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HomeMy WebLinkAbout06252003HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL AGENDA REGULAR MEETING WEDNESDAY, JUNE 25, 2003 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK - 1225 MAIN STREET, SEBASTIAN, FLORIDA Individuals will address the City Counc# with respect to agenda items immediately before deliberation of the item by the City Council - limit of ten minutes per speaker (R-03-14) 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. INVOCATION/MOMENT OF SILENCE 4. ROLL CALL AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-03-14) 6. PROCLAMATIONS, ANNOUNCEMENTS AND/OR PRESENTATIONS 03.133 A. 1-2 03.134 B. 3 03.134 C. 3 03.135 D. 4 03.135 E. 4 03.136 F. Announcement of Deputy City Clerk's Certification Pride in Sebastian Award to Mr. & Mrs. Willard Siebert, 1013 Indian River Drive Pride in Sebastian Award to MGB Construction, Inc. for 1013 Indian River Drive Pride in Sebastian Award to Wisher Controls, 1204 Main Street Pride in Sebastian Award to Capp Custom Builders, Inc. for 1204 Main Street Presentation by the Building Official George Bonacci and Chief Building Inspector Richard Schofield Regarding the Condition of the Historic Sebastian Train Station as Offered to the City of Sebastian by the Florida Inland Navigation District (no backup) CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. 5-8 A. Approval of Workshop Minutes - 6/11/03 9-20 03.137 21-24 Approval of Regular Meeting Minutes - 6/11/03 ApProval of 4th Annual Fine Arts and Music Festival at Riverview Park on December 12, 13 & 14, 2003; Approve the Following Road Closures from 12:00 p.m. Friday, December 12th, 2003 until 8:00 p.m. Sunday, December 14, 2003: Indian River Drive from Coolidge Street south to the southern City limits, Sebastian Blvd. from just east of Hess Station to Indian River Drive, Harrison Street from just east of Dry Cleaners east to Indian River Drive Approval of Beer/VVine Sales and Consumption East of Indian River Drive From Harrison Street South to the Southern City Limit (Public Works Transmittal 6/18/03, Letter) 03.138 25-26 03.139 27-38 Authorize Purchase of Toro 72 Inch 27HP Zero Turn Mower from All County Mower for State Contract #515-630-00-1 Price of $7,344.35 (Public Works Transmittal 6/18/03, Quote) Approve Contract Agreement with Camp, Dresser & McKee in the AmOunt of $24,900 for Performing Work Regarding Primary Canal System to Wet Detention Facility in Accordance with City's Master Stormwater Management Plan and Appropriate Funds for Same from the Unencumbered General Fund (Engineering Transmittal 6/16/03, Agreement) 03.140 39-50 Approve Contract Agreement with Camp, Dresser & McKee in the Amount of $10,160 for Grant Funding Assistance in Form of Documentation and Supporting Information Required for EPA 319 and SJRWMD Grant Applications In Accordance with City's Master Stormwater Plan and Appropriate Funds for Same from the Stormwater Utility Fund (Engineering Transmittal 6/16/03, Agreement) 03.141 51-62 Approve Contract Agreement with Camp, Dresser & McKee in the Amount of $14,840 for Providing Public Education Non-Structural Improvements in Accordance with Request from SJRWMD and City's Master Stormwater Management Plan and Appropriate Funds for Same from Stormwater Operating Accounts (Engineering Transmittal 6/16/03, Agreement) 03.130 63-72 03.142 73-~ Approve Marketing Consultant Contract with Patterson-Bach for Marketing Services for the City of Sebastian In An Amount Not to Exceed $50,000 (City Manager Transmittal 6/18/03, Agreement) Authorize the City Manager to Travel to Charlotte, North Carolina to Attend the ICMA 89th Annual Conference on September 21-24, 2003 (City Manager Transmittal 6/19/03) 8_ COMMITTEE REPORTS/RECOMMENDATIONS - none· 03.041 75-108 03.129 109-110 03.007 03.142 Sm PUBLIC HEARING Procedures for public hearings: (R-99-21) · Mayor Opens Hearing · Attorney Reads Ordinance or Resolution · Staff Presentation · Public Input - Limit of Ten Minutes Per Speaker · Staff Summation · Mayor Closes Hearing · Council Action Anyone Wishing to Speak is Asked to Sign Up before the Meeting, When Called go to the Podium and State His or Her Name for the Record Second Reading and Public Hearing of Ordinance No. O-03-12 - Granting Exclusive Franchise for Residential and Commercial Solid Waste Collection to Waste Management, Inc. (City Attorney Transmittal 6/19/03, O-03-12, ad) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, GRANTING AN EXCLUSIVE FRANCHISE FOR RESIDENTIAL AND COMMERCIAL SOLID WASTE COLLECTION TO WASTE MANAGEMENT, INC.; PROVIDING PENALTIES FOR VIOLATION; PROVIDING FOR SUNSET OF EXISTING COMMERCIAL PROVIDERS; PROVIDING FOR CONFLICTS AND EFFECTIVE DATE. 10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required - limit of ten minutes for each speaker A. Letter from C. Kennon Hendrix Regarding 4th of July Street Closings 11. OLD BUSINESS 12. NEW BUSINESS 13. CITY ATTORNEY MATTERS 14. CITY MANAGER MATTERS A. Riverview Park Twin Pier Construction and Shoreline Restoration Program (no backup) Report Relative to Vacant Lot Clean Up Efforts-Via Code Enforcement and/or Partnership with Keep Indian River Beautiful (no backup) 15. CITY CLERK MATTERS 16. CITY COUNCIL MATTERS A. Mr. Coniglio B. Mr. Barczyk C. Mr. McCollum D. Mayor Barnes E. Mr. Hill 17. ADJOURN (All meetings shall adjourn at 10:30 p.m. unless extended for up to one half hour by a majority vote of City Council) 3 ANY PERSON WHO DECIDES TO APPEAl ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Hearing Assistance Headphones are Available in the Council Chambers for all Government Meetings. Upcomin.q Meetin.qs: July 9, 2003 - 6:00 p.m. - Council Workshop - Riverview Park/Riverfront Functions July 9, 2003 - 7:00 p.m. - Regular Council July 23, 2003 - 7:00 p.m. - Regular Council August 13, 2003 - 7:00 p.m. - Regular Council August 20, 2003- 6:00 p.m. - Council Budget Workshop August 27, 2003 - 7:00 p.m. - Regular Council September 10, 2003 - 7:00 p.m. -1st Public Hearing on City Budget & Regular Council September 24, 2003 - 7:00 p.m. - Final Public Heating on City Budget & Regular Council October 8, 2003 - 7:00 p.m. - Regular Council October 22, 2003 - 7:00 p.m. - Regular Council November 12, 2003 - 7:00 p.m. - Regular Council December 10, 2003 - 7:00 p.m. - Regular Council 4 I[II odonal has conferred the title of upon JFANFTTF WILLIAMS, OMC who has completed the requirements prescribed by the International Institute of Municipal Clerks for Certification. Certified this 30TH day of MAY A.D. 2003 o3,~,35 HOME OF PELICAN ISLAND PRIDE IN SEBASTIAN APPRECIATION AWARD FOR .NEW HOME CONSTRUCTION THE PRIDE IN SEBASTIAN AWARD PRESENTED THIS 25TM DAY OF J-U'NE, 2003 TO 1013 INDIAN RIVER DRIVE MR. & MRS. WILLARD StEBERT & MGB CONSTRUCTION, INC. IN APPRECIATION FOR THE SIGNIFICANT AND VALUABLE CONTRIBUTION TO THE CITY'S APPEARANCE AND HERITAGE, AND IN ACKNOWLEDGEMENT OF THE RECIPIENT'S ABILITY TO HARMONIZE THE CITY'S VISION. MAYOR HOME OF PELICAN ISLAND PRIDE IN SEBASTIAN' APPRECIATION AWARD "' FO~' N]~W CONSqrkUCqrZON TH~ PRIDE IN SEBASTIAN AWARD Pt~SENTED -. THIS 25TM DAY OF JUNE, 2003 TO WISNER CONTROLS 1204 MAIN STREET -'~: MR. RICK ~VISNER, OWNER & ~.CApP CUSTOM BUILDERS, INC. IN APPRECIATION FOP,. THE SIGNIFICANT AND VALUABLE CONTRIBUTION TO THE CITY'S APPEARANCE AND HERITAGE, AND IN ACKNOWLEDGEMENT OF THE RECIPIENT'S ABILITY TO HARMONIZE THE CITY'S VISION. MAYOR CITY OF HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES WORKSHOP WEDNESDAY, JUNE 11,2003 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA PURPOSE: RIVERVIEW PARK EXPANSION - PIER IMPROVEMENTS 1. Mayor Barnes called the Workshop to order at 6:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL City Council Present: Mayor Walter Barnes Vice-Mayor Raymond Coniglio Councilmember Joe Barczyk Councilmember James Hill City Council Absent: Councilmember Nathan McCollum (excused) Staff Present: City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams City Engineer, Dave Fisher Parks Supervisor, Chris McCarthy City Council Workshop June 11,2003 Page Two 4. WORKSHOP ITEMS 03.007 A. Riverview Park Expansion - Pier Improvements (backup to be provided at workshop) The City Manager stated the City is finally able to look toward construction of the twin pier project and several months back City Council asked that a floating dock be investigated but neither the Florida Dept. of Environmental Protection (DEP) or Army Corp of Engineers is willing to allow such a structure however, it could be added in the future. The City Engineer addressed City Council stating Kimley-Horn has preserved the City's best interest at every step of this process and that a particular agency is requiring a decision be made which is either to proceed as previously decided or go with a modification which will give up rights for future growth. Mike Kieffer, Kimley-Horn addressed City Council, stating Council had given them direction, after which they proceeded with permitting a fixed fishing pier on the north, and a small temporary mooring facility for a minimum number of boats on the south pier. He said the Army Corps of Engineers needs a final detailed permit application and the state is.asking the City to modify the submerged lands lease and possibly limit increasing future dock use. He requested direction from Council on whether they wish to move forward as previously planned or modify its submerged lands lease or negotiate. He further stated negotiations would hurt the grant time frame and construction must begin. The City Manager said if the direction was to maintain the original 64 slips, the City does not have to construct the entire 64 slips at this time. The City Attorney said the basic infrastructure for the pier would have to be constructed but the boat slips would not have to be operational. Mr. Kiefer said in his opinion, DEP may ask why the use would be changed from commercial marina to public facility but the permit is still valid. The City Engineer clarified that if the City requested time to negotiate to have future expansion, it would jeopardize the grant schedule. Mr. Keiffer explained that DEP was concerned with the possibility of future sea grass growing at the pier location. The City Attorney explained that DEP equated boat slips to manatee deaths and future boat slips will not be allowed and an ADA concern could be remedied in the future. Ed Majcher, 688 Fleming Street, implored City Council to spend time on the water and see what is visionary for the future, and act on the permits that were given to the City at the beginning, instead of limiting what we can do in the future. Discussion followed on floating docks allowing easier handicapped access. Mr. Kieffer said ladders could be added to access boats if floating piers are not constructed. City Council Workshop June 11,2003 Page Three Mayor Barnes asked if the City goes with the original permit, could the City apply for floating piers or other means to make access easier. Mr. Kieffer replied modifications could be negotiated in the future. It was noted the submerged lands lease prohibits live-a boards and designates boat size. The City Manager reiterated that if the Council directs going with the original permit, he would come back with a recommendation on how to proceed on June 25, 2003. Mr. Kieffer stated the fish cleaning station would have to be on the land so that waste is deposited onshore. 4. Being no further business, Mayor Barnes adjourned the workshop at 6:42 p.m. Approved at the June 25th, 2003 Regular City Council Meeting. Walter W. Barnes, Mayor ATTEST: Sally A. Maio, CMC, City Clerk HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES REGULAR MEETING WEDNESDAY, JUNE 11, 2003 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2. 3. 4. The Mayor called the Regular City Council meeting to order at 7:00 p.m. The Pledge of Allegiance was recited. A moment of silence was held. ROLL CALL City Council Present: Mayor Walter Barnes Vice-Mayor Raymond Coniglio Councilmember Joe Barczyk Councilmember James Hill City Council Absent: Councilmember Nathan McCollum (excused) Staff Present: City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Finance Director, Mark Mason Assistant Finance Director, Debbie Krueger Growth Management Director, Tracy Hass Human Resources Director, Jim Sexton Police Chief, James Davis Regular City Council Meeting June 11, 2003 Page Two 03.122 03.123 1 03.124 3-7 9-12 13-27 03.125 29-31 03.126 33-35 AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) Items not on the wdtten agenda may be added only upon a unanimous vote of City Council members (R-03-14) None. 6. PROCLAMATIONS~ ANNOUNCEMENTS AND/OR PRESENTATIONS A. Presentation to Director of Finance, Mark Mason Mayor Barnes presented the Director of Finance with a plaque of appreciation from the City Council. B. Proclamation - National Small Cities and Towns Day - June 20, 2003 The Mayor read the National Small Cities and Towns Day proclamation. It will be posted in City Hall. C. American Cancer Society Relay for Life City Team Recoqnitions The Mayor read and presented the following certificates to the City's Relay for Life team: First Place Banner (created by Dorri Bosworth), First Place Talent Contest (Jim Sexton and his daughter Alyssa), and Appreciation for Raising over $3,000.00. Team Captain, Jennifer Maxwell presented a photo of the team's banner to Dorri Bosworth, the banner's creator and then a videotape of the City Manager's "Otis Day" impersonation at the event was viewed by all. The Human Resources Director commended Councilmembers and city staff who are involved in many community activities. = CONSENT AGENDA All items on the consent agenda am considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. A. Approval of Special City Council Meeting Minutes - 5/28/03 B. Approval of Regular City Council Meeting Minutes - 5/28/03 Co Amend City Manager and City Attorney Employment Agreements Relative to Vacation and Sick Accrual and 30 Day Termination Requirement (City Attorney Transmittal 6/5/03, Contract Amendments) Authorize City Manager to Execute Agreement Between City of Sebastian and John H. Dean Architects, P.A. for Renovation of First Floor of City Hall - Not to Exceed $21,000 (City Manager Transmittal, Agreement) 2 Regular City Council Meeting June 11, 2003 Page Three 03.025 E. 37-49 03.128 F. 51-57 03.129 G. 59-62 = 03.106 63-72 Resolution No. R-03-26 - Authorizing City Manager to Apply for EPA 319 Grant from FDEP (City ManagedEngineering Transmittal, R-03-26, Project Description) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR TWO ENVIRONMENTAL PROTECTION AGENCY 319 GRANTS FROM THE STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. Resolution No. R-03-27 - Final Plat for Collier Creek Estates Phase V (Growth Management Transmittal 6/4/03, Application, Final Plat Under Separate Cover) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOW AS COLLIER CREEK ESTATES PHASE V; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. Fourth of July Activities - Close Yacht Club Parking Lot and Boat Ramp from 7/3/03 Noon Until 7/4/03 Midnight - close Indian River Drive from South City Limit North to Davis Street, Davis Street from North Central East to Indian River Drive, and North Central Avenue from Davis Street North to Jackson Street on 7/4/03 from 6 am to 10:30 a.m. and Sebastian Boulevard from Hess to Indian River Drive for the duration of the festival (Public Works Transmittal 6/4/03, ACS Letter re: 5K, Lions Club Letter, Insurance) The City Attorney read both resolutions by title. MOTION by Coniglio/Barczyk "Move to approve consent agenda items A-G." Mayor Barnes - aye Mr. Coniglio - aye Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - absent Roll Call carried 4-0 COMMITTEE REPORTS/RECOMMENDATIONS - None PUBLIC HEARING Ao Adoption and Public Hearin,q Ordinance No. O-03-08 Amending City Code Chapter 30, Article II Licensing Sections 30-50 and 30-31 Re,qardin,q Fee Schedules (Finance Transmittal 6/4/03, 0-03-08) AN ORDINANCE OF THE CiTY OF SEBASTIAN, FLORIDA, AMENDING CITY CODE CHAPTER 30 ARTICLE II LICENSING, SECTIONS 30-50 AND 30-51; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; PROVIDING FOR AN EFFECTIVE DATE, (1'~ Reading 5/14/03, Ad 5/26/03) Regular City Council Meeting June 11, 2003 Page Four 03.118 73-84 The City Attorney read the Ordinance by title and the Mayor opened the public hearing at 7:28 p.m. The Director of Finance briefly addressed the Council. Being no further business, Mayor Barnes closed the hearing. MOTION by Hill/Coniglio "Move to adopt Ordinance 0-03-08." Mr. Coniglio - aye Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - absent Mayor Barnes - aye Roll Call carried 4-0 Bo Second Readin.q and Public Hearing for Ordinance No. O-03-11 - Annexation of 7.1 Acres - CR 510 and CR 512 (GMD Transmittal 6/3/03, O-03-11, Ad, Letter of Request, Map, Survey, Chapter 171.044 FS) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, PROVIDING FOR THE VOLUNTARY ANNEXATION OF 7.1 ACRES, MORE OR LESS, SITUATED ALONG SOUTHEAST QUADRANT OF THE INTERSECTION OF CR 510 AND CR 512; PROVIDING FOR INTERIM LAND USE AND ZONING CLASSIFICATION; PROVIDING FOR CONFLICT; PROVIDING FOR AN EFFECTIVE DATE. (1~ Reading 5/28/03, Ad 5/30/03 & 6/6/03) The City Attorney read the Ordinance by title and the Mayor opened the public hearing at 7:30 p.m. The Growth Management Director briefly addressed Council. a. Presentation by Police Chief - Law Enforcement Issues at CR512/CR510 The Chief said since 1998 Sharkmart had been burglarized 14 times. This year there has been one burglary and two false alarms. He said he did not think this was a big drain on the City's resources. Dan Bryant, applicant, stated his reasons for wanting to annex into the City of Sebastian were relative to proper development. He submitted a letter from his daughter. Being no further input, Mayor Barnes closed the hearing at 7:38 p.m. 4 Regular City Council Meeting June 11, 2003 Page Five MOTION by Hill/Barczyk "1 move to adopt Ordinance No. O-03-11." Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - absent Mayor Barnes - aye Mr. Coniglio - aye Roll Call carried 4-0 03.116 85-104 Second Readinq and Public Hearinq for Ordinance No. 0-03-09 - Comprehensive Land Use Plan Amendment - 7.1 Acres - CR 510 and CR 512 (GMD Transmittal 6/3/03, O-03-09, Ad, Map, Application, Staff Report) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING AN AMENDMENT TO THE COMPREHENSIVE PLAN WHICH AMENDS THE FUTURE LAND USE MAP TO DESIGNATE AN INITIAL LAND USE CLASSIFICATION OF COMMERCIAL GENERAL FOR ANNEXED LAND WITH A PRIOR COUNTY LAND USE DESIGNATION AS COMMERCIAL INDUSTRIAL (C/I) AND LOW DENSITY RESIDENTIAL (L-l) FOR LAND CONSISTING OF 7.1 ACRES, MORE OR LESS, SITUATED ALONG SOUTHEAST QUADRANT OF THE INTERSECTION OF CR 510 AND CR 512; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR EFFECTIVE DATE. (1st Reading 5/28/03, Ad 5/30/03 & 6/6/03) The City Attorney read the Ordinance by title and the Mayor opened the public hearing at 7:43 p.m. Being no further staff input or public input, he closed the hearing. MOTION by Hill/Coniglio "Move to adopt Ordinance No. 0-03-09." Mr. Hill - aye Mr. McCollum - absent Mayor Barnes - aye Mr. Coniglio - aye Mr. Barczyk - aye Roll Call carried 4-0 03.117 105-119 Second Readinq and Public Hearinq for Ordinance No. O-03-10 - Rezoninq Amendment - 7.1 Acres - CR 510 and CR 512 (GMD Transmittal 6/3~03, 0-03- 10, Ad, Map, Application, Staff Report)THIS ITEM IS QUASI-JUDICIAL AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, DESIGNATING AN INITIAL ZONING CLASSIFICATION OF COMMERCIAL GENERAL FOR ANNEXED LAND WITH A PRIOR COUNTY ZONING DESIGNATION OF GENERAL COMMERCIAL (GC) AND AGRICULTURAL (A-l) FOR LAND CONSISTING OF 7.1 ACRES, MORE OR LESS, SITUATED ALONG SOUTHEAST QUADRANT OF THE INTERSECTION OF CR 510 AND CR512; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. (1st Reading 5/28/03, Ad 5/30/03 & 6/6/03) Regular City Council Meeting June 11,2003 Page Six The City Attorney read the Ordinance by title and the Mayor opened the public hearing at 7:48 p.m. The Growth Management Director was sworn in. Mayor Barnes noted a typo halfway down circle page 106 where the word "as" should be "has". Being no further business, Mayor Barnes closed the hearing at 7:53 p.m. MOTION by Coniglio/Barczyk "Move to adopt Ordinance No. O-03-10." Mr. McCollum - absent Mayor Barnes - aye Mr. Coniglio - aye Mr. Barczyk - aye Mr. Hill - aye Roll Call carried 4-0 10. INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC Item that has occurred or was discovered within the previous six months which is not otherwise on the agenda - sign-up required - limit of ten minutes for each speaker Damian Gilliams, said he wished to speak on 4th of July street closings. The City Attorney said if Mr. Gilliams was very persuasive he could ask Council to reconsider its previous motion on this consent agenda item. The City Manager reiterated the approved street closings. Mr. Gilliams expressed concern that Indian River Drive will be closed all day on the 4th of July between Coolidge and Harrison. He recommended that this portion of Indian River Drive not be closed for the whole day and just shut it down prior to the fireworks. He asked that Council monitor the road, and said that no one uses it during the day. Mr. Coniglio said the 4th of July festivities enhance businesses in the area and that there is a safety issue on that road. 11. OLD BUSINESS 03.007 Formal Direction Reqarding Twin Pier Project at Riverview Park Pursuant to Discussion at 6 pm Workshop The City Manager reiterated that there were two options presented at the 6:00 workshop that Council could pick from. MOTION by Coniglio/Hill "1 move that we go with the original permit and what was the other word that you used-you're so eloquent, without modification." 6 Regular City Council Meeting June 11,2003 Page Seven Mr. Coniglio - aye Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - absent Mayor Barnes - aye Roll Call carried 4-0 12. NEW BUSINESS 03.130 A. 121-124 Authorize City Manager to Enter Into Contract with Patterson-Bach for Economic Development Marketinq Services for the City of Sebastian and Appropriate $50,000 (City Manager Transmittal 6/3/03, Evaluation Ranking} Side II, Tape 1, 8:02 p.m. The City Manager briefly described the need for marketing services to bring light industrial growth to the airport and other areas of the City with commercial and light industrial zoning, introduced Tim Bach of Patterson-Bach, who offered a PowerPoint presentation on his firm and its clients. He was followed by Emily Clemente, who described the Kissimmee Gateway Airport contract. Chuck Wheeler, Marketing Director, then addressed Council on the firm's marketing methods. City Council discussion followed on the need for good paying jobs within the community, which can be enhanced by this type of marketing. Mr. Coniglio said Indian River County has spent thousands of dollars on marketing without result, and that it is very important to bring jobs to the City. The City Attorney asked if this was authorization what is the relationship we are authorizing. The City Manager said a contract could be brought back at the next meeting. Clive Beckwith asked what the $50,000 is for and Mayor Barnes said this will be included in the contract. MOTION by Hill/Coniglio "1 move to authorize City Manager to negotiate a contract with Patterson- Bach for Economic Development Marketing Services for the City of Sebastian, as well as to appropriate funds for same." Mr. Coniglio - aye Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - absent Mayor Barnes - aye Roll Call carried 4-0 7 Regular City Council Meeting June 11,2003 Page Eight Mayor Barnes called recess at 8:28 p.m. and reconvened the meeting at 8:40 p.m. All members at roll call were present. 