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HomeMy WebLinkAboutRFQ 22-04 Bid Document REQUEST FOR QUALIFICATIONS RFQ #22-04 DESIGN-BUILD HANGAR C, OFFICE IMPROVEMENTS EVENT DATE TIME RELEASE DATE: Thursday, December 23, 2021 - MANDATORY PRE-PROPOSAL CONFERENCE: Wednesday, January 12, 2022 10:00 AM LOCAL TIME QUESTIONS DUE DATE/TIME (DEADLINE): Thursday, January 20, 2022 2:00 PM LOCAL TIME DUE DATE/TIME: Thursday, January 27, 2022 2:00 PM LOCAL TIME PROPOSED SCHEDULE* 1ST EVALUATION MEETING: TBD TBD 2ND EVALUATION MEETING, if applicable: TBD TBD RECOMMENDATION ON RANKING: Council Meeting at City Hall 1225 Main Street Sebastian, Florida 32958 TBD TBD *The City reserves the right to delay or modify scheduled dates and will notify Proposers of all changes. Dates in this schedule may be amended by the City; it is the Proposer’s responsibility to check for any changes. In accordance with the Americans with Disabilities Act, any person who believes he or she has a disability requiring the use of a special accommodation at the pre-proposal conference or proposal opening should contact the City of Sebastian at 772-388-8231, at least five (5) days prior to the event to advise of his/her special requirements. Contact Person Don Wixon, Procurement/Contracts Manager Email: dwixon@cityofsebastian.org RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 2 of 26 REQUEST FOR QUALIFICATIONS The City of Sebastian is requesting proposals from qualified and well established Design-Build Firms (DBF) to provide design and build services for Hangar C, Office Improvements. The Design-Build Firms must have a proven track record of success on projects involving general construction design and engineering with emphasis on Redesigning offices and Airport Hangars. All proposals shall be due no later than Thursday, January 27, 2022 by 2:00, Local Time. Proposals can be submitted to the City of Sebastian, Procurement Division in-person (physically) or mailed. All proposals shall contain one (1) clearly marked original, four (4) copies and one (1) electronic copy on a USB drive. All in-person (physical), or mailed submissions must be delivered to the following: City of Sebastian ATTN: Procurement Division 1225 Main Street Sebastian, Florida 32958 RFQ documents and any addenda may be obtained from the City’s website (www.cityofsebastian.org), and DemandStar (www.demandstar.com). It shall be the sole responsibility of the Proposer to determine if any addenda have been issued prior to submitting the proposal. A MANDATORY Pre-Proposal meeting will be held on Wednesday, January 12, 2022, at 10:00 AM, Local Time, in the City of Sebastian Council Chambers at City Hall, located at 1225 Main Street, Sebastian, Florida 32958. To have their proposal considered, prospective proposers MUST to attend this conference in person or via Zoom. Questions concerning the project and proposal requirements will be addressed at this time. ZOOM information is as follows: Meeting ID: 876 8025 5853 Passcode: 276017 Click here to join the Mandatory Pre-Proposal ZOOM Meeting. Any and All questions concerning this RFQ should be emailed ONLY to Don Wixon at dwixon@cityofsebastian.org no later than Thursday, January 20, 2022, by 2:00 PM, Local Time. All communication regarding this RFQ shall be directed to the same point of contact. Contact by a Proposer (or anyone representing a Proposer regarding this RFQ with the City Council or a City employee/representative other than the point of contact listed above, SHALL BE GROUNDS FOR DISQUALIFICATION. THE CITY RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS, OR TO ACCEPT ANY PROPOSAL OR PORTION THEREOF DEEMED TO BE IN THE BEST INTEREST OF THE CITY, AND TO WAIVE ANY NON-SUBSTANTIAL IRREGULARITIES. Late PROPOSALS will not be accepted. By: Don Wixon Procurement/Contracts Manager Publish: Publication in the Indian River Press Journal Date: Friday, December 23, 2021 The City of Sebastian supports Equal Opportunity Employment, Fair Housing, Drug Free Workplace and Providing Handicapped Access. RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 3 of 26 STATEMENT OF NO RESPONSE If your firm does not intend on submitting a proposal, please complete and return this form prior to the Solicitation Opening date shown herein. Return by email (dwixon@cityofsebastian.org) or by mail to: CITY OF SEBASTIAN ATTN: PROCUREMENT DIVISION 1225 MAIN STREET SEBASTIAN, FLORIDA 32958 Company Name: Company Address: Phone Number: We are not responding to RFQ #22-04, Design-Build Hangar C, Office Improvements for the following reason(s) (mark all that applies): Do not offer the good(s) or service(s) required Our schedule would not permit us to perform responsibly Unable to meet specifications/scope of services Unable to meet minimum requirements Insufficient time allowed for preparation of response Project/Budget too small Specifications unclear – too vague, rigid, etc. (please explain below) Other (please specify below) REMARKS ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ _____________________________ Signature _____________________________ Print Name / Title _____________________________ Date RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 4 of 26 TABLE OF CONTENTS REQUEST FOR QUALIFICATIONS ............................................................................................................. 