HomeMy WebLinkAbout10-08-2021 MinutesMinutes of the City of Sebastian Canvassing Board
Logic & Accuracy Test
Friday, October 8, 2021- 9:00 a.m.
November 2, 2021 Election
Supervisor of Elections Office
4375 43rd Avenue, Vero Beach, FL 32967
Present:
City of Sebastian Canvassing Board Members: City Clerk Jeanette Williams (Chairperson); City Attorney
Manny Anon, Jr.; Records Specialist Cathy Testa
Other Officials Present [for all or part of the test):
Indian River County: Supervisor of Elections Leslie Swan
Deputy Chief of Operations Maureen Houssell
IT Manager David Cruz
Logistics & Equipment Manager Joe Crowley
Director of Communications Shane Bias
The City of Sebastian Canvassing Board convened at 9:00 a.m. and Elections IT Manager, David Cruz,
introduced himself. The board observed staff verify the serial numbers on the machine's seals to their
memory sticks and power up the Express Vote machines for the visually and hearing impaired. Each
precinct is required to have one Express Vote machine by law. The machines were calibrated and
sample ballot cards were made with scan codes. It was demonstrated that the voter has the ability to
verify their votes by listening to orvisually reviewing a printed card.
At 9:08 a.m., the board moved to the D5200 machines and the sample ballots were then scanned into
the DS200 for an inclusive count. Each machine had the election date, precinct to choose and an
English/Spanish language option. Additional test ballots were fed into the machines. These DS200
machines can read a blank ballot, overvoted ballot and an upside down ballot. To provide a paper
backup, this machine prints a ticker tape as that isn't torn off until the poll is closed.
At 9:31 p.m., the elections staff simulated the closing of the poll by printing the ticker tape and
powering down the machines. Mr. Cruz noted the three ways to prove a ballot was cast: notation on
the ticker tape, the server log, and the actual paper ballot. Elections Supervisor Swan has taken an extra
step to ensure an accurate vote county by purchasing two independent audit machines. During the
demonstration, Mr. Cruz advised that should there be a power failure on Election Day, independent
battery backups are on each machine and they last for several hours. When the polls are closed, the
machines send the results to the main server located at the Elections Office in Vero Beach.
At 9:36 a.m., the board moved to the DS850 tabulation machines #1 and N2. The board witnessed the
machines were set at "zero" and provided a printout indicating no ballots had been counted. (See
attached) 70 sample ballots were scanned into the tabulation machine. After the scanning, Mr. Cruz
pointed out the bottom tray contained ballots that did not have any problems. The middle tray
contained ballots with issues and in this case, two ballots from Vero's Precinct 24 were torn. Vero's
City of Sebastian Canvassing Board Page 2 October 8, 2021
Logic & Accuracy Test
canvassing board marked the torn ballots as duplicated and marked new ballots to be fed into the
machine.
At 9:55 a.m., the results of the test run were exported onto an encrypted memory stick drive and taken
to Mr. Crui s computer. He explained that as ballot information is loaded into his computer, he speaks
aloud so that an additional employee can watch and hear and as he moves the paper and memory sticks
that he is working with from left to right to indicate completion.
At 10:05. a.m., Mr. Cruz printed the results (see attached control sheet) indicating 70 ballots were
counted and no problems were encountered.
At 10:08 a.m., Mr. Cruz ran the ballots through the independent Clear Audit machine to be recounted
and verified.
At 10:24 a.m., all machines were cleared and reset to zero. The board verified the seal numbers of
Sebastian's machines to a control log and the machines were locked up until Election Day. The City of
Sebastian canvassing board adjourned for the Logic and Accuracy test for the November 2, 2021
Election.
INOIAN RIVER COUNTY
•' SUPERVISOR
of ELECTIONS
LESLIE ROSSWAY SWAN
MUNICIPAL ELECTION
City of Sebastian
November 2, 2021
PUBLIC PRE -ELECTION TEST
The undersigned members of the City of Sebastian Canvassing Board do hereby certify
that on Friday, October 8, 2021, the Zero Proof Report(s), the backup thumb drive for the
Election, and the sign -in sheet for those in the tabulation center were sealed in a transfer case
with Seal #0012239.
