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HomeMy WebLinkAbout10-08-2021 Agenda* INOIAN RIVER COUNTY * SUPERVISOR of ELECTIONS L E S L I E R O S S W A Y S W A N Municipal Elections Cities of Sebastian and Vero Beach November 2, 2021 AGENDA PUBLIC PRE -ELECTION LOGIC & ACCURACY TEST & CANVASS OF VOTE -BY -MAIL BALLOTS October 8, 2021 9:00 a.m. Sign -in Sheet for Canvassing Board Members, Staff, and the Public Call to Order Review Procedures for Public Pre -Election Logic & Accuracy Test Commence Testing Compare Control Sheet to Test Results Canvassing Board to Sign Testing Documents Enter Seal Numbers Securing Memory Sticks and Access Doors Testing Materials Sealed in Transfer Case Recess until 9:00 a.m. Monday, October 11, 2021 *, INDIAN RIVER COUNTY ' PUBLIC PRE -ELECTION LOGIC & ACCURACY TEST OF TABULATION EQUIPMENT Preparation 1. Supplies: one Transfer case, one Transfer case seal, thumb drive, pens, oath forms, Vote -By -Mail Ballots, Early Vote, Election Day, BOD Test Deck, Clear Audit Target Cards for Vote -By -Mail, Early Voting, and Election Day, and information packets (including this information sheet) 2. Determine the number of ExpressVotes 3. Create election media 4. Get seals for DS200 and ExpressVote units 5. Boot/login tabulation computers Stage 1: ExpressVote Pre -Election LAT 1. Power on each unit 2. Calibrate the screen (as needed) 3. Verify display of correct precinct #, date and time, and that daylight savings option is checked 4. Record Lifetime Print Counter start # 5. Perform marking of test deck ballot(s) 6. Tabulate ballots using DS200 7. Record Lifetime Print Counter end # 8. Leave units in Official Mode 9. Power down each unit 10. Seal the access door 11. Record the seal numbers on the Certification of Tabulation report Stage 2: DS200 Pre -Election LAT Required Items for Pre -Election LAT Secure the following items to facilitate a smooth Pre -Election LAT process: Keys Memory Sticks Memory Stick seals Test deck, either pre -marked or manually marked Paper rolls The actual testing is comprised of the following high-level tasks: 1. Power on the DS200 2. Verify display of correct precinct #, date and time, and that daylight savings option is checked 3. Confirm Public Count is Zero 4. Record Protected Count start # 5. Process ballots including ExpressVote cards 6. Close polls and in a combination, modem and read memory sticks in ERM 7. Record Protective Count end # 8. Reset DS200 totals to zero 9. As required, change the paper roll Stage 3: Read Paper Ballots on DS850 1, Print Zero Proof Reports from each DS850 2. Read test deck for Vote -By -Mail Ballots through DS850 3. Reset DS850 totals to zero Stage 4: ERM Tabulation 1. Read the DS850 memory stick into ERM 2. Print Election Summary w/ Group Detail report and present results from ERM, Clear Audit, and the control sheet to the Canvassing Board 3. Have Canvassing Board match results with control sheet 4. Canvassing Board signs off Stage 5: Clear Audit 1. Boot/login Clear Audit computers and scanners 2. Print Zero Proof Report (Empty Statement of Votes Cast) 3. Scan in each category into their respective group (Vote -By -Mail, Early Voting, Election Day) 4. Confirm each groups predetermined totals before moving on to the next group 5. Once all categories are complete, print report for Canvassing Board review 6. Canvassing Board signs off 7. Backup L&A results to an external hard drive 8. Zero out the test data 9. Print Zero Proof Report (Empty Statement of Votes Cast) Stage 6: Reporting 1. Backup the ERM database and election files to thumb drive 2. Place the test ballots, proofing materials, signed reports, and backup thumb drive into the transfer case 3. Canvassing Board signs the transfer case contents form and the transfer case is sealed 4. Back up of database and election files uploaded to the FTP Florida Division of Elections website Florida Statute 101.5612(4)(a)1. For electronic or electromechanical voting systems configured to include electronic or electromechanical tabulation devices which are distributed to the precincts, all or a sample of the devices to be used in the election shall be publicly tested. If a sample is to be tested, the sample shall consist of a random selection of at least 5 percent or 10 of the devices for an optical scan system, whichever is greater. For touchscreen systems used for voters having a disability, a sample of at least 2 percent of the devices must be tested. The test shall be conducted by processing a group of ballots, causing the device to output results for the ballots processed, and comparing the output of results to the results expected for the ballots processed. The group of ballots shall be produced so as to record a predetermined number of valid votes for each candidate and on each measure and to include for each office one or more ballots which have activated voting positions in excess of the number allowed by law in order to test the ability of the tabulating device to reject such votes.