03.131 125-132 Resolution No. R-03-25 - Revised Growth Manaqement Permit Review/ Application Fees ('Growth Manaqement Director Transmittal 6/3/03, R-03- 25, R-01-50 and Current Fee Schedule) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING VARIOUS GROWTH MANAGEMENT PERMIT REVIEW FEES; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the resolution title. Mr. Hill said these are substantial increases and asked if Council will be approached again in two years, and pointed out the increase in applicants may not correlate a need to increase fees. The Growth Management Director said a study had been conducted utilizing rolling averages. The Finance Director further described the formulas used to recover service costs, stating there are no caps set out in law for recovery costs as there are for occupational license fees. MOTION by Barczyk/Hill "Move to adopt Resolution O-03-25, R-03-25." Mr. Barczyk - aye Mr. Hill - aye Mr. McCollum - absent Mayor Barnes - aye Mr. Coniglio - aye Roll Call carried 4-0 The Growth Management Director stated for the record, the effective date is August 1 st. 03.041 133-135 First Reading of Ordinance No. O-03-12 - Grantinq Exclusive Franchise for Residential and Commercial Solid Waste Collection to Waste Management, Inc. - Set Second Readinq and Public Hearinq for 6/25/03 (City Attorney Transmittal 6/11/03, O-03-12 [Franchise Aqreement Forthcoming]) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, GRANTING AN EXCLUSIVE FRANCHISE FOR RESIDENTIAL AND COMMERCIAL SOLID WASTE COLLECTION TO WASTE MANAGEMENT, INC.; PROVIDING PENALTIES FOR VIOLATION; PROVIDING FOR SUNSET OF EXISTING COMMERCIAL PROVIDERS; PROVIDING FOR CONFLICTS AND EFFECTIVE DATE. The City Attorney read the ordinance title. Regular City Council Meeting June 11,2003 Page Nine The City Attorney described the proposed franchise agreement that he had distributed to City Council today (see attached). He advised Council that since this is a first reading, members should feel free to review it and offer recommendations during the two- week period before the public hearing. Mayor Barnes pointed out the need to add the word "days" after 15 in the first line of circle page 135. MOTION by Coniglio/Hill "Move pass Ordinance O-03-12 on first reading and schedule public hearing for June 25, 2003." Mr. Hill - aye Mr. McCollum - absent Mayor Barnes - aye Mr. Coniglio - aye Mr. Barczyk - aye Roll Call carried 4-0 03.132 137-141 Consider Request by Sebastian Property Owners to Publish City Council Agendas in Newspaper (SPOA Letter, Clerk Letter, 7/24/02 Transmittal & Minutes) Sal Neglia, Sebastian Property Owners Association, requested that agendas be placed back in the newspaper, due to people who do not have computers and cable. Baxter Coston, Sebastian, SPOA, said the agenda and the things that the Council does is the most important thing they do. He said the public needs to have a reminder that there is a meeting, and to get more people at meetings. Mayor Barnes said he does not disagree that more people should come and he cited that only 18 or 19% of registered voters come out to vote, the City only received two phone calls when agendas stopped, and that if people are interested in what is going on they will come. Mr. Coniglio noted that the advertised agendas were abbreviated, that meetings are broadcast, and in the past, when meetings were full nothing got done. Mr. Barczyk suggested trying to reach more people and if it doesn't work then stop it again. Mr. Hill said that someone reading a paper might become interested if he saw something he was concerned with in the paper, and would not be opposed to putting it back in the paper. 9 Regular Ci~ Council Meeting June 11,2003 Page Ten The City Attorney said he would contact the Press Journal to see if they would consider running it for free. Russ Owen suggested running it for six months and if it doesn't work then stop it. 13. CITY ATTORNEY MATTERS None. 14. CITY MANAGER MA'I-rERS 03.025 Ao Update on CDM Contract Amendment and Stormwater Capital Improvement Program Scheduled for June 25, 2003 Regular City Council Meetinq A.qenda The City Manager stated contract modifications are needed to incorporate some canal improvements previously discussed at the May 28th meeting. 16. CITY CLERK MATTERS None. 17. CITY COUNCIL MATTERS A. Mayor Barnes 03.013 143-150 Appointment to MPO Bikepath Advisory Committee (City Clerk Transmittal, '96 Minutes, MPO Liaison List, BAC by-laws, Wetherald Information) Mayor Barnes appointed Rich Wetherald to the MPO Bikepath Advisory Committee. He discussed the CR512 beautification program which still does not have support from Indian River County. He requested dialogue between himself, the City Manager and the County. He inquired on the status of loaning the Community Redevelopment District $108,000 by a resolution passed in February. The City Manager stated updates will be forthcoming from Iler & Associates. He asked about the written canal seawall repair policy. The City Attorney said this has become the seawall project and that an ordinance is heavily in the works. He asked about the cleanup of vacant lots. The City Manager said he will update Council on 6/25/03 with a report. 10 Regular City Council Meeting June 11, 2003 Page Eleven Mayor Barnes reported a citizen said Schumann Lake is muck from one end to another and asked if it can be dredged and stocked. The City Manager stated from an environmental standpoint not good idea. On the matter of insurance for Capital Sanitation, the Mayor asked about the policy not covering waste collection. The City Manager said based on his research that Capital was not straightforward with the correct insurance and the City had misplaced trust with Capital. B. Mr. Coniqlio He asked if the young woman who received property damage from the sanitation truck has been taken care of. The City Clerk stated Capital's insurance company was Scheduled to pick up the tire today and investigate the tire's quality. Mr. Coniglio announced and congratulated Corey Barbour, the cameraman, for achieving the level of Eagle Scout. C. Mr. Barczyk Mr. Barczyk said there should have been mechanisms in place to catch the problems with Capital Sanitation. D. Mr. Hill Mr. Hill would like to have more volleyball courts in City and would like to look into some other locations such as Hardee Park and Barber Street Sports Complex. He asked about the right-of-way mowing schedule because some areas of the City are overgrown. He was saddened by the loss of Director of Finance and commended him for his service to the City. E. Mr. McCollum Absent. 17. Being no further business, the Regular City Council Meeting adjourned at 9:55 11 Regular City Council Meeting June 11, 2003 Page Twelve Approved at the Regular City Council Meeting. Walter W. Barnes Mayor ATTEST: Sally A. Maio, CMC City Clerk 12 City of Sebastian, Florida Subject: Approval of road closures and Special Event for the Fine Arts and Music Festival tApproved foLS'ubmittal by: T e r/'el3_c e ~ ore¢'C~t. ~lanager ~ Agenda No. Dept. Head: Finance: Procurement: O3. /37 Date Submitted: June 18, 2003 For Agenda of: June 25, 2003 Exhibits: Lc~ter from Lisanne Monier EXPENDITURE REQUIRED: None BUDGET AVAILABLE: N/A APPROPRIATION REQUIRED: None BackRround Lisanne Monier is seeking Council approval for all logistics associated with the Fourth Annual Fine Arts and Music Festival. This year's festival will take place in the east and southeast area of Riverview Park from December 12 through 14, 2003. City staff has met with Ms. Monier and Beth Mitchell to discuss all logistics associated with the Festival. Road closures include: Indian River Drive from Coolidge St. south to the southern City limit, Sebastian Blvd. just east of the Hess Station to Indian River Drive and Harrison St. from just east of Dry Cleaners to Indian River Dr. All road closures will be from 12PM Friday, December 12, 2003 until 8PM Sunday, December 14, 2003. Beer/Wine sales and consumption will be from 10AM until 6PM Saturday and 11AM until 4PM Sunday and will be limited to east of Indian River Drive from Harrison St. south to the southern City limits. Staff has discussed the beer/wine sales and consumption area with Chief Davis and he is in agreement with the location. SUMMARY Move to approve 4th Annual Fine Arts and Music Festival at Riverview Park December 12, 13 & 14, 2003. Move to approve the following road closures from 12PM Friday, December 12, 2003 until 8PM Sunday, December 14, 2003: Indian River Dr. from Coolidge St. south to the southern City limits, Sebastian Blvd. From just east of Hess Station east to Indian River Dr. and Harrison St. from just east of Dry Cleaners east to Indian River Dr. Move to approve beer/wine sales and consumption east of Indian River Dr. from Harrison St. south to the southern City limit. City of Sebastian, Florida Subject: Purchase of Toro 72 inch 27 HP Zero Turn Mower Approved for y~ubmittal by: T ~.~ ~l~r~~ n a g e r Agenda No. 0 .~. ! ,.~ ~ Dept. Head: Finance: Procurement: Date Submitted: June 18, 2003 For Agenda of: June 25, 2003 Exhibits: Price Quote from All County Mower EXPENDITURE REQUIRED: $7,344.35 BUDGET AVAILABLE: $10,762.73 APPROPRIATION REQUIRED: None Back.qround Currently the Parks and Recreation Division has two Toro Zero Turn Mowers in their fleet and are extremely pleased with their performance. We would like to purchase a Toro 72- inch 27HP Zero Turn mower to add to the fleet. For continuity purposes, we would like to stay with the Toro brand for this type of mower. This mower is available from All County Mower of Vero Beach FI. for the State Contract price of $7,344.35. The State Contract reference number for this piece of equipment is 515-630-00-1. SUMMARY Move to purchase a Toro 72 inch 27HP Zero Turn Mower from All County Mower in Vero Beach, FI for State Contract # 515-630-00-1 price of $7,344.35. ALL COUNTY MOWER & EQUIPMENT 2950 NORTH US 1 VERO BEACH, FL 32960 772-569-0339 Fax: 772-770-9192 Quote #: 2~ Quote Date: 6/17/200 Paae: i Customer #: 66 -Ship To: CITY OF SEBASTIAN 1225 MAIN STREET SEBASTIAN, FL 32958-B697 Phone: 772-589-1295 Cust PO: I Exp Date: 7/1/2003 Terms: Reference: #515-630-00-1 Ship Via: lock Code I Description p toro 72 inch 27hp zero turn Salesperson: Quantity I PriceI Extended 1.00 7344.35 7,344.35 0.00 Shipping: 0.00 II I Total: 7r344,35 ~, SIGN HERE Sub: 7,344.35 Tax: HOME OF PELIC~.N iSLAND City of Sebastian, Florida Subject: CDM Agreement for Professional Consulting Services /ger Agenda No. ~), i~ ~ Dept. Head: Finance: ~!~_ General Services: /- Date Submitted: 06/16/03 For Agenda of: 06/25/03 Exhibits: Task 1 - Conversion of Canal System to Wet Detention Professional Services Agreement for Canal System Conversion EXPENDITURE REQUIRED: $ $24,900 BUDGET AVAILABLE: $ APPROPRIATION: REQUIRED: $24,900 SUMMARY Work with City and SJRWMD regarding conversion of primary canal system to wet detention facility, all in accordance with City's Master Stormwater Management Plan (MSWMP). Modify and update the existing ICPR stormwater model to reflect the conversion of the City conveyance canals to wet detention facilities. Utilize data to demonstrate the water quality/quantity enhancement realized through conversion. RECOMMENDED ACTION Move to approve contract agreement with CDM in the amount of $24,900 for performing work regarding conversion of primary canal system to wet detention facility, all in accordance with City's Master Stormwater Management Plan (MSWMP), and appropriate funds for same from unencumbered general fund. PROFESSIONAL SERVICES AGREEMENT FOR CANAL SYSTEM CONVERSION THIS AGREEMENT made this 25th day of June, 2003, by and between the CITY OF SEBASTIAN, a municipal corporation of the State of Florida, 1225 Main Street, Sebastian, Florida, 32958, ("City") and CAM~, DRESSER & MCKEE, INC., a corporation authorized to do business in the State of Florida, 1701 State Road A-l-A, Suite 301, Vero Beach, Florida 32963, ("Consultant"), provides that WHEREAS, the City desires to engage a consultant who has special and unique competence and experience in the City's on-going negotiations with the water management district concerning its stormwater program; and WHEREAS, the Consultant represents that it has such competence and experience in providing these services; and, WHEREAS, the City in reliance on such representation has selected the Consultant in accordance with the requirements of law; and, WHEREAS, the City and the Consultant desire to reduce to writing their understanding and agreements on such professional services. IT IS, THEREFORE, AGREED as follows: 1. Recitals. The above recitals are incorporated herein as if set forth in their entirety. 2. Employment of Consultant: The City hereby agrees that it does engage the Consultant and the Consultant hereby agrees to perform professional services for the City in coordinating conversion of the City's primary canal system to wet detention facility as an element o£the Master Stormwater Management Plan (MSWMP) in accordance with the Scope of Work attached hereto as Exhibit "A" ("Work"). 3. Project Schedules: The Consultant shall perform the services outlined under Exhibit "A" of this Agreement in a timely manner consistent with the assignment schedules as mutually agreed upon by the City and the Consultant. 4. Joint Cooperation: Close collaboration and cooperation shall be maintained by the Consultant with representatives of the City, and the City will be entitled at all times to be advised, at its request, of the status of Work and of the details thereof. The City shall furnish to the Consultant all pertinent existing information deemed necessary by the Consultant to be relevant to the execution of the Work. 5. Termination: The provisions of this Agreement may be terminated by the City with or without cause. If terminated without cause by the Cky, at least five (5) days written notice of such termination shall be given to the Consultant. (1) In the event the City without cause abandons, terminates or suspends this Agreement, the Consultant shall be compensated for services rendered up to the time of such termination on the hourly basis established herein, and documents generated by the Consultant shall remain the property of the City. (2) In the event the Consultant terminates this Agreement without cause, all work product and data prepared by the Consultant under this Agreement shall be considered property of the City. The City may enter into an agreement with others for the completion of the work under this Agreement and seek such remedies as provided by law, however, Consultant will be held harmless for the work of others. 6. Compensation: The City will pay the Consultant an hourly rate in general accordance with the Project budget as described in Exhibit "B" attached hereto, with a maximum cumulative fee capped at twenty-four thousand nine hundred dollars ($24,900). 7. Pa_!rrnents: The Consultant shall submit monthly statements for services rendered. 8. Reimbursement of Costs: The Consultant's general operational expenses are included within the agreed hourly; itemized specially-incurred expenses shall be reimbursed if approved in writing by the Project Manager prior to incurring the same. 9. Term: This Agreement shall commence on the day it is executed by both parties and the term of the Agreement shall extend until the Project is complete. 10. Right to Work Products: The City or its assigns shall have the unrestricted authority to use, in whole or in part, any reports, data, programs or other material prepared under this Agreement, and said work product shall be the property of the City. Any use of any plans and specifications by the City, except the use reasonably contemplated by the City at the time the City entered this Agreement, will be at the City's risk and Consultant, its officers, directors and employees will be held harmless from such use. Notwithstanding any of the provisions set forth above, pre-existing proprietary programs or materials owned by Consultant shall remain the exclusive property thereof, however, City is granted a perpetual license for use of the same to the extent necessary to utilize the Work. 11. Personnel: Except for those tasks delineated as the responsibility of City or some other entity, Consultant represents that k will secure at its own expense all personnel and sub- consultants required for rendering services as described under Exhibit "A" of this Agreement. All such services shall be performed by the Consultant or sub-consultant, and all persons engaged in work under the Agreement shall be qualified to perform such services and authorized under federal, state and local laws to perform such services. Personnel who perform such services under this Agreement shall not be employees of the City. 12. Responsibility of the Consultant: (a) The Consultant shall be responsible for the prOfessional quality, technical accuracy, timely completion, and the coordination of materials, work product and other services furnished by the Consultant under this Agreement. The Consultant shall, without additional compensation, correct or revise any errors or deficiencies in his drawings, specifications, reports and other services. (b) Approval by the City of work materials furnished hereunder shall not in any way relieve the Consultant of responsibility for the technical adequacy of the Work unless work product was based upon errant information provided by the City or its representatives. The City's review, approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and the Consultant shall be and remain liable in accordance with applicable law for damages to the City caused by the Consultant's negligent performance of any of the services furnished under this Agreement. (c) Evaluations of the City's Project budget, preliminary or detailed estimates of Project or operational costs, if any, prepared by the Consultant, represent the Consultant's best judgment as a designed professional familiar with the construction industry. It is recognized, however, that neither the Consultant nor the City has control over the cost of labor, materials or equipment, or over market conditions. Accordingly, the Consultant cannot and does not warrant or represent that bids or negotiated prices will not vary from the City's Project budget or from any estimate of costs or evaluation prepared or agreed to by the Consultant. (d) The rights and remedies of the City provided for under this Agreement are in addition to any other rights and remedies provided by law. 13. Subcontracts and Assignability_: This is a personal services contract based upon the unique qualifications of Consultant, and Consultant shall not assign any interest in the work orders or this Agreement and shall not transfer any interest in the same without the prior written consent of the City. Any sub-contracts or other work which is performed by persons or firms other than the Consultant under this Agreement or any work orders shall have prior written approval of the City. 14. Compliance With the Law: The Consultant expressly agrees to comply with all known laws and regulations relating to providing services under this Agreement. The failure of the Consultant to adhere to any known law or regulation pertaining to furnishing services under this Agreement shah constitute a material breach of this Agreement. 15. Waiver: The waiver by the City of any of the Consultant's obligations or duties under this Agreement shall not constitute a waiver of any other obligation or duty of the Consultant under this Agreement. 16. Public Entity: The Consultant shall file a sworn statement with the City which is Attachment I, stating whether a person or affiliate as defined in Section 287.133 (1), Florida Statutes, has been convicted of a public entity crime subsequent to July 1, 1989, in accordance with the provisions of Section 287.133 of the Florida Statutes. 17. Indemnification: The Consultant shall indemnify and save harmless the City, its agents, servants, and employees fi:om and against claims, liability, losses, or causes of action to the extent arising from any misconduct, negligent act, or omission of the Consultant, its agents, servants or employees in the performance of services under this contract. 18. City's Responsibilities: (a) The City designates the City Engineer as its representative authorized to act on the City's behalf with respect to the Project. The City shall render decisions in a timely manner pertaining to documents submitted by the Consultant in order to avoid unreasonable delay in the orderly and sequential progress of the Consultant's services. (b) Prompt written notice shall be given by the City to the Consultant if the City becomes aware of any defect in the Project or nonconformance with the Contract Documents. (c) If the Project is suspended by the City for more than thirty (30) consecutive days, the Consultant shall be compensated for services performed prior to notice of such suspension. 4 When the Project is resumed, the Consultant's compensation shall be equitably adjusted to provide for expenses incurred in the interruption and resumption of the Consultant's services. (d) Failure of the City to make payments to the Consultant in accordance with this Agreement shall be considered substantial nonperformance and cause for termination. (e) In the event of termination not the fault of the Consultant, the Consultant shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due. (f) Payments are due and payable thirty (30) days from the date of the Consultant's invoice. Amounts unpaid sixty (60) days after the invoice date shall bear interest at the legal rate prevailing from time to time at the principal place of business of the Consultant. 19. This Agreement shall be governed by the laws of the State of Florida. The parties expressly waive all rights to trial by jury as to any dispute related to this Agreement. 