HomeMy WebLinkAbout08-25-2021 CC Minutes�p Anon 11 STIw, N
SE - y
HOME OF PEUCAN ISLAND
SEBASTIAN CITY COUNCIL REGULAR MEETING
MINUTES
WEDNESDAY, AUGUST 25, 2021 -6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Council Member McPartlan called the Regular City Council meeting to order at 6:00 p.m.
2. A moment of silence was held to reflect all that is going on in the world and country.
3. The Pledge of Allegiance was recited.
4. Roll Call
Mayor Ed Dodd (via Zoom)
Council Member Fred Jones
Council Member Bob McPartlan
Council Member Chris Nunn (via Zoom)
Absent
Vice Mayor Jim Hill — excused
Staff Present:
City Manager Paul Carlisle
City Attorney Manny Anon, Jr.
City Clerk Jeanette Williams
Police Lieutenant Constantine Sawidis
5. AGENDA MODIFICATIONS
Council Member McPartlan explained that since three Council Members were not
physically present, they would not be able to vote on any of the agenda items. The
items would be carried forward to the September 8" agenda.
6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS
21.108 A. Proclamation - Hunaer Awareness Month — Seotember 2021 — Acceoted by
Sherry Sieafried. Director of Client Services. Treasure Coast. Community Food
Bank
Council Member McPartlan read and presented the proclamation to Ms. Siegfried and
her assistant, Tristan; and Marie with Feeding America who invited the public to visit
httos://stoohunoer.ora/ham for more information.
Regular City Council Meeting
August 25, 2021
Page 2
Brief Announcements:
Council Member McPartlan announced that due to the higher COVID numbers, the 20'
Anniversary Commemoration of the September 11, 2001 Terrorist Attack that was
scheduled to be held at the Veterans Memorial Island in Vero Beach would be cancelled;
but the City of Sebastian would be holding our own remembrance ceremony at the
Veterans Memorial in Riverview Park at 8:30 a.m.
21.109 B. Presentation by Gehrina Group. City Insurance Consultants: EmDlovee Health.
Dental. Vision Insurance for FY21/22
This item would be carried forward to the September 81" Council meeting.
7. PUBLIC INPUT - None
8. CONSENTAGENDA
A. Approval of Minutes — August 10, 2021 Regular City Council Meeting
21.109 B. Formal Approval of Employee Group Health, Dental and Vision Insurance
Policies for the Year Beginning October 1, 2021 (Transmittal, Summary, PPT)
21.110 C. Approve the Sebastian Police Department's Community Night Out Road Closure
and Use of Mobile Stage Request at Riverview Park on October 14. 2021 from
5:00 p.m. to 7:00 p.m. (Transmittal, Application, Map)
21.111 D. Approve Sebastian River High School Homecoming Parade Road Closure and
Use of Mobile Stage at Riverview Park on October 20, 2021 at 6:00 p.m.
(Transmittal, Application, Agreement)
21.112 E. Approve Wreaths Across America Special Event at the Sebastian Municipal
Cemetery and Veterans' Memorial Park on December 18, 2021 (Transmittal,
Application)
These items would be carded forward to the September 8r' Council meeting.
9. COMMITTEE REPORTS & APPOINTMENTS - None
10. PUBLIC HEARINGS - None
11. UNFINISHED BUSINESS
21.023 A. Presentation of Draft FY 2021-22 Budget and Capital Program (Transmittal, PPT)
(Draft Budget Available at:
hltos://w.ciNefsebaslian.oralDocumentCenterNiew/1345/20210818 Draft FY22 Budoel?bidld
This item would be carried forward to the September 8' Council meeting.
Regular City Council Meeting
August 25, 2021
Page 3
12. NEW BUSINESS
21.101 A. Resolution No. R-21-16 - Children's Trust District. a Dependent Special Taxina
District of the Board of Countv Commissioners of the Indian River Countv
(Transmittal, R-21-16, F.S.125.01(5)(a))
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
PURSUANT TO SECTION 125.01(5)(a), FLORIDA STATUTES, GRANTING APPROVAL
TO THE INCLUSION OF THE INCORPORATED AREAS OF THE CITY OF SEBASTIAN
WITHIN THE PROPOSED CHILDREN'S TRUST DISTRICT, A DEPENDENT SPECIAL
TAXING DISTRICT OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN
RIVER COUNTY, FLORIDA; PROVIDING FOR SEVERABILITY; PROVIDING FOR
SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE.
