preparation of federal, state and local reports, and allocation of charges to City departments. Ensure all accounting information is 16.00% I5.00% entered timely and accurately. Maintain fixed assets records and ensure assets are recorded and tagged property. Account for all Capital Projects. Accounts Payable - Review all requests forpayinent and prepare checks. Process and pay purchasing carts transactions. 10.000/0 9.00% Ensure appropriate discounts are taken and invoices are paid prior to due date, audit travel expense reports and prepare yearend 1099s. Budget - Assist the City Manager in preparation of annual budget. Ensure budget is comprehensive as to 8.00% 9.00% communication, coordination and control. Submit final budget to the Government Finance Officers Association Awards Program and quarterly budget amendment packages to the Council. Payroll - Review and process payroll, including benefits, deductions, leave availability, and workers compensation. 7.00% 9.000/0 Prepare quarterly reports to the workers compensation insurance carrier. Prepare employee insurance invoices for payment. Monitor ADP to insure quarterly and annual payroll tax reports and yearend W-2's are processed correctly. Auditing and Financial Reporting - Analyze general ledger accounts, develop and prepare subsidiary ledgers for the annual audit. Analyze financial data. Prepare monthly budget to actual statements and annual financial statements. 6.00% 5.00% Prepare annual State reports, such as Comptroller's Report, Transportation Report, and other complex financial analyses. Invest operating and construction funds. Make debt service payments and record transactions. Complete the Comprehensive Annual Financial Report and submit to the Government Finance Officers Association Award Pmgram Contract MW Agreement Management - Maintain a contract database tracking all deliverables, terms, and action dates. 5.00% 5.00 Review temis and make recommendations for any potential changes. Support Department Heads and Project Managers on contract issues. Procurement - Research, negotiate pricing, seek out best practices and implement forprocurement. Support Department 8.001/0 9.000/o Heads and staff in the procurement process. Build City relationships with vendors. Update Policies and Procedures as needed. Hiring New Employees - Post position, accept applications, screen applications for minimum qualifications, prepare employment and rejection letters, prepare new hire package, schedule pre -employment physical and drug screens, 4.001/o 4.00% conduct new hire orientations, conduct employment and background investigations, coordinate with departments regarding examinations forskilled positions. Interview applicants as part ofpanel. Customer Service - Respond to customer inquiries both in person and on the phone. Route incoming calls, complaints, 6.001% 6.001/o concerns, etc to the appropriate department. Receive mail and packages and sort and distribute appropriately. Provide support to other employees and departments as needed. Employee $umporS - Provide protection to both City and employees by following federal and state laws/regulations. Manage employee relations and identify labor costs. Mediate and resolve disputes between management and 3.00% 4.00% employees. Maintain, update, and implement City Human Resources policies and procedures. Develop and coordinate employee training. Review and revise job descriptions and pay scales. Maintain all employee files. Provide administrative support to the Police Pension Plan. ,rant% & Special Projects - Responsible for quarterly status, reimbursement reports, close out documentation and 5.001/6 4.000/6 federal and state compliance to grantors. Compile data on hurricane damages, submit, and follow up on. In -Service Actions - Process employee action notices for activity - promotions, demotions and transfers. Maintain 2.001/ 3.00 personnel and subject files. Update salary schedules and compensation plans. Administer employee evaluation program. Effective Insurance Plans - Develop and maintain a comprehensive, innovative and effectively managed insurance 3.00% 3.00% benefits plan for all employees and dependents. Provide clear prevention opportunities and participation options for employees and dependents. Risk Management - Ensure that liability insurance claims are promptly submitted to the insurance carrier. Resolve minor claims that are lower than deducible limits in a fair and consistent manner. Insure Workers Compensation claims are 4.000/ 4.000/a submitted to carrier. Maintain correspondence with insurance carrier for al] liability and workers compensation claims from inception to completion or return to work. Negotiate carrier benefits and rates. Coordinate all safety training. Union Negotiations. Contract Administration - Negotiate labor agreements with both PBA and CWA and any Metros of Understanding necessary during the life of existing contracts. Perform support research, document preparation and 2.00% I.001/6record minutes. Review, rewrite and organize Rules and Regulations. Cash laIIaLemeIIt - Collect revenues from taxes, intergovernmental revenues, franchise fees, utility tames, occupational licenses, parking citations, special assessments, and rentals. Monitor collections as compared to budget. Invest any 9.00% 9.00% available cash balances, as warranted. Records Management - Records storage, disposition, and destruction. Insure annual compliance. Complete 2.00% 1.000/ transmittals, box labels, records disposition and destruction form, and update master log. 100.00% 100.00% 27 CITY OF SEBASTIAN, FLORIDA.2021/2022 ANNUAL BUDGET ADMINISTRATIVE SERVICES BUDGET SUMMARY The Fiscal Year 2021-2021 proposed budget for Administrative Services is $ 751,020. This compares to the 2020-2021 projected expenditures of $ 702,324, an increase of $ 48,696, or 6.93%. Amended Projected FY 17/18 FY18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 525,070 $ 540,448 $ 539,816 $ 562,649 $ 551,820 $ 586,969 $ 35,149 Operating Expenses 126,108 131,553 134,857 145,073 150,504 164,051 13,547 Capital Outlay - - - - - - - Total $ 651,177 $ 672,001 $ 674,673 $ 707,722 $ 702,324 $ 751,020 $ 48,696 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures: Difference 1. Personal Services - Increases due to negotiated salary and insurance increases and having positions full all year. $ 35,149 2. Operating Expenses -Increase due primar*to higher costs ofpre-employment background checks and exams. $ 13,547 3. Capital Outlay - No change. $ - PERSONAL SERVICES SCHEDULE ADMINISTRATIVE SERVICES DEPARTMENT FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 19/20 2021 2021 21/22 20/21 21/22 Administrative Services Director/CFO 78,967 / 142,140 1.00 1.00 1.00 1.00 S 138,800 $ 143,500 Human Resources Director/Asst Admin Services Director 72,868 / 131,163 1.00 1.00 1.00 1.00 94,800 97,500 Assistant Accounting Services Director 67,703 / 121,866 1.00 1.00 1.00 1.00 75,100 77,500 Procurement/Contracts Manager 55,588 / 100,058 1.00 1.00 1.00 1.00 54,950 58,750 Accountant 40 244 / 72,439 1.00 1.00 1.00 1.00 46,300 48,000 Account Clerk 11 29,052 / 52293 1.00 1.00 1.00 1.00 32,050 34,250 6.00 6.00 6.00 6.00 TOTALSALARIES S 442,000 S 459,500 Overtime 25 200 FICA Taxes 33,400 35,167 Deferred Compensation 39,500 41,373 Croup Health Insurance Premium 36,000 49,853 Employee Assistance Program 95 95 Worker's Comp Insurance 800 781 Total Personal Services S 551,820 $ 586,969 1 w] dCITYOF SEBASTIAN�..---......._.....,... .... _ ......_._._ .............. ... ___ _ _ FLORIDA 2021/2022 ANNUAL BUDGET ADMINISTRATIVE SERVICES DEPARTMENT Code: 010020 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533120 Consultants 533175 Employee Background Testing 533200 Audit Fees 533400 Other Contractual Services 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Access 534120 Postage 534420 Equipment Leases 534630 R & M - Office Equipment 534700 Printing and Binding 534800 Promotional Activities 534825 Advertising 534920 Legal Ads 535200 Departmental Supplies 535205 Bank Charges 535210 Computer Supplies 535230 Small Tools & Equipment 535410 Dues and Memberships 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL ADMINISTRATIVE SERVICES Amended Proposed FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget 414,889 428,483 425276 448,399 442,000 459,500 38 0 0 0 0 0 0 0 0 200 25 200 31,273 32,038 31,801 34271 33,400 35,167 36,946 37,659 38,126 40,320 39500 41,373 41230 41259 43,776 38579 36,000 49,853 0 94 95 95 95 95 694 915 741 785 800 781 525,070 540,448 539,816 562,649 551,820 586,969 830 0 0 0 0 0 15570 13561 13,612 11,955 22,600 24,120 36,000 37,746 37,750 38,097 38,097 43,740 27,924 32,458 28,610 32,150 32,000 34,440 892 0 261 426 200 1,000 0 0 0 1,015 912 696 774 0 825 0 0 0 1,678 1,806 2,370 1,700 1,840 1,920 1,820 1,803 3,304 3,480 3,700 3,705 28,776 29,757 31,874 32,620 32,600 33,330 0 0 0 300 0 0 0 0 50 2,050 0 500 504 5,465 5,693 6500 5,900 7,500 821 1,432 1,416 1,900 1,900 2,000 4,198 3292 3,404 5,171 5,000 3,930 145 125 136 165 130 130 615 235 199 495 475 600 2,047 0 0 0 0 0 3,339 3,674 3,424 3,710 3,300 3,440 175 200 1,929 3,339 1,850 3,000 126,108 131,553 134,857 145,073 150,504 164,051 0 0 0 0 0 0 0 0 0 0 0 0 651,177 672,001 674,673 707,722 702,324 751X0 29 .,_.,,._...... ........_..... __..._... _ .... ITY O ASTIAN, FLORIDA.2021/._2022 NUAL BUDGET MANAGEMENT INFORMATION SYSTEMS DIVISION The Management Information Systems division consists of four (4) full-time and two (2) part-time staff members. This division is responsible for the purchase, operation, and maintenance of the City's approved computerized hardware and software infrastructure, and either provides or recommends training for its use. We also oversee the live broadcast of the City's meetings, 24 hour broadcasting of COSty and creation/maintenance of all City websites. This division provides support for approximately 200 computers, printers and other systems including computerized physical access control, Police Department's computer infrastructure, accounting, Community Development's GIS, computerized fuel monitoring and also oversees the Working Waterfront technology. MIS supports hardware and software for the Intemet/Intranet accounts, maintenance of email system, telephone system, and manages City issued cellular devices. MIS coordinates with other departments relating to use and configuration of the records imaging software (Laserfiche) and other departmental records management software systems. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Upgraded Exchange ✓ Replaced Police Department VPN ✓ Assisted in reopening of City Hall ✓ Improved capability of sound system for council chambers ✓ Continued ongoing protection of city from cyber threats ✓ Improved broadcasting ability for events outside City Hall ✓ Added new method for citizens to provide input ✓ Implemented large-scale upgrade of police body camera systems including recording and transmitting systems inside cars. FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Continue to enhance and ensure the security of systems within the workplace ➢ Insure accessibility of all board and council meetings to public for viewership and participation ➢ Improve function, operation, and usability of all information systems within City Hall ➢ Implement new systems to enhance functions and daily operations as needed ➢ Train users on the proper usage and function of systems implemented for their convenience PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 20182019 2019/2020 2020/2021 2021/2022 Workorders Processed 2775 2700 2513 2600 2764 ServerMetwork/Phone Outages Serviced 15 12 12 12 20 Web/COS-TV Workorders Processed 810 950 358 600 162 Programs Aired live on COS -TV 122 75 83 120 93 User Traininghours performed/supported 30 100 243 100 90 30 �CITI' OF SEBASTIAN, FLORIDA 2021/2022 ANN.. --------- U......---... . AL BUDGE ..... __.........._.._.._. ........ ._... ... MANAGEMENT INFORMATION SERVICES PROGRAM BUDGET DESCRIPTION STAFFING 20121 21122 NATURE OF ACTIVITY 5.00% 5.00% Netvwrk Analysis, Desi n and Configuration - This includes the assessment of the citys' current data needs, as well as projected needs for all software and hardware, and the documentation of all systems. 20.00% 25.00% End User Suuoort - This includes hardware troubleshooting and repair, as well as, assisting users in the use of all data resources. 2.00% 3.001/o Network Administration - This includes the daily administration of network resources such as maintaining user accounts, e-mail accounts, data backup etc... 2.00% 2.001/o Division Administration - This includes the functions necessary to support the internal administrative needs of the MIS division's resources and personnel. 5.00% 5.00% Technoloev Research and Dewlooment - This is the time necessary to research and evaluate technology related products and services for purchase and implementation. 25.00% 25.001% Broadcasting/Recording/Content Creation - broadcast board meetings live from council chambers. Filming for commericals or other productions as directed. Creation of the daily programming schedule. Creation of all the video files for the Web Archive service. Creation of print advertising/banners as requested. Creation of COSty slides as needed. Any items needed are requested via work order. 2.00% 2.00% Website Suunort - posting of all agendas & packets, adding the city's events to the events calendar on the city's main site. Making any additions or changes that are needed for the information on all the city's websites to stay up-to-date. Any additions or changes are requested via work orders. 15.00% 10.00% Nbintenance - monitoring and addressing MIS techincal items. These include servers, switches, and other specialized hardware that is essential to the day to day operations of the MIS division. This includes the daily administration of network resources such as maintaining user accounts, e-mail 20.00% 20.00% accounts, data backup etc... Securitv & Training - securing all endpoints and servers against unwanted intrusion. Training of end users on safe usage of city provided technology. Making sure that systems have all needed patches. Securing all internet based services against hacking/breaches. 4.00% 3.00% Records Mana eg ment - Maintain the electronic records for the the City of Sebastian. This includes the public emails and the laserfiche system work with the the City Clerks office to ensure our the city's electronic record storage is both user/public friendly and secured. 100.000/0 100.00% 31 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET MANAGEMENT INFORMATION SYSTEMS BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Management Information Systems is $ 593,313, this compares to the 2020-2021 projected expenditures of $ 513,244, an increase of $ 80,069, or 15.60%. Amended Projected FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 Actual Actual Actual Budget Expenditures Personal Services $ 246,755 $ 314,098 $ 345,874 $ 358,104 $ 346,573 $ Operating Expenses 138,267 126,311 163,865 158,857 166,671 Capital Outlay - 24,320 2,011 - - Total $ 385,022 $ 464,729 $ 511,750 $ 516,961 $ 513,244 $ Fiscal Year 2021-2022 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-2021 Projected Expenditures: 1. Personal SerNices - Increase due to negotiated salary and insurance increases and a new position added. 2. Operating ESpenses - Increase due primarily to additional software subscriptions related to remote work. 3. Capital Outlay - No change. PERSONAL SERVICES SCHEDULE MANAGEMENT INFORMATION SERVICES FY 21/22 Budget Difference 420,295 $ 73,722 173,018 6,347 593,313 $ 80,069 Difference $ 73,722 $ 6,347 FULLTMEQUIVALENTS Projected PAY Amended Etpenditure Budget POSITION RANGE 19/20 20/21 20121 21/22 20/21 21122 MIS Manager 55,588 / 100,058 1.00 1.00 1.00 1.00 S 81,180 S 83,750 MIS Systems Administrator 48,529 / 87,352 1.00 1.00 1.00 1.00 55,110 57,000 MIS Technical Analyst 37,528 / 67,550 1.00 1.00 1.00 1.00 62,425 64,500 MIS Technician 32,698 / 58,857 1.00 1.00 1.00 1.00 37,875 39,750 Help Desk Technician/Administrative Asst 32,698 / 58,857 0.00 0.00 0.00 1.00 - 32,750 Audio Visual Technical Analyst (P/T) $10.00/hr-S 13.641hr 0.50 0.50 0.50 0.50 15,810 19,500 Audio Visual Technician (PIT) $10.00/hr-$13.64/hr 0.50 0.50 0.50 050 8,750 13,500 5.00 5.00 5.00 6.00 TOTALSALARIESS $ 261,150 $ 310,750 Overtime 200 500 FICA Taxes 19,200 23,811 Deferred Compensation 21,250 25,043 Croup Health Insurance Premium 43,925 59,584 Employee Assistance Program 63 79 Worker's Comp Insurance 485 528 Total Personal Services $ 346,273 S 420,295 32 ITY F EBA TIAN, FL RI A /2022 ANN . UAL 1. BUD MANAGENUNT INFORMATION SERVICES - TO BEFIJNDED BYDISCRMONARY SALES TAX EXPENDnRJRES PER FISCAL YEAR DESCRIPTION 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL VxRail Server/Host Update $ 43,195 $ 43,195 $ 43,195 $ - $ - $ 129,585 Email Archive System 60,000 - - - - 60,000 Citywide Computers 45,000 35,000 45,000 35,000 45,000 205,000 COSty Broadcast Equipment 10,000 10,000 10,000 10,000 10,000 50,000 Network Infrastructure 30,000 30,000 30,000 30,000 30,000 150,000 Over the Air Connections 10,000 20,000 - - - 30,000 Core and Remote Switches - - 25,000 20,000 - 45,000 CAD/RMS System Update 139,200 60,775 60,775 60,775 60,775 382,300 Total $ 337,395 $ 198,970 $ 213,970 $ 155,775 $ 145,775 $ 1,051,885 33 CITY OF SEBASTIAN FLORIDA 2021/2022 ANNUAL BUDGET „ MANAGEMENT INFORMATION SYSTEMS Code: 010021 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533120 Consultants 533400 Other Contractual Services 534000 Travel and Per Diem 534101 Telephone 534105 Celhilar Phone 534110 Internet Access 534120 Postage 534130 Express Mail 534420 Equipment Leases 534630 R & M - Office Equipment 534640 R & M-Operating Equipment 535200 Departmental Supplies 535210 Computer Supplies 535230 Smail Tools and Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL MANAGEMENT INFORMATION SYSTEMS DIVISION FY 17/18 FY 18/19 FY 19/20 Actual Actual Actual Amended Proposed FY 20/21 FY 20/21 FY 21/22 Budget Projected Budget 186,051 226,891 257,337 268,305 261,150 310,750 5,178 9,770 0 0 0 0 2,355 6,037 3,805 3,000 500 500 14,409 17,702 18,759 20,831 19,200 23,811 14,830 18,939 21,120 21599 21250 25,043 23,579 34,150 44,307 43,830 43,925 59,584 0 58 63 63 63 79 354 551 483 476 485 528 246,755 314,098 345,874 358,104 346,573 420,295 38,056 15202 0 2,000 0 0 615 0 34,685 0 0 12,185 575 825 0 700 0 750 308 0 0 0 0 0 1,407 1,766 2,291 1,980 3,165 2,400 16,043 17,643 23,129 21,820 23,483 27,979 58 74 8 0 0 100 106 63 0 100 100 150 69 68 178 216 214 216 39,956 69,134 80,333 100,000 110,000 92,783 1,049 0 0 0 0 0 1,806 1,346 1214 501 560 0 30,458 10,424 9,149 7,000 12,135 9,050 78 0 317 200 51 250 4,684 5,566 10563 21,000 13,123 23,115 0 0 0 100 100 100 2,999 4,200 1,999 3,240 3,740 3,940 138,267 126,311 163,865 158,857 166,671 173,018 0 24,320 2,011 0 0 0 0 24,320 2,011 0 0 0 385,022 464,729 511,750 516,961 513,244 593,313 34 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'T11 POLICE DEPARTMENT CONSOLIDATED BUDGET FOR ALL DIVISIONS AND UNITS The Fiscal Year 2021-2022 proposed budget for the Police Department as a whole is $ 6,686,160. This compares to the 2020-2021 projected expenditures of $ 6,277,360, an increase of $ 408,800, or 6.5%. Personal Services Operating Expenses Capital Outlay Total FY 17/ 18 Actual 5,045,701 $ 548,151 59,754 5,653,606 S FY 18/ 19 Actual 5,461,741 $ 568,865 59,224 6,089,830 $ FY 19/20 Actual 5,716,160 $ 553,232 146,560 6,415,952 $ Amended Projected FY 20/21 FY 20/21 Budget Expenditures 5,724,394 $ 5,634,730 $ 651,276 597,155 45,475 45,475 6,421,145 $ 6,277,360 $ Fiscal Year2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures: 1. Personal Services - Increase due to negotiated salary and insurance increases, longevity, and a new position. 2. Operating Expenses - Increase due primarily to new flooring in admin building and higher anticipated fuel costs. 3. Capital Outlay -Increase due to anew sign requested for the admin building. Sebastian Police Department Cost Allocation Code Fnforcement Police Dispatch 0 ° Administration _\ r to% I / 14% Investigat 18% s Operations 55% FY 21122 Budget Difference 5,984,593 $ 349,863 652,767 55,612 48,800 3,325 6,686,160 $ 408,900 Difference $ 349,863 $ 55,612 $ 3,325 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETI CONSOLIDATED POLICE DEPARTMENT FY17/18 FY18/19 FY19/20 FY20/21 FY20/21 FY21/22 Actual Actual Actual Budget Projected Budget POLICE ADMINISTRATION PERSONAL SERVICES $ 919,624 $ 919,091 $ 1,064,435 $ 740,467 $ 707,438 $ 801,440 OPERATING EXPENDITURES 119,785 133,314 160,747 135,654 129,343 147,878 CAPITAL OUTLAY 36,465 - 38,694 - - 7,500 TOTAL $ 1,075,874 $ 1,052,404 $ 1,263,875 $ 876,121 $ 836,781 $ 956,818 POLICE OPERATIONS PERSONAL SERVICES $ 2,727,327 $ 3,100,165 $ 3,029232 $ 3,206,256 $ 3,205,959 $ 3,335,098 OPERATING EXPENDITURES 294,835 290,787 245,672 328,641 287,760 316,400 CAPITAL OUTLAY 23,289 21,778 33,487 28,375 28,375 30,300 TOTAL $ 3,045,451 $ 3,412,730 $ 3,308,391 $ 3,563,272 $ 3,522,094 $ 3,681,798 POLICE INVESTIGATIONS PERSONAL SERVICES $ 648,579 $ 664,952 $ 878,785 $ 952,417 $ 943,615 $ 1,018,271 OPERATING EXPENDITURES 106,054 115,848 123,458 152,437 152,360 150,577 CAPITALOUTLAY - 37,446 74,379 17,100 17,100 11,000 TOTAL $ 754,632 $ 818,247 $ 1,076,622 $ 1,121,954 $ 1,113,075 $ 1,179,848 POLICE DIS PATCH PERSONAL SERVICES $ 590,500 $ 611,731 $ 573,959 $ 648,523 $ 607,779 $ 652,348 OPERATING EXPENDITURES 8,563 10,307 8,886 13,836 12,836 16,305 CAPITAL OUTLAY - - - - - - TOTAL $ 599,063 $ 622,038 $ 582,845 $ 662,359 $ 620,615 $ 668,653 POLICE CODE ENFORCEMENT PERSONAL SERVICES $ 159,672 $ 165,801 $ 169,750 $ 176,731 $ 169,939 $ 177,436 OPERATING EXPENDITURES 18,914 18,610 14,469 20,708 14,856 21,607 CAPITAL OUTLAY - - - - - - TOTAL $ 178,587 $ 184,410 $ 184,219 $ 197,439 $ 184,795 $ 199,043 TOTALS PERSONAL SERVICES $ 5,045,701 $ 5,461,741 $ 5,716,160 $ 5,724,394 $ 5,634,730 $ 5,984,593 OPERATING EXPENDITURES 548,151 568,865 553,232 651,276 597,155 652,767 CAPITALOUTLAY 59,754 59,224 146,560 45,475 45,475 48,800 TOTAL $ 5,653,606 $ 6,089,830 $ 6,415,952 $ 6,421,145 $ 6,277,360 $ 6,686,160 CITY OF SEBASTIAN, FLORIDA 2 /2022 ANNUAL BUD ET POLICE ADMINISTRATION The Police Administrative Division includes the office of the Chief, Professional Standards, Training, Accreditation, Alarm Administration, and Police Volunteers. This division coordinates the efforts of the division commanders, oversees the budget, conducts internal investigations and background investigations for new employees, and is responsible for strategic planning. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Provided a safe environment to live and work for residents, visitors and commuters while dealing with the COVID pandemic. ✓ Provided education to our community through training, social media and professional interactions. ✓ Utilized available resources to benefit the community as a whole. ✓ Provided professional law enforcement services to the community through the various divisions, ensuring transparency and dedication while dealing with the COVID pandemic. ✓ Continued staff development through leadership and mentoring programs both internal and external. FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Continue to provide a safe environment to live and work for residents, visitors and commuters. ➢ Continue to develop partnerships with our community through training, social media and professional interactions. ➢ Continue to research and utilize available funding resources to benefit the agency and our community as a whole. ➢ Continue staff development through leadership and mentoring programs both internal and external. ➢ Continue with second year requirements of reaccreditation status with commission for Florida Accreditation as a two time Excelsior agency. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Civic meetings attended 132 125 145 125 130 Policies reviewed 200 136 125 136 125 Unit staff meetings attended 12 12 12 12 12 Senior staff meetings attended 24 24 40 24 40 Staff inspections performed 4 4 4 4 4 Computerized statistical reviews 12 12 12 12 12 Crime Prevention Information needs 51 43 25 50 40 Youth & Bike Safety Events 36 7 0 10 5 Community Events 67 67 10 65 50 Background Investigations 25 20 16 20 20 Training Assistance 24 16 8 24 15 Internal Investigations 3 6 1 2 6 Conduct 40 hrs of training for officers 43 43 43 43 43 Conduct training for civilian employees 60 55 36 55 50 Recruiting and promotional Activities 36 36 0 36 25 Number of citations processed 788 1078 958 1000 1000 Number of warnings processed 2891 3548 1392 3500 2000 Number of reports processed 2892 2382 2169 2500 2500 Number of parking citations processed 56 30 44 45 50 Number of trespass warnings processed 124 162 205 150 200 Statistical reports completed 30 40 30 40 30 37 CITY OF SEBASTIAN, FLORIDA 2021/2 22 ANNU AL- BUDGET� POLICE ADMINISTRATION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 20121 21122 36.00% 36.00% General Management - Direct department, develop and expand citizen involvement and public education. Meet with civic groups, media, and other public and private groups. General administrative duties managing the department. 2.00% 2.001/a Professional Standards - Oversee all internal affairs investigations and conduct two staff inspections during the year. Oversee all background investigations. Insure that accreditation standards are followed and documented. 1.00% 1.00% Staff Inspections 33.00% 33.00% Records Management - Processing, distributing and entering incident reports, citations, warnings, parking tickets, trespass warnings, and other related records management for the Divisions of the Police Department. 23.001/o 23.001/o Citizen Reauests - Respond to citizen and agency requests for incident reports, accident reports, and local checks by fax, mail or phone. Providing officers with information when requested, signing for, processing and entering subpoenas. Providing records information to citizens in person or by phone. 4.00% 4.00% Reporting - Provide FDLE with UCR reports, update UCR, prepare and provide statistics, update pin map. 1.00% 1.00% Administrative - Mail correspondence to housewatch participants and to program donors, collect copy fees, signoff citation fees and alarm fees. 100.00% 100.00% POLICE ADMINISTRATION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Police Administration is $ 956,818. This compares to the 2020-2021 projected expenditures of $ 836,781(excluding State Pension funds), an increase of $120,037, or 14.3%. Amended Projected FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 FY 21 /22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 919,624 $ 919,091 $ 1,064,435 $ 740,467 $ 707,438 $ 801,440 $ 94,002 Operating Expenses 119,785 133,314 160,747 135,654 129,343 147,878 18,535 Capital Outlay 36,465 - 38,694 - - 7,500 7,500 Total $ 1,075,874 $ 1,052,404 $ 1,263,875 $ 876,121 $ 836,781 $ 956,818 $ 120,037 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-2021 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary and insurance increases and a new position. $ 94,002 2. Operating Expenses - Increase due to new flooring in administration building. $ 18,535 3. Capital Outlay - No change. $ 7,500 CITY OF SEBASTIAN, FLORIDA 2021 /2 022 ANNUAL BUD GE PERSONAL SERVICES SCHEDULE POLICE ADMINISTRATION FULL TIINE EQUiIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Chief of Police 78,967 / 142,140 1.00 1.00 1.00 1.00 $ 125,000 $ 129,000 Deputy Chief of Police 62,565 / 112,616 1.00 1.00 1.00 1.00 121,000 121,000 Captain 60,742 / 109,336 1.00 1.00 1.00 1.00 76,900 90,000 Administrative Supervisor 40,244 / 72,439 1.00 1.00 1.00 1.00 48,300 49,750 Crime Analyst 40,244 / 72,439 0.00 0.00 0.00 1.00 - 40,250 Administrative Assistant 30,821 / 55,478 1.00 1.00 1.00 1.00 43,640 45,000 Records Specialist I1 30,821 / 55,478 1.00 1.00 1.00 1.00 36,000 37,000 Records Specialist I 26,587 / 47,856 1.00 1.00 1.00 1.00 33,250 34,000 Logistics Specialist P/T $ 12.36/hr 0.50 0.50 0.50 0.50 13,645 13,750 COPE Specialist P/T * $ 12.36/hr 0.50 0.00 0.00 0.00 - - 8.00 7.50 7.50 8.50 TOTALSALARIES $ 497,735 $ 559,750 Overtime 150 500 * Position transferred to Investigations FICA Taxes 37,150 42,983 Division in FY21. Clothing Allowance 1,620 1,620 Deferred Compensation 14,700 18,747 Chapter 185 Pension 79,344 83,980 Group Health Insurance Premium 62,925 81,700 Employee Assistance Program 110 127 Worker's Comp Insurance 13,704 12,033 Total Personal Services $ 707,438 $ 801,440 CAPITAL OUTLAY SCHEDULE POLICE ADMINISTRATION DIVISION - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 T TAL New Sign at Police Station $ 7,500 $ - $ - $ - $ - $ 7,500 $ 7,500 $ - $ - $ - $ - $ 7,500 3q �CITY_OF _SEBASTIAN, FLORIDA 2021/2022„ANNUAL BUDGET POLICE ADMINISTRATION Code:010041 Amended Proposed Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Descriation Actual Actual Actual Budget Protected Budget PERSONAL SERVICES 511200 Regular Salaries 522,105 500,453 615,613 523,481 497,735 559,750 511300 Temporary Salaries 9,801 22,659 0 0 0 0 511400 Overtime 389 472 1,155 500 150 500 512100 FICA Taxes 40,282 39,516 44,116 40,152 37,150 42,983 512715 Clothing Allowance 1,980 1,620 1,440 1,620 1,620 1,620 512725 Deferred Compensation 13,258 14,329 14,186 14,668 14,700 18,747 512250 Chapter 185 Retirement 77,663 73,733 111,794 79,344 79,344 83,980 512251 Chapter 185 State Shared Revenue 188,923 198,770 208,645 0 0 0 512301 Croup Health Insurance Premium 52,651 53,907 51,269 67,187 62,925 81,700 512309 Employee Assistance Program 0 111 102 111 110 127 512400 Worker's Comp Insurance 12,572 13,521 16,115 13,404 13,704 12,033 TOTAL PERSONAL SERVICES 919,624 919,091 1,064,435 740,467 707,438 801,440 OPERATING EXPENDITURES 533100 Professional Services 1,383 600 3,856 600 600 600 533400 Other Contractual Services 25 25 25 25 25 25 533500 Investigations 917 350 271 500 350 1,000 534000 Travel and Per Diern 3,180 8,060 1,610 6,000 4,000 6,000 534101 Telephone 8,921 7,286 5,795 5,820 8,650 9,480 534105 Cellular Telephone 2,416 1,885 1,649 1,800 1,700 1,920 534110 Internet Services 3,039 2,642 911 433 793 1,153 534120 Postage 1,052 1,643 1,400 1,500 800 1,500 534310 Electric 24,858 26,839 29,104 29,350 28,790 28,800 534320 Water/Sewer 2,946 2,795 2,942 3,100 3,050 3,050 534420 Equipment Leases 3,139 3,110 3,581 3,636 3,825 3,829 534500 Insurance 5,609 0 7,090 0 0 7,090 534610 R & M-Buildings 5,925 4,878 10,031 10,000 10,000 35,000 534620 R & M-Vehicles 1,479 543 1,073 750 200 750 534630 R & M - Office Equipment 33,585 46,725 48,578 45,460 45,460 19,616 534640 R & M-Operating Equipment 0 189 30 1,000 0 1,000 534650 R& M-Radio 35 0 0 100 0 100 534800 Promotional Activities 937 722 842 1,000 1,000 1,000 534820 Designated Expenditure (Greer Donation) 3,886 6,989 25,268 0 0 0 535200 Departmental Supplies 5,289 5,107 6,118 7,000 7,000 8,000 535210 Computer Supplies 54 147 877 880 400 800 535230 Small Tools and Equipment 0 0 0 1,000 1,000 1,000 535260 Gas and Oil 4,648 4,646 2,979 5,000 3,500 5,000 535270 Uniforms and Shoes 789 550 844 1,000 700 1,500 535275 Safety Equipment 0 0 0 100 0 100 535410 Dues and Memberships 2,839 3,090 3,138 3,500 3,500 3,565 535420 Books and Publications 614 215 0 1,100 0 1,000 535450 Training and Education 2,220 4,278 2,732 5,000 4,000 5,000 TOTAL OPERATING EXPENDITURES 119,785 133,314 160,747 135,654 129,343 147,878 CAPITAL OUTLAY 606300 IOTB 0 0 0 0 0 7,500 606400 Vehicles and Equipment 16,965 0 19,694 0 0 0 606405 Vehicles and Equipment (Designated Funds) 19,500 0 19,000 0 0 0 TOTAL CAPITAL OUTLAY 36,465 0 38,694 0 0 7,500 TOTAL POLICEADMIN]STRATION 1,075,874 1,052,404 1,263,875 876,121 836,781 956,818 40 TY OF _ASTIAN, FLORIDA 20 1 ANNUAL BUDGET POLICE OPERATIONS DIVISION The Operations Division is the most visible component of the police department and is tasked with 24hour/7 day service. Personnel assigned to this division are responsible for, but not limited to, enforcing traffic and boating laws, conducting preliminary criminal investigations, arresting or citing violators, gathering intelligence, answering calls for service and patrolling the city limits. The Operations Division is comprised of four squads of 6 sworn personnel including four K-9 units and one full-time traffic officer. Several officers also provide extra duty services such as the SRT (Special Response Team). The SRT is responsible for serving high risk warrants, handling barricaded subjects, or any other special incidents requiring highly trained and equipped personnel. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Provided a high level of customer service to the citizens while dealing with the COVID pandemic. ✓ Outfitted patrol with new body and in -car cameras. ✓ Filled the traffic officer position and focused on deterring traffic violations in areas of concern throughout the City. ✓ Continued maintaining the positive police -community interactions through the COPE initiative. FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Continue to maintain the positive relationships with the community through the COPE initiative. ➢ Continue to develop the leadership, mentoring and succession planning through in-house initiative and educational sources. ➢ Increase traffic violation and crash prevention through traffic initiatives. ➢ Increase water patrol, safety checks and natural resource violations along our waterways. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2019/2020 2021/2022 Traffic Stops 3,953 5,036 3,305 5,000 4,000 Officer Initiated Activity 17,687 20,591 17,342 20,000 20,000 Traffic Enforcement 1,437 2,045 2,589 2,000 2,500 Parking Enforcement 151 121 32 110 100 Alarms 650 565 592 600 600 Written Warnings Traffic Stops 2,870 3,728 2,005 3,500 3,500 Calls for Service 48,610 33,427 27,229 45,000 40,000 JAduk Arrests 437 545 359 500 450 Juvenile Arrests 28 30 21 30 25 Buckle up and DUI enforcement waves 2 1 1 2 2 K-9 usage reports 42 26 29 30 30 K-9 training days 52 52 47 48 52 Boat safety inspections 8 4 0 40 100 41 �CITY OF SEBASTIAN, FLORIDA'2'0'2 '1/2022'ANNUAL'BUDGETI POLICE OPERATIONS DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 20121 21122 40.001/o 40.00% Calls for Service - respond to calls for service. 18.001/o 18.001/o Traffic Stons and Citations - Conduct traffic stops and issue citations and warnings. 15.001/o 15.001/o Investigations - Conduct vehicle crash investigations. 2.00% 2.00% Criminal Transportation - Transport arrested adults and juveniles to respective detention facilities. 4.00% 4.00% Trainine and Professional Derelonment - Provide a minimum of 40 hours of training to all members of the division. 12.00% 12.001/o Patrol and Crime Prevention - Maintain patrol logs and direct patrols to reduce opportunistic crimes. Monitor traffic to direct traffic enforcement strategies. Plan and participate in task force operations. 4.00% 4.00% K 9 Unit - Responsible for directed patrol and request for officer assists. 4.00% 4.00% Motorcvcle/Traffic Unit - Criminal and non -criminal traffic law enforcement and accident investigations 1.000/0 1.00% Marine Unit - Patrol waterways, enforce marine laws and perform water rescues. 100.000/0 100.000/0 POLICE OPERATIONS DIVISION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Police Operations Division is $ 3,681,798. This compares to the 2020.2021 projected expenditures of $ 3,522,094, an increase of $159,704 or4.53%. FY 17/18 Actual Personal Services $ 2,727,327 $ Operating Expenses 294,835 Capital Outlay 23,289 Amended Projected FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 Actual Actual Budget Expenditures 3,100,165 $ 3,029,232 $ 3,206,256 $ 3,205,959 $ 290,787 245,672 328,641 287,760 21,778 33,487 28,375 28,375 Total $ 3,045,451 $ 3,412,730 $ 3,308,391 $ 3,563,272 $ 3,522,094 $ Fiscal Year 2021-22 Proposed Budget: FY21/22 Budget Difference 3,335,098 $ 129,139 316,400 28,640 30,300 1,925 3,681,798 $ 159,704 Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary and insurance increases as well as longevity and having positions full all year. $ 129,139 2. Operating Expenses - Increase due primarily to expected higher fuel costs. $ 28,640 3. Capital Outlay - Increase due to new mats for the training room $ 1,925 l 4 2 CITY.OF SEBA. TIAN FLORIDA 2021/ ..,, . .._ .... _.,. BUDGET ., _ , . „ _ S ,, ,. 2022 ANNUAL B . , , PERSONAL SERVICES SCHEDULE POLICE OPERATIONS DIVISION FULL TIMEMIJIVAL NIS Projected PAY Amended Ezpentiiture Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Lieutenant 57,256 / 106,061 1.00 1.00 1.00 1.00 87250 85,000 Sergeant 51,357 / 90,234 4.00 5.00 5.00 5.00 413,000 382,550 Officer 40,608 / 71,348 27.00 26.00 26.00 26.00 1,406,250 1,440,350 Crossing Guards (Temp) * S 12.36/hr 0.00 0.00 0.00 5.00 - 46,000 32.00 32.00 32.00 37.00 TOTAL SALARIES $ 1,906,500 $ 1,953,900 * Positions transferred from Overtime 240,000 240,000 Investigations Division in FY22. FICA Taxes 165,500 169,155 Clothing Allowance 16,720 17,280 Chapter 185 Retirement 485,370 530,531 Group Health Insurance Premium 321,250 348,613 Employee Assistance Program 495 507 Worker's Comp Insurance 70,124 75,112 Total Personal Services S 3,205,959 $ 3,335,098 CAPITAL OUTLAY SCIIEDULE POLUCEOPERATIONS DIVISION -TO BE FUNDED BYGENERALFUND EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Tasers (5) $ 8,500 $ 8,500 S 8,500 $ 8,500 $ 8,500 $ 42,500 Patrol Rifles (5) 5,000 5,000 - - - 10,000 Night Vision Gear (1) 4,500 4,500 4,500 4,500 4,500 22,500 LIDAR Units (2) 4,300 4,300 - - - 8,600 EZ Flex Sport Mats 8,000 - - 8,000 SRT Helmet - 1,000 - 4,000 - 5,000 S 30,300 S 23,300 S 13,000 S 17,000 S 13,000 S 96,600 1 POLICE OPERATIONS DIVIS ION - TO BE FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Police Vehiclesw/eguipment (5) $ 305,000 $ 310,000 S 315,000 $ 320,000 $ 325,000 $ 1,575,000 Vehicle/Body Cameras 78,583 78,583 78,583 78,583 39,292 353,624 COPE Concession Trailer 20,500 - - - - 20,500 Utility Vehicle 18,000 - - - - 18,000 S 422,083 S 388,583 S 393,583 S 398,583 $ 364,292 S 1,967,124 '�3 CITY OF SEBASTIAN FLORIDA 2021/2022 ANNUAL BUDGETI POLICE OPERATIONS Code:0I0043 Amended Proposed Account FY 17118 FY 18119 FY 19120 FY 20121 FY 20121 FY 21122 Number Description Actual Actual Actual Budget Projected Budget PERSONAL SERVICES 511200 Regular Salaries 1,623,057 1,858,645 1,795,423 1,904,908 1,906,500 1,907,900 511300 Temporary Salaries 22,793 0 0 0 0 46,000 511400 Overtime 251,591 267264 219,771 240,000 240,000 240,000 512100 FICA Taxes 142,313 158,556 151,133 165,170 165,500 169,155 512215 Clothing Allowance 15,042 17,573 17,653 17,280 16,720 17,280 512250 Chapter 185 Retirement 374,831 417,075 469,703 486,156 485,370 530,531 512301 Group Health Insurance Premium 245,633 307,803 312,622 323,244 321,250 348,613 512309 Employee Assistance Program 0 528 500 507 495 507 512400 Worker's Comp Insurance 52,067 72,722 62,427 68,991 70,124 75,112 TOTAL PERSONAL SERVICES 2,727,327 3,100,165 3,029,232 3,206,256 3,205,959 3,335,098 OPERATING EXPENDITURES 533400 Other Contractual Services 0 4,844 0 0 0 0 533500 Investigations 427 0 (293) 0 0 0 534000 Travel and Per Diem 7,637 4,258 2,958 8,000 6,000 8,000 534105 Cellular Telephone 5,357 7,044 6,704 6,900 6,810 7,200 534110 Internet Access 16,346 15,422 14,266 14,717 15,200 15,636 534120 Postage IO2 222 83 100 100 100 534130 Express Mail Charges 88 201 368 150 150 150 534420 Equipment Leases 1,109 1,099 837 720 760 769 534620 R & M -Vehicles 67,308 59,931 48,819 50,000 50,000 50,000 534630 R & M - Office Equipment 718 1,366 1,248 8,770 8,770 8,890 534640 R & M-Operating Equipment 7,364 8,480 7,177 7,300 6,500 6,000 534650 R & M-Radio 1,722 1,033 1,379 1,500 1,000 1,000 534800 Promotional Activities 371 557 500 500 500 500 534810 K-9 Expenditures 4,925 3,128 4,729 5,000 6,000 5,000 535200 Departmental Supplies 29,734 36,468 31,022 55,694 55,000 45,180 535210 Computer Supplies 87 128 94 121 170 250 535230 Small Tools and Equipment 7,025 9,897 25,718 17,390 13,000 6,500 535260 Gas and Oil 97,141 99,128 75,029 99,979 70,000 100,000 535270 Uniforms and Shoes 36,019 21,088 19,051 28,000 28,000 38,100 535275 Safety Equipment (47) 888 604 5,000 5,000 4,900 535410 Dues and Memberships 430 860 615 1,200 1,200 3,225 535420 Books and Publications 517 1,500 314 3,600 3,600 1,000 535450 Training and Education 10,454 13,245 4,448 14,000 10,000 14,000 TOTAL OPERATING EXPENDITURES 294,835 290,787 245,672 328,641 287,760 316,400 CAPITAL OUTLAY 606400 Vehicles and Equipment 23289 21,778 33,487 28,375 28,375 30,300 TOTAL CAPITAL OUTLAY 23,289 21,778 33,487 28,375 28,375 30,300 TOTAL POLICE OPERATIONS DIVISION 3,045,451 3,412,730 3,308,391 3,563,272 3,522,094 3,681,798 �4 ...CITY OF SEBAS-�-T-I-A-N�.