20. This Agreement shall not be construed against the party who drafted the same, as both parties have obtained experts of their choosing to review the legal and business adequacy of the same. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. ATTEST (SEAL): SEBASTIAN THE CITY OF Sally A. Maio, CMC City Clerk By: Terrence R. Moore, City Manager Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney 5 Signed, sealed and delivered in the presence of: CONSULTANT: CAMP, DRESSER & MCKEE, INC. Name: By: Name: Name: Title: SWORN STATEMENT UNDER FLA. STAT. 287.133(3)(a), 1. This sworn statement is submitted with the PROFESSIONAL SERVICES AGREEMENT FOR CANAL SYSTEM CONVERSION for the City of Sebastian. 2. This sworn statement is submitted by CAMP, DRESSER & MCKEE, INC., a corporation author/zed to do business in the State of Florida, 1701 State Road A-l-A, Suite 301, Vero Beach, Florida 32963, and its Federal Employer Identification (FEIN) is 3. My name is above is and my relationship to the entity named 4. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided-to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 5. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry ora plea of guilty or nolo contendere. 6. I understand that an "affiliate" as defined in Fla. Stat. 287.133(1)(a), means: (1) A predecessor or successor of a person convicted of a public entity crime; or (2) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crkne. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 7. I understand that a "person" as defined in Fla. Stat. 287.133(1)(e), means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 8. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate which applies.) ~ Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989. ~ The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND (Please indicate which additional statement applies.) __ There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order.) __ The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate bom the convicted vendor list. (Please attach a copy of the final order.) 7 ~ The person or affiliate has not been placed on the convicted vendor list. (Please describe any action taken by or pending with the Department of General Services.) (Signature) (date) STATE OF FLORIDA COUNTY OF The foregoing instrument was acknowledged before me this __ day of June, 2003 by ., (title) on behalf of CAMP, DRESSER & MCKEE, INC. He/she is personally known to me or has produced as identification and did take an oath. (Notary Signature) 8 ATTACHMENT A SCOPE OF SERVICES CONSULTING ENGINEERING SERVICES FOR CITY OF SEBASTIAN STORMWATER MASTER PLAN BACKGROUND The City of Sebastian (CITY) partnered with the St. Johns River Water Management District (SJRWMD) to develop a Master Stormwater Management Plant (MSMP) in September 2000. The CITY contracted with Camp Dresser & McKee Inc. (CDM) in April 2001 to develop the MSMP for the study area. CDM completed the MSMP in January 2003 and was adopted by CITY Council in March 2003. Since that time, SJRWMD has reviewed the MSMP and endorsed the plan with several comments. CITY and CDM staff have met with SJRWMD staff to discuss their comments and/or concerns regarding the MSMP. CITY staff requested additional services to allow CDM to address the following tasks: 1) Provide additional services for response to SJRWMD comments regarding conversion of canal system to wet detention, 2) Provide assistance to CITY staff in preparation and submittal of grant funding applications, and 3) Assist CITY staff with public education/non-structural improvements associated with implementation of the MSMP and geographical information systems assistance. SCOPE OF SERVICES CDM will provide the following services to address Task 1: Task 1 - SJRWMD Conversion of Canal System to Wet Detention CDM will complete SJRWMD coordination efforts as defined by the following subtasks: 1.1 CDM will modify the existing ICPR stormwater model to reflect the conversion of the primary canals to wet detention. Assumptions for canal cross sections and other data will be utilized to obtain the conceptual formulation/benefit of incorporation of the program. This data will be utilized to demonstrate the enhancement realized versus the loss of water quality/quantity associated with Miami curb system program. A technical memorandum will be prepared for inclusion into the MSMP discussing the modifications made to the model and the results of the preliminary modeling and will be submitted to SJRWMD and the CITY. 1.2 CDM will assist CITY staff with formulation of program implementation planning and phasing of the conversion of primary canals to wet detention facilities to facilitate public education and grant application submittal. 1.3 CDM staff shall attend one (1) project status meeting with C1TY staff and/or SJRWMD to discuss the status of the project. CDM will provide summary meeting notes to the CITY. mh1237 DELIVERABLES 1. CDM will provide the CITY with summary correspondence for the SJRWMD coordination tasks identified in Task 1.1. CDM will provide the CITY with digital documents necessary for planning purposes as required in Task 1.2. 3. CDM will provide three (3) draft copies of the Technical Memorandum concerning the Canal System Conversion to Wet Detention. CDM will incorporate any comments made by the CITY and finalize the Technical Memorandum and provide the CITY with five (5) final copies. COMPENSATION The estimated fees for this agreement to the City of Sebastian MSMP are presented in Table 1. mh1237 HOME OF PELICAN iSLAND City of Sebastian, Florida Subject: CDM Agreement for Professional Consulting Services ~;~P rove d. f.o~,S u b~itt~! by: ? ~o~e~, C ixi~l~la n a g e r Agenda No. 0 ~: ~ 0 Departmen~ E~p. gineering Dept. Head~. _~,~<c__..... Finance: ~* General Services: _; - Date Submitted: 06/16/03 For Agenda of: 06/25/03 Exhibits: Task 2 - Grant Funding Assistance Professional Services Agreement for Stormwater Grant Application Assistance EXPENDITURE REQUIRED: $ $10,160 BUDGET AVAILABLE- $ APPROPRIATION: REQUIRED: $10,160 SUMMARY Provide grant funding assistance in the form of documentation and supporting information required for EPA 319 and SJRWMD applications, all in accordance with the City's Master Stormwater Management Plan (MSWMP). RECOMMENDED ACTION Move to approve contract agreement with CDM in the amount of $10,160 for grant funding assistance in the form of documentation and supporting information required for EPA 319 and SJRWMD applications, all in accordance with the City's Master Stormwater Management Plan (MSWMP), and appropriate funds for same from stormwater utility fund. PROFESSIONAL SERVICES AGREEMENT FOR STORMWATER GRANT APPLICATION ASSISTANCE THIS AGREEMENT made this 25th day of June, 2003, by and between the CITY OF SEBASTIAN, a municipal corporation of the State of Florida, 1225 Main Street, Sebastian, Florida, 32958, ("City") and CAMP, DRESSER & MCKEE, INC., a corporation authorized to do business in the State of Florida, 1701 State Road A-l-A, Suite 301, Vero Beach, Florida 32963, ("Consultant"), provides that WHEREAS, the City desires to engage a consultant who has special and unique competence and experience in the grant oppommities available to further City's stormwater program; and WHEREAS, the Consultant represents that it has such competence and experience in providing these services; and, WHEREAS, the City in reliance on such representation has selected the Consultant in accordance with the requirements of law; and, WHEREAS, the City and the Consukant desire to reduce to writing their understanding and agreements on such professional services. IT IS, THEREFORE, AGREED as follows: 1. Recitals. The above recitals are incorporated herein as if set forth in thek entirety. 2. Employment of Consultant: The City hereby agrees that it does engage the Consultant and the Consultant hereby agrees to perform professional services for the City in preparing and processing grant applications in furtherance of the Master Stormwater Management Plan (MSWMP) in accordance with the Scope of Work attached hereto as Exhibit "A" ("Work"). 3. Project Schedules: The Consultant shall perform the services outlined under Exhibit "A" of this Agreement in a timely manner consistent with the assignment schedules as mutually agreed upon by the City and the Consultant. 4. Joint Cooperation: Close collaboration and cooperation shall be maintained by the Consultant with representatives of the City, and the City will be entitled at all times to be advised, at its request, of the status of Work and of the details thereof. The City shall furnish to the Consultant all pertinent existing information deemed necessary by the Consultant to be relevant to the execution of the Work. 1 5. Termination: The provisions of this Agreement may be terminated by the City with or without cause. If terminated without cause by the City, at least five (5) days written notice of such termination shall be given to the Consultant. (1) In the event the City without cause abandons, terminates or suspends this Agreement, the Consultant shall be compensated for services rendered up to the time of such termination on the hourly basis established herein, and documents generated by the Consultant shall remain the property of the City. (2) In the event the Consultant terminates this Agreement without cause, all work product and data prepared by the Consultant under this Agreement shall be considered property of the City. The City may enter into an agreement with others for the completion of the work under this Agreement and seek such remedies as provided by law, however, Consultant will be held harmless for the work of others. 6. Compensation: The City will pay the Consultant an hourly rate in general accordance with the Project budget as described in Exhibit "B" attached hereto, with a maximum cumulative fee capped at ten thousand one hundred sixty dollars ($10,160). 7. Payments: The Consultant shall submit monthly statements for services rendered. 8. Reimbursement of Costs: The Consultant's general operational expenses are included within the agreed hourly; itemized specially-incurred expenses shall be reimbursed if approved in writing by the Project Manager prior to incurring the same. 9. Term: This Agreement shall commence on the day it is executed by both parties and the term of the Agreement shall extend until the Project is complete. 10. Right to Work Products: The City or its assigns shall have the unrestricted authority to use, in whole or in part, any reports, data, programs or other material prepared under this Agreement, and said work product shall be the property of the City. Any use of any plans and specifications by the City, except the use reasonably contemplated by the City at the time the City entered this Agreement, will be at the City's risk and Consultant, its officers, directors and employees will be held harmless t~om such use. Notwithstanding any of the provisions set forth above, pre-existing proprietary programs or materials owned by Consultant shall remain the exclusive property thereof, however, City is granted a perpetual license for use of the same to the extent necessary to utilize the Work. 2 11. Personnel: Except for those tasks delineated as the responsibility of City or some other entity, Consultant represents that it will secure at its own expense all personnel and sub- consultants required for rendering services as described under Exhibit "A" of this Agreement. All such services shall be performed by the Consultant or sub-consultant, and all persons engaged in work under the Agreement shall be qualified to perform such services and authorized under federal, state and local laws to perform such services. Personnel who perform such services under this Agreement shall not be employees of the City. 12. Responsibility of the Consultant: (a) The Consultant shall be responsible for the professional quality, technical accuracy, timely completion, and the coordination of materials, work product and other services furnished by the Consultant under this Agreement. The Consultant shall, without additional compensation, correct or revise any errors or deficiencies in his drawings, specifications, reports and other services. (b) Approval by the City of work materials furnished hereunder shall not in any way relieve the Consultant of responsibility for the technical adequacy of the Work unless work product was based upon errant information provided by the City or its representatives. The City's review, approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and the Consultant shall be and remain liable in accordance with applicable law for damages to the City caused by the Consultant's negligent performance of any of the services furnished under this Agreement. (c) Evaluations of the City's Project budget, preliminary or detailed estimates of Project or operational costs, if any, prepared by the Consultant, represent the Consultant's best judgment as a designed professional familiar with the construction industry. It is recognized, however, that neither the Consultant nor the City has control over the cost of labor, materials or equipment, or over market conditions. Accordingly, the Consultant cannot and does not warrant or represent that bids or negotiated prices will not vary from the CityTs Project budget or ~om any estimate of costs or evaluation prepared or agreed to by the Consultant. (d) The rights and remedies of the City provided for under this Agreement are in addition to any other rights and remedies provided by law. 13. Subcontracts and Assignability_: This is a personal services contract based upon the unique qualifications of Consukant, and Consultant shall not assign any interest in the work orders or this Agreement and shall not transfer any interest in the same without the prior written consent of the Cky. Any sub-contracts or other work which is performed by persons or firms other than the Consultant under this Agreement or any work orders shall have prior written approval of the City. 14. Compliance With the Law: The Consultant expressly agrees to comply with all known laws and regulations relating to providing services under this Agreement. The failure of the Consultant to adhere to any known law or regulation pertaining to furnishing services under this Agreement shall constitute a material breach of this Agreement. 15. Waiver: The waiver by the City of any of the Consultant's obligations or duties under this Agreement shall not constitute a waiver of any other obligation or duty of the Consultant under this Agreement. 16. Public Entity: The Consultant shall file a sworn statement with the City which is Attachment I, stating whether a person or affiliate as defined in Section 287.133 (1), Florida Statutes, has been convicted of a public entity crime subsequent to July 1, 1989, in accordance with the provisions of Section 287.133 of the Florida Statutes. 17. Indemnification: The Consultant shall indemnify and save harmless the City, its agents, servants, and employees fi:om and against claims, liability, losses, or causes of action to the extent arising from any misconduct, negligent act, or omission of the Consultant, its agents, servants or employees in the performance of services under this contract. 18. City's Responsibilities: (a) The City designates the City Engineer as its representative author/zed to act on the City's behalf with respect to the Project. The Cky shall render decisions in a timely manner pertaining to documents submitted by the Consultant in order to avoid unreasonable delay in the orderly and sequential progress of the Consultant's services. (b) Prompt written notice shall be given by the City to the Consultant if the City becomes aware of any defect in the Project or nonconformance with the Contract Documents. (c) If the Project is suspended by the City for more than thirty (30) consecutive days, the Consultant shall be compensated for services performed prior to notice of such suspension. 4 When the Project is resumed, the Consultant's compensation shall be equitably adjusted to provide for expenses incurred in the interruption and resumption of the Consultant's services. (d) Failure of the City to make payments to the Consultant in accordance with this Agreement shall be considered substantial nonperformance and cause for termination. (e) In the event of termination not the fault of the Consultant, the Consultant shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due. (f) Payments are due and payable thirty (30) days from the date of the Consultant's invoice. Amounts unpaid sixty (60) days after the invoice date shall bear interest at the legal rate prevailing from time to time at the principal place of business of the Consultant. 19. This Agreement shall be governed by the laws of the State of Florida. The parties expressly waive all rights to trial by jury as to any dispute related to tkis Agreement. 20. This Agreement shall not be construed against the party who drafted the same, as both parties have obtained experts of their choosing to review the legal and business adequacy of the same. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written~ ATTEST (SEAL): SEBASTIAN THE CITY OF Sally A. Maio, CMC City Clerk By:. Terrence R. Moore, Cky Manager Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney 5 Signed, sealed and delivered in the presence of: CONSULTANT: CAMP, DRESSER & MCKEE, INC. Name: By: Name: Name: Title: SWORN STATEMENT UNDER FLA. STAT. 287.133(3)(a), 1. This sworn statemem is submitted with the PROFESSIONAL SERVICES AGREEMENT FOR STORMWATER GRANT APPLICATION ASSISTANCE for the City of Sebastian. 2. This sworn statement is submitted by CAMP, DRESSER & MCKEE, INC., a corporation authorized to do business in the State of Florida, 1701 State Road A-l-A, Suite 301, Vero Beach, Florida 32963, and its Federal Employer Identification (FEIN) is 3. My name is above is and my relationship to the entity named 4. I understand that a "public emity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes., means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 5. I understand that "convicted" or "conviction" as def'med in Paragraph 287.133(1)(b), Florida Statutes, means a f'mding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. 6. I understand that an "affiliate" as defined in Fla. Stat. 287.133(1)(a), means: (1) A predecessor or successor ora person convicted ora public entity crime; or (2) An entity under the control of any natural person who is active in the management ,f the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted ora public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 7. I understand that a "person" as def'med in Fla. Stat. 287.133(1)(e), means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 8. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate which applies.) Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989. ~ The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND (Please indicate which additional statement applies.) ~ There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order.) ~ The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order.) ~ The person or affiliate has not been placed on the convicted vendor list. (Please describe any action taken by or pending with the Department of General Services.) (Signature) (date) STATE OF FLORIDA COUNTY OF The foregoing instrument was acknowledged before me this __ day of June, 2003 by , (title) on behaff of CAMP, DRESSER & MCKEE, INC. He/she is personally known to me or has produced as identification and did take an oath. (Notary Signature) ATTACHMENT A SCOPE OF SERVICES CONSULTING ENGINEERING SERVICES FOR CITY OF SEBASTIAN STORMWATER MASTER PLAN BACKGROUND The City of Sebastian (CITY) partnered with the St. ~ohns River Water Management District (SJRWMD) to develop a Master Stormwater Management Plant (MSMP) in September 2000. The CITY contracted with Camp Dresser & McKee Inc. (CDM) in April 2001 to develop the MSMP for the study area. CDM completed the MSMP in January 2003 and was adopted by CITY Council in March 2003. Since that time, S~RWMD has reviewed the MSMP and endorsed the plan with several comments. CITY and CDM staff have met with SJRWMD staff to discuss their comments and/or concerns regarding the MSMP. CITY staff requested additional services to allow CDM to address the following tasks: 1) Provide additional services for response to SIRWMD comments regarding conversion of canal system to wet detention, 2) Provide assistance to CITY staff in preparation and submittal of grant funding applications, and 3) Assist CITY staff with public education/non-structural improvements associated with implementation of the MSMP and geographical information systems assistance. SCOPE OF SERVICES CDM will provide the following services to address Task 2: Task 2 - Grant Funding Assistance CDM will assist CITY staff with preparation of grant funding applications for ~wo capital improvement projects identified in the MSMP through the EPA 319 Grant process. CDM will provide preliminary capital cost estimates and pollutant loading reduction calculations for each proposed application. Additionally, CDM shall assist CITY staff with preparation of request for grant funding assistance to SIRWMD for conversion of canal system to wet detention. CDM will provide preliminary cost estimates and phasing alternatives to CITY staff. CDM staff will attend three (3) project status meetings with CITY staff and/or SJRWMD to discuss grant applications. DELIVERABLES 1. CDM will provide applicable information required for grant applications identified in Task 2. COMPENSATION The estimated fees for this agreement to the City of Sebastian MSMP are presented in Table 1. m~1238 City of Sebastian, Florida Subject: CDM Agreement for Professional Consulting Services Agenda No. ~, i~ I Department Origin: E_.ngineering Dept. H e ad.