This item would be carried forward to the September 81h Council meeting.
21.113 B. ADprove ContinuingqEncineerino Services Aareement #2 from Kimlev-Horn and
Associates. Inc. (KHA) for Boundary and T0000raohic Survev of the Riverview
Park Event Complex in the Amount of $42.800 (Transmittal. CSA #2. KHA
Proposal)
This item would be carried forward to the September 8" Council meeting.
21.114 C. 2022 Legislative Priorities for Presentation at the September 8. 2021 Indian River
Countv Deleaation Meetina (Transmittal. Draft)
6.08 pm
The City Manager said he included in their agenda backup a short list of what the City
has presented in the past and he requested Council input. Council Member McPartlan
briefly cited the list and it was the consensus of Council to submit the City Manager's list
at the Indian River County Delegation meeting.
13. CITY ATTORNEY MATTERS - None
14. CITY MANAGER MATTERS - None
15. CITY CLERK MATTERS - None
16. CITY COUNCIL MATTERS
A. Council Member Nunn - None
B. Mayor Dodd apologized for not being at the meeting to take care of business as
he needed to be in COVID quarantine for the next five days.
C. Vice Mayor Hill - Absent
D. Council Member Jones - None
E. Council Member McPartlan said the Delta variant is out there, he asked the
public be careful and do what they could to stay safe.
Regular City Council Meeting
August 25, 2021
Page 4
17. Being no further business Council Member McPartlan adjourned the regular meeting at
6:11 p.m.
Approved at the September 6, 2021 Regular City Council meeting.
Mayor E51 Dodd
A rT,T,EST'
anette Williams, City Clerk
Employee Benefits
October 1, 2021 Renewal
MY Of
SE , yAST�_ N
HOME OF PELICAN ISLAND
Presented By:
VidwE
GEHRING GROUP
EMPLOYEE BENEFITS I RISK MANAGEMENT
Items for Discussion:
1. Employee Benefit Program Summary
2. Industry Overview
3. 2021-2022 Renewal Process
4. Recommendation of Renewal
s. Questions
C GEHRING GROUP
Employee Benefit Program Summary
• Medical Insurance
— Currently with Florida Blue
— High Deductible Health Plan (HDHP)
o $1,500 Employee Only / $3,000 Family Deductible
o $4,500 Employee Only / $9,000 Family Out of Pocket Max
• City funded Health Reimbursement Account
— City funds $2,500 for Employee Only / $5,000 for Family Coverage
• Dental and Vision Insurance
— Currently with Humana
• Life, Long Term Disability, and Employee Assistance Program
— Currently with Lincoln Financial Group
GEHRING GROUP
.
Industry Overview
• ACA — Patient Centered Research Institute Fee $2.66 per member/year for
2021-22 Plan Year (was $2.54 last plan year)
• 2021 Medical inflation at 6%-8% increase and Prescription Inflation at
11%-12%
• Carriers factoring in additional load to rates due to COVID and anticipated
increases in utilization. Can account for 2%-4% increase to medical
premium.
• No Surprises Act - Effective for health insurance plan years beginning
January 1, 2022. Limits patient payment responsibility for certain
unavoidable out -of -network services, prohibits providers and facilities
from balance billing patients for those services
C GEHRING GROUP
2021=2022 Renewal Process
• Medical Insurance:
— Florida Blue initially proposed 17.9% increase
— Gehring Group (GG) negotiated to 4.5% increase with no plan changes
• Dental Insurance:
— Humana proposed 6% increase on Base and Buy -Up plans
— GG negotiated this down to no increase in rates with no plan changes
• Vision Insurance:
— Humana proposed 6%increase
— GG negotiated this down to no increase in rates with no plan changes
• Life, Long Term Disability, and Employee Assistance Program
— Lincoln proposed 5.8% increase to Basic Life rates ($305) and 5.7%
increase to LTD rates ($1,102)
— No increase to Voluntary Life or EAP with no plan changes
C GEHRING GROUP
2021-2022 Recommendation
• Accept Florida Blue's medical renewal at 4.5% overall decrease
— The City currently has high claimants with ongoing conditions. Changing carriers
could cause a disruption in ongoing treatment.