-,.FLORIDA 2.0.2.1/2022 ANNUAL BUDG. ET POLICE INVESTIGATIONS DIVISION The investigators assigned to this division work on cases involving crimes against persons, crimes against property, and general investigations, including narcotic and vice investigations. The Evidence Technician is the custodian of the evidence/property room and processes crime scenes for evidence. A primary focus of this Division is to nurture cooperation with other law enforcement agencies and to foster community involvement and promote awareness events. The Crime Analyst provides intelligence support internally and externally for the law enforcement community. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Continued advanced training for investigators to ensure up-to-date tactics are being employed. ✓ Steered the agency to intelligence gathering and analyzing techniques and programs. ✓ Purged property and evidence in accordance with state law. ✓ Provided professional investigative services to the victims of crimes while dealing with the COVID pandemic. FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Update old equipment and add new equipment to assist with various types of investigations. ➢ Continue to utilize resources to assist investigators in solving and preventing crimes as a means to promote the City of Sebastian as a safe and pleasant community. ➢ Purge property and evidence in accordance with state law. ➢ Provide continual training in order to maintain certifications and enhance experience levels. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Burglary Investigations 41 97 88 70 90 (Assault Investigations 195 152 194 180 190 Sexial Assault Investigations 3 9 12 5 10 Vehicle Theft Investigation 10 19 40 16 20 Robbery Investigations 6 3 3 5 5 Larceny Investigations 246 537 267 400 300 Murder/Attempted Murder Investigations 0 0 0 0 0 4s, ITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUD diA POLICE INVESTIGATIONS DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 20121 21/22 InNestizations - Investigate reported criminal offenses, complete reports on same, conduct interviews, 50.00% 50.000/0 review and assist in the prosecution of suspects. On Scene Investiae tions - Perform on -scene investigations and process crime scenes. 14.00% 14.00% Court Assistance - Obtaining warrants, State Attorney's Office depositions and appear in court. 9.00% 9.00% InNestieations Assistance - Assist Uniform Division and otheragencies with investigations. 10.000/0 10.000/0 Trains and Professional Derelonment 10.000/0 10.00% Communitv 11'Ieetings/Community Policing 2.00% 2.00% 5.00010 5.00% Backgrounds 100.00% 100.00% POLICE INVESTIGATIONS DIVISION BUDGET SUMMARY The Fiscal Year 2021-22 proposed budget for Police Investigations is $ 1,179,848, This compares to the 2020-2021 projected expenditures of $ 1,113,075, an increase of $ 66,773 or 6.01/o. FY 17/18 FY 18/19 Actual Actual Personal Services $ 648,579 $ 664,952 $ Operating Expenses 106,054 115,848 Capital Outlay - 37,446 Total $ 754,632 $ 818,247 $ Amended Projected FY19/20 FY20/21 FY20/21 FY21/22 Actual Budget Expenditures Budget Difference 878,785 $ 952,417 $ 943,615 $ 1,018271 $ 74,656 123,458 152,437 152,360 150,577 (1,783) 74,379 17,100 17,100 11,000 (6,100) 1,076,622 $ 1,121,954 $ 1,113,075 $ 1,179,848 $ 66,773 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures: 1. Personal SeNces - Increase due to negotiated salary and insurance increases as well as having positions full all year 2. Operating Expenses - Decrease due primarily to lower costs for crime lab usage. 3. Capital Outlay- Decrease in new investigative equipment requested. Difference $ 74,656 $ (1,783) $ (6,100) IN CITY OF_ EBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE POLICE INVESTIGATIONS DIVISION FULL TIME EQUIVALENTS PAY Amended POSITION RANGE 19/20 20/21 20/21 Lieutenant 57,256 / 106,061 1.00 1.00 1.00 Sergeant 51,357 / 90,234 1.00 1.00 1.00 Investigators 40,608 / 71,348 6.00 6.00 6.00 Evidence Supervisor 47,028 / 84,651 0.00 1.00 1.00 Evidence Technician 33,679 / 60,622 1.00 0.00 0.00 Evidence Technician P/T $ 16.19/hr 0.00 0.50 0.50 Crossing Guards (Temp) * $ 12.00/hr 5.00 5.00 5.00 14.00 14.50 14.50 TOTAL S ALARIES Overtime * Positions transferred to FICA Taxes Operations Division in FY22. Clothing Allowance Deferred Compensation Chapter 185 Retirement Group Health Insurance Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services CAPITAL OUTLAY SCHEDULE POLICE INVESTIGATIONS DIM ION - FUNDED BY GENERAL FUND Projected Expenditure Budget 21/22 20/21 21/22 1.00 $ 96,925 $ 103,000 1.00 61,000 84,000 6.00 353,250 382,250 1.00 48,825 50,250 0.00 - - 0.50 8,900 21,250 0.00 44,500 0 9.50 $ 613,400 $ 640,750 43,750 44,000 50,500 53,243 11,000 11,240 4,750 5,032 121,236 150,485 76,360 89,889 140 143 22,479 23,489 $ 943,615 $ 1,018,271 EXPENDITURFS PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Fencing Enclosure $ 4,000 $ - $ - $ - $ - $ 4,000 Surveillance Equipment 7,000 - - - - 7,000 $ 11,000 $ - $ - $ - $ - $ 11,000 ITY OF SEBAST IAN, FLORIDA 2021/2022 ANNUAL BUD ET POLICE INVESTIGATIONS DIVISION Code:010047 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512250 Chapter 185 Retirement 512301 Croup Health Insurance Premium 512309 Employee Assistance Program 512400 Workers Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533100 Professional Services 533500 Investigations 53,4000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Access 534115 On-line Services 534120 Postage 534130 Express Mail Charges 534400 Rent/Leases 534420 Equipment Leases 534620 R & M-Vehicles 534630 R & M - Office Equipment 534640 R & M-Operating Equipment 534650 R & M-Radio 534800 Promotional Activities 534920 Legal Ads 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Unifonns and Shoes 535275 Safety Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606300 IOTB 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL POLICE INVESTIGATIONS DIVISION Amended Proposed FY 17/18 FY 18/19 FY 19/20 FY 20121 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget 369,878 376,797 528,843 575,724 568,900 640,750 51,731 43,308 30,504 44,400 44,500 0 34,868 39,755 43,926 44,000 43,750 44,000 34,813 35,090 45,821 51,484 50,500 53,243 7,804 7,848 9,735 10,460 11,000 11,240 3,870 4,109 4,310 4,843 4,750 5,032 76,072 84,427 118,638 121,278 121,236 150,485 54,879 55,655 77,393 77,958 76,360 89,889 0 95 143 143 140 143 14,665 17,869 19,472 22,127 22,479 23,489 648,579 664,952 878,785 952,417 943,615 1,018,271 70,417 72,749 80,668 84,649 84,659 77,766 491 780 534 800 800 800 5,143 5,652 4,091 8,500 8,500 8,500 3,644 3,581 4,052 4,200 4,083 4,320 2,922 3,173 3,933 3,900 3,960 4,140 1,647 1,704 1,747 1,800 1,800 1,900 70 143 26 250 250 250 41 0 184 300 300 300 391 0 576 576 576 576 501 497 416 384 374 375 4,169 5,944 1,790 5,000 5,000 5,000 858 1,252 1,554 5,020 5,000 11,600 0 0 0 2,000 2,000 2,000 35 0 0 100 100 200 171 154 216 300 300 300 0 317 293 750 750 750 2,774 2,506 3,549 4,000 4,000 4,000 0 90 957 4,463 4,463 1,000 313 0 2,406 200 200 250 7,952 9,530 8,651 12,000 12,000 12,000 561 618 128 800 800 1,500 293 293 435 750 750 750 400 470 355 1,000 1,000 1,100 0 200 0 200 200 200 3,262 6,197 6,896 10,495 10,495 11,000 106,054 115,848 123,458 152,437 152,360 150,577 0 0 0 0 0 4,000 0 37,446 74,379 17,100 17,100 7,000 0 37,446 74,379 17,100 17,100 11,000 754,632 818,247 1,076,622 1,121,954 1,113,075 1,179,848 M CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET POLICE DISPATCH UNIT The police Dispatch Unit operates around the clock and takes emergency and non -emergency calls for service from the public, and dispatches calls to officers, code enforcement and volunteers. They do investigative work for the officers utilizing the CAD, RMS, DAVID and FCIC/NCIC, provide information services to officers as well as citizens. They monitor and record the activities of officers, community service volunteers and code enforcement officers into the CAD system. Dispatch takes house watch requests from citizens for the volunteers to check while they are away. Dispatch works closely with the other dispatch centers in the surrounding cities and counties by transferring calls to them or receiving calls from them. Dispatch uses several state of the art automated systems, which are linked to statewide and nationwide databases. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Maintained a high level of customer service, while working through and dealing with the global pandemic. ✓ Persevered through shift shortages from turnover and employee absence as a result of the COVID virus. ✓ Trained and added four new dispatchers to the team. ✓ Worked through issues with loss of fiber optic line and continued to function at normal operational levels. FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Provide advanced training for dispatchers in the areas of handling critical incidents, stress management, and leadership. ➢ Implement a new Computer Aided Dispatch (CAD) and Records Management System (RMS). ➢ Fill the assistant communications supervisor position. ➢ Improve the efficiency of handling calls for service while providing preeminent assistance to the community and the patrol officers as a concerted effort that further promotes the City of Sebastian as a safe and pleasant community. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 911 Calls Received 9,056 8888* 8,680 9,000 9,100 Code violation Calls Received 8,712 9,239 14,431 8,500 15,000 Total Calls Received 48,610 51,209 55,105 50,000 58,000 Calls Per Dispatcher 5,401 5,689 6,122 5,500 7,000 Administrative Calls Handled 45,644 17801 * 18,922 20,000 20,000 * System documenting issue caused the FY19 reported numbers to appear lowerthan they actually were 49 �._ . OF SEBASTIAN,.FLORIDA 2021/2022 ANNUAL.BUDG 'II CITY E POLICE DISPATCH UNIT PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 20121 21122 53.00% 53.00% Disnatch - Receive and dispatch calls for police services, including felony in progress and emergency calls. Supply information to officers and callers. Record police action taken on calls for service. 29.001/6 29.001/6 Calls - Receive complaint calls from public and emergency 911 calls. 14.0011/o 14.001/o Information Retrieval - Check auto tags, VINs, individuals, articles through the automated in-house records system and FCICINCIC systems. Send and receive LETS and fax messages. 2.00% 2.00% Code Enforcement - Receive, document and dispatch code enforcement complaints. 2.00% 2.00% Trainine and Professional Develooment. 100.00% 100.00% POLICE DISPATCH UNIT BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Police Dispatch is $ 668,653. This compares to the 2020-2021 projected expenditures of $ 620,615, an increase of $ 48,038, or 7.71/o. Amended Projected FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 590,500 $ 611,731 $ 573,959 $ 648,523 $ 607,779 $ 652,348 $ 44,569 Operating Expenses 8,563 10,307 8,886 13,836 12,836 16,305 3,469 Capital Outlay - - - - - - - Total $ 599,063 $ 622,038 $ 582,845 $ 662,359 $ 620,615 $ 668,653 $ 48,038 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary and insurance increases and having positions full all year. $ 44,569 2. Operating Expenses - Increase due primarily to additional training and travel. $ 3,469 3. Capital Outlay -No change. $ - 50 10TY" 0,-BA .F ORI A..,.22 ,.,..,F.SE., , STIAN ,L D T PERSONAL SERVICES SCHEDULE POLICE DISPATCH UNIT FULL TIME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Communications Supervisor 40 244 / 72,439 1.00 1.00 1.00 1.00 $ 76,350 $ 76,000 Assistant Communications Supervisor 35,730 / 64,314 1.00 1.00 1.00 1.00 48500 $ 49,100 Communication Technician 30,821 / 55,478 8.00 8.00 8.00 8.00 274,040 319,750 10.00 10.00 10.00 10.00 TOTAL SALARIES $ 398,890 $ 444,850 Overtime 65,000 40,000 FICA Taxes 35500 37,091 Deferred Compensation 41,750 43,637 Group Health Insurance Premium 65,670 85,790 Employee Assistance Program 121 158 Worker's Comp Insurance 848 822 Total Personal Services $ 607,779 $ 652,348 S1 CITY OF„SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET POLICE DISPATCH UNIT Code: 010049 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Access 534420 Equipment Leases 534630 R & M-Office Equipment 534640 R & M-Operating Equipment 534650 R & M-Radios 534800 Promotional Activities 535200 Departmental Supplies 535210 Computer Supplies 535270 Uniforms 535275 Safety Equipment 535410 Dues and Memberships 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL POLICE DISPATCH UNIT FY 17/18 FY 18/19 FY 19/20 Actual Actual Actual Amended Proposed FY 20/21 FY 20/21 FY 21/22 Budget Projected Budget 405,965 400,202 383,668 441,364 398,890 444,850 34,955 56,733 54,558 40,000 65,000 40,000 32,538 33,591 32,652 36,766 35,500 37,091 38,699 40,239 36,685 43,417 41,750 43,637 77,585 79,848 65,425 85,990 65,670 85,790 0 150 132 158 121 158 758 968 839 828 848 822 590,500 611,731 573,959 648,523 607,779 652,348 704 1,411 0 2,000 1,000 2,000 461 464 501 480 450 360 433 454 159 0 433 433 1,005 995 1,556 1,716 1,803 1,811 1,273 1,267 1,155 1,300 1,300 1,120 0 470 132 500 100 100 176 242 0 200 100 200 300 389 84 400 400 400 890 643 921 1,800 1,800 1,836 70 363 1,664 200 200 200 0 632 0 300 300 1,200 18 0 0 100 100 100 0 331 339 840 850 345 3,235 2,645 2,374 4,000 4,000 6,200 8,563 109307 8,886 13,836 12,836 16,305 0 0 0 0 0 0 0 0 0 0 0 0 599,063 622,038 582,845 662,359 620,615 668,653 -52- . , U� BUDGET .__ ... KITY OF SEBASTIAN, FLORID .............. .............. .A 2021/20 2 ANNUAL , ..... . CODE ENFORCEMENT DIVISION The Code Enforcement division enforces regulations to ensure the beauty and character of the City by responding to citizen complaints and self- initiated enforcement. While providing support to other departments and the Special Magistrate, this division works to solicit voluntary compliance whenever possible. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Continued a proactive approach to code violations, while dealing with the COVID pandemic. ✓ Investigated code violations with follow-ups, magistrate hearings, and abatements. ✓ Provided education to the community in an effort to gain voluntary compliance while dealing with the COVID pandemic. ✓ Continually monitored the false alarm program to ensure compliance. ✓ Provided professional code enforcement services in the new COVID environment. FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Provide professional code enforcement services. ➢ Continue to provide proactive and professional code enforcement services. ➢ Continually educate the public on code enforcement concerns to improve quality of life. ➢ Reduce time spent on calls increasing efficiency observing and responding to violations. ➢ Continue to implement healthy, safe practices. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Perfonnance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Water Violations 17 94 41 60 60 Code Violations 1,832 2,325 2,387 1,900 2,400 Illegal Signs 459 520 310 475 400 (Nuisance Abatement 655 417 376 450 450 IRe-inspections 2,829 2,846 3,300 2,800 3,000 IProperty Inspections 434 533 486 450 500 PROGRAM BUDGET DESCRIPTION FOR THECODE ENFORCEMENT DIVISION STAFFING NATURE OF ACTIVITY 20121 21122 50.00% 50.00% Citizen Complaint. - Respond to complaints of city ordinance violations and self -initiate code compliance and enforcement. 30.00% 30.00% Re4nsnections - Follow up on notices of violations to ensure compliance. 3.00% 3.00% Code Enforcement Board- Provide direct support to Code Enforcement Board for Code Enforcement hearings. 17.00% 17.00% Documentation - To document complaints, as well as self -initiated actions, write reports and follow up letters and prepare documentation for Code Enforcement Board. 100.00% 100.00% 53 CITY OF^SEBASTIAN,.FLORIDA 2021/2022 ANNUAL, BUDGET'I CODE ENFORCEMENT DMSION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Code Enforcement is $ 199,043, This compares to the 2020-2021 projected expenditures of $184,795, an increase of S 14,248, or 7.7%. FY 17/18 Actual Personal Services $ 159,672 $ Operating Expenses 18,914 Capital Outlay - Total $ 178,587 S Amended Projected FY 18/19 FY 19/20 FY 20/21 FY 20/21 Actual Actual Budget Expenditures 165,801 $ 169,750 $ 176,731 $ 169,939 $ 18,610 14,469 20,708 14,856 184,410 $ 184,219 $ 197,439 $ 184,795 S FY 21/22 Budget Difference 177,436 $ 7,497 21,607 6,751 199,043 $ 14,248 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures: 1. Personal SeNces - Increase due to negotiated salary and insurance increases as well as a longevity increase. 2.Operating Expenditures - Increase due primarily to anticipated vehicle repairs, additional court filings, and higher fuel costs. 3. Capital Outlay -No change. PERSONAL SERVICES SCHEDULE CODEENFORCFIVIENT DIVISION Difference $ 7,497 $ 6,751 FULL TIlVIE EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Code Enforcement Officer 32,698 /45,156 2.00 2.00 2.00 2.00 $ 89,350 $ 94,000 Administrative Assistant 30,821 / 55,478 1.00 1.00 1.00 1.00 36,150 37,250 3.00 3.00 3.00 3.00 TOTAL SALARIES $ 125,500 $ 131,250 Overtime 1,800 1,800 FICA Taxes 9,810 10,279 Clothing Allowance 1,320 1,320 Deferred Compensation 11,750 12,255 Group Health Insurance Premium 17,500 17,924 Employee Assistance Program 48 48 Worker's Comp Insurance 2,211 2,560 Total Personal Services $ 169,939 $ 177,436 Sq ......OF SEBASTIAN,...._...._FLORIDA........ .....---_,2021/2022_.._.......AN.._.NU_................._...--•.... AL BUDGE CODE ENFORCEMENT DIVISION Code: 010045 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Services 534120 Postage 534420 Equipment Leases 534620 R & M-Vehicles 534630 R & M - Office Equipment 534650 R & M-Radio 534910 Clerk of Court Filing Fees 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Dues and Memberships 535450 Training and Education TOTAL OPERATING EXPENDITURES FY 17/18 FY 18/19 FY 19/20 Anfnfll Artufll Artmal Amended Projected Proposed FY 20/21 FY 20/21 FY 21/22 Budget Budget Budget 112,848 117,074 118,532 125,579 125,500 131,250 444 31 1,636 1,800 1,800 1,800 8,359 8,597 9,039 9,692 9,810 10,279 1,320 1,320 1,320 1,320 1,320 1,320 10,177 10,723 11,096 11,565 11,750 12,255 24,846 25,873 26,461 24,545 17,500 17,924 0 48 48 48 48 48 1,680 2,135 1,617 2,182 2,211 2,560 159,672 165,801 169,750 176,731 169,939 177,436 0 590 828 700 700 700 244 437 0 500 500 500 426 465 1,031 1,320 1,075 1,080 866 866 866 866 866 866 4,938 3,984 3,105 4,300 3,156 4,000 69 68 207 252 271 271 1,804 2,040 416 1,500 330 1,500 20 27 8 120 10 540 88 0 0 100 0 100 1,753 1,757 1,333 1,800 824 1,800 482 931 452 700 700 2,200 0 40 27 50 0 50 0 0 0 100 0 100 6,989 6,837 5,607 6,500 5,324 6,500 647 0 292 500 500 600 0 0 0 100 0 100 35 70 100 100 100 100 554 498 199 1,200 500 600 18,914 18,610 149469 20,708 14,856 21,607 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CODE ENFORCEMENT DIVISION 178,587 184,410 184,219 197,439 184,795 199,043 �S� CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'I'I CITY OF SE HOME OF PELICAN ISLAND This Page Intentionally Left Blank SC CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETI PUBLIC WORKS ROADS & MAINTENANCE DIVISION The Roads and Maintenance Division is responsible for the repair and maintenance of the public streets and right-of- ways, and public infrastructures such as docks, piers, boat ramps, and sidewalks. In addition the division provides heavy construction support to other departments as needed. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Replaced all STOP signs in the City of Sebastian. ✓ Reviewed and replaced as needed City Regulatory signs (speed limit, pedestrian crossing). ✓ Exceeded last year's tonnage of hot asphalt pot hole and roadway repairs. ✓ Assisted Stormwater Division while maintaining Right of Ways. ✓ Assisted Leisure Services Division by removing and reconstructing ball field dugouts. ✓ Assisted Leisure Services Division with maintaining areas around the Bark Park. FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Continue sidewalk trip hazard inspection and repair program for 100% of City sidewalks. ➢ Complete the repainting of STOP sign stop bar markings Citywide. ➢ Continue roadway and pot hole maintenance and repair program. ➢ Initiate a roadway maintenance inspection and evaluation of City streets to update the 6-year Roadway Maintenance Program. ➢ Recruit and train new department workers to make up for current staff shortages. Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Miles of Paved Roads Maintained 157 157 157 157 157 Number of Parking Lots Maintained 16 16 16 16 17 Miles of Sidewalks Maintained 26 26 26 26 26 5? CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET ROADS & MAINTENANCE DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVITY 20121 21122 60.00% 60.00% Streets and Allevways - Maintain 157 miles of paved streets. Maintain sixteen (17) municipally owned parking areas. Perform repairs to streets and roadways that are damaged due to deterioration. Mow and clear street right of ways. 20.00% 20.00% General Maintenance - Buildings, docks, piers, sidewalks, etc. 5.00% 5.00% General Administration - Preparation of budget, update service records. Maintain equipment records. Review contracts and construction drawings on City Contract work Meet with public as necessary. Coordinate employee training and education. 15.00% 15.001/o Assisting other fLty Departments - Lift heavy material with cranes, repair roadways and sidewalks following storm damage, transport heavy equipment and supplies to work -sites and grade parks and ballfields. 100.000/0 100.00% ROADS & MAINTENANCE DIVISION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for the Roads and Maintenance Division is $ 1,098,829. This compares to the 2020-2021 projected expenditures of $1,008,870, an increase of $ 89,959 or 8.92%. Amended Projected FY17/18 FY18/19 FY19/20 FY20/21 FY20121 FY21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 462,678 $ 505,970 $ 588,186 $ 623,386 $ 620,580 $ 654,653 $ 34,073 Operating Expenses 338,222 325,439 335,797 371218 341,957 385,270 43,313 Capital Outlay 7,544 55,743 39,190 46,333 46,333 58,906 IZ573 Total $ 808,444 $ 887,151 $ 963,173 $ 1,040,937 $ 1,008,870 $ 1,098,829 $ 89,959 Fiscal Year 2021-22 Proposed Budget: MajorCurent Level Changes from Fiscal Year 2020-21 Projected Expenditures Difference 1. Personal Ser4ces - Increase due to negotiated salary and insurance increases. $ 34,073 2. Operating Expenses - Increase due primarily to anticipated highercosts of electric and sign supplies and new engineering services. $ 43,313 3. Capital Outlay - Increase due to larger equipment being requested this year. $ IZ573 l+L J�ITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'TI PERSONAL SERVICES SCHEDULE ROADS & MAINTENANCE DIVIS[ON Projected PAY Amended Expenditure Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Public Works Director 75,054 / 135,098 1.00 1.00 1.00 1.00 118,250 122,000 Roads Assistant Superintendent 45,295 / 81,530 1.00 1.00 1.00 1.00 49,000 51,250 Traffic Technician II 33,679 / 60,622 1.00 1.00 1.00 1.00 35,750 36,750 Traffic Technician I 29,052 / 52,293 1.00 1.00 1.00 1.00 31,000 31,750 Maintenance Worker III 29,052/ 52,293 1.00 1.00 1.00 1.00 35,250 36,500 Maintenance Worker11 27,384 / 49,291 1.00 1.00 1.00 1.00 32,250 34,500 Maintenance Worker 1 25,812/ 46,462 3.00 3.00 3.00 3.00 83,250 88,000 Administrative Assistant 30,821 / 55,478 1.00 1.00 1.00 1.00 34,000 36,000 10.00 10.00 10.00 10.00 TOTAL SALARIES $ 418,750 $ 436,750 Overtime 5,000 5,000 FICA Taxes 32,500 33,876 Clothing Allowance 1,010 1,080 Deferred Compensation 38,250 40,179 Group Health Insurance Premium 94,500 105,584 Employee Assistance Program 158 158 Worker's Comp Insurance 30,412 32,026 Total Personal Services $ 620,580 $ 654,653 CAPITAL OUTLAY SCHEDULE ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY CENERAL FUND EXPENDITURES PER FISCAL YEAR Descrintion 2021/22 2022/23 2023/24 2024/25 2025/26 T TAL 3/4 ton Pick -Up Truck $ 35,000 35,000 Zero Turn Mower 13,000 - 13,000 Skid Steer Attachments 7,766 - 7,766 Concrete Saws 3,140 - 3,140 S 58,906 S - S S - S - S 58,906 ROADS AND MAINTIE VANCE DIVISION - TO BE FUNDED BY LOCAL OPTION GAS TAX EXPENDITURES PER FISCAL YEAR Descriotion 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Sidewalk Replacement $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Portable Traffic Analyzing M achines 4,870 - - - - 4,870 Street Repaving - 633,363 313,412 754,747 754,747 2,456,269 Street Reconstruction - - 355,111 - - 355,111 S 104,870 $ 733,363 S 768,523 $ 854,747 S 854,747 $ 3,316,250 ROADS AND MAINTENANCE DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Descrintion 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Tandem Axle Dump Truck 150,000 - 150,000 Brush Truck (12 cubic yard) 110,000 - - 110,000 S S 260,000 $ - $ S $ 260,000 s9 I'Cl'''T'''Y'''0-'F'S'E"BAS'TI'AN,'FL'OR'IDA'2'02"1/2'02'2 ANNUAL BU DGE'II ROADS & MAINTENANCE DIVISION Code:010052 Amended Proposed Account FY 17/18 FY 18/19 FY 19/20 FY20/21 FY20/21 FY 21/22 Number Descriation Actual Actual Actual Budget Prolected Budget PERSONAL SERVICES 511200 Regular Salaries 300,419 333,663 401,366 420,788 418,750 436,750 511300 Temporary Salaries 4,502 0 0 0 0 0 511400 Overtime 12,897 5,005 6,224 5,000 5,000 5,000 512100 FICA Taxes 23,377 24,412 29,617 32,578 32,500 33,876 512215 Clothing Allowance 900 720 840 1,080 1,010 1,080 512225 Deferred Compensation 27,205 29,694 35,403 38,652 38,250 40,179 512301 Group Health Insurance Premium 66,297 83,948 91,316 95,132 94,500 105,584 512309 Employee Assistance Progmm 0 129 157 158 158 158 512400 Workers Comp Insurance 27,081 28,399 23,264 29,998 30,412 32,026 TOTAL PERSONAL SERVICES 462,678 505,970 588,186 623,386 620,580 654,653 OPERATING EXPENDITURES 533150 Engineering Services 8,205 27,400 0 10,000 0 5,000 533400 Other Contractual Services 5,400 933 1,313 3,200 800 4,000 534000 Travel and Per Diem 0 1,332 1,414 3,000 1,200 1,200 534101 Telephone 1,793 1,345 666 672 277 144 534105 Cellular Telephone 1,883 1,509 2,058 2,520 2,645 2,820 534110 Internet Services 1,053 737 467 400 386 390 534120 Postage 234 74 0 10 1 0 534130 Express Mail Charges 0 23 0 190 0 200 534310 Electric 3,173 19,154 3,137 3,300 2,900 3,000 534315 Street Lighting 205,106 179,884 221,886 216,000 212,715 228,656 534320 Water/Sewer 291 292 365 420 345 360 534380 Trash PickupMauhn& Etc. 3,732 783 2,414 3,100 1,200 3,000 534420 Equipment Leases 2,690 2,848 1,594 2,156 1,300 2,200 534615 R& M- Docks & Piers 118 0 0 0 0 0 534620 R & M-Vehicles 20,382 10,811 16,052 20,000 20,000 21,000 534630 R & M-Office Equipment 2,317 2,000 1,953 688 688 1,560 534640 R&M-OperatingEquipment 12,218 13,112 5,466 15,000 20,000 18,000 534682 R & M - Sidewalks 0 0 0 2,500 1,200 2,750 534920 Legal Ads 0 91 0 200 0 200 535200 Departmental Supplies 7,502 5,762 3,868 4,200 4,200 4,200 535210 Computer Supplies 781 635 507 2,000 500 1,000 535230 Small Tools and Equipment 5,421 6,051 2,568 5,567 3,200 5,500 535260 Gas and Oil 25,996 21,770 17,615 20,620 20,000 22,680 535270 Uniforms and Shoes 1,925 2,672 2,677 2,400 2,000 2,340 535275 Safety Equipment 581 433 1,873 900 400 900 535310 Road Materials & Supplies 23,986 19,109 18,414 20,000 17,500 20,000 535350 Cement 1,971 658 452 1,000 1,000 1,000 535385 Signs& Marking Supplies 0 0 24,504 25,000 24,500 10,000 535410 Dues and Memberships 449 492 910 1,275 1,200 770 535450 Training and Education 1,014 5,529 3,624 4,900 1,800 2,400 TOTAL OPERATING EXPENDITURES 338,222 325,439 335,797 371,218 341,957 385,270 CAPITAL OUTLAY 606400 Vehicles and Equipment 7,544 55,743 39,190 46,333 46,333 58,906 TOTAL CAPITAL OUTLAY 7,544 55,743 39,190 46,333 46,333 58,906 TOTAL ROADS & MAINTENANCE 808,444 887,151 963,173 1,040,937 1,008,870 1,098,829 (a KIT Y OF SEBASTIAN, FLORIDA 2021l2022 ANNUAL BUDGET PUBLIC FACILITIES DEPARTMENT CONSOLIDATED BUDGET FOR ALL DIVISIONS The Fiscal Year 2021-22 proposed budget for the Public Facilities Department as a whole is $ 912,377, As compared to the 2020-2021 projected expenditures of$ 1,016,896, this is a decrease of$104,519, or-10.3%. Amended Projected FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 1,569,966 $ 1,006,5I3 $ 612,283 $ 656,288 $ 636,979 $ 601,643 $ (35,336) Operating Expenses 1,110,786 605,517 279,414 $ 338,730 $ 282,4I7 300,234 17,817 Capital Outlay 134,949 27,969 56,470 $ 100,185 $ 97,500 10,500 (87,000) Total $ 2,815,701 $ 1,639,999 $ 948,168 $ 1,095,203 $ 1,016,896 $ 912,377 $ (104,519) Fiscal Year 2021-2022 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-2021 Projected Expenditures: Difference 1. Personal Services - Decrease due to the retirement and payout of a long term employee in the prioryear. $ (35,336) 2. Operating Expenses - Increase due primarily to anticipated increase in maintenance and service contracts. $ 17,817 3. Capital Outlay - Decrease due primarily to a vehicle being purchased in the prior year. $ (87,000) Public Facilities Department Cost Allocation Fleo Mainte ,?ZZ .Facilities Maintenance 60 % J.CIITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET CONSOLIDATED PUBLIC FACILITIES DEPARTMENT FY 17/18 FY 18/19 FY 19/20 Actual Actual Actual ROADS & MAINTENANCE FY20/21 FY20/21 FY21/22 Bujget Proiected Budeet PERSONAL SERVICES $ 462,678 $ 505,970 $ - $ - $ - $ - OPERATING EXPENDITURES 338,222 325,439 - - - - CAPITAL OUTLAY - - - - - - TOTAL $ 800,900 $ 831,408 $ - $ - $ - $ - S TORMWATER UTILITY PERSONAL SERVICES $ 630,002 $ - $ - $ - $ - $ - OPERATING EXPENDITURES 488,037 - - - - - CAPITAL OUTLAY 2,263 - - - - - TOTAL $ 1,120,302 $ - $ - $ - $ - $ - FLEET MANAGEMENT PERSONAL SERVICES $ 194,428 $ 194,159 $ 180,924 $ 189,384 $ 192,111 $ 199,254 OPERATING EXPENDITURES 24,432 28,524 18,950 22,940 18,525 21,933 CAPITAL OUTLAY - 9,595 2,376 2,500 2,500 7,500 TOTAL $ 218,860 $ 232,278 $ 202,251 $ 214,824 $ 213,136 $ 228,687 FACILITIES MAINTENANCE PERSONAL SERVICES $ 133,131 $ 160,659 $ 279,726 $ 290,597 $ 291,110 $ 299,117 OPERATING EXPENDITURES 232,174 219,247 234,361 280,575 238,418 248,636 CAPITAL OUTLAY 124,195 18,374 54,094 77,685 75,000 3,000 TOTAL $ 489,500 $ 398,280 $ 568,181 $ 648,857 $ 604,528 $ 550,753 CEMETERY PERSONAL SERVICES $ 149,728 $ 145,725 $ 151,633 $ 176,307 $ 153,758 $ 103,272 OPERATING EXPENDITURES 27,920 32,308 26,103 35,215 25,474 29,665 CAPITAL OUTLAY 8,491 - - 20,000 20,000 - TOTAL $ 186,139 $ 178,033 $ 177,736 $ 231,522 $ 199,232 $ 132,937 TOTALS PERSONAL SERVICES $ 1,569,966 $ 1,006,513 $ 612,283 $ 656,288 $ 636,979 $ 601,643 OPERATING EXPENDITURES 1,110,786 605,517 279,414 338,730 282,417 300,234 CAPITAL OUTLAY 134,949 27,969 56,470 100,185 97,500 10,500 TOTAL $ 2,815,701 $ 1,639,999 $ 948,168 $ 1,095,203 $ 1,016,896 $ 912,377 6z ITY OF SEBA AN, FLORIDA 2021/2022 ANNUAL BUDGETI PUBLIC FACILITIES FLEET MANAGEMENT DIVISION The Fleet Management Division develops, manages and provides vehicle and equipment maintenance services for all City -owned vehicles and equipment, with the exception of the Golf Course. This includes 103 vehicles, 26 units of major equipment and 185 units of smaller equipment and tools. In addition, the Fleet Management staff also maintains the City's fuel facilities in the compound, assuring fuel availability for the fleet and compliance with FDEP requirements. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Maintain service schedules on all vehicles in a yearlong COVE) environment that included staff shortages due to COVID illness; supply line delays; and difficulties in obtaining outside service providers ✓ Managed the auction sale of obsolete City property items ✓ Continued responsible management of fuel/petroleum storage; use; and waste disposal practices ✓ Continued accurate inventory accounting practices FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Organize and carry out transition of operations to new Public Works Facility ➢ Close down and clean up existing Public Works Compound ➢ Continue safe work environment with a zero injury goal ➢ Continue good inventory practices and accountability PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Number of Vehicles Maintained 117 121 118 123 120 Number of Heavy Equipment Maintained 26 24 24 26 25 Number of Light Equipment Maintained 200 202 207 200 210 Preventive Maintenance Services 200 187 171 200 185 Road Service Calls 65 71 24 75 50 Completed Service Requests 1508 1056 1170 1300 1225 &3 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET FLEET MANAGEMENT DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 20121 21122 10.00% 10.00% Administration of City Fleet Management Program - Supervise and direct employees in the implementation of a Fleet Management Program for over 300 pieces of equipment. Develop and direct the maintenance of a 2,800 sq. ft. maintenance facility. 45.00% 45.00% Vehicle Maintenance - Schedule and perform vehicle preventive maintenance, mechanical and body repair services on all city -owned vehicles and equipment, except Golf Course equipment. 10.00% 10.00% Order and Parts Processing - Order, receive and stock vehicle repair parts and material. Schedule vehicle sublet repairs. 5.00% 5.00% Emplovee Training - Tram employees in new corrective repair procedures, waste disposal, and Department of Labor Safety Requirements and Standards. 10.00% 10.00% Vehicle Data Processing - Data processing of work orders, issue slips, purchase orders and parts. Maintain computerized parts and tools inventory. 5.00% 5.00% General Administrative - Preparation of Budget, maintenance of vehicle records and training records. 5.00% 5.00% Administration of City Fuel Facili Management Program -Supervise and maintain unleaded gasoline and diesel fuel storage and dispensing facilities. Implement, monitor and maintain Fuel Management System. 5.00% 5,00% Planning and implementation of Fleet Maintenance Programs - Plan, develop and implement programs to modernize facilities, equipment and tools. 5.00% 5.00% General Administrative Program - Implementation of Guidelines for the acquisition and replacement of Fleet Assets. 100.00% 100.00% FLEET MANAGEMENT DIVISION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Fleet Management is $ 228,687. This compares to the 2020-2021 projected expenditures of $ 213,136, an increase of $ 15,551, or 7.300/6. Amended Projected FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Expenditures Budget Personal Services $ 194,428 $ 194,159 $ 180,924 $ 189,384 $ 192,111 $ 199,254 Operating Expenses 24,432 28,524 18,950 22,940 18,525 21,933 Capital Outlay - 9,595 2,376 2,500 2,500 7,500 Total $ 218,860 $ 232,278 $ 202,251 $ 214,824 $ 213,136 $ 228,687 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures 1. Personal Services - Increase due to negotiated salary and insurance increases. 2. Operating Expenses - Increase due primarily to anticipated higher equipment maintenance costs and new tools needed. 3. Capital Outlay -Increase due to air conditioning service machine requested. Difference $ 7,143 3,408 5,000 $ 15,551 Difference $ 7,143 $ 3,408 $ 5,000 64 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE FLEET MANAGE51M DIVISION FULL TEME EQUIVALENTS Projected PAY Amended Expenditure Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Fleet Superintendant 50,871 / 91,568 1.00 1.00 1.00 1.00 $ 63,500 $ 65,500 Garage Supervisor 40,244 / 72,439 1.00 1.00 1.00 1.00 41,425 42,750 Mechanic 27,384 / 49,291 1.00 1.00 1.00 1.00 33,520 35,000 3.00 3.00 3.00 3.00 TOTAL S ALARIES $ 138,445 $ 143,250 Overtime 650 1,000 FICA Taxes 10,475 11,063 Clothing Allowance 360 360 Deferred Compensation 12,500 13,015 Group Health Insurance Premium 25,458 26,485 Employee Assistance Program 48 48 Worker's Comp Insurance 4,175 4,033 Total Personal Services $ 192,111 $ 199,254 i CAPITAL OUTLAY SCHEDULE FLEET MANAGEMENT DIVISION - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Air Conditioning Service M achine 5,500 - - - - 5,500 Service Truck Lights and Too] Cabinets 2,000 - - - - 2,000 $ 7,500 $ - $ - $ - $ - $ 7,500 i S CITY OF SEB. .. . _.... ..... ............ .. ...._.-•----.. A TIAN,.FLORIDA 2021/202 2 ANNUAL BUDGET FLEET MANAGEMENT DIVISION Code: 010054 Amended Proposed Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Description Actual Actual Actual Budge Projected Budget PERSONAL SERVICES 511200 Regular Salaries 144,714 141,272 131,844 138,627 138,445 143,250 511400 Overtime 984 264 977 1,000 650 1,000 512100 FICA Taxes 11,154 10,840 10,025 10,686 10,475 11,063 512215 Clothing Allowance 220 240 360 360 360 360 512225 Deferred Compensation 12,655 13,293 11,606 12,571 12,500 13,015 512301 Group Health Insurance Premium 21,563 24,024 22,286 21,986 25,458 26,485 512309 Employee Assistance Program 0 63 48 48 48 48 512400 Worker's Comp Insurance 3,137 4,163 3,779 4,106 4,175 4,033 TOTAL PERSONAL SERVICES 194,428 194,159 180,924 189,384 192,111 199,254 OPERATING EXPENDITURES 533400 Other Contractual Services 50 50 50 1,100 350 2,730 533410 Environmental Services 1,230 677 882 300 1,000 1,200 534000 Travel and Per Diem 69 369 0 250 100 100 534105 Cellular Telephone 957 1,144 1,046 1,020 1,105 1,140 534310 Electric 2,641 2,941 2,890 3,000 2,435 2,460 534320 Water/Sewer 291 292 291 295 345 360 534420 Equipment Leases 936 927 705 600 645 645 534610 R & M - Buildings 0 227 74 600 600 200 534620 R & M-Vehicles 1,320 1,792 926 1,000 500 500 534630 R & M - Office Equipment 432 1,096 887 3,070 2,925 3,000 534640 R & M-Operating Equipment 5,232 4,373 1,485 4,000 1,000 2,000 535200 Departmental Supplies 2,784 5,822 4,057 1,775 2,500 2,120 535210 Computer Supplies 0 54 0 250 250 250 535230 Small Tools and Equipment 3,060 4,607 1,687 1,000 800 1,500 535260 Gas and Oil 1,453 1,300 1,247 1,000 800 800 535270 Uniforms and Shoes 874 881 641 780 675 728 535275 Safety Equipment 375 427 158 400 400 200 535410 Membership & Professional Dues 1,500 1,545 1,500 1,600 1,500 1,500 535420 Books and Publications 0 0 0 100 0 0 535450 Training and Education 1,229 0 425 800 595 500 TOTAL OPERATING EXPENDITURES 24,432 28,524 18,950 22,940 18,525 21,933 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 9595 2,376 2,500 2,500 7,500 TOTAL CAPITAL OUTLAY 0 9,595 2,376 2,500 29500 7,500 TOTAL FLEET MANAGEMENT DIVISION 218,860 232,278 202,251 214,824 213,136 228,687 ITY OF SEBASTIAN, FLORIDA 21/2022 ANNUAL DGE PUBLIC FACILITIES FACILITIES MAINTENANCE DIVISION The Facilities Maintenance Division is responsible for the maintenance and repair of all city buildings and facilities and the supervision of contractors/vendors to ensure contractual obligations are fulfilled. The division also provides miscellaneous janitorial services and support to all community activities as well as all departments by providing such services as moving office equipment and furniture. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Emergency Standby Generator installed to service City Hall ✓ Connected Senior Center to County Sewer ✓ Installed replacement rooftop Air Conditioning Units on City Hall and Police Dept ✓ Provided backflow device testing to +40 RPZ units ✓ Established Lift Station Preventative Maintenance and Inspection program ✓ Implemented COVID sanitizing/cleaning practices in City owned facilities ✓ Installed HVAC Ionization units in City Hall, Police and Airport office buildings to help kill COVID virus ✓ Replace carpeting in City Clerk's Department ✓ Painted Boat Launch Restrooms ✓ Replace Community Center roofing ✓ Replace roofing on Public Facilities storage shed ✓ Epoxy paint flooring for Harrison Street and Friendship Lane restrooms FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Maintain sanitizing measures to help combat COVID ➢ Complete Riverview Drive sidewalk lighting conversions to LED ➢ Renovate Yacht Club interior ➢ Install new drinking fountains in park locations ➢ Facilitate relocation of Public Facilities offices into new Public Works building PERFORMANCE MEASURES Performance Indicators Number of facility and sites maintained Total square footage maintained Total number of work orders completed Cost per square foot maintained Actual Actual Actual Projected Projected 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 56 56 57 57 57 161,138 161,138 161,538 161,538 161,538 150 160 180 175 200 $3.04 $2.47 $3.52 $1.93 $1.72 67 Jd'TY'0FSEBAS'T1'AN'," FLORIDA2021/20 UAL B 22 ANN UDGE PROGRAM BUDGET DESCRIPTION FOR THE FACILITIES MAINTENANCE DIVISION STAFFING NATURE OF ACTIVITY 20121 21122 25.00% 25.001/6 Property Maintenance - Provide continuous maintenance and repair to all City buildings and facilities. These activities are in the following disciplines: Design/Construction, Electrical, Painting, Plumbing, Cabinetry, Carpentry, and General Maintenance. 