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HomeMy WebLinkAbout10-29-2021 MinutesCITY OF SEBASTIAN POLICE PENSION BOARD MINUTES OF REGULAR MEETING OCTOBER 29, 2021 Call to Order -- Chairman Tim Wood called the meeting to order at 10:00 a.m. II. Roll Call Present: Board Members: Detective Ken McDonough Mr. Paul Williamson Ms. Andrea Ring Captain Tim Wood Also Present: Bonni Jensen, Klausner, Kaufman, Jensen & Levinson, Attorney for the Board of Trustees (Zoom) Ken Killgore, Plan Administrator Cynthia Watson, Human Resources Manager Joseph Perez, AV Technical Assistant Janet Graham, Technical Writer (Zoom) III. Vote to Excuse Absent Board Members Chairman Wood announced that there are no absent Board members. IV. Public Input There was no one present in chambers or on Zoom who wished to speak V. New Business A. Vote to affirm Tim Wood as an elected Board Member for a four-year term Mr. Killgore reviewed that Tim Wood's four-year position was up this month. He asked Detective McDonough to describe what was done to secure nominations for this position. Detective McDonough described that he had inquired of Captain Wood if he would be willing to take on another four years, to which Captain Wood responded in memo form that he was interested. A memo as well as an email were sent out to the members inquiring if anyone else desired to fill the position. Nobody responded in the timeframe given. The timeframe expired, and no one showed interest. POLICE PENSION BOARD PAGE 2 MINUTES OF REGULAR MEETING OF OCTOBER 29, 2021 Captain Wood called for a motion affirming that Captain Wood will be on the Board for another four-year term. A motion affirming that Captain Wood serve on the Board for another four-year term was made by Mr. Williamson, seconded by Ms. Ring, and approved unanimously via voice vote. B. Discussion and vote to hold future meetings at 6:00 p.m. Mr. Killgore stated that there was a gentleman who had a lot of experience and was interested in filling the vacant Board seat. However, he took anotherjob, and he cannot get away during the daytime. Mr. Killgore stated that it was thought generally for citizen members a night-time meeting would draw some candidates who would not otherwise be able to serve because of the schedule. Mr. Killgore said he consulted Ms. Jensen as well as Morgan Stanley as far as their scheduling to attend at night-time meetings. It was the consensus that they would accommodate the Board if that was what they wanted to do. In talking to the City Clerk regarding the scheduling of night-time meetings here at City Hall, the facility is used during most nights other than Thursdays. On Thursdays the Marine Resources Council uses the City Chambers. They are usually out of here by 4:30, so perhaps a meeting could be held as early at 5:00 p.m. on a Thursday night once quarterly for the regularly scheduled meetings. He added that the City has a policy that meetings start at 6:00 p.m., but this Board is independent of the municipality. He called for questions/comments from the Board members. Ms. Jensen clarified that if there are only three trustees that comprise the Board, any vote must be unanimous. Otherwise, three trustees constitute a quorum. Ms. Ring stated that there are some citizens who cannot drive at night in addition to the citizens who cannot come during the day. She herself has a difficult time driving at night, as at 6:00 p.m. it is dark during the winter. She suggested moving it up to 5:00 p.m. It was the consensus of the other Board members that 5:00 would be acceptable. Captain Wood called for a motion. A motion keeping the schedule at 10:00 a.m. was made by Ms. Ring and seconded by Detective McDonough. After discussion, Ms. Ring withdrew her motion, and Detective McDonough withdrew his second. Following more discussion, Captain Wood made a motion that the meetings in the future be held at 5:00 p.m. on Thursdays, which was seconded by Detective McDonough and approved unanimously via voice vote. Mr. Killgore stated that he will confer with the City Clerk's office as to whether it is possible to move the December 10 meeting to December 16' at 5:00 p.m. Mr. Killgore stated he will send out an email to Morgan Stanley and anyone else Involved describing the change in the time and date for the December meeting. VI. Board Member Reoorts and Comments — None VII. Plan Administrator Reoorts and Comments — None POLICE PENSION BOARD PAGE 3 MINUTES OF REGULAR MEETING OF OCTOBER 29, 2021 Vill. Next Scheduled Quarterly Meetina: Thursday, December 161h, 2021 IX. Adioum There being no further business, Chairman Wood adjourned the meeting at 10:25 a.m. By: `7 /I Date: /a/2Z/Zuz/ jg " After the meeting was adjourned it was noted that David Puscher had entered the meeting via Zoom, but he indicated he did not wish to speak.