2 STATEMENT OF NO RESPONSE ............................................................................................................... 3 TABLE OF CONTENTS ................................................................................................................................ 4 DEFINTIONS ................................................................................................................................................ 4 1. SECTION 1 – SOLICITATION INFORMATION .................................................................................... 5 2. SECTION 2 – PROPOSAL FORMAT & REQUIREMENTS ................................................................. 7 3. SECTION 3 – EVALUATION CRITERIA .............................................................................................. 9 4. SECTION 4 – GENERAL CONDITIONS ............................................................................................ 10 5. SECTION 5 – REQUIRED FORMS .................................................................................................... 17 PROPOSAL CHECKLIST ........................................................................................................................... 17 CONTACT INFORMATION SHEET ........................................................................................................... 18 ADDENDA ACKNOWLEDGEMENT…………..……......………………………………………………………..19 SUB-CONSULTANT LIST ........................................................................................................................... 20 REFERENCE LIST...……………………………………………………………………………………………….21 PROPOSER’S DISCLOSURE FORM ........................................................................................................ 22 E-VERIFY ACKNOWLEDGMENT .............................................................................................................. 23 NOTIFICATIONS AFFIDAVIT ..................................................................................................................... 24 SOLICITATION INFORMATION........................................................................................................25 SAMPLE DESIGN, HANGAR C, OFFICE IMPROVEMENTS ……...……...………………....…….....……..26 DEFINTIONS Request for Qualifications (”RFQ”): This Solicitation document, including any and all addenda. Proposal: Submission in response to this RFQ. Proposer: Person or firm submitting a Proposal in response to this RFQ, “pre-award”. Engineer or Design Build Firm (DBF): A Selected Proposer that meets the scope of services and is awarded a contract to provide the goods or services to the City, “post-award”. City: Refers to the City of Sebastian. Contract or Agreement: Request for Qualifications, all addenda issued thereto, all affidavits, the signed agreement, and all related documents that comprise the totality of the contract or agreement between the City and the Engineer or DBF. Responsible Proposer: A proposer that has the integrity, reliability and capability in all respects to perform in full the contract requirement as stated in the RFQ. Responsive Proposer: A proposer whose proposal fully conforms in all material respects to the RFQ and its entire requirement, including form and substance. Days: Refers to calendar days, unless otherwise stated. Shall, Must & Will: Interpreted as mandatory language. P RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 5 of 26 1. SECTION 1 – SOLICITATION INFORMATION 1.1 SCOPE OF SERVICES The City of Sebastian is requesting proposals from qualified and well-established Design-Build Firms (DBF) to provide design and construction involving Hangar C, Office Improvements. This project includes major remodeling to an existing 15,000SF metal building structure to create air-conditioned space for classrooms and offices. The remodeling includes the redesign of storage space and existing offices. At least one of the following disciplines shall be available from the Proposer’s “In-House” staff, Mechanical or Architectural Engineering. The Design Build Firm (DBF) must have a proven track record of success on projects involving the Engineering discipline on staff, specializing in Building and Remodeling Offices and Storage Space. The Proposers shall select a team of professionals capable of performing the Design Build services in an efficient and effective manner and in the best interest of the City; providing successful, on-time and on-budget project delivery. The City places significant value on high quality work and performance, timely access and response, scheduling and cost concerns and communication. 