15.001/o 15.001/6 Administration - Supervise City facility contractors to ensure contractual obligations enforced. Provide general administrative duties to ensure overall efficient operation of City owned facilities and the preparation of annual division budget. 60.001/6 60.001/o General Services - Perform duties such as supporting community activities, moving offices furniture, and providing janitorial services for all City facilities. 100.00% 100.000/0 FACILITIES MAINTENANCE DIVISION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Facilities Maintenance is $ 550,753. This compares to the 2020-2021 projected expenditures of $ 604,528, a decrease of $ 53,775, or -8.90 %. Amended Projected FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 Actual Actual Actual Budget Expenditures Personal Services $ 133,131 $ 160,659 $ 279,726 $ 290,597 $ 291,110 $ Operating Expenses 232,174 219,247 234,361 280,575 238,418 Capital Outlay 124,195 18,374 54,094 77,685 75,000 Total $ 489,500 $ 398,280 $ 568,181 $ 648,857 $ 604,528 $ Fiscal Year 2021-2022 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-2021 Projected Expenditures 1. Personal Services - Increase due to negotiated salary and insurance increases. 2. Operating Expenses - Increase due to anticipated increase in maintenance and service contracts. 3. Capital Outlay- Decrease due to a vehicle purchased in the prioryear. FY 21/22 Budget Difference 299,117 $ 8,007 248,636 10,218 3,000 (72,000) 550,753 $ (53,775) Difference $ 8,007 $ 10,218 $ (72,000) CITY,_OF,SEBASTIAN,.FLORIDA,2021/2022. ANNUAL BUDGET PERSONAL SERVICES SCHEDULE FACIIdTIly4 MAEVMANCE FULL TM EQUIVALFNTS Projected PAY Amended Expenditure Budget POSMON RANGE 19120 20/21 20/21 21122 20/21 21/22 Public Facilities Director* 72,868 / 131,163 1.00 1.00 1.00 1.00 $ 94,485 $ 96,750 Construction Specialist R 45,295 / 81,530 1.00 1.00 1.00 1.00 45,750 47,250 Facilities Foreman 30,821 / 55,478 1.00 1.00 1.00 1.00 42,275 43,250 Maintenance Worker 27,384/49,291 1.00 1.00 1.00 1.00 33,100 34,250 4.00 4.00 4.00 4.00 TOTAL SALARIES $ 215,610 $ 221,500 Overtime 3,000 3,000 FICA Taxes 16,500 17,202 Clothing Allowance 360 360 *62% of Director's salary to be Deferred Compensation 19,825 20,237 reimbursed by Airport Croup Health Insurance Premium 28,500 29,273 Employee Assistance Program 63 63 Worker's Comp Insurance 7,252 7,482 Total Personal Services $ 291,110 $ 299,117 CAPITAL OUTLAY SCHEDULE FACILITIES MAINTENANCE- TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Descriodon 2021/22 2022/23 2023124 2024/25 2025/26 TOTAL Stairwell Evacuation Chairs $ 3,000 $ - $ - $ - $ - $ 3,000 $ 3,000 $ - $ - $ - $ - $ 3,000 4 FACILITIES MAINTENANCE- TO BE FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Descrintion 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Public Facilities Compound $ 5,334,024 $ - $ - $ - $ - $ 5,334,024 $ 5,334,024 $ - $ - $ - $ - $ 5,334,024 69 STIAN FLORIDA 2..21 ., .,...., /2022 ANNUAL BUDGET CITY OF SEBA � FACILITIES MAINTENANCE DIVISION Code:010056 Amended Proposed Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20121 FY 21/22 Number Description Actual Actual Actual Budget Projected Budget PERSONAL SERVICES 511200 Regular Salaries 89,331 109,886 206,507 214,894 215,610 221,500 511400 Overtime 7,521 5,036 3,441 3,000 3,000 3,000 512100 FICA Taxes 7,319 8,686 15,899 16,665 16,500 17,202 512215 Clothing Allowance 240 360 360 360 360 360 512225 Deferred Compensation 8,653 10,450 18,910 19,607 19,825 20,237 512301 Group Health Insurance Premium 17,377 21,187 28,528 28,864 28,500 29,273 512309 Employee Assistance Program 0 48 63 63 63 63 512400 Worker's Comp Insurance 2,690 5,007 6,017 7,144 7,252 7,482 TOTAL PERSONAL SERVICES 133,131 160,659 279,726 290,597 291,110 299,117 OPERATING EXPENDITURES 533400 Other Contractual Services 26,214 33,505 14,803 32,486 32,486 40,735 533415 Janitorial Services 86,259 93,566 98,386 105,682 110,000 114,400 533420 Pest/Weed Control 3,292 3,128 3,096 3,192 3,200 6,680 534000 Travel and Per Diem 0 0 0 700 0 600 534105 Cellular Telephone 467 794 1,657 1,620 1,612 1,620 534400 Rents and Leases 0 0 3,000 6,000 6,000 6,000 534420 Equipment Leases 0 0 3,055 450 350 1,285 534610 R & M - Buildings 86,689 61,169 81,923 91,851 56,000 43,800 534620 R & M-Vehicles 1,417 1,052 1,614 3,673 1,900 1,500 534625 R & M - Lighting 0 0 2,325 2,500 2,500 3,500 534630 R & M - Office Equipment 0 0 21 360 705 780 534640 R & M-Operating Equipment 1,655 369 263 1,600 1,600 4,400 535200 Departmental Supplies 3,228 1,777 3,081 2,027 2,800 2,800 535210 Computer Supplies 0 0 46 0 0 500 535220 Cleaning Supplies 15,553 17,581 12,626 20,000 14,000 14,000 535230 Small Tools and Equipment 2,391 2,094 2,001 2,600 1,000 1,600 535260 Gas and Oil 4,108 2,933 5,082 4,100 2,800 2,800 535270 Uniforms and Shoes 901 856 860 884 915 936 535275 Safety Equipment 0 20 196 250 250 300 535410 Memberships & Dues 0 0 185 200 0 0 535450 Training and Education 0 405 140 400 300 400 TOTAL OPERATING EXPENDITURES 232,174 219,247 234,361 280,575 238,418 248,636 CAPITAL OUTLAY 606400 Vehicles and Equipment 124,195 18,374 54,094 77,685 75,000 3,000 TOTAL CAPITAL OUTLAY 124,195 18,374 54,094 77,685 75,000 3,000 TOTAL FACILITIES MAINTENANCE 489,500 398,280 568,181 648,857 604,528 550,753 -70 1. g,.ITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET PUBLIC FACILITIES CEMETERY DIVISION The Cemetery Division is responsible for the maintenance, upkeep, and beautification of the Sebastian Cemetery that encompasses 10.74 acres of grass, trees, and hedges that are under a perpetual care clause purchased along with burial spaces by Sebastian residents. The staff is responsible for the location of burial sites for sales, internment, assistance in locating burial spaces of family members, friends, and staff from funeral homes and monument companies. Responsibilities also include record administration and adhering to ordinances, rules and regulations FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Complete roadway improvements in Area-5 and driveways ✓ Complete new landscaping and irrigation in Area-5 ✓ Maintain irrigation system for Areas 1-4 ✓ Transition management from retiring Sexton to new Sexton ✓ Maintain close working relationship with area funeral homes FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Install 3 flag poles in Area-5 ➢ Layout and document grave plots in Area-5 ➢ Perform layout survey for grave plots in Area-5 ➢ Train new Assistant Sexton ➢ Install new Cemetery signage PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Cremains, including niches 36 37 31 Burials 41 37 40 Acres of property maintained 10.34 10.34 12.06 12.06 13.62 Operating cost per acre maintained $18,002 $17,218 $14,738 $11,048 $9,782 CEMETERY DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 20121 21122 70.00% 70.00% Cemetery Grounds Maintenance - Maintain 10.34 acres of grounds through improved scheduling of mowing, trimrning, and general cleanup. Removal and trirmrring of unsightly trees to enhance appearance and increase safety. Continue to apply chemicals and fertilizer to irrrprove the overall appearance of the Cemetery. Perform beautification projects such as planting trees and bushes to enhance appearance. 10.00a/o 10.00a/o Public Relations - Assist with sales and locations of burial spaces and assist citizens and visitors in locating burial spaces of family members and friends. 10.00% 10.00a/a Administration - Assist in record keeping, bill processing, sales and products. 10.00% 10.00a/a Burials - Markings for gravediggers, policing area for ants, checking flowers and parking cars. 100.00% 100.000/0 -7I ICITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET CEMETERY DIVISION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for the Cemetery is $132,937. This compares to the 2020-2021 projected expenditures of $ 199,232, a decrease of $ 66,295, or-33.3%. Amended Projected FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 FY 21122 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 149,728 $ 145,725 $ 151,633 $ 176,307 $ 153,758 $ 103,272 $ (50,486) Operating Expenses 27,920 32,308 26,103 35,215 25,474 29,665 4,191 Capital Outlay 8,491 - - 20,000 20,000 - (20,000) Total $ 186,139 $ 178,033 $ 177,736 $ 231,522 $ 199,232 $ 132,937 $ (66,295) Fiscal Year 2021-22 proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures Difference 1. Personal Services - Decrease due to the retirement and payout of a long term employee in the prior year. $ (50,486) 2. Operating E*nses - Increase due primarily to additional electric costs for expansion area and building repairs. $ 4,191 3. Capital Outlay- Decrease due to no general fund capital outlay requested this year. $ (20,000) PERSONAL SERVICES SCHEDULE CEN EMYDIVISION FULL TE"E EQUIVALENT'S Projected PAY Amended Expenditure Budget POSMON RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Cemetery Supervisor 35,730 / 64,314 1.00 1.00 1.00 1.00 $ 50,600 $ 37,250 *Retirement Payout -Supervisor 35,020 - Assistant Cemetery Sexton 29,052 / 52,293 1.00 1.00 1.00 1.00 25,235 31,250 2.00 2.00 2.00 2.00 TOTAL SALARIES $ 110,855 $ 68,500 Overtime 3,000 3,000 FICA Taxes 8,750 5,488 Clothing Allowance 240 240 Deferred Compensation 10,200 6,457 Group Health Insurance Premium 14,200 14,381 Employee Assistance Program 21 32 Worker's Comp Insurance 6,492 5,174 Total Personal Services $ 153,758 $ 103,272 CAPITAL OUTLAY S CHED ULE CEMETERY DIVISION - TO BE FUNDED BY CEMETERY TRUST FUND EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 'TOTAL Signage $ 10,000 $ - $ - $ - $ - 10,000 Replace Chain Link Fencing - 17,500 - - - 17,500 Grounds Improvements - - 110,000 - - 110,000 Columbarium Niches (2) - - - 60,000 - 60,000 $ 10,000 $ 17,500 $ 110,000 $ 60,000 $ - $ 197,500 C 72. �CITY,OF SEBASTIAN, FLORIDA........... .........' .....................2021/2022 ANNUAL......... ......... BUDGE _...._........---.. _......,..,.......... ....,. CEMETERY DIVISION Code: 010059 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 534101 Telephone 534105 Cellular Telephones 534110 Internet Access 534310 Electric 534610 R & M - Buildings 534620 R & M-Vehicles 534640 R & M-Operating Equipment 534685 R & M - Grounds Maintenance 535200 Departmental Supplies 535210 Computer Supplies 535220 Cleaning Supplies 535230 Small Tools and Equipment 535260 Gas and Off 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Memberships & Dues 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL CEMETERY DIVISION FY 17/18 FY 18/19 FY 19/20 Actual Actual Actual Amended Proposed FY 20/21 FY 20/21 FY 21/22 Budget Projected Budget 104,134 100,280 104,959 125,050 110,855 68,500 3,305 2,543 2,177 3,000 3,000 3,000 7,905 7,569 7,924 9,805 8,750 5,488 240 320 240 330 240 240 9,624 8,846 9,664 11,537 10,200 6,457 18,930 18,144 20,316 20,177 14,200 14,381 0 30 32 32 21 32 5,589 7,992 6,323 6,376 6,492 5,174 149,728 145,725 151,633 176,307 153,758 103,272 8,045 7,995 1,245 0 0 0 1,677 1,599 1,469 1,500 1,500 1,500 179 74 50 120 55 84 819 839 863 880 900 912 2,888 3,655 4,004 3,900 3,285 4,500 480 1,069 29 2,000 1,000 2,000 385 488 452 1,965 1,400 800 4,763 3,506 3,136 5,385 5,385 5,000 1,779 2,911 4,383 7,000 2,800 3,000 3,410 5,937 4,888 6,575 5,000 6,944 20 0 319 450 200 450 0 0 17 0 250 250 870 647 1,882 1,615 1,000 1,200 1,980 2,467 2,252 2,500 2,000 1,800 591 975 603 625 500 625 33 145 510 300 100 300 0 0 0 0 99 100 0 0 0 400 0 200 27,920 32,308 26,103 35,215 25,474 29,665 8,491 0 0 20,000 20,000 0 8,491 0 0 20,000 20,000 0 186,139 178,033 177,736 231,522 199,232 132,937 73 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET SE HOME OF PELICAN ISLAND This Page Intentionally Left Blank -7y ICI1'Y OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'II LEISURE SERVICES DEPARTMENT The Leisure Services Department is responsible for all maintenance and upkeep of the City parks and landscaped areas of City properties. Responsibilities include landscaping, sports turf management, trash removal, planting & removal of trees, shrubs, and annuals at seventeen (17) parks, grounds of four (4) City Buildings, two (2) boat ramps, Indian River Drive walkway and four (4) piers. Provides irrigation maintenance on all city properties, daily maintenance of five (5) baseball/softball fields, three (3) football/soccer fields, ten (10) tennis courts including four (4) clay courts, eight (8) pickle ball courts, four (4) basketball courts, Dog Park, Splash Pad, medians on US 1 and Schumann Drive, and all of the Sebastian Blvd. intersections within City limits. The department also provides; aerobics, exercise, dance, Yoga, Tai Chi, baby bees and karate programs at the Community Center. Operates the Skate Park and Clay Tennis Courts at Friendship Park and coordinates the annual Easter Egg Hunt and Halloween Special Events. The Department also reserves the Yacht Club and Community Center facilities, along with Riverview Park and various pavilions for events and meetings. Leisure Services is also responsible for fulfilling City -sponsored special event requirements and to provide the necessary manpower to ensure these events are successful while maintaining the health of Riverview Park. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Completed construction of the Barber Street Sports Complex Baseball/Softball Dugouts ✓ Successfully completed our first full year of the Parks and Properties Integrated Pest Management Plan allowing us to reduce chemical applications ✓ Completed design build of the Yacht Club seawall replacement project ✓ Replaced the Riverview Park Observation Deck ✓ Installation of new playgrounds at George Street and Blossom Street Parks ✓ Completed Years 1 & 2 of our new Park identification signage plan FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Provide quality support to all City sponsored special events at Riverview Park ➢ Continue to revise and improve the Parks & Properties Integrated Pest Management Plan ➢ Focus on park improvements within neighborhood parks identified by the P & R Advisory Committee ➢ Continue replacement of playground structures and include implementation of accessible components at each location. PERFORMANCE MEASURES Performance Indicators Neighborhood Parks Community Parks Barber Street Sports Complex Special Facilities Nature Preserve Areas City Grounds Medians and Walkways Actual Actual Actual Projected Projected 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 42.26 Acres 42.26 Acres 42.26 Acres 42.26 Acres 42.26 Acres 61.58 Acres 61.58 Acres 62.88 Acres 62.88 Acres 62.88 Acres 22.54 Acres 22.54 Acres 22.54 Acres 22.54 Acres 22.54 Acres 7.17 Acres 7.17 Acres 7.17 Acres 7.17 Acres 7.17 Acres 244.24 Acres 244.24 Acres 244.24 Acres 244.24 Acres 244.24 Acres 8 Acres 8 Acres 5 Miles 5 Miles 8 Acres 8 Acres 8 Acres 5 Miles 5 Miles 5 Miles 7. CITY , OF SEBASTIANFLORIDA A 2021/2022 ANNUAL BUDGET LEISURE SERVICES DEPARTMENT PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVITY 20121 21122 46.00% 46.00% Parks - Mow, weed, and edge 165 acres of park land and 18 park locations. Remove trash at all parks to maintain maximum cleanliness. 4.00% 4.00% Active Recreation - Provide aerobics, exercise, dance, Yoga, Tai Chi, baby bees, and karate programs at the Community Center. 15.001/o 15.001/o Recreation - Fulfill City -sponsored event requirements and provide the necessary manpower for these. Ensure Riverview Park and/or Riverfront are prepared in a timely manner, per event demands, and insure all efforts are made to maintain the health of Riverview Park. 5.00% 4.00% Playarounds - Repair and maintain equipment at all City owned playground areas. 15.00% 15.001/o Ballfields - Fertilization and pest control, drag, rake, mow, remove trash, and maintain facilities at 8 athletic fields to maintain a safe area of play within the 22 acre Sports Complex 10.00% 10.001/o Landscaping - Trimming, removal and replacement of trees, plants, mulch, and sod on all City properties. 5.00% 6.00% Structural Repairs and Irrigation - Maintain, repair and/or replace buildings, structures and irrigation systems. 100.000/0 100.000/0 LEISURE SERVICES DEPARTMENT BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Leisure Services is $ 1,255,182. This compares to the 2020-2021 projected expenditures of $1,055,218, an increase of $199,964 or 18.95%. Amended Projected FY 17/18 FY 18/19 FY 19/20 FY20/21 FY20/21 FY21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 505,975 $ 759,730 $ 736,297 $ 802,159 $ 751,932 $ 904,857 $ 152,925 Operating Expenses 369,197 244,648 218,871 264,467 254,227 266,325 12,098 Capital Outlay 4,368 140,640 154,854 55,923 49,059 84,000 34,941 Total $ 879,540 $ 1,145,017 $ 1,110,021 $ 1,122,549 $ 1,055,218 $ 1,255,182 $ 199,964 Fiscal Year 2021-2022 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-2021 Projected Expenditures Difference 1. Personal Services - Increase due to negotiated salary and insurance increases and a new position. $ 152,925 2. Operating lgpenses - Increase due primarily to anticipated fencing repairs needed. $ 12,098 3. Capital Outlay - Increase due to additional maintenance equipment requested this year. $ 34,941 76 CITY OF SEBASTIAN, , . FLORIDAA 2021/2022 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE LELSURESERVICFS DEPARTMENT PAY POSITION RANGE Leisure Services Director 72,868 / 131,163 Recreation Supervisor 33,679 / 60,622 Maintenance Supervisor 35,730 / 64,314 Events Coordinator/Maint Worker 111 35,730 / 64,314 Maintenance Worker II 27,384 / 49,291 Maintenance Worker I 25,812 / 46,462 Clerical Assistant I 25,080 / 45,109 Tennis Court Attendants (P/T) $10.00/hr - $18.20/hr Asst Recreation Supervisor (Temp) $10.00/hr Maintenance Worker I (P/T) 25,812 / 46,462 FULL TIME EQUIVALENTS Projected Amended Expenditure 19/20 20/21 20/21 21/22 20/21 1.00 1.00 1.00 1.00 $ 89,975 $ 1.00 1.00 1.00 1.00 53,505 1.00 1.00 1.00 1.00 49,405 0.00 0.00 0.00 1.00 - 4.00 4.00 4.00 4.00 105,050 5.00 5.00 5.00 5.00 154,835 1.00 1.00 1.00 1.00 25,940 2.00 2.00 2.00 2.00 38,500 0.50 0.00 0.00 0.00 - 0.50 0.00 0.00 0.00 - 16.00 15.00 15.00 16.00 TOTALSALARIFS $ 517,110 $ Overtime 20,000 FICA Taxes 41,120 Clothing Allowance 1,310 Deferred Compensation 43,645 Group Health Insurance Premium 105,250 Employee Assistance Program 199 Worker's Comp Insurance 23,298 Total Personal Services $ 751,932 $ CAPITAL OUTLAY SCHEDULE LEISURE SERVICES DEPARTMENT - TO BE FUNDED BY GENERAL FUND Description Portable Stage Refurbishment 1/2 Ton Pick -Up Truck (1) Mowers (2) Top Dressing Machine Verti-Cutter Tractor Mower(1) EXPENDITURES PER FISCAL YE4,R 2021/22 2022/23 2023/24 2024/25 2025/26 $ 14,000 $ - $ - $ $ $ 25,000 25,000 25,000 20,000 20,000 - - 15,000 - 10,000 - - 60,000 - - - 10,000 $ 84,000 $ 105,000 $ 35,000 $ $ $ LEISURE SERVICES DEPARTMENT - TO BE FUNDED BY RECREATION IMPACT FEES EXPENDII11RE4 PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 BSSC Basball Backstops (4 fields) $ 75,000 S $ - $ - $ $ Park Identification Signage 30,000 Playground Improvements 100,000 120,000 50,000 100,000 Park Improvements 20,000 20,000 20,000 20,000 20,000 $ 225,000 S 20,000 $ 140,000 $ 70,000 $ 120,000 $ Budget 21/22 92,000 55,250 50,500 45,500 126,750 175,500 28,250 47,500 621,250 20,000 49,166 1,440 53,891 133,597 222 25,291 904,857 TOTAL 14,000 75,000 40,000 15,000 10,000 60,000 10,000 224,000 TOTAL 75,000 30,000 370,000 100,000 575,000 i -77 _... TIAN, FLORIDA 202 � . 0 NU G CITY OF SEBAS 1/2 22 ANNUAL BUD ET'I LEISURE SERVICES DEPARTMENT Code: 010057 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Workers Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533400 Other Contractual Services 533420 Pest Control 534000 Travel and Per Diem 534101 Telephone 534105 Cellular Telephone 534110 Internet Services 534120 Postage 534310 Electric 534320 Water/Sewer 534380 Trash Pickup/Hauling 534400 Rents and Leases 534420 Equipment Leases 534610 R & M - Buildings 534615 R & M - Docks & Piers 534620 R & M - Vehicles 534630 R & M - Office Equipment 534640 R & M - Operating Equipment 534680 R & M - Irrigation Systems 534681 R & M - Fencing 534685 R & M - Grounds Maintenance 534686 R & M - Parks Facilities 534830 Special Event Expense 535200 Departmental Supplies 535210 Computer Supplies 535221 Fertilizer/Chemical Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606200 Buildings 606300 Improvements Other Than Bldgs 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS & RECREATION DIVISION Amended Proposed FY17/18 FY18/19 FY19/20 FY20/21 FY20/21 FY21/22 Actual Actual Actual Budget Projected Budge 311,822 537,130 512,652 545,492 517,110 621,250 53,298 628 115 0 0 0 12,708 19,197 15,473 20,000 20,000 20,000 27,950 41,104 39,773 43,273 41,120 49,166 1,060 1,450 1,300 1,320 1,310 1,440 27,162 41,111 42,532 47,703 43,645 53,891 59,384 95,229 103,513 121,244 105,250 133,597 0 177 181 206 199 222 12,591 23,705 20,758 22,921 23,298 25,291 505,975 759,730 736,297 802,159 751,932 904,857 157,638 5,179 2,196 3,000 2,000 3,000 750 4,258 4,481 7,000 7,000 7,000 295 1,844 230 2,500 2,000 2,500 5,359 4,466 1,167 700 0 0 594 1,075 1,389 1,440 1,435 1,500 604 1,519 1,577 2,440 1,200 1,800 2 224 126 50 80 100 72,720 73,923 66,532 83,500 74,500 75,600 12,899 13,984 18,881 15,225 16,000 16,200 0 0 614 0 0 0 0 0 6,795 6,795 6,795 6,795 1,192 3,063 1,394 2,750 2,750 3,000 0 0 0 7,000 7,000 9,800 1,807 4,710 4,979 2,000 7,500 2,000 3,634 4,372 5,310 4,500 4,500 4,500 5 6 383 312 312 480 20,258 18,354 15,079 20,000 17,500 18,000 3,895 11,653 6,350 8,230 8,230 6,000 0 0 0 0 0 7,500 14,476 12,654 16,631 20,000 19,000 20,000 31,658 33,331 18,202 26,000 26,000 26,000 3,206 4,619 2,649 4,000 4,100 4,500 11,402 6,514 5,714 6,325 6,325 6,500 82 187 554 500 500 500 3,488 7,494 8,915 9,000 9,000 9,000 2,695 6,026 4,931 3,500 3,500 3,500 13,719 18,335 15,808 17,000 17,000 17,000 2,544 2,939 3,002 3,200 3,200 3,200 868 569 686 2,000 2,000 2,600 2,520 1,203 1,183 1,900 1,700 3,650 0 0 83 100 100 100 887 2,149 3,026 3,500 3,000 4,000 369,197 244,648 218,871 264,467 254,227 266,325 0 24,696 6,661 0 0 0 0 38,327 28,388 0 0 0 4,368 77,617 119,805 55,923 49,059 84,000 4,368 140,640 154,854 55,923 49,059 849000 879,540 1,145,017 1,110,021 1,122,549 1,055,218 1,255,182 ITY OF SEBASTIAN,_ . FLORIDA 2021/2022 ANNUAL .BUDGET' COMMUNITY DEVELOPMENT DEPARTMENT The Community Development Department provides constructive planning to facilitate quality development. The department provides professional guidance to the City Council, the City Manager, the Planning and Zoning Commission, as well as various boards and committees relating to planning and growth management. The Department also provides and is a resource to the public and all city departments for comprehensive planning, community development, redevelopment and code compliance activities. The Department has expanded to manage various programs, environmental permitting, and grants coordination. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Completed Comprehensive Plan 2040 update ✓ New LDC regulation for Building Height Measurement ✓ New LDC regulation for Mobile Food Trucks ✓ Revised LDC regulation for Special Events ✓ Streamlined Site Plan review process ✓ Updated planning and zoning applications ✓ Completed annual CRS recertification ✓ Increased City NFIP CRS to Class 6 resulting in 20% flood insurance discount for all NIFP policies ✓ Issued CDBG I TB's for N. Central Ave sidewalk and six housing rehabs ✓ CDBG grant award to six single family LMI households ✓ Initiated CDBG N. Central Ave sidewalk project ✓ Issued RFP for redevelopment of Harbor Lights Motel site ✓ Executed Earth Day and Arbor Day celebration with the NRB ✓ Allocated CDBG-CV funding to applicable projects ✓ Implemented CRA Master Sign project ✓ Implemented CRA plan improvements to Riverview Park and N. Central Ave ✓ Implemented Tree Preservation Plan and landscape maintenance for Riverview Park ✓ Implemented new landscape maintenance contract for CRA district ✓ Implemented FDOT US 1 Corridor Improvement Plan design and safety improvements ✓ Continued to manage various programs including stormwater fee credit, vacation rental, and septic to sewer ✓ Formalized the Technical Advisory Committee (TAC) review process ✓ Completed three Sustainable Sebastian projects ✓ Completed IPM Stormwater Plan and Park Plan ✓ Initiated Stonecrop FEMA Grant Phase II ✓ Completed the Airport's Scrub Jay I TP/HCP amendment and conservation easement ✓ Completed Fisherman's Landing Working Waterfront Parks and Shoreline Improvement project ✓ Continued management of Planning and Zoning Board, Natural Resources Board, and Integrated Pest Management Board ✓ Continued support of the City Council -79 ffi-Y.O.F SEBASTIAN,,FL RIDA 2021/2022 ANN UAL BUDGET FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Update LDC in accordance with Comp Plan 2040 ➢ Complete Economic Development web page ➢ Complete CRA Sign Master Plan implementation ➢ Complete Green Infrastructure Plan ➢ Complete NPDES, year 2 annual report ➢ Create Landscape committee and tree board to review LDC ➢ Complete CRA Master Plan projects including Harrison Street and N. Central Ave. ➢ Initiate CDBG Funding Year 3 in accordance with the 5 year Consolidated Plan ➢ Complete Citizen Participation Plan update ➢ Establish new zoning districts: Heavy Industrial, Mixed -Use ➢ Complete Management Plan for Working Waterfront, move to 5 year reporting ➢ Plan ribbon cutting event at Working Waterfront Park ➢ Determine structural integrity and cost analysis of Crabby Bill's building ➢ Complete landscape upgrades to Riverview Park ➢ Continue management of Planning and Zoning Board, Natural Resources Board, and Integrated Pest Management Committee ➢ Continue support of the City Council PERFORMANCE MEASURES Performance Indicators (Total Major & Minor Site Plan Reviews (Total Major & Minor Site Plan Approvals IPreliminary/Final Plat Approvals Total Temporary Permits Issued Division of a Single Lot/Release of Unity of Titles Unity of Titles Land Use and Zoning Change Requests (Annexation Requests/Approvals Flood Zone Determinations/MT-1 Applications Commercial Site Plan Inspections Land Development Code Amendments (Conditional Use/Special Use/Accessory Structure Approvals Easements/Acquisitions Variances/Appeals/Waivers Comp Plan/Element Changes Stormwater Credit Program Building Permits Zoning Reviews - Residential Building Permits Zoning Inspections - Environmental FaFade, Sign, and Landscape Grant Septic to Sewer Grant Zoning Requests Processed Actual Actual Actual Projected Projected 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 15 13 17 15 20 5 8 6 10 15 2 0 1 5 2 35 32 29 35 35 18 13 17 15 15 18 12 36 15 20 2 1 1 2 4 2 1 0 0 2 50 62 78 60 75 20 15 29 15 20 6 3 1 5 20 12 7 3 10 10 1 3 1 4 2 20 4 5 10 5 4 0 8 6 0 130 69 44 70 50 300 184 193 200 225 4 709 597 600 600 8 4 1 5 2 55 4 13 20 20 0 10 45 10 40 M CITY OF SEBASTIAN, FLORIDA ANNUAL BUDGET _2021/2022 , , . _........ _ ,... , ...,,. . , ,, PROGRAM BUDGET DESCRIPTION FOR COMMUNITY DEVELOPMENT STAFFING NATURE OFACTIVITY 20121 21122 25.00% 20.00% Public Assistance - Provide planning, zoning and other regulatory information to the public and other departments to assure that development is of the highest quality and that all development proposals are consistent with City regulations. Provide public information to websites and updates to online forms. 30.001/o 30.001/6 Land Dewl2 rent Code _ Work with site development to provide technical review of proposed design in accordance with City regulations. Coordinate review comments and permitting requirements from outside agencies, public input, and direction from the Planning and Zoning Commission and City Council. Provide Environmental reviews for site development requests. Work with special committees and taskforce groups that may be required from time to time. Implement policy issues that Council has recommended or mandated. 15.001/o 15.00% ComnrehensiNe Planning - Manage, interpret, evaluate, update, and implement the Comprehensive Plan and other land use, development and preservation plans for the City. Provide project management of CIP projects and long range planning projects including annexations and intergovernmental priorities. Provide direction and guidance for projects that have an economic development impact. Maintain position on various committees and Boards such as the MPO. Provide presentations to various interest groups regarding economic development and long range plans . 15.00% 15.00% Community Redevelopment - Implementation of stated goals within the Community Redevelopment Master Plan and consistent with objectives outlined by the City Council. Update and implementation to the CRA master plan including economic development goals and opportunities. 15.001/o 20.001/6 General Administrative - Research various miscellaneous topics and gather information for other agencies and/or other departments, including staff support to the City Council, CRA Board, Planning and Zoning Commission and Natural Resource Board. 100.000/0 100.000/0 COMMUNITY DEVELOPMENT BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Commnity Development is $ 554223. This cornpares to the 2020-2021 projected expenditures of $ 511,362, an increase of $ 42,861, or 8.38%. Amended Projected FY 17/18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 357,598 $ 318,631 $ 392,517 $ 434,559 $ 431,913 $ 422,997 $ (8,916) Operating Expenses 38,178 47,574 132,124 71,314 68,138 98,226 30,088 Capital Outlay - - 14,650 11,311 11,311 33,000 21,689 Total $ 395,776 $ 366,205 $ 539,290 $ 517,184 $ 511,362 $ 554223 $ 42,861 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenditures: 1. Personal Sertices - Decrease due to change in planner position classification. Difference $ (8,916) 2. Operating Eq)enses - Increase due to additional consulting projects scheduled for this year. $ 30,088 3. Capital Outlay- Increase due to new vehicle requested. $ 21,689 D/ ,. .. CITY OF SEBASTIAN FLORI DA 2 021/2 . _ 022 ANNUL BUDGET PERSONAL SERVICES SCHEDULE COMMUNITY DEVELOPME Yr Projected PAY Amended E#enditure Budget POSITION RANG 19/20 20/21 20/21 21/22 20/21 21/22 Community Development Dmector/CRA Manager 72,868/ 131,163 1.00 1.00 1.00 1.00 $ 96,400 $ 99,500 Senior Planner 55,588/ 100,858 1.00 1.00 1.00 0.00 63,800 - Comrmrnity Development Manager 50,871 / 91,568 1.00 1.00 1.00 1.00 82,300 84,750 Junior Planner 43,975 / 79,156 1.00 1.00 1.00 1.00 47,100 48,500 Environmental Planner 43,975 / 79,156 1.00 1.00 1.00 1.00 45,800 47,250 Associate Planner 35,730/ 64,314 0.00 0.00 0.00 1.00 - 40,5W 5.00 5.00 5.00 5.00 TOTAL SALARIES $ 335,400 $ 320,500 Overtime 2,000 3,500 FICA Taxes 25,430 24,795 Deferred Compensation 30,437 29,333 Clothing Allowance 120 120 Croup Health Insurance Premium 37,845 44,119 Employee Assistance Program 79 79 Worker's Comp Insurance 602 551 Total Personal Services $ 431,913 $ 422,997 CAPITAL OUTLAY SCHEDULE COMMUNTI-Y DEVELOPMENT DEPARTMENT - TO BE FUNDED BY GENERAL FUND Descri 'on 2021/22 7022/23 2023/24 2024/25 2025/26 TOTAL Utility Vehicle $ 33,000 $ - $ - $ - $ - $ 33,000 $ 33,000 $ - $ - $ - $ _ $ 33,000 COMMUNITY DEVELOPMENT DEPARTMENT - TO BE FUNDED BY RIVERFRONT CRA Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Harrison Street Park Plaza $ 225,000 $ 270,000 $ - $ - $ - $ 495,000 Working Waterfront Landscaping 50,000 - - - - 50,000 $ 275,000 $ 270,000 $ - $ - $ - $ 545,000 COMMUNITY DEVELOPMENT DEPARTMENT- TO BE FUNDED BY DISCRETIONARY SALES TAX Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Tree Protection Program $ - $ 65,000 $ - $ - $ - $ 65,000 $ - $ 65,000 $ - $ - $ - $ 65,000 ME CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET COMMUNITY DEVELOPMENT DEPARTMENT Code:010080 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES OPERATING EXPENDITURES 533120 Consultants 533400 Other Contractual Services 534000 Travel and Per Diem 534105 Cellular Telephone 534110 Internet Services 534120 Postage 534130 Express Mail 534420 Equipment Leases 534620 R & M-Vehicles 534630 R & M-Office Equipment 534830 Special Events (NRB) 534910 Clerk of Court Filing Fees 534920 Legal Ads 535200 Departmental Supplies 535210 Computer Supplies 535260 Gas and Oil 535270 Uniforms & Shoes 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL COMMUNITY DEVELOPMENT FY 17/18 FY 18/19 FY 19/20 Actual Actual Actual Amended Proposed FY 20/21 FY 20/21 FY 21/22 Budget Projected Budget 276,229 243,232 301,092 335,416 335,400 320,500 2,057 1,124 4,268 2,000 2,000 3,500 20,781 18,974 23,338 25,784 25,430 24,795 100 120 120 120 120 120 22,667 22,425 26,761 30,495 30,437 29,333 35,331 32,143 36,276 40,074 37,845 44,119 0 63 75 79 79 79 433 550 586 591 602 551 357,598 318,631 392,517 434,559 431,913 422,997 12,176 30,304 110,750 40,000 40,000 70,000 1,760 2,234 3,042 3,000 3,000 3,120 2,657 977 139 2,000 1,000 2,500 929 363 248 240 460 360 1,014 433 433 433 433 433 1,773 785 635 800 800 800 18 40 0 50 0 0 1,397 1,385 1,964 2,112 2,230 2233 849 54 359 1,022 1,500 500 2,928 2,091 2,374 2,867 3,111 3,120 1,416 1,182 1,773 2,000 2,000 2,000 10 53 0 30 0 25 3,816 3,169 2,920 2500 2,500 3,500 2593 1,446 1,910 6,689 6,689 1,500 877 30 1,183 1,373 1,500 1,500 516 471 262 228 200 250 87 0 0 150 150 360 1,246 1,231 1,857 1,870 1,965 1,975 0 40 0 150 100 100 2,115 1,286 2,275 3,800 500 3,950 38,178 47,574 132,124 71,314 68,138 98,226 0 0 14,650 11,311 11,311 33,000 0 0 14,650 11,311 11,311 33,000 395,776 366,205 539,290 517,184 511,362 554,223 HK re1'TY"0F'S'EBAShAN, FLO.-- RIDA 2 ....... 021/2022ANNUAI, BU ... ..._............ DGE GENERAL FUND — NON -DEPARTMENTAL This section of the budget includes costs not related to specific departmental service objectives or programs. The largest category of expenditures in this budget is for payments for general government utilities, general property and casualty liability insurance premiums and payment to the Riverfront Community Redevelopment Agency for tax increment contributions. NON -DEPARTMENTAL BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Non -Departmental is $ 1,025,675. This compares to the 2020-2021 projected expenditures of $1,403,717, a decrease of $ 378,042, or-26.9%. Amended Projected FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 Actual Actual Actual Budget Expenditures Personal Services $ 291,741 $ 278,439 $ 264,098 $ 232,289 $ 258,725 $ Operating Expenses 634,268 712,594 707,675 737,061 765,530 Cants and Aids - - - - - Capital Outlay 2,918 - - - - Non -Operating 636,029 23,244 4,691 379,462 379,462 Total $ 1,564,956 $ 1,014,277 $ 976,464 $ 1,348,812 $ 1,403,717 $ Fiscal Year 2021-2022 Proposed Budget: Major Current Level Changes from Fiscal Year2020-2021 Projected Expenditures: 1. Personal Services - Increase due primarily to insurance costs and incentive payments. 2. Operating Expenses - Decrease due primarily to lower CRA tax payment. 