HomeMy WebLinkAboutCSA #01-Septic to Sewer ConversionCITY OF SEBASTIA41, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSAI
SCHULKE, BITTLE & STODDARD, LLC
1717 Indian River Blvd., Suite. 201
Vero Beach, FL 32960
Work Authorization No: CSA-1
Project Identification: City of Sebastian Septic to Sewer Conversion.
IT IS AGREED to undertake the following work in accordance with the provisions of the Master'
Agreement entitled Non-EXclus-ive Continuing Professional Services Agreement for Engineering Dated
February 22, 2021.
Description of Assignment:
There are approximately 129 parcels in the C
system to public sewer connection. Schulk(
engineering services necessary to evaluate a
existing IRODUS sewer collection and transn-,
requisite -utility improvements and prepare a c:
and construction of the requisite infrastructure,
and the costs to make the connection.
RA District that are eligible to convert from on -site septic
, Bittle & Stoddard, LLC (SBS) will provide professional
id recommend system type and method for connection to
ssion facilities. SBS 411 prepare conceptual plans of the
ist estimate of the probable cost for the design, permitting
and the cost for individual parcel improvements necessary
SBS will also prepare a pollutant reduction estimate. SBS will calculate the approximate reduction of
nitrogen and phosphorous pollutants (in kg/yr) that currently enter the Indian River Lagoon and its
tributaries due to the operation of existing septic systems by the 129 +1- parcels., which upon connection to
IRCD.US sewer infrastructure, will be diverted from the IR Lagoon and captured, collected and transmitted
to IRCDUS Wastewater Treatment Plants.
Work Scope:
0 See detailed Scope of Work attached (Exhibit A)
Deliverable:
1. Conceptual Utility Plan
2. Cost Estimate
3. In'ventory and Tabulation of Results
4. Report
Time of Perfdrmaince
The estimated time frame for completion of services from the approval of this Work Authorization is a
follows:
Schedule
SBS anticipates completion and submittal of the draft report within one hundred and five (105)
14
days -after notice to proceev.
Upon review and comments by the City, the final report will be submitted within three (3) weeks.
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Basis of Compensation/Period of Services:
The above referenced Professional Engineering Services for CSA-1 will be performed for a fee not to
exceed the amount of $57,500.00. See Exhibit B for detailed fee schedule.
AGREED:
ENGINEERING C ULTANT:
Schulke, Bitty Stoddard, LLC
Date:
Attest:
),A QIVL
J��nette Williams, MMC, City Clerk
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CITYrQF SEBASTIAN:
' 'Al
Dater
f <
l aul Carlisle
City Manager
Approved as to Form and Content for
Reliance y the CO of Seb i an Only:
r�
finny on, Jr., Attorney
Ge.n.e,Fal....Pesc , r , iption
B tt e & Stoddard, professional Schulke, i I LLC (SBS) will provide engineering services necessary to
evaluate and recommend system type and method for connection to existing IRCDUS sewer
collection and transmission facilities.
1.0 Preliminary Engineering
1.1 Research and Base Map
SBS will obtain, review, and evaluate record documents available from local and state agencies
(COS, IRC, SJRWMD, DOH) that can be utilized in the performance of the work. rk. S.BS will prepare a
base utility map of the CRA area in CAD, which shall depict all parcel lines and ROW's., depict utility
infrastructure, known/ mapped, surface waters, and will depict and number the 1.29 developed parcels
that currently utilize a septic system. The base map will utilize GIS mapping data provided from
IRCDUS and other mapping sources and will be overlaid on available aerial imagery. There will not be
any field survey included to develop these base maps.
2.0 Final Engineering
2.1 Conceptual Utility Plan
SBS will prepare conceptual utility improvement plans. The plans will utilize the base plan, divided into
eight (8) 24 11 x36" 100 scale drawing sheets. The plan will depict proposed sewer utility ity improvements
for the connection of the 129 parcels to the IRCDUS sewer utility system. It is anticipated that the
systems utilized will be either:
1. Gravity sewer: connection to existing sewer laterals at parcels frontage, or the installation
of sewer laterals and connection to adjacent existing gravity sewer collection system mains, or
the short extensions of gravity sewer systems (400' or less) connecting to existing nearby
gravity sewer collection systems
2. Low pressure system: installation of private lift station(s) to serve one or more nearby parcels
and extension of short lengths of low-pressure force mains (400' or less) with connection to
existing IRCDUS low pressure force mains.
The identification of systems proposed to connect each parcel on the conceptual plan will be based
on the engineer's judgement.