— The City switched from United Healthcare to Florida Blue in 2017. At the time,
United Healthcare was proposing a 21.8% increase. Since switching to Florida
Blue, the City's average increase has been 2.4%
• Accept Humana's dental renewal at no increase guaranteed for 12
months
• Accept Humana's vision renewal of no increase guaranteed for 24
months
• Accept Lincoln's renewal of 5.8% increase on Basic Life, 5.7% on LTD
and 0% on other lines of coverage. Guaranteed for 24 months
C GEHRING GROUP
Questions?
C GEHRING GROUP
2022 Budget and Capital Program
Proposed 2022 Budget and Capital Program
Wednesday, August 25, 2021
Prepared By:
Ken Killgore
Administrative Services Director/CFO
2022 Budget and Capital Program
o Summary of General Fund Budget.
o Property Values and Millage.
o Enterprise and Other Funds.
o Capital Improvement Program.
o Closing Comments.
General Fund Personnel
Additions/Deletions
o Three Full-time Additions
MIS — Help Desk Tech./Admin. Asst.
Police — Crime Analyst
Leisure Services — Events Coord./MWIII
o No Full-time Deletions
o No Part-time Changes
3
Draft FY2022 General Fund Budget
Versus Amended FY2021 Budget
$ 489,997 Personnel Costs
101,755 Operating Expenditures
5,669 Capital Spending
(379,462) Transfers to Other Funds
$ 217,959 Increase in Budget — 1.6%
Excluding Transfers — 4.6% Increase
M
Personnel Up $489,997
o 3% for Wages/Benefits Contingency.
o Health Insurance Premiums Up 4.5%.
o 3 Additional Full -Time Employees.
MIS Help Desk Technician/Admin. Asst.
Police Crime Analyst.
Leisure Services Events Coord./MWIII.
Operating Up $101,755; Transfers
Down $379,462; Balanced at 3.0043
o Most of Increase in Operating Accounts
is the $72,000 Projected Election Costs.
o $379,462 for Yacht Club Seawall Repairs
is Most of Interfund Transfers Decrease.
o General Fund is Balanced Assuming the
Rolled -back Rate of 3.0043.
o State Published Amount of Revenue
Sharing Payment Will be 25% Higher.
0
Property Values and Millage:
3.1514 Versus 3.0043
ASSESSED VALUES
TAXABLE VALUES
TAXES
CHANGE (3.4%) - 4.9%
ASSESSED VALUES
TAXABLE VALUES
TAXES
CHANGE (3.3%) - 4.8%
...................................................... .............. -
ASSESSED VALUES
TAXABLE VALUES
TAXES
CHANGE (3.6%) - 4.9%
1. 04% On Homestead
3.1514 3.0043
$200,000 $202,080
$150,000 $152,080
$473 $457
($16)
$250,000 $252,600
$200,000 $202,600
$630 $609
($21)
$300,000 $303,120
$250,000 $253,120
$788 $760
($28)
10% On Others:
3.1514 3.0043
$200,000 $220,000
$200,000 $220,000
$630 $661
$31
$250,000 $275,000
$250,000 $275,000
$788 $826
$38
$300,000 $330,000
$300,000 $330,000
$945 $991
$46
Enterprise Funds:
Golf Course
o Same $30,000 from Restaurant Lease;
Same $106,135 Airport Rent; $36,085
Payment on $700,000 Loan from the
Building Fund; and $35,000 toward
General Fund Loans.
o Expecting Additional Year on Golf Carts.
o Revenue $18,709 Short Due to $25,000
of Work on Parking Lot and Ditch #15.
e
Enterprise Funds:
Airport
o Property Rental Revenue is Covering
Operating Cost and DST Loan Payments.
o DST Funds for Grant Matching:
Square Hangars in 2022; Runway 05/23 in
2024; Shade Hangars, Golf Apron Utilities,
Taxiway Golf and Airport Road West in 2025.
o Airport Funds for Grant Matching:
Security Cameras, Runway 10-28 Markings,
Taxiway Alpha Aprons and Taxiway Golf Apron
Design in 2023; Taxiway Alpha Aprons in 2025;
and Aircraft Wash Rack 2026.