J� nette Williams, City Clerk
Canvassing Board Chair
Cathy Testo jOty Records Clerk
Jr., City Attorney
R
PUBLIC PRE -ELECTION TEST
CERTIFICATION OF TABULATING EQUIPMENT FOR THE
OCTOBER 8, 2021 MUNICIPAL ELECTION, CITY OF SEBASTIAN
The undersigned members of the Canvassing Board do hereby certify that on October 8, 2021 at 9:00 a.m., at the Indian River County
Supervisor of Elections Office located at 4375 4VAvenue, Vero Beach, FL, the tabulation equipment was thoroughly tested at the conclusion
of maintenance and programming. Tests were conducted by the SOE IT Manager, David Cruz and assisted by Elections Office staff. Tests
determined that the tabulation devices were properly programmed.
The tabulation devices tested were as follows:
Precinct Serial) # I Start # Protected End #Proterted Coulnt # Yes/Noic I Test ccessful Me oryStick Left Latch Main Bin Door
7 (Unit 1) 0316390116 I (h"j Q I LoS C) .E-�7 LleS 0743936 4085860 ' 4085845 • I
7 (Unit 2) 0316390115 2 3 53 �D k1 es 0743980 4085952 . 4085887 1
8/9 (Unit 1) 0316390117 <{'Z LP `1 42--\ 5 _ LicS 0743996 4085881 4085844
8/9 (Unit 2) 0316390173 er 39 C155 0743985 4085853 - 4085900 )
10 (Unit 1) 0316370548 'q-70-1 -4-11 O 1 0 NQ$ 0743929 4085882 4085843
10 (Unit 2) 0316370546 Q4']) 4A7 LP frl! 4�S 0743977. 4085854 4085899 '1
Precinct ExpressVote Lifetime Print Lifetime Print Test Successful Wire Seal #:
Serial # Counter Start # Counter End # Yes/No Memory Stick
7 0116340218 1 ZW 2 L%C.) 0748903
8/9 0116340078 1 V-30 4e 0743969
10 Q116340111 I-P 2-9 411�11 0743984 •
Page 1 of 2
"Any problems reported to the Canvassing Board as a result of the test shall be documented.
Problems:
City of Sebastian Canvassing Board
Z� wj
Jeanette "Iliams, City Clerk/
Cathy Testy Rec,6Md's Clerk
Canvassing Board MWjen
Manny Anon, Jr/City Attdrney—
Canvassing Board Meofber
Page 2 of 2
Zero Report
Machine #: 8516100273
10/08/202109:43:05
03�b �,
First Ballot Date Time:
Total Sheets Processed:
0
Last Ballot Date Time:
Total Ballots Cast:
0
Contest
Votes
City Council Member City of Sebastian
(Vote For 3)
Damien Gilliams
0
FredBones- - - -- --- --- - - --
0
0
Bob McPardan
0
Christopher Robert Nunn
0
Clint Phipps
0
Over Votes
Under Votes
0
Total
0
Charter Amendment Question #1 City of Sebastian
(Vote For 1)
Yes for Approval Si para aprobarlo 0
No for Rejection No para rechazarl 0
Over Votes 0
Under Votes 0
Total 0
Charter Amendment Question #2 City of Sebastian
(Vote For 1)
Yes for Approval Si para aprobarlo 0 1.
No for Rejection No para rechaz a r lo
Over Votes -6
Under Votes 0
Total 0
Charter Amendment Question #3 City of Sebastian
(Vote For 1)
Yes for Approval Si para aprobarlo 0
No for Rejection No para rech-a-z-ado .... ... 0
Over votes - 0
Under Votes 0
Total 0
Charter Amendment Question #4 City of Sebastian
(Vote For 1)
Yes for Approval Sf para aprobarlo 0
No for Rejection No para rechazarlo, 0
. . . .. ..... .. .. ..
Over Votes 0
Under Votes 0
Total 0
I of 3
Indian River
Municipal Election 2021
11/02/2021
Zero Report
Machine #: 8516100273
10/08/202109:43:05
First Ballot Date Time:
Last Ballot Date Time:
�SBSD #-,
Total Sheets Processed:
Total Ballots Cast:
Contest Votes
Charter Amendment Question #5 City of Sebastian
2 of 3
Indian River
Municipal Election 2021
11/02/2021
(Vote For 1)
Yes for Approval Si para aprobarlo
0
No for Rejection No para rechazarlo
0
Over Votes
0
MK
Under Votes
0
Total
0
Charter Amendment Question #6 City of Sebastian
(Vote For 1)
Yes for Approval Si para aprobarlo
0
. . . . ........ . .. ...
No for Rejection No para rechazarlo
0
.... ..... . .....