2.2 Cost Estimate
SBS will prepare an engineer's opinion of probable cost for the utility systems that are drawn on the
Conceptual Utility Plan. Cost estimates will be prepared for each utility service area, which ordinarily
will be defined as the area served by any one lift station. The costs for the multiple areas will be
summed to obtain a total cost to connect 129 parcels in the CRA to IRCDUS sewer, and the cost will
also be divided by the number of parcels served by each area to obtain an approximate cost per
parcel. Multi -tenant or multi ownership* parcels (i.e. commercial or residential condominium) will be
treated as one parcel for these purposes.
The scope will not include a detailed cost comparison of the above described two options for any one
site, or other various options available to construct sewage systems. The identification of systems
proposed to connect each parcel on the conceptual plan will be based on the engineer's judgement.
Estimated costs of connection for any parcel (infrastructure costs), including on -site septic system
abandonment, on -site plumbing, lift station installation, pipe/ fitting costs, and similar infrastructure,
will not be evaluated for each specific parcel on a site -specific basis, but generalized costs based on
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the average anticipated / typical cost will be utilized. Therefore, actual costs on any specific parcel
may vary from the estimates provided.
The cost estimates will not include costs / or consider options for parcel owners to finance the costs to
connect, although this option may be available and offered by IRCIDUS,
The cost estimates will include the typical connection fee charged by I RCDUS (impact fees, per ERC).
Discounts that may be available and offered by IRCDUS will not be included or considered.
2.3 Pollutant Reduction Estimate
SIBS will calculate the approximate reduction of nitrogen and phosphorous pollutants (in kg/yr) that
currently enter the Indian River Lagoon and its tributaries due to the 'Operation of existing septic systerns
by the 129 +/- parcels, which upon connection to IRCIDUS sewer infrastructure, will be diverted from the
IR Lagoon and captured-, collected and transmitted to IRCIDUS Wastewater Treatment Plants. Methods
incorporated in the IRCDUS June 2017 report prepared for the lRCBCC, "Septic to sewer Conversion
Evaluation" for calculating the pollutant reduction Will be used. For purposes of the pollutant loading
estimate, sewage generation values estimated for all non-residential uses will be .converted to Equivalent
Residential Connections (ERC's; 1 ERC = 250 gpd) and pollutant loading value for each of these non-
residential ERCs will be assumed to be equivalent to the pollutant load associated with that produced by
a residential homesite. (there will be no distinction made between the pollutant load from a residential
home or that of a commercial use).
2.4 Inventory and Tabulation of Results
SBS will prepare an Excel spreadsheet listing all developed parcels that currently utilize
a septic.system (estimated to be 129 parcels). This list will include for each parcel: the numerical
designation depicted on the conceptual plan, the site address, the existing use and intensity/ density
of the site, estimated sewage generation (utilizing 64E-6 sewer generation rates and methods),
estimated cost to connect, distance from parcel to closest directly connected surface water (directly
connected to IR Lagoon), and the estimated pollutant reduction (phosphorous and nitrogen) in lbs/ yr
or kg/yr anticipated as a result of connection to the IRCIDUS sewer system.
2.5 Report
A typewritten report summarizing the scope, data, assumptions, and results, together with the above
listed deliverables will be prepared and presented to the city.
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1.0 Preliminary Engineering
1.1 Research and Base Map
2.0 Final Engineering
2.1 Conceptual Utility Plan
2.2 Cost Estimate
2.3 Pollutant Reduction Estimate
2.4 Inventory/Tabulation of Results
2.5 Final Report
*Reimbursables
$15J000.00
$ 71500-00
$ 5,000.00
$ 51000-00
$ 7,500.00
$'521500.00
$ 5,000,00 (Budget)
Reimbursables will be billed direct to the client at cost or paid direct by the client, and include, surveying,
or other required field tests, prints, copies, mailings/ FedEx, archeological or environmental consultation
and studies, traffic analysis/ consultation, traffic counting, application/permit fees, etc.
Prints - $2.001sheet
Xerox Copies - $0.15/page
Other Reimbursables — at cost
The city will pay all application and plan review fees directly. This is NOT included in the above listed
estimated reimbursable amount
Invoices shall be submitted monthly, and the invoice amount shall be in proportion to the percentage of
the Scope of Work complete.
All payments must be received by the Engineer within 30 days of the date of an invoice. Any payments
received after said date will be subject to a late interest fee of one and one half percent (1 - 1/2%) per
month. The client shall be responsible for all attorney's fees, court costs, and related expenses inCUITed
in the event that payment is not timely made and proceedings are brought by the Engineer to collect
sums owed.
RATE SCHEDULE
The following rates will apply to actual time devoted by Schulke, Bittle & Stoddard, L.L.C. staff to this project
computed to the nearest % hour.
Personnel
Hourly Rate
Principal
$200.00
Project Manager/Engineer
$175.100
Design Tech
$135. 00
Construction Manager
$ 95-.00
Draftsman
$ 95.00
Inspector
$ 85i.00
Clerical
$ 65.00
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