Enterprise Funds:
Building
o Continuing Open Building Inspector Slot.
o Contracting to Cover Inspections.
o Budgeting to Modify Front Counter.
o Expecting $36,085 Principal and Interest
Payment on Golf Course Loan.
o Revenues Covering All Expenses.
10
Special Revenue and Other Funds:
Special Revenue Funds
o Local Option Gas Tax:
Collections 6.3% Higher than Prior Year.
$100,000 Allocated for Sidewalks.
$4,870 Allocated for Traffic Analyzers.
Holding Off on Road Improvements,
Pending Update to Road Assessment Study.
$242,801 for Payment on Notes. $358,000
Outstanding 9/30/2021. Matures 12/01/22.
11
Special Revenue and Other Funds:
Special Revenue Funds
o Discretionary Sales Tax:
Collections 13.1% Higher than Same
Months of the Prior Year.
Allocations to MIS and Police Vehicles.
Funding Balance of GIVIP Contract on
Construction of Public Works Compound.
Stormwater Slip Lining/Pipe Replacements
and Matching Funds for Canal Restoration.
Construction of Two Square Hangars.
12
Special Revenue and Other Funds:
Special Revenue Funds
o Riverfront CRA Fund:
Working Waterfront Deck, Landscaping
and Historical Signage.
Special Events, Sign Grants, CRA Manager.
No New Sewer Connection Grant Funds.
About %2 of Landscaping Contract.
$225,000 To Harrison Street Park Plaza.
State Mandate Requires Separate Audit.
13
Special Revenue and Other Funds:
Special Revenue Funds
o Recreation Impact Fee Fund:
Fully Allocating the Available Collections.
Unspecified Improvements ($5K per Zone).
Additional Park Signage.
Barber Street Backstops.
Playground Improvements ($50,000 to
Easy Street and $50,000 to Filbert Park).
Approved by Parks and Recreation Board
on July 26, 2021.
10
Special Revenue and Other Funds:
Special Revenue Funds
o Stormwater Utility Fund:
Adding Two Maintenance Worker Positions.
Fees Cover Operational Cost and Some
Equipment Replacements.
$115,000 Roadway Swales/Culverts Work
and $100,000 to Match Grant for Work on
Concha Dam in 2022.
Future Funds to Roadway Swales/Culverts;
Tulip and Bayfront Road Crossings; and to
Stabilizing Ocean Cove Slopes.
15
Special Revenue and Other Funds:
Special Revenue Funds
o Law Enforcement Forfeiture Fund:
Used Only for Unbudgeted Items.
Specific Items Need City Council Approval.
Current Balance is $32,818.
o Parking In Lieu Of Fund:
Expecting $70,287 Year End 2021 Balance.
$9,600 on 807 Indian River Drive Adds
$1,140/Year for 10 Years. $6,400 on 1623
US#1 Adds $1,788/Year Over 48 Months.
10
Special Revenue and Other Funds:
Special Revenue/Trust Funds
o Cemetery Trust Fund:
of Sales Expendable on Expansions or
Cost Incidental to Adding Future Sites.
oFunding Columbarium Niches in 2025.
of Sales on Operations and Maintenance.
oAllocation for Signage, Fencing and
Grounds Improvements.
o$90K Transfer to General Fund in 2022.
o$605,656 Expected 2021 Balance for
Perpetual Maintenance.
17
Special Revenue and Other Funds:
Debt Service Funds
o Stormwater Utility Debt Service:
Includes Required Bank Note Payments
Which are Paid by Discretionary Sales Tax.
$395,000 Outstanding as of 9/30/21.
Final Maturity on 5/01/22.
