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Home My WebLink About09-13-2021 CCSP AgendaM, SEBASTIAN HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL SPECIAL MEETING 18T BUDGET HEARING AGENDA Adoption of Proposed Millage and Tentative Budget for Fiscal Year 2021-2022 MONDAY, SEPTEMBER 13, 2021 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PUBLIC HEARING/ADOPTION OF TENTATIVE MILLAGE AND FY2021/2022 BUDGET A. City Attorney Advises City Council on Procedure for Millage/Budget Hearing and Reads Titles of Resolutions No. R-21-17 on Tentative Millage and R-21-18 on Tentative Budget B. City Manager Announcement that the Rolled -Back Millage of 3.0043 Mills is sufficient to maintain current spending levels for General Fund and is recommended for City Council approval as the Tentative Millage which is required to be adopted in accordance with State Statutes. C. Budget Overview of Tentative Millage and Tentative Budget by CFO Ken Killgore (Power Point Presentation) D. Mayor Opens Public Hearing on Tentative Millage and Tentative Budget E. Consider Resolution No. R-21-17 for Tentative Millage for Calendar Year 2020 (Transmittal, R-21-17) F. Consider Resolution No. R-21-18 for Fiscal Year 2021/2022 Tentative Budget (Transmittal, R-21-18). G. Mayor Announcement that the Final Public Hearing on Millage and Budget is to be held at a Special Meeting at 6:00 p.m. on Wednesday, September 29, 2021. 5. ADJOURN Please click the link below to join the webinar: httgs://us02web.zoom. us/i/85400930567 Or One tap mobile : US:+13126266799„85400930567# or+19294362866„85400930567# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 929 436 2866 or +1 301 715 8592 or +1 346 248 7799 or +1 669 900 6833 or +1 253 215 8782 Webinar ID: 854 0093 0567 International numbers available: httos:Hus02web.zoom.us/u/kdilHluzFM NO STENOGRAPHIC RECORD BY A CERTIFIED COURT REPORTER WILL BE MADE OF THE FOREGOING MEETING. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL, BOARD OR AGENCY WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THEAPPEAL IS TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S SEATING ADA COORDINATOR AT 388-8226 -ADA@CITYOFSEBASTIAN.ORG AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. 2022 Budget and Capital Program First Public Hearing for Adoption of Tentative Millage and Budget Monday, September 13, 2021 Prepared By: Ken Killgore Administrative Services Director/CFO 1 2022 Budget and Capital Program o General Fund Budget is Balanced With Rolled -back Rate of 3.0043. o Following Tonight's Public Hearing, Staff Recommends Adoption of Resolution No. R-21-17 Approving 3.0043 as the Tentative Millage. o Will Advertise as No Tax Increase on Saturday, September 25, 2021. Property Values and Millage: 3.1514 Versus 3.0043 ASSESSED VALUES TAXABLE VALUES TAXES CHANGE (3.4%) - 4.9% ASSESSED VALUES TAXABLE VALUES TAXES CHANGE (3.3%) - 4.8% ................................ - ..... - ..... ..' ........... -ASSESSED VALUES TAXABLE VALUES TAXES CHANGE (3.6%) - 4.9% 1. 04% On Homestead: 10% On Others: 3.1514 3.0043 3.1514 3.0043 $200,000 $202,080 $200,000 $220,000 $150,000 $152,080 $200,000 $220,000 $473 $457 $630 $661 ($16) .......... - .............. ....................... $31 .................... $250,000 $252,600 $250,000 $275,000 $200,000 $202,600 $250,000 $275,000 $630 $609 $788 $826 ($21) ............ -- ................... ........ .......... ....... ...... $38 ... .. ............. - ......... $300,000 $303,120 $300,000 $330,000 $250,000 $253,120 $300,000 $330,000 $788 $760 $945 $991 ($28) $46 Tentative General Fund Budget Versus Amended FY2021 Budget 489,997 Personnel Costs 1011755 Operating Expenditures 5,669 Capital Spending (379,462) Transfers to Other Funds $ 217,959 Increase in Budget — 1.6% Excluding Transfers - 4.6% Increase Covers Wage Contingency, Health Insurance, 3 Positions and Election Costs. 