1.2 MINIMUM REQUIREMENTS Each firm must satisfy the minimum requirements listed below to be considered. Firms that do not meet the minimum requirements as determined by the City, at its sole discretion, will be deemed non-responsive and not considered for award. All decisions made by the City shall be final. All Proposers must demonstrate the following: 1. Currently licensed in the State of Florida as a Professional Engineer in accordance with Section 471.023, Florida Statue; and 2. Principal Office within 150 miles of City Hall; and 3. A minimum of five (5) years’ experience in Commercial Building & Remodeling construction; and 4. Experienced and qualified team of professionals capable of performing the required services; and 5. Insured and meeting insurance requirements applicable to perform the scope of services. 1.3 AGREEMENT TERM AND RENEWALS The effective date of the agreement will be on or before February 16, 2022, with intended completion within Ninety (90) days following issuing of the Notice to Proceed (NTP). The City reserves the right to extend these dates, at its sole discretion. The Guaranteed Maximum Price (GMP) price will be discussed and negotiated for the Project following approval of the ranking of the Proposers and authorization to begin negotiations by the City Council. Prior to negotiations, the top ranked Design Build Firm (DBF) will provide a Schedule of Values to the City of Sebastian. The total of the Schedule of Values including a 15% contingency will be the guaranteed maximum price (GMP) contract amount. In accordance with (IAW) Florida State Statute 287.055 (5), Consultants Competitive Negotiations Act (CCNA), the proposed Guaranteed Maximum Price (GMP) price will be negotiated with the most qualified firm for a price which the City determines is fair, competitive, and reasonable in order to reach an agreed upon fee, terms and conditions. This negotiation will be conducted for no more than three (3) weeks maximum, with the top ranked firm. If the City is unable to negotiate a satisfactory contract with the firm considered to be the most qualified at a price the agency determines to be fair, competitive, and reasonable, negotiations with that firm must be RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 6 of 26 formally terminated, IAW F.S. 287.055 (5). The agency shall then undertake negotiations with the second most qualified firm. 1.4 DESIGN BUILD FIRM (DBF) RESPONSIBILITY The Design Build Firm (DBF) shall be responsible for all design works, and preparations of documentation related to obtaining construction permits, as required by the Sebastian Building Department.. The DBF shall be responsible for compliance with all applicable local, state, and federal requirements regarding design, and construction code requirements relative to Project management, and coordination with other agencies and entities, utilities, as needed to carry out the construction of the project. Also, the Design Build Firm (DBF) shall examine the Contract Documents and the site of the proposed work carefully before submitting a Proposal for the work contemplated and shall investigate the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished and as to the requirements of all Contract Documents. Written notification of differing site conditions discovered during the design or construction phase of the Project will be given to the City’s Project Manager. The DBF shall base their proposal on their own opinion of the conditions likely to be encountered. The submission of a proposal is prima facia evidence that the DBF has made an examination as described in this provision. Further, the DBF shall demonstrate good Project management practices while working on this Project. These include communication with the City and others as necessary, management of time and resources, and documentation. The DBF shall retain Project records for a minimum of five (5) years from Project Final Acceptance. The DBF shall store all records securely and shall be available for request of records. This Contract is subject to the following: • A determination of allowable costs in accordance with federal cost principles will be performed. • This proposal will not limit project to domestic owned contractors. • Public agency and publicly owned equipment are not allowed on this Contract. • This contract will not allow Contractor Purchased Equipment for State or Local Ownership. • Contract will not allow Owner Force Account/Cost Effective justification. • Local state hiring preference and local state produced materials preference is not allowed. • State, Local Owned, Furnished, Designated Materials are not allowed. • This contract does not include incentives or disincentives for completion of work. • A GMP that meets the final budget allowance for this project END OF SECTION RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 7 of 26 1. SECTION 2 – PROPOSAL FORMAT & REQUIREMENTS The Proposal shall be limited to no more than twenty (20) pages (NOT including the required forms listed in Section 2.9). Any responses exceeding twenty (20) pages, NOT including the required forms, will be considered non-responsive. 