~"---T~1~x..... Finance: General S~,~ices: Date Submitted: 06/16/03 For Agenda of: 06/25/03 Exhibits: Task 3 - Public Education/Non-Structural Improvements Professional Services Agreement for non structural stormwater programs EXPENDITURE REQUIRED: $ $14,840 BUDGET AVAILABLE: $ APPROPRIATION: REQUIRED: $14,840 SUMMARY Provide public education non-structural improvements in accordance with the request of SJRWMD and the City's Master Stormwater Management Plan (MSWMP). RECOMMENDED ACTION Move to approve contract agreement with CDM in the amount of $14,840 for providing public education non-structural improvements in accordance with the request of SJRWMD and the City's Master Stormwater Management Plan (MSWMP), and appropriate funds for same from stormwater operating accounts. PROFESSIONAL SERVICES AGREEMENT FOR NON-STRUCTURAL STORMWATER PROGRAMS THIS AGREEMENT made this 25th day of June, 2003, by and between the CITY OF SEBASTIAN, a municipal corporation of the State of Florida, 1225 Main Street, Sebastian, Florida, 32958, ("City") and CAM~, DRESSER & MCKEE, INC., a corporation authorized to do business in the State of Florida, 1701 State Road A-I-A, Suite 301, Veto Beach, Florida 32963, ("Consultant"), provides that WHEREAS, the City desires to engage a consultant who has special and unique competence and experience in the public education and nonstmctural programs in furtherance of the City's stormwater program; and WHEREAS, the Consultant represents that k has such competence and experience in providing these services; and, WHEREAS, the City in reliance on such representation has selected the Consultant in accordance with the requiremems of law; and, WHEREAS, the City and the Consultant desire to reduce to writing their understanding and agreements on such professional services. IT IS, THEREFORE, AGREED as follows: 1. Recitals. The above recitals are incorporated herein as if set forth in their entirety. 2. Employment of Consultant: The City hereby agrees that it does engage the Consultant and the Consultant hereby agrees to perform professional services for the City in public education and nonstmctural programs in furtherance of the City's Master Stormwater Management Plan (MSWMP) in accordance with the Scope of Work attached hereto as Exhibit "A" ("Work"). 3. Project Schedules: The Consultant shall perform the services outlined under Exhibit "A" of this Agreement in a timely manner consistent with the assignment schedules as mutually agreed upon by the City and the Consultant. 4. Joint Cooperation: Close collaboration and cooperation shall be maintained by the Consukant with representatives of the City, and the City will be entitled at all times to be advised, at its request, of the stares of Work and of the details thereof. The City shall furnish to the Consultant all pertinent existing information deemed necessary by the Consultant to be relevant to the execution of the Work. 5. Termination: The provisions of this Agreement may be terminated by the City with or without cause. If terminated without cause by the City, at least five (5) days written notice of such termination shall be given to the Consultant. (1) In the event the City without cause abandons, terminates or suspends this Agreement, the Consultant shall be compensated for services rendered up to the time of such termination on the hourly basis established herein, and documents generated by the Consultant shall remain the property of the City. (2) In the event the Consultant terminates this Agreement without cause, all work product and data prepared by the Consultant under this Agreement shall be considered property of the City. The City may enter into an agreement with others for the completion of the work under this Agreement and seek such remedies as provided by law, however, Consultant will be held harmless for the work of others. 6. Compensation: The City will pay the Consultant an hourly rate in general accordance with the Project budget as described in Exhibit "B" attached hereto, with a maximum cumulative fee capped at fourteen thousand eight hundred forty dollars ($14,840). 7. Payments: The Consultant shall submit monthly statements for services rendered. 8. Reimbursement of Costs: The Consultant's general operational expenses are included within the agreed hourly; itemized specially-incurred expenses shall be reimbursed if approved in writing by the Project Manager prior to incurring the same. 9. Term: This Agreement shall commence on the day it is executed by both parties and the term of the Agreement shall extend until the Project is complete. 10. Right to Work Products: The City or its assigns shall have the unrestricted authority to use, in whole or in part, any reports, data, programs or other material prepared under this Agreement, and said work product shall be the property of the City. Any use of any plans and specifications by the City, except the use reasonably contemplated by the City at the time the City entered this Agreement, will be at the City's risk and Consukant, its officers, directors and employees will be held harmless from such use. Notwithstanding any of the provisions set forth above, pre-existing proprietary programs or materials owned by Consultant shall remain the exclusive property thereof, however, City is granted a perpetual license for use of the same to the extent necessary to utilize the Work. 2 11. Personnel: Except for those tasks delineated as the responsibility of City or some other entity, Consukant represents that it will secure at its own expense all personnel and sub- consultants required for rendering services as described under Exhibit "A" of this Agreement. All such services shall be performed by the Consukant or sub-consultant, and all persons engaged in work under the Agreement shall be qualified to perform such services and authorized under federal, state and local laws to perform such services. Personnel who perform such services under this Agreement shall not be employees of the City. 12. Responsibility of the Consultant: (a) The Consultant shall be responsible for the professional quality, technical accuracy, timely completion, and the coordination of materials, work product and other services furnished by the Consultant under this Agreement. The Consultant shall, without additional compensation, correct or revise any errors or deficiencies in his drawings, specifications, reports and other services. (b) Approval by the City of work materials furnished hereunder shall not in any way relieve the Consukant of responsibility for the technical adequacy of the Work unless work product was based upon errant information provided by the City or its representatives. The City's review, approval or acceptance of; or payment for, any of the services shall not be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and the Consultant shall be and remain liable in accordance with applicable law for damages to the City caused by the Consultant's negligent performance of any of the services furnished under this Agreement. (c) Evaluations of the City's Project budget, preliminary or detailed estimates of Project or operational costs, if any, prepared by the Consukant, represent the Consultant's best judgment as a designed professional familiar with the construction industry. It is recognized, however, that neither the Consultant nor the City has control over the cost of labor, materials or equipment, or over market conditions. Accordingly, the Consultant cannot and does not warrant or represent that bids or negotiated prices will not vary from the Cky's Project budget or from any estimate of costs or evaluation prepared or agreed to by the Consultant. (d) The rights and remedies of the City provided for under this Agreement are in addition to any other rights and remedies provided by law. 3 13. Subcontracts and Assignability_: This is a personal services contract based upon the unique qualifications of Consukant, and Consultant shall not assign any interest in the work orders or this Agreement and shall not transfer any interest in the same without the prior written consent of the City. Any sub-contracts or other work which is performed by persons or firms other than the Consultant under this Agreement or any work orders shall have prior written approval of the City. 14. Compliance With the Law: The Consultant expressly agrees to comply with all known laws and regulations relating to providing services under this Agreement. The failure.of the Consultant to adhere to any known law or regulation pertaining to furnishing services under this Agreement shall constitute a material breach of this Agreement. 15. Waiver: The waiver by the Cky of any of the Consukant's obligations or duties under this Agreement shall not constitute a waiver of any other obligation or duty of the Consultant under this Agreement. 16. Public Entity: The Consultant shall file a sworn statement with the City which is Attachment I, stating whether a person or affiliate as defined in Section 287.133 (1), Florida Statutes, has been convicted of a public entity crime subsequent to July 1, 1989, in accordance with the provisions of Section 287.133 of the Florida Statutes. 17. Indemnification: The Consultant shall indemnify and save harmless the City, its agents, servants, and employees from and against claims, liability, losses, or causes of action to the extent arising from any misconduct, negligent act, or omission of the Consultant, ks agents, servants or employees in the performance of services under this contract. 18. City's Responsibilities: (a) The City designates the City Engineer as its representative authorized to act on the City's behalf with respect to the Project. The City shall render decisions in a timely manner pertaining to documents submitted by the Consultant in order to avoid unreasonable delay in the orderly and sequential progress of the Consultant's services. (b) Prompt written notice shall be given by the City to the Consultant if the City becomes aware of any defect in the Project or nonconformance with the Contract Documents. (c) If the Project is suspended by the City for more than thirty (30) consecutive days, the Consultant shall be compensated for services performed prior to notice of such suspension~ 4 When the Project is resumed, the Consultant's compensation shall be equitably adjusted to provide for expenses incurred in the interruption and resumption of the Consultant's services. (d) Failure of the City to make payments to the Consultant in accordance with this Agreement shall be considered substantial nonperformance and cause for termination. (e) In the event of termination not the fault of the Consultant, the Consultant shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due. (f) Payments are due and payable thirty (30) days tSom the date of the Consultant's invoice. Amounts unpaid sixty (60) days after the invoice date shall bear interest at the legal rate prevailing from time to time at the principal place of business of the Consultant. 19. This Agreement shall be governed by the laws of the State of Florida. The parties expressly waive all rights to trial by jury as to any dispute related to this Agreement. 20. This Agreement shall not be construed against the party who drafted the same, as both parties have obtained experts of their choosing to review the legal and business adequacy of the same. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. ATTEST (SEAL): THE CITY OF SEBASTIAN Sally A. Maio, CMC City Clerk By: Terrence R. Moore, City Manager Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney 5 Signed, sealed and delivered in the presence off CONSULTANT: CAMP, DRESSER & MCKEE, INC. Name: By: Name: Name: Title: SWORN STATEMENT UNDER FLA. STAT. 287.133(3)(a), 1. This sworn statement is submitted with the PROFESSIONAL SERVICES AGREEMENT FOR NON-STRUCTURAL STORMWATER PROGRAMS for the City of Sebastian. 2. This sworn statement is submitted by CAMP, DRESSER & MCKEE, INC., a corporation authorized to do business in the State of Florida, 1701 State Road A-I-A, Suite 301, Vero Beach, Florida 32963, and its Federal Employer Identification (FEIN) is 3. My name is above is and my relationship to the entity named 4. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and d/rectly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, ~aud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 5. I understand that "convicted" or "conviction" as def'med in Paragraph 287.133 (1)(b), Florida Statutes, means a finding o f guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry ora plea of guilty or nolo contendere. 6. I understand that an "affiliate" as defined in Fla. Stat. 287.133(1)(a), means: (1) A predecessor or successor of a person convicted of a public entity crime; or (2) An entity under the control of any natural persorr who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 7. I understand that a "person" as defined in Fla. Stat. 287.133(1)(e), means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 8. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate which applies.) Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989. ~ The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND (Please indicate which additional statement applies.) There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Admirdstrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order.) ~ The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The fmal order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate fi:om the convicted vendor list. (Please attach a copy of the final order.) __ The person or afl'fflate has not been placed on the convicted vendor list. (Please describe any action taken by or pending with the Department of General Services.) (Signature) (date) STATE OF FLORIDA COUNTY OF The foregoing instmmem was acknowledged before me this __ day of June, 2003 by , (title) on behalf of CAMP, DRESSER & MCKEE, INC. He/she is personally known to me or has produced as identification and did take an oath. (Notary Signature) ATTACHMENT A SCOPE OF SERVICES CONSULTING ENGINEERING SERVICES FOR CITY OF SEBASTIAN STORMWATER MASTER PLAN BACKGROUND The City of Sebastian (CITY) partnered with the St. Johns River Water Management District (SJRWMD) to develop a Master Stormwater Management Plant (MSMP) in September 2000. The CITY contracted with Camp Dresser & McKee Inc. (CDM) in April 2001 to develop the MSMP for the study area. CDM completed the MSMP in January 2003 and was adopted by CITY Council in March 2003. Since that time, SJRW1VID has reviewed the MSMP and endorsed the plan with several comments. CITY and CDM staff have met with SJRWMD staff to discuss their comments and/or concer~s regarding the MSMP. CITY staff requested additional services to allow CDM to address the following tasks: 1) Provide additional services for response to SFRWMD comments regarding conversion of canal system to wet detention, 2) Provide assistance to CITY staff in preparation and submittal of grant funding applications, and 3) Assist CITY staff with public education/non-structural improvements associated with implementation of the MSMP and geographical information systems assistance. SCOPE OF SERVICES CDM will provide the following services to address Task 3: Task 3 - Public Education/Non-Structural Improvements CDM shall assist CITY staff with public education efforts associated with implementation of the MSMP improvements and best management practices. Services to assist the CITY would entail video preparation for public service network, workshops with public, pamphlet preparation assistance, and/or newsletter incorporation. CDM staff will prepare and conduct one technical training session (6 hours) for CITY staff on the software systems utilized in geographical information systems. DELIVERABLES 1. CDM will provide one copy of video tapes of training sessions and applicable media required for public education/use. 2. CDM will provide a 1-day workshop with associated handouts. COMPENSATION The estimated fees for this agreement to the City of Sebastian MSMP are presented in Table 1. mh1239 ~>,~ o .-~ CiTY OF HOME OF PELICAN ISLAND 1225 MAIN STREET · SEBASTIAN, FLORIDA 32958 TELEPHONE: (772) 589-5330 · FAX (772) 589-5570 Subject: Contract with Marketing C/aqsultant, P/atterson-Bach for Marketing ~e' e,r~~/~ th~i~./Sebastian Terrence R. Moore Agenda No. O,2~, i,_3 0 Department Origin: City Manager Dept. of Finance: General Services Admin: Date Submitted: 06/18~03 ForAgenda of: 06/25/03 b hibits: Proposed Agreement for Marketing and Communications Consultant Services tween the City of Sebastian and Patterson-Bach Communications, Inc. EXPENDITURE REQUIRED: I AMOUNT BUDGETED: I APPROPRIATION SUMMARY As discussed at the June 11, 2003 Regular City Council meeting, the attached Agreement for developing marketing services between the City of Sebastian and Patterson-Bach Communications, Inc., has been prepared for your review. Once the Agreement is executed, staff will begin the process to formulate a strategy which will outline exactly how to achieve our goals. RECOMMENDED ACTION Move to authorize the City Manager to execute the Agreement between the City of Sebastian and Patterson Bach Communications, Inc., for economic development marketing services for the City of Sebastian in an amount not to exceed $50,000.00. "An Equal Opportunity Employer" Celebrating Our 75th Anniversary AGREEMENT FOR MARKETING & COMMUNICATIONS CONSULTANT SERVICES THIS AGREEMENT made this 25th day of June, 2003, by and between the CITY OF SEBASTIAN, a municipal corporation of the State of Florida, 1225 Main Street, Sebastian, Florida, 32958, ("City") and PATTERSON-BACH COOMUNICATIONS, iNC., i313 Fairbanks Avenue, Winter rark, Florida oz ~ 89 ~ ~..onsultant ), sets forth that WHEREAS, the City desires to engage a Consultant who has special and unique competence and experience in marketing and public relations; and WHEREAS, the Consultant represents that it has such competence and experience in providing these services; and WHEREAS, the City in reliance on such representation has selected the Consultant in accordance with the requirements of law; and WltEREAS, the City and the Consultant desire to reduce to writing their understanding and agreements on such; IT IS, THEREFORE, AGREED as follows: 1. TERM. This Agreement shall commence on July 1, 2003 and the term of the Agreement shall be for one year, with the option to the City to extend for additional one-year terms upon thirty days written notice, with a maximum term totaling five (5) years. 2. AGREEMENT DOCUMENTS. The Agreement Documents (also called CONTRACT DOCUMENTS) consist of this Agreement, the Request for Proposal and the Response to Request for Proposal (RFP) submitted by Consultant, Project Work Orders, and written modifications issued after execution of this Agreement, if any. (a) Amendments. The parties rna,v modify, this Agreement at any time by written agreement. Neither the Agreement Documents nor any term thereof may be changed, waived, discharged or terminated Orally, except by an instrument in writing signed by the party against which enforcement of the change, waiver, discharge or termination is sought. (b) Construing Terms. This Agreement shall not be construed against the party who drafted the same, as both parties have obtained experts of their choosing to review the legal and business adequacy of the same. 3. Eiv[PLOY'rv~ OF CONSLFLTANT. The City hereby agrees that it shall engage the Consultant and the Consultant hereby agrees to perform professional services for the City as a marketing and communications consultant. 4. COMPENSATION. Compensation shall be paid by the City to the Consultant in a manner tailored to the nature of the work: a. Project Initiation. The initial phase of services to be performed in the first month shall entail Tactical Plan Development and MAR-COM Strategy Development, as set forth in the Response to Request for Proposal, which shall be compensated in the fixed amount of eight thousand five hundred dollars ($8,500). b. Regular Monthly Services. Beginning in the second month of the contract term, Consultant shall continue to be retained as the City's agency for Marketing Strategy Implementation and Public Relations, as set forth in the Response to Request for Proposal, which shall be compensated in the fixed amount of three thousand five hundred dollars ($3,500). c. Pmiect Work. Projects to be developed to implement the IvLAR-COM Strategy shall be negotiated individually and authorized by Work Order prior to the start of any such work. d. Media Placement. All media shall be placed by Agency at net rates plus fifteen percent (15%) Agency commission. 5. PROJECT SCHEDULES. The Consultant shall perform the services outlined under this Agreement in a timely manner consistent with the assignment schedules as mutually agreed upon by the City and the Consultant. o Agreement. 7. ASSIGNABILITY. The Consultant shall not assign any interest in this CITY LIAISON. The City Manager, or his subsequent designee, shall be the City Liaison to the Consultant. All work done shall be subject to the review of the Liaison. 8. INDEMNIFICATION. The Consultant shall indemnify and save harmless the City, its agents, servants, and employees ~om and against claims, liability, losses, or causes of action to the extent arising fi:om any misconduct, negligent act, or omission of the Consultant, its agents, servants or employees in the performance of services under this contract. 9. COMPLIANCE WITH LAW. The Consultant expressly agrees to comply with all known laws and regulations relating to providing services under this Agreement. The failure of the Consultant to adhere to any known law or regulation pertaining to furnishing services under this Agreement shall constitute a material breach of this Agreement. 10. WAIVER. The waiver by the City of any of the Consultant's obligations or duties under this Agreement shall not constitute a waiver of any other obligation or duty of the Consultant under this Agreement. 11. TERMINATION: The provisions of this Agreement may be terminated by the City with or without cause. If terminated without cause by the City, said termination shall take effect at the end of that month and the City shall provide at least five (5) days written notice of such termination to the Consultant. In the event the City without cause terminates this Agreement, the Consultant shall be cOmpensated for services rendered up to the time of such termination on a pro-rata basis of the compensation schedules established herein, and all work product and data prepared by the Consultant under this Agreement shall be considered property of the City. 12. GOVERNING LAW. This Agreement shall be governed by the laws of the State of Florida and venue for any action pursuant to the Agreement Documents shall be in Indian River County, Florida. The parties hereto expressly waive trial by jury in any action to enforce or otherwise resolve any dispute arising hereunder. 3 IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. ATTEST (SEAL): Sally A. Maio, CMC City Clerk THE CITY OF SEBASTIAN By: Terrence R. Moore, City Manager Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney Attest: (seal) CONSULTANT: PATTERSON-BACH COMMUNICATIONS, INC., By: Tim Bach Its: President 4 DRUG-FREE WORI~LACE FORM The undersigned Contractor, in accordance with Florida Statute 287.087 herebY eertihes that ~~~ O~ / .1~ a_t,,/.~ [ ~.e.-.. does: Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug eonuseling, rehabilitation, employee assistance programs and the penalties that may be imposed upon employees 'for drug abuse violations. Give each employee engaged in providing the commodities or contractual services a copy o~ the statement specified in P~ra~ ap...