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HomeMy WebLinkAbout3rd quarter performance 2019 - 2020City Clerk's Office Performance 3rd Quarter Fiscal Year 2019/2020 Performance Report April, May, June Legislative Support Matters • City Clerk prepared agenda, attended/recorded three Regular City Council meetings, three special meetings • Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed • Five resolutions adopted by Council • Four proclamations prepared for presentation by Mayor • Provided monthly City calendars and revisions to Council, City staff and press • Coordinated attendance of clergy for Council meeting invocations • Distributed one Code and one LDC supplement Records Management Proqram • Responded to 99 public records requests • 116 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor. • Transferred and documented two bid records and eighteen Finance boxes for storage Election Matters • Pre -qualified two candidates for 2020 Election • Accepted two campaign treasurer's reports • Process and delivered first round petitions for Recall Campaign • Printed 18,000 Petition Recall Defense Statements Citv Board Matters • Noticed vacancies, prepared five board appointments, notified and provided info to appointees, updated Board Handbook and distributed pages • City Clerk prepared agenda, attended/recorded one CRA, one BOA within Council Meetings • Records Clerk published all scanned City board packets to City website, Facebook, Laserfiche and also provided to press and Council Cemetery Matters • Certificates of Interment Rights issued for 16 locations for a total of $17,200.00 • Scanned all cemetery records as sold or amended for permanent retention Personnel/Educational Matters • Records Clerk attended one project management meetings • City Clerk and Records Clerk attended CivicPlus Website Redesign Training Communitv Matters Responded to or forwarded CITYSEB emails to appropriate departments Installed sneeze guards, practicing CDC guidelines to prevent coronavirus infection