Over Votes
0
Under Votes
0
Total
0
Charter Amendment Question #7 City of Sebastian
(Vote For 1)
Yes for Approval I Si para aprobarlo
0
No for Rejjection / No para rechazarlo
- -
0
. .. ....... .. .
Over Votes
0
Under Votes
0
Total
0
Charter Amendment Question #8 City of Sebastian
(Vote For 1)
Yes for Approval / Si para aprobado 0
No for Rejection/ No para -rechazarlo -
Over Votes
Under Votes 0
Total 0
City Council Member City of Vero Beach
(Vote For 2)
Taylor J. Dingle 0
Rey Nevi-lle- --0
john—E. C.6gn6 , 0
Brian Heady 0
Charles R. Wilson 0
- ----------
Tracey Zudans 0
Ken Daige 0
Over Votes 0
Zero Report DS&mil
3 of 3
Machine #: 8516100273
10/08/202109:43:05
First Ballot Date Time:
Last Ballot Date Time:
Contest
Under Votes
Total
Total Sheets Processed: 0
Total Ballots Cast: 0
Votes
0
0
City of Vero Beach Referendum City of Vero Beach
(Vote For 1)
Yes -for .Approval Si para aprobarlo 0
t1p,for 'Rejection No para rechazarlo 0
Over Votes 0
Under Votes 0
Total 0
Indian River
Municipal Election 2021
11/02/2021
-Zero Report
Machine #: 8516100274
10108/2021 09:41:16
First Ballot Date Time:
Last Ballot Date Time:
Contest
City Council Member City of Sebastian
(Vote For 3)
Damien Gilliams
F_re_d_JomiS_____
Sherrie Matthews
Bob McPartlan
- Cblstopbu —Robert —Nunn
C11ntPN_Pp_s
-Overvotes
Under Votes
Total
Total Sheets Processed:
Total Ballots Cast:
Votes
0
6 J.6
Charter Amendment Question #1 City of Sebastian
(Vote For 1)
YesforApproval] Si para aprobarlo 0
No for Rejection / No para rechazarlo 0
. . . .... .......
Over Votes 0
Under Votes 0
Total n
Charter Amendment Question #2 City of Sebastian
(Vote For 1)
I of 3
Indian River
Municipal Election 2021
11/02/2021
1 Yes for Approval I Si para aprobarlo
-Rejection-/
0
No for No para rechazarlo
0
Over Votes
0
Under Votes
0
Total
0
Charter Amendment Question #3 City of Sebastian
(Vote For 1)
Yes for Approval Si para aprobarlo
0
No for Rejection No para rechazarlo
0
Over V ores
Under Votes
0
0
Total
0
Charter Amendment Question #4 City of Sebastian
(Vote For 1)
Yes for Approval Si Para aprobarlo
0
------- ------ - ----- No for Rejection No para rechazarlo
0
Over Votes
0
Under Votes
0
Total
0
Zero Report -b-S 8So #7a
2 of 3
Machine #: 8516100274
10/08/202109:41:16
First Ballot Date Time: Total Sheets Processed:
Last Ballot Date Time: Total Ballots Cast:
Contest Votes
Charter Amendment Question #5 City of Sebastian
(Vote For 1)
Yes for Approval Si para aprobarlo
NoforRejection No para rechazarlo
dm erVo—tes
Under Votes
Total
Charter Amendment Question #6 City of Sebastian
(Vote For 1)
Yes for Approval Si para aprobarlo 0
No for Rejection No para rechazarlo 0
. . . .... ...
Over Votes 0
Under Votes 0
Total 0
Charter Amendment Question #7 City of Sebastian
(Vote For 1)
Yes for Approval Si para aprobaric, 0
. .. ........... . ..........
No for -Rejection No para rechazario 0
- ----- ----- - -
Over Votes 0
Under Votes 0
Total 0
Charter Amendment Question #8 City of Sebastian
(Vote For 1)
) b
Indian River
Municipal Election 2021
11/02/2021
3 of
Zero Report
Machine #: 8516100274
10/08/202109:41:16
First Ballot Date Time:
Last Ballot Date Time:
Contest
Under Votes
Total
Indian River
Municipal Election 2021
11/02/2021
Total Sheets Processed:
Total Ballots Cast:
Votes
City of Vero Beach Referendum City of Vero Beach
(Vote For 1)
Yes for Approval / Si_ pars aprobarlo _ 0
No for Rejection / No para rechazarlo 0
Over Votes
Under Votes 0
Total 0
� ie
INDIAN RIVER COUNTY DUPLICATION LOG
VOTE -BY -MAIL BALLOTS
ELECTION: Z6Z(
ELECTION DATE: (r/Z)Z�
TODAY'S DATE: �B/� Z
TEAM:
DUPLICATION TEAM:
INSTRUCTIONS: I
I.