3. Non -Operating Expenses - Decrease due to seawall repairs needed in prior year. FY 21/22 Budget Difference 288,280 $ 29,555 737,395 (28,135) - (379,462) 1,025,675 $ (378,042) Difference $ 29,555 $ (28,135) $ (379,462) CITY OF SEBASTIAN, FLORIDA 20 21/2022 ANNUAL BUDGET GENERAL FUND NON -DEPARTMENTAL Code: 010099 Account Nu.mbeL PeScrintimt PERSONAL SERVICES 512301 Group Health Insurance 512307 Health Reimbursement Account 512500 Unemployment 512700 Additional Compensation TOTAL PERSONALS ERVICES OPERATING EXPENDITURES 533100 Professional Services 533110 Prof Services - Labor Attorney 533120 Consultants 533400 Other Contractual Services 533425 Contract Mowing Services 533426 Code Enforcement Charges 534101 Telephone 534110 Internet Services 534120 Postage 534310 Electric 534320 Water/Sewer 534400 Rents and Leases 534500 Insurance 534501 Claims 534630 R&M Office Equipment 534700 Printing and Binding 534805 4th of July 534815 Paver Bricks 534825 Advertising Expenditures 534830 Special Events Expense $34835 Special Employee Events 534942 PD Safety Class Expenses 543943 PD COPE Unit Expenses 534944 Supplies -PS Empl Exp Fund 534945 Supplies -General Empl Exp Fund 534980 Payment-Riverfram CRA Fund 535200 Departmental Supplies 535410 Dues and Memberships 535450 Training and Education 535454 PHA Tuition Reimb Plan 535455 PEA Tuition Reimb Plan 535705 Property Taxes 535710 Non -Ad Valorem Tax TOTAL OPERATING EXPENSES CAPITAL O UTLAY 606400 Vehicles and Equipment TOTAL CAPITAL O UTLAY NON -OPERATING 909120 Interfund Trfr to Fund 120 909131 0 Interfund Trfir to Fund MO 909132 Interfund Trfr to Fund 320 909133 Interfund Trfr to Fund 330 909140 Interfund Trfr to Fund 140 909145 Interfund Trfr to Fund 450 909163 Interfund Trfr to Fund 163 909410 Interfund Trfr to Fund 410 909480 Imerfund Trfr to Fund 480 TOTAL NON -OPERATING TOTAL NON -DEPARTMENTAL OTHER FINANCING USES 909330 Unappropriated Budget Savings TOTAL EXPENDITURES ANDOTHERUSES Amended Proposed FY 17/18 Actual FY 18/ 19 dual 11-V 19120 Actual FY 20/21 R,ydge[ FY 20121 Praiected IY 21122 Budget 90,110 41,304 14,333 7,154 5,825 4,830 201.631 234,740 242,959 224,335 250,000 252,000 0 2,395 6,806 800 2,900 3,200 0 0 0 0 0 28,250 291,741 278,439 264,098 232,299 258,725 288,280 0 7,500 24,450 18,550 S8,550 10,000 0 19,296 0 0 0 0 1,662 5,000 0 0 0 0 3,826 48 15,153 5,000 2,500 2,500 25,170 5,580 9,527 10,000 7,500 10,000 275 0 0 0 0 0 21,781 19,260 16,123 16,140 17,150 17,160 17,685 3,795 2,374 2,420 1,795 1,320 3,029 672 671 800 750 800 41,134 39,383 36,848 39,000 35,000 36,000 4,552 4,182 4,281 4,300 4,800 4,800 0 0 0 0 0 26,250 220,350 270,104 281,457 320.826 323;225 339,528 7,984 48,738 78,071 30,000 5,000 15,000 9,600 600 2,400 2,400 2,400 2,400 3,326 0 0 0 0 ❑ 32,392 32,004 25,927 32,750 32,750 32,750 770 441 1,185 800 2,125 2,100 2,902 2,487 309 2,990 1,675 2,990 5,000 0 0 0 0 0 4,615 4,938 4,815 5,964 5,963 6,000 0 1,360 0 0 0 0 16,749 18,049 0 0 0 0 3,372 7,227 0 0 0 0 0 0 0 0 0 0 191,652 183,130 182,732 215,305 215,305 197.927 1,187 1,396 1,479 2,510 2,520 3,052 3,250 3,422 3,656 3,650 3,750 0 2,000 0 6,000 0 6,000 2,858 1,184 5,079 5,000 2,575 4,000 741 0 1,754 3,000 3,250 4,000 0 (36) 0 0 0 0 18,604 31,007 9,617 9,650 9,571 9,600 634,268 712,594 707,675 737,061 765.530 737,395 2,918 0 0 0 0 0 2,918 0 0 0 0 0 0 0 0 0 0 0 571,892 0 0 0 0 0 52,817 2,787 0 379,462 379,462 0 0 0 0 0 0 0 0 20,457 0 0 0 0 0 0 4,691 0 0 0 0 0 0 0 0 0 11,520 0 0 0 0 0 0 0 0 0 0 0 636,029 23,244 4,691 379,462 379,462 0 1,564,956 1,014,277 976,464 1,348,817 1,403,717 1,025,675 866,259 0 0 105,014 0 0 2,431,215 1,014,277 976,464 1,453,826 1,403,717 1,025,675 !CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET cnvoF HOME OF PELICAN ISLAND This Page Intentionally Left Blank 46 CITY OF SEB��N HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA ANNUAL BUDGET FISCAL YEAR 2021-2022 SPECIAL REVENUE FUNDS Draft as of August 18, 2021 7 JCITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET MY OF SE AST 40" HOME OF PELICAN ISLAND This Page Intentionally Left Blank I CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET I SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of revenue sources (other than Major Capital Projects) that are legally required to be spent for specific purposes. These Special Revenue Funds include the following: Local Option Gas Tax Fund (LOGT) Discretionary Sales Tax Fund (DST) Riverfront Community Redevelopment Agency Parking In -Lieu -Of Fund Recreation Impact Fee Fund Stormwater Utility Fund Law Enforcement Forfeiture Fund TOTAL $ 7515073 792205905 5955827 39069 2259000 251105947 $ 1099069821 Note that the Riverfront Community Redevelopment Agency (CRA) is a blended component unit. Its governing body is also the City Council and this results in its budget also being approved by the City Council acting as the CRA governing body. CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET LOCAL OPTION GAS TAX The local option gas tax is a six -cent per gallon tax levied by Indian River County. The tax funds are distributed to participating cities within the County on a percentage basis determined by the City's population and amount of annual transportation -type expenditures. The funds can be used for payment of debt service on loans and bonds issued to finance acquisition and construction of roads, as well as road maintenance and signage. The paving loan matures on December 1, 2022. LOCAL OPTION GAS TAX FUND REVENUE Code: 120010 Amended Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Description Actual Actual Actual Budget Proiected Budget TAXES 312400 Local Option Gas Tax 715,311 711,023 686,491 710,000 735,600 735,600 TOTAL TAXES 715,311 711,023 686,491 710,000 735,600 735,600 MISCELLANEOUS REVENUE 334492 FDOT Lighting Agreement 12,908 13,295 13,694 14,105 14,105 14,528 361100 Interest Income 6,685 7,178 1,491 13,808 1,648 945 361105 SBA Interest Earnings 1,453 1,724 500 0 0 0 TOTAL MISCELLANEOUS REVENUE 21,046 22,196 15,685 27,913 15,753 15,473 NON -REVENUE SOURCES 389991 Appropriation From Fund Balance 0 2,734 150,709 314,918 296,992 0 TOTAL NON -REVENUE SOURCES 0 2,734 150,709 314,918 296,992 0 TOTAL LOCAL OPTION GAS TAX 736,357 735,954 852,884 1,052,831 1,048,345 751,073 go: CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET LOCAL OPTION GAS TAX FUND EXPENDITURES Code: 120051 Amended Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Descriwion Actual Actual Actual Budget Proiected Budget 533400 Other Contractual Services 0 0 0 0 0 38,900 533452 Road Maintenance Service 0 1,350 0 0 0 0 534695 Railroad Crossing Maintenance 5,400 48,344 5,400 5,400 5,400 5,400 535310 Road Materials and Supplies 652 0 0 0 0 0 535380 Signalization Supplies 19,704 19,011 0 87,573 87,572 0 TOTAL OPERATING EXPENDITURES 25,756 68,705 5,400 92,973 92,972 44,300 CAPITAL OUTLAY 606400 Vehicles and Equipment 27,570 0 105,554 169,937 164,372 4,870 TOTAL CAPITAL OUTLAY 27,570 0 105,554 169,937 164,372 4,870 DEBT SERVICE 707105 Principal - Paving Loan 219,000 224,000 229,000 233,000 233,000 237,000 707205 Interest - Paving Loan 23,445 19,187 14,886 10,340 10,398 5,801 TOTAL DEBT SERVICE 242,445 243,187 243,886 243,340 243,398 242,801 NON -OPERATING 909132 Trfr to Fund 320 0 0 0 46,581 46,581 0 909133 Trfr to Transp Impr Fund 330 96,793 424,062 498,043 500,000 501,022 100,000 909990 Unappropriated 343,793 0 0 0 0 359,102 TOTAL NON -OPERATING 440,586 424,062 498,043 546,581 547,603 459,102 TOTAL LOCAL OPTION GAS TAX 736,357 735,954 852,884 1,052,831 1,048,345 751,073 R/ I CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET I DISCRETIONARY SALES TAX The discretionary sales tax is a seventh -cent or an additional one -cent tax levied by Indian River County. The tax funds are distributed to participating cities within the County on a percentage basis determined by the City's population. The funds can be used to finance, plan and construct infrastructure, land acquisition for recreation or preservation, land improvement, and emergency vehicle purchases. The FY 2021-2022 allocation for the City of Sebastian is estimated at $4,109,209. The estimate is based on trend analysis. This revenue source was extended by referendum vote in FY 2016-2017 until December 31, 2023. DISCRETIONARY SALES TAX FUND REVENUE Code: 130010 Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Account Description Actual Actual Actual Budget Proiected Budget Number 312600 Discretionary Sales Tax 3,417,586 3,524,825 3,469,568 3,581,025 4,186,000 4,311,580 TOTAL TAXES 3,417,586 3,524,825 3,469,568 3,581,025 4,186,000 4,311,580 MISCELLANEOUS REVENUE 361100 Interest Income 361105 SBA Interest Earnings TOTAL MISCELLANEOUS REVENUE NON -REVENUE SOURCES 389991 Appropriation From PY Fund Balai TOTAL NON -REVENUE SOURCES TOTAL DISCRETIONARY SALES TAX 41,451 100,357 60,458 80,178 15,396 15,394 7,668 9,000 56,847 115,751 68,126 89,178 0 0 0 10,432,131 0 0 0 10,432,131 3,474,433 3,640,576 3,537,694 14,102,334 42,000 46,500 2,500 2,000 44,500 48,500 3,005,632 2,860,825 3,005,632 2,860,825 7,236,132 7,220,905 92. CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET DISCRETIONARY SALES TAX FUND EXPENDITURES Code: 130051 Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Account Description Actual Actual Actual Budget Proiected Budget Number 533300 Engineering Services 0 9,675 15,487 0 0 0 TOTAL OPERATING EXPENDITURES 0 9,675 15,487 0 0 0 NON -OPERATING 909131 Trfr to Capital Projects Fund 310 1,364,845 848,442 828,306 759,859 766,846 759,478 909132 Trfr to CIP Fund 320 16,062 27,191 268,712 10,205,616 4,368,433 5,334,024 909133 Trfr to Transp Impr Fund 330 389,721 25,066 721,723 565,000 565,000 0 909263 Trfr to Stormwater Debt Svs 263 403,792 402,914 401,355 400,961 400,961 233,403 909363 Trfr to Stormwater Impr Fund 363 30,154 92,760 0 1,450,000 450,000 750,000 909410 Trfr to Golf Course Fund 410 138,375 0 0 0 0 0 909455 Trfr to Fund 455 AP 220,762 204,497 101,653 720,898 684,892 144,000 909990 Unappropriated 910,722 2,030,031 1,200,458 0 0 0 TOTAL NON -OPERATING 3,474,433 3,630,901 3,522,207 14,102,334 7,236,132 7,220,905 TOTAL DISCRETIONARY SALES TAX 3,474,433 3,640,576 3,537,694 14,102,334 7,236,132 7,220,905 93 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET I COMMUNITY REDEVELOPMENT AGENCY City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of blighted areas and the development of such areas, pursuant to the Community Redevelopment Act of 1969. COMMUNITY REDEVELOPMENT AGENCY REVENUES Code: 140010 Account Number Description TAXES 338200 Tax Increment Revenue - Sebastian 338200 Tax Increment Revenue - County TOTAL TAXES MISCELLANEOUS REVENUE 361100 Interest Income 361105 SBA Interest Earnings 362100 Rents and Royalties 366000 Contributions & Donations TOTAL MISCELLANEOUS REVENUE NON -REVENUE SOURCES 381001 Transfer from General Fund 389991 Fund Balance Carried Forward TOTAL NON -REVENUE SOURCES TOTAL RIVERFRONT REDEVELOPMENT Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Proiected Budget 181,652 183,130 182,732 208,819 215,305 197,927 184,879 201,086 220,508 235,065 242,367 233,714 366,532 384,216 403,240 443,884 457,672 431,641 8,730 9,791 2,426 10,331 1,250 3,000 1,885 4,310 2,656 0 250 1,780 36,000 36,000 36,000 36,000 36,000 36,000 0 3,000 0 0 0 0 46,615 53,101 41,082 0 20,457 0 116,935 49,709 0 116,935 70,166 0 530,082 507,484 444,322 46,331 37,500 40,780 0 0 0 210,248 45,670 123,406 210,248 45,670 123,406 700,463 540,842 595,827 9q CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 140051 Account Number Description OPERATING EXPENDITURES 533100 Professional Services 533120 Consultants 533200 Audit Fees 533201 Admin Svcs Provided by the GF 533400 Other Contractual Services 534000 Travel and Per Diem 534120 Postage 534320 Water and Sewer 534400 Rents and Leases 534699 Other Capital Maintenance Expense 534830 Special Events Expense 534920 Legal Ads 535310 Road Materials & Supplies 535410 Dues & Memberships 545450 Training and Education 535710 Non -Ad Valorem Taxes TOTAL OPERATING EXPENDITURES CAPITAL OUTLAY 606300 Improvements Other Than Buildings 606900 Infrastructure TOTAL CAPITAL OUTLAY GRANTS AND AIDS 820100 Fagade/Sign Improvement Program 820200 Sewer Connection Program TOTAL GRANTS AND AIDS NON -OPERATING 909131 Interfund Trfr to CIP Fund 310 909132 Interfund Trfr to CIP Fund 320 909990 Unappropriated TOTAL NON -OPERATING TOTAL RIVERFRONT REDEVELOPMENT Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Proiected Budget 5,000 5,000 5,000 5,000 5,000 5,000 0 19,705 256 0 0 0 0 0 0 0 5,000 5,000 87,740 90,372 99,076 89,725 89,725 92,655 37,013 192,224 124,774 96,296 88,722 100,282 0 0 0 500 500 300 0 0 126 0 0 100 0 365 0 0 0 0 4,728 5,480 4,217 4,300 4,300 4,300 18,706 35,466 9,653 15,503 15,000 20,000 44,525 43,460 41,210 48,500 48,500 50,000 5,828 569 121 922 1,000 500 206 0 0 0 0 0 175 670 670 795 670 795 0 0 395 275 400 395 1,990 2,928 1,396 1,478 1,400 1,500 205,911 396,239 286,894 263,294 260,217 280,827 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 34,676 0 15,000 40,000 15,000 40,000 39,495 111,245 24,424 75,577 75,577 0 74,171 111,245 39,424 115,577 90,577 40,000 250,000 0 0 0 0 0 0 0 13,448 176,594 190,048 275,000 0 0 104,556 144,998 0 0 250,000 0 118,004 321,592 190,048 275,000 530,082 507,484 444,322 700,463 540,842 595,827 q,, CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET PARKING IN -LIEU -OF FUND PARKING IN -LIEU -OF FUND REVENUE Code: 150010 Amended Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Description Actual Actual Actual Budget Proiected Budget MISCELLANEOUS REVENUE 361100 Interest Income 0 0 0 0 0 0 361105 SBA Interest Earnings 929 1,393 672 1,376 119 141 363400 Parking In -Lieu -Of Fee 13,776 0 3,010 3,000 10,495 2,928 389991 Appropriation from PY Fund Balance 0 0 0 0 0 0 TOTAL MISCELLANEOUS REVENUE 14,705 1,393 3,682 4,376 10,614 3,069 TOTAL PARKING IN -LIEU -OF FUND 14,705 1,393 3,682 4,376 10,614 3,069 PARKING IN -LIEU -OF FUND EXPENDITURES Code: 150051 Amended Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Description Actual Actual Actual Budget Proiected Budget CAPITAL OUTLAY AND PROJECTS 606908 Parking 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY AND PROJECTS 0 0 0 0 0 0 NON -OPERATING 909990 Unappropriated 14,705 1,393 3,682 4,376 10,614 3,069 TOTAL NON -OPERATING 14,705 1,393 3,682 4,376 10,614 3,069 TOTAL PARKING IN -LIEU -OF FUND 14,705 1,393 3,682 4,376 10,614 3,069 0 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETI STORMWATER UTILITY FUND The Stormwater Utility Fund was established by the City to provide a dedicated funding source for the purpose of managing the City's stormwater system, to prepare, construct and manage betterments and improvements, regulate the use of the stormwater system, and perform routine maintenance and minor improvements. The Stormwater Utility Fee is assessed on a single residential ERU in the amount of $10.00 per month, or $120.00 per year (Resolution R-18-19). The Stormwater Utility Staff are responsible for the control and maintenance of the City's stormwater drainage system, consisting of 280 miles of swales, 50 miles of channels, 8.15 miles of canals and 310 catch basins, baffle boxes, and culvert structures for the purposes of flooding prevention and water quality improvement. The Stormwater staff also enforces compliance with Federal NPDES regulations and the City's Stormwater Management Plan for the purpose of improving the quality of stormwater runoff prior to discharge into the St. Sebastian River and the Indian River Lagoon. DescriDdon Total Revenues SUMMARY OF REVENUES AND EXPENDITURES FY 17/18 FY 18/19 FY 19/20 Actual Actual Actual Amended FY20/21 Budge FY20/21 Proiected FY 21/22 Budge $ 1,014,980 $ 2,076,432 $ 1,969,428 $ 2,084,558 $ 1,957,580 $ 1,956,244 Total Expenses $ 1,351,422 $ 1,537,182 $ 1,483,392 $ 2,522,467 $ 2,861,522 $ 2,110,947 Change in Unrestricted Reserves $ (336,442) 539,250 486,036 $ (437,909) $ (903,942) $ (154,703) FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Serviced and maintained 100% of City's baffle box treatment structures each quarter. ✓ Maintained City's numerous catch basins in a manner that protects water quality and ensures proper functioning during storm events. ✓ Replaced numerous road crossing culverts. ✓ Trained Division staff to be cross -trained and proficient with the multiple types of heavy maintenance equipment utilized for stormwater system construction and maintenance. ✓ Trained and certified all Division staff in the Maintenance of Traffic Operations (MOT - safe setup and operation of work zone within City ROWs) at the Intermediate and/or Advanced level. ✓ Contracted with a consultant to update the Stormwater Master Plan. q7 CITY OF SEBASTIAN, FLORIDA 20 21/2022 ANNUAL BUDGE'II FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Design and construct on -time and on -budget all Stormwater Utility Capital Projects funded for FY 2022. ➢ Complete the Stormwater Master Plan update. ➢ Work with the Stormwater Master Plan consultant to secure major amounts of available state and federal grants. ➢ Utilize an Integrated Pest Management approach for the maintenance and repair of the Elkcam Creek/Collier Creek canal system. ➢ Service and maintain 100% of City's baffle box treatment structures each quarter. ➢ Ensure the City's stormwater conveyance mowing contractor completes mowing and harvesting of excess vegetation on -budget and on -schedule. ➢ Effectively maintain the City's catch basins to protect water quality and ensure they can properly function during storm events. ➢ Replace road crossing culverts as needed. ➢ Continue efforts to complete stormwater work necessary to ensure recent road paving will be beneficial. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Miles of swales 280.0 280.0 280.0 280.0 280.0 Linear feet of swales reconstructed 28,500 28,500 10,000 28,500 20,000 Miles of ditches maintained 80.0 80.0 70.0 80.0 80.0 Catch basin and culverts maintained 205 205 150 205 205 Linear feet Main Ditches reconstructed 1,000 1,000 500 2,000 2,000 Road Crossing Pipe Replacements 20 20 9 20 20 STORMWATFR UrUMPROGRAM BUDGET' DESCRIPTION STAFFING NATURE OF ACTIVITY 20121 21122 55.00% 60.00% Drainage Maintenance - Clean and spray stormwater swales, ditches and canals. Maintain 9 miles of large canals. Maintain ditches, swales and side yard ditches. 20.00% 15.00% Catch basins, Manholes and Culverts - Hand clean and mow small drainage ditches. Maintain 310 catch basins and large/small culverts. 10.00% 10.00% General Administration - Preparation of budget, update service records. Maintain equipment records. Review contracts and construction drawings on City contract work. Meet with public as necessary. Coordinate employee training and education. 5.00% 10.00% Building Dept Related Reviews: Site Plan Review, Pool Drainage Plan Review, Fence Permits, Driveway Permits, and meeting with engineers, contractors, and public as necessary. 10.00% 5.00% Capital Projects - Planning, Design, Specifications Consultant Coordination Bidding and Contracts, Construction Management inspections. 100.000/0 100.000/0 Do FLORIDA 2021/2022 DT' ICIT'Y" ,...,, SEBASTIAN ANNUAL BUGE STORMWATER UTILITY DIVISION REVENUE Code: 163010 Account Number Descrintion CHARGES FOR SERVICES 363630 Stormwater Utility Fee 363631 Delinquent Stormwater Fees TOTAL CHARGES FOR SERVICES MISCELLANEOUS REVENUE 361100 Interest Income 361105 SBA Interest 361150 Other Interest 364100 Sale of Fined Assets TOTAL MISCELLANEOUS REVENUE TOTAL STORMWATER REVENUES USEOFUNRESTRIC MRESERVES TOTAL STORMWATER UIRM Amended Proposed FY17/18 FY18/19 FY19/20 FY20/21 FY20/21 FY21/22 Actual Actual Actual Budge Proiected Budge 970,113 1,969,967 1,853,143 2,039,714 1,952,000 1,952,000 28,979 68,701 59,008 0 0 0 999,092 2,038,668 1,912,151 2,039,714 1,952,000 1,952,000 15,654 27,087 12,101 40,000 4,695 3,404 0 9,801 6,244 4,844 765 840 234 875 681 0 120 0 0 0 38,250 0 0 0 15,888 37,764 57,277 44,844 5,580 4,244 1,014,980 2,076,432 1,969,428 2,084,558 1,957,580 1,956,244 336,442 0 0 437,909 903,942 154,703 1,351,422 2,076,432 1,969,428 2,522,467 2,861,522 2,110,947 STORMWATER UTILITYDNISION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for the Stormwater Utility Division is $ 2,110,947. This compares to the 2020-2021 projected expenditures of $ 2,861,522, a decrease of $ 750,575, or-26.23%. Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY20/21 FY 21/22 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 630,002 $ 848,908 $ 654,105 $ 708,142 $ 694,180 $ 866,404 $ 17244 Operating Expenses 719,157 536,317 613,330 864,144 818,635 926,543 107,908 Capital Outlay Z263 18,198 186,937 254,200 235,707 103,000 (132,707) Non -Operating - 133,759 29,019 695,981 1,113,000 215,000 (898,000) Total $ 1,351,422 $ 1,537,182 $ 1,483,392 $ 2,522,467 $ 2,861,522 $ 2,110,947 $ (750,575) Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes fiom Fiscal Year 2020-21 Projected Expenditures: Difference 1. Personal Sereces - Increase due to negotiated salary and insurance increases and two new positions. $ 172224 2. Operating irpenses - Increase due to anticipated equipment repairs, higher CDL training costs, and maintenance costs. $ 107,908 3. Capital Outlay- Decrease due to less equipment requested. $ (132,707) 4. Non -Operating - Decrease due to fewer large projects funded this year. $ (898,000) I B CITY OF SEASTANFLORIDA021202 . .. , , , , .. _ ,. / O FL .. .. , , 2„ANNUAL BUDGET PERSONAL SERVICES SCHEDULE STOR IWATER UTILITY DIVISION FELL TEM EQUIVALENTS Projected PAY Amended Expenditures Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Storrnwater Superintendent 50,871 / 91,568 1.00 1.00 1.00 1.00 78,250 80,750 Stormwater Utility Inspector 35,730 / 64,314 1.00 1.00 1.00 1.00 38,000 39,250 Maintenance Worker III 29,052 / 52,293 3.00 3.00 3.00 3.00 103,500 107,250 Maintenance Worker II 27,384 / 49,291 2.00 2.00 2.00 2.00 60,500 62,750 Maintenance Worker I 25,812 / 46,462 6.00 6.00 6.00 8.00 154,250 227,750 Clerical Assistant 11(P/T) $13.95/hour 0.50 0.50 0.50 0.50 13,750 17,500 13.50 13.50 13.50 15.50 TOTAL SALARIES $ 448,250 $ 535,250 Overtime 6,000 6,000 FICA Taxes 33,750 41,884 Clothing Allowance 1,420 1,800 Deferred Compensation 40,900 48,024 Group Health Insurance Premium 96,304 137,519 Health Reimbursement Account 25,615 38,000 Employee Assistance Program 193 238 Workers Comp Insurance 41,748 53,239 Additional Compensation - 4,450 Total Personal Services $ 694,180 $ 866,404 CAPITAL OUTLAY SCHEDULE STORMWATER UTILITY DIV1S ION -TO BE FUNDED FROM STORMWATER UTILITY FUND EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Compact Excavator 80,000 - - - 80,000 Aquatic Bucket 6,000 - - - 6,000 Bush Hog Attachment 3,500 - - - - 3,500 Swale/Driveway/Culvert Repairs 115,000 130,000 150,000 130,000 130,000 655,000 Stormwater Pond Fountains 13,500 - - - - 13,500 Concha Dam Replacement 100,000 - - - - 100,000 Tulip Drive Crossing - - 250,000 - - 250,000 Bay front Road Crossing - - - 250,000 - 250,000 Ocean Cove Drainage - - - - 350,000 350,000 $ 318,000 $ 130,000 $ 400,000 $ 380,000 $ 480,000 $ 1,708,000 STORMWATER UFQ.ITY DIVISION - TO BE FUNDED FROM DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Canal Restoration $ 500,000 $ 500,000 $ - $ - $ - $ 1,000,000 Sliplining/Roadway Pipes 250,000 120,000 130,000 145,000 160,000 805,000 $ 750,000 $ 620,000 $ 130,000 $ 145,000 $ 160,000 $ 1,805,000 100 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE'II STORM WATER UTILITY DIVISION EXPENDITURES Code: 163051 (Includes prior years General Fund Stormwater Account) Amended Proposed Account FY 17/18 FY 18/19 FY 19/20 FY20121 FY 20/21 FY 21122 Number PERSONAL Descrlation SERVICES Actual Actual Actual Budget Protected Budget 511200 Regular Salaries 438,891 575,906 422,939 464,013 448,250 535,250 511300 Temporary Salaries 8,244 12,960 11,408 0 0 0 511400 Overtime 8,653 5,950 6,412 6,000 6,000 6,000 512100 FICA Taxes 34,237 45,056 33,567 35,973 33,750 41,894 512215 Clothing Allowance 1,100 1,300 1,540 1,560 1,420 1,800 512225 Deferred Compensation 38,596 52,117 37,548 40,964 40,900 48,024 512301 Croup Health Insurance Premium 76,139 89,950 83,887 92,356 96,304 137,519 512307 Health Reimbursement Account 0 8,284 19,242 26,000 25,615 38,000 512309 Employee Assistance Program 0 199 201 206 193 238 512400 Worker's Comp Insurance 24,142 57,184 37,362 41,070 41,748 53,239 512700 Additional Compensation 0 0 0 0 0 4,450 TOTAL PERSONAL SERVICES 630,002 848,908 654,105 708,142 694,180 866,404 OPERATING EXPENSES 533100 Professional Services 120 237 0 38,633 38,633 0 533201 Admin Svcs Provided by GF 0 0 80,555 89,345 89,345 90,989 533400 Other Contractual Services 122,568 2,352 3,121 4,107 6,075 4,315 533411 Permit Fees 7,988 0 0 0 0 0 533420 Pest/Weed Control 24,382 26,023 27,811 49,165 49,165 63,000 533425 Contract Mowing Services 288,668 281,080 246,700 366,072 345,500 373,842 534000 Travel and Per Diem 0 0 0 2,000 0 2,000 534101 Telephone 1,793 1,314 668 600 87 0 534105 Cellular Telephone 1,473 1,920 1,128 1,500 1,230 1,488 534110 Internet Services 163 101 448 435 232 240 534120 Postage 12,256 46 385 100 100 100 534310 Electric 7,068 5,770 9,381 9,200 1,500 9,000 534320 Water/Sewer 1,115 867 868 1,050 1,075 1,080 534380 Trash Pickup/Hauling 6,172 797 1,838 2,002 2,000 2,500 534400 Rents and Leases 0 6,000 3,000 0 0 0 534420 Equipment Leases 964 3,120 19,903 16,895 16,895 17,500 534500 Insurance 0 21,022 19,066 22,193 22,193 23,305 534620 R & M - Vehicles 24,109 18,573 18,015 16,950 22,000 18,000 534630 R & M - Office Equipment 22 26 99 120 120 144 534640 R & M - Operating Equpment 126,502 67,299 87,037 112,293 90,000 136,500 534920 Legal Ads 0 945 1,517 945 945 1,500 535200 Departmental Supplies 3,761 5,440 4,010 3,500 5,250 5,760 535210 Computer Supplies 420 395 1,356 300 300 2,300 535230 Small Tools and Equipment 2,944 8,644 2,709 3,000 3,000 3,000 535260 Gas and Oil 42,590 49,120 32,806 39,000 40,000 50,000 535270 Uniforms and Shoes 2,868 3,068 3,543 3,420 3,900 4,980 535275 Safety Equipment 416 566 2,665 2,000 2,000 2,000 535310 Road Materials & Supplies 7,667 4,638 11,304 3,800 3,800 4,200 535320 Sod 8,990 9,850 6,286 11,000 11,000 25,000 535350 Cement 1,457 2,499 4,374 7,990 7,990 9,000 535355 Culvert Pipes 19,958 13,119 19,034 50,329 50,000 53,000 535410 Membership & Professional Dues 165 180 857 1,250 1,800 1,800 535450 Training and Education 2,561 1,309 2,848 4,950 2,500 20,000 TOTAL OPERATING E XPENDrIURES 719,157 536,317 613,330 864,144 818,635 926,543 CAPITAL OUTLAY 606300 IOTB 0 0 0 0 0 13,500 606400 Vehicles and Equipment 2,263 18,198 186,937 254,200 235,707 89,500 TOTAL CAPITAL OUTLAY 2,263 18,198 186,937 254,200 235,707 103,000 NON -OPERATING 909363 Interfund Trfrto CIP Fund 363 0 133,759 29,019 695,981 1,113,000 215,000 TOTAL NON -OPERATING 0 133,759 29,019 695,981 1,1 13,000 215,000 TOTAL STORMWATER UTILITY 1,351,422 1,537,182 1,483,392 2,522,467 2,861,522 2,110,947 OTHER FINANCING USES 909990 Unappropriated 0 539,250 486,036 0 0 0 TOTAL EXPENDITURES AND OTHER USES 1,351,422 2,076,432 1,969,428 2,522,467 2,861,522 2,110,947 EM CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET RECREATION IMPACT FEE FUND The Recreation Impact Fee was established to enable the City to allow growth and development to proceed in the City in compliance with the adopted Comprehensive Plan, and to regulate growth and development so as to require growth and development to share in the burden of growth by paying its pro rats share for the reasonably anticipated expansion costs of the recreational system improvements. Additionally, the City through impact fees seeks to provide an equitable, fair share basis for new and expanded recreational facilities concurrent with the impact and needs generated by new development. (Ordinance 0-01-15) RECREATION IMPACT FEE FUND REVENUE Code: 160010 Account Number Description MISCELLANEOUS REVENUE 361100 Interest Income 361105 SBA Interest Earnings 363270 Recreation Impact Fee TOTAL MISCELLANEOUS REVENUE Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Proiected Budget 9,053 9,989 1,460 3,500 3,500 7,000 3,499 4,262 1,688 1,500 1,500 3,000 141,050 129,550 143,875 150,000 170,300 150,000 153,602 143,801 147,023 155,000 175,300 160,000 NON -REVENUE SOURCES 389991 Appropriation From PY Fund Balance 302,182 155,888 333,137 100,317 18,751 65,000 TOTAL NON -REVENUE SOURCES 302,182 155,888 333,137 100,317 18,751 65,000 TOTAL RECREATION IMPACT FEE 455,784 299,689 480,160 255,317 194,051 225,000 RECREATION IMPACT FEE FUND EXPENDITURES Code: 160051 Account Number Description CAPITAL OUTLAY AND PROJECTS 606300 Improvements Other Than Bldgs TOTAL CAPITAL OUTLAY AND PROJECTS OPERATING EXPENDITURES 533100 Professional Services TOTAL OPERATING EXPENDITURES NON -OPERATING 909132 Transfer to CIP Fund 320 909990 Unappropriated TOTAL NON -OPERATING TOTAL RECREATION IMPACT FEE Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Proiected Budget 0 0 0 0 0 0 0 0 0 0 0 0 19,600 0 0 0 0 0 19,600 0 0 0 0 0 436,184 299,689 480,160 255,317 194,051 225,000 0 0 0 0 0 0 436,184 299,689 480,160 255,317 194,051 225,000 455,784 299,689 480,160 255,317 194,051 225,000 io2- Gil' OF SE��T�N HOME OF PELICAN ISLAND CITY OF SEBASTIAN FLORIDA ANNUAL BUDGET FISCAL YEAR 2021-2022 DEBT SERVICE FUNDS Draft as of August 18, 2021 (CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETI cnvoF SE��T�N HOME OF PELICAN ISLAND This Page Intentionally Left Blank W q I CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET STORMWATER UTILITY REVENUE DEBT SERVICE FUND This debt service fund was used to record debt service payments associated with the Stormwater Utility Revenue Bonds, Series 2003. The stormwater utility tax backed revenue bonds were for nineteen (19) years. The Bonds were refinanced using Bank Notes on December 18, 2013. The outstanding debt for this fund will be $400,529 as of September 30, 2021. The debt proceeds were used to improve the stormwater system according to the adopted stormwater master plan. The improvement projects included Twin Ditch, Periwinkle Drive, Middle Stonecrop, and Collier Creek. It will be totally paid with the final payment on May 1, 2022. STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND REVENUE Code: 263010 Amended Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Description Actual Actual Actual Budget Projected Budget MISCELLANEOUS REVENUE 361100 Interest Income 3,771 5,464 2,165 1,000 600 600 TOTAL MISCELLANEOUS REVENUE 3,771 5,464 2,165 1,000 600 600 NON -REVENUE SOURCES 381130 Interfund Trfr from 130 DST 403,792 402,914 401,355 400,961 400,961 233,403 389991 Appropriation from PY Fund Balance 0 0 0 0 0 167,831 TOTAL NON -REVENUE SOURCES 403,792 402,914 401,355 400,961 400,961 401,234 TOTAL DEBT SERVICE FUND 407,563 408,378 403,520 401,961 401,561 401,834 STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND - EXPENDITURES Code: 263051 Amended Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Number Description Actual Actual Actual Budget Projected Budget DEBT SERVICE 707163 Principal - Stormwater Series 2003 707263 Interest - Stormwater Series 2003 909990 Unappropriated TOTAL DEBT SERVICE TOTAL DEBT SERVICE FUND 371,000 377,000 382,000 387,000 387,000 33,078 26,659 20,137 13,529 13,529 3,485 4,719 1,383 1,432 1,032 407,563 408,378 403,520 401,961 401,561 407,563 408,378 403,520 401,961 401,561 395,000 6,834 401,834 401,834 165 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGETI CM OF HOME OF PELICAN ISLAND This Page Intentionally Leff Blank 0(0 CITYOF SEAT-�1 HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA ��T►"alls :1L�Zcwl FISCAL YEAR 2021-2022 ENTERPRISE FUNDS Draft as of August 18, 2021 i6� MCITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET WY OF SE 7 HOME OF PELICAN ISLAND This Page Intentionally Left Blank 1616 (CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET MUNICIPAL GOLF COURSE The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes an 18-hole golf course that is 6,717 yards in length and par 72, driving range, putting and chipping green, restaurant, lounge, and fully stocked Pro Shop. The Golf Course is established as an enterprise fund of the city. The fund is divided into three areas: Administration, Greens Division, and Carts Division. GOLF COURSE SUMMARY OF REVENUE / EXPENSES Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 Descriution Actual Actual Actual Rudget Proiected Total Revenues $ 1,501,945 $ 1,406,022 $ 1,527,331 $ 1,503,081 $ 1,499,217 $ FY 21/22 13u ket 1,546,316 Total GC Administration Division 955,566 669,768 661,002 756,020 738,823 787,755 Total GC Greens Division 578,143 566,101 579,658 602,483 590,837 588,980 Total GC Carts Division 98,493 99,341 108,159 154,154 163,971 188,290 Total Expenses 1,632,202 1,335,211 1,348,818 1,512,657 1,493,631 1,565,025 Change in Unrestricted Reserves $ (130,257) $ 70,812 $ 178,514 $ (9,576) $ 5,586 $ (18,709) GOLF COURSE FUND REVENUE Code:410010 The Fiscal Year2021-2022 proposed budget for Golf Course fund revenue is $1,546,316. This compares to the 2020-2021 projected revenue of $1,499,217, an increase of $ 47,099, or 3.14%. FY 17/18 Description Actual Charges for services $ 1257,047 $ Non -operating revenues 244,897 Use of Unrestricted Reserves 130257 Total revenues $ 1,632,202 $ Amended FY 18/19 FY 19/20 FY20/21 FY20/21 FY21/22 Actual Actual Budget Proiected Budget Difference 1,400,898 $ 1,524,949 $ 1,503,081 $ 1,498,767 $ 1,546,316 $ 47,549 5,124 2,382 - 450 - (450) - - 9,576 - 18,709 18,709 1,406,022 $ 1,527,331 $ 1,512,657 $ 1,499217 $ 1,565,025 $ 65,808 Fiscal Year2021-22 Proposed Budget: Major Current Level Changes from 2020-21 Projected Revenue 1. Charges for sereces - Increase due to anticipated additional memberships and rounds played as well as fee increases. 2. Non -operating revenues - Decrease due to lower anticipated interest. Difference $ 47,549 $ (450) TOE (CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET'I GOLF COURSE REVENUE Code: 410010 Account Number Description CHARGES FOR SERVICES 347501 Green Fees 347502 Cart Rentals 347510 Driving Range Fees 347512 Club Storage Fees 347513 Club Rentals Fees 347521 Membership Fees 347522 Handicap Fees 347523 Resident Card Fees 347530 Non -Taxable Sales 347540 Pro Shop Sales 362100 Rents and Royalties 366000 Contributions & Donations 369400 Reimbursements 369900 Other Miscellaneous Revenues 369941 Sales Tax Commissions 369945 Pro Lesson Fees 369995 Cash Over/Short TOTAL CHARGES FOR SERVICES NON -OPERATING REVS UE 334451 FDOT JPA Revenue 361100 Interest Earnings 364100 Sale of Fixed Assets 365000 Sale of Surplus 381001 Interfund Transfer from 001 GF 381130 Interfund Transfer from Fund 130 381148 Interfund Transfer from Fund 480 TOTAL NON -OPERATING REVENUE TOTAL GOLF COURSE REVENUES USE OF UNRESTRIC M RESERVES TOTAL GOLF COURSE SOURCES Amended FY 21/22 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 Proposed Actual Actual Actual Budget Protected Budget 408,307 448,684 502,576 473,960 473,960 483,439 573,552 643,304 683,628 672,000 672,000 685,440 41,141 45,651 52,385 47,200 47,200 48,144 2,795 3,175 3,185 3,252 3,247 3,252 2,626 2,752 2,304 2,600 2,600 2,750 94,877 96,306 101,928 117,897 116,330 137,103 4,500 4,940 5,390 5,500 4,752 5,000 30,047 32,244 32,384 34,000 32,000 32,477 26 38 73 40 45 50 81,460 87,462 101,711 108,172 108,172 110,000 17,592 27,463 30,001 30,000 30,001 30,001 0 0 0 0 0 0 5,139 5,206 2,834 3,000 3,000 3,000 1,925 1,124 2,966 2,000 2,000 2,000 360 360 360 360 360 360 2,441 2,113 3,279 3,000 3,000 3,200 260 75 (54) 100 100 100 1,257,047 1,400,898 1,524,949 1,503,081 1,498,767 1,546,316 50,000 0 0 0 0 0 (3,403) 3,570 771 0 450 0 48,605 1,512 1,380 0 0 0 0 43 231 0 0 0 11,320 0 0 0 0 0 138,375 0 0 0 0 0 0 0 0 0 0 0 244,897 5,124 2,382 0 450 0 1,501,945 1,406,022 1,527,331 1,503,081 1,499,217 1,546,316 130,257 0 0 9,576 0 18,709 1,632,202 1,406,022 1,527,331 1,512,657 1,499,217 1,565,025 IM) (CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET GOLF COURSE ADMINISTRATION Administration is responsible for the management of the entire golf course. This includes, but is not limited to: preparing and administering golf course budget; hiring, training and supervision of all employees; promoting the game of golf through lessons and clinics, tournaments and league play; golf shop operations including retail marketing; facility and clubhouse management including the restaurant, advertising and promotions; and golf course maintenance. This division handles all computer operations, monies, and reconciles and balances all cash operations, points of sale, tee times and the web site. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ $1.5 million in total revenue ✓ $620,000 in cart revenue ✓ $513,000 in greens fee revenue ✓ 52,035 rounds ✓ $65,561 in Annual Memberships ✓ $30,000 in Discount Card Sales ✓ $90,000 in Golf Shop sales ✓ $54,000 in Driving Range sales ✓ $4,000 in Professional Golf Lessons ✓ $3,630 in USGA Golf Handicap memberships ✓ $30,000 collected in rent revenue ✓ 6 golf tees renovated, enlarged, and re -grassed with Celebration Bermuda. ✓ Re -powered entire golf cart fleet, totaling 480 lead -acid batteries. ✓ Through a combined effort and alliance with the Indian River Golf Foundation, offered numerous clinics and events for junior golfers. ✓ Organized and conducted over 10 charitable events as well as offered daily leagues and weekly and monthly traveling leagues. FISCAL YEAR 2022 GOALS & OBJECTIVES ➢ Strive to continue, instill, and improve quality, unsurpassed customer service. ➢ Strive for total revenue to meet or exceed $1.5 million in revenue and for rounds to meet or exceed 60,000 total rounds. ➢ Continue to offer a fully -stocked discount golf shop, complete with quality, name -brand merchandise and competitive prices while fulfilling the wants and needs of our customers. ➢ In order to ensure a high -degree of repeat play from our customers, continue to offer a variety of daily leagues, tournaments and special / charity events. ➢ In order to promote the great game of golf, thus ensuring another way to create repeat play from our customers, continue to offer clinics, lessons and other events and continue our long-standing agreement with the Indian River Golf Foundation. ➢ Continue to place constant attention on all facilities and grounds, ensuring all areas are well -maintained and presentable to the public, with the goal of exceeding expectations, especially when related to all golf course grounds and turf, with heavy emphasis on (in order) greens, tees & fairways. ICITY22 ANNUAL BUDGETq OF SEBASTIAN, FLORIDAFL RIDA 2021/2 PERFORMANCE MEASURES SERVICE PROGRAM Number of Annual Fees Sold Single Resident Family Resident Resident/Discount Cards TOTAL ANNUAL FEES SOLD Annual Fee Rounds (Daily Fee Rounds (TOTAL NUMBER OF ROUNDS PLAYED Actual Actual Actual Projected Projected 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 123 134 152 158 184 67 76 72 78 90 56 58 80 80 94 643 690 693 710 695 766 824 845 868 879 8,013 9,345 10,917 9,500 12,051 33,919 36,471 41,474 40,500 42,000 41,932 45,816 52,391 50,000 64,051 GOLF COURSE ADMINISTRATION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIYITY 20121 21122 30.001/6 30.001/o General Suneresion - Provide effective, responsive and professional management, direction, control of daily golf operations, including training and forethought for innovative and practical improvements. 20.00% 20.00% Pro Shop- Provide friendly, consistent quality service to the public. The result of this direct contact combined with the amenities offered, produces customer satisfaction. 20.001/o 20.001/o Control of Course Play - Provide for orderly starting of play, speed and flow of play, and prevention of free play and abuse to golf course grounds, to enhance the enjoyment of the game as well as promoting return play. 20.00% 20.001)/o Golf Course Administration - Supervise all Golf Course operations, preparation of budget, supervision of capital improvement programs. 10.00% 10.00% Promote the Game of Golf - Provide golf instruction, junior and adult clinics, golf tournaments, charity events, speaking engagements, advertisements, and other creative measures to attract and promote return play to Sebastian Golf Course 100.000/0 100.000/0 112 pCITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET GOLF COURSE ADMINISTRATION BUDGET SUMMARY The Fiscal Year 2021-2022 projected budget for Golf Course Administration is $ 787,755. This compares to the 2020-2021 projected expenses of $ 738,822, an increase of $ 48,933, or 6.62% Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 258,649 $ 276,996 $ 280,310 $ 303,929 $ 296,010 $ 316,470 $ 20,460 Operating Expenses 385,878 373,277 372,479 378,725 369,447 375,200 5,753 Capital Outlay 303,920 10,892 - - - 25,000 25,000 Transfers 7,118 8,604 8,213 73,366 73,366 71,085 (2,281) Contingency - 70,812 178,514 - - - Total $ 955,566 $ 669,768 $ 661,002 $ 756,020 $ 738,822 $ 787,755 $ 48,933 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenses: Difference 1. Personal Services - Increase due to negotiated salary and insurance increases. $ 20,460 2. Operating Expenses - Increase due primarily to higher cost of pro shop inventory and insurance. $ 5,753 3. Capital Outlay - Increase due to parking lot and ditch improvements requested this year. $ 25,000 4. Transfers - Decrease due to lower interest rate on loan repayment. $ (2,281) PERSONAL SERVICES SCHEDULE GOLF COURSE ADMINISTRATION FULL TIME EQUIVALENTS Projected PAY Amended Expense Budget POSITION RAN E 19/20 20/21 20/21 21/22 20/21 21/22 Golf Course Director 64,487 / 116,076 1.00 1.00 1.00 1.00 $ 111,000 $ 115,000 Administrative Assistant 30,821 / 55,478 1.00 1.00 1.00 1.00 61,500 61,500 Assistant Golf Pro (P/T) 22,282 / 40,107 0.50 0.50 0.50 0.50 21,000 20,000 Cashier (P/T) 20,988 / 37,778 1.50 1.50 1.50 1.50 29,250 41,500 4.00 4.00 4.00 4.00 TOTAL SALARIES $ 222,750 $ 238,000 Overtime 2,000 2,500 Lesson Bonus 2,400 2,400 FICA Taxes 17,375 18,628 Deferred Compensation 16,000 16,155 Group Health Insurance Premium 24,150 25,516 Health Reimbursement Account 6,550 8,000 FxWloyee Assistance Program 32 32 Worker's Comp Insurance 4,753 4,639 Additional Compensation - 600 Total Personal Services $ 296,010 $ 316,470 CAPITAL OUTLAY SCHEDULE GOLF COURSE ADMINISTRATION -TO BE FUNDED BY GOLF COURSE FUND EXPENDITURES PER FISCAL YEAR Descrindon 2021/22 2022/23 2023/24 2024/25 2025/26 TOTAL Ditch # 15 Improvements $ 20,000 $ - $ - $ - $ - $ 20,000 Parking Lot Improvements 5,000 - - - - 5,000 $ 25,000 $ - $ - $ - $ - $ 25,000 113 1. PCITY 0.F SEBAST ,,. F IAN, FLORIDA 2021/2022 ANNUAL BUDGETp GOLF COURSE ADMINISTRATION DIVISION Code: 410110 Account Number Description PERSONAL SERVICES: 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 511500 Lesson Bonus 512100 FICA Takes 512225 Deferred Compensation 512301 Group Health Insurance Premium 512307 Health Reimbursement Account 512309 Employee Assistance Program 512400 Worker's Comp Insurance 512600 OPEB Accrued Expense 512700 Additional Compensation TOTAL PERSONAL SERVICES OPERATING EXPENSES: 347541 Cost of Sales -Pro Shop 533100 Professional Services 533200 Audit Fees 533201 Admin Services provided by GF 533400 Other Contractual Services 533420 Pest/Weed Control 533440 Electronic Security Services 534101 Telephone 534105 Cellular Telephone 534110 Internet Access 534120 Postage 534310 Electric 534320 Water/Sewer 534420 Equipment Leases 534445 Airport Property Lease 534500 Insurance 534610 R & M - Buildings 534630 R & M - Office Equipment 534640 R & M -Operating Equipment 534685 R & M - Grounds M aintenance 534845 Golf Course Promotions 534846 Golf Course Advertising 535200 Departmental Supplies 535205 Bank Charges 535210 Computer Supplies 535220 Cleaning Supplies 535230 Small Tools and Equipment 535270 Uniforms and Shoes 535410 Dues and Memberships 535710 Non -Ad Valorem Tax TOTAL OPERATING EXPENSES CAPITAL O UTLAY: 606220 Building Improvements 606400 Vehicles and Equipment 606900 Infrastructure TOTAL CAPITAL OUTLAY NON -OPERATING EXPENSES 909101 Interfund Trfr to 001 GF 909480 1nterfund Trfr to 480 Bldg 909541 Intrafund Trfr to GC Capital TOTAL NON -OPERATING EXPENSES TOTAL GOLF COURSE ADMINISTRATION OT M FINANCING [ISFS 909990 Unappropriated TOTAL EXPENDITURES AND OTHER USES Amended FY 21/22 FY 17/18 FY I8/19 FY 19/20 FY 20/21 FY 20121 Proposed Actual Actual Actual Budget Pro ected By&e 175,084 194,053 206,950 228,872 222,750 238,000 13,164 11,182 0 0 0 0 1,654 1,329 2,557 2,500 2,000 2,500 923 938 1,729 2,000 2,400 2,400 14,591 15,042 15,706 17,636 17,375 18,628 13,596 14,115 14,461 16,124 16,000 16,155 27,583 29,162 27,076 24,080 24,150 25,516 8,441 6,919 8,009 8,000 6,550 8,000 0 32 32 32 32 32 3,560 4,225 3,791 4,685 4,753 4,639 55 0 0 0 0 0 0 0 0 0 0 600 258,649 276,996 280,310 303,929 296,010 316,470 59,803 64,066 79,444 70,000 60,000 65,000 2,607 3,373 3,302 3,300 3,100 3,300 3,350 3,298 3,294 3,593 3,593 3,952 93,000 88,350 97,185 106,065 106,065 106,065 11,975 4,719 320 250 250 250 2,078 1,397 824 890 888 1,000 454 359 0 0 0 0 3,901 3,651 3,883 3,936 527 325 297 267 352 300 270 420 765 387 464 430 415 426 15 90 78 50 50 75 16,408 9,149 12,827 9,500 13,450 13,440 13,768 9,389 11,992 11,550 12,690 12,660 936 927 705 600 645 645 106,000 106,000 106,000 106,135 106,135 106,135 8,442 9,183 8,227 11,717 11,717 12,303 11,407 14,389 565 3,200 3,200 3,200 648 813 519 989 480 480 461 0 0 0 0 0 3,986 0 0 0 0 0 199 0 0 100 17 100 2,571 560 0 1,550 1,550 1,000 2,002 1,835 2,294 2,381 2,381 2,400 29,156 34,914 31,296 30,000 30,000 30,000 0 0 0 119 119 119 1,924 4,583 2,363 4,500 4,500 4,500 0 0 0 0 0 0 0 0 0 455 300 300 1,351 512 0 525 515 515 8,374 11,065 6,545 6,590 6,590 6,590 385,878 373,277 372,479 378,725 369,447 375,200 236,366 0 0 0 0 0 20,491 10,892 0 0 0 0 47,063 0 0 0 0 25,000 303,920 10,892 0 0 0 25,000 0 0 0 35,000 35,000 35,000 7,118 9,604 8,213 38,366 38,366 36,085 0 0 0 0 0 7,118 8,604 8,213 73,366 73,366 71,085 955,566 669,768 661,002 756,020 738,823 787,755 0 70,812 178,514 0 5,586 0 955,566 7409580 839,516 756,020 744,409 787,755 III CITY OF SEBASTIAN, FLORIDA 2 021/2022 ANNUAL BUDGET GOLF COURSE GREENS DIVISION The Golf Course Greens Division is responsible for administration of an independent golf course maintenance contract which will ensure that the overall care and quality of the golf course is compatible to maintaining high standards, thus ensuring a quality golf course with excellent turf conditions which will guarantee repeat play from our customers, as well as create an excellent image and respectability among the golf course community throughout the State of Florida. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ In addition to new tees installed in the summer of 2020 (holes 1,3,8,9,10&15), added new tees on holes 4 (two tees), 6,7,14 & 17. ✓ All daily, weekly, monthly and quarterly golf course maintenance tasks, projects and special requests always completed in a timely manner. ✓ Numerous compliments from our patrons. ✓ Continued to test, monitor and make adjustments regarding soil profiles, specifically on greens and tees. ✓ Maintained all necessary reports and data as required by the St. Johns River Water Management District and delivered these reports to St. Johns in a timely manner. FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Maintain an excellent working relationship with our golf course maintenance contractor; International Golf Maintenance, Inc. and always keep lines of communication open and available with the Head Golf Course Superintendent and all maintenance staff. ➢ Strive to maintain entire golf course in the best condition possible, with heavy emphasis on green speed and ball roll on the putting greens. ➢ Monitor all equipment selections, usage and maintenance in order to make certain that the equipment is in the best possible working condition and hydraulic leaks are kept to a minimum. ➢ Continue to meet with the Superintendent and/or Assistant Superintendent daily to address any and all concerns, discuss upcoming events, weather and any irrigation issues, etc. ➢ Understanding that our patrons like to see yearly improvements, continue to look at all golf course areas and look for ways to improve areas as economically and efficiently as possible. ➢ Move forward with drainage improvements, including holes 10 (enlarge retention area) & 15 (pipe ditch running across fairway, re -grade area for maximum drainage and apply 419 Bermuda sod). PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Greens (Acres) 4 4 4 4 4 Tees (Acres) 4 4 4 4 4.5 Fairways (Acres) 22 22 22 22 22 Rough - Bermuda / Bahia (Acres) 35 / 25 35 / 25 35 / 25 35 / 25 35 / 25 Sand Bunkers (Acres) 4 4 4 4 4 Lakes and Ponds (Linear Feet) 10,000 10,000 10,000 10,000 10,000 Non -Play Area (Acres) 20 30 30 30 30 Holes Maintained 18 18 18 18 18 Practice areas (acres total) 5 5 5 5 5 115 ICITY OF SEBAST IAN, FLORIDA 2021/2022 ANNUAL BUDGET GOLF COURSE GREENS PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 20121 21122 90.000/0 90.00% Golf Course Maintenance - Provide administrative oversight of independent golf course maintenance contract which provides daily turf care resulting in the quality appearance and playability of the golf course. Keeping the golf course in the best possible condition throughout the year adds to the enjoyment of the customers and insures return play. 10.00% 10.00% Eauimuent Maintenance - Continue tracking equipment use and repair to insure proper maintenance and availability of equipment. 100.00% 100.000/0 GOLF COURSE GREENS DIVISION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Golf Course Greens Division is $ 588,980. This compares to the 2020-2021 projected expenses of $ 590,837, a decrease of $1,857, or -.31%. Operating Expenses Capital Outlay Non -Operating Total FY 17/18 FY 18/19 Actual Actual $ 578,143 $ 566,101 $ Amended FY 19/20 FY20/21 FY20/21 Actual Budget Projected 579,658 $ 589,054 $ 577,408 $ - 13,429 13,429 FY 21/22 Budget Difference 588,980 $ 11,572 - (13,429) $ 578,143 $ 566,101 $ 579,658 $ 602,483 $ 590,837 $ 588,980 $ (1,857) Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenses: 1. Operating Expenses - Increase due to contractual increase in maintenance contract. 2. Capital Outlay - Decrease due to no capital outlay requested this year. 3. Non -Operating - No change. Difference $ 11,572 $ (13,429) In OF SEASTIAN FLORIDA 2021/ ICITY B „ , ---, „ , 2022 ANNUAL BUDGET GOLF COURSE GREENS DIVISION Code:410120 Account Number Description OPERATING EXPENSES 533420 Pest/Weed Control 533445 Groundskeeping Service 534310 Electric 534610 R & M - Buildings 534640 R & M-Operating Equipment 534680 R & M - Irrigation Systems 534685 R & M - Grounds Maintenance 535200 Departmental Supplies TOTAL OPERATING EXPENSES CAPITAL OUTLAY 606300 Improvements Other Than Buildings 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL GREENS DIVISION Amended FY 21/22 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 Proposed Actual Actual Actual Budge Projected Budge 0 0 120 120 120 120 546,385 546,385 557,313 568,459 557,313 568,460 11,541 11,584 12,053 11,575 11,075 11,400 628 0 0 500 500 750 290 94 82 0 0 0 4,057 6,991 7,216 5,500 5,500 5,500 15,242 855 2,798 2,650 2,650 2500 0 193 75 250 250 250 578,143 566,101 579,658 589,054 577,408 588,980 0 0 0 0 0 0 0 0 0 13,429 13,429 0 0 0 0 13,429 13,429 0 5781143 566,101 579,658 602,483 590,837 588,980 117 CITY OF SEBASTIAN, FLORIDA 021/2022 ANNUAL BUDGET GOLF COURSE CARTS DIVISION The Golf Course Carts Division many times provides the first and last contact with customers. They maintain golf carts in operational and clean condition for customers, service driving range and water station, maintain and clean all surrounding areas including the cart barn, cart staging area, cart wash area, starter station, locker room and driving range. Facilitates preventative maintenance on golf carts including battery checks, greasing and tire pressure. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Re -powered entire fleet of 80 golf carts; each with 6 new lead -acid batteries, totaling 480 batteries. ✓ Performed preventative maintenance on entire fleet consistently with monthly work accomplished regarding tires, grease fittings and water level in batteries. ✓ Maintained range cart and all range accessories including range balls, club washers, bag racks, range baskets, etc. ✓ Obtained over 10,000 range balls throughout year. ✓ Maintained all outside areas around cart staging area, cart barn, starter station and ice water shed. FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Continue to offer quality, unsurpassed customer service, always greeting customers with a smile and simply asking "what can we do to make your day better?" ➢ Continue to maintain cart fleet with attention to cleanliness, batteries, grease fittings and water level in batteries. ➢ Strive to maintain areas around the cart staging area, cart barn, starter station and ice water shed in order for the areas to be acceptable and appealing to our patrons. ➢ Continue to provide a ranger on the golf course during peak -play periods. ➢ Continue to offer a quality, clean range ball at little to no cost to the golf course. PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Electric Golf Carts 80 80 80 80 80 Tires Maintained 332 324 324 324 324 Grease Fittings Maintained 32 324 324 324 324 Range Carts 1 1 1 1 1 Ranger Carts 1 1 0 0 0 Batteries Maintained 483 488 481 481 481 lBeverage Carts 1 1 0 0 0 GOLF COURSE CARTS DIVISION PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIYITY 20121 21/22 30.00% 30.00% General Maintenance and Care of Golf Carts - Clean and maintain golf carts in operational condition for guests use and maintain operational cart bam. 30.00% 30.00% Golf Course Facilities - Maintenance and care of Cart Barn, Driving Rang, Water Station, and general area around Golf Shop and starter area 40.00% 40.00% Customer Service - Provide unsurpassed customer service to our members. 100.00% 100.00% ' 118 KITY-OF SEBASTIAN FLORIDA 2021/2022 ANNUAL BUDGET GOLF COURSE CARTS DIVISION BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for Golf Course Carts Division is $ 188,290. This compares to the 2020-2021 projected expenses of $163,970, an increase of $ 24,320, or 14.83%. Amended FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 89,401 $ 91,582 $ 99,041 $ 95,248 $ 105,065 $ 133,655 $ 28,590 Operating Expenses 987 1,365 1,108 2,515 2,515 2,944 429 Capital Outlay - - 3,716 - - - - Debt Service 8,105 6,394 4,294 56,391 56,391 51,691 (4,700) Total $ 98,493 $ 99,341 $ 108,159 $ 154,154 $ 163,971 $ 188,290 $ 24,319 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenses: Difference 1. Personal Services - Increase due to negotiated pay increases. $ 28,590 2. Operating Expenses - Increase due to anticipated higher maintenance costs. $ 429 3. Capital Outlay - No change. $ - 4. Debt Service - Decrease due to final payment being made on current lease. $ (4,700) PERSONAL SERVICES SCHEDULE GOLF COURS E CARTS D"ION FULL TIME EQUIVALENTS Projected PAY Amended EKpense Budget POSITION RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Cart Attendants (P/T) 8.46 / 14.49 5.00 5.00 5.00 5.00 $ 92,195 $ 118,000 5.00 5.00 5.00 5.00 'DOTAL SALARIES $ 92,195 $ 118,000 Overtime 3,130 3,500 FICA Taxes 7,923 9,333 Worker's Compensation 1,817 2,322 Additional Compensation 0 500 Total Personal Services S 105,065 S 133,655 (1) For P/T Cart Attendants (5) equals (10) positions M . ADE CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUL BUGT ,`.... GOLF COURSE CARTS DIVISION Code: 410130 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511300 Temporary Salaries 511400 Overtime 512100 FICA Taxes 512400 Worker's Comp Insurance 512700 Additional Compensation TOTAL PERSONAL SERVICES OPERATING EXPENSES 533420 Pest/Weed Control 534610 R & M - Buildings 534640 R & M-Operating Equipment 535200 Departmental Supplies 535220 Cleaning Supplies 535230 Small Tools and Equipment TOTAL OPERATING EXPENSES CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY NON -OPERATING EXPENSES Amended FY 21/22 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 Proposed Actual Actual Actual Budget Projected Budget 44,071 38,641 86,967 83,467 92,195 118,000 36,065 43,202 0 0 0 0 1,774 1,545 3,486 3,500 3,130 3,500 6,067 6,358 7,060 6,492 7,923 9,333 1,425 1,835 1,528 1,789 1,817 2,322 0 0 0 0 0 500 89,401 91,582 99,041 95,248 105,065 133,655 0 0 144 144 144 144 0 0 41 500 500 500 504 959 783 1,571 1,571 2,000 433 342 140 250 250 250 11 44 0 50 50 50 39 20 0 0 0 0 987 1,365 1,108 2,515 2,515 2,944 0 0 3,716 0 0 0 0 0 3,716 0 0 0 707145 Principal - Golf Course Loan 0 0 0 53,602 53,602 50,801 707245 Interest - Golf Course Loan 8,105 6,394 4,294 2,789 2,789 890 TOTAL NON -OPERATING EXPENSES 8,105 6,394 4,294 56,391 56,391 51,691 TOTAL CARTS DIVISION 98,493 99,341 108,159 154,154 163,971 188,290 CAPITAL OUTLAY SCHEDULE GOLFCOURSECARTS -TO BE FUNDED BYGOLFCOURSEFUND EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2.023/24 2024/25 2025/26 TOTAL Range Picker $ - $ 2,695 $ - $ - $ - $ 2,695 Ball Washer $ - $ 2,500 $ - $ - $ - 2,500 Range Cart - - 7.500 - - 7,500 $ - $ 5,195 $ 7,500 $ - $ - $ 12,695 120 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET MUNICIPAL AIRPORT City of Sebastian operates a 625 acre municipal airport through the establishment of an enterprise fund. The airport property was deeded to the city in 1959 by the federal government. The main source of revenue to support the airport operations is lease revenue. The airport receives federal and state government grants to fund airport capital projects, which are accounted in the city's capital improvement fund. Since the year 2000, the Airport has been involved in over $10 million in capital improvements, all of which to better develop the facilities and economic growth. Descriation Total Revenues Total Airport Administration Change in Unrestricted Reserves AIRPORT FUND REVENUE Code:450010 FY 17/18 FY 18/19 FY 19/20 Actual Actual Actual Amended FY 20/21 Bu et FY 20/21 FY 21 /22 Proiected Bu et $ 498,017 $ 570,814 $ 593,366 $ 563,570 $ 588,694 $ 629,232 $ 365,940 $ 523,518 $ 398,338 $ 565,260 $ 564,084 $ 474,938 $ 132,077 $ 47,296 $ 195,028 $ (1,690) $ 24,610 $ 154,294 The Fiscal Year 2021-2022 proposed budget for Airport fund revenue is $ 629,232. This compares to the 2020-2021 projected Airport fund revenue of $ 588,694, an increase of $ 40,538, or 6.9%. Amended FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Description Actual Actual Actual Budget Projected Budget Difference Operating revenue $ 487,649 $ 507,339 $ 535,141 $ 539,768 $ 553,246 $ 606,727 $ 53,481 Non -operating revenues 10,367 63,475 58,225 23,802 35,448 22,505 (12,943) Use of Unrestricted Reserves - - - 1,690 - - - Total revenues and other sources $ 498,017 $ 570,814 $ 593,366 $ 565,260 $ 588,694 $ 629,232 $ 40,538 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Revenue: Difference 1.Operating revenue - Increase due to new rents from Public Facilities Compound and Hangar D. $ 53,481 2. Non -operating revenues - Decrease due to FAA CARES Act grant in prior year. $ (12,943) 121 CITY OF SEBASTIAN, FLORIDA 2.021/2022 ANNUAL BUDGET AIRPORT REVENUE Code:450010 Account Number Description OPERATING REVENUE 344100 Fuel Sales 347541 Cost of Sales 362150 Nontaxable Rents 362100 Rents and Royalties 369900 Other Miscellaneous Revenues 369941 Sales Tax Commission TOTAL OPERATING REVENUE OTHER NON -OPERATING REVENUE 331451 FAA Federal Gant 361100 Interest Earnings 364100 Sale of Fixed Assets 365000 Sale of Surplus Materials/Scrap 366000 Contributions & Donations 369400 Reimbursements 381001 Transfer from Fund 001 GF 381455 Transfer from Fund 455 TOTAL OTHER NON -OPERATING REVENUE TOTAL AIRPORT REVENUES USE OF UNRESTRICTED RESERVES TOTAL AIRPORT SOURCES Amended Proposed FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Proiected Bud et 103,959 12,278 0 0 0 0 (82,689) (8,945) 0 0 0 0 391 112,000 119,371 119,506 119,506 145,756 405,672 331,628 354,203 359,685 372,772 400,003 60,034 60,091 61,294 60,289 60,689 60,689 282 287 273 288 279 279 487,649 507,339 535,141 539,768 553,246 606,727 0 0 30,000 0 13,000 0 (2,604) (6,628) Z939 1,065 660 720 0 46,450 Z945 0 0 0 0 650 0 0 0 0 0 3,495 0 0 0 0 12,971 19,508 17,649 22,737 21,788 21,785 0 0 4,691 0 0 0 0 0 0 0 0 0 10,367 63,475 58,225 23,802 35,448 22,505 498,017 570,814 593,366 563,570 588,694 629,232 0 0 0 1,690 0 0 498,017 570,814 593,366 565,260 588,694 629,232 17z ICITY.-OF SEBASTIAN, FLORIDA.2021/2022. ANNUAL BUDGET AIRPORT ADMINISTRATION The Airport Director is responsible for Airport Operations to include maintenance of the entire property (excluding Golf Course), FDOT compliance issues, Capital Improvement Programs, tenant relations, and project management. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Installed VirTower Air Traffic Monitoring program ✓ Secured $800,000 FDOT grant to bring sewer infrastructure to west side of Airport ✓ Secured $222,000 FDOT grant for hangar site development ✓ Re -Engineer and Begin Construction of 17,000SF Hangar `D' ✓ Construct Taxi Lane and Repair Taxiway Alpha ✓ Complete site development for new Square Hangars ✓ Refresh paint to Runway 05-23 threshold markings FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Construct (2) Square Hangars ➢ Install infield Security Cameras ➢ Engineer and Design Taxiway Golf Apron and Taxiway ➢ Engineer and Design Renovation of Taxiway Alpha Apron areas ➢ Recruit and train Airport Manager Intern PERFORMANCE MEASURES Actual Actual Actual Projected Projected Performance Indicators 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 Acres Available for Development 105 105 105 103 85 Airport Leasehold Revenues $405,672 $443,628 $473,574 $479,056 $531,103 173 ,OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUD AIRPORT PROGRAM BUDGET DESCRIPTION STAFFING NATURE OF ACTIVITY 20121 21122 20.001/o 20.00% Comnliance - Conduct operations at the Airport in accordance with FAA and FDOT compliance. 30.00% 30.001/o Capital Imnrovement Project Execudon and Monitoring - Execute and monitor Capital Improvement Projects. Prepare and submit a Five -Year Capital Improvement Program in accordance with Regulations. Prepare and apply for Florida Department of Transportation Airport Improvement Grants for Capital Improvement Projects and equipment. 15.00% 10.00% Tenant gjn Public Relations - Monitor and execute Tenant Lease agreements. Provide dispute resolution regarding airport regulations. Maintain contact with Airport users and citizens, respond to questions and complaints and provide information to all parties about rules, regulations and airport information. 35.00% 40.001/6 Airport Maintenance - Mow Airport, herbicide runways and taxiways, maintain runway lighting system Supervise runway maintenance and Scrub Jay mitigation/Habitat Conservation Area. Clear and maintain runway approaches and perform daily Airport inspections. 100.00% 100.000/0 AIRPORT BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for the Municipal Airport Administration is $ 474,938. This compares to the 2020-2021 projected expenses of $ 564,084, a decrease of $89,146, or-15.80%. Amended FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget Difference Personal Services S 141,500 S 122,346 $ 70,760 $ 71,578 $ 67,844 S 76,303 $ 8,459 Operating Expenses 204,988 270,276 256,032 308,927 311,485 354,635 43,150 Capital Outlay - 45,751 50,070 4,255 4,255 7,500 3,245 Debt Service 19,452 85,145 21,477 180,500 180,500 36,500 (144,000) Contingency 132,077 47,296 195,028 - 24,610 154,294 129,684 Total $ 498,017 $ 570,814 $ 593,366 $ 565,260 $ 588,694 $ 629,232 $ 40,538 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenses: Difference 1. Personal Services - Increase due to negotiated salary and insurance increases. $ 8,459 2. Operating Expenses - Increase due primarily to higher anticipated fuel, insurance, and maintenance costs. $ 43,150 3. Capital Outlay- Increase due to mobile VHF radios requested this year. $ 3,245 4. Debt Service - Decrease due to General Fund advance repayment being completed in prior year. $ (144,000) 12q CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL.BUDGEA PERSONAL SERVICES SCHEDULE AIRPORT ADMINISTRATION FULL TIME EQUIVALENTS Projected PAY Amended Expense Budget POSITION RANGE 19/20 20/21 20/21 21/22 20121 21/22 Airport Operations Specialist 11 27,384 /49,291 1.00 1.00 1.00 1.00 33,250 31,000 Airport Operations Specialist I (PIT) 25,812 /46,462 0.50 0.50 0.50 0.50 15,650 17,000 1.50 1.50 1.50 1.50 TOTAL SALARIES $ 48,900 $ 48,000 Overtime 100 1,000 FICA Taxes 4,000 3,794 Clothing Allowance 290 240 Deferred Compensation 3,000 2,922 Group Health Insurance Premium 7,000 13,484 Health Reimbursement Account 1,500 4,000 Employee Assistance Program 16 16 Worker's Comp Insurance 2,648 2,497 Additional Compensation - 350 Total Personal Services $ 67,454 $ 76,303 CAPITAL OUTLAY SCHEDULE AIRPORT - TO BE FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2021/22 2022123 2023/24 2024/25 2025/26 TOTAL Square Hangar Construction $ 144,000 $ - $ - $ - $ - $ 144,000 Rehab Runway 05/23 - - 152,246 - - 152,246 Airport Shade Hangars - - - 220,000 - 220,000 Taxiway Golf Apron Reconstruction - - 250,000 - - 250,000 Golf Apron Utilities - - - 80,000 - 80,000 Taxiway Golf Construction - - - 250,000 - 250,000 Construct Airport Road West - - - 90,000 - 90,000 $ 144,000 $ - $ 402,246 $ 640,000 $ - $ 1,186,246 AIRPORT - TO BE FUNDED BY AIRPORT FUND EXPENDITURES PER FISCAL YEAR Description 2021122 2022/23 2023/24 2024/25 2025/26 TOTAL Mobile Air -Band VHF Radios $ 7,500 $ - $ - $ - $ - $ 7,500 Taxiway Alpha Aprons - 9,900 45,000 - 54,900 Taxiway Golf Apron Design - 18,950 - - - 18,950 Rehab Runway 10-28 Markings - 3,500 - - 3,500 Interior Security Cameras - 4,800 - - - 4,800 Aircraft Wash Rack - - - - 25,000 25,000 $ 7,500 $ 37,150 $ - $ 45,000 $ 25,000 $ 114,650 ITY OF EBASTIAN, FLORIDA 2021/2 22 ANNUAL BUDGETI AIRPORT ADMINISTRATION Code:450110 Amended FY 21/22 Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 Proposed Number Description Actual Actual Actual Budget Pro ected Budget PERSONALS ERVICES 511200 Regular Salaries 94,314 76,582 51,294 52,008 48,900 48,000 511400 Overtime 939 152 388 500 500 1,000 512100 FICA Taxes 7,334 7,830 3,925 4,024 4,000 3,794 512215 Clothing Allowance 240 240 240 240 290 240 512225 Deferred Compensation 8,985 9,379 2,979 3,036 3,000 2,922 512301 Group Health Insurance Premium 20,594 17,766 7,173 7,150 7,000 13,484 512307 Health Reimbursement Account 5,661 6,673 2,317 2,000 1,500 4,000 512309 Employee Assistance Program 0 32 18 16 16 16 512400 Worker's Comp Insurance 3,404 3,694 2,425 2,604 2,648 2,497 512600 OPEB Accrued Expense 29 0 0 0 0 0 512700 Additional Compensation 0 0 0 0 0 350 TOTAL PERSONAL SERVICES 141,500 122,346 70,760 71,578 67,844 76,303 OPERATING EXPENSES 533200 Audit Fees 1,229 1,002 1,002 1,136 1,136 1,137 533201 Admin Services provided by GF 45,000 72,425 93,485 116,866 116,866 142,046 533400 Other Contractual Services 7,002 20,090 21,071 21,900 23,840 24,500 533420 Pest/WeedControl/Mowing 1,404 525 1,704 1,725 1,704 2,204 534000 Travel and Per Diem 622 891 398 1,200 1,200 2,300 534101 Telephone 4,645 3,733 2,415 2,340 2,600 2,600 534105 Cellular Phone 426 580 609 600 614 624 534110 Internet Access 835 644 880 870 1,505 1,590 534120 Postage 67 123 225 100 50 150 534130 Express Mail 58 150 26 100 150 200 534310 Electric 26,019 25,023 22,596 24,000 22,260 22,380 534320 Water/Sewer 2,972 3,351 4,450 4,250 3,155 3,180 534420 Equipment Leases 186 301 101 0 200 1,000 534500 Insurance 38,135 43,915 47,363 47,634 50,710 53,250 534610 R & M - Buildings 13,219 17,977 8,845 27,620 27,600 23,000 534620 R & M -Vehicles 5,110 2,696 654 2,500 2,600 6,000 534625 R & M - Lighting 3,547 2,798 8,279 6,200 6,200 6,000 534630 R & M - Office Equipment 0 21 0 300 300 1,000 534635 R & M - Security Systems 0 0 2,526 4,235 4,500 7,500 534640 R & M - Operating Equipment 17,767 29,403 23,499 21,500 21,500 25,000 534681 R & M - Fencing 464 734 0 1,500 1,500 3,000 534685 R & M - Grounds Maintenance 1,837 311 1,641 1,725 1,725 2,000 534687 R & M - Runways and Taxiways 933 254 1,825 2,000 3,000 3,000 534700 Printing and Binding 245 158 0 500 200 500 534800 Promotional Activities 500 0 14 1,179 800 800 534825 Advertising Expenditures 0 3,687 0 900 900 900 534920 Legal Ads 0 409 0 0 1,100 1,000 - Continued - 126 1C.11TY T OF EBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGE Amended FY 21/22 Account FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 Proposed Number Description Actual Actual Actual Budget Projected Budget 535200 Departmental Supplies 2,771 2,287 1,817 2,028 1,600 2,000 535205 Bank Charges 3,134 354 0 0 0 0 535210 Computer Supplies 1,561 105 471 490 300 500 535230 Small Tools and Equipment 821 2,059 375 2,000 2,000 3,500 535260 Gas and Oil 9,031 7,642 4,376 4,819 3,200 5,000 535270 Uniforms & Shoes 511 508 642 624 594 624 535275 Safety Equipment 14 0 135 500 50 300 535410 Dues and Memberships 330 330 449 330 570 450 535420 Books and Publications 0 0 0 200 200 200 535450 Training and Education 445 445 140 800 800 900 535710 Non -Ad Valorem Tax 14,147 25,346 4,020 4,256 4,256 4,300 TOTAL OPERATING EXPENSES: 204,988 270,276 256,032 308,927 311,485 354,635 CAPITAL OUTLAY: 606200 Buildings 0 21,700 0 0 0 0 606300 IOTB 0 0 10,516 0 0 0 606400 Vehicles and Equipment 0 24,051 39,554 4,255 4,255 7,500 TOTAL CAPITAL OUTLAY: 0 45,751 50,070 4,255 4,255 7,500 NON -OPERATING EXPENSES 820100 Aids to Private Organizations 0 0 0 0 0 0 707146 Principal - DST Fund Advance 0 0 0 0 0 0 707246 Interest - DST Fund Advance 19,452 21,824 21,477 30,500 30,500 36,500 909101 Interfund Trfr to General Fund 0 0 0 150,000 150,000 0 909545 IntrafundTrfr to AP Capital 0 63,321 0 0 0 0 TOTAL NON -OPERATING EXPENSES 19,452 85,145 21,477 180,500 180,500 36,500 TOTAL AIRPORT ADMINISTRATION 365,940 523,518 398,338 565,260 564,084 474,938 OTHER FINANCING USES 909990 Unappropriated 132,077 47,296 195,028 0 24,610 154,294 TOTAL EXPENDITURES AND OTHER USES 498,017 570,814 593,366 565,260 588,694 629,232 I Z-7 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET SE��N HOME OF PELICAN ISLAND This Page Intentionally Left Blank 12? pCITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL B BUILDING DEPARTMENT The Building Department is an enterprise operation of the City. The major source of revenue is building permit fees. These have shown some growth over the past couple of years. Operating revenues are sufficient to cover necessary operation and maintenance expenses. Descrirdon Total Revenues and Transfers Total Expenses Amended FY17/18 FY18/19 FY19/20 FY20/21 FY20/21 FY21/22 Actual Actual Actual Budge Proiected Budge $ 946,905 $ 887,800 $ 953,492 $ 919,738 $ 1,135,868 $ 1,072,676 1,329,280 694,694 746,911 945,010 829,081 1,236,852 Change in Unrestricted Reserves $ (382,375) $ 193,106 $ 206,581 $ (25,272) $ 306,787 $ (164,176) BUILDING DEPARTMENT REVENUE Code:480010 The Fiscal Year 2021-2022 proposed budget for the Building Department fund revenue is $ 1,072,676. This compares to the 2020-2021 projected Building Department fund revenue of $1,135,868, a decrease of $ 63,192, or-5.56%. Amended FY 17/ 18 FY 18/ 19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Descrintion Actual Actual Actual Budget Projected Budget Difference Operating revenue $ 909,279 $ 862,650 $ 935,726 $ 862,450 $ 1,071,250 $ 996,500 $ (74,750) Non -operating revenues 37,626 25,150 17,766 57,288 64,618 76,176 11,558 Use of Unrestricted Reserves 382,375 - - 25272 - 164,176 164,176 Total revenues and other sources $ 1,329280 $ 887,800 $ 953,492 $ 945,010 $ 1,135,868 $ 1,236,852 $ 100,994 Fiscal Year 2021-2022 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-2021 Projected Revenue: 1. Operating revenue - Decrease due to anticipating fewer permits being issued and fencing permits moving to General Fund. 2. Non -operating revenues - Increase due to anticipated victual inspection system fees. Difference $ (74,750) $ 11,558 121 �CITY,OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGEl BUILDING DEPARTMENT REVENUE Code: 480010 Account Amended Proposed Number Description FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 OPERATING REVENUE Actual Actual Actual Budget Projected Bu et 321050 Contractor license 13,323 12,392 11,288 13,000 12,000 12,000 321150 Contractor License - Penalties 2,423 4,670 1,812 2,800 2200 2,300 322050 Building Permits 430,164 429,880 459,038 430,000 530,000 510,000 322052 Fire Special Events 0 180 1,600 2,500 900 1,400 322055 Roofing Permits 121,361 74,018 101,785 95,000 130,000 110,500 322065 Alumimum Structure 18,575 17,500 20,050 18,000 22,500 21,000 322070 Shed Permits 9,075 7,650 9,750 8,500 8,500 8,000 322075 Reinspection Fees 31265 33,390 28,405 29,000 28,500 29,000 322100 Land Clearing Permits 14,850 15,025 125 0 0 0 322200 Electrical Permits 33,269 36,955 56,117 42,000 57,500 55,000 322225 Plumbing Permits 37,112 41244 45,917 42,000 45,500 45,000 322230 Pool Permits 21,615 15,600 19,425 15,500 25,500 23,000 322240 Solar Permits 4,350 4,575 5,100 4,500 5,200 4,700 322250 Mechanical Permits 72,299 64,729 64,367 56,000 60,000 59,000 322300 Fencing Permits 21,375 19,800 23,925 21,500 19,500 0 322500 Sign Permits 2,685 1,395 Z210 2200 2,900 Z500 322600 ENpired Permit Fee 10,050 15,825 7,575 10,000 17,500 15,000 329400 Plan Checldng Fees 45,228 43,651 48,784 43,000 69,500 66,500 329410 Fire Plan Review Fee 1,319 3,145 4,061 5,300 5,500 4,800 341920 Cert. Copying/Record Research 1,270 710 4,232 3,800 3,800 3,800 347556 County Facility Admin Fee 12,659 12,483 13,863 11,500 19,000 17,000 359000 Other Fines and Forfeitures 5,011 7,284 6,298 6,000 5,000 5,500 359100 Fire Violations 0 550 0 350 250 500 TOTAL OPERATING REVMT 909279 862,650 935,726 862,450 1,071450 996,500 OTHER NON -OPERATING REVENUE 361100 Interest Income 8,598 10,605 4,791 10,000 10,000 10,000 361105 SBA Interest Earnings 2,243 4,524 Z649 6,822 6,822 7,991 3641W Sale of Fixed Assets 17,302 0 0 0 0 0 369400 Reimbursements 0 0 0 0 7,330 0 369900 Other Miscellaneous Revenue Z365 1,417 2,112 2,100 2,100 22,100 381410 InterfundTransfer from410GC 7,118 8,604 8,213 38,366 38,366 36,085 TOTAL OTHER NON -OPERATING REVENUE 37,626 25,150 17,766 57488 64,618 76,176 TOTAL BUILDING DEPARTMENT REVENUES 946,905 887,800 953,492 919,738 1,135,868 1,072,676 USEOFUNRESTRICTEDRESERVES 382,375 0 0 25,272 0 164,176 TOTAL BUILDING DEPARTMENT SOURCES 1,329,280 887,800 953,492 945,010 1,135,868 1436,852 13© IC I TY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL„BUDGE'f� BUILDING DEPARTMENT The Building Department effectively and progressively promotes and provides professional plans review, permitting and inspection of building construction to ensure a safe built environment for the City of Sebastian. This is facilitated through the intake of permit requests for building and land improvements. The permit application and plans are tracked through plan review, fees are calculated and permits are issued when plans are fully approved. Field inspections are scheduled, performed and recorded daily. Upon completion of inspections, a Certificate of Occupancy is issued. The Building Department enforces all state and local codes that pertain to the construction industry including Fire Prevention and Protection. Contractor licensing, checks and administers the registration of licensed contractors who work in the City of Sebastian. Licensees are sent annual renewal notices. Returned renewal notices are processed and licensees are sent new registrations. Checks and administers business tax receipt requests for those who conduct business in the City of Sebastian. Business owners are sent annual renewal notices. Returned renewal notices are processed and new Business Tax Receipts are sent to business owners. FISCAL YEAR 2021 ACCOMPLISHMENTS ✓ Maintained timeliness and delivery of permitting services with a turnaround time of 15 days or less for most permits. ✓ Provided continuing education for employees to meet minimum state licensing requirements. Customer service training is ongoing. ✓ Monitored Compliance Engine for the maintenance of Fire and Life Safety Systems. Followed up on any deficiencies reported. Continued to conduct fire inspections on occupied buildings as needed. ✓ Continued to adapt to changes due to COVID-19. Most plan submittals, plan reviews, payment methods and issuance of permits are conducted through e-mail or through the customer portal. Continued to use the drop box for dropping off permit submittals. ✓ Developed plans and solicit bids to begin construction of the front counter remodel to provide accessible seating and a safe working environment for our employees. ✓ Continued to enforce state laws and city ordinances regarding unlicensed contractor activity and willful code violations. FISCAL YEAR 2022 GOALS AND OBJECTIVES ➢ Continue to maintain timeliness and delivery of permitting services with a turnaround time of 15 days or less for most projects. ➢ Provide building and fire code related continuing education to satisfy minimum state licensing requirements and provide ongoing customer service training. ➢ Continue to use Compliance Engine program to monitor Fire and Life Safety Systems and continue to conduct annual fire inspections of occupied buildings. ➢ Complete front counter renovation project that will provide accessible seating and a safe working environment for employees. ➢ Continue to enforce state laws and city ordinances related to construction industry, unlicensed contractor activity and code violations. ➢ Continue to scan completed permits, property files and business tax receipts for safe record keeping. 1.31 CITY ASTIAN,FLORIDA..._........,_... ...._..----.., _... ....._....._..... _............ . OF SEB---- . --- .�2021l2022 ANNUAL BUDGE'II PERFORMANCE MEASURES Performance Indicators Residential permits issued Commercial permits issued Other permits issued Total number of inspections Total number of reinspections Number of Professional licenses processed Expired permits processed Business Tax Receipts processed and issued Actual Actual Actual Projected Projected 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 243 324 586 375 650 29 41 27 38 33 4,691 3,530 2,907 3,600 3,100 18,960 10,657 10,197 13,000 11,500 2,760 2,279 1,950 2,300 2,100 379 363 140 330 210 134 211 101 150 175 1103 1140 1893 1290 1200 BUILDING DEPARTMENT PROGRAM BUDGET DESCRIPTION STAFFING NATURE OFACTIVITY 20121 21122 Administration - The Director supervises the enforcement of all Florida Building Codes, including Sebastian City 8.00% 8.00% and Land Development Codes related to construction. Courtesy inspections are performed as needed. Reviews commercial plan review and projects that include Mechanical, Electrical or Plumbing details. Approval of all department expenditures and prepares the annual budget. Permitting - Accepts permit applications, calculates fees, issuance of permits, scheduling of inspections, closing 25.00% 22.00% out permits when completed, prepares certificates of occupancy for signature, and answers questions concerning building permits. Plan Review - Perfoms plan review of all permit applications and building plans for code approval, including 16.00% 20.00% structural, electrical, plumbing and mechanical. Also includes the review of all zoning on residential building applications. Answers code questions for builders and general public related to plan review. Building and Alteration Inspection - On -site inspections for commercial and residential, including structural, 38.00% 38.00% electrical, plumbing, and mechanical. Post inspections into computer database daily. Answer code questions for builders and general public related to inspections. Contractor Incensing - Accepts contractor license application for registration and calculates fees. Review applicants for applicable insurance and workman's comp. coverages. Review letters of reciprocity. Process annual 3.00% 3.00% re-newal notices and issues new registrations. Check permit applications for properly licensed and insured contractors. Business Tax Receipts- Accepts applications for Business Tax Receipt from business owners. Reviews 5.00% 3.00% applications for acceptance. Verify professional licenses and ficit ious/corp oration names. Process annual re-newal notices and issues new Business Tax Reciepts. 3.00% 4.00% Safe - Annual inspections on businesses as required by NFPA and following up on expired permits and unsafe structures. 2.00% 2.00% Records Retention - Scanningplans to laserfiche for permanent record keeping 100.00% 100.00% 13Z r�...._..---.._...__.._.........__......._.... .....�. ..._..... p.:ITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDG E BUILDING DEPARTMENT BUDGET SUMMARY The Fiscal Year 2021-2022 proposed budget for the Building Department, excluding budgeted contingency is $ 1,236,852. This compares to the projected FY 2020-2021 expenses of $ 829,081, an increase of $ 100,984, or 49.2%. Amended FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22 Actual Actual Actual Budget Projected Budget Difference Personal Services $ 531,760 $ 593,833 $ 607,069 $ 745,793 $ 633,422 $ 782,669 $ 149,247 Operat in g Expenses 104,038 100,861 135,889 152,260 148,702 338,183 $ 189,481 Capital Outlay 18,108 - 3,952 46,957 46,957 116,000 $ 69,043 Transfers 675,374 - - - - - $ - Contingency - 193,106 206,581 - 306,787 - $ (306,787) Total $ 1,329,280 $ 887,800 $ 953,492 $ 945,010 $ 1,135,868 $ 1,236,852 $ 100,984 Fiscal Year 2021-22 Proposed Budget: Major Current Level Changes from Fiscal Year 2020-21 Projected Expenses Difference 1. Personal Services - Increase due to negotiated salary and insurance increases, a new position, and having positions full all year. $ 149,247 2. Operating Expenses - Increase due to additional inspection services to be provided by an outside vendor. $ 189,481 3. Capital Outlay - Incease due to planned building renovations this year. $ 69,043 4. Transfers- No change. $ - PERSONAL SERVICES SCHEDULE BUILDING DEPARTMENT FULL TIME EQUIVALENTS Projected PAY Amended Expense Budget POSMON RANGE 19/20 20/21 20/21 21/22 20/21 21/22 Building Official 64,487 / 116,076 1.00 1.00 1.00 1.00 $ 129,000 $ 133,250 Deputy Building Official 60,742 / 109,336 1.00 1.00 1.00 1.00 88,000 90,750 Chief Building Inspector 47,028 / 84,651 1.00 1.00 1.00 1.00 73,250 75,500 Building Inspector II 36,829 / 66,292 1.00 1.00 0.00 1.00 - 47,750 Building Inspector 1 35,730 / 64,314 1.00 1.00 1.00 1.00 53,000 54,500 Administrative Assistant 30,821 / 55,478 0.00 1.00 1.00 1.00 31,500 38,500 Local Business Tax Specialist 29,052 / 52,293 1.00 1.00 1.00 1.00 62,750 62,250 Permitting Technician 29,052 / 52,293 1.00 1.00 1.00 1.00 21,500 31,000 Fire Inspector P/T $ 25.62/hr 0.50 0.50 0.50 0.50 2,250 13,750 Electrical Inspector P/f $ 25.00/hr 0.00 0.00 0.50 0.50 2,000 3,750 Clerical Assistant I P/f $ 13.24/hr 0.50 0.50 0.50 0.50 16,000 17,000 8.00 9.00 8.50 9.50 TOTAL SALARIES $ 479,250 $ 568,000 Overtime 2,000 2,500 FICA Taxes 37,000 43,857 Clothing Allowance 670 840 Deferred Compensation 41,500 48,653 Group Health Insurance Premium 55,500 81,486 Health Reimbursement Account 7,900 24,000 Employee Assistance Program 106 127 Worker's Comp Insurance 9,496 11,256 Additional Compensation - 1,950 Total Personal Services $ 633,422 $ 782,669 BUILDING DEPARTMENT - TO BE FUNDED BY THE BUILDING DEPARTMENT FUND EXPENDITURES PER FISCAL YEAR Description 2021/22 2022/23 2023/24 2024/25 2025/26 'DOTAL Office Renovations $ 116,000 $ - $ - $ - $ - $ 116,000 $ 116,000 $ - $ - $ - $ - $ 116,000 133 ANNUAL BUDGET. JC'' ITY OF , , ASTIAN FLORIDA 2021/2022 , , , „ , . ,., , „ BUILDING DEPARTMENT Code: 480110 Account Number Description PERSONAL SERVICES 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512307 Health Reimbursement Account 512309 Employee Assistance Program 512400 Worker's Comp Insurance 512600 OPEB Accrued Expense 512700 Additional Compensation TOTAL PERSONAL SERVICES OPERATING EXPENSES 533200 Audit Fees 533201 Administrative Services Provided by GF 533400 Other Contractual Services 534000 Travel and Per Diem 534101 Telephone 534105 Cellular Telephone 534110 Internet Services 534120 Postage 534310 Electric 534320 Water / Sewer 534420 Equipment Leases 534500 Insurance 534620 R & M-Vehicles 534630 R & M - Office Equipment 534800 Promotional Activities 534910 Clerk of Court Filing Fees 534920 Legal Ads 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENSES CAPITAL OUTLAY 606200 Buildings 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY NON -OPERATING EXPENSES 132947 Advance to GC Fund TOTAL NON -OPERATING EXPENSES TOTAL BUILDING DEPARTMENT OTHER FINANCING USES 909990 Unappropriated TOTAL EXPEND E FURES AND OTHER USES Amended FY 21/22 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 Proposed Actual Actual Actual Budget Projected Budget 392,389 444,182 460,072 545,049 479,250 568,000 7,016 5,124 1,909 2,500 2,000 2,500 29,300 32,129 33,550 41,888 37,000 43,857 350 360 480 720 670 840 34,665 37,572 39,190 46,762 41,500 48,653 47,775 52,899 53,975 80,215 55,500 81,486 13,157 12,085 10,846 19,159 7,900 24,000 0 95 95 127 106 127 7,010 9,386 6,951 9,373 9,496 11,256 97 0 0 0 0 0 0 0 0 0 0 1,950 531,760 593,833 607,069 745,793 633,422 782,669 921 1,554 1,554 1,974 1,974 2,171 43,000 45,150 49,665 54,632 54,632 60,095 7,409 14,634 27,324 17,500 27,360 209,240 1,450 885 155 1,400 600 1,400 404 408 419 420 435 444 1,986 2,289 2,188 2,880 2,250 2,280 2,593 1,703 1,837 2,165 1,935 1,164 1,184 1,328 1,343 1,000 1,000 1,100 3,109 3,083 2,726 3,100 3,045 3,060 278 283 292 315 340 360 1,404 1,391 2,235 2,472 2,610 2,612 7,025 6,081 8,545 10,861 10,861 11,406 3,644 3,167 1,701 5,000 2,500 3,000 15,249 9,418 24,206 32,250 24,200 24,416 0 0 0 0 0 1,800 97 46 29 60 60 60 251 0 0 0 175 0 1,744 1,252 1,065 1,500 1,000 2,300 197 826 3,672 2,460 2,300 1,600 131 194 46 655 600 450 5,174 4,912 4,071 4,566 4,000 4,500 354 405 545 600 500 900 0 0 0 50 25 50 823 790 815 1,000 900 1,175 3,422 0 151 3,000 3,000 800 2,189 1,062 1,306 2,400 2,400 1,800 104,038 100,861 135,889 152,260 148,702 338,183 0 0 0 24,000 24,000 116,000 18,108 0 3,952 22,957 22,957 0 18,108 0 3,952 46,957 46,957 116,000 675,374 0 0 0 0 0 675,374 0 0 0 0 0 1,329,280 694,694 746,911 945,010 829,081 1,236,852 0 193,106 206,581 0 306,787 0 1,329,280 887,800 953,492 945,010 1,135,868 1,236,852 13H CITY OF SE T HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA AN N UAL BUDGET FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROGRAM Draft as of August 18, 2021 135 List of Proiects General Government City Manager Vehicle Vx Rail Lease Payments Email Archive System City Wide Computers COSty Equipment Network Infrastructure Over -the -Air Connections Core and Remote Switches CAD/RMS System Update Police Department Police Station Sign Police Vehicles Vehicle/Body Cameras Road Patrol Equipment Police COPE Trailer UtilltyVehicle Operations Equipment Investigations