~. In the statement specified in Paragraph 1, notify the employees that, as a condition of working on the commodities or contractual services that the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo eontendere to any violation of Chapter 1893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace ~h ..... h implementation of Paragraph ~ thro.-'-gh; As the person authorized to sign this statement, I.certify that this firm comnlies fully with the above requirements. Date: PUBLIC ENTITY CRIMES Any person submittiug a quote, bid, or proposal in response to this invitation or a contract, must execute the enclosed form PU~.. 7069, sworn statement under section 287.133(3)(a), FLORIDA STATUTES,. ON PUBLIC ENTITY CRIMES, including proper check(s), in the space(s) provided, and.enclose it with his quote, bid, or proposal. If you are submitting a quote, bid or proposal on behalf of dealers or suppliers who will ship commodities and receive payment from the resulting contract, it is your responsibility to see that copy(ies) of the form are executed by them and are included with your quote, bid, or propos-~l. Corrections to the form will not be allowed after the quote, bid, or proposal opening time and date. Failure to complete this form in every detail and submit it with your quote, bid, or proposal may result in ;.mmediate disqualification of your bid or proposal. The 1989 Florida Le~slature passed Senate Bill 458 creating Sections 287.132 - 133, F!odda Statutes, effective July !, 1989. Se_~.'on 287.!32(3)(d), F!odda Statutes~ requires the Florida Department of General'Services 'to'maintain 'and 'make available'to 'other'political entities a "convicted vendor" list consisting of persons and affiliates who are disqualified from public contracting and purchasing process because they have been found guilty of a public entity crime. A public entity crime is described by Section 287.13'3, Florida StatUtes, as a violation of any State or Federal !aw by a person with respect to and d~ectly related to the transaction of business with any public entity in Florida or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or with an agency or political subdivision and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. By law no public entity shall accept any bid from, award any contract to, or transact any business in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two (currently $I0,000) with any person or afl-fflate on the convicted 'vendor list for a period of 36 months from the date that person or affiliate was placed on the convicted vendor list unless -that person or affiiiate has been removed from the list pumuant to Section 287.i33(3)(f), Florida Statutes. ¢ Therefore, effective October 1, 1990, prior to entering into a contract (formal contract . or purchase order) in excess of the threshold amount orS10,000 to provide goods or services to TH]z, CITY OF SEBASTIAN, a person shall file a sworn statement with the contracting officer or Purchasing Director, as applicable. The attached statement or affidavit will be the form to be utilized and must be properly signed in the presence of a notary public or other officer authorized to administer oaths and properly executed. I:YE INCLUSION OF ~ SWORN STATEMENT OR AFFG)AVIT S]J_A_LL BE SUBMITTED CONCURRENTLY WITIt YOUR QUOTE OR BID DOCIJMENTS. NON- INCLUSION OF TI:[IS DOCI_TMlZ, NT MAY NECESSITATE REJECTION OF YOUR q)IJOTE OR B]I). SWORN STATEMENT UNDER SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIIVIES ~S FORM M-UST BE SIGNED 12~ ~ PR.ESENCE OF A NOTA_RY PUBLIC OR O~R O~CER A~O~IZED TO ~~S~R OA~S. 1. This ~om statement is submi~ed with the ~O~ ~ ~$~1 ~. Project Name Bid/Contra~ for ~ ~Y OF SEBAST~. 2. This sworn statement is submitted by ~ l~' ~/~ / [~ ~-o~., whose business address is 1 ~ ! :1 ~. ~z;~a~lA._~: ~o:~t ~,~V~and (if applicable) its Federal Employer Identification (FEI2Nr) is t~t- ~ s ~ t~'t 3. My name is 'F; ~ ~ ~,k. (please print name of individual signing) and my relationship to the entity named above is 4. I understand.that a "public entity crime" as defined in Paragraph 287.133(I)(g), Florida Statutes., means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity orwith an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust~ fraud~ the_fi, btSbe~, collusion, racketeer~ng~ eonspi_raey~ or material misrepresentation. 5. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes. means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to ch,'/rges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo eontendere. 6. I understand that an "affiliate" as defined in Paragraph 257.133(1)(a), Florida Statutes, means: (!) A predecessor or successor of a person convicted of a public entity crime; or (2) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are acthre in the management of an affiliate. The ownership by one person of shares constitu~ng a controPling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an am's len~*th agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted ora public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 7. I understand that a "person" as defined 'in Paragraph 287.133(I)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding, contract and which bids or applies to bid on contracts for the prov/sion of goods or services let by a public entity, or which otherwise transacts or applies to.transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 8. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies.) ~'~either the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, nor any affliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989. __ The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity, or an affiliate of the entity has been cha~ed with and convicted of a public entity crime subsequent to July 1, 1989, AND (Please indicate which additional statement applies.) ~ There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order.) ~ The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order.) __ The person or affiliate has not been placed on the convicted vendor list. (please describe any action taken by or pending with the Department of General Services.) (Signature) Date: e./- ! G ' :ZOO STATE OF FLORIDA The foregoing instrument was acknowledged before me this . . (ti~e) on behalf of ~r'i~. me or has produced oath; / 7 . day of as identification ~'~-~did ( ) did not ( ) take an ' --' (Notary Signature) My Commission Expires: CommissiOn Number: ~;~;~ CITY Of SEBASTIAN HOME O[ PELICAN ISLAND 1225 MAIN STREET · SEBASTIAN, FLORIDA 32958 TELEPHONE: (772) 589-5330 · FAX (772) 589-5570 Subject: 89th Annual ICMA Conference Sept. 21:24)/2003 C~3ar~e, NC I ~-'~rrence R.H~/Ioore Agenda No. iq 'Z Department Origin: City Manager Dept. of Finance: General Services Admin: Date Submitted: 06/19/03 For Agenda of: 06~25~03 Exhibits: EXPENDITURE REQUIRED: 010005-535450 $495.00 010005-534000 Approx. $1,200.00 AMOUNT BUDGETED: 010005-535450 $2,000 010005-534000 $4,200 APPROPRIATION REQUIRED: SUMMARY This year ICMA will be hold its 89th Annual Conference in Charlotte, North Carolina, beginning September 21-24, 2003. The conference will offer a broad spectrum of educational and information-sharing tools needed to manage in today's complex local government environment. RECOMMENDED ACTION Move to authorize the City Manager to travel to Charlotte, North Carolina to attend the ICMA 89th Annual Conference beginning on September 21-24, 2003. "An Equal Opportunity Employer" Celebrating Our 75th Anniversary City of Sebastian, Florida OFFI¢~ O~~ TH~ CIT~ ATTO~¥ AGENDA TRANSMITTAL Agenda No. Subject: Solid Waste Collection Franchise Date Submitted: 6/1903 For Agenda of: 6/25/03 SUMMARY: Since the prior solid waste franchise was adopted pursuant to Ordinance, and an ordinance will allow the City to make it a punishable offense to collect within the City without the franchise, it is preferable that the Franchise be enacted by this method. Section three provides that staff should hold the heating and give the three-year notices required to end any existing contracts for commercial collection so that the franchise can truly become "exclusive", and the number of haulers on the streets of the City eventually reduced. RECOMMENDED ACTION: At Council's discretion - Move to adopt Ordinance O-03-12. AUTHORIZED PLACEMENT ON AGENDA BY CITY MANAGER: ORDINANCE NO. O-03-12 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLOR]DA, GRANTING AN EXCLUSIVE FRANCHISE FOR RESIDENTIAL AND COMMERCIAL SOLID WASTE COLLECTION TO WASTE MANAGEMENT, INC.; PROVIDING PENALTIES FOR VIOLATION; PROVIDING FOR SUNSET OF EXISTING COMMERCIAL PROVIDERS; PROVIDING FOR CONFLICTS AND EFFECTIVE DATE. WHEREAS, the existing residential solid waste collection as approved under Ordinance 0-98-09 expires on June 30, 2003; and WHEREAS, the Council has determined that it is in the best interest of the public that a single provider have an exclusive franchise for both residential and commercial solid waste collection; and WHEREAS, pursuant to a competitive proposal process it has been determined that the public will best be served by granting said franchise to Waste Management, Inc. of Florida; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, as follows: Section 1. Waste Management, Inc. of Florida, is hereby granted an exclusive franchise to provide residential and commercial solid waste within the City of Sebastian pursuant to the provisions of the FRANCH/SE AGREEMENT BETWEEN CITY OF SEBASTIAN AND WASTE MANAGEMENT, INC. OF FLORIDA attached hereto. Section 2. It shall be a violation of the City Code to provide residential or commercial solid waste collection except in accordance with the terms of the Franchise granted hereunder, punishable as provided in City Code section 1-10. Section 3. City staff is directed to invoke the procedures provided under Florida Statutes to sunset the existing contractual rights of any person or other entity otherwise providing Commercial Solid Waste within the City as of the effective date of this Ordinance. Any person or other entity providing such service must submit copies of all such contracts to the Office of the City Manager within fifteen (15) of the effective date hereof. Upon a showing of notice of the requirements of this section, the failure to submit any such contract shall create an irrebuttable presumption that no such agreement for service existed. Section 4. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 5. EFFECTIVE DATE. This ordinance shall take effect upon adoption. The foregoing Ordinance was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Walter Barnes Vice-Mayor Ray Coniglio Councilmember Joe Barczyk Councilmember Edward J. Majcher, Jr. Councilmember James Hill The Mayor thereupon declared this Ordinance duly passed and adopted this 25th day of June, 2003. CITY OF SEBASTIAN, FLORIDA ATTEST: By: Mayor Walter Barnes Sally A. Maio, CMC City Clerk Approved as to form and legality for reliance by the City of Sebastian only: Rich Stringer, City Attorney PRESS JOURNAL INDIAN RIVER COUNTy. FLORI,.DA 1801 U.S. 1, Vero Beach, F[.0~9~I~]' ~6 ~:."~ j:~ ~8 AFFIDAVIT OF PUBLICATION STATE OF FLORIDA COUNTY OF INDIAN RIVER Before the undersigned authority personally appeared, Karen Trego, who on oath says that she is a Classified Legal Advertising Representative of the Press Journal, a daily newspaper published at Vero Beach in indian River County, Florida; that the attached copy of advertisement was published in the Press Journal in the following issues below. Affiant further says that the said Press Journal is a newspaper published at Vero Beach in said Indian River County, Florida and that the said newspaper has heretofore been continuously published in said indian River County, Florida daily and distributed in Indian River County, Florida, for a period of one year next preceding the first publication of attached copy of advertisement; and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The Press Journal has been entered as second class matter at the Post Office in Vero Beach, Indian River County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement. Ad # Name Date Price Per Day PO # 2721069 City of Sebastian 06/13/2003 $68.90 Total $68.90 ord O-03-12 Subscribed and sworn to me before this date: 06/12/2003 ! NOTICE OF ' PUBLIC HEARING . CITY OF SEBASTIAN ' INDIAN RIVER COUNTY, FLORIDA IORDINANCE NO. O-03-12 AN ORDINANCE OF THE JCITY OF SEBASTIAN, FLORI- iDA, GRANTING AN ExcLu~ SIVE FRANCHISE FOR RESI- DENTIAL AND iCOMMERCIAL SOLIDi ,WASTE COLLECTION TO~ 'WASTE MANAGEMENT j I'INC.; PROVDING PENAL-i "TIEs FOR VIOLATION; PRO- 'vDING FOR SUNSET OF EXISTING COMMERCIAL J PROVIDERS; PROVIDING! iFOR CONFLICTS, AND ! EFFECTIVE DATE. 'T, he City Council glc the City lot Sebastian, Indian River County, Florida,. will hotd: a public hearing concerning the adoption of the Ordinance iwith the title as shown above on Wednesday, June 25th; 2003 'c~t 7:00 p.m. in the City Council Chambers, 'City Hall; / 1225 Main Street, Sebastian : Florida. At the conclusion of ' this meeting, the City Council i may enact this' Ordinanc~ into law. Interested parties !may inspect the proposed Ordinance in the Office of !the City Clerk at City Hall I and n~ay appear at the hear- , lng and be heard With respect ' to the proposed Ordinance. ! Any person who may wish to ~ appeal any decision which i may be made by'the City ,: Council at this hearing will. need to ens6re that a verba- tim record: of the proceedings lis made which record ;includes the testimony ~nd evidence upon which the ~appeal will be based. (F:S. .286.0105) In compliance with the Ameri- cans with Disabilities Act i (ADA), anyone who needs a special accommodation forl ' this meeting should contact the City's ADA Coordinator fat 589~5330 at least 48 hours in advance of the meeting. By Sally A~ Maio, CMC City Clerk June 13, 2003 2721069r Franchise Agreement Between City of Sebastian and Waste Management, Inc. of Florida This Franchise Agreement ("Agreement") is hereby made and entered into this day of June, 2003, between CITY OF SEBASTIAN, FLORIDA, ("City") and Waste Management Inc. of Florida, a Florida corporation, whose address is 2700 NW 48th Street, Pompano Beach, FL 33073 ("Franchisee"). WITNESSETH WHEREAS, the City desires to engage Franchisee to perform certain solid waste and recycling services with the boundaries of the City; and WHEREAS, Franchisee desires to perform such services pursuant to the terms and conditions set forth herein; NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City and the Franchisee agree as follows: Article 1. Background Recitals 1.0. The recitals set forth above are true and correct and form a material part of this Agreement. Article 2. Term of the Agreement 2.0. The term of this Agreement shall be for a period of five (5) years, which shall begin July 1, 2003. This Agreement shall automatically renew for an additional term ending June 30, 2012, unless either party shall notify the other to the contrary in writing pursuant to Sec. 16.11 not later than July 1, 2007. Article 3. Definitions and Interpretations 3.0. General. To the extent that any definition contained herein conflicts with any similar definition contained in any federal, state, or local law, the definition herein shall prevail. However, nothing contained herein shall be interpreted to require the Franchisee to undertake any conduct that is prohibited by Applicable Law. Whenever the context may require, any pronoun which is used in this Agreement shall include the corresponding masculine, feminine and neuter forms and the singular shall include the plural and vice versa. 3.1. Agreement shall mean this Franchise Agreement between the City and the Franchisee, together with all exhibits and other documents that are expressly incorporated by reference. 3.2. Applicable Law means any local, state or federal statute, law, constitution, charter, ordinance, judgment, order, decree, permit, rule, regulation, directive, policy, standard or similar binding authority, or a judicial or administrative interpretation of any of the same, which are in effect or are enacted, adopted, promulgated, issued or enforced by a governmental body during the term of this Agreement, and relate in any manner to the performance of the City or Franchisee under this Agreement. 3.3. Biological Waste shall mean solid waste that causes or has the capability of causing disease or infection and includes, but is not limited to, biomedical waste, diseased or dead animals, and other wastes capable of transmitting pathogens to humans or animals. The term does not include human remains that are disposed of by persons licensed under chapter 470, Florida Statutes. 3.4. Biomedical Waste shall mean any Solid Waste or liquid waste which may present a threat of infection to humans. The term includes, but is not limited to, nonliquid human tissue and body parts; laboratory and veterinary waste which contain human- disease-causing agents; discarded disposable sharps; human blood, and human blood products and body fluids; and other materials which in the opinion of the Florida Department of Health represent a significant risk of infection to persons outside the generating facility. The term does not include human remains that are disposed of by persons licensed under Chapter 470, Florida Statutes. 3.5. Council shall mean the City's governing body, which currently is comprised of the City Council of the City of Sebastian, Florida. 3.6. Bulk Trash shall mean any non-vegetative item that cannot be containerized, bagged or bundled, or whose large size or weight precludes its handling by normal, Collection, processing or disposal methods. Bulk Trash includes but is not limited to discarded White Goods that are not Freon-Containing Devices, toilets, pool heaters, water softeners, pianos, bath tubs, sinks, bicycles, and similar household goods, appliances, fixtures and furniture. 3.7. Collect and Collection shall mean the process whereby Solid Waste is picked-up and removed from the location where it is generated, and then transported to the County Landfill. 3.8. Commercial Collection Franchise Area shall mean the City limits of Sebastian. 3.9, Solid Waste; and (b) Recyclable Materials generated on Commercial Property from Mobile Home Parks. Commercial Collection Service shall mean the Collection of (a) Commercial and 3 3.10. Commercial Container shall mean any container which: (a) consists of four permanently attached sides and a bottom; (b) is made of metal, durable plastic or other non-absorbent material; (c) is free-standing; (d) is emptied or transported by mechanical means; and (e) is used to Collect or store Solid Waste. Commercial Containers include, but are not limited to roll-on/roll-off boxes, dumpsters, Compactors, and similar receptacles used to Collect Solid Waste 3.11. Commercial Property shall mean all of the improved property in the City that is used for: (a) Multiple Dwelling Units; or (b) commercial, institutional, church, not-for- profit, governmental, nonresidential or industrial purposes. 3.12. Commercial Solid Waste shall mean Garbage, Bulk Trash, Trash, and Yard Trash that is not Residential Solid Waste. Commercial Solid Waste includes the Garbage, Bulk Trash, Trash, Yard Trash, and Industrial Solid Waste generated by or at: (a) commercial business, including, without limitation, retail stores, offices, restaurants, and warehouses; (b) governmental and institutional offices and buildings, including, without limitation, schools and hospitals; (c) churches and not-for-profit organizations; (d) hotels and motels; (e) Multiple Dwelling Units that use Commercial Containers; (f) Mobile Home Parks that use Commercial Containers; (g) agricultural and industrial facilities; and (h) Construction and Demolition Debris collection in volumes greater than fifteen (15) cubic yards. 3.13. Compactor shall mean any Solid Waste container that has a stationary or mobile compaction mechanism. 3.14. Construction and Demolition Debris shall mean discarded materials generally considered to be not water-soluble and nonhazardous in nature, including, but not limited to, steel, glass, brick, concrete, asphalt roofing material, pipe, gypsum wallboard, and lumber, from the construction or destruction of a structure as part of a construction or demolition.project or from the renovation of a structure, and including rocks, soils, tree remains, trees, and other vegetative matter that normally results from land clearing or land development operations for a construction project, including such debris from construction of structures at a site remote from the construction or demolition project site. Mixing of construction and demolition debris with other types of solid waste will cause it to be classified as other than construction and demolition debris. The term also includes: (a) (b) Clean cardboard, paper, plastic, wood, and metal scraps from a construction project; Unpainted, nontreated wood scraps from facilities manufacturing materials used for construction of structures or their components and unpainted, nontreated wood pallets provided the wood scraps and pallets are separated from other solid waste where generated and the generator of such wood scraps or pallets implements reasonable practices of the generating industry to minimize the commingling of wood scraps or pallets with other solid waste; and 4 (c) De Minimis Amounts of other nonhazardous wastes that are generated at construction or destruction projects, provided such amounts are consistent with best management practices of the industry. For purposes of this Agreement, the term does not include "Roll-on, roll-off" service at volumes less than fifteen (15) cubic yards. 3.15. Construction and Demolition Debris Commercial Container shall mean a Commercial Container that is used to hold Construction and Demolition Debris. 3.16. Construction and Demolition Debris Service shall mean the Collection and transport of Construction and Demolition Debris in a Commercial Container or a Construction and Demolition Debris Commercial Container in the City by Franchisee. 3.17. Contract Manager shall mean the person designated by the City to act as the City's representative during the term of this Agreement. 3.18. County shall mean Indian River County, Florida. It shall also include the Indian River County Solid Waste Disposal District, a dependent special district of Indian River County, Florida. 3.19. Curbside Collection Point shall mean the location where the Franchisee shall pick up the Residential Solid Waste and Recyclable Materials discarded by a Customer. 