Stamp "VOID" on original ballot. Stamp "Duplicate" on the ballot being duplicated.
2.
Assign ballot codes using the Team letter and numbers. List in table below (example: A-1)
3.
BOTH the VOID ballot and the Duplicate ballot need the ballot code written on them.
4.
Duplicate the ballot as directed by the Canvassing Board.
5.
Both members of the Duplication Team verify the vote marks are identical on the VOID ballot and
the Duplicate ballot.
6.
Place the VOID ballot in manila envelope and place the Duplicate ballot into "Ready to Count" tray.
7.
If present, place the Voter's Certificate in the "Voter's Certificate" tray.
BALLOT CODE BALLOT STYLE
� I MZ�
�v M Zy
�
I
SUMMARY REPT-GROUP DETAIL Muni. 2021 LW Report EL45A Page 001
October 8, 2021
Run Date:10/08/21 09:56 AM
TOTAL VOTES %
PRECINCTS COUNTED (OF 8) . . . .
.
0
REGISTERED VOTERS - TOTAL . . . .
.
0
BALLOTS CAST - TOTAL. . . . . .
.
0
BALLOTS CAST - BLANK. . . . . .
.
0
City Council Member City of Sebastian
(VOTE FOR) 3
Damien Gilliams .
0
Fred Jones . . . . . . .
.
0
Sherrie Matthews . . . . . . .
.
0
Bob McPartlan . . . . . .
.
0
Christopher Robert Nunn. . . . .
.
0
Clint Phipps . . . . . . . .
.
0
Charter Amendment Question ft City of
Sebastian
(VOTE FOR) 1
Yes for Approval / SF1 Para aproba .
0
No for Rejection / No Para rechaza .
0
Charter Amendment Question @2 City of
Sebastian
(VOTE FOR) 7
Yes for Approval / SFl Para aproba
0
No for Rejection / No Para rechaza
0
Charter Amendment Question 93 City of
Sebastian
(VOTE FOR) 1
Yes for Approval / Ski pars aproba .
0
No for Rejection / No pare rechaza
0
Charter Amendment Question A4 City of
Sebastian
(VOTE FOR) 1
Yes for Approval / SF) Para aproba .
0
No for Rejection / No para rechaza .
0
:harter Amendment Question Y5 City of
Sebastian
(VOTE FOR) 1
Yes for Approval / SFI Para aproba
0
No for Rejection / No more rechaza
0
:harter Amendment Question $6 City of
Sebastian
;VOTE FOR) 1
Yes for Approval / Ski Para aproba
0
No for Rejection / No para rechaza .
0
:harter Amendment Question &7 City of
Sebastian
:VOTE FOR) 1
Yes for Approval / SF] Para aproba
0
No for Rejection / No pare rechaza .
0
Absentee Election
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
SUMMARY REPT-GROUP DETAIL Muni. 2021 L&A Report EL45A Page 002
October 8, 2021
Run Oate:10/08/21 09:56 AM
TOTAL VOTES % Absentee Election `
Charter Amendment Question ®8 City of Sebastian ,
(VOTE FOR) 1
Yes for Approval / SFi pars aproba . 0 0 0
No for Rejection / No pars rechaza . 0 0
City Council Member City of Vero Beach U
(VOTE FOR) 2
Taylor J. Dingle . . . . . . . . 0 0 0
Rey Neville. . . . . . . . . . 0 0 0
John E. Cotugno . . . . . . . . 0 0 0
Brian Weady. . . . . . . . . 0 0 0
Charles R. Wilson. 0 0 0
Tracey Zudans . . . . . . . . . 0 0 0 l
Ken Daige 0 0 0
City of Vero Beach Referendum City of Vera Beach S1
(VOTE FOR) 1
Yes for Approval / SFl pars aproba 0 0 0
No for Rejection / No Para rechaza 0 0 0
Indian River County, FL, 20215ebastion/Vero Beach Municipal
M1�
Election, 2021-11-02
Statement of Votes Cast
Precinct:) All Counter Group: All =
Contest: All —J ScanStation:
ql II Box: [All „Change
- Show / hide columns�
Ballots overvoted With Undervoted Without
Choice With Contest Votes Vote for this Choice Vote for this Choice
City Council Member (Vote for 3)
Sherrie Matthews 0 0 0 0
Fred Jones 0 0 0 0
Damien Gilliams 0 0 0 0
Clint Phipps 0 0 0 0
Christopher Robert Nunn 0 0 0 0
Bob McPartlan 0 0 0 0
Charter Amendment Question #1 Providing Local Public Services ... (Vote for 1)
Yes 0 0 0 0
No ._. 0 _. 0 0. _ 0
Charter Amendment Question #2 Require Elected or Appointed ... (Vote for 1)
Yes 0 0 0 0
No --- o o _-- 0 0
Charter Amendment Question #3 Add Mayor has the Power... (Vote for 1)
Yes ..0— 0 0 0.