4 Enterprise Funds: o Golf Course: Revenue $18,709 Short Due to $25,000 of Work on Parking Lot and Ditch #15. oAirport: Using DST and Airport Funds to Match FAA and FDOT Grants. o Building: Contracting for Inspections and Modifying the Front Counter. 5 Special Revenue and Other Funds: Special Revenue Funds o Local Option Gas Tax: $100,000 Sidewalks, Holding Off on Road Improvements Pending Road Assessment Study. o Discretionary Sales Tax: MIS Purchases, Police Vehicles, Balance of Public Works Compound, Stormwater Slip Lining/Pipe Replacements, Matching Funds for Canal Restoration, Construction of Square Hangars. o Riverfront CRA Fund: Working Waterfront, Harrison Street Park Plaza, Mandated Audit. Special Revenue and Other Funds: Special Revenue Funds o Recreation Impact Fee Fund: Park Signs, Barber Street Backstops, Easy Street and Filbert Park Playgrounds. o Stormwater Utility Fund: Two Positions, Roadway Swales/Culverts, Match on Concha Dam Work, Future Funds to Tulip & Bayfront Road Crossings; and Ocean Cove Slopes. o Law Enforcement Forfeiture Fund: Unbudgeted Items. Special Revenue and Other Funds: Special Revenue/Trust Funds o Parking In Lieu Of Fund: $70,287 Balance. o Cemetery Trust Fund: Signage, Fencing and Grounds Work, Columbarium Niches in 2025. o Stormwater Utility Debt Service: Bank Note Final Maturity on 5/01/22. N Capital Improvement Program o Largest Items for Next Fiscal Year: $5,334,024 Public Works Compound. $11,500,000 Canal Restoration. $400,000 Concha Dam Wall. $720,000 Construction of Square Hangars. o P & Z Board on August 191n M Closing Comments o Staff Recommends Approval of the 3.0043 Rolled -back Rate as the Tentative Millage. o Only Unsettled Issue is Labor Negotiations (Have 3% Contingency). o Final Public Hearing is Also a Special Meeting on Wednesday September 29tn 10 Ma SEBASTL HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: September 13, 2021 AGENDA ITEM TITLE: Resolution to Adopt a Tentative Millage of 3.0043 for Calendar Year 2021. RECOMMENDATION: Move to Consider Resolution R-21-17 Adopting a Tentative Millage of 3.0043, which is the computed "Rolled -Back Rate". BACKGROUND: In accordance with Florida Statute 200.065 (7)(a.)(1.), the City Council is required to tentatively adopt a millage rate for calendar year 2021 and budget year beginning October 1, 2021 and ending September 30, 2022 at the first public hearing in which the budget is presented. In July, the City Council approved a Proposed Millage of 3.1514 for purposes of the Trim Notices. Since then, Staff was able to adjust the preliminary budget to be in balance using the rolled -back rate of 3.0043. The City Council was briefed on the updated Budget and Capital Improvement Program with a power point at the September 8'" meeting. Staff will be presenting a power point at this meeting for the benefit of the public. The required public hearing and adoption of the final millage and budget is scheduled for a special City Council meeting on September 29, 2021. ATTACHMENTS: Resolution R-21-17 IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: Total Cost: N/A Fund to Be Utilized for Appropriation: N/A Administrative Services Department e�'�J. 1ys..� City Attorney Review: _ .