3.20. Customer shall mean a Person having a contractual relationship with the Franchisee for Residential Solid Waste Collection Service or Commercial Collection Service pursuant to the terms of this Agreement and the City Code. 3.21. De Minimis Amount shall mean the amount of Solid Waste that lawfully may be included in a container of Recovered Materials or Construction and Demolition Debris. A De Minimis Amount of Solid Waste is three (3) percent, by volume or weight, whichever is more restrictive, as determined by a measurement or visual inspection by the Contract Manager 3.22. County Landfill shall mean the Solid Waste Disposal Facility or Facilities owned or operated by the County. 3.23. Freon-Containing Devices shall mean White Goods, appliances or other devices that contain or may release Freon, such as refrigerators, freezers, air conditioners, and dehumidifiers. 3.24. Garbage shall mean all kitchen and table food waste, and any animal, vegetative, food or other organic waste that is attendant with or results from the storage, preparation, cooking or handling of food materials. 3.25. Garbage Receptacle shall mean any commonly available light gauge steel, plastic, or galvanized receptacle of a non-absorbent material, closed at one end and open at the other, furnished with a closely fitted top or lid and handle(s), and includes a heavy duty, securely tied, plastic bag designed for use as a garbage receptacle. 3.26. Hazardous Waste shall mean any Solid Waste regulated as a hazardous waste by the Florida Department of Environmental Protection or the U.S. Environmental Protection Agency pursuant to Applicable Law. 3.27. Industrial Solid Waste shall mean Solid Waste generated by manufacturing or industrial processes that is not a Hazardous Waste. Such waste many include, but is not limited to, waste resulting from the following manufacturing processes: electric power generation; fertilizer/agricultural chemicals; food and related products or by- products; inorganic chemicals; iron and steel manufacturing; leather or leather products; nonferrous metals manufacturing or foundries; organic chemicals; plastic products and resins manufacturing; pulp and paper industry; rubber and miscellaneous plastic products; stone, glass, clay, and concrete products; textile manufacturing; transportation equipment; and water treatment. This term does not include mining waste or oil and gas waste. 3.28. Materials Recycling Facility (MRF) shall mean any facility operated or managed by, for, or on behalf of the County for the purpose of receiving, sorting, processing, storing, or preparing Recyclable Materials for sale. 3.29. Mobile Home Park shall mean any improved real property divided into spaces for the placement of mobile or modular homes or trailers. 3.30. Multiple Dwelling Units shall mean any building containing five (5) or more permanent living units. Multiple Dwelling Units include condominiums, but do not include hotels or motels. 3.31. [Left intentionally blank] 3.32. [Left intentionally blank] 3.33. Person shall mean any and all persons, natural or artificial, including, without limitation, any individual, firm, partnership, corporation, company, association, social club, fraternal organization, church, religious sect, religious denomination, society, organization or league, estate, trust, receiver, executor, administrator, trustee, or syndicate, municipal corporation, municipality, district or county of Florida and any other state; any governmental agency or political subdivision of any state or the federal government; or any other legal entity, and any group or combination of the above acting as a unit. 3.34. [Left Intentionally Blank] 6 3.35. Recovered Materials shall mean metal, paper, glass, plastic, textile, or rubber materials that have known recycling potential, can be feasibly recycled, and have been diverted and source separated or have been removed from the solid waste stream for sale, use, or reuse as raw materials, whether or not the materials require subsequent processing or separation from each other, but does not include materials destined for any use that constitutes disposal. Recovered materials are not Solid Waste. 3.36. [Left Intentionally Blank] 3.37. [Left Intentionally Blank] 3.38. [Left Intentionally Blank]. 3.39. [Left Intentionally Blank] 3.40. [Left Intentionally Blank] 3.41. Residential Solid Waste shall mean Garbage, Trash, Yard Trash, and Bulk Trash resulting from the normal housekeeping activities of a Residential Unit or Mobile Home Park that has elected to receive Residential Solid Waste Collection Service. 3.42. Residential Solid Waste Collection Service shall mean the Collection and disposal of Residential Solid Waste generated within the Residential Franchise Area. 3.43. Residential Solid Waste Franchise Area shall mean the geographical area comprising the City. 3.44. Residential Unit shall mean each and every lot or parcel of land that is improved for occupancy as a single-family residence, duplex, triplex, or quadraplex, and any other residence, except a Multiple Dwelling Unit. The term also includes individually-owned mobile or modular homes or trailers that: have residential permanent license tags; are erected on a separate parcel of property; are within the Residential Franchise Area or the Residential Recyclables Franchise Area; and do not receive Commercial Collection Service. 3.45. Sludge shall mean the accumulated solids, residues, and precipitates generated as a result of waste treatment or processing, including wastewater treatment, water supply treatment, or operation of an air pollution control facility, and mixed liquids and solids pumped from septic tanks, grease traps, privies, or similar waste disposal appurtenances. 3.46. Solid Waste shall mean Sludge unregulated under the federal Clean Water Act or Clean Air Act, sludge from a waste treatment works, water supply treatment plant, or air pollution control facility, or garbage, rubbish, refuse, Special Waste, or other discarded material, including solid, liquid, semisolid, or contained gaseous material 7 resulting from domestic, industrial, commercial, mining, agricultural, or governmental operations. Recovered Materials are not Solid Waste. 3.47. Solid Waste Disposal Facility means any solid waste management facility which is the final resting place for solid waste, including landfills and incineration facilities that produce ash from the process of incinerating municipal solid waste. 3.48. Special Waste shall mean Solid Wastes that can require special handling and management, including, but not limited to, White Goods, waste tires, used oil, lead-acid batteries, Construction and Demolition Debris, ash residue, Yard Trash, and Biological Wastes. 3.49. Trash shall mean all accumulations of refuse, rags, paper, paper boxes and containers, sweepings, other accumulations of a similar nature, and broken toys, tools, equiprrfent and utensils. Trash does not include Garbage or Yard Trash. 3.50. Uncontrollable Force shall mean any event that results in the prevention or delay of performance by a party of its obligations under this Agreement and which is beyond the reasonable control of the non-performing party. It includes, but is not limited to fire, flood, hurricanes, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, terrorism, sabotage, and governmental actions. Labor disputes, including, without limitation, strikes and slowdowns, are not an Uncontrollable Force. 3.51. White Goods includes inoperative and discarded refrigerators, ranges, water heaters, freezers, and other similar domestic and commercial large appliances. White Goods do not include Freon-Containing Devices. 3.52. Yard Trasli shall mean vegetative matter resulting from yard and landscaping maintenance, including grass clippings, palm fronds, tree branches and other similar matter. Section 4. Grant of Franchise 4.0. Exclusive Franchise. Subject to the conditions and limitations contained in this Agreement, the Franchisee is hereby granted an exclusive franchise and sole authority to provide (a) Residential Solid Waste Collection Service in the Residential Solid Waste Franchise Area and (b) Commercial Collection Service. 4.1. Recyclables. The collection of residential recyclables is not a part of this Agreement. 4.2. Limited Grant of Ri,qhts. This Agreement does not grant any rights or remedies to the Franchisee except those that are expressly identified and conveyed by the specific terms of this Agreement. 4.3. Minimum Requirements for Franchisee's Services. This Agreement establishes minimum requirements and performance standards for the Franchisee. Any services 8 provided by the Franchisee pursuant to Section 4.0 shall fully and strictly comply with the requirements in this Agreement and any Applicable Law. 4.4. Recovered Materials. This Agreement does not prohibit any Person from gathering, conveying, or processing Recovered Materials, provided such Person otherwise complies with applicable Florida law. No franchise or permit shall be required with respect to Recovered Materials. Containers of Recovered Materials may include a De Minimis Amount of Solid Waste. Containers holding more than a De Minimis Amount of Solid Waste shall be handled and regulated as Solid Waste. Article 5. Title to Solid Waste and Recyclable Materials 5.0. Title. After Residential Solid Waste, Commercial Solid Waste, Recovered Materials, and Recyclable Materials are placed at a Curbside Collection Point or any other approved location for Collection by the Franchisee within the City, the City shall hold title and ownership to all such materials. The Franchisee shall have no right to take, keep, process, alter, remove or otherwise dispose of any such materials, except as set forth herein. However, the Franchisee shall have the sole responsibility and liability for the lawful disposal of any Biological Waste, Biomedical Waste, or Hazardous Waste that the Franchisee Collects. Article 6. Processing and Disposal 6.0. Processinq. Recovered Materials collection, processing and marketing are outside the scope of this Agreement. 6.1. Solid Waste Disposal. The Franchisee shall dispose of Residential Solid Waste and Commercial Solid Waste Collected from within the City at the County Landfill. Article 7. Franchise Fee 7.0. Franchise Fee. A Franchise Fee in the amount of 6% of gross revenues collected pursuant to the Franchise granted herein shall be paid to the City, by check, by the Franchisee on or before the fifteenth (15th) day of each month for all services collected by the Franchisee during the immediately preceding month. Article 8. Residential Services 8.0. Hours of Residential Service- General. Residential Solid Waste Collection Service, shall be provided Monday through Friday, beginning no earlier than 7:00 a.m. and ending no later than 5:00 p.m, unless previously authorized in writing by the Contract Manager in response to an Uncontrollable Force. 8.1. Days of Residential Service. Residential Solid Waste shall not be Collected by the Franchisee on Sundays or the holidays of July 4th, Labor Day, Thanksgiving, Christmas, or New Year's Day, unless necessary to respond to an Uncontrollable Force. Residential Solid Waste does not need to be Collected by the Franchisee on any holiday when the County Landfill is closed. If Residential Solid Waste Collection Service is scheduled to be provided on a holiday, the Franchisee shall collect the Residential Solid Waste within the next two business days. 8.2 Frequency of Residential Solid Waste Collection Service--Garbaqe and Trash. At least two (2) times each week, the Franchisee shall Collect Garbage and Trash from those Customers that requested Residential Solid Waste Collection Service. The Collections of Garbage and Trash shall be at least three (3) days apart. 8.3. Frequency of Service--Yard Trash. Yard Trash shall be collected from Residential Units receiving Residential Solid Waste Collection Service at least one (1) time per week. Yard Trash shall not be commingled with Garbage. 8.4. Frequency of Service--Bulk Trash. The Franchisee shall collect all Bulk Trash and Freon-Containing Devices placed at the Curbside Collection Point within four (4) calendar days after receiving a Customer's request to Collect such materials. There shall be no additional charge to the Customer or the City for Collecting Bulk Trash. Notwithstanding the provisions of Section 6.1, the City may direct delivery of bulk trash to an alternative location within the County for processing. 8.5. Obligations Of Franchisee To Residential Customers - General. For Residential Units, the Curbside Collection Point shall be located within five (5) feet of the curb, the paved surface of a public roadway, the closest accessible public right-of-way, or other location agreed to by the Franchisee and Customer that provides safe and efficient access for the Collection crew and vehicle. If a Customer is physically unable to deliver their Residential Solid Waste or Recyclable Materials to the Curbside Collection Point, or the Residential Unit is not readily accessible to the Collection crew or vehicle, an alternative location shall be designated by the Customer and Franchisee, at no extra cost to the Customer. 8.5.1. Yard Trash Obliqations. All Yard Trash, except palm fronds, must be bundled, bagged in a biodegradable bag, or containerized by Customer. All Yard Trash must be: separated from Garbage, Trash, and Bulk Trash; no more than four (4) feet in length and no more than three (3) inches in diameter; less than fifty (50) pounds; shall not exceed four (4) cubic yards per collection and shall be placed neatly at the Curbside Collection Point by Customer. Natural Christmas trees will be collected as Yard Trash, provided that the sections of the tree are not more than eight (8) feet in length or more than fifty (50) pounds. The Franchisee shall not co-mingle Yard Trash and other types of Solid Waste in the Franchisee's Collection vehicles. 8.5.2. Bulk Trash Obli,qations. Bulk trash shall not be commingled with Yard Trash. A Customer's Bulk Trash may not be collected if determined by the Contract Manager and the Franchisee, in writing, to be incompatible either with the Franchisee's collection equipment or the County's Solid Waste management system, or of such weight or 10 quantity as would significantly hinder the effectiveness of the Collection or Solid Waste disposal system. 8.6. Manner of Collection . The Franchisee shall Collect Garbage, Trash, Yard Trash, and Bulk Trash with a minimum of noise and disturbance to the Customer and the public. The Franchisee shall empty the Customer's Garbage Receptacles and then the Franchisee shall return them to the same location where they were placed by the Customer or the Curbside Collection Point. Throwing or damaging Garbage Receptacles is prohibited. The Franchisee shall Collect all of the Residential Solid Waste placed at a Curbside Collection Point by a Customer. There shall be no limit on the number of Garbage Receptacles placed at the Curbside Collection Point by a Customer. A Garbage Receptacle and the Solid Waste placed therein shall not exceed thirty-two (32) gallons in capacity or fifty (50) pounds in weight. 8.7. Routes and Schedules. On or before March 31 of each year, the Franchisee shall, in a format acceptable to the Contract Manager, provide the Contract Manager with a map of each route and the scheduled days for Collection of Garbage, Trash, Bulk Trash, and Yard Trash in the Residential Solid Waste Franchise Area. The Franchisee shall keep route maps, schedules, and Customer counts current at all times and shall strictly follow the schedules and routes filed with the Contract Manger. The Franchisee shall provide updated maps and schedules to the Contract Manager no later than three (3) calendar days after any change. 8.7.1. Chanqes to Schedules. The Franchisee shall not change the scheduled days for its Collection services until the Franchisee receives the Contract Manager's prior written authorization. The Contract Manager's approval of such changes shall not be unreasonably withheld. In the event that the Contract Manager authorizes a change in schedules that alters the Collection day for any Customer, the Franchisee shall, at its expense, notify each affected Customer by mail or other manner approved by the Contract Manager not less than one (1) week prior to the change. Article 9. Residential Rates and Billing 9.0. Residential Solid Waste Collection Service Rates. The total rate per Residential Unit for Residential Solid Waste Collection Service charged by Franchisee shall be $10.75 per month. The foregoing is the total rate that may be charged by the Franchisee for Residential Solid Waste Collection Service and it includes all franchise fees, collection costs, disposal costs and other fees and expenses. Notwithstanding the foregoing, the Franchisee and the City acknowledge and agree that the total rate for Residential Solid Waste Collection Service is subject to adjustment as set forth in this Agreement. The Franchisee shall not separately state the amount of the franchise fee on any bill to any residential Customer. 9.1. Residential Solid Waste Collection Service Billinq. Billing for Residential Solid Waste Collection Service shall be the sole responsibility of the Franchisee. 11 Article 10. Commercial Collection Service 10.0. General. The Franchisee shall provide all Commercial Collection Service within the City. 10.1. Frequency of Collection. Commercial Collection Service shall be provided at least once per week, except that the Collection of Recyclable Materials may be provided as agreed by the Customer and Franchisee. In any event, Commercial Collection Service shall be provided frequently enough to prevent the creation of a public nuisance or a threat to the public health, safety, or welfare. The Contract Manager shall assist the Franchisee and Customer in confirming that the size of the Commercial Container and the frequency of the Collection service are sufficient to ensure that Commercial Solid Waste is not routinely placed or stored outside the Commercial Container. 10.2. Location of Collection of Commercial Containers. Commercial Containers for Commercial Solid Waste or Recyclable Materials shall be placed at locations that are mutually acceptable to the Franchisee and the Customer, and in compliance with the City's land use ordinances. If a dispute should arise between a Customer and the Franchisee regarding the location of the Commercial Container, the Contract Manager shall designate the location. 10.3. Commercial Containers Required. Construction and Demolition Debris generated or accumulated at the site of a construction, demolition or renovation project shall be stored in a Commercial Container until removed from the site. All other Solid Waste generated or accumulated at the site of a construction, demolition or renovation project shall be stored in a separate Commercial Container or Garbage Receptacle. 10.4. Non-Conforminq Containers Prohibited. The use of any container or receptacle other than a Commercial Container or a Construction and Demolition Debris Commercial Container to store Construction and Demolition Debris at a construction, demolition or renovation site is prohibited. The City may prohibit the use of any Commercial Container or Construction and Demolition Debris Commercial Container that is found to be unsuitable or undersized. 10.5. Adiacent Areas. Construction and Demolition Debris or other Solid Waste which is cast, blown, or scattered upon any adjacent property as a result of construction, demolition, or renovation activities shall be removed by the Person responsible for the construction, demolition or renovation activities no later than the end of the day on which the activities occur or earlier if the waste material causes littering. 12 Article 11. Commercial Collection Service and Construction and Demolition Debris Service Rates and Billing 11.0. Rates - General. The Commercial Collection Service rates set forth in this Agreement are maximums, and volume discounts may be negotiated between the Franchisee and the Customer. Notwithstanding the foregoing, the Franchisee and the City acknowledge and agree that the Commercial Collection Service rates are subject to adjustment as set forth in this Agreement. 11.1. Rates. All Customers receiving Commercial Collection Service and Construction and Demolition Debris Service will be charged on a per cubic yard basis. Charges will be billed monthly in advance by the Franchisee as follows: 11.1.1. Commercial Container Rate per cubic yard per pick up -- $2.90. Extra pick-up shall be charged at the rate of $8.00. Cubic yard rate for compactor container service shall be $8.70 per month. 11.1.2. Commercial Container or Garbage Receptacle monthly rental maintenance fee - $18.00. 11.1.3. Roll-Off Charges Per Pull - Open Top Type: $175.00 per pull (minimum one pull per month unless container is rented) Container rental fee - $100 per month 11.1.4. Enclosed Compactor leases to be negotiated separately with customers. 11.2. Other Char.qes. The rates for Commercial Collection Service and Construction and Demolition Debris Collection Service do not include disposal fees, maintenance fees, franchise fees, and other extra charges. Such fees shall not be added to a Customer's invoice unless they are individually listed and itemized. 11.3. Billing. Billing for Commercial Collection Service, and for Construction and Demolition Debris Service shall be the sole responsibility of the Franchisee. Article 12. Adjustments to Rates 12.0. CPI Changes in Rates. Compensation payable to the Franchisee for services provided hereunder shall be adjusted upward or downward annually to reflect changes in the consumer price index for all urban consumers for the Southeastern US, all items, 1982-84 equals 100, as published by the U.S. Department of Labor, Bureau of Labor Statistics ("CPI"). Should the CPI be discontinued or substantially modified, then an alternate index shall be chosen by mutual agreement of the City and the Franchisee. Beginning on October 1, 2004, and on each October1 thereafter, the foregoing rates shall be adjusted to reflect the increase or decrease in the CPI for the immediately preceding twelve (12) month period of June to June, but no increase or decrease shall exceed percent (3%) per annum. The Franchisee shall notify the City in writing of (~ 13 increases that are based on the CPI, as provided in this section, no less than thirty (30) days prior to their implementation. 