2.1 COVER LETTER Proposer shall submit a letter of interest signed by an authorized representative that can contractually obligate and bind the firm. The Proposer or authorized representative is attesting that the information provided is current and factual. The letter shall include: • Date • Legal name and address of firm (former name, if applicable) • Contact Information for firm’s representative (telephone number and email address) • Proposer’s federal taxpayer identification number • Confirmation of firm meeting ALL minimum requirements listed in Section 1.2, above • Location(s), identify main office location if various locations • Type of ownership, if applicable (small business, small disadvantaged business or women- owned business) • Describe and give status of any prior or pending litigation or investigation, either civil or criminal, which may affect the performance of the Services to be rendered herein. Include any actions within the last three (3) years involving the Proposer, any of its employees (while in the performance of their duties), as well as Sub-contractors or Sub-consultants the Proposer intends to use on this project. 2.2 TABLE OF CONTENTS Include a clear identification of the materials included in the Proposal by numbering them and providing the proper page number. QUALIFICATIONS 2.3 FIRM QUALIFICATIONS • Company Information (history, length of existence & business structure). • Relevant Project Experience (Design Build Contracts as well as the redesigning of Airport Hangars Storage Areas and Office Space). • Completed projects within the last five (5) years that are similar to the scope listed herein (governmental agency projects preferred). List if the project was completed on schedule, within budget and the number and amounts of change order(s) associated with each. • Mention unique resources that may yield relevant added value, cost savings or efficiency to the services provided. If applicable, include past projects for the City of Sebastian. NOTE: THE USE OF PAST PROJECT PHOTOS, RENDERINGS AND GRAPHICS ARE HIGHLY ENCOURAGED. 2.4 TEAM QUALIFICATIONS • Total number of personnel to be assigned to this project • Management’s Credentials • Project Personnel Credentials and their assignments • Sub-Consultant/Contractor Credentials and their assignments • Organizational Chart of Entire Firm highlighting Personnel being assigned. NOTE: CREDENTIALS INCLUDE: specialized qualifications, education and experience. Brief background outlines shall cover relevant work performed within the last ten (10) years. Provide the Florida registration numbers of professional personnel. Resumes shall not exceed one (1) page per person. RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 8 of 26 COMPLETED DESIGN-BUILD PROJECTS & INTENDED SCHEDULE 2.5 SIMILAR DESIGN-BUILD PROJECTS COMPLETED & INTENDED SCHEDULE & APPROACH • List any Similar Design-Build Projects you company has completed within the last five (5) years. 2.6 INTENDED SCHEDULE & APPROACH • Intended Schedule for completing the work no later than May 15, 2022, and • Technical Approach for completing this Design Build project. REFERENCES 2.7 REFERENCE LETTERS Proposer shall include three (3) reference letters from clients of projects of similar size and scopes involving the design and build of Hangar C, Storage Areas and Office Space. Reference letters shall be on the reference’s company letterhead with point of contact information and must be signed. The letter should speak to the firms Design Build capabilities including design phase, construction phase, communication and overall experience of performance. REQUIRED FORMS 2.8 FORMS All Forms required by the RFQ shall be fully executed by the Proposer and submitted. Contact Information Sheet – FORM A Proposer’s Disclosure– FORM E Addenda Acknowledgement – FORM B E - Verify– FORM F Sub-Consultant/Contractor List– FORM C Notifications Affidavit– FORM G Reference List – FORM D 2.9 INSURANCE A Certificate of Insurance (COI) is required in the proposal. NOTE: All coverages shall name the City as “additional insured.” The following insurance should be obtain and maintain, during the term of this agreement: Comprehensive Liability: Not less than $1,000,000 Combined Single Limit per each occurrence. Professional Liability: (Errors & Omissions) Not less than $1,000,000 per each occurrence, covering any damages caused by an error, omission or any negligent acts. Automobile Liability: Not less than $1,000,000 Combined Single Limit. Worker’s Compensation: In accordance with Florida Statutes 440 END OF SECTION RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 9 of 26 3. SECTION 3 – EVALUATION PROCESS DURING THE EVALUATION PROCESS AND UNTIL APPROVAL OF THE RANKING HAS BEEN MADE BY CITY COUNCIL, PROPOSERS ARE PROHIBITED FROM DISCUSSING ANYTHING CONCERNING THIS RFQ WITH CITY STAFF, ANY MEMBER OF THE EVALUATION COMMITTEE, OR CITY COUNCIL. 