� // Procurement Division Review, if pplica e: 1 City Manage9 9, t r to orization: Date: f RESOLUTION NO. R-21-17 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A TENTATIVE MILLAGE OF 3.0043 NULLS FOR THE CALENDAR YEAR 2021; PROVIDING FOR CONFLICT; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. MH.LAGE RATE LEVY. There is hereby proposed to levy an Ad Valorem Tax of THREE POINT ZERO, ZERO, FOUR, THREE (3.0043) MILLS against all real and tangible personal property for the calendar year (January 1, 2021 through December 31, 2021) and the resulting tax revenue is to be appropriated for the General Operating Fund of the City of Sebastian for the fiscal year beginning October, 1, 2021 and ending September 30, 2022. Section 2. ROLLED -BACK RATE. The tax rate established in Section 1 is the computed "rolled -back" tax rate of 3.0043 mills. Section 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 4. SCRIVENER'S ERRORS. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of City Council by filing a corrected copy of same with the City Clerk. Section 5. EFFECTIVE DATE. This resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Ed Dodd Vice -Mayor Jim Hill Councilmember Bob MCPanlan Councilmember Christopher Nunn Councilmember Fred Jones The Mayor thereupon declared this Resolution duly passed and adopted this 13" day of September 2021. ATTEST: Jeanette Williams, City Clerk CITY OF SEBASTIAN, FLORIDA BY: Ed Dodd, Mayor Approved as to form and legality for the reliance by the City of Sebastian only: Manny Anon, Jr., City Attorney area HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: September 13, 2021 AGENDA ITEM TITLE: Resolution Adopting Fiscal Year 2021-22 Tentative Budget RECOMMENDATION: Move to Consider Resolution R-21-I8 Adopting Tentative Fiscal Year 2021-22 Budget. BACKGROUND: Staff has compiled a balanced Recommended Budget for Fiscal Year 2021-22 that assumes a millage being set at the rolled -back rate of 3.0043. Over the past several months, Staff has presented our budget recommendations to the Citizen's Budget Review Advisory Board, Planning and Zoning Commission and City Council. A complete copy of the recommended budget is available on the City's website. Schedule "A" of the Resolution summarizes the budget. Staff will be presenting a power point at this meeting for the benefit of the public. The required public hearing and adoption of the final millage and budget is scheduled for a special City Council meeting on September 29, 2021. ATTACHMENTS: Resolution R-21-18 with Exhibit "A". The Recommended Budget Document is available on the City's Website at: htms://www.citvofsebastian.ore/Amhive.wi)x?ADID=118 IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Total Cost: As per Exhibit "A" of Resolution Fund to Be Utilized for Appropriation: Various Administrative Services Departa Revie ! bA._ -1, 1 . City Attorney Review: Procurement Division Review, if ap licabl AlI/J] . City Manager uthorization: z Date: ( F // CC RESOLUTION NO. R-21-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING ON OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022; MAIONG APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS ON INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND BUILDING DEPARTMENT FUND, AS PROVIDED FOR IN SCHEDULE "A", ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR CONFLICT; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager has submitted a Proposed Tentative Budget for the City of Sebastian for the fiscal year beginning October 1, 2021, and ending September 30, 2022; and WHEREAS, the City Council has conducted a Public Hearing on the Proposed Tentative Budget on September 13, 2021. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. The Tentative Budget is hereby adopted for the Fiscal Year beginning on October 1, 2021 and ending September 30, 2022, subject to a final hearing on September 29, 2021. Section 2. The amounts shown on the attached Schedule "A" are tentatively appropriated out of the Treasury of the City, including any revenues accruing to the City available for purposes of the City's budgetary accounts. Section 3. The City Manager is tentatively authorized and directed to prepare for the implementation of the service programs and projects provided for in the budget. Such implementation is to be consistent with the provisions of the City Code of Ordinances and policies established by the City Council. Section 4. The City Manager is tentatively authorized to make budget adjustments within budgetary accounts shown on Schedule "A" as he deems appropriate. He shall also be authorized to make budget adjustments between budgetary accounts shown on Schedule "A", when necessary to implement programs, projects, and expenditures authorized by the City Council or for purposes of clarification and enhancement of accounting and reporting requirements. He shall be further authorized to make adjustments to project allocations from remaining balances in other projects or from other available funds when necessary to satisfactory complete requisite projects. All other budgetary adjustments will require prior approval by the City Council. Section 5. CONFLICT. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 6. SCRIVENER'S ERRORS. Sections of this resolution may be renumbered or re - lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of City Council by filing a corrected copy of same with the City Clerk, Section 7. EFFECTIVE DATE. This Resolution shall become effective upon passage. The foregoing Resolution was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Ed Dodd Vice -Mayor Jim Hill Councils tuber Bob McPartlan Councilmember Christopher Nunn Councilmember Fred Jones The Mayor thereupon declared this Resolution duly passed and adopted this 13th day of September, 2021. M ATTEST: Jeanette Williams, City Clerk CITY OF SEBASTIAN, FLORIDA Ed Dodd, Mayor Approved as to form and legality for the reliance by the City of Sebastian only: Manny Anon, Jr., City Attorney ATTACHMENT TO RESOLUTION R-21-18 SCHEDULE"A" BUDGET SUMMARY FISCAL YEAR 2021/2022 GENERALFUND REVENUES: 001501 Taxes and franchise fees $ 9,382,099 001501 Licenses and permits 170,350 001501 Intergovernmental 3,113,075 001501 Charges for services 771,650 001501 Fines and forfeits 50,900 001501 Miscellaneous 236.100 001501 Transfers in 35,000 Total Revenues $ 13,759,174 EXPENDITURES: 010001 City Council $ 60,500 010005 City Manager 330,971 010009 City Clerk 280,644 010010 City Attorney 210,280 010020 Administrative Services 751,020 010021 Management Information System 593313 010041 Police Administration 956,818 010043 Police Operations 3.681,798 010047 Police Detective Division L 179.848 010049 Police Dispatch Unit 668,653 010045 Code Enforcement Division 199,043 010052 Roads and Maintenance 1,098,829 010054 Fleet Management 229,687 010056 Facilities Maintenance 550,753 010059 Cemetery 132,937 010057 Leisure Services 1,255,182 010080 Community Development 554,223 010099 Non -departmental 1,025,675 Total Expenditures $ 13,759,174 ATTACHMENT TO RESOLUTION R-21-18 SCHEDULE"A" BUDGET SUMMARY FISCAL YEAR 2021/2022 SPECIAL REVENUE FUNDS LOCAL OPTION GAS TAX FUND 120010 REVENUES Taxes $ 735,600 Miscellaneous 15,473 Total Revenues $ 751,073 120051 EXPENDITURES Operating $ 44,300 Capital Outlay 4,870 Debtservice 242,801 Transfers out 100.000 Unappropriated 359,102 Total Expenditures $ 751,073 DISCRETIONARY SALES TAX FUND 130010 REVENUES Taxes $ 4,311,580 