12.1. Chan.qe of Law. The parties understand and agree that the Florida Legislature from time to time has made comprehensive changes in Solid Waste management legislation and that these and other changes in law in the future, whether federal, state or local, which mandate certain actions or programs that may require changes or modifications in some of the terms, conditions or obligations under this Agreement. Nothing contained in this Agreement shall require any party to perform any act or function contrary to law. To the extent that any law effective after the effective date of this Agreement is in conflict with, or requires changes in, the provisions of services to be provided under this Agreement, the parties agree to enter into good-faith negotiations to determine whether the Franchisee's rates should be adjusted as a result of a change in law. 12.2. Limitation on Rate Chanqes. The Franchisee shall not be allowed a rate increase for any reason other than those expressly specified in this Agreement. Notwithstanding the foregoing, in the event that a federal, state or local entity imposes a fee, charge or tax after the date of this Agreement that applies to Franchisee's operations per se, such fee, charge or tax shall be treated as a change in law and shall be passed through as a separate billed item after notice and confirmation by the City. 12.3. Rate Adiustment Procedure. Should the Franchisee seek an adjustment of any charges established and approved by the Council, other than the CPI Chanqes in Rates set forth in section 12.0 of this Agreement, then Franchisee shall notify the City in writing, setting forth the schedule of rates and charges which it proposes and a written justification for the request. A public hearing shall be held on the request. The request for a public hearing shall be submitted to the City with supporting data for review and presentation to the Council. The hearing may thereafter be continued from time to time as determined by the Council. The Council shall make a determination whether the adjustment in charges is necessary and justified under the circumstances provided herein and set forth in Franchisee's justification for rate adjustment. Article 13. General Obligations Of Franchisee 13.0. Prohibitions on Bioloqical, Biomedical, and Hazardous Waste. The Franchisee shall not Collect Biological Waste, Biomedical Waste, or Hazardous Waste and the Franchisee shall not deliver or dispose of any of the foregoing wastes at the County Landfill. Franchisee shall not Collect any Solid Waste that the Franchisee reasonably believes is Biological Waste, Biomedical Waste, or Hazardous Waste. The Franchisee shall immediately notify the Contract Manager if any Customer attempts to deliver such material to the Franchisee or the City. The City shall have the right to inspect the Solid Waste and Recyclable Materials Collected by the Franchisee at any time to determine whether the Solid Waste or Recyclable Materials contain Biological Waste, Biomedical Waste, or Hazardous Waste, and to require the Franchisee take appropriate action to ensure that the Franchisee's Customers do not deliver such materials to the Franchisee. The Franchisee shall promptly arrange and pay for the lawful removal and 14 ~ disposal of any Biological Waste, Biomedical Waste or Hazardous Waste that the Franchisee delivers to the County Landfill. 13.1. Spilla,qe. The Franchisee shall not litter, and shall not spill Solid Waste or Recyclable Materials, anywhere in the City. Whenever the Franchisee is hauling Solid Waste or Recovered Materials, in the City, the Franchisee shall take all necessary steps to ensure that the material is contained, tied, or enclosed so that leaking, spilling and blowing of such material is prevented. In the event that any material or liquid spills, blows or leaks from the Franchisee's vehicle, the Franchisee shall immediately clean up the spillage, leakage and litter at no cost to the City or the Customer. If a Customer or the Contract Manager notifies the Franchisee that its actions have caused litter, spillage, or leakage within the City, the Franchisee shall remedy such problem within 24 hours after being notified. In all such cases, the cost of any cleanup, remediation or damages shall be the sole responsibility of the Franchisee. 13.2. Financial Reports. Franchisee shall provide to the City annually a financial statement and report that includes an income statement showing the gross revenue received by the Franchisee from the Collection of Solid Waste and other services provided by the Franchisee under this Agreement. The report must include the opinion of a Certified Public Accountant, who has conducted an audit of the Franchisee's books and records in accordance with generally accepted accounting standards which include tests and other necessary procedures, that the financial statements are fairly presented in all material aspects and in conformity with generally accepted accounting procedures. The report also must include the Certified Public Accountant's opinion that the Franchisee has properly calculated and fully paid the franchise fees that are due and owing to the City pursuant to the provisions of this Agreement. The annual audit shall be delivered to the City within one hundred and twenty days after the end of the Franchisee's fiscal year. The City may waive the requirement of an audited financial statement upon good cause. 13.3. Customer Complaints. If the City receives a complaint regarding the Franchisee's service under this Agreement, the complaint shall be immediately forwarded to the Franchisee by telephone or facsimile. The Franchisee shall respond to the complaint within twenty-four hours after the Franchisee receives the complaint. When the complaint is received after twelve o'clock noon on a Saturday or on a day preceding an approved holiday the Franchisee shall respond to the complaint no later than the next day that is not a holiday or a Sunday. Upon resolution of the complaint, the Franchisee shall notify the City within twenty-four hours, by telephone or facsimile, of the action taken to resolve the complaint. 13.3.1 Record. The Franchisee shall keep a written record of all complaints it receives regarding the Franchisee's service under this Agreement. The Franchisee shall use a standard form to record the pertinent facts regarding each complaint and how it was resolved. The form shall identify the time and date when a complaint was received, when the Franchisee responded to the complaint, and when the complaint was resolved. The Franchisee's records and forms shall be kept up to date and shall be maintained throughout the term of this Agreement. Copies of the complaints and forms shall be kept at the Franchisee's office and shall be available for inspection by the Contract Manager during normal business hours. 13.3.2. Notice of Certain Types of Complaints. The Franchisee shall immediately notify the Contract Manager if the Franchisee receives a complaint involving a claim of personal injury, death, or property damage resulting from the Franchisee's actions in the City. The Franchisee shall provide the Contract Manager with a written report about any such matters within three calendar (3) days after the Franchisee receives the complaint. 13.4. Customer Noncompliance. If the Franchisee refuses to Collect Solid Waste from a Customer because the Customer failed properly to prepare or place the Solid Waste for Collection, the Franchisee shall provide written notification to the Customer explaining why the Solid Waste was not Collected and what the Customer must do to properly prepare or place the Solid Waste for Collection. The Franchisee's initial notice may consist of the Franchisee's Collection crew leaving a written notice or tag on the Garbage Receptacle or Solid Waste in question. 13.5. Community Cleanups. The Franchisee shall perform at least two community cleanups within the Residential Solid Waste Franchise Area each calendar year. The times and locations of the community cleanup shall be selected by the Contract Manager after coordinating with the Franchisee. The Franchisee shall provide appropriate containers during each community cleanup at no cost to the City or to the sponsor. During the community cleanup, the Franchisee shall Collect only Garbage, Trash, Yard Trash, and Bulk Trash. The Franchisee shall transport these materials to the County Landfill for disposal at no cost to the Franchisee. 13.6...c....~J~...e..-c..t.j..~-.n....f...~...r.....c..i.t.y...E~a....c.j~.i.t.j..e...s... Franchisee shall provide collection services at City facilities at no charge, including special service for the four major City-sponsored festivals held annually at Riverview Park. 13.7. Uncontrollable Forces. Neither the County nor Franchisee shall be in default of this Agreement, nor shall the Franchisee be subject to the administrative charges set forth in Section 14 of this Agreement, if delays in or failure of performance are due to Uncontrollable Forces, the effect of which the non-performing party could not avoid by the exercise of reasonable diligence. Neither party shall, however, be excused from performance if nonperformance is due to forces or events that are preventable, removable, or remediable and which the non-performing party could have, with the exercise of reasonable diligence, prevented, removed, or remedied with reasonable dispatch. The non-performing party shall, within a reasonable time of being prevented or delayed from performance by an Uncontrollable Force, give written notice to the other party describing the circumstances and Uncontrollable Forces preventing continued performance of the obligations of this Agreement, and the expected time when performance in compliance with this Agreement will resume. 16 13.8. Contract Chan,qes for Public Welfare. The City shall have the authority to make changes in this Agreement when such changes are deemed necessary and desirable for the public welfare. The City shall give the Franchisee reasonable notice of any proposed change and an opportunity to be heard concerning the proposed change. The Franchisee shall be reasonably and appropriately compensated for any additional services required of the Franchisee due to any modification in this Agreement under this paragraph. 13.9. Office. The Franchisee shall maintain an office in Indian River County. The Franchisee shall maintain two or more toll free telephone number(s) where service inquiries and complaints can be received by the Franchisee. The Franchisee's office shall be staffed with trained, responsible persons on duty during the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday, except holidays. The Franchisee shall use either a telephone answering service or answering machine to receive service inquiries and complaints during those times when the office is closed. The Franchisee also shall develop a system, subject to the Contract Manager's approval, for receiving emergency calls from the public at anytime, and for communicating with the City regarding emergency matters. 13.10. Vehicles and Equipment. At all times the Franchisee shall have a sufficient number of trucks, Commercial Containers, and other equipment available and in good working condition so that the Franchisee can efficiently perform its contractual duties under this Agreement. The Franchisee shall also have available reserve vehicles and equipment that can be put into service within twelve (12) hours of any breakdown or malfunction that can provide similar service to the Franchise Area. Vehicles used by the Franchisee in the performance of this Agreement shall be clearly identified with the Franchisee's name, local phone number, truck number, and tare weight. Letters and number shall be at least four (4) inches high. 13.10.1 List. On or before March 31 of each year, the Franchisee shall provide the Contract Manager with a list of the trucks and other Collection equipment that will be used by the Franchisee to provide services under this Agreement. The list shall include the license tag number for each truck and the identification number (if any) for each Commercial Container. The Franchisee shall revise and resubmit the list to the Contract Manager during the term of this Agreement if there are any changes to the list of the trucks, other Collection equipment, or Commercial Containers. The requirements of this paragraph do not apply to: (a) trucks and other Collection equipment used in the City for 30 days or less; or (b) bona fide demonstration trucks and other Collection equipment. 13.10.2. Condition of Equipment. At initiation of the Franchise all equipment must be no more than two (2) years old, and at no time in the Franchise shall equipment in excess of seven (7) years old be utilized except on an emergency basis. All of the Franchisee's vehicles shall be kept in a clean, sanitary condition and in good repair. Any vehicle emitting excessive odor shall be taken out of service and washed prior to being placed back in service. All vehicles and auxiliary equipment shall be regularly maintained in a manner necessary to prevent the release or discharge of Solid Waste, 17 Recyclable Materials, oil, hydraulic fluids, or other fluids into the environment. The Franchisee's vehicles shall not emit visible air emissions during normal operation. The Franchisee's vehicles shall be in compliance with all Applicable Laws, including, without limitation, laws concerning noise, air pollution, and traffic safety. 13.10.3. Equipment Required on Vehicles. All collection vehicles shall carry a broom, a shovel, a fire extinguisher, absorbent materials and other equipment necessary to clean up any spilled materials. 13.10.4. Inspection of Vehicles and Equipment. The Contract Manager may inspect the operations, vehicles, and equipment of Franchisee at any reasonable time upon giving of reasonable notice and the Franchisee shall allow the Contract Manager to make such inspections. 13.11. Franchisee's Operations Manaqer. The Franchisee shall assign a qualified person or persons to be in charge of the Franchisee's operations within the County. Within three (3) days after the City signs this Agreement, the Franchisee shall provide the Contract Manager with a written list containing the names and telephone numbers of the Franchisee's operations manager and other key personnel, and the telephone numbers that are to be used to contact the Franchisee in the event of an emergency. 13.12. Personnel. All of the Franchisee's employees shall be properly trained and qualified to perform the tasks assigned to them. The Franchisee shall provide routine training in operating and safety procedures for all of the Franchisee's employees that are directly involved in the Collection or processing of Solid Waste or Recyclable Materials in the County. Each driver of the Franchisee's vehicles shall at all times carry a valid Florida driver's license for the type of vehicle that is being driven. The Franchisee's employees shall wear a uniform, shirt, or vest bearing the Contractor's name whenever they are Collecting or transporting Solid Waste or Recyclable Materials in the City. The Franchisee's personnel shall not scavenge for Solid Waste or Recyclable Materials. 13.12.1. Polite and Courteous Behavior. The Franchisee's employees shall treat all Customers in a polite and courteous manner. All personnel of Franchisee shall refrain from belligerent behavior and profanity. Franchisee's personnel shall not request tips or payment of any kind from Customers. The Franchisee shall promptly take appropriate action to correct any such behavior or language. 13.13. Employee WaRes and Benefits. The Franchisee shall comply with all Applicable Laws relating to wages, hours, overtime, disability, and all other matters relating to the employment and protection of employees, now or hereafter in effect. 18 13.14. Permits and Licenses. The Franchisee shall obtain, at its sole expense, any and all permits and licenses required by Applicable Law in connection with this Agreement and Franchisee shall maintain the same in full force and effect throughout the term of this Agreement. Any revocation of the Franchisee's licenses or permits shall be reported to the City within three (3) calendar days. 13.15. Public Entity Crimes. No Franchisee may be a person or affiliate identified on the Florida Department of General Services "convicted vendor" list. This list is defined as consisting of persons and affiliates who are disqualified from the public contracting and purchasing process because they have been found guilty of a public entity crime. The Franchisee is required to comply with Florida Statutes Section 287.133, as amended, or its successor. The Franchisee shall notify the Contract Manager within three (3) days if the Franchisee is found guilty of public entity crime or placed on the convicted vendor list. 13.16. Non-Discrimination. The Franchisee, in performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public because of race, creed, religion, color, sex, age, marital status, disability, or national origin, or otherwise commit an unfair unemployment practice on such basis. 13.17. Natural Disasters and Other Emergency Conditions - Variances from Normal Services. In the event of a natural disaster or other emergency, the Contract Manager may grant a variance from the normal requirements of this Agreement. Among other things, the Contract Manager may allow the Franchisee to use other routes, schedules, and disposal sites during the time period in which an Uncontrollable Force prevents the Franchisee from complying with the normal requirements in this Agreement. In such circumstances, the City shall ask the local media to inform the public about the changes in the Franchisee's services As soon as practicable after such natural disaster or Uncontrollable Force, the Franchisee shall resume normal operations. In such cases, the Franchisee shall make the City a priority. 13.17.1. Franchisee Unable to Provide Contracted Services. In the event that the Franchisee is unable to provide adequate services during an emergency or other event involving an Uncontrollable Force, the City may hire other Contractors to provide those services. In such case, the City reserves the right to charge the Franchisee for all costs and expenses that the City incurs while providing the services that the Franchisee is obligated to provide pursuant to the requirements of this Agreement, subject to setoff for the amounts that would have been paid to Franchisee for the services. 13.17.2. Rapid Recovery from Disaster. The clean-up from some natural disasters may require that the Franchisee hire additional equipment, employ additional personnel, or work existing personnel on overtime hours to clean debris resulting from the natural disaster. The Franchisee shall not receive any extra compensation (i.e., above the normal compensation provided in this Agreement) to recover the costs of rental equipment, additional personnel, overtime hours, or other expenses unless the Franchisee has received written authorization and approval from the Contract Manager prior to the work being performed. All such costs may be audited by the City prior to payment. 13.18. Disaster Response Plan. The Franchisee shall develop and provide to the City a disaster preparedness and response plan by March 31 of each year. This plan shall include provisions for additional personnel and equipment and shall establish a reasonable, verifiable basis for any charges. In the event that excess work resulting from a natural disaster is compensable by the Federal Emergency Management Agency, or any other local, state, or federal agency, any compensation to the Franchisee shall be subject to such agency's prior approval. The Franchisee shall be familiar with Federal Emergency Management Agency documentation requirements and shall provide the necessary documentation for submission of cost reimbursement requests. The Franchisee shall be required to submit its Federal Emergency Management Agency documentation of costs as a condition of payment for additional personnel and equipment pursuant to this section. 13.19. Insurance. 13.19.1. Workers' Compensation Insurance. Workers' Compensation coverage must be maintained in accordance with statutory requirements as well as Employer's Liability Coverage in an amount not less than $100,000.00 per each accident, $100,000.00 by disease and $500,000.00 aggregate by disease. 13.19.2. Liability Insurance. The Franchisee shall, during the term of this Agreement, maintain in full force and effect commercial general liability insurance and automobile liability insurance, which specifically covers all exposures incident to the Franchisee's operations under this Agreement. Such insurance shall be with a company authorized to do business in the State of Florida and which possesses a minimum, current rating of B+ Class VIII in "Best's Key Rating Guide." Each policy shall be in an amount of not less than $1,000,000.00 Combined Single Limit for personal bodily injury, including, without limitation, death, and property damage liability and the general liability shall include but not be limited to coverage for Premises/Operations, Products/Completed Operations, Contractual, to support the Franchisee's Agreement or indemnity and Fire Legal Liability. In addition to the above liability limits, the Franchisee shall maintain a $5,000,000.00 umbrella and/or excess liability coverage. Liability policy(les) shall be endorsed to show the City as an additional named insured as its interests may appear, and shall also provide that insurance shall not be canceled, limited, or non-renewed until after thirty (30) days written notice has been given to the City. Franchisee shall provide the City with copies of current certificates of all required insurance concurrently with execution of this Agreement by Franchisee. Franchisee expressly understands and agrees that any insurance protection furnished by Franchisee shall in no way limit its liability to the City or its responsibility to indemnify and save harmless City and the officials, officers, and employees of the City under the provisions of this Agreement. 13.20. Indemnification. The Franchisee agrees to hold the City and the officials, officers, and employees of the City harmless from any and all liabilities, losses, penalties, costs or damages the City, its officials, officers, and employees may suffer as a result of any claims, demands, suits, or judgments against the City, its officials, officers, and employees arising out of or in any way related to the acts or omissions of the Franchisee or its employees under this Agreement. The Franchisee shall not be required to indemnify or hold the City harmless for any act or omission caused by the sole negligence or willful misconduct of the City or its officials, officers, or employees. This indemnification and hold harmless agreement shall survive the termination or expiration of this Agreement. 