Only Need to Fund $233,403 in FY2022.
m
Capital Improvement Program
o $54.2 Million Over 6 Years. $20.2 Million
Next Fiscal Year. $5.7 Million This Year.
o Largest Items for Next Fiscal Year:
$5,334,024 Public Works Compound.
$11,500,000 Canal Restoration.
$400,000 Concha Dam Wall.
$720,000 Construction of Square Hangars.
o $11,876,000 to be Funded by Grants.
o Going to P & Z Board on August 19tn
19
Closing Comments
o Staff is Recommending the 3.0043
Rolled -back Rate as the Final Millage.
o Only Unsettled Issue is Labor
Negotiations (Have 3% Contingency).
o First Public Hearing on Millage and
Budget Will be at Special Meeting on
Monday September 13tn
o Final Public Hearing is Also a Special
Meeting on Wednesday September 29tn
20
RNTl.;GRA � !C.D Ire,
MTY9
come
HT
FOR THE
STO
City Staff:
Brian Benton, Leisure Services Director
Kimberly Haigler, Environmental Planner
Natural Resource Board:
Thomas Carrano
Jessica Lovell
Charles Stadelman
Scientific Consultants:
Nickole Munroe, OF IFAS IRC Extension Office
Dr. Graham Cox, Pelican Island Audubon Society
Ruth Callaghan, CEAC (Certified Environmental Analytical Chemist)
P.1mvire
[,
IPM WORKSHOPS (2)
SW IPM SUB -COMMITTEE MEETINGS (17)
ADDITIONAL UPDATES PROVIDED AT:
Natural Resource Board Meetings
City Council Meetings YOUR
VOICE
MATTERS!
GOALS
• Reducing the amount of pollutants entering surface and
ground water
• Minimizing effects on native plants, animals and
habitats
• Ensure effective, economic pest management
• Minimizing health risks to the public, City staff, and the
environment
• Promote the transparency of the City's pest
management activities
• Increase public awareness of IPM methods
and benefits
• IPM Policy, established with R-21-14
• Program Coordination
• Tracking Herbicide Use
• Public Outreach
• Contractor Provisions
• Annual Review
Ea.R
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WEBSITE
Other NRB
The IPM Plan,
Pages with
Resolution, &
Great
Tables
Environmental
Information
Map of City's
Stormwater
System
Educational
Presentations
& Resources
Links for Sub -
Committee
Agendas &
Minutes
Program
Contacts
https://www. cityofsebastion. org/415/Stormwoter-IPM
ALL DOCUMENTS ARE VIEWABLE, DOWNLOADABLE, & PRINTABLE!!
INSPEOTION &
MONITORING
EVALUATE IDENTIFICATION
EFFECTIVENESS
�OuUL�L�Uu�ZS u u �0.6��de
D
RECORD
KEEPING PLANNING
IMPLEMENT
IPM STRATEGY
1 2 3 4
BIOLOGICAL _ CULTURAL _ MECHANICAL _ CHEMICAL
CONTROL CONTROL CONTROL CONTROL
• Staff monitor properties regularly for
evidence of pests.
INSPECTION &
MONITORING'
IDENTIFICATION
call the Citizen Request
stations.
r also logs
ieir "Field
cation and
life history
t is KEY.
.)rdinator will utilize
c resources to assist
staif with precise ID.
• Reduced Water Storage Capacity
• Impeded Water Flow
• Damaged Infrastructure
• Spread Invasive Species
pr>.
• Reduced Storm Protection
• Localized Flooding s
• Expensive Repairs/ Replacements
• Natural Habitat Damage t
Ir
Sunset over Conol
PLANNING
Concha Dam
C LLS-?, S SI FICA
STRUCTURES
CANALS
Dams
Elkcam Waterway
Weirs
Collier Waterway
Spillways
Schumann Lake
Catch Basins
Hardee Lake
Baffle Boxes
Harbor Waterway
Culvert Pipes
Schumann Waterway
Inlets
Harbor Pt. Waterway
Outlets
Joy Haven Waterway
Ouffalls
Seawall Perimeter
PONDS DITCHES
Retention Ponds ROWS
Detention Ponds Dry DAs
Retention Areas Swales
Treatment Areas
Stormwater Basins
001 ICS to] OD
• Water is fluid!