3.1 EVALUATION CRITERIA The Best Value Evaluation System is being used and looks at various criteria to evaluate and rank the proposals. It is a subjective process that reviews all proposals to determine which proposal provides the best value to the City. The establishment, application and interpretation of the evaluation criteria below, shall be solely within the discretion of the City. Weight for each criterion is shown below. Evaluators will be responsible for giving a score (0-4). See Scale below for point determination. Criteria (a) Weight (b) Score (0-4) (a) x (b) Weighted Score Firm Qualifications 30 Team Qualifications 30 Similar Design-Build Projects 30 References 10 100 Total MBE/WBE/DBE Business (only used in the event for a tie) - +5 points to the Final Score Scale 0 (0%) – Non-Responsive 1 (25%) – Missing/Lacking/Insufficient Evidence Provided 2 (50%) – Partial/Basic Evidence Provided 3 (75%) – Sufficient/Adequate/Appropriate Evidence Provided 4 (100%) – Exceeds/Outstanding/High Level Evidence Provided 3.2 EVALUATION OF PROPOSALS 3.2.1 All proposals submitted on time will first be reviewed by the Procurement Division to determine responsiveness - if minimum requirements are met. 3.2.2 The Evaluation Committee will independently review and evaluate all responsive proposals received based on the criteria above and discuss at the initial Evaluation Committee Meeting. With consensus of the Evaluation Committee, either a recommendation for the ranking will be made to City Council or a request for the top ranked firms to give oral presentations may be made. THE CITY RESERVES THE RIGHT, AT ITS SOLE DISCRETION, TO WAIVE IMMATERIAL IRREGULARITIES IN THE PROPOSALS IF IN THE BEST INTEREST OF THE CITY. THE CITY RESERVES THE RIGHT TO DETERMINE, AT ITS SOLE DISCRETION, WHETHER THE CRITERION IS SATISFACTORILY MET BASED ON THE SCALE ESTABLISHED IN THIS RFQ. THE CITY RESERVES THE RIGHT TO SEEK CLARIFICATION FROM ANY PROPOSER(S). 3.2.3 The selection and negotiation process for this project is in accordance with Florida Statutes Section 287.055 (4) & (5), Consultants’ Competitive Negotiation Act (CCNA). 3.3 AWARD The purpose of this RFQ is to rank the Proposers for providing the services mentioned above in Sections 1.1 & 1.5. It is most common, not guaranteed, that the Proposer(s) who score the highest number of points will be recommended to City Council. THE CITY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL PROPOSAL S DEEMED AS NOT RESPONSIVE. THE CITY RESERVES THE RIGHT TO CANCEL THIS RFQ AND RE-SOLICIT OR NOT RE-SOLICIT AS DETERMINED TO BE IN THE CITY’S BEST INTERESTS. END OF SECTION RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 10 of 26 4. SECTION 4 – GENERAL CONDITIONS 4.1 CONE OF SILENCE Potential Proposers shall not communicate in any way with City staff or the City Council other than the primary contact listed herein. This restriction shall be effective from the time of advertisement until an award is made by the City Council. Such communication may result in disqualification. 4.2 ADDENDA Addenda may be issued in response to any inquiry received by the Question/Answer deadline date and time specified herein or to provide revisions, additions, deletions, clarification, etc. Addenda shall become part of and have precedence over anything shown or described otherwise. If not mentioned in the addenda, all other documents, specifications, drawings, terms and conditions remain the same. It is the Proposer’s responsibility to ensure receipt of all addenda and acknowledge all addenda issued. Where there appears to be a conflict between Solicitation and any addenda, the last addendum issued shall prevail. 4.3 CONFIDENTIAL INFORMATION Pursuant to Section 119.071, Florida Statutes, if there is any of the information contained in a response that a Proposer feels is “confidential” and exempt from the Public Records Law (i.e. financial statements), the Proposer must in the response specifically identify the material which is deemed to be exempt and cite the legal authority for the exemption, otherwise, the City will treat all materials received as public records. Therefore, any submitted financial statements that the Proposer wishes to remain confidential shall be submitted in a sealed opaque envelope and marked “Confidential Financial Statement Enclosed.” By submission of a response to this RFQ the proposer agrees to indemnify and hold the City harmless should any information marked as confidential knowingly or unknowingly be released as the result of a public records request. 