13.21. Damaqe. The Franchisee including, without limitation, its agents, employees and subcontractors, shall perform all services under this Agreement in such a manner so as to avoid damage to public and private property and shall promptly repair or pay for any such damage in conjunction with its insurance adjustment procedures. Article 14. Administrative Charges to Franchisee for Failure to Perform 14.0. Failure to Pay Franchise Fee. Franchise fee payments received after the fifteenth (15th) day of the month shall bear interest at 18% per year. Except for an Uncontrollable Force, franchise fee payments received more than twenty (20) days after the due date shall be subject to an administrative fee of $500 for the first nonpayment; $1,500 for the second nonpayment; and $5,000 for the third nonpayment. Three late payments in any one calendar year, or failure to make payment within thirty (30) days after the due date, unless due to an Uncontrollable Force shall result in termination of this Agreement. 14.1. Customer Service Complaints. All Customer service complaints received by the Franchisee or Contract Manager and reported to the Franchisee shall be promptly resolved pursuant to applicable terms of this Agreement. Customer service Complaints shall not include Customer informational requests or Recycling Container requests. Customer service complaints may include, but are not limited to, the following: .1 Commingling Solid Waste with Yard Trash .2 Throwing of Garbage Receptacles .3. Failure to collect Solid Waste on schedule .4 Failure to replace Garbage Receptacles or Commercial Containers to the point of collection. 14.1.1. In the event Customer service complaints received from Residential Solid Waste Collection Service customers exceed any of the following percentage(s): Complaint Type Garbage, Trash and Damage 4% Yard Trash 2.5% Annual % Monthly % 0.5% 0.35% of the Customers in the Franchise Area served by the Franchisee as determined on the first day of each calendar year, the Contract Manager may levy $100.00 administrative 21 charges for each incident exceeding these percentages, on a calendar year or monthly basis as is appropriate. 14.2. [Left Intentionally Blank] 14.3. [Left Intentionally Blank] 14.4. Chan,qin,q Scheduled Collection Days without Approval. Changing scheduled Collection days without approval will result in a $2000.00 administrative charge per incident. 14.5. Failure to Clean Up Spilla.qe. Failure to clean up spillage of any substance required to be cleaned up by and in accordance with the City of Sebastian requirements will result in a $200.00 administrative charge per day, per incident. 14.6. Failure to Complete Route. Failure to complete, either partially or totally, a route on the regular scheduled collection day shall result in an administrative charge of $1,000 for each route per day not completed, provided that no such fine will be charged due to an Uncontrollable Force or if the route is more than ninety percent (90%) complete and is thereafter completed within five (5) hours. 14.7. Other Performance Standards and Administrative Char,qes. The Contract Manager may also levy administrative charges for all other infractions of this Agreement at $100.00 per day per incident, beginning with the third reported incident, without regard to the percentage of customer complaints including, without limitation: .1. Failure to provide clean, safe, sanitary Collection equipment .2. Failure to maintain office hours as required .3. Operator not licensed .4. Collection Vehicle not licensed .5. Failure to provide documents and reports in a timely and accurate manner .6. Failure to cover materials on Collection vehicle .7 Collection vehicles left standing on street unnecessarily .8. Collection employees out of uniform .9. Not providing schedule and route maps .10. Speeding, upon conviction .11. Failure to Collect Solid Waste or Commercial Solid Waste for any Customer who has been missed more than three times per calendar year .12. Failure to respond to Customer calls in a timely and appropriate manner 14.9. City Repair of Damaqe. In the event the Franchisee fails to repair damages caused by Franchisee pursuant to this Agreement, the Contract Manager may arrange for the repairs and impose an administrative charge to the Franchisee for the cost of the repairs and any applicable administrative expenses. 22 14.10. Payment of Administrative Charqes by Franchisee. The Contract Manager shall notify the Franchisee in writing of the County's intent to assess any administrative charges provided under this Agreement. The Contract Manager shall provide to Contractor an itemized written list of each instance in which Franchisee failed to meet the performance standards specified in this Agreement, including the nature of the failure, date, time, location, and any other available and applicable information, with a reasonable degree of specificity as allowable under the circumstances. Such itemized list will be provided to the Franchisee monthly, on or before the tenth (10th) calendar day of each month. The Franchisee shall have two (2) weeks following receipt of such list to pay the entire amount of the Administrative Charges or to contest same as set forth herein. In the event the Franchisee wishes to contest such assessment it shall, within ten (10) calendar days after receiving such notice, request in writing an opportunity to be heard by the Contract Manager and present its explanation and any basis on which the Franchisee believes any recorded failure to perform within the standards of this Agreement is inaccurate. The Contract Manager shall notify the Franchisee in writing of any action taken with respect to the Franchisee's claim. Franchisee may further appeal, in writing, the decision of the Contract Manager to the City Manager, who shall conduct a review of all of the facts and circumstances, and make a determination in writing. The decision of the City Manager will be final. Article 15. Default 15.0. Causes of Default. The City may terminate this Agreement, except as otherwise provided below in this section, by giving Franchisee thirty (30) days advance written notice, to be served as hereafter provided, upon the happening of any one of the following events: .1. Filin.q of Insolvency or Bankruptcy. Franchisee shall take the benefit of any present or future insolvency statute, or shall make a general assignment for the benefit of creditors, or file a voluntary petition in bankruptcy or a petition or answer seeking an arrangement for its reorganization or the re-adjustment of its indebtedness under the federal bankruptcy laws or under any other law or state of the United States or any state thereof, or consent to the appointment of a receiver, trustee or liquidator of all or substantially all of its property; .2. Declaration of Bankruptcy. By order or decree of a Court, Franchisee shall be adjudged bankrupt or an order shall be made approving a petition filed by any of its creditors or by any of the stockholders of the Franchisee, seeking its reorganization or the readjustment of its indebtedness under the Federal bankruptcy laws or under any law or statute of the United States or of any state thereof, provided that if any such judgment or order is stayed or vacated within sixty (60) days after the entry thereof, any notice of cancellation shall be and become null, void, and of no effect; unless such stayed judgment or order is reinstated in which case, said default shall be deemed immediate; .3. Control by Receiver, Trustee, or Liquidator. By or pursuant to or under authority of any legislative act, resolution or rule or any order or decree of any Court or governmental board, agency or officer having jurisdiction, a receiver, trustee or liquidator shall take 23 possession or control of all or substantially all of the property of the Franchisee, and such possession or control shall continue in effect for a period of sixty days; or .4. Failure to Perform Services under Aqreement. The Franchisee has defaulted, by failing or refusing to perform or observe the terms, conditions or covenants in this Agreement or has wrongfully failed or refused to comply with the instructions of the Contract Manager relative thereto, whether such default is considered minor or major, and such default is not cured within thirty (30) days of receipt of written notice by City to do so, or if by reason of the nature of such default, the same cannot be remedied within thirty (30) days following receipt by Franchisee of written demand from City to do so, Franchisee fails to commence the remedy of such default within said thirty (30) days following such written notice or having so commenced shall fail thereafter to continue with diligence the curing thereof (with Franchisee having the burden of proof to demonstrate that the default cannot be cured within thirty (30) days, and that it is proceeding with diligence to cure such default, and such default will be cured within a reasonable period of time). Failure to make timely payment of the Franchise Fee shall not be considered a curable default. .5. Repeated Unauthorized Collection. Franchisee has on four (4) occasions during the term of this Agreement been found to have Collected Residential Solid Waste generated from outside the Residential Solid Waste Franchise Area from non-Customers without the prior written approval of the Contract Manager. 15.1. Interim Collection Services. Notwithstanding anything contained herein to the contrary, if Franchisee fails to provide Residential Solid Waste Collection Service for a period of three (3) consecutive scheduled Collection days, the City may obtain the Franchisee's Collection records on the fourth Collection day to provide applicable interim Collection services until such time as the Franchisee is again able to perform pursuant to this Agreement; provided, however, if the Franchisee is unable for any reason or cause to resume performance at the end of ten (10) working days, all liability of the City under this Agreement to the Franchisee shall cease and this Agreement may be deemed immediately terminated by the City. 15.2. Habitual Violator. Notwithstanding the foregoing and as supplemental and additional means of termination of this Agreement under this section, in the event that Franchisee's record of performance shows that Franchisee has frequently, regularly or repetitively defaulted in the performance of any of the covenants and conditions required herein to be kept and performed by Franchisee, in the reasonable opinion of the City and regardless of whether Franchisee has corrected each individual default, Franchisee shall be deemed a "habitual violator," shall forfeit the right to any further notice or grace period to correct or cure future defaults, and all of such defaults shall be considered cumulative and, collectively, shall constitute a condition of irredeemable default. The City shall thereupon issue a final warning letter to Franchisee, setting forth in detail all of the facts and circumstances constituting the determination of "habitual violator." Thereafter, any single default by Franchisee of whatever nature shall be grounds for immediate termination of this Agreement. In the event of any such subsequent default, the City may terminate this Agreement upon the giving of written final notice to Franchisee, such 24 ~ termination to be effective on the date set forth in the final notice, and all contractual fees due under this Agreement plus any and all charges and interest shall be payable to such date, and Franchisee shall have no further rights under this Agreement. Immediately upon receipt of such final notice, Franchisee shall proceed to cease any further performance under this Agreement. 15.3. Date of Aqreement Termination for Default. Except as otherwise provided in this section, termination shall be effective upon the date specified in City"s written notice to Franchisee and upon such date this Agreement shall be deemed immediately terminated and upon such termination all liability of the City under this Agreement to the Franchisee shall cease, and the City shall be free to negotiate with any Person for Collection services. The Franchisee shall reimburse the City for all direct and indirect costs of providing interim Collection service. Article 16. General Provisions 16.0. Survival. Except as otherwise expressly provided herein, each obligation in this Agreement to be performed by Franchisee shall survive the termination or expiration of this Agreement. 16.1. Waiver. The failure of the City at any time to require performance by the Franchisee of any provision hereof shall in no way affect the right of the City thereafter to enforce the same. No waiver by the City of any breach of any provision hereof shall be taken or held to be a waiver of any succeeding breach of such provision or as a waiver of any provision itself. 16.2. Remedies. No remedy herein conferred upon any party is intended to be exclusive of any other remedy and each and every such remedy shall be cumulative and shall be in addition to every such remedy given under this Agreement or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by any party or any right, power, or remedy under this Agreement shall preclude any other or further exercise thereof. If any legal action or other proceeding is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default, or misrepresentation in connection with any provisions of this Agreement, each party shall bear its own costs. 16.3. Governinq Law and Venue. This Agreement shall be governed by the laws of the State of Florida. Any and all legal action necessary to interpret or enforce the Agreement will be held in Indian River County and the Agreement will be interpreted according to the laws of Florida. The parties hereto expressly waive all right to trial by jury of any dispute relating to this Agreement. 16.4. Severability. The invalidity, illegality, or unenforceability of any provision of this Agreement, or the occurrence of any event rendering any portion or provision of this Agreement void, shall in no way affect the validity or enforceability of any other portion or ( ision of the Agreement. Any void provision shall be deemed severed from the 25 Agreement and the balance of the Agreement shall be construed and enforced as if the Agreement did not contain the particular portion or provision held to be void. The parties further agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this Section shall not prevent the entire Agreement from being void should a provision which is of the essence of the Agreement, at the option of the City, be determined to be void. 16.5. Assi.qnment and Subcontractinq. 16.5.1 Assiqnment of Entire Aqreement. No assignment of this Agreement or any right occurring under this Agreement shall be made in whole by the Franchisee without the express prior written consent of the City. The City shall have full discretion to approve or deny, with or without cause, any proposed assignment by the Franchisee. Any assignment of this Agreement made by the Franchisee without the express prior written consent of the City shall be null and void and shall be grounds for the City to declare a default of this Agreement and immediately terminate this Agreement by giving written notice to the Franchisee. Upon the date of such notice, this Agreement shall be deemed immediately terminated, and upon such termination all liability of the City under this Agreement to the Franchisee shall cease, and the City shall be free to negotiate with any Person for the services that are the subject of this Agreement. In the event of any permitted assignment, assignee shall fully assume all the liabilities of the Franchisee under this Agreement. 16.5.2. [Left Intentionally Blank] 16.6. Modification of the Aqreement. This Agreement constitutes the entire agreement and understanding between the parties hereto and supersedes all prior and contemporaneous agreements and understandings, representations and warranties, matters, whether oral or written, relating to such matters and this Agreement shall not be considered modified, altered, changed, or amended in any respect unless in writing and signed by the parties hereto. Such modification shall be in the form of an Amendment executed by both parties. 16.7. Independence of Parties. It is understood and agreed that nothing herein contained is intended or should be construed as in any way establishing the relationship of co-partners or joint venturers between the parties hereto, or as constituting the Franchisee as the agent, representative, or employee of the City for any purpose whatsoever. The Franchisee is to be and shall remain an independent contractor with respect to all services performed under this Agreement. 16.8. Resolution of Disputes. Except as specifically provided herein, any and all disputes or disagreements arising out of this Agreement shall be subject to the decision of the Contract Manager, with right of the Franchisee to appeal to first the City Manager, and thereafter to the Council, whose decision shall be final and binding. During any dispute, the Franchisee shall continue to render full compliance with this Agreement regardless of the nature of the dispute, unless the City specifically notifies the Franchisee otherwise. 16.9. Representations of the Franchisee. The Franchisee represents that: (a) it is a corporation duly organized under the laws of the State of Florida; (b) this Agreement has been duly authorized, executed, and delivered in the State of Florida; and (c) it has the required power and authority to perform this Agreement. 16.10. Informed Consent. The Franchisee agrees that the terms of this Agreement have been completely read, are fully understood, and are voluntarily accepted; that Franchisee affirmatively states that it has had the benefit of advice from counsel of its own choosing before executing this Agreement; that Franchisee has voluntarily and with full understanding executed this Agreement and accepted its terms and conditions. The terms of the Agreement shall not be construed against either party as the "drafter" of the document. 16.11. Notices. All dealings, contacts, notices, and payments between the Franchisee and the City shall be directed by the Franchisee to the Contract Manager and by the City to the Franchisee's Project Manager, each of whom shall be designated and identified to the other party, in writing, upon execution of this Agreement. Any notice, demand, communication, or request required or permitted under this Agreement shall be in writing and delivered in person or sent by certified mail, postage prepaid as follows: As to the City: City of Sebastian 1225 Main Street Sebastian, FL 32958 Attention: City Manager Copy to: City Attorney As to the Franchisee: Waste Management Inc. of Florida c/o Harris Sanitation 7382 Talona Drive West Melbourne, FI 32904 Attention: District Manager copy to: Waste Management Inc. of Florida 2700 NW 48th Street Pompano Beach, FL 33073 attention: Florida Counsel Notices shall be effective when received at the address as specified above. Changes in the respective address to which such notice is to be directed may be made from time to time by written notice. Facsimile transmission is acceptable notice effective when 27 received, provided, however, that facsimile transmissions received (i.e.; printed) after 4:30 p.m. or on weekends or holidays, will be deemed received on the next day that is not a weekend day or a holiday. The original of the notice must additionally be mailed. 16.12. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original copy and all of which shall constitute but one and the same instrument. 16.13. Headinqs. Captions and headings in this Agreement are for ease of reference only and shall not constitute a part of this Agreement nor affect its meaning, construction, or effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year above written. CITY OF SEBASTIAN Attest: By: By Date: FRANCHISEE: WASTE MANAGEMENTINC. OF FLORIDA, By: Name and Title: Witness Signature: Print Name: (AFFIX CORPORATE SEAL) Witness Signature: Print Name: STATE OF FLORIDA COUNTY OF The foregoing instrument was acknowledged before me this__ day of 2002 by as of WASTE MANAGEMENT INC. OF FLORIDA., a Florida corporation, on behalf of same. is personally known to me or has produced identification. 28 He/she as (NOTARY SEAL) NOTARY SIGNATURE: PRINTED NOTARY SIGNATURE Notary Public, State of Commission Number: My Commission Expires: 29 C. KENNON HENDRIX OF COUNSEL DAVID A. CAIRNS C. KENNON HENDRIX Attorney and Counsellor 2801 Ocean Drive SUITE 203 POST OFFICE BOX 3070 VERO BEACH, FLORIDA 32964-3070 TELEPHONE (772) 2314465 FACSIMILE (772) 2314492 June 18, 2003 VIA HAND DELIVERY Terrence Moore, City Manager City of Sebastian 1225 Main Street Sebastian, Florida 32958 Re: Fourth of July road closure m Dear Mr. Moore: This office represents the Riverview Restaurant and Flagship Marina located on Indian River Drive in the City of Sebastian. Mr. Damien Gilliams, on behalf of the restaurant, appeared at the last Council meeting to address the issue of road closure on Indian River Drive during the upcoming Fourth of July celebration. I am given to understand that action was taken on the matter prior to the time Mr. Gilliams was given an opportunity to speak to the issue as the matter appeared on the consent agenda. The purpose of this letter is to request that this matter be placed upon the agenda for the meeting of June 25, 2003. I am informed that Council action may be taken only on matters which appear on the agenda. The purpose of this letter is to request reconsideration of Council's decision regarding road closure as taken at the previous meeting. To be specific, the road closure plan as proposed bythe Lions Club involves closing Indian River Drive from Coolidge to Harrison for the entire day. While there appears to be a valid reason for closing this portion of Indian River Drive during the morning Fourth of July parade and also during the evening firework show, there does not appear to be a reason to keep it closed all day, especially during the high traffic periods from mid-day through the afternoon. Automobile traffic approaching the restaurant on Indian River Drive from the south is totally obstructed during these hours under the current plan. It is understood that the current plan has been in existence for a number of years, however, the face of Sebastian is changing as it is in every other community and it is not unreasonable to suggest that traffic handling methods should be reassessed from time to time so as to insure that they apply fairly to all segments of the community. Terrence Moore, City Manager City of Sebastian June 18, 2003 Page 2 Access by road and traffic count are fundamental to the business interests of the restaurant. It is respectfully suggested that these interests should be weighed equally along with all the other interests of the public when making a final determination as to traffic flow during a major holiday. I look forward to discussing this matter with you at the upcoming meeting. Please do not hesitate to contact me should you have any questions. Thank you for your attention. Very truly yours, C. KIEN N~"~I~ D RIX By '~----(, '~ C. Kenntdn~ndrix CKH:cla CC: All Council Members