• Accessibility
• Limited Pesticide Options
• Herbicide Resistance
• Adjuvants are Needed
• Exponential Growth!!
Water Hyacinth
Hyacinth invasion
at weir
IMPLEMENT
IPM STRATEGY
1
m
rd
BIOLOGICAL
CONTROL
CULTURAL
CONTROL
MECHANICAL
CONTROL
CHEMICAL
CONTROL
H
IMPLEMENT IPM STRATEGY
r
NOW
CHEMICAL
CONTROLS
a 11� x0Z
Vacuum removal of sediments from baffle box
• Each asset class is assigned its own
set of non -chemical methods
• These are conducted as part of the
regular maintenance of these areas
• All activities are recorded on
"Monthly IPM Log" Form
• Creation of a table detailing every
sub -committee recommended
method
• Further method recommendations
have been made which will be
considered during future reviews
NOO
Vegetation
HARDEE LAKE PROJECT < waits to be • ; * s # carried to
�:...::
• Cost $27K " the dump
• Mechanically removed 170
cubic yards of vegetation from
1,800 linear feet of canal
COLLIER CREEK CANAL PROJECT
a
• Mechanical vegetation
removal and bank re -grade ;
• 8,735 linear feet of canal was-� ,•
excavated staff use
• Over 3,500 cubic yards of rental
equipment
brush, vegetation and muck to stabilize
were removed the canal Y`
bank
Tulip area
SOUTH DITCHES PROJECT ditch after
r'
• Mechanical vegetation " excavation
removal and ditch excavation
project.
• In Potomac, Melrose, and Tulip`
areas
• 17,057 linear feet excavated
• 10,799 cubic yards of aquatic j
vegetation and muck removed
Astabilized
staff work �^ ✓" -� �Y - bank will
hard to ,�'''r� �_'� soon be
maintain the covered in
stormwater - .,,. rta ,� r hoyond
system 41iyv i, i .., -, ' y ; �` , :`" ., gross seed
Water flow
inhibited by
vegetation
and muck
512 DRAINAGE PROJECT
• Excavation of vegetative
overgrowth and muck
accumulation
• Ditch parallel to 512
• 5,000 linear feet excavated
• 100 cubic yards of aquatic
vegetation and muck removed
• $16K in equipment repair
Inconsistent
muck"
swallows uptractor
r
Water
begins to
flow
through the
ditch again
IMPLEMENT IPM STRATEGY
• Carefully weigh environmental
CHEMICAL costs & benefits.
CONTROL • Choose the least -toxic option
available that will do the job.
• The LABEL IS THE LAW!
• Create a comparison table for all
herbicides and adjuvants.
• Develop an AtlL1atIC Herbicide
j,Jce Methndnlnav,
• Ensure public transparency and
notification.
Application by airboat
IREVIOWUSE,' ° ICID USE
The 2 year average for herbicides applied across the entire stormwater system is 55 gallons
FY18- Amount of Chemicals Applied
Top Film
Polaris
Aquaneat
Anchor
Rugged
Accuracy
Flumiozazin
Garton 3A
Clipper
Semera
Trycera
Schooner
Kammo plus
Weedar 64
Induce
Tribune
Roundup Custom
0 5 10 15 20 25
■ Gall
FY19- Amount of Chemicals Applied
A
1007
• Applications by a licensed contractor, not City staff.
• Avoid routine and broadcast applications
• Herbicides to be rotated and/or mixed according to their Mode of
Action (MOA) to protect from herbicide resistance.
• Adjuvants will be utilized to increase efficacy and safety
• Safety Data Sheets (SDS) will be on site at all times
• Notification signage must be posted
• Field Data Sheets will be completed and submitted monthly
• All methods of application are according to the product label!