Equipment Community Development Harrison Street Park Plaza Working Waterfront Tree Protection Plan CDD Vehicle Roads Department Street Repaving Portable Traffic Analyzers Street Reconstruction Sidewalk Replacement Roads Division Equipment Roads Division Heavy Equipment Public Facilities Department Public Facilities Compound Stairwell Evacuation Chairs Fleet Division Equipment Cemetery Fencing Cemetery Grounds Improvements Cemetery Columbarium Niches New Cemetery Signage Leisure Services Department BSSC Baseball Backstops Refurbish Portable Stage Maintenance Equipment Park Signage Parks Division Vehicles Playground Improvements Park Improvements Stormwater Department Stormwater Equipment Backhoe and Tractor Attachments Slip Lining/Pipe Replacement Swale/Driveway Culverts Stormwater Pond Fountains Canal Restoration Concha Dam Replacement Tulip Drive Crossing Bayfront Road Crossing Ocean Cove Drainage Golf Course Fund Maintenance Equipment Ditch #15 Improvements Golf Course Parking Lot Airport Fund Airport Mobile Radios Airport Interior Security Cameras Aircraft Wash Rack Hangar C Office Improvements Hangar D Office Improvements Economic Development Hangar Construction of Square Hangars Airport Shade Hangars Rehab Runway 10-28 Markings Rehab Runway 05/23 Taxiway Alpha Aprons Taxiway Golf Apron Design Reconstruction of Golf Apron Golf Apron Utilities Construct Taxiway Golf Airport Road West Building Fund Office Renovations Totals CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 SUMMARY OF CAPITAL PURCHASES AND IMPROVEMENTS FY 2021-22 FY 2022-23 FY 2023.24 FY 2024-25 FY 2025-26 FY 2026-27 32,000 - - - - - 43,195 43,195 43,195 60,000 - - - - - 45,000 35,000 45,000 35,000 45,000 35,000 10,000 10,000 10,000 10,000 10,000 10,000 30,000 30,000 30,000 30,000 30,000 30,000 10,000 20,000 - - - - - - 25,000 20,000 - - 139,200 60,775 60,775 60,775 60,775 60,775 7,500 - - - - - 305,000 310,000 315,000 320,000 325,000 330.000 78,583 78,583 78,583 78,583 39,292 - 22,300 23,300 13,000 17,000 13,000 13,000 20,500 - - - - - 18,000 - 8,000 - - 11,000 - - - 225,000 270,000 - 50,000 - - - 65,000 - - 33,000 - - - - - - 633,363 313,412 754,747 754,747 754,747 4,870 - - - - - - - 355,111 - - - 100,000 100,000 100,000 100,000 100,000 100,000 58,906 - - - - - - 260,000 5,334.024 3,000 7,500 10,000 17,500 - - - 110.000 - 60,000 - Totals 32,000 129,585 60,000 240,000 60,000 180,000 30,000 45,000 443,075 7,500 1,905,000 353,624 101,600 20,500 18,000 8,000 11,000 495,000 50,000 65,000 33,000 3,211.016 4,870 355,111 600,000 58,906 260,000 5,334,024 3,000 7,500 17,500 110,000 60,000 10,000 75,000 - 75,000 14,000 - - - 14,000 45,000 80,000 10,000 - 135,000 • 30,000 - - - 30,000 25,000 25,000 25,000 - - - 75,000 100,000 - 120,000 50,000 100,00 0 50,000 420,000 20,000 20,000 20,000 20,000 20,000 20,000 120,000 80,000 - - - - - 80,000 9,500 - - - - - 9,500 250,000 120,000 130,000 145,000 160,000 175,000 980,000 115,000 130,000 150,000 130,000 130,000 130,000 785,000 13,500 - - - - 13,500 11,500,000 11,500,000 23,000,000 400,000 - - 400,000 - 250,000 250,000 - 250,000 - 250,000 - - 350,000 350,000 - 5,195 7,500 - 28,100 40,795 20,000 - - - 20,000 5,000 5,000 7,500 - 7,500 - 24,000 - 24,000 - 125,000 125,000 70,000 - 70,000 - 400,000 400,000 1,000,000 - 1.000,000 720,000 - - 720.000 - 1,100,000 - 1.100,000 70,000 - - - 70,000 - 3,044,912 - 3,044,912 198,000 - 900,000 - 1,098,000 379,000 - - - 379,000 - 1,250,000 - 1,250,000 - 400,000 400.000 1,250,000 1,250.000 1,800,000 1,800,000 116,000 - - 116,000 $ 20,212,078 $14,577,911 $ 7,506,488 $ 7,931,105 $ 2,262,814 $ 1,736,622 $ 54,227,018 136 Grouped by Department General Government Police Department Roads Department Public Facilities Department Leisure Services Community Development Stormwater Golf Course Airport Building Total by Departments Grouped by Function General Government Public Safety Transportation Parks & Recreation Physical Environment Total by Functions Grouped by Fundina Source CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Total $ 369,395 $ 198,970 $ 213,970 $ 155,775 $ 145,775 $ 135,775 $ 1,219,660 470,883 411,883 406,583 415,583 377,292 343,000 2,425,224 163,776 993,363 768,523 854,747 854,747 854,747 4,489,903 5,354,524 17,500 110,000 60,000 - - 5,542,024 309,000 125,000 175,000 70,000 120,000 70,000 869,000 308,000 335,000 - - - - 643,000 12,368,000 11,750,000 530,000 525,000 640,000 305,000 26,118,000 25,000 5,195 7,500 - - 28,100 65,795 727,500 741,000 5,294,912 5,850,000 125,000 - 12,738,412 116,000 - - - - - 116,000 $ 20,212,078 $ 14,577,911 $ 7,506,488 $ 7,931,105 $ 2,262,814 $ 1,736,622 $ 54,227,018 $ 677,395 $ 533,970 $ 213,970 $ 155,775 $ 145,775 $ 135,775 $ 1,862,660 586,883 411,883 406,583 415,583 377,292 343,000 2,541,224 6,245,800 1,751,863 6,173,435 6,764,747 979,747 854,747 22,770,339 334,000 130,195 182,500 70,000 120,000 98,100 934,795 12,368,000 11,750,000 530,000 525,000 640,000 305,000 26,118,000 $ 20,212,078 $ 14,577,911 $ 7,506,488 $ 7,931,105 $ 2,262,814 $ 1,736,622 $ 54,227,018 General Fund $ 267,206 $ 128,300 $ 48,000 $ 17,000 $ 13,000 $ 13,000 $ 486,506 DST 6,987,502 1,272,553 1,139,799 1,339,358 670,067 640,775 12,050,054 LOGT 104,870 993,363 768,523 854,747 854,747 854,747 4,430,997 Recreation Impact Fees 225,000 20,000 140,000 70,000 120,000 70,000 645,000 Riverfront CRA 275,000 270,000 - - - - 545,000 Stormwater Fund 318,000 130,000 400,000 380,000 480,000 130,000 1,838,000 Golf Course 25,000 5,195 7,500 - - 28,100 65,795 Airport 7,500 37,150 - 45,000 25,000 - 114,650 Cemetery Trust 10,000 17,500 110,000 60,000 - - 197,500 Grants/Loans 11,876,000 11,703,850 4,892,666 5,165,000 100,000 - 33,737,516 Building Fund 116,000 - 116,000 Total Funding Sources $ 20,212,078 $ 14,577,911 $ 7,506,488 $ 7,931,105 $ 2,262,814 $ 1,736,622 $ 54,227,018 137 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-27 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation General Option Redevelopmen impact Stormwater Cemetery Grants/ Golf Airport Building Fund Gas Tax DST Agency Fees Fund Trust Private Funds Fund Fund Fund Total FISCAL YEAR 2021/2022 General Government City Manager Vehicle 32,000 32,000 Vx Rall Lease Payments 43,195 43,195 Email Archtve System 60.000 60,000 City Wide Computers 45.000 45,000 COSty Equipment 10,000 10,000 Network Infrastructure 30,000 30,000 Over -the -Air Connections 10,000 10,000 CADIRMS System Update 139.200 139.200 Police Department Police Station Sign 7,500 7,500 Police Vehicles 305,000 305,000 Vehicia/8ody Cameras 78,583 78,583 Road Patrol Equipment 22,300 22.300 Police COPE Trader 20,500 20,500 Utility Vehicle 18,000 18,000 Operations Equipment 8.000 8,000 Investigations Equipment 11,000 11,000 Community Development Harrison Street Park Plaza 225.000 225.000 Working Waterfront 50,000 50,000 CDD Vehicle 33,000 33,000 Roads Department Portable Traffic Analyzers 4,870 4,870 Sidewalk Replacement 100,000 100,000 Roads Division Equipment 58,906 58,906 Public Facilities Department Public Facilities Compound 5,334,024 5,334,024 Fleet Division Equipment 7,500 7,500 New Cemetery Signago 10,000 10,000 Stairwell Evacuation Chairs 3,000 3,000 Leisure Services Department BSSC Baseball Backstops 75,000 75,000 Refurbish Portable Stage 14,000 14,000 Maintenance Equipment 45,000 45,000 Park Signage 30,000 30,000 Parks Division Vehicles 25,1100 25,000 Playground Improvements 100,000 100,000 Park Improvements 20.000 20,000 Stormwater Stormwater Equipment 80,000 80,000 Backhoe and Tractor Attachments 9,500 9,500 Slip LiningSpe Replacement 250.000 250.000 Swale/Driveway Culvert 115.000 115,000 Stormwater Pond Fountains 13,500 13,500 Carnal Restoration 500,000 11,000.000 11.500.000 Concha Dam Replacement 100,000 300,000 400,000 Golf Course Ditch #15 Improvements 20,000 20,000 Golf Course Parking Lot 5,000 5,000 Airport Airport Mobile Radios 7,500 7.500 Construction of Square Hangars 144,000 576,000 720.000 Building Office Renovations 116,000 116,000 Total FY 202112022 $ 267,206 $ 104,870 $ 6,987,502 $ 275.000 $ 225,000 $ 318,000 $ 10,000 $ 11,876,000 $ 25,000 $ 7,500 $ 116.000 $ 20,212,078 f 39 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-27 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local General Option Fund Gas Tax FISCAL YEAR 2022/2023 General Government Vx Rail Lease Payments City Wile Computers COSty Equipment Network Infrastructure Over -the -Air Connections CAD/RMS System Update Police Department Police Vehicles Vehicte/Body Cameras Road Patrol Equipment 23,300 Community Development Harrison Street Park Plaza Tree Protection Plan Roads Department Street Repaving 633,363 Sidewalk Replacement 100,000 Roads Division Heavy Equipment 260,000 Public Facilities Department Cemetery Fencing Leisure Services Department Maintenance Equipment 80,000 Parks Division Vehicles 25,000 Park Improvements Stormwater Slip Lining/Pipe Replacement Swale/Driveway Culverts Canal Restoration Golf Course Maintenance Equipment Airport Community Recreation American Redevelopmen Impact Stormwater Cemetery Grants/ Golf Airport Rescue DST Aaencv Fees Fund Trust Bank Note Course Fund Pan 43,195 35,000 10,000 30,000 20,000 $60,775 310,000 78,583 65,000 120,000 500,000 270,000 20,000 130,000 17,500 11,000,000 5,195 Airport Interior Security Cameras 19,200 4,800 Hangar C Office Improvements 70,000 Rehab Runway 10.28 Markings 66,500 3,500 Taxiway Alpha Aprons 188,100 9,900 Taxiway Golf Apron Design 360,050 18,950 Total FY 2022/2023 S 128,300 S 993,363 S 1.272,553 S 270,000 S 20,000 S 130,000 S 17,500 S 11,703,850 S 5,195 S 37,150 S Total 43,195 35,000 10,000 30,000 20,000 60,775 310,000 78,583 23,300 270.000 65,000 633,363 100,000 260,000 17,500 80,000 25,000 20.000 120.000 130.000 11.500.000 5,195 24,000 70,000 70,000 198.000 379.000 S 14.577,911 139 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-27 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation General Option Re Fund Gas Tax DST FISCAL. YEAR 2023/2024 General Government Vx Rad Lease Payments 43,195 City Wide Computers 45,000 COSty Equipment 10,000 Network Infrastructure 30.000 Core and Remote Switches 25,000 CADIRMS System Update 60,775 Police Department Police Vehicles 315,000 Vehicle/Body Cameras 78,583 Road Patrol Equipment 13,000 Roads Department Street Repaving 313,412 Street Reconstruction 355,111 Sidewalk Replacement 100,000 Public Facilities Department Cemetery Grounds Improvements Leisure Services Department Maintenance Equipment 10,000 Parks Division Vehicles 25,000 Playground Improvements Park Improvements Stormwater Slip Lining/Pipe Replacement 130,000 Swale/Driveway Culverts Tulip Drive Crossing Golf Course Maintenance Equipment Airport Economic Development Hangar Rehab Runway 05123 152,246 Reconstruction of Golf Apron 250,000 Total FY 2023/2024 S 48,000 S 768523 S 1,139,799 $ developmen Impact Stormwater Cemetery Agency Fees Fund Trust 120,000 20,000 150,000 250,000 110,000 Grants/ Golf Airport Bank Note Fund Fund 7,500 1,000,000 2,892,666 1,000,000 - S 140,000 S 400,000 S 110,000 S 4,892,666 S 7,500 $ American Rescue Plan Total 43,195 45,000 MODD 30,000 25,000 60,775 - S 315,000 78,583 13,000 313,412 355,111 100,000 110,000 10.000 25.000 120.000 20,000 130.000 150.000 250,000 7,500 1,000,ODO 3,044,912 1,250.000 S 7,506,488 140 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-27 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local General Option Fund Gas Tax FISCAL YEAR 2024/2025 General Government City Wide Computers COSty Equipment Network Infrastructure Core and Remote Switches CAD/RMS System Update Police Department Police Vehicles Vehicte/Body Cameras Road Patrol Equipment 17,000 Roads Department Street Repaving 754,747 Sidewalk Replacement I00,000 Public Facilities Department Cemetery Cotumbarium Niches Leisure Services Department Playground Improvements Park Improvements Stormwater Slip Lining/Pipe Replacement SwalelDriveway Culverts Bayfront Road Crossing Airport Hangar D Office Improvements Community Recreation American Redevelopmen Impact Storrnwater Cemetery Grants/ Golf Airport Rescue DST Aaency Fees Fund Trust Bank Not Fund Fund Plan Total 35,000 35,000 10,000 10,000 30,000 30,000 20,000 20,000 60,775 60,775 320,000 320,000 78,583 78,583 17,000 754,747 100,000 60,000 60,000 50,000 50,000 20,000 20,000 145,000 145,000 130,000 130,000 250,000 250,000 Airport Shade Hangars 220,000 Taxlway Alpha Aprons Golf Apron Utilities 80,000 Construct Taxiway Golf 250,000 Airport Road West 90,000 Total FY 2024/2025 S 17,000 S 854,747 S 1,339,358 S 400,000 880,000 855,000 320,000 1,000,000 1,710,000 - S 70,000 S 380,000 S 60,000 S 5,165,000 S 45,000 - S 45,000 S 400,000 1,100,000 900,000 400,000 1.250,000 11800,000 S 7,931,105 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-27 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation American General Option Redevelopmen Impact Stormwater Cemetery Grants/ Golf Airport Rescue Fund Gas Tax DST Agency Fees Fund Trust Bank Note Fund Fund Plan FISCAL YEAR 2025/2026 General Government City Wide Computers 45,000 COSty Equipment 10,000 Network Infrastru ture 30,000 CADIRMS System Update 60,775 Police Department Police Vehicles 325,000 Vehicte/Body Cameras 39,292 Road Patrol Equipment 13,000 Roads Department Street Repaving 754,747 Sidewalk Replacement 100,000 Leisure Services Department Playground Improvements 100,000 Park Improvements 20,000 Stormwater Slip Lining/Pipe Replacement 160,000 Swale/Driveway Culverts 130,000 Ocean Cove Drainage 350,000 Airport Aircraft Wash Rack 100.000 25,000 Total FY 2025/2026 S 13,000 S $54,747 S 670,067 $ S 120,000 S 480,000 S S 100,000 S S 25,000 $ Total 45,000 10,000 30,000 60,775 325,000 39,292 13,000 754,747 100,000 100,000 20,000 160,000 130,000 350,000 125,000 S 2.262,814 14Z CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-27 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation American General Option Redevelopmen Impact Stormwater Cemetery Grants/ Golf Airport Rescue Fund Gas Tax DST Agency Fees Fund Trust Bank Note Fund Fund Plan Total FISCAL YEAR 2026/2027 General Government City Wide Computers 35,000 35,000 COSty Equipment 10,000 10,000 Network Infrastructure 30,D00 30,000 CAD/RMS System Update 60,775 60,775 Police Department Police Vehicles 330,000 330,000 Road Patrol Equipment 13,000 13,000 Roads Department Street Repaving 754,747 754,747 Sidewalk Replacement 100,000 100,000 Leisure Services Department Playground Improvements 50,000 50,000 Park Improvements 20,000 20,000 Stormwater Slip Lining/Pipe Replacement 175,000 175,000 Swale/Driveway Culverts 130,000 130,000 Golf Course Maintenance Equipment 28,100 28,100 Total FY 2026/2027 $ 13,000 S 854,747 S 640,775 S - S 70,000 S 130,0D0 S - $ - S 28,100 S - S S 1,736,622 Grand Total S 486,506 $4,430,997 S 12,050,054 S 545,000 $ 645,000 $1,838,0DD S 197,500 $ 33,737,516 $ 65,795 S 114,650 S 54,227,018 I'{3 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT - CITY MANAGER Project Name: JCity Manager Vehicle Project Description: Funding Source: General Fund (Provide Vehicle for City Manager Justification: The mileage on the City Managers vehicle is currently 95K miles. City Manager needs a reliable vehicle to attend meetings outside of City Hall and perform numerous site /project visits on a continuous basis. The current City Manager vehicle could be utilized to replace CM2 which is now used when needed for other City staff members. Project Costs: FY 21-22 $32,000 Operating Impact: $0 ($6,400) ($3,200) $0 $3,200 $4,480 ($1,920) $28,000 to $32,000 is the going price for a Dodge Durango and Ford Explorer. Pricing estimate received from the Fleet Superintendent. Project Pricing: Project FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $0 $0 $0 $0 $0 $32,000 GENERAL GOVERNMENT - MIS DIVISION Project Name: JVx Rail Lease Payments (Project Description: Funding Source: Discretionary Sales Tax Capital Lease Payments on VxRail Infiastructure. Justification: (This product is used to effectively manage all the Police Department programs and applications that are hosted in the cloud. It was initially acquired in FY 19-20 via a five year capital lease arrangement. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 43,195 $ 43,195 $ 43,195 $ - $ - $ - $ 129,585 Operating Impact: $ - $ (7,343) $ (8,639) $ (3,888) $ 13,390 $ 28,077 $ 21,598 Project Pricing: Lease was provided through Dell, which was the only provider of this technology. Project Name: Email Archive System Project Description: Funding Source: Discretionary Sales Tax Renewal or Replacement of Barracuda Backup and Secure Gateway Justification: The Agreement for the use of the Barracuda technology is up for renewal and a determination needs to bel made to continue with Barracuda or to switch to another vendor. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 60,000 $ - $ - $ - $ - $ - $ 60,000 Operating Impact: $ - $ (10,200) $ (1,800) $ 6,600 $ 13,800 $ 18,600 $ 27,000 Project Pricing: (Pricing is based current contracts with the customers of Acronis, Proofpoint and Barracuda. Project Name: City Wide Computers Project Description: Funding Source: Discretionary Sales Tax Upgrades of 7-10 Workstations a Year for All Departments. Most of the Police Department Units will be included with Vehicle Purchases. Justification: Computers in All Departments need to be updated on a five year schedule to keep up with technology. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 45,000 $ 35,000 $ 45,000 $ 35,000 $ 45,000 $ 35,000 $ 240,000 Operating Impact: $ - $ (7,650) $ (7,300) $ (3,750) $ 6,900 $ 18,250 $ 6,450 Project Pricing: Laptops are approximately $3,000 each, including 5 year warranties, docking stations and monitors. Desktops are approximately $1,500 each. q9 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT - MIS DIVISION (CONTINUED) Project Name: Equipment Project Description: Funding Source: ICOStv Discretionary Sales Tax Update Equipment needed to continue broadcasting. Justification: Continual updates are required in order to continue providing the public with broadcasting of meetings and other public service events. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 60,000 Operating Impact: $0 $ (1,700) $ (2,000) $ (900) $ 1,400 $ 4,500 $ 1,300 Project Pricing: (Estimate based on the historical spending pattern. Project Name: Network Infrastructure Project Description: Funding Source: Discretionary Sales Tax (Network Infrastructure Upgrades. Justification: General upgrading of network infrastucture in order to continue to provide services. This includes switches,) servers and other needed infrastructure. II Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 180,000 Operating Impact: $ - $ (5,100) $ (6,000) $ (2,700) $ 4,200 $ 13,500 $ 3,900 Project Pricing Based on anticipated needs. Project Name: Over -the -Air Connections Description: I Funding Source: Discretionary Sales Tax IProject Over -the -Air Redundant Network Connections. j+ Justification: Over -The -Air (wireless) backup network connections for both the Golf Course and the new Public Works) Compound need to be added. II Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 10,000 $ 20,000 $ - $ - $ - $ - $ 30,000 Operating Impact: $ - $ (1,700) $ (3,700) $ 500 $ 4,500 $ 7,700 $ 7,300 Project Pricing: Dependent on technology that is selected. Project Name: Core and Remote Switches Project Description: Funding Source: Discretionary Sales Tax Upgrade of Core and Remote Switches to maintain security and provide connection to services Justification: Replacments of the Core Switches in both City Hall and the Police Department are needed every five years �in order to maintain security and provide the services required. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 25,000 $ 20,000 $ - $ - $ 45,000 Operating Impact: $ - $ - $ - $ (4,250) $ (4,150) $ 2,150 $ (6,250) Project Pricing: (Based on prior replacement costs and dependent on specifications yet to be developed. 1` -5 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT - MIS DIVISION (CONTINUED) Project Name: JCAD/RMS System Update I Project Description: Funding Source: Discretionary Sales Tax Soma Global CAD/RMS System Implementation. Justification: Updated CAD/RMS sytem to address security and FDLE Technical Audit shortcomings and assist in providing fluid workflow throughout the Police Department. Will allow a more accurate and seamless operation within the Communications, Records, and Patrol divisions. Product includes integrated redaction software to assist in efficient and timely completion of public record requests. Soma Global will also be able to provide other essential functions which will allow for the consolidation of other programs the deparment is currently paying addtional costs to have and operate. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 139,200 $ 60,775 $ 60,775 $ 60,775 $ 60,775 $ 60,775 $ 443,075 Operating Impact: $ - $ - $ - $ (4,250) $ (4,150) $ 2,150 $ (6,250) Project Pricing: J Written quote obtained. I POLICE DEPARTMENT Project Name:JPolice Station Sign Project Description: Funding Source: General Fund I Replace the Police Department's Main Signage. Justification: The main sign in front of the police department is 18 years old, weathered and needs to be replaced and turned 90 degrees to be seen better from the roadway. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 7,500 $ - $ - $ - $ - $ - $ 7,500 Operating Impact: $ - $ (1,500) $ (750) $ - $ 750 $ 1,050 $ (450) Project Pricing: Pricing was provided by the Leisure Services Director who has been working with the company replacing the other City signs. Project Name: Police Vehicles Project Description: Funding Source: Discretionary Sales Tax 21/22- 5 Vehicles w/equipment (305K). 22/23- 5 Vehicles w/equipment (31OK). 23/24- 5 Vehicles w/equipment (315K). 24/25- 5 Vehicles w/ equipment (320K). 25/26- 5 Vehicles w/equipment (325K). 26/27- 5 Vehicles w/equipment (330K). Justification: This allocation is for the replacement of older vehicles with higher mileage and maintenance expense, with associated vehicle equipment including body cameras, computers and communications equipment. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 305,000 $ 310,000 $ 315,000 $ 320,000 $ 325,000 $ 330,000 $ 1,905,000 Operating Impact: $ - $ (61,000) $ (92,500) $ (94,000) $ (65,000) $ (23,300) $ (335,800) Project Pricing: No written quote available due to impending price increase. Cost projections have been increased by $1,000 over prior estimates. II 146 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM POLICE DEPARTMENT - (CONTINUED) Project Name: Vehicle/Body Cameras (Project Description: Funding Source: pDiscretionary Sales Tax Lease Agreement for Vehicle/Body Cameras. Justification: To promote full transparency and obtain video surveillance footage of every encounter with patrol officers for evidentiary purposes. This is the remainder of a 5 year lease agreement initiated in FY 20-21 and includes unlimited cloud storage and maintenance fees. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 78,583 $ 78,583 $ 78,583 $ 78,583 $ 39,292 $ - $ 353,624 Operating Impact: $ - $ (15,717) $ (23,575) $ (23,575) $ (15,717) $ 3,143 $ (75,440) Project Pricing: JWritten quote/lease aggreement was obtained. Project Name: Road Patrol Equipment Project Description: Funding Source: General Fund 21/22 - 5 Tasers $8,500, 5 patrol rifles $5,000, 1 Night Vision Gear $4,500 and 2 LIDAR units $4,300. 22/23 - 5 Tasers $8,500, 5 patrol rifles $5,000, 1 Night Vision Gear $4,500, 2 LIDAR units $4,300 and 1 SRT helmet $1,000. 23/24 - 5 Tasers $8,500 and 1 Night Vision Gear $4,500. 24/25 - 5 Tasers $8,500, 1 Night Vision Gear $4,500 and 4 SRT helmets $4,000, . 25/26 - 5 Tasers $8,500 and 1 Night Vision Gear $4,500. 26/27 - 5 Tasers $8,500 and 1 Night Vision Gear $4,500. Justification: Replace the older failing Tasers. Equip all officers with rifles and replace the old rifles. Replace the old LIDAR (laser radar) units that are 15 to 18 years old. Replace expiring SRT helmets. Outfit SRT with night vision optics to allow the team members to deal with a critical incident during low light/dark conditions. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 22,300 $ 23,300 $ 13,000 $ 17,000 $ 13,000 $ 13,000 $ 101,600 Operating Impact: $ - $ (4,460) $ (6,890) $ (4,930) $ (2,470) $ 1,152 $ (17,598) Project Pricing: J Written quotes. Price is factored to have a slight increase in cost next fiscal or calendar year. Project Name: Operations Equipment Project Description: Funding Source: General Fund Purchase EZ Flex Sport Mats (8K). Justification: These will be used to cover the PD training room floor to be utilized as a Defensive Tactics/RadKids training area. This will allow the majority of similar type training to take place at the PD and reduce the need to be dependant upon outside agency's facilities, which we have had to utilize several times a year. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 8,000 $ - $ - $ - $ - $ - $ 8,000 Operating Impact: $ - $ (1,600) $ (800) $ - $ 800 $ 1,120 $ (480) Project Pricing: Written quote obatined however, the quote does not include installation or the addition of agency logos. IThe quote for the mats, with those additions bring the total to $8,000. 1y-7 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM POLICE DEPARTMENT - (CONTINUED) Project Name: Police COPE Trailer Project Description: Funding Source: Discretionary Sales Tax 121/22 - Replace COPE Concession Trailer Justification: Replace the existing COPE trailer with an 8.6'x14' trailer that is more suitable to distributing concessions, which is one of the main components of our community events. This trailer comes with a 13.5k BTU air conditioner, fluorescent lights, power outlets, porch lights, storage cabinets, a custom sink, hot water heater, a mini refrigerator, water pump and concesion window with glass and screen. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 20,500 $ - $ - $ - $ - $ - $ 20,500 Operating Impact: $ - $ (4,715) $ (3,485) $ (2,255) $ (1,025) $ 205 $ (11,275 Project Pricing: I Written quote. Prices are factored to have a slight increase in cost next fiscal or calendar year. Project Name: JUtility Vehicle (Project Description: Funding Source: Discretionary Sales Tax Purchase 2020 CAN -AM SSV Defender Pro Utility vehicle. Justification: This vehicle is needed to assist during training to transport cumbersome gear and training tools, such as ammo, steel targets, barracades, where larger vehicles are not permitted to travel due to terrain. It will also give us the ability to safely conduct search and rescue operations throughout the city where the terrain will not allow safe access, such as the North Conservation area, where numerous walker/hikers have been lost and needed to be quickly located and evacuated due to medical conditions. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 18,000 $ - $ - $ - $ - $ - $ 18,000 Operating Impact: $ - $ (3,060) $ (540) $ 1,980 $ 4,140 $ 5,580 $ 8,100 Project Pricing: I Written quote obtained. Project Name: Investigations Equipment Project Description: Funding Source: General Fund Fence enclosure to secure safe located within the evidence building (4K); Surveillance equipment (7K). Justification: In accordance with accreditation standards the safe in the evidence building must be secured separately by fence or other secured barrier. Miscellaneous surveillance equipment required for DICE unit. I Project Costs: FY 21-22 FY 22-23 FY 23-24 FY 24-25 $ 11,000 $ - $ - $ - Operating Impact: $ - $ (2,200) $ (1,100) $ - Project Pricing: (Verbal quote obtained, written quote pending. Project FY 25-26 FY 26-27 Total $ - $ - $ 11,000 $ 1,100 $ 1,540 $ (660) 1 1 6 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT Project Name: Harrison Street Park Plaza Project Description: Funding Source: Community Redevelopment Provide Parking, Event Space and Connections to Downtown Area. Agency Justification: The CRA Master Plan indicates this will have an immediate positive impact to the business district. $125,000 of this project was funded in FY 20-21. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 225,000 $ 270,000 $ - $ - $ - $ - $ 495,000 Operating Impact: $ - $ (29,250) $ (55,350) $ (35,550) $ (15,750) $ 4,050 $ (131,850) Project Pricing: This was projected in the conceptual master plan to approach $700,00 but phasing of site improvements and deletion of some proposed items should keep the expected costs to $270,000 for the first phase and $350,000 for the second. Includes zero curbs, pervious pavers and tree/landscape. Creation of the vista and seemless event space will require further improvements on the east side of the park and riverfront. The completed project will create event space and have a positive impact to the business district. Project Name: Working Waterfront Project Description: Funding Source: Community Redevelopment Completion of Working Waterfront project to include deck Agency improvement, landscaping and historic signage. Justification: Site requires landscape and informational historic signage for this public space. Improvements to the decks will complete the sites ability to be utilized as an event and education center in accordance with the FCT grant. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Operating Impact: $ - $ (10,000) $ (9,000) $ (8,000) $ (7,000) $ (6,000) $ (40,000) Project Pricing: $45K of 2020 funds for Shoreline and Parking lot improvements were used to complete construction. Landscape design estimated costs at $40,000. Changes to design and source of plants may reduce price. Estimates for deck improvements are $6K and historic signage are approximately $4K. Project Name: Tree Protection Plan Project Description: Funding Source: Discretionary Sales Tax Continuation of Riverview Park Master Plan for protection of the tree canopy, with design and placement of strategic landscaped areas to protect the trees from pedestrian traffic and event activities. Justification: A master plan recommended tree replacements and tree protection barriers/signage. Funding is required to implement this plan (trees/barriers/signs/sidewalks). Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 65,000 $ - $ - $ - $ - $ 65,000 Operating Impact: $ - $ - $ (13,000) $ (11,700) $ (10,400) $ (9,100) $ (44,200) Project Pricing: Phase I of Project consisted of a survey, irrigation plan with detailed landscape design. This Phase II includes landscape/mulch installation starting with areas adjacent to sidewalks and tree protection groupings around trees. All this in accordance with the consultant recommendations and the IPM. 19q CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT (CONTINUED) Project Name: Vehicle Project Description: Funding Source: ICDD General Fund (Purchase a Vehicle for Community Development. Justification: A new vehicle is needed to perform project management, pre -construction and site plan field visits. The current vehicle has broken down several times, costing the department $800 over budget (so far) in repairs this fiscal year. This 2008 Chevy Trailblazer has over 120K miles and it is recommended that it be replaced. Staff requests an Explorer or similar model vehicle. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 33,000 $ - $ - $ - $ - $ - $ 33,000 Operating Impact: $ - $ (8,250) $ (6,600) $ (4,950) $ (3,300) $ (3,630) $ (26,730) Project Pricing: Based off 2019 Explorer 4x2 purchased for Leisure Services. ROADS DEPARTMENT Project Name: Street Repaving Project Description: Funding Source: Local Option Gas Tax Crack Sealing, Double Microsurfacing, Cape Sealing and 2" Overlay for Streets programmed by the Pavement Management Consultant. Justification: The street pavment maintenance program was prescribed and scheduled by the Pavement Management Consultant for FY 2019 to FY 2024. Due to the large amount of work needed to address the associated Stormwater work needed to be accomplished on those roadways that were repaved, increased road work is being deferred. The Pavement Management Program will also be updated over this timeframe. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 633,363 $ 313,412 $ 754,747 $ 754,747 $ 754,747 $ 3,211,016 Operating Impact: $ - $ - $ (82,337) $ (97,746) $ (157,992) $ (188,049) $ (526,124) Project Pricing: Includes a 20% increase from amount listed in the pavement management plan due to inflation. Project Name: Street Reconstruction Project Description: Funding Source: Local Option Gas Tax Reconstruction Roadwork based on new recommendations from the Pavement Management Consultant. Justification: Needed to address streets in bad condition that are beyond normal repaving work and require full depth reconstruction. $355,111 is the amount of full -depth reconstruction in FY22-23 that was projected by the previous Pavement Management Plan. As explained in the above Street Repaving project, this work is also being deferred one year to allow associated Stormwater work to be accomplished. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 355,111 $ - $ - $ - $ 355,111 Operating Impact: $ - $ - $ - $ (120,738) $ (120,738) $ (113,636) $ (355,111) Project Pricing: $355,111 is the amount of full -depth reconstruction that was projected by the Pavement Management Consultant. Price increases and the update to the Pavement Management Plan may result in the need for more expenditures of this nature. 156 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM ROADS DEPARTMENT (CONTINUED) Project Name: Portable Traffic Analyzers (Project Description: Funding Source: Local Option Gas Tax Purchase of two sensors to collect information on traffic patterns. Justification: This is for collecting traffic data on speed, traffic volume and vehicle classifications. These statistics will be � used to plan future road improvements. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 4,870 $ - $ - $ - $ - $ - $ 4,870 Operating Impact: $ - $ (974) $ (487) $ - $ 487 $ 682 $ (292) Project Pricing: Quotation from a vendor. I Project Name: Sidewalk Replacement Project Description: Funding Source: Local Option Gas Tax Replace 5,000 linear feet of 5 foot wide sidewalk along high pedestrian/bicycle usage City streets each fiscal year. Justification: The City receives a large number of citizen request to repair sidewalks in a highly deteriorated condition. These are serious trip and fall hazards and expose the City to significant tort liability. The City has not had a formal sidewalk repair/replacement program for many years and only makes spot repairs following significant trip and fall incidents. This work will be contracted out to adequately address this need. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 600,000 Operating Impact: $ - $ (13,000) $ (22,000) $ (27,000) $ (28,000) $ (25,000) $ (115,000) Project Pricing: Staff secured quotes from contractors. For Precision Cut Concrete (PCC) and its placement for greater than $61 square yards at 4" thickness, the low quote is $36 per square yard of PCC placed. At 5 foot sidewalk width, about 5,000 linear feet of PCC sidewalk can be placed per year at a cost of $100,000. Project Name: Roads Division Equipment Project Description: Funding Source: General Fund 3/4 Ton Pickup (35K), Concrete Chain Saws(3,140), Skid Steer Attachments (7,766), Zero Turn Riding Mower (13,000). Justification: Pickup replaces PW94 at the end of its cost-efficient life. Concrete Chain Saws are to replace a heavy saw used for cuts of headwalls and other vertical cuts and a 14" Concrete Saw is to replace a lighter saw used for horizontal cuts. Skid Steer Attachments include 84" 6-way dozer blade and tree boom with hook used to maintain the shoulder of roadways. Riding Mower replaces a current mower. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 58,906 $ - $ - $ - $ - $ - $ 58,906 Operating Impact: $ - $ (11,781) $ (5,891) $ - $ 5,891 $ 8,247 $ (3,534) Project Pricing: Estimated pricing. I Project Name: Roads Division Heavy Equipment Project Description: Funding Source: Discretionary Sales Tax 121/22 Tandem Axle Dump Truck (150K); Brush Truck (110K). Justification: (Tandem Axle Dump Truck replaces oldest Tandem Axle Dump Truck at the end of its useful life. Brush Truck is a 12 cubic yard, single-axel with "barn door" gate and replaces 20 year old Brush Truck. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 260,000 $ - $ - $ - $ - $ 260,000 Operating Impact: $ - $ - $ (59,800) $ (44,200) $ (28,600) $ (13,000) $ (145,600) Project Pricing: (The Dump Truck is under municipal contract bid. 151 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC FACILITIES - FACILITY MAINTENANCE DIVISION Project Name: Public Facilities Compound Project Description: Funding Source: Discretionary Sales Tax Complete Construction of New Public Facilities Compound at Sebastian Municipal Airport. Justification: This is funding for the expected remaining balance of the design -build project authorized in FY 20-21. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 5,334,024 $ - $ - $ - $ - $ - $ 5,334,024 Operating Impact: $ - $ (1,280,166) $ (1,280,166) $ (1,226,826) $ (1,226,826) $ (1,173,485) $ (6,187,468) Project Pricing: (Remainder of the $9,133,483 Design -Build Contract. Project Name: Stairwell Evacuation Chairs (Project Description: Funding Source: General Fund Install Evacuation Chairs in the Stairwell at Cty Hall. Justification: This will address the safety issue for assisting disabled persons in the case of an emergency. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 3,000 $ - $ - $ - $ - $ - $ 3,000 Operating Impact: $ - $ (600) $ (300) $ - $ 300 $ 420 $ (180) Project Pricing: Estimated based on the cost of other newly installed signs. PUBLIC FACILITIES - FLEET DIVISION Project Name: Fleet Division Equipment Project Description: Funding Source: General Fund 21/22 Air Conditioning Service Machine (5,500), Garage Service Truck Lights and Tool Cabinets (2,000). Justification: The Air Conditioning Service Machine is required for the new type of refrigerant. Existing Machine will remain in service. Installing tool cabinets in the Service Truck will allow them to stay organized and adding lighting will increase the safety of the operator. Project Costs: FY 21-22 FY 22-23 FY 23-24 FY 24-25 $ 7,500 $ - $ - $ - Operating Impact: $ - $ (1,500) $ (750) $ - Project Pricing: Prices are estimated. Project FY 25-26 FY 26-27 Total $ - $ - $ 7,500 $ 750 $ 1,050 $ (450) 1 ISZ CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC FACILITIES - CEMETERY DIVISION Project Name: Cemetery Fencing Project Description: Funding Source: Cemetery Trust Fund 122-23 Replace Chain Link Fencing (17,500). Justification: (The existing fence is broken down along the southern and northern boundary of the Cemetery. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 17,500 $ - $ - $ - $ - $ 17,500 Operating Impact: $ - $ - $ (1,750) $ (525) $ 700 $ 1,925 $ 350 Project Pricing: Estimated pricing. Project Name: Cemetery Grounds Improvements Project Description: Funding Source: Cemetery Trust Fund Project consists of grounds leveling, headstone straightening and placing new sod in Areas 1-5. Justification: Older sections of the Cemetery have headstones that are sinking and landscaping that has a mix of grass and weeds. These measures will improve the overall appearance and make it safer for the public. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 110,000 $ - $ - $ - $ 110,000 Operating Impact: $ - $ - $ - $ (22,000) $ (19,800) $ (17,600) $ (59,400) Project Pricing: Estimated pricing. Project Name: Cemetery Columbarium Niches Project Description: Funding Source: Cemetery Trust Fund Adding Two Columbarium Niches in the Expanded Section of the Cemetery. Justification: Columbarium Niches are recommended for the new section. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 60,000 $ - $ $ 60,000 Operating Impact: $ - $ - $ - $ - $ (20,400) $ (20,400) $ (40,800) Project Pricing: Estimated pricing. Project Name: Cemetery Signage (Project Description: Funding Source: (New Cemetery Trust Fund Install Signage Using New City Design Format Justification: IThe Cemetery lacks signage. The signage will use the new design for City signs. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 10,000 $ - $ - $ $ - $ - $ 10,000 Operating Impact: $ - $ (2,000) $ (1,000) $ - $ 1,000 $ 1,400 $ (600) Project Pricing: 'Estimated based on the cost of other newly installed signs. 