Miscellaneous 48,500 Appropriation from prior year 2,860,925 Total Revenues $ 7,220,905 130051 EXPENDITURES Transfers out $ 7,220,905 Total Expenditures $ 7.220,905 RECREATION IMPACT FEE FUND 160010 REVENUES Impact fee $ 150,000 Miscellaneous 10,000 Restricted cash balance carryfomard 65,000 Total Revenues $ 225,000 160051 EXPENDITURES Transfers out $ 225,000 Total Expenditures $ 225,000 STORM WATER UTILITY FUND 163010 REVENUES Storm,vater utility fee $ 1,952,000 Miscellaneous 4,244 Restricted cash balance canyfomard 154,703 Total Revenues $ 2,110,947 163051 EXPENDITURES Operating $ 1,792,947 Capital Outlay 103,000 Transfers out 215,000 Total Expenditures $ 2,110,947 2 ATTACHMENT TO RESOLUTION R-21-18 SCHEDULE"A" BUDGET SUMMARY FISCAL YEAR 2021/2022 SPECIAL REVENUE FUNDS -CONTINUED PARKING IN -LIEU -OF FEE FUND 190010 REVENUES Miscellaneous $ 3,069 Total Revenues $ 3,069 190051 EXPENDITURES Unappropriated 3,069 Total Expenditures $ 3,069 LAW ENFORCEMENT FORFEITURE FUND 190010 REVENUES Fines and forfeits S 1,000 Miscellaneous 250 Total Revenues $ 1,250 190051 EXPENDITURES Unappropriated $ 1,250 Total Expenditures $ 1,250 COMMUNITY REDEVELOPMENT AGENCY FUND 163010 REVENUES Tax Increment- Sebastian $ 197,927 Tax Increment - Indian River County 233,714 Miscellaneous 40,780 Restricted cash balance carryforward 123,406 Total Revenues $ 595,827 163051 EXPENDITURES Operating $ 280,827 Grants and Aids 40,000 Transfers out 275,000 Total Expenditures $ 595,827 DEBT SERVICE FUND STORMWATER UTILITY REVENUE BONDS 263010 REVENUES Miscellaneous $ 600 Transfers in 233,403 Restricted cash balance carryforward 167,831 Total Revenues S 401,834 263051 EXPENDITURES Debt service S 401,834 Total Expenditures $ 401,834 3 ATTACHMENT TO RESOLUTION R-21-18 SCHEDULE"A" BUDGET SUMMARY FISCAL YEAR 2021/2022 CAPITAL PROJECTS FUNDS REVENUES Transfers from Other Funds $ 7,802,502 Grants 11.876,a99 Total Revenues $ 19,678,502 EXPENDITURES Transportation $ 6,154,024 Recreation 225,000 Physical Environment 12,265,000 Public Safety 422,083 General Government 612,395 Toral Expenditures $ 19.678,502 ENTERPRISE FUNDS GOLF COURSE FUND 410010 REVENUES: Charges for services $ 1,546,316 Restricted cash balance cartyforward 18,709 Total Revenues $ 1,565,025 EXPENSES: GOLF COURSE ADMINISTRATION 410110 Personal services $ 316,470 Operating expenses 375,200 Capital Outlay 25,000 Repayment of Interfand Loans 71,085 Total Administration $ 787,755 GOLF COURSE GREEN DIVISION 410120 Operating expenses $ 588,980 Tom] Golf Course Green Division $ 588,980 GOLF COURSE CARTS DIVISION 410130 Personal services $ 133,655 Operating expenses 2,944 Debt Service on Can LeaselPurchase 51,691 Total Golf Course Cans Division $ 188.290 Total Golf Course Expenses $ 1,565,025 4 ATTACHMENT TO RESOLUTION R-21-18 SCHEDULE"A" BUDGET SUMMARY FISCAL YEAR 2021/2022 ENTERPRISE FUNDS -CONTINUED AIRPORT FUND 450010 REVENUES Charges for services Miscellaneous revenues Total Revenues 450110 EXPENSES: Personal services Operating expenses Debt service Capital Outlay Unappropriated Total Expenses BUILDING DEPARTMENT 490010 REVENUES Charges for services Miscellaneous revenues Restricted cash balance carryfomard Total Revenues 480110 EXPENSES: Personal services Operating expenses Capital Outlay Total Expenses TOTAL BUDGET SUMMARY GENERALFUND SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS CAPITAL PROJECT FUNDS ENTERPRISE FUNDS TOTAL BUDGET FOR ALL FUNDS $ 606,727 22,505 $ 629,232 $ 76,303 354,635 36,500 7,500 154,294 $ 629,232 $ 996,500 76,176 164,176 $ 1,236,952 $ 782,669 338,183 116,000 $ 1,236,852 $ 13,759,174 10,908,071 401,834 19,678,502 3,431,109 $ 48,178,690 5