4.4 QUESTIONS AND/OR REQUESTS FOR CLARIFICATION Any questions and/or requests for clarification regarding this Solicitation shall be submitted in writing to Don Wixon, Procurement/Contracts Manager via email at dwixon@cityofsebastian.org. Proposers must clearly understand that the only official answer or position of the City will be the one issued by the Procurement/Contracts Manager via an Addendum. The Solicitation number and title shall be referenced on all correspondence, include locating information for each question in order to ensure that questions asked are responded to correctly. All questions must be received no later than the time and date specified in the RFQ. All responses to questions/clarifications will be published in the form of an Addendum. NO QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER SAID DEADLINE (Thursday, January 20, 2022). Addendum(s) will be made available on the City’s website, www.cityofsebastian.org, or www.demandstar.com and it is the Proposer’s sole responsibility to assure receipt of all (if any) Addenda. 4.5 PROPOSALS NOT CONSIDERED Proposers not considered are late submissions, telegraphed, emailed or faxed proposals and proposals which do not conform to the instructions contained in the Request for Qualifications. However, Proposals may be withdrawn by fax or email, provided that such notices are received prior to the Solicitation Opening date and time and confirmed by a telephone call. 4.6 LATE PROPOSALS Late proposals will not be opened. Proposers have the option of picking up or paying for the mailed return of the unopened proposal. If this option is not exercised within five (5) days of the Solicitation Opening, the late unopened Proposal will be disposed of. 4.7 SOLICITATION OPENING Solicitation opening will ONLY be held for the construction of Hangar C, Office Improvements. RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 11 of 26 4.8 PROPOSAL GUARANTEE After a GMP Proposal is negotiated, the Proposer warrants that the unit prices, terms, and conditions quoted in the Cost Proposal and Schedule of Values will be firm for acceptance for a period of not less than ninety (90) days from the solicitation opening date. Such unit prices, terms and conditions will remain firm for the contract period. 4.9 REJECTION OF PROPOSAL The City reserves the right to reject any and all Proposals, to waive any and all informalities not involving price, time, or changes in the work, and to negotiate contract terms and conditions with the top ranked Proposer IAW F.S. 287.055 (5), and the right to disregard all non-conforming, non-responsive, imbalanced, or conditional Proposals. More than one Proposal from an individual, firm or association under same or different names, will not be considered. Any or all Proposals will be rejected if there is reason to believe that collusion exists among the Proposers, and no participants in such collusion will be considered in future Proposals for the same work. 4.10 CORRECTIONS, CANCELLATION, & WITHDRAWAL Proposers may be asked to provide further information after the solicitation opening to determine the responsibility of the vendor. 4.10.1 Waiver of Technicality: Information shall not be considered after the solicitation opening if it has been specifically requested to be provided with the Proposal as this becomes a matter of responsiveness. The Proposal shall be considered responsive if it substantially conforms to the requirements of the RFQ. THE CITY MAY WAIVE ANY INFORMALITY, TECHNICALITY, OR IRREGULARITY ON ANY PROPOSAL, IN IT’S SOLE DISCRETION. A minor or non- substantive lack of conformity may be considered a technicality or irregularity which may be waived by the City. 4.10.2 Mathematical Errors: Errors in extension of unit prices or in mathematical calculations may be corrected. In cases of errors in mathematical computations, the unit prices shall not be changed. 4.10.3 Cancellation or Postponement: The City may cancel or postpose the solicitation opening or cancel the RFQ in its entirety prior to award. 4.10.4 Withdrawal: Prior to any published proposal opening date and time, a Proposer may withdraw his or her Proposal in writing. A fax or email is permitted for this purpose, provided it is confirmed by a telephone call. 4.10.5 Amendments: Prior to the published Solicitation Opening date and time, a Proposer may amend the Proposal provided that it is in writing, in a sealed envelope, and identified. 