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toxicity to humans
leachability to groundwater
runoff potential
soil persistence
wildlife toxicity
risk to pollinators
effects on aquatic species
EIQ FIELD USE RATING =
EIQ x % ACTIVE INGREDIENT x APPLICATION RATE
RESTORATION IN PROGRESS
CAUTION
As a part of Sebastian's work to restore and maintain a
healthy and functional stormwater conveyance system,
noxious aquatic vegetation is being treated with approve
herbicides by state -licensed applicators, in compliance
with the City's Integrated Pest Management Policy.
Thank you for your cooperation.
TARGET PLANT(S):
AREA TREATED:
HERBICIDE(S):
RE-ENTRY PERIOD:
APPLICATION DATE:
APPLICATION TIME:
For more Information, contact the City's Citizen Request Line:
(772) 581-0111
SF�T
4o loom more about Sabaslian's IPM Ragrcm1
and other Suslanable Sebasl'ion inilialives please
visit the Nalural Resources Board web0e:
RECORD
KEEPING
EV/
EFFEC
fORetum to
PECTION &
NITORING
NY/ oUESTEOMSNP)
R M o; 003
REGA ZDRNG THE,
CITY'S ADM PROGI
Employee Benefits
October 11 2021 Renewal
On OF
SEEIASTAN
HOME OF PELICAN ISLAND
Presented By:
VwN GEHRINGR,GRNOEUP
Items for Discussion:
1. Employee Benefit Program Summary
2. Industry Overview
3. 2021-2022 Renewal Process
4. Recommendation of Renewal
5. Questions
C GEHRING GROUP
Employee Benefit Program Summary
• Medical Insurance
— Currently with Florida Blue
— High Deductible Health Plan (HDHP)
o $1,500
Employee
Only / $3,000
Family Deductible
o $4,500
Employee
Only / $9,000
Family Out of Pocket Max
• City funded Health Reimbursement Account
— City funds $2,500 for Employee Only / $5,000 for Family Coverage
• Dental and Vision Insurance
— Currently with Humana
• Life, Long Term Disability, and Employee Assistance Program
— Currently with Lincoln Financial Group
C GEHRING GROUP
Industry Overview
• ACA—
Patient
Centered
Research
Institute Fee $2.66 per member/year for
2021-22
Plan
Year (was
$2.54 last
plan year)
• 2021 Medical inflation at 6%-8% increase and Prescription Inflation at
11%-12%
• Carriers factoring in additional load to rates due to COVID and anticipated
increases in utilization. Can account for 2%-4% increase to medical
premium.
• No Surprises Act - Effective for health insurance plan years beginning
January 1, 2022. Limits patient payment responsibility for certain
unavoidable out -of -network services, prohibits providers and facilities
from balance billing patients for those services
C GEHRING GROUP
2021=2022 Renewal Process
• Medical Insurance:
— Florida Blue initially proposed 17.9% increase
— Gehring Group (GG) negotiated to 4.5% increase with no plan changes
• Dental Insurance:
— Humana proposed 6% increase on Base and Buy -Up plans
— GG negotiated this down to no increase in rates with no plan changes
• Vision Insurance:
— Humana proposed 6% increase
— GG negotiated this down to no increase in rates with no plan changes
• Life, Long Term Disability, and Employee Assistance Program
— Lincoln proposed 5.8% increase to Basic Life rates ($305) and 5.7%
increase to LTD rates ($1,102)
— No increase to Voluntary Life or EAP with no plan changes
C GEHRING GROUP
2021=2022 Recommendation
• Accept Florida Blue's medical renewal at 4.5% overall decrease
— The City currently has high claimants with ongoing conditions. Changing carriers
could cause a disruption in ongoing treatment.
— The City switched from United Healthcare to Florida Blue in 2017. At the time,
United Healthcare was proposing a 21.8% increase. Since switching to Florida
Blue, the City's average increase has been 2.4%
• Accept Humana's dental renewal at no increase guaranteed for 12
months
• Accept Humana's vision renewal of no increase guaranteed for 24
months
• Accept
Lincoln's
renewal of 5.8% increase on Basic
Life, 5.7% on LTD
and
0%
on other
lines
of
coverage. Guaranteed
for
24 months
GEHRING GROUP
Questions?
C GEHRING GROUP