153 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT (CONTINUED) Project Name: BSSC Baseball Backstops Project Description: Funding Source: Recreation Impact Fee Replace the backstops on all 4 baseball/softball fields at the Barber Street Sports Complex. The current fencing is badly rusted and creates a safety concern due to its current condition. Justification: The current condition of the backstops on all 4 fields is a safety concern for participants, spectators and sta due to the badly rusted poles. Project Costs: FY 21-22 $ 75,000 Operating Impact: Project Pricing: Project FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ - $ - $ 75,000 $ (18,000) $ (18,000) $ (17,250) $ (17,250) $ (16,500) $ (87,000) Cost estimate is based on pricing provided by the lowest bid contractor that was selected during our baseball) field fencing replacement project. (All Zones $18,750 Each) II Project Name: Refurbish Portable Stage Project Description: Funding Source: General Fund Refurbish the stage to increase its life expectancy. It currently has rusting in many spots along the interior and concerns with the hydraulic hoses failing due to their age and their current condition. Project will include sandblasting many areas of the stage and replacing all hydraulic lines. Justification: Staff recommends refurbishment of this stage as soon as possible to prevent any safety concerns. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 14,000 $ - $ - $ - $ - $ - $ 14,000 Operating Impact: $ - $ (3,220) $ (2,380) $ (1,540) $ (700) $ 140 $ (7,700) Project Pricing: (Cost estimate is based on pricing provided by a local vendor. Project Name: Maintenance Equipment Project Description: Funding Source: General Fund Provide Necessary Leisure Services Maintenance Equipment and also replacement of existing equipment 21-22 Replace (2) John Deere Mowers (20K) 21-22 Purchase a Top Dressing Machine (15K) 21-22 Purchase a Verti-Cutter (1 OK) 22-23 Replace (2) John Deere Mowers (20K) 22-23 Replace John Deere 5410 Tractor (60K) 23-24 Replace (1) John Deere Mower (I OK) Justification: Mowers P370 & P375 need to be replaced. Other mowers are scheduled replacements of mowing crew mowers that maintain the common grounds within parks, Schumann Drive, and Sebastian Blvd. As we continue to improve the Barber Street Athletic Fields and follow the IPM Plan to reduce chemical usage, we have some mechanical and cultural ways that require new machinery. The Top Dressing machine and Verticutter will provide the equipment for continued progress on the objectives of the IPM plan. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 45,000 $ 80,000 $ 10,000 $ - $ - $ - $ 135,000 Operating Impact: $ - $ (9,000) $ (20,500) $ (10,000) $ 3,500 $ 14,300 $ (21,700) Project Pricing: I This pricing was provided by Alan from the Garage based on his purchasing experience and also quotes collected from various vendors. 151 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT (CONTINUED) Project Name: JPark Signage (Project Description: Funding Source: Recreation Impact Fees Parks Identifying Signage Replacement. Justification: Continues update of Park Identifying Signs. Needed to address one of the goals of the updated Parks and Recreation Element of the Comprehensive Plan. This addresses all signs needing to be replaced or installed at parks not currently having City identifying signs. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 30,000 $ - $ - $ - $ - $ - $ 30,000 Operating Impact: $ - $ (6,000) $ (3,000) $ - $ 3,000 $ 4,200 $ (1,800) Project Pricing: Based on our Parks Signage agreement with the selected sign manufacturer, Signstar. Year 3 of the sign replacement plan will total around $30,000 to complete all of the signage. (All Zones $7,500 Each) Project Name: Parks Division Vehicles Project Description: Funding Source: General Fund FY 21-22 1/2 Ton Pickup (25K). FY 22-23 1/2 Ton Pickup (25K). FY 23-24 1/2 Ton Pickup (25K). Justification: These are all recommended replacements from the Garage based on the age and maintenance expenditures Ion these vehicles. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 25,000 $ 25,000 $ 25,000 $ - $ - $ - $ 75,000 Operating Impact: $ - $ (5,000) $ (7,500) $ (7,500) $ - $ 6,000 $ (14,000) Project Pricing: This pricing and replacement schedule was provided by the Fleet Superintendent based on his quotes. Project Name: Playground Improvements Funding Source: Recreation Impact Fund Project Description: Replace and improve current playgrounds throughout the City to become more accessible: 21-22 Easy Street Zone B $50K, Filbert Park Zone C $50K. 23-24 Creative Playground All Zones $30K Each. 24-25 Bryant Court Park Zone C $50K. 25-26 Hardee Park Zone A $50K, Schumann Park Zone C $50K. 26-27 Community Center Zone B $50K. Justification: Many of the playgrounds throughout the City are in need of replacement within the next few years. As a part of this replacement I would like to begin implementing all-inclusive portions to each playground so that we have more accessible options throughout the City to better serve our residents. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 100,000 $ - $ 120,000 $ 50,000 $ 100,000 $ 50,000 $ 420,000 Operating Impact: $ - $ (20,000) $ (18,000) $ (40,000) $ (45,600) $ (60,200) $ (183,800) Project Pricing: Pricing is based on the pricing quotes in speaking with numerous vendors this year. The materials costs have increased drastically over the course of the last year, similar to most other construction materials. 155 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT (CONTINUED) Project Name: (Park Improvements (Project Description: Funding Source: Recreation Impact Fund Provide funds to be able to immediately address park improvements. Justification: These allocations will provide funds on an annual basis toward addressing park improvements that were not budgeted but are brought to light by the public or the Parks and Recreation Advisory Committee. These funds will be allocated so that concerns can be addressed without delay. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 120,000 Operating Impact: $ - $ (4,000) $ (7,600) $ (10,800) $ (13,600) $ (16,000) $ (52,000) Project Pricing: (Will be established at time improvements are better defined. (All Zones $5,000 Each). STORMWATER FUND Project Name: JStormwater Equipment (Project Description: Funding Source: Stormwater Utility Fund E42 R2 Service Bobcat Compact Excavator. Justification: This additional Compact Excavator is needed to clean the smaller stormwater drainage ditches. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 80,000 $ - $ - $ - $ - $ - $ 80,000 Operating Impact: $ - $ (16,000) $ (8,000) $ - $ 8,000 $ 11,200 $ (4,800) Project Pricing: (The Excavator is priced at $70,824 but is expected to be $80,000 with adding two vegetation buckets. Project Name: Backhoe and Tractor Attachments Project Description: Funding Source: Stormwater Utility Fund Purchase Aquatic Bucket for the Backhoe ($6,000) and Bush Hog Attachment for the Kubota Tractor ($3,500). Justification: The aquatic bucket is required for cleaning the ditches and rights -of -way with the backhoe. The Bush Hogl attachment is for cutting City property and drainage ditches with the Kubota tractor. II Project Costs: FY 21-22 FY 22-23 FY 23-24 $ 9,500 $ - $ - $ Operating Impact: $ - $ (2,185) $ (1,615) $ Project Pricing: (Estimated pricing. FY 24-25 FY 25-26 (1,045) $ (475) $ Project FY 26-27 Total - $ 9,500 95 $ (5,225) 1 Project Name: Slip Lining/Pipe Replacement I Project Description: Funding Source: Discretionary Sales Tax Replacing pipe or sliplining when practical. Justification: Used for failing stonmwater pipes. Sliplining avoids open cutting of the roadway and adjacent properties and is used when the depth and construction is expected to cause excessive damage. Project Costs: FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 $ 250,000 $ 120,000 $ 130,000 $ 145,000 $ 160,000 $ 175,000 $ Operating Impact: Project Pricing: I Staff recently completed similar projects and has a good idea of the total cost for these projects. Project Total 980,000 ls6 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM STORMWATER FUND (CONTINUED) Project Name: Swale/Driveway Culverts Project Description: Funding Source: Stormwater Utility Fund City crews to correct all drainage deficiencies, swales, culverts and make driveway and headwall repairs as appropiate in conjunction with street reconstruction projects. Justification: Significantly extends pavement life and reduces long term pavement management cost. The City will completing year 3 of its pavement management program. If these repairs are not done, the sizeable investment in street reconstruction will be wasted as saturated road bases and their overlying asphalt surfaces will quickly degrade well before their useful life of 20 plus years. As a result we would never catch up with improving the condition of our streets. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 115,000 $ 130,000 $ 150,000 $ 130,000 $ 130,000 $ 130,000 $ 785,000 Operating Impact: $ - $ - $ - $ - $ - $ - $ - Project Pricing: Cost cover cost of concrete (driveways & headwalls) culverts and sod. Work to be performed in house except for driveway cuts and concrete replacement. ProjectName: Pond Fountains Project Description: FundingSource: IStormwater Stormwater UtilityFund Purchase and install Stormwater Aeration Fountains. I Justification: The city has successfully installed and operates stormwater fountains in three of its ston-nwater ponds. These fountains aerate and ozygenate the water and in doing so, improve the water quality and promote the growth of desirable plant species. This is an important additional non -chemical, mechanical method of stormwater pond maintenance and reduces the amount and cost of herbidide application. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 13,500 $ - $ - $ - $ - $ - $ 13,500 Operating Impact: $ - $ (1,755) $ (1,215) $ (675) $ (135) $ 405 $ (3,375) Project Pricing: Periwinkle Pond: Aeration Fountain for $4,500 plus the installation of new electrical service @ $2,000 = 1$6,500, Tulip solar powered aeration fountain for $7,000. Total Cost = $13,500. Project Name: Canal Restoration Project Description: Funding Source: Discretionary Sales Tax Fund to An application is being made to FEMA for a $23 million dollar project Match $1 Million for FEMA Grant to restore the canal sides/bottom of the Collier Creek/Elkcam Canal to of $22 Million over two years. their original contour. Justification: Significant accumulation of dead vegetation and growth of rooted invasive aquatic species has occurred over the years in the City's 8.15 mile Collier Creek/Elkcam Canal. Effective maintenance management and vegetation management requires that these issues be addressed. Project Costs: FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 $ 11,500,000 $ 11,500,000 $ - $ - Operating Impact: $ - $ (2,760,000) $ (5,520,000) $ (5,405,000) $ (5,290,000) $ Project Pricing: (The actual cost will be dependent on the Program eventually adopted. Project FY 26-27 Total - $ 23,000,000 (5,175,000) $ (24,150,000) 1 151 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM STORMWATER FUND (CONTINUED) Project Name: Concha Dam Replacement Project Description: Funding Source: 75% FEMA Grant $300,000. Install new wall in front of the Concha Dam. 25% Matching equirement from Stormwater Utility Fund $100,000. Justification: Concha dam is very close to the end of its useful life with a number of holes and cavities clearly visable. Placing a new wall immediately upstream in front of it will avoid a $4,400,000 cost of total replacement, reduce the maintenance cost and ease concern over a catastropic failure. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 400,000 $ - $ - $ - $ - $ - $ 400,000 Operating Impact: $ - $ (96,000) $ (96,000) $ (92,000) $ (92,000) $ (88,000) $ (464,000) Project Pricing: Includes: planning, design, construction and construction management. A FEMA Local Mitigation Strategy grant is being pursued. Project Name: Drive Crossing Project Description: Funding Source: �Tulip Stormwater Utility Fund (Replace road crossing pipes with a con/span open flow design. Justification: This is a pinch point on a main ditch, where pipes are undersized due to mimimal road coverage over the pipes. It is recommended they be replaced with a con/span type open flow design to enhance conveyance. Roadway improvements will also be needed. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 250,000 $ - $ - $ - $ 250,000 Operating Impact: $ - $ - $ - $ (60,000) $ (60,000) $ (57,500) $ (177,500) Project Pricing: (Pricing was escalated from previous year submittal to allow for construction cost increases. Project Name: 113ayfront Road Crossing Project Description: Funding Source: Stormwater Utility Fund Change Bayfront Road Crossing pipe to con/span open flow design. Justification: This is a main ditch pinch point causing the existing ditch to overflow to residential properties. Using a Icon/span open flow design will prevent the existing pipe being plugged with debris. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 250,000 $ - $ - $ 250,000 Operating Impact: $ - $ - $ - $ - $ (60,000) $ (60,000) $ (120,000) Project Pricing: (Rough estimate that will be defined before proceeding with this project. Project Name: 1Stormwater Ocean Cove Drainage (Project Description: Funding Source: Utility Fund Design is to stabilize the slopes. II Justification: I At times when there are high water levels, the slopes are eroding and encroaching on private property. Design is to stabilize the slopes and keep the open conveyance of the ditch. Project Costs: FY 21-22 FY 22-23 FY 23-24 FY 24-25 Operating Impact: Project Pricing: (Price estimate increased to reflect current costs. Project FY 25-26 FY 26-27 Total $ 350,000 $ - $ 350,000 $ - $ (84,000) $ (84,000) 1 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GOLF COURSE Project Name: Maintenance Eauipment Proiect Description: Funding Source: Golf Course Replace Necessary Operating and Maintenance Equipment: 22-23 Replace Range Picker (2,695), Replace Ball Washer (2,500). 23-24 Replace Range Cart (7,500). Justification: 1It is anticipated that these items will require replacement in a few years. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 5,195 $ 7,500 $ - $ - $ 28,100 $ 40,795 Operating Impact: $ - $ - $ (1,039) $ (2,020) $ (750) $ 520 $ (3,289) Project Pricing: (Estimated oricine. Project Name: IDitch#15 Improvements (Project Description: Funding Source: Golf Course Pipe or Deepen the Existing Ditch. Ij Justification: This ditch crosses the fairway and is very unsightly because it does not drain well. The current condition of the area is very suitable for water moccasins. One option is to pipe the ditch, which is approximately 280 feet by 60 feet with 18 to 24 inch pipe, site work and sod. The other option is to dig it out to hold more water, then do site work around it for adaquate sheet water drainage. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 20,000 $ - $ - $ - $ - $ - $ 20,000 Operating Impact: $ - $ (4,800) $ (4,800) $ (4,600) $ (4,600) $ (4,400) $ (23,200) Project Pricing: (Estimated uricine. Project Name: Golf Course Parking Lot (Project Description: Funding Source: Golf Course Replace Parking Bumpers, Patch Asphalt and Repaint Lines. II Justification: Repaint approx 125 parking space lines, complete with directional arrows throughout parking lot, replace damaged parking bumpers, patch any holes or cracks in ashpalt. Current parking lot lines are extremely faded and the parking lot in general needs some repair, along with some new parking bumpers. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 5,000 $ - $ - $ - $ - $ - $ 5,000 Operating Impact: $ - $ (650) $ (450) $ (250) $ (50) $ 150 $ (1,250) Project Pricing: JEstimated pricing. AIRPORT FUND Project Name: (Airport Mobile Radios (Project Description: Funding Source: Airport Fund Purchase 2-Way Mobile Radios for Airport Rolling Equipment Justification: JAirport vehicles lack mobile air -band VHF radios. This is a safety related item. 3 would be purchased. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 7,500 $ - $ - $ - $ - $ - $ 7,500 Operating Impact: $ - $ (1,500) $ (750) $ - $ 750 $ 1,050 $ (450) Project Pricing: (Estimated pricing forecasted in Grant Application Spreadsheet. 159 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: Airport Interior Security Cameras Project Description: Funding Source: 80% FDOT PTGA Grant $19,200. Purchase and install security cameras for the interior of the Airport 20% Matching Requirement from Terminal. Airport Funds $4,800. Justification: The Airport lacks camera surveillance of the interior of the Airport Terminal. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 24,000 $ - $ - $ - $ - $ 24,000 Operating Impact: $ - $ - $ (4,080) $ (720) $ 2,640 $ 5,520 $ 3,360 Project Pricing: (Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: Aircraft Wash Rack Project Description: Funding Source: 80% FDOT Grant $100,000. Complete construction of the Aircraft Wash Rack. 20%; Matching Requirement from Airport Fund $25,000. Justification: Airport lacks an approved wash rack. Contruction was initiated ten years ago but was paused due to budget constraints. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ - $ 125,000 $ - $ 125,000 Operating Impact: $ - $ - $ - $ - $ - $ (16,250) $ (16,250) Project Pricing: (Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: Hangar C Office Improvements Project Description: Funding Source: 50% FDOT Grant $35,000. Hangar C Office Improvements, including air conditioning, fire safety 50% Matching Requirement from improvements, exit doors, windows, lighting and furniture. Private Funding $35,000. Justification: This would convert the southern storage bay into habitable office space, therby enhancing the value of the I structure and increasing future rent for the Airport. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 70,000 $ - $ - $ - $ - $ 70,000 Operating Impact: $ - $ - $ (16,800) $ (16,800) $ (16,100) $ (16,100) $ (65,800) Project Pricing: I Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: Hangar D Office Improvements Project Description: Funding Source: 80% FDOT Grant $320,000. Interior construction of Hangar D offices. 20% Matching Requirement from Private Funding $80,000. Justification: Hanger D will have 5,000 square feet of undeveloped office space. This project will build out the interior o the area in order to attract new businesses and bring additional revenue to the Airport. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 400,000 $ - $ - $ 400,000 Operating Impact: $ - $ - $ - $ - $ (96,000) $ (96,000) $ (192,000) Project Pricing: JEstimated pricing forecasted in Grant Application Spreadsheet. 0 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: Economic Development Hangar Project Description: Funding Source: 50% Economic Development Grant Construct a New business Hangar for economic development next to $500,000. the Golf Apron. 50% Matching Requirement from Private Enterorise $500,000. Justification: This can be anticipated to enhance the City's economic development potential by being a home to new businesses and by providing jobs for the City. II Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 1,000,000 $ - $ - $ - $ 1,000,000 Operating Impact: $ - $ - $ - $ (140,000) $ (140,000) $ (140,000) $ (420,000) Project Pricing: (Estimated pricing forecasted in Grant Application Spreadsheet. I Project Name: Construction of Square Hangars Project Description: Funding Source: 80% FDOT Grant $576,000. Develop the Site and Construct Two Square Corporate Business 20% Matching Requirements from Hangars. Discretionary Sales Tax $144,000. Justification: These will be leased to generate revenue, as well as bringing in new businesses and jobs. I Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 720,000 $ - $ - $ - $ - $ - $ 720,000 Operating Impact: $ - $ (100,800) $ (100,800) $ (100,800) $ (100,800) $ (100,800) $ (504,000) Project Pricing: JEstimated pricing forecasted in Grant Application Spreadsheet. Project Name: Airport Shade Hangars Project Description: Funding Source: 80% FDOT Grant $880,000. Engineer and construct new Aircraft Shade Hangars. 20% Matching Requirement from Discretionary Sales Tax $220,000. Justification: Current Shade Hangars are 100% occupied, with five customers on the waiting list. Airport has room for a� third row of Shade Hangars off of the Alpha Apron. This will bring additional revenue to the Airport. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 1,100,000 $ - $ - $ 1,100,000 Operating Impact: $ - $ - $ - $ - $ (154,000) $ (154,000) $ (308,000) Project Pricing: (Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: Rehab Runway 10-28 Markings Project Description: Funding Source: 90% FAA Grant $63,000. Rehabilitation of Runway 10-28 and Taxiway Markings. 5%; FDOT Grant $3,500. 5% Matching Requirement from Airport Fund $3,500. Justification: Existing markings have faded and pose a safety risk to pilots. Project Costs: FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 It - $ 70,000 $ - $ - It - Operating Impact: $ - $ - $ (9,100) $ (6,300) $ Project Pricing: (Estimated pricing forecasted in Grant Application Spreadsheet. (3,500) $ Project FY 26-27 Total - $ 70,000 (700) $ (19,600) 10 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: Rehab Runway 05/23 Project Description: Funding Source: 90% FAA Grant $2,740,420. Reconstruct asphalt surfaces of Runway 05-23, include LED Runway 5% FDOT Grant $152,246. Lighting, REIL Lighting, Pilot controlled Runway Lighing System and 5% Matching Requirement from fresh Runway Markings. Discretionary Sales Tax $152,246. Justification: Asphalt condition of this Runway is deteriorating to the point it needs resurfacing. LED Lighting will use less power and be less expensive to maintain. REIL Lighting serves to improve operational safety. Pilot controlled Lighting System replaces outdated equipment. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ 3,044,912 $ - $ - $ - $ 3,044,912 Operating Impact: $ - $ - $ - $ (1,035,270) $ (1,035,270) $ (974,372) $ (3,044,912) Project Pricing: Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: Taxiway Alpha Aprons Project Description: Funding Source: 90% FAA Grant Engineering and then construction improvements to the Taxiway Alpha $178,200/$810,000. Aprons and Tie -down areas. Project consist of the reconstruction of the 5% FDOT Grant $9,900/$45,0000. North Apron/Tie-down area and the renovation of the West Apron/Tie- 5% Matching Requirement from down area. Airport Fund $9,900/$45,000. Justification: The North Apron is in a terrible state of deterioration and requires full depth reconstruction to bring it up to servicable standards. the West Apron is in better shape but needs renovation to keep it from falling into disrepair. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 198,000 $ - $ 900,000 $ - $ - $ 1,098,000 Operating Impact: $ - $ - $ (67,320) $ (67,320) $ (369,360) $ (369,360) $ (873,360) Project Pricing: JEstimated pricing forecasted in Grant Application Spreadsheet. Project Name: Taxiway Golf Apron Design Project Description: Funding Source: 90% FAA Grant $341,100. Engineer and Design of Taxiway Golf and Accompanying Apron area 5% FDOT Grant $18,950. over the abandoned Runway 13-31. 5% Matching Requirement from Airport Fund $18,950. Justification: The next phase of the Airports business development establishes a viable Taxiway and Apron area over the currently abandoned Runway 13-31. Completion of this work will lead to additional development o infrastructure in the way of utilities and an access road to future Airport business sites. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ 379,000 $ - $ - $ - $ - $ 379,000 Operating Impact: $ - $ - $ (128,860) $ (128,860) $ (121,280) $ (121,280) $ (500,280) Project Pricing: (Estimated pricing forecasted in Grant Application Spreadsheet. Jbz CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name: Reconstruction of Golf Apron Project Description: Funding Source: 80% FDOT Grant $1,000,000. Reconstruct Apron along side Taxiway Golf over the abandoned 20% Matching Requirement from Runway 13-31 Discretionary Sales Tax $250.000. Justification: (Infrastructure improvements to attract future flightline businesses and jobs for the City. Project Costs: FY 21-22 FY 22-23 Operating Impact: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 1,250,000 $ - $ - $ - $ 1,250,000 $ - $ - $ - $ (425,000) $ (425,000) $ (400,000) $ (1,250,000) Project Pricing: (Estimated pricing forecasted in Grant Application Spreadsheet. I Project Name: Golf Apron Utilities Project Description: Funding Source: 80% FDOT Grant $320,000. Establish Utilities along the Golf Apron (North Side Business 20% Matching Requirement from Development Area). Discretionary Sales Tax $80,000. Justification: The North apron area lacks water, sewer and electricity. Establishing utilities in this area will attract future businesses, jobs and revenue to the Airport. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 400,000 $ - $ - $ 400,000 Operating Impact: $ - $ - $ - $ - $ (136,000) $ (136,000) $ (272,000) Project Pricing: JEstimated pricing forecasted in Grant Application Spreadsheet. Project Name: Construct Taxiway Golf Project Description: Funding Source: 80% FDOT $1,000,000. 20% Construct new Taxiway Golf over Runway 13-31. Matching Requirement from Discretionary Sales Tax $250,000. Justification: This is in association with the Golf Apron project to provide a Taxiway for West and North end users to access Runways 28 and 23. This project is paramont to bringing new flight line businesses and jobs to the Airport and the City. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 1,250,000 $ - $ - $ 1,250,000 Operating Impact: $ - $ - $ - $ - $ (425,000) $ (425,000) $ (850,000) Project Pricing: Estimated pricing forecasted in Grant Application Spreadsheet. Project Name: Airport Road West Project Description: Funding Source: 90% FAA Grant $1,620,000. Engineer and construct a road on the west side of the Airport leading to 5% FDOT Grant $90,000. the Golf Apron Flight Line Business Development Area. 5% Matching Requirement from Discretionary Sales Tax $90,000. Justification: This road is needed to support the growth of new businesses in this area. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ - $ - $ - $ 1,800,000 $ - $ - $ 1,800,000 Operating Impact: $ - $ - $ - $ - $ (612,000) $ (612,000) $ (1,224,000) Project Pricing: (Estimated pricing forecasted in Grant Application Spreadsheet. 10 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2022-2027 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM BUILDING FUND Project Name: Office Renovations (Project Description: Funding Source: Building Fund Remodel the Building Departments Office Area. I+ Justification: This project will renovate the front counter area, including lowering the counter and moving it back to provide room for an improved customer waiting area seating. Bullet-proof glass will be installed, added space will also be provided to make public information materials available. Included in his project will be a reconfiguration of the office space located behind the front counter area. Project Costs: Project FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Total $ 116,000 $ - $ - $ - $ - $ - $ 116,000 Operating Impact: $ - $ (27,840) $ (27,840) $ (26,680) $ (26,680) $ (25,520) $ (134,560) Project Pricing: (Updated estimates have resulted in a higher estimate than previously foreseen. M IMPACTS OF CAPITAL OUTLAYS ON OPERATING COST CALCULATION CRITERIA Capital Improvements may impact operating costs in several ways. To quantify the amount various projects will generally impact operating costs, the City applies four main factors, adjusted by the expected years of useful life. These factors are maintenance, efficiency, risk management and replacement. If applicable, some items may be further adjusted to reflect offsets from anticipated revenues the item will generate. Year of 1 Year 2 Years 3 Years 4 Years 5 Years Purchase After After After After After Maintenance Factor - As items get older, costs for maintaining them will increase. Annual amount should not exceed 100%. 30+ Year Useful Life 0% 1% 2% 3% 4% 5% 20 Year Useful Life 0% 2% 4% 6% 8% 10% 10 Year Useful Life 0% 3% 6% 9% 12% 15% 7 Year Useful Life 0% 5% 10% 15% 20% 25% 5 Year Useful Life 0% 7% 14% 21% 28% 35% 3 Year Useful Life 0% 10% 20% 30% 40% 50% Efrociency Factor - As items get older, the initially improved efciency declines. Annual amount could be a loss in subsequent years. 30+ Year Useful Life 0% -10% -10% -9% -9% -8% 20 Year Useful Life 0% -10% -9% -8% -7% -6% 10 Year Useful Life 0% -10% -8% -6% -4% -2% 7 Year Useful Life 0% -10% -7% -4% -1% 2% 5 Year Useful Life 0% -10% -6% -2% 2% 4% 3 Year Useful Life 0% -10% -5% 0% 5% 10% Risk Management Factor - Items may have savings by reducing liability exposure. Annual amount should not be positive 30+ Year Useful Life 0% -10% -10% -9% -9% -8% 20 Year Useful Life 0% -10% -9% -8% -7% -6% 10 Year Useful Life 0% -10% -8% -6% -4% -2% 7 Year Useful Life 0% -10% -7% -4% -1% 0% 5 Year Useful Life 0% -10% -6% -2% 0% 0% 3 Year Useful Life 0% -10% -5% 0% 0% 0% Replacement Factor - A savings would occur by taking replaced items out of service.Annual amount would continue to compound. 30+ Year Useful Life 0% -15% -16% -17% -18% -19% 20 Year Useful Life 0% -12% -13% -14% -15% -16% 10 Year Useful Life 0% -6% -7% -8% -9% -10% 7 Year Useful Life 0% -5% -6% -7% -8% -9% 5 Year Useful Life 0% -4% -5% -6% -7% -8% 3 Year Useful Life 0% -3% -4% -5% -6% -7% Revenue Factor - Some items may be offset by additional revenue. These are handled on a case -by -case basis. 165 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Protects Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Totals General Government City Manager Vehicle 7 32,000 - - - - 32,000 Maintenance - 1,600 3,200 4,800 6,400 8,000 Efficiency - (3,200) (2,240) (1,280) (320) (640) Risk - (3,2C0) (2,240) (1,280) (320) - Replacement - (1,6C0) (1,920) (2,240) (2,560) (2,880) Total - (6,400) (3,200) 3,200 4,480 Vx Rail Lease Payments 5 43,195 43,195 43,195 - - - 129,585 Maintenance - 3,024 9,071 18,142 27,213 36,284 Efficiency - (4,320) (6,911) (7,775) (2,592) 1,728 Risk - (4,320) (6,911) (7,775) (3,456) (864) Replacement - (1,728) (3,888) (6,479) (7,775) (9,071) Total - (7,343) (8,639) (3,888) 13,390 28,077 Email Archive System 5 60,000 - - - - - 60,000 Maintenance - 4,200 8,400 12,600 16,800 21,000 Efficiency (6,000) (3,600) (1,200) 1,200 2,400 Risk (6,000) (3,600) (1,200) - - Replacement (2,400) (3,000) (3,600) (4,200) (4,800) Total - (10,200) (1,800) 6,600 13,800 18,600 City Wide Computers 5 45,000 35,000 45,000 35,000 45,000 35,000 240,000 Maintenance - 3,150 8,750 17,500 28,700 43,050 Efficiency (4,500) (6,200) (7,500) (6,000) (5,000) Risk (4,500) (6,200) (7,500) (6,900) (7,500) Replacement (1,800) (3,650) (6,250) (8,900) (12,300) Total - (7,650) (7,300) (3,750) 6,900 18,250 COSty Equipment 5 10,000 10,000 10,000 10,000 10,000 10,000 60,000 Maintenance - 700 2,100 4,200 7,000 10,500 Efficiency (1,000) (1,600) (1,800) (1,600) (1,200) Risk - (1,000) (1,600) (1,800) (1,800) (1,800) Replacement - (400) (900) (1,500) (2,200) (3,000) Total - (1,700) (2,000) (900) 1,400 4,500 Network Infrastructure 5 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Maintenance - 2,100 6,300 12,600 21,000 31,500 Efficiency - (3,000) (4,800) (5,400) (4,800) (3,600) Risk - (3,000) (4,800) (5,400) (5,400) (5,400) Replacement - (1,200) (2,700) (4,500) (6,600) (9,000) Total - (5,100) (6,000) (2,700) 4,200 13,500 Over -the -Air Connections 5 10,000 20,000 - - - - 30,000 Maintenance - 700 2,800 4,900 7,000 9,100 Efficiency - (1,000) (2,600) (1,400) (200) 800 Risk - (1,000) (2,600) (1,400) (400) - Replacement - (400� (1,300) (1,600) (1,900) (2,200) Total - (1,700 (3,700) 500 4,500 7,700 Core and Remote Switches 5 - - 25,000 20,000 - - 45,000 Maintenance - - - 1,750 4,900 8,050 Efficiency - - (2,500) (3,500) (1,700) Risk - - (2,500) (3,500) (1,700) Replacement - - (1,000) (2,050) (2,500) Total - - - (4,250) (4,150) 2,150 CADlRMS System Update 5 139,200 60,775 60,775 60,775 60,775 60,775 443,075 Maintenance - 9,744 23,742 41,995 64,502 91,263 Efficiency (13,920) (14,430) (12,508) (8,156) (4,156) Risk - (13,920) (14,430) (12,508) (10,940) (10,940) Replacement - (5,568) (9,391) (13,822) (18,860) (24,507) Total - (4,250) (4,150) 2,150 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Protects Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Totals Police Department Police Station Sign 7 7,500 - - - - - 7,500 Maintenance - 375 750 1,125 1,500 1,875 Efficiency (750) (525) (300) (75) (150) Risk (750) (525) (300) (75) - Replacement (375) (450) (525) (600) (675) Total - (1,500) (750) - 760 1,050 Police Vehicles 7 305,000 310,000 315,000 320,000 325.000 330,000 1,905,000 Maintenance - 15,250 46,000 92,500 155,000 233,750 Efficiency (30,500) (52,350) (65,400) (69,500) (76,700) Risk (30,500) (52,350) (65,400) (69.500) (70,600) Replacement (15,250) (33,800) (55,700) (81,000) (109,750) Total - (61,000) (92,500) (94,000) (65,000) (23,300) Vehicle/Body Cameras 7 78,583 78,583 78,583 78,583 39,292 - 353,624 Maintenance - 3,929 11,787 23,575 39,292 56,973 Efficiency (7,858) (13,359) (16,502) (17,288) (14,931) Risk (7,858) (13,359) (16,502) (17,288) (13,359) Replacement (3,929) (8,644) (14,145) (20,432) (25,540) Total - (15,717) (23,575) (23,575) (15.717) 3,143 Road Patrol Equipment 7 22,300 23,300 13,000 17,000 13,000 13,000 101,600 Maintenance - 1,115 3,395 6,325 10,105 14,535 Efficiency (2,230) (3,891) (3,823) (3,765) (3,689) Risk - (2,230) (3,891) (3,823) (3,765) (3,243) Replacement (1,115) (2,503) (3,609) (5,045) (6,451) Total - (4,460) (6,890) (4,930) (2,470) 1,152 Police COPE Trailer 10 20,500 - - - - - 20,500 Maintenance - 615 1,230 1,845 2,460 3,075 Efficiency - (2,050) (1,640) (1,230) (820) (410) Risk - (2,050) (1,640) (1,230) (820) (410) Replacement - (1,230) (1,435) (1,640) (1,845) (2,050) Total - (4,715) (3,485) (2,255) (1,025) 205 Utility Vehicle 5 18,000 - - - - - 18,000 Maintenance - 1,260 2,520 3,780 5,040 6,300 Efficiency - (1,800) (1,080) (360) 360 720 Risk - (1,800) (1,080) (360) - - Replacement - (720) (900) (1,080) (1,260) (1,"0) Total - (3,060) (540) 1,980 4,140 5,580 Operations Equipment 7 8,000 - - - - 8,000 Maintenance - 400 800 1,200 1,600 2,000 Efficiency (800) (560) (320) (80) (160) Risk (800) (560) (320) (80) - Replacement (400) (480) (560) (640) (720) Total - (1,600) (800) - 800 1,120 Investigations Equipment 7 11,000 - - - - - 11,000 Maintenance - 550 1,100 1,650 2,200 2,750 Efficiency (1,100) (770) (440) (110) (220) Risk - (1,100) (770) (440) (110) - Replacement (550) (660) (770) (880) (990) Total - (2,200) (1,100) - 1,100 1,540 Community Development Department Harrison Street Park Plaza 10 225,000 270,000 - - - - 495,000 Maintenance - 6,750 21,600 36,450 51,300 66,150 Risk (22,500) (45,000) (35.100) (25,200) (15,300) Replacement - (13,500) (31,950) (36,900) (41,850) (46,800) Total - (29,250) (55,350) (35,550) (15,750) 4,050 Working Waterfront 20 50,000 - - - - - 50,000 Maintenance - 1,000 2,000 3,000 4,000 5,000 Risk (5,000) (4,500) (4,000) (3,500) (3,000) Replacement (6,000) (6,500) (7,000) (7,500) (8,000) Total (10,000) (9,000) (8,000) (7,000) (6,000) 10 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Prolects Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Totals Community Development Department (Continued) Tree Protection Plan 20 - 65,000 - - 65,000 Maintenance - 1,300 2,600 3,900 5,200 Risk - (6,500) (5,850) (5,200) (4,550) Replacement - - (7,800) (8,450) (9,100) (9,750) Total - - (13,000) (11,700) (10,400) (9,100) CDD Vehicle 7 33,000 - - - - 33,000 Maintenance - 1,650 3,300 4,950 6,600 8,250 Efficiency (3,300) (2,310) (1,320) (330) (660) Risk - (3,300) (2,310) (1,320) (330) - Replacement (1,650) (1,980) (2,310) (2,640) (2,970) Total (8,250) (6,600) (4,950) (3,300) (3,630) Roads Department Street Repaving 10 633,363 313,412 754,747 754,747 754,747 3,211,016 Maintenance - 19,001 47,404 98,450 172,138 Risk - - (63,336) (82,010) (138,549) (179,994) Replacement - - (38,002) (63,140) (117,893) (180,193) Total - (82,337) (97,746) (157,992) (188,049) Portable Traffic Analyzers 7 4,870 - - - - - 4,870 Maintenance - 244 487 731 974 1,218 Efficiency (487) (341) (195) (49) (97) Risk (487) (341) (195) (49) - Replacement (244) (292) (341) (390) (438) Total (974) (487) - 487 682 Street Reconstruction 30+ - 355,111 - - - 355,111 Maintenance - 3,551 7,102 10,653 Efficiency (35,511) (35,511) (31,960) Risk (35,511) (35,511) (31,960) Replacement - (53,267) (56,818) (60,369) Total - - - (120,738) (120,738) (113,636) Sidewalk Replacement 10 100,000 100,000 100,000 100,000 100,000 100,000 600,000 Maintenance - 3,000 9,000 18,000 30,000 45,000 Risk (10,000) (18,000) (24,000) (28,000) (30,000) Replacement (6,000) (13,000) (21,000) (30,000) (40,000) Total - (13,000) (22,000) (27,000) (28,000) (25,000) Roads Division Equipment 7 58,906 - - - - - 58,906 Maintenance - 2,945 5,891 8,836 11,781 14,727 Efficiency (5,891) (4,123) (2,356) (589) (1,178) Risk (5,891) (4,123) (2,356) (589) Replacement (2,945) (3,534) (4,123) (4,712) (5,302) Total (11,781) (5,891) 5,891 8,247 Roads Division Heavy Equipment 10 260,000 - - - 260,000 Maintenance - 7,800 15,600 23,400 31,200 Efficiency (26,000) (20,800) (15,600) (10,400) Risk (26,000) (20,800) (15.600) (10,400) Replacement (15,600) (18.200) (20,800) (23,400) Total (59,800) (44,200) (28,600) (13,000) Public Facilities Department Public Facilities Compound 30+ 5.334,024 - - - - - 5,334,024 Maintenance - 53,340 106,680 160,021 213,361 266,701 Efficiency - (533,402) (533,402) (480.062) (480,062) (426,722) Replacement - (800,104) (853,444) (906,784) (960.124) (1,013,465) Total - (1,280,166) (1,280,166) (1,226,826) (1,226,826) (1,173,485) Fleet Division Equipment 7 7,500 - - - - - 7,500 Maintenance - 375 750 1,125 1,500 1,875 Efficiency - (750) (525) (300) (75) (150) Risk - (750) (525) (300) (75) - Replacement - (375) (450) (525) (600) (675) Total - (1,500) (750) - 750 1,050 l�D IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Proiects Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Totals Public Facilities Department (Continued) Cemetery Fencing 7 - 17,500 - - - - 17,500 Maintenance - 875 1,750 2,625 3,500 Risk (1,750) (1,225) (700) (175) Replacement - (875) (1,050) (1,225) (1,400) Total - (1,750) (525) 700 1,925 Cemetery Grounds Improvements 20 - 110,000 - - - 110,000 Maintenance - - 2,200 4,400 6,600 Risk - (11,000) (9,900) (8,800) Replacement - (13,200) (14,300) (15,400) Total - (22,000) (19,800) (17,600) Cemetery Columbarium Niches 30+ - 60,000 - - 60,000 Maintenance - - 600 1,200 Efficiency - (6,000) (6,000) Risk - (6,000) (6,000) Replacement - - (91000) (9,600) Total - - (20,400) (20,400) New Cemetery Signage 7 10,000 - - - - - 10,000 Maintenance - 500 1,000 1,500 2,000 2,500 Efficiency (1,000) (700) (400) (100) (200) Risk (1,000) (700) (400) (100) - Replacement (500) (600) (700) (800) (900) Total - (2,000) (1,000) - 1,000 1,400 Stairwell Evacuation Chairs 7 3,000 - - - - - 3,000 Maintenance - 150 300 450 600 750 Efflclency (300) (210) (120) (30) (60) Risk (300) (210) (120) (30) - Replacement (150) (180) (210) (240) (270) Total - (600) (300) - 300 420 Leisure Services Department BSSC Baseball Backstops 30+ 75,000 - - - - - 75,000 Maintenance - 750 1,500 2,250 3,000 3,750 Risk (7,500) (7,500) (6,750) (6,750) (6,000) Replacement (11,250) (12,000) (12,750) (13,600) (14,250) Total - (18,000) (18,000) (17,250) (17,250) (16,500) Refurbish Portable Stage 10 14,000 - - - - - 14,000 Maintenance - 420 840 1,260 1,680 2,100 Efficiency (1,400) (1,120) (840) (560) (280) Risk (1,400) (1,120) (840) (560) (280) Replacement (840) (980) (1,120) (1,260) (1,400) Total - (3,220) (2,380) (1,540) (700) 140 Maintenance Equipment 7 45,000 80,000 10,000 - - - 135,000 Maintenance - 2,250 8,500 15,250 22,000 28,750 Efficiency (4,500) (11,150) (8,400) (4,350) (2,100) Risk - (4,500) (11,150) (8,400) (4,350) (1,200) Replacement - (2,250) (6,700) (8,450) (9,800) (11,150) Total - (9,000) (20,500) (10,000) 3,500 14,300 Park Signage 7 30,000 - - - - - 30,000 Maintenance - 1,500 3,000 4,500 6,000 7,500 Efticlency - (3,000) (2,100) (1,200) (300) (600) Risk - (3,000) (2,100) (1,200) (300) - Replacement - (1,500) (1,800) (2,100) (2,400) (2,700) Total - (6,000) (3,000) 3,000 4,200 N, IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Prolects Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Totals Leisure Services Department (Continued) Parks Division Vehicles 7 25,000 25,000 25,000 - - - 75,000 Maintenance - 1,250 3,750 7,500 11,250 15,000 