4.11 EXCEPTIONS TO SPECIFICATIONS Request for exceptions to the specifications shall be listed in the Proposal and shall reference the section. Any exceptions to the General or Special Conditions may be cause for the Proposal to be considered non-responsive. 4.12 SUBCONTRACTORS AND EMPLOYEES The Proposer is required to identify any and all Sub-consultants that will be used in the performance of the proposed Agreement and to clearly identify in their Proposal the percentages of Work to be performed by their Sub-consultants. 4.13 RFQ AWARD The contract/agreement will be awarded to the most responsive and responsible Proposer(s) whose proposal, conforming to the specifications and terms the City considers is most advantageous. The Procurement/Contracts Manager shall issue a Notice of Award to the successful Proposer and post the results on the City’s website and DemandStar. RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 12 of 26 4.14 WAIVER OF IRREGULARITIES The City, in its sole discretion, may waive minor informalities or irregularities in Proposals received where such is merely a matter of form and not substance, and the correction or waiver of which is not prejudicial to other Proposers. Minor irregularities are defined as those that will not have an adverse effect on the City's interest and will not affect the price or terms of the Proposer by giving a Proposer an advantage or benefit not enjoyed by other Proposers. 4.14.1 In no event will any such elections by the City be deemed to be a waiving of the required criteria for the requested services. 4.14.2 The Proposer(s) who are selected for the Project will be required to fully comply with the Project criteria, regardless that the Solicitation may have been based on a variation. 4.14.3 Proposers shall identify separately all innovative aspects as such in the technical Solicitation. Innovation should be limited to Proposers means and methods, approach to Project, use of new products, and new uses for established products. 4.15 DELETION OR MODIFICATION OF SERVICES The City reserves the right to delete or modify any portion of the contracted services at any time without cause, and if such right is exercised by the City, the total costs shall be adjusted at the same ratio as the estimated costs of the Services. 4.16 AVAILABILITY OF FUNDS The obligations of the City of Sebastian under this award are subject to the availability of funds lawfully appropriated for its purpose by the City of Sebastian City Council. 4.17 COUNCIL MEETING The Proposer must be available to attend City Council meetings, when required. The Proposer must be prepared to answer any questions and/or provide a presentation, if requested, by City Council and/or by an authorized City representative(s). The awarded Proposer is not required to attend the City Council meeting for the approval of the rankings, but attendance is welcome. The date and time of the City Council meeting will be publicly noticed. 4.18 NOTICE TO PROCEED The Contractor shall not commence any Work, nor enter a Worksite, until a written Notice to Proceed (NTP) directing the awarded Proposer to proceed with the Work has been issued by the City; provided that such notification shall be superseded by any emergency work that may be required in accordance with the provisions included elsewhere in this RFQ and resulting Contract. 4.19 METHOD OF PAYMENT 4.19.1 Florida Prompt Payment Act Payment shall be made in accordance with Section 218, Part VII of the Florida Statutes. 4.20 SALES TAX Although the City of Sebastian is exempt from Federal and State Sales and Use taxes, Proposals, Contractors or Vendors doing business with the City are NOT exempted from paying said taxes to their supplier for goods or services purchased to fulfill the contractual obligations with the City, nor shall any Contractor or Vendor be authorized to use the City’s Tax Exemption Number in securing such materials. 4.21 TERMINATION FOR CAUSE OR CONVENIENCE The agreement resulting from this RFQ can be terminated immediately for cause if Proposer/Contractor is found to have failed to perform services in a manner satisfactory to the City; or for convenience upon thirty (30) days’ written notice to the Proposer. In the event of termination, the Proposer/Contractor shall be compensated for all services performed to the City’s satisfaction. The City shall be sole judge of non-performance. RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 13 of 26 4.22 CO-OPERATIVE/PIGGYBACK PURCHASING It is the intent of the Request for Qualifications to secure goods or services to be used by the City of Sebastian. However, by virtue of making this Proposal, the Proposer accepts the right of other Government Entities to “piggyback” purchase from this proposal by mutual consent and where applicable by law. Any such purchase shall be separate and apart from the City of Sebastian, and the City assumes no liability for such action. 