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Home My WebLink About2nd quarter performanceCity Clerk's Office Performance 2nd Quarter Fiscal Year 2020/2021 Performance Report January, February, March Legislative Support Matters City Clerk prepared agenda, attended/recorded six Regular City Council meetings Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed Six resolutions adopted by Council One ordinance adopted by Council Two ordinances passed on first reading Six proclamations prepared for presentation by Council Members Provided monthly City calendars and revisions to Council, city staff and press Four advertisements placed with TCPalm Coordinated attendance of clergy for Council meeting invocations Records Management Proqram Responded to 56 public records requests 63 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor Documents, maps, & surveys of stormwater, streets and personnel files were imported into Laserfiche for permanent and long term record Transferred and documented three bid records for storage Election Matters Assisted SOE with 2021 polling location changes Citv Board Matters Noticed vacancies, prepared five board appointments, notified and provided info to appointees, updated Board Handbook and distributed pages City Clerk prepared agenda, attended/recorded three CRA and one and one CRA Workshop City Clerk prepared agenda, attended/recorded four Charter Review Committee meetings Records Specialist was the facilitator at four Charter Review Committee meetings Records Specialist published all scanned City board packets to City website and Laserfiche and provided to press and Council Coordinated board/committee meeting minutes between staff and technical writer Cemetery Matters Certificates of Interment Rights issued for 21 locations for a total of $31,300. Scanned all cemetery records as sold or amended for permanent retention Personnel/Educational Matters Records Specialist attended two Project Management meetings Administered oath to two Police Officers City Clerk attended Leadership Training on March 15, 2021 Coordinated carpet replacement with Facilities Maintenance, MIS Division Packed offices for furniture removal to replace carpet Communitv Matters Responded to or forwarded CITYSEB emails to appropriate departments Coordinated use of Chambers for FDOT public workshop Coordinated use of Chambers for IRC North County Septic to Sewer public workshop