Efficiency - (2,500) (4,250) (5,250) (3,000) (1,750) Risk - (2,500) (4,250) (5,250) (3,000) (1,250) Replacement - (1,250) (2,750) (4,500) (5,250) (6,000) Total - (5,000) (7,500) (7,500) 6,000 Playground Improvements 20 100,000 - 120,000 50,000 100,000 50,000 420,000 Maintenance - 2,000 4,000 8,400 13,800 21,200 Risk (10,000) (9,000) (20,000) (22,800) (30.100) Replacement (12,000) (13,000) (28,400) (36,600) (51,300) Total - (20,000) (18,000) (40,000) (45,600) (60,200) Park Improvements 20 20,000 20,000 20,000 20,000 20,000 20,000 120,000 Maintenance - 400 1,200 2,400 4,000 6,000 Risk (2,000) (3,800) (5,400) (6,800) (8,000) Replacement (2,400) (5,000) (7,800) (10,800) (14.000) Total - (4,000) (7,600) (10,800) (13,600) (16,000) Stormwater Department Stormwater Equipment 7 80,000 - - - - - 80,000 Maintenance - 4,000 8,000 12,000 16,000 20,000 Efficiency (8,000) (5,600) (3,200) (800) (1,600) Risk (8,000) (5,600) (3,200) (800) - Replacement (4,000) (4,800) (5,600) (6,400) (7,200) Total - (16,000) (8,000) 8,000 11,200 Backhoe and Tractor Attachments 10 9,500 - - - - - 9,500 Maintenance - 285 570 855 1,140 1,425 Efficiency (950) (760) (570) (380) (190) Risk (950) (760) (570) (380) (190) Replacement (570) (665) (760) (855) (950) Total - (2,185) (1,615) (1,045) (475) 95 Slip Lining/Pipe Replacement n/a 250,000 120,000 130,000 145,000 160,000 175,000 980,000 Swale/Driveway Culverts n/a 115.000 130,000 150,000 130,000 130,000 130,000 785,000 Stormwater Pond Fountains 10 13,500 - - - - - 13,500 Maintenance - 405 810 1,215 1,620 2,025 Efficiency - (1,350) (1,080) (810) (540) (270) Replacement - (810) (945) (1,080) (1,215) (1,350) Total - (1,755) (1,215) (675) (135) 405 Canal Restoration 30+ 11,500,000 11,500,000 - - - - 23,000,000 Maintenance - 115,000 345,000 575,000 805,000 1,035,000 Risk - (1,150,000) (2,300,000) (2,185.000) (2,070,000) (1,955,000) Replacement - (1,725,000) (3,565,000) (3,795,000) (4,025,000) (4,255,000) Total - (2,760,000) (5,520,000) (5,405,000) (5,290,000) (5,175,000) Concha Dam Replacement 30+ 400,000 - - - - 400,000 Maintenance - 4,000 8,000 12,000 16,000 20,000 Risk - (40,000) (40,000) (36,000) (36,000) (32,000) Replacement - (60,000) (64.000) (68,000) (72,000) (76,000) Total - (96,000) (96.000) (92,000) (92,000) (88,000) Tulip Drive Crossing 30+ - 250,000 - - 250,000 Maintenance - - 2,500 5,000 7,500 Risk - - (25,000) (25,000) (22,500) Replacement - - (37,500) (40,000) (42,500) Total - (60,000) (60,000) (57,500) 1-7© IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life List of Protects Years FY 2021-22 FY 2022-23 Stormwater Department (Continued) Bayfront Road Crossing 30+ - - Maintenance - Risk - Replacement Total - Ocean Cove Drainage 30+ Maintenance - Risk - Replacement - Total - - Golf Course Maintenance Equipment 7 - 5,195 Maintenance - - Efficiency - Risk - - Replacement - - Total - - Ditch #15 Improvements 30+ 20,000 - Maintenance - 200 Risk (2,000) Replacement (3,000) Total - (4,800) Golf Course Parking Lot 10 5,000 - Maintenance - 150 Risk (500) Replacement (300) Total - (650) Airport Airport Mobile Radios 7 7,500 - Maintenance - 375 Efficiency (750) Risk (750) Replacement (375) Total (1,500) Airport Interior Security Cameras 5 24,000 Maintenance - - Efficlency - Risk - Replacement - Total - Aircraft Wash Rack 10 - Maintenance - Efficiency - Replacement - - Total - - Hangar C Office Improvements 30+ - 70,000 Maintenance - Efflcfency Replacement Total Hangar D Office Improvements 30+ Maintenance Efficiency Replacement - Total - Capital FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Totals - 250,000 - - 250,000 - 2,500 5,000 - (25,000) (25,000) - (37,500) (40,000) - (60,000) (60,000) - 350,000 - 350,000 - 3,500 - - (35,000) - - (52,500) - - - (84,000) 7,500 - - 28,100 40,795 260 895 1,529 2,164 (520) (1,114) (733) (352) (520) (1,114) (733) (352) (260) (687) (814) (941) (1,039) (2,020) (750) 520 - - - - 20,000 400 600 800 1,000 (2,000) (1,800) (1,800) (1,600) (3,200) (3,400) (3,600) (3,800) (4,800) (4,600) (4,600) (4,400) - - - - 5,000 300 450 600 750 (400) (300) (200) (100) (350) (400) (450) (500) (450) (250) (50) 150 7,500 750 1,125 1,500 1,875 (525) (300) (75) (150) (525) (300) (75) - (450) (525) (600) (675) (750) - 750 1,050 - - - - 24,000 1,680 3,360 5,040 6,720 (2,400) (1,440) (480) 480 (2,400) (1,440) (480) - (960) (1,200) (1,440) (1,680) (4,080) (720) 2,640 5,520 - 125,000 - 125,000 - - 3,750 - (12,500) - (7,500) - - (16,250) - - - - 70,000 700 1,400 2,100 2,800 (7,000) (7,000) (6,300) (6,300) (10,500) (11,200) (11,900) (12,600) (16,800) (16,800) (16,100) (16,100) - 400,000 - - 400,000 - - 4,000 8,000 - (40,000) (40,000) - (60,000) (64,000) - (96,000) (96,000) 1-7I IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT List of Prolects Airport (Continued) Economic Development Hangar Maintenance Replacement Total Construction of Square Hangars Maintenance Replacement Total Airport Shade Hangars Maintenance Replacement Total Rehab Runway 10-28 Markings Maintenance Risk Replacement Total Rehab Runway 05123 Maintenance Efficiency Risk Replacement Total Taxiway Alpha Aprons Maintenance Efficiency Risk Replacement Total Taxiway Golf Apron Design Maintenance Efficiency Risk Replacement Total Reconstruction of Golf Apron Maintenance Efficiency Risk Replacement Total Golf Apron Utilities Maintenance Efficiency Risk Replacement Total Construct Taxiway Golf Maintenance Efficiency Risk Replacement Total Life Years FY 2021-22 30+ - 30+ 30+ 30+ 30+ 30+ 30+ 30+ 30+ 10 720,000 FY 2022-23 7,200 (108,000) (100,800) 70,000 198,000 379,000 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 1,000,000 - - - - 10,000 20,000 30,000 (150,000) (160,000) (170,000) (140.000) (140,000) (140,000) 14,400 21,600 28,800 36,000 (115,200) (122,400) (129,600) (136,800) (100,800) (100,800) (100,800) (100,800) 1,100,000 - - - 11,000 22,000 - (165,000) (176,000) - (154,000) (154,000) 2,100 4,200 6,300 8,400 (7,000) (5,600) (4,200) (2,800) (4,200) (4,900) (5,600) (6,300) (9,100) (6,300) (3,500) (700) 3,044,912 - - - - 30,449 60,898 91,347 (304,491) (304,491) (274,042) (304,491) (304,491) (274,042) (456,737) (487,186) (517,635) (1,035,270) (1,035,270) (974,372) 900,000 - - 1,980 3,960 14,940 25,920 (19.800) (19,800) (107,820) (107,820) (19,800) (19,800) (107,820) (107,820) (29.700) (31,680) (168,660) (179,640) (67,320) (67,320) (369,360) (369,360) 3,790 7,580 11,370 15,160 (37,900) (37,900) (34,110) (34,110) (37,900) (37,900) (34,110) (34,110) (56,850) (60,640) (64,430) (68,220) (128,860) (128,860) (121,280) (121,280) 1,250,000 - - - - 12,500 25,000 37,500 - (125,000) (125,000) (112,500) - (125,000) (125,000) (112,500) - (187,500) (200,000) (212,500) - (425,000) (425,000) (400,000) - 400,000 - - - 4,000 8,000 (40,000) (40,000) (40,000) (40,000) (60,000) (64,000) - (136,000) (136,000) 1,250,000 - - - 12,500 25,000 (125,000) (125,000) (125,000) (125,000) (187,500) (200,000) (425,000) (425,000) Capital Totals 1,000,000 720,000 1,100,000 70,000 3,044,912 1,098,000 379,000 1,250,000 400,000 1,250,000 1�2 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT Life Capital List of Prolects Years FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Totals Airport (Continued) Airport Road West 30+ - - - 1,800,000 - - 1,800,000 Maintenance - - 18,000 36,000 Efflclency - (180,000) (180,000) Risk - (180,000) (180,000) Replacement - - (270,000) (288,000) Total - (612,000) (612,000) Building Fund Office Renovations 30+ 116,000 - - - - - 116,000 Maintenance - 1,160 2,320 3,480 4,640 5,800 Efficiency (11,600) (11,600) (10,440) (10.440) (9,280) Replacement - (17,400) (18,560) (19,720) (20.880) (22,040) Total (27,840) (27,840) (26,680) (26,680) (25,520) Totals - (4,558,016) (7,744,058) (9,315,382) (10,879,169) (10,552,951) 54,227,018 1?3 (CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET C11Y OF HOME OF PELICAN ISLAND This Page Intentionally Left Blank 179 HOME OF PELICAN ISLAND CITY OF SEBASTIAN, FLORIDA AN N UAL B U DG ET FISCAL YEAR 2021-2022 SCHEDULES Draft as of August 18, 2021 17 �- CITY OF SEBASTIAN, FLORIDA 2021-2022 ANNUAL BUDGET FULL AND PART-TIME POSITIONS Budget Budget Budget Budget Amended Budget Budget FY 20172018 FY 2018/2019 FY 2019/2020 FY 2020/2021 FY 202012021 FY 2021/2022 Dpqlment/Diviston F/T P/T F/T P/T F/T P/T F/T PIT F/T P/T F/T PIT City Council 0 5 0 5 0 5 0 5 0 5 0 5 City Manager 2 0 2 0 2 0 2 0 2 0 2 0 City Clerk 2 1 2 1 2 1 2 1 2 1 2 1 City Attorney 0 0 0 0 1 0 l 0 1 0 1 0 Administrative Services 6 0 6 0 6 0 6 0 6 0 6 0 Mgmt Information Svcs 3 3 4 2 4 2 4 2 4 2 5 2 Audio Visual 0 0 0 0 0 0 0 0 0 0 0 0 Leisure Services 8 17 12 18 13 6 13 4 13 4 14 4 Community Development 5 0 4 0 5 0 5 0 5 0 5 0 Police Administration 8 1 7 2 7 2 7 1 7 1 8 1 Police Operations 29 1 34 0 32 0 32 0 32 0 32 10 Police Investigations 7 11 7 10 9 10 9 11 9 11 9 I Police Dispatch 10 0 10 0 10 0 10 0 10 0 10 0 Code Enforcement 3 0 3 0 3 0 3 0 3 0 3 0 Engineering 0 0 0 0 0 0 0 0 0 0 0 0 Roads & Maintenance 8 0 10 0 10 0 10 0 10 0 10 0 Fleet Management 4 0 4 0 3 0 3 0 3 0 3 0 Facilities Maintenance 3 0 3 0 4 0 4 0 4 0 4 0 Cemetery 2 0 2 0 2 0 2 0 2 0 2 0 GENERAL FUND TOTALS 99 39 109 38 113 26 113 24 113 24 116 24 Stormwater Utility 13 t 14 1 13 1 13 1 13 1 IS 1 Golf Course Administration 2 5 2 4 2 4 2 4 2 4 2 4 Golf Course Carts 0 14 0 14 0 10 0 10 0 10 0 10 Golf Caaru Tae1 2 19 2 18 2 14 2 14 2 14 2 14 Airport 3 0 2 0 1 1 1 1 1 1 1 1 Buildine Department 6 0 7 1 7 2 a 2 7 3 8 3 SUB -TOTALS 123.0 59.0 134.0 58.0 136.0 44.0 137.0 42.0 136.0 43.0 142.0 43.0 TOTAL POSITIONS 182.0 192.0 180.0 179.0 179.0 185.0 FULL-TIME POSITIONS 152.50 163.00 158.00 158.00 157.50 163.50 9-7& GENERALFUND PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Property Taxes 3.5% Growth $ 3.867.257 $ 4.557,000 $ 4,701,435 $ 4.865.985 $ 5.036.295 $ 5,212.565 $ 5.395.005 $ 5.583,830 Franchise Fees (3.0% Growth) 1.316.849 1,364,019 1,418.581 1,461,138 1.504.973 1,557.647 1.612,164 1.668.590 Utility Service Tax (3.0% Growth) 2.940.406 3.171,461 3,262,083 3.359.945 3.460,744 3,564.566 3,671,503 3.781.648 Intergovernmental 2.964.913 2.933,069 3,113,075 3.222.033 3,334,804 3,434.848 3.537,893 3.644.030 Investmentlncome(1% Growth) 49.544 17,500 17,500 17,675 17,852 18,030 18,211 18.393 Other Revenue (2% Growth) 1.098.614 1.065.699 1,121.500 1.143,930 1,166,809 1,190,145 1,213.948 1.238,227 Charges to Cemetery 80.000 85,000 90,000 90,000 90,000 90,000 90,000 90.000 Transfers from Golf Course - 35,000 35,000 35,000 35,000 35,000 35.000 35.000 Transfers from Airport 25.000 150,000 - - - - - FEMA and State Reimbursements 48,809 - - - - GENERAL FUND REVENUE $ 12.391.392 $13.378.748 $ 13,759,174 $ 14,195,707 $ 14.646,475 $ 15,102,801 $ 15,573.724 $ 16,059,718 Personnel (Insurance 5%, Pay 3.0%) $ 9.741.182 $ 9,871.586 $ 10,530,753 $ 10.874,295 $ 11.228.144 $ 11.592.608 $ 11,968.006 $ 12.354.666 Operating Expenditures 2,727.874 2,731,510 2,961 215 Ui 2,961,215 Z961,215 2961 215 2,961,215 2.961 215 Total Operation and Maintenance $ 12.469.056 $12.603.0% $ 13.491 $ 13.835,510 $ 14,189.359 $ 14,,153,823 $ 14.929.221 $ 15,315,881 Transfers to Other Funds 4.691 City Manager Vehlde 32,000 City Clerk Equipment 2.310 MIS Equipment 2.011 Police Personnel Equipment 81,725 33.018 41,300 23.300 13,000 17,D00 13.000 13.000 Puchase of K-9s 19,000 Police Detective Vehicle 45,805 COPE Vehicles Graphic Wrap 5,000 Police Goff Cart 7,457 Police Station Sign 7,500 Public Works Roads Equipment 46,333 23,906 Public Works Roads Vehicle 39.190 35,000 Public Facilities Fleet Equipment 2,376 2,500 7,500 Cemetery Bench Seats and Monuments 20,000 Public Facilities Repairs 54.094 10,815 Public Facilities Air Conditioners 64,185 Public Facilities Staawell Evacuation Chairs 3.000 Leisure Services Parks Equipment 26,488 21.289 45,000 80.000 10.000 28.100 Leisure Services Vehicles 93.317 27.770 25,000 25.000 25,000 Leisure Services Portable Stage Refurbishment 14.000 Leisure Services Friendship Park Tennis Courts 23,300 Leisure Services Barber Street Shed 8,879 Leisure Services Barber Baseball Scoreboard 2,870 Leisure Services Lightnfng Protection System 5,663 Seawall Reparins 14,837 Yacht Club Seawall Replacement 358,961 Community Development Vehicle 33,D00 Community Development Sustainable Sebastian 11,311 Community Development Plotter[Scanner 14.650 TOTAL EXPENDITURES FY 20 $ 12,887,452 TOTAL EXPENDITURES FY 21 $13,234,545 TOTAL EXPENDITURES FY 22 $ 13,759,174 TOTAL EXPENDITURES FY 23 $ 13.963,810 TOTAL EXPENDITURES FY 24 $ 14,237.359 TOTAL EXPENDITURES FY 25 $ 14,570,823 TOTAL EXPENDITURES FY 26 $ 14,942,221 $ 15,356.981 BEGINNING FUND BALANCE $ 6,199,061 $ 5,703,001 $ 5.847.204 $ 5.847,204 $ 6,079.100 $ 6,488,217 $ 7.020,195 $ 7.651.698 TOTAL REVENUES 12,391,392 13,378,748 13.759.174 14.195,707 14.646,475 15,102,801 15,573,724 16,059,718 TOTAL EXPENDITURES 12,887,452 13.234,545 13 759 174 13`�63\810 14\237`359 14\570,823 14 9421221 15 356,981 UNRESTRICTED RESERVE BALANCE PER CAM $ 5,703,001 $ 5.847,204 $ 5�47�204 $ 6,079,100 $ 6,488,217 $ 7,020,195 $ 7�51.698 $ 8 54,435 Assigned Funds (Inventory, Prepa!ds & Receivables) 933742 748.742 615 621 N3 580 621 545 621 510 621 475 621 440 621 AvallaNe for Emergencies $ 4,769,259 $ 5,098,462 $ 5,231 $ 5,498a79 $ 5,942,96 $ 6,509�74 $ 7,176,�77 $ 7,913,�14 Revenue vs Expenditures 144.203 - 231,896 409,116 531,978 631,503 702,737 Note: Begin in 20-21 paying down Loans to Golf Course by $35K per year. M LOCAL OPTION GAS TAX FUND PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20.21 FY 21.22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Local Option Gas Taxes(r3% After2022) $ 686,491 $ 735,600 $ 735,600 $ 757.668 $ 780,398 $ 803.810 $ 827,924 $ 852,762 FDOT Lighting Agreement 13,694 14,105 14,528 14,964 15,413 15,875 16,351 16,842 Investment Income 1,990 1,648 945 1,837 1,684 1,761 1,709 1,709 Total Revenues $ 702,175 $ 751,353 $ 751.073 $ 774,469 $ 797,495 $ 821,446 $ 845.985 $ 871,313 R/R Crossing Maintenance $ 5,400 $ 5,400 $ 5,400 $ 5,400 $ 5,400 $ 5,400 $ 5,400 $ 5,400 Road Condition Assessment 38,900 Road Signs and Markings - 87,572 - - - - - Total Operational and Maintenance $ 5,400 $ 92,972 $ 44,300 $ 5,400 $ 5,400 $ 5,400 $ 5,400 $ 5,400 Debt Payment- FinalFY22-23 243,886 243.398 242.801 122,174 Riverview Park Sidewalks 46,581 Portable Traffic Analyzers (2) 4,870 Track Skid Steer 105.554 Street Reconstruction 105,913 355,111 6 Year Street Repaving Program 498.043 342.822 - 633.363 313,412 754.747 754,747 754,747 TOTAL EXPENDITURES FY20 $ 852.883 School Zone Lights 34,372 Sidewalk Construction/Repair 52,287 100.000 100,000 100,000 100,000 100.000 100.000 Wheel Loader 130,000 TOTAL EXPENDITURES FY21 $ 1,048,345 TOTAL EXPENDITURES FY22 $ 391,971 TOTAL EXPENDITURES FY23 $ 860,937 TOTAL EXPENDITURES FY24 $ 773,923 TOTAL EXPENDITURES FY25 $ 860,147 TOTAL EXPENDITURES FY26 $ 860,147 $ 860.147 BEGINNING FUND BALANCE 539.111 388.403 91,410 450,513 364,045 387,617 348.916 334.754 BUDGET RESERVE -5%OF EXPENSES 30,450 40,247 19,599 36,938 38,696 43,007 43,007 43,007 UNRESTRICTED RESERVE BALANCE $ 508.661 $ 348,156 $ 71,812 $ 413,574 $ 325.348 $ 344.609 $ 305,909 $ 291.747 TOTAL REVENUES 702.175 751,353 751,073 774,469 797,495 821,446 845.985 871.313 TOTAL EXPENDITURES+TRANSFERS 852.883 1.048,345 391,971 860,937 773,923 860,147 860.147 860,147 ENDING FUND BALANCE $ 357.953 $ 51,163 $ 430,914 $ 327,106 $ 348,921 $ 305.909 $ 291,747 $ 302,913 M DISCRETIONARY SALES TAX FUND (DST) PROJECTED BALANCES FISCAL YEARS 2022-2027 DST Revenue (3.0% Growth) Principal from $285,000 Airport Advance 09/29/08 Interest from $285,000 Airport Advance Principal from $267,511 Airport Advance 01 /05/11 Interest from $267,511 Airport Advance Investment Income DST PROJECT REVENUE Storrnwater Debt Server/Host Update - Vx Rail Lease Email Archive System Exchange Server City Computers Police Computers Audio Visual Equipment COSty Equipment Phone System Network Infrastructure Over -the -Air Connections Core and Remote Switches CAD/RMS System Update Police Vehicle/Body Cameras Police Vehicles Police COPE Trailer Police Utility Vehicle Police Evidence BuildinglFixtures Police Dispatch Equipment Street Reconstruction Tandum Axle Dump Truck for Roads Brush Truck for Roads Dept. CavCor Boat Parking Paving Completion Facilities Maintenance Truck Public Facilities Compound City Emergency Generators Pickle Ball Courts Barber Street Ughtning System CDBG Sidewalks Harrison Street Park Plaza Design Tree Protection Plan Working Waterfront Phase 3 Parking Lot City Entrance Signs City Hall Electronic Marquee Sign Sliplining or Pipe Replacement Canal Restoration Stormwater Master Plan Renovate Golf Tees (Transfer to Golf Course) Goff Water Hookup (Transfer to Goff Course) Construction of Hangar'D", Then Office Construct Two Square Hangars Engineer and Construct Shade Hangar Airport Shade Hangars Taxiway "C D' and'E" Construction Construct Taxi Lana/Repair Taxiway Alpha Establish Sewer Services Reconstruct Runway 05-23 Reconstruct Taxiway Golf Apron Utilities for Taxiway Golf Apron Construct Taxiway Golf Construct Taxiway Golf Construct Access Road West TOTAL EXPENDITURES FY 20 TOTAL EXPENDITURES FY 21 TOTAL EXPENDITURES FY 22 TOTAL EXPENDITURES FY 23 TOTAL EXPENDITURES FY 24 TOTAL EXPENDITURES FY 25 TOTAL EXPENDITURES FY 26 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 $ 3.469.568 $ 4.186,000 $ 4,311.580 $ 4,440,927 $ 4,574,155 $ 4.711,380 $ 4,852,721 S 4,998,303 6.999 7.279 7.570 7,873 10,188 10.596 11.019 11,460 11.001 10.721 10.430 10.127 9,812 9,404 8,981 8,540 2,024 2.105 8.189 8,517 8,858 9,212 9,580 11,964 10,476 10.395 10.311 9,983 9,642 9,288 8,920 8,536 46,650 14,000 12.000 52.973 28,825 55.389 85.242 113,965 $ 3,546,718 $ 4,230,500 $ 4,360.080 $ 4,530.400 $ 4.641,480 $ 4.805.269 $ 4,976.463 $ 5,152,768 $ 401,355 $ 400.961 $ 233.403 $ - $ - $ - $ $ 43.196 43,195 43.195 43,195 43,195 60.000 28.518 10.000 35.000 45.000 35.000 45.000 35,000 45,000 35,000 74,210 - 6.800 75,000 10.000 10,000 10,000 10.000 10,000 10.000 10.000 50.000 22,235 39,000 30,000 30.000 30,000 30,000 30,000 30,000 10.000 20,000 25.000 20.000 139,200 60,775 60.775 60,775 60,775 60,775 39,292 78.583 78.583 78.583 78.583 39,292 339,226 373.500 305,000 310,000 315,D00 320.000 325,0D0 330,000 20.500 18,000 129 200,382 429.319 500,000 150,000 110,000 47.545 65,000 244,859 4,059.433 5,334,024 148.129 181,927 24.000 25.000 125.000 135.000 65.000 1.744 44.000 29.341 100.000 250,000 120.000 130,000 145,000 160.000 175,000 - - 5D0,000 500.000 350,000 30.603 54.438 32.979 392,837 55,503 144,000 220,000 152,246 68,674 36,552 200,000 152,246 250,000 80,000 250.000 250,000 90,000 2.337,750 7.236,132 7,220.905 7,03Y,oDJ 1,2a2,ua5 t ,�tsa,:s5ts 670,067 BEGINNING FUND BALANCE $ 5,705,467 $ 6,914,435 $ 3,908,803 $ BUDGET RESERVE -5%OF EXPENSES 116.888 361,607 361,045 RESERVE FOR ADVANCES 527,891 518.507 502,748 UNRESTRICTED RESERVE BALANCE $ 5,060.689 $ 6.034.121 $ 3,045,010 $ TOTAL REVENUES 3,546,718 4,230,500 4,360,080 TOTAL EXPENDITURES+DEBT+TRANSFERS 2,337,750 7.236.132 7.220.905 ENDING FUND BALANCE $ 6.269.657 $ 3,028.489 $ 184.185 $ Cash on Hand $ 6,386.544 $ 3,390.296 $ 545.230 $ Advances to Other Funds • Balance After FY 26.27: 640,775 1,047,978 $ 4,045.825 $ 7,395,260 $ 10,611,171 $ 14,917,567 76,628 64.602 79.468 33,603 32.039 486,358 467,312 447,504 426.905 403.481 484,992 $ 3,513.911 $ 6.866.288 $ 10.150.763 $ 14.482,047 4,530,400 4,641,480 4,805.269 4,976.463 5,152.768 1,532.553 1,292,045 1,589.358 670,067 640.775 3.482.840 $ 6.863,346 $ 10,084.199 $ 14.457.159 $ 18.994,040 3.559.467 S 6,927,948 $ 10,163,667 $ 14.490,662 $ 19,026.079 $285.000 Airport Advance 09/29/08 202.036 $267.511 Airport Advance 01 /05/11 178,955 S 380,991 1-79 Tax Increment from City (5% Growth) Tax Increment from County Rents Lagoon Council Sewer Connection Grant Investment Income PROJECTED REVENUE Waterfront Renovations/Expenses (Crabby Bills) Fagade/Sign Improvement Program Sewer Connection Program Special Events Operating Expenditures Riverview Park Marquee Sign Wayfinding Signage Working Waterfront Riverview Park Sidewalk Replacement Harrison Street Park Plaza TOTAL EXPENDITURES FY20 TOTAL EXPENDITURES FY21 TOTAL EXPENDITURES FY22 TOTAL EXPENDITURES FY23 TOTAL EXPENDITURES FY24 TOTAL EXPENDITURES FY25 TOTAL EXPENDITURES FY26 TOTAL EXPENDITURES FY27 BEGINNING FUND BALANCE ANNUALREVENUES ANNUAL EXPENDITURES ENDING FUND BALANCE Detail on Oneratina Exoenditures: Indian River County Tax Assessor Audit Fees City of Sebastian Administration Landscaping Other Contractual Submerged Land Lease Travel Training and Education Legal Advertisements Supplies/Postage Special District State Fee Florida Redevelopment Association Dues Landfill Fee for Fisherman's Landing Total Operating Expenditures RIVERFRONT CRA FUND PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26 27 $ 182.732 $ 215.305 $ 197,927 $ 207,823 $ 218,215 $ 229,125 $ 240,582 $ 252,611 220,508 242.367 233,714 245.400 257,670 270,553 284,081 298,285 36,000 36.000 36,000 36,000 36.000 36,000 36,000 36,000 24,423 75.577 - - - - - - 5,082 1,500 4,780 5,186 3.528 6.803 10,403 14,433 $ 468,745 $ 570.749 $ 472,421 $ 494,409 $ 515,412 $ 542,481 $ 571,066 $ 601,329 $ 9,653 $ 15,000 $ 20,000 $ 20.000 $ 20.000 $ 20,000 $ 20.000 $ 20.000 15.000 15,000 40,000 40,000 40.000 40,000 40.000 40.000 48.847 151,153 200.000 41,210 48,500 50,000 50.000 50,000 50,000 50,000 50.000 236.031 196,717 210.827 211.572 214,435 217,384 220,421 223,550 13,455 13,448 99,552 - 45,000 50,000 - 32,041 225,000 270,000 $ 364,189 $ 616,418 $ 595.827 $ 591,572 $ 324,435 $ 327.384 $ 330,421 $ 533,550 $ 374,104 $ 478.660 $ 432,991 $ 309,585 $ 212,423 $ 403.400 $ 618.497 $ 859.142 468,745 570,749 472,421 494,409 515,412 542.481 571.066 601,329 364,189 616.418 595,827 591,572 324,435 327,384 330,421 533,550 $ 478,660 $ 432.991 $ 309,585 $ 212,423 $ 403.400 $ 618,497 $ 859.142 $ 926.921 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5.000 - 5,000 5,000 5,000 5,000 5,000 5,000 5,000 99,076 89,725 92,655 95,435 98,298 101,247 104,284 107,413 124,774 78,222 99,042 99,042 99.042 99,042 99,042 99,042 256 10,500 1.240 - - - - - 4,217 4,300 4.300 4,300 4.300 4,300 4.300 4,300 - 600 300 - - - - - 395 400 395 - - - - - 121 1,000 500 500 500 500 500 500 126 - 100 - - - - - 175 175 175 175 175 175 175 175 495 495 620 620 620 620 620 620 1,396 1,400 1,500 1.500 1,500 1,500 1,500 1,500 $ 236,031 $ 196,717 $ 210,827 $ 211.572 $ 214,435 $ 217,384 $ 220,421 $ 223.550 IIR Payments in Lieu of Parking Investment Income PROJECTED REVENUE Expenditures: None Programmed PROJECTED DISBURSEMENTS NONEXPENDABLE TRUST FUND: BEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCE PARKING IN LIEU OF FUND PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 $ 3,010 $ 10,495 $ 2,928 $ 2,928 $ 2,928 $ 2,928 $ 1,140 $ 1,140 672 119 141 147 153 159 165 168 $ 3,682 $ 10,614 $ 3,069 $ 3,075 $ 3,081 $ 3,087 $ 1,305 $ 1,308 $ 55,991 $ 59,673 $ 70,287 $ 73,356 $ 76,431 $ 79,511 $ 82,598 $ 83,904 3,682 10,614 3,069 3,075 3,081 3,087 1,305 1,308 $ 59,673 $ 70,287 $ 73,356 $ 76,431 $ 79,511 $ 82,598 $ 83,904 $ 85,211 lei Recreation Impact Fees Donations Investment Income PROJECTED REVENUE All Inclusive Dock Pickle Ball (Also See DST) Bark Park Shade Structure Riverview Park Marquee Sign Park Improvements Park Identification Signage Barber Street Football Bleachers Barber Street Baseball Dugouts Barber Street Fencing Barber Street Baseball Backstops Playground Improvements TOTAL EXPENDITURES FY 20 TOTAL EXPENDITURES FY 21 TOTAL EXPENDITURES FY 22 TOTAL EXPENDITURES FY 23 TOTAL EXPENDITURES FY 24 TOTAL EXPENDITURES FY 25 TOTAL EXPENDITURES FY 26 BEGINNING FUND BALANCE TOTALREVENUES TOTAL EXPENDITURES ENDING FUND BALANCE BEGINNING FUND BALANCE: Zone A Zone B Zone C Zone D All Zones Recreation Impact Fees Zone A Zone B Zone C Zone D All Zones Investment Income Zone A Zone B Zone C Zone D All Zones Transfers: Zone A Zone B Zone C Zone D All Zones Ending Balances: Zone A Zone B Zone C Zone D All Zones RECREATION IMPACT FEE FUNDS PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 $ 141,375 $ 170,300 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 2,500 3,148 5,000 10,000 7,765 14,653 15,886 20,680 29,214 $ 147,023 $ 175,300 $ 160,000 $ 157,765 $ 164,653 $ 165,886 $ 170,680 $ 179,214 $ 31,191 $ - $ - $ - $ - $ - $ - $ - 302,073 13,871 8,940 30,280 14,677 20,085 59,043 $ 480,160 15,886 20,000 20,000 20,000 53,165 30,000 20,000 20,000 20,000 20,000 35,000 75,000 70,000 100,000 120,000 $ 194,051 $ 225,000 $ 20,000 $ 140,000 50,000 100,000 50,000 $ 70,000 $ 120,000 $ 70,000 $ 497,181 $ 164,044 $ 145,293 $ 80,293 $ 218,058 $ 242.711 $ 338,596 $ 509,276 147,023 175,300 160,000 157,765 164,653 165,886 170,680 179,214 480,160 194,051 225,000 20,000 140,000 70,000 0 0 $ 164,044 $ 145,293 $ 80,293 $ 218,058 $ 242,711 $ 338,596 $ 509,276 $ 688,490 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 $ 41,810 $ 27,013 $ 4,232 $ 3,498 $ 28,993 $ 25,861 $ 52,439 $ 30,247 108,781 36,243 52,520 3,660 23,967 15,350 36,178 57,985 78,474 13,435 43,764 3,226 36,175 40,924 25,765 9,735 268,116 87,353 44,777 90,209 169,522 221,476 305,414 392,809 $ 497,181 $ 164,044 $ 145,293 $ 100,593 $ 258,658 $ 303,611 $ 419,796 $ 490,776 $ 31,200 $ 30,225 $ 30,225 $ 30,225 $ 30,225 $ 30,225 $ 30,225 $ 30,225 24,050 25,025 25,025 25,025 25,025 25,025 25,025 25,025 31,200 37,700 37,700 37,700 37,700 37,700 37,700 37,700 54,925 77,350 77,350 77,350 77,350 77,350 77,350 77,350 $ 141,375 $ 170,300 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150.000 $ 475 $ 823 $ 291 $ 270 $ 1,642 $ 1,353 $ 2,583 $ 1,800 1,236 1,105 3,615 282 1,358 803 1,782 3,452 891 410 3,012 249 2,049 2,141 1,269 579 3,046 2,662 3,082 6,963 9,603 11,588 15,045 23,382 $ 5,648 $ 5,000 $ 10,000 $ 7,765 $ 14,653 $ 15,886 $ 20,680 $ 29,214 $ 46,472 $ 53,829 $ 31,250 $ 5,000 $ 35,000 $ 5,000 $ 55,000 $ 5,000 97,824 9,853 77,500 5,000 35,000 5,000 5,000 55,000 97,130 7,781 81,250 5,000 35,000 55,000 55,000 5,000 238,734 122,588 35,000 5,000 35,000 5,000 5,000 5,000 $ 480,160 $ 194.051 $ 225,000 $ 20,000 $ 140,000 $ 70,000 $ 120,000 $ 70,000 $ 27,013 $ 4,232 $ 3,498 $ 28,993 $ 25,861 $ 52,439 $ 30,247 $ 57,273 36,243 52,520 3,660 23,967 15,350 36,178 57,985 31,462 13,435 43,764 3,226 36,175 40,924 25,765 9,735 43,014 87,353 44,777 90,209 169,522 221,476 305,414 392,809 488,541 $ 164,044 $ 145,293 $ 100,593 $ 258,658 $ 303,611 $ 419,796 $ 490,776 $ 620,290 7 Year FY 21 7 Year Income Ending Income Thru FY20 Balances Thru FY21 Zone A 390,374 4,232 342,924 Proves We are Spending Income Received Within Past 7 Years Zone B 208,495 52,520 203,945 Zone C 141,381 43,764 166,081 Zone D 388,023 44,777 417,273 RECREATION IMPACT FEE FUNDS ALLOCATION BETWEEN ZONES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Pickleball Zone A 39,269 Zone B 90,622 Zone C 90,622 Zone D 81,560 302,073 Park Improvements Zone A 894 5.000 5,000 5,000 5,000 5,000 5,000 5,000 Zone B 894 5.000 5,000 5,000 5,000 5,000 5,000 5,000 Zone C 894 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Zone D 6,258 5,000 5,000 5,000 5,000 5,000 5,000 5,000 8,940 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Playground Improvements Zone A-Blossum Street/Hardee 35,000 30,000 50,000 Zone B - Easy Street/Community Center 50,000 30,000 ! &000;' Zone C - Filbert/r tVzi l Court/Schumann 50,000 30,000 50,000 50,000 Zone 0 - George St./Creative 35,000 30,000 - 70,000 100,000 120,000 50,000 100,000 50,000 Football Field Restrooms Zone A Zane 13 Zone C Zone D Barber Street Ballfield Lighting/Bleachers/Dugouts/Fencing Zone A 3,752 1,400 18,750 Zone B 3,752 1,400 15,000 Zone C 3,752 1,400 18,750 Zone D 82,548 30,800 22,500 93,805 35,000 75,000 Signage Zone A 303 12,429 7,500 Zone B 303 3.453 7,500 Zone C 303 1,381 7,500 Zone D 29,372 51,788 7,500 30,280 69,051 30,000 Bark Park Shade Structure - Zone A 694 Zone B 694 Zone C Zone D 12,484 13,871 All Inclusive Dock - $40,000 Zone A 1,560 Zone B 1,560 Zone C 1,560 Zone 0 26,512 31,191 Community Center (PavinglDrainagell-ighting) Zone A Zone B Zone C Zone D Totals 480,160 194,051 225,000 20,000 140,000 70,000 120,000 70,000 STORMWATER UTILITY REVENUE FUND PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Stormwater Fees $ 1,912,151 $ 1.952,000 $ 1,952,000 $ 1,952.000 $ 1,952.000 $ 1,952,000 $ 1.952,000 $ 1,952,000 Sale of Fixed Assets 38,250 Investment Income 19,029 5,580 4,244 3,856 3.853 3,128 2,382 1,313 TOTAL REVENUE FUND REVENUE $ 1,969,430 $ 1,957.580 $ 1.956,244 $ 1,955,856 $ 1,955,853 $ 1,955.128 $ 1.954.382 $ 1,953,313 Personnel $ 654,105 $ 694,180 $ 866,404 $ 892,396 $ 919,168 $ 946,743 $ 975,145 $ 1,004,400 Operating Accounts 613,333 740,413 848,321 848,321 848,321 848.321 848.321 848,321 Landscaping Contract 78,222 78,222 78,222 78,222 78,222 78.222 78,222 NPDES 5 Year Permit 7,988 Total Operational and Maintenance $ 1,267,438 $ 1,512,815 $ 1,792,947 $ 1,826,927 $ 1,845,711 $ 1,873,286 $ 1.901,688 $ 1,930,943 Computers 4,144 Level, Saw and Pin Locator 3,573 Pumps, Sod Cutter and Compactor Equipment Trailer 18,700 Compact Excavator 80,000 Track Excavator 182.793 Aquatic Bucket 6.000 Bush Hog Tractor Attachment 3,500 Aeration Fountains 13,500 Zippy Head Mowers 48.000 Lowboy Tractor & Trailer 165,434 Transfers Out to Stormwater Projects Fund 29.019 1,113,000 215,000 130,000 400,000 380,000 480.000 130.000 Stormwater Improvements TOTAL REVENUE FUND EXPENDITURES $ 1,483,394 $ 2,861,522 $ 2.110,947 $ 1,956.927 $ 2,245,711 $ 2,253,286 $ 2,381.688 $ 2.060,943 BEGINNING FUND BALANCE $ 1,136,886 $ 1,622,922 $ 718,980 $ 564.278 $ 563.207 $ 273,348 $ (24.810) $ (452,116) BUDGET RESERVE - 5% OF EXPENSES 74.170 143.076 105,547 97.846 112,286 112,664 119.084 103,047 UNRESTRICTED RESERVE BALANCE $ 1,062,717 $ 1,479,846 $ 613,433 $ 466.431 $ 450.921 $ 160,684 $ (143,894) $ (555,163) ANNUAL REVENUES 1,969,430 1,957,580 1,956,244 1.955.856 1,955.853 1,955.128 1,954,382 1,953,313 ANNUAL EXPENDITURES 1,483,394 2,861.522 2,110,947 1,956,927 2,245.711 2,253,286 2,381,688 2,060,943 ENDING FUND BALANCE $ 1,548,753 $ 575,904 $ 458.730 $ 465.360 $ 161.063 $ (137,474) $ (571,200) $ (662,793) STORMWATER UTILITY PROJECTS FUND PROJECTED BALANCES FY 19-20 FY 20-21 FY 21.22 FY 22.23 FY 23-24 FY 24-25 FY 26-26 FY 26-27 Transfers In from Stormwater Revenue Fund $ 29,019 $ 1.113,000 $ 215,000 $ 130,000 $ 400,000 $ 380,000 $ 480,000 $ 130,000 Transfers In from Discretionary Sales Tax Fund $ 350,000 Grants 9,462 1.125.000 300.000 TOTAL PROJECT REVENUE $ 38,481 $ 2.588,000 $ 515.000 $ 130,000 $ 400,000 $ 380.000 $ 480,000 $ 130.000 Gardenia/Evemia Ditch 288.000 Stonecrop Drainage 5,300 1.500,000 Stormwater Master Plan 700,000 Roadway Swale/Culvert Work 25,865 100,000 115,000 130,000 150,000 130,000 130,000 130,000 Tulip Road Crossing 250,000 Bayfront Road Crossing - 250.000 Ocean Cove 350,000 Concha Dam $ 400,000 TOTAL PROJECT EXPENDITURES $ 31,165 $ 2,588,000 $ 515,000 $ 130,000 $ 400,000 $ 380.000 $ 480,000 $ 130.000 CEMETERY TRUST FUND PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Lot Sales $ 120,750 $ 110,000 $ 110.000 $ 110,000 $ 110,000 $ 110,000 $ 110,000 $ 110,000 Interest Income 11,920 1,611 1,402 1,419 1,417 1,269 1,189 1,191 PROJECTED REVENUE $ 132,670 $ 111,611 $ 111,402 $ 111,419 $ 111,417 $ 111,269 $ 111,189 $ 111,191 Expended from Permanent Endowment: Cemetery Equipment 464 - - - - - Cemetery Driveway Resurfacing 14,990 - - Cemetery Grounds Improvements - 110,000 Flag Poles 3,360 Mower 11,604 Replace Chain Link Fencing 17,500 Cemetery Signage 10,000 General Fund Transfer for Operations 80,000 85,000 90,000 95,000 100,000 105,000 110,000 115,000 TOTAL OPERATIONAL EXPENDITURES $ 80,000 $ 115,418 $ 100,000 $ 112,500 $ 210,000 $ 105,000 $ 110,000 $ 115,000 Expended from Non -Endowed (Capital): Columbadums 60,000 Improvements to Sand Hill Section 14,911 135,936 PROJECTED CAPITAL DISBURSEMENTS 14,911 135,936 - - - 60,000 - - TOTAL PROJECTED DISBURSEMENTS $ 94,911 $ 220,936 $ 90,000 $ 95,000 $ 100,000 $ 165,000 $ 110.000 $ 115,000 PERMANENT ENDOWMENT: BEGINNING FUND BALANCE $ 685,699 $ 666,074 $ 605,656 $ 560,656 $ 503,156 $ 348,156 $ 298,156 $ 243,156 ANNUAL REVENUES 60,375 55,000 55,000 55,000 55,000 55,000 55,000 55,000 ANNUAL EXPENDITURES & TRANSFERS (80,000) (115,418) (100,000) (112,500) (210,000) (105,000) (110,000) (115,000) ENDING FUND BALANCE $ 666.074 $ 605,656 $ 560,656 $ 503,156 $ 348,156 $ 298,156 $ 243,156 $ 183,156 NON -ENDOWED (Capital) BEGINNING FUND BALANCE $ 350,872 $ 408,256 $ 328,931 $ 385,333 $ 441,752 $ 498,170 $ 494,439 $ 550,628 ANNUAL REVENUES 72,295 56,611 56,402 56,419 56,417 56,269 56,189 56,191 ANNUAL EXPENDITURES (14,911) Q35,936) - - f60,000) - - ENDING FUND BALANCE $ 408,256 $ 328,931 $ 385,333 $ 441,752 $ 498,170 $ 404,439 $ 550,628 $ 606,819 TOTAL ENDING BALANCE OF TRUST FUND $ 1,074,330 $ 934,587 $ 945,989 $ 944,908 $ 846.326 $ 792,595 $ 793,784 $ 789,975 •d GOLF COURSE FUND PROJECTED BALANCES FISCAL YEARS 2022.2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Charges for Services (.5% per year increase) $1,383,853 $1,352,134 $ 1.397,655 $ 1.404,643 $ 1,411,666 $ 1.418,725 $ 1.425,818 $ 1.432.948 Proshop Sales 101,711 108,172 110,000 110,000 110,000 110,000 110,000 110,000 Rents 30,001 30,001 30,001 30,001 30,001 30,001 30,001 30,001 Other Revenue 9,385 8,910 8,660 8,660 8,660 8,660 8,660 8,660 Sale of Carts or Equipment 1,611 - - - 111,652 48,605 - - Investment Income 771 - - Transfer from DST Fund 85.041 - - PROJECTED REVENUE $1,612.373 $ 1,499,217 $ 1,546,316 $1,553,304 $ 1,671,979 $1,615,991 $ 1,574.479 $ 1,581,609 Personnel (3.0% per year on Full-time) $ 379,352 $ 401,075 $ 450,125 $ 457.056 $ 464,195 $ 471,549 $ 479.122 $ 486.924 Operating Costs 768,202 783,235 795,989 795,989 795,989 795,989 795,989 795,989 Proshop Cost of Sales 79,444 60,000 65,000 60.000 65,000 60,000 65,000 60,000 Airport Rent 106.000 106,135 106,135 106,135 106,135 106,135 106,135 106,135 Capital Lease Principal - Golf Carts 52,097 53,602 50,801 - 49,997 51,768 53.602 53,602 Capital Lease Interest - Golf Carts 4,294 2,789 890 - 6,394 4,623 2.789 2,789 Repayment of General Fund Cash Flow Loans - 35,000 35,000 35,000 35,000 35,000 35,000 35,000 Replace Irrigation Pump Clubhouse Water Hookup 54,438 Renovate Golf Tees 30,603 Irrigation Software Upgrade 13,429 Equipment 5,195 7,500 Rehab Parking Lot 5,000 Ditch #15 Improvements 20,000 Interest Payment to Building Fund ' 8,213 7,819 5,138 4,857 4,573 4,285 3,993 3.701 Principal Payment to Building Fund 30.154 30,547 30,947 31,352 31,762 32,177 32,598 32,598 TOTAL FY 20 $ 1,512,797 TOTAL FY 21 $ 1,493,631 TOTAL FY 22 $ 1,565,025 TOTAL FY 23 $ 1,495,584 TOTAL FY 24 $ 1,566,545 TOTAL FY 25 $ 1,561,526 TOTAL FY 26 $ 1,574,228 TOTAL FY 27 $ 1,576,738 BEGINNING UNRESTRICTED RESOURCES $ (672,196) $ (572,620) $ (567,034) $ (585.743) $ (528,023) $ (422,589) $ (368,123) $ (367.872) TOTAL REVENUES 1.612,373 1,499,217 1,546,316 1,553,304 1,671,979 1,615,991 1.574,479 1,581,609 TOTAL OPERATING FUND EXPENDITURES (1,512.797 (1,493,631) (1,565025) (1,495,584) (1,566,545) (1,561,526) (1,574,228) (1,576,738) ENDING UNRESTRICTED RESOURCES $ (572,620; $ (567,034) $ (585:743) $ (528.023) $ (422.589) $ (368,123) $ (367,872) $ (363,001) ` Adjust Interest for FY 21-22 (after 5th year) to 1 % below 20 year Treasury Bond. Currently .9% M AIRPORT FUND PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 OPERATING FUND: Pickle Ball Courts Rents $ 6,795 $ 6,795 $ 6,795 $ 6,795 $ 6,795 $ 6,795 $ 6,795 $ 6,795 Public Works Compound Rental - - 26,250 52,500 52,500 52,500 52,500 52,500 Golf Course Rents 106,000 106,135 106,135 106,135 106,135 106.135 106,135 106,135 Facilities Maintenance Rents 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Police Storage Area 576 576 576 576 576 576 576 576 Other Rents (Without Growth) 354,203 372,772 400,003 400,003 400,003 400,003 400,003 400,003 Federal Grant 30,000 13,000 Sale of Fixed Assets 2,945 - - - - - - - Investment Income 2,939 660 720 594 639 603 668 652 Other Revenue 79,214 82,756 82,753 82,753 82,753 82,753 82,753 82,753 Transfer from General Fund 4,691 - - - - - - - PROJECTED REVENUE $ 593,363 $ 588,694 $ 629,232 $ 655,356 $ 655,401 $ 655,365 $ 655,430 $ 655,414 Personnel 70,759 67,844 76,303 78,592 80,950 83,378 85,880 88,456 Operating Costs 175,288 194.619 212,589 212,589 212,589 212,589 212,589 212,589 General Fund Management Fee 93,485 116,866 142,046 146,307 150,697 155,217 159,874 164,670 Air Conditioners 22,074 4,255 Mobile Radios 7,500 Equipment 17,480 Transfer to Airport Construction Fund - - - 37,150 - 45,000 25,000 - Repayment of General Fund Advance 25,000 150,000 - - Repayment of DST Advances and Interest 30,500 30,500 36,500 36,500 38,500 38,500 38,500 40,500 TOTAL FY 20 $ 434,586 TOTAL FY 21 $ 564,084 TOTAL FY 22 $ 474,938 TOTAL FY 23 $ 511,138 TOTAL FY 24 $ 482,735 TOTAL FY 25 $ 534,685 TOTAL FY 26 $ 521.843 TOTAL FY 27 $ 506.215 BEGINNING RESOURCES $ 24,368 $ 183,145 $ 207,755 $ 362,049 $ 506,266 $ 678,931 $ 799,612 $ 933,200 TOTAL REVENUES 593,363 588,694 629,232 655,356 655,401 655,365 655,430 655,414 TOTAL EXPENDITURES+DEBT+TRANSFERS (434,586) (564,084� (474,938� (511,138� (482.735) (534,685) (521,843� �506,215� ENDING UNAPPROPRIATED RESOURCES $ 183,14 $ 207,75 $ 362,04 $ 506,26 $ 678,931 $ 799,61 $ 933,20 $ ,082,39 CAPITAL FUND: BEGINNING RESOURCES $ (216,753) $ - $ $ - $ - $ $ - $ Grants 441,888 3,288,826 576,000 668,850 4,392,666 5,085,000 100,000 Private Funding - - - 35,000 500,000 80,000 - Transfers from Airport Revenue - - - 37,150 - 45,000 25,000 Transfers from DST 101,653 695,236 144.000 - 402,246 640,000 Security Cameras 24,000 Aircraft Wash Rack 125,000 Hangar C Office Improvements 70,000 Hangar D 164,896 2,015,904 Hangar D Office Improvements 400,000 Economic Development Hangar 1,000,000 Square Hangars 277,516 720,000 Shade Hangars 1,100,000 Runway 10-28 Markings 70,000 Rehab Runway 05/23 3,044,912 Taxi Lane Alpha Construction 40,404 690,642 Taxiway Alpha Apron Design/Improvements 198,000 900,000 Taxiway C 121,488 Taxiway Golf and Golf Apron Design 379,000 Taxiway Golf Apron Reconstruction 1,250,000 Taxiway Golf Utilities 400,000 Taxiway Golf Construction 1,250,000 Establish Sewer Service 1.000,000 Airport Road West 1,800,000 ENDING RESOURCES $ - $ - $ - $ - $ - $ - $ - $ - TOTAL OPERATING AND CAPITAL $ 183,145 $ 207,755 $ 362,049 $ 506,266 $ 678,931 $ 799,612 $ 933,200 $ 1,082,398 FAA Cares Act Contribution $ 30,000 General Fund Advance Balance 150,000 - - - - - DST Fund Advance Balance 527,890) 518,506) 502,747) (486,357) <467,311) <447,503) 26,904) 106,296 (403,480) CAFR Unrestricted Balance $ �164,745) $ (310,751) $ j140,698) $ 19,909 $ 211,620 $ 352,109 $ $ 678,918 Due to General Fund - From Capital Fund $ 150.000 $ - $ - $ - $ - $ - $ - $ - Hangar A $285K DST Advance in 2008 $ 269.245 $ 261,966 $ 254,396 $ 246,523 $ 236,335 $ 225,739 $ 214,720 $ 203,260 Hangar B $290K DST Advance in 2011 $ 259.869 $ 257,764 $ 249,575 $ 241,058 $ 232,200 $ 222,988 $ 213,408 $ 201,444 BUILDING FUND PROJECTED BALANCES FISCAL YEARS 2022-2027 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Operating Revenue (No Growth) $ 935,726 $ 1,071,250 $ 996,500 $ 996,500 $ 996,500 $ 996,500 $ 996,500 $ 996,500 Other Revenue 2,112 9,430 22,100 22,100 22,100 22,100 22,100 22,100 Principal on Golf Course Loan 30,154 30,547 30,947 31,352 31,762 32,177 32,598 32,598 Interest on Golf Course Loan 8,213 7,819 5,138 4,857 4,573 4,285 3,993 3,701 Investment Income 7,440 16,822 17``991 20`949 19,969 18``632 16,921 14 822 PROJECTED REVENUE $ 983,645 $1,135,868 $ 1,072,676 $ 1,075,7b8 $ 1,074,904 $ 1,073,694 $ 1,072,112 $ 1,06d,721 Pickup Truck Personnel Operating Costs TOTAL FY 19 Personnel 607,068 Operating Costs 135,890 TOTAL FY 20 $ 742,958 Personnel $ 633,422 Operating Costs 148,702 Vehicle 22,957 Front Counter Renovations 24,000 116,000 TOTAL FY 21 $ 829,081 Personnel 782,669 Operating Costs 338183 TOTAL FY 22 $ 1,236,852 Personnel 806,149 Operating Costs 338,183 TOTAL FY 23 $ 1,144,332 Personnel 830,334 Operating Costs 338``183 TOTAL FY 24 $ 1.168117 Personnel 855.244 Operating Costs 338.183 TOTAL FY 25 $ 1,193.427 Personnel 880,901 Operating Costs 338,183 TOTAL FY 26 $ 1,219,084 Personnel 907,328 Operating Costs 338.183 TOTAL FY 26 $ 1,245,511 BEGINNING RESOURCES $ 573.806 $ 814,493 $ 1,121,280 $ 957,104 $ 888,530 $ 794,917 $ 675,184 $ 528,213 TOTAL REVENUES 983.645 1,135,868 1,072,676 1,075,758 1,074,904 1.073,694 1,072,112 1,069,721 EXPENDITURES+DEBT+TRANSFERS 742.958 829.081 1.236,852 1,144,332 1.168,517 1.193.427 1,219,084 1,245,511 ENDING UNRESTRICTED RESOURCES $ 814,493 $ 1.121,280 $ 957,104 $ 888,530 $ 794,917 $ 675,184 $ 528,213 $ 352,422 (8-7 CITY OF SEBASTIAN, FLORIDA 2021/2022 ANNUAL BUDGET cnvoF HOME OF PELICAN ISLAND This Page Intentionally Left Blank 9?