4.23 DISCRIMINATION The Proposer shall not practice or condone personnel or supplier discrimination of any nature whatsoever, in any manner proscribed by Federal or State of Florida laws and regulations. The City of Sebastian will not knowingly do business with vendors, proposers, or contractors who discriminate on those protected by state and federal law. Through the course of providing services to the City, Proposers/Contractors shall affirmatively comply with all applicable provisions of Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987 and the Florida Civil Rights Act of 1992, as well as all other applicable regulations, guidelines and standards. Any person who believes their rights have been violated should report such discrimination to the City. 4.24 PUBLIC RECORDS Section 119.01 Florida Statute, The Public Records Law, provides that municipal records shall at all times be open for personal inspection by any person. Information and materials received by the City in connection with all Proposer’ responses shall be deemed to be public record subject to public inspection and copying at the time the City posts notice of its decision or intended decision concerning contract awards, or thirty (30) days after the solicitation opening, whichever is earlier. IF THE PROPOSER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE PROPOSER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT, JEANETTE WILLIAMS, THE CITY CLERK AND CUSTODIAN OF PUBLIC RECORDS AT 772-388-8215 / EMAIL JWILLIAMS@CITYOFSEBASTIAN.ORG, CITY OF SEBASTIAN, 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958. 4.25 PUBLIC MEETING EXEMPTIONS In accordance with Fla. Stat. §286.0113, any portion of a meeting in which (1) negotiations with a vendor is conducted as part of the “competitive negotiation” process AND/OR (2) a vendor makes an oral presentation or answers questions as part of the “competitive solicitation” process, are exempt from public meeting requirements. However, a complete record shall be made of any portion of the exempt meeting; no portion may be held off the record. The recording of and any records presented at the exempt meeting are exempt from Fla. Stat. §119.071 until such time as the City posts notice of its decision or intended decision concerning contract awards, or thirty (30) days after the solicitation opening, whichever is earlier, at which point the complete record becomes public and subject to Section 119.01 Florida Statute, The Public Records Law. 4.26 PROTEST PROCEDURE Any Proposer who is aggrieved in connection with a competitive selection process may protest to the Procurement/Contracts Manager. The protest shall be submitted in writing within three (3) calendar days after the Proposer knows or should have known of the facts giving rise to the protest. If the protest is not resolved by mutual agreement or if the protestor disagrees with the decision of the Procurement/Contracts Manager, the protestor may appeal the decision to the City Manager, within seven (7) calendar days of initial decision. The decision of the City Manager shall be final. Stay of Procurement – In the event of a timely and properly filed protest, the Procurement/Contracts Manager shall not proceed further with the solicitation or award until all administrative remedies have been exhausted, or until the City Manager or City Council, as appropriate, makes a final determination on the record that the award of a contract is necessary to protect substantial interests of the City. RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 14 of 26 SECTIONS REFERENCED ON NOTIFICATIONS AFFIDAVIT ON PAGE 24 4.27 CONFLICT OF INTEREST The resulting agreement is subject to the provisions of Chapter 112, Florida Statutes. All Proposers/Contractors/Consultants must disclose within their proposal to the City of Sebastian the name of any officer, director, or agent who is also an employee of the City of Sebastian (hereinafter the “City”). Furthermore, all Proposers/Contractors/Consultants must disclose the name of any City employee who owns, directly or indirectly, an interest of more than five percent (5%) in the firm of any of its branches. Please submit to the City all information on any potential conflict of interest related to provision of the goods or services requested in this Solicitation. The purpose of this disclosure is to give the City the information needed to identify potential conflicts of interest for evaluation by the team members and other key personnel involved in the award of this contract. The term “conflict of interest” refers to situations in which financial or other personal consideration may adversely affect, or have the appearance of adversely affecting, an employee’s professional judgment in exercising any City duty or responsibility in administration, management, instruction, research, or other professional activities. 4.28 NO LOBBYING All Proposers/