No I _..0 0 0
Charter Amendment Question #4 Provide for Suspension, a ... (Vote for 1)
Yes 0 0 0 0
No 0 0 ' --0 ------, 0
Charter Amendment Question #5 Limit Special Meeting to ... (Vote for 1)
Yes 0 0 0 0
No 0 0 0 0
Charter Amendment Question #6 Adjust Days for Candidates ... (Vote for 1)
Yes 0 0 0 0
No 0 0 0 0
Charter Amendment Question #7 Outcome for a Tie Vote Shall ... (Vote for 1)
Yes. .0 0 _ _0 _ 0
Ballots
Overvoted With
Undervoted Without
Choice With Contest
Votes
Vote for this Choice
Vote for this Choice
No 0
0
0
0
Charter Amendment Question H8 What to Do When ...
(Vote for 1)
Yes 0
0
0
0
No 0
0
0
0
City Council Member (Vote for 2)
Tracey Zudans 0
0
0
0
Taylor Dingle 0
0
0
0
Rey Neville 0
0
0
0
Ken Daige 0
0
0
0
John E. Cotugno 0
0
0
0
Charles R. Wilson 0
0
0
0
Brian Heady 0
0
0
0
City of Vero Beach Referendum Lease of Portion (Vote for 1)
Yes 0
0
0
0
No 0
0
0
0
1 to 31 of 31
INDIAN RIVEN COUNTY
SUPERVISOR
_* of ELECTIONS
L E 5 L I E N O 5 5 W A Y 5 W A N
OATH FOR ALL PARTICIPANTS
PRE -ELECTION LOGIC & ACCURACY TEST OF TABULATION EQUIPMENT
SEBASTIAN AND VERO BEACH MUNICIPAL ELECTION
November 2, 2021
Except as otherwise specifically set forth and declared in this Certificate, in our individual presence
and sight, no memory sticks or ballots were in any manner altered or tampered with by any person,
and no person touched any memory sticks or ballots, except a person authorized to do rso.
(Print/Name)
Ari+ita 1rPP,n
r.�JC)SS-IN 1-i (t.UW •.-GJ
�.4�C4i�f T�jz_
�avnm�t �Jur51L�
Ann c U(Xvi's
A/4��/ //`rvr.7z
�� 4 W �f dti/! {YE7✓
"'bIC/'ti Jyo c f'Tv
Dated this 8'" Day of October, 2021
�Q 5u�OJA
Leslie Rossway Swan
Indian River County
Supervisor of Elections
^�.�. (Si gnat 7
; /1;1!i;6_
k ,aoIAa a VER couary
SUPERVISOR
of ELECTIONS
LESL IS R O 5 5 WAY SWAN
OATH FOR ALL PARTICIPANTS
PRE -ELECTION LOGIC & ACCURACY TEST OF TABULATION EQUIPMENT
SEBASTIAN AND VERO BEACH MUNICIPAL ELECTION
November 2, 2021
Except as otherwise specifically set forth and declared in this Certificate, in our individual presence
and sight, no memory sticks or ballots were in any manner altered or tampered with by any person,
and no person touched any memory sticks or ballots, except a person authorized to do so.
(Print Name)
lie lr-a: �Dt-_YA
Ch rr, VA b e. I
/�YrtoAR„+ ANI✓� ot-IFGEf�
11Q11/Pi�
Mtn, k
�-es I i �,. Q • 5 Wu�
Dated this 811 Day of October, 2021
Leslie Rossway Swan
Indian River County
Supervisor of Elections
(Signature)
r &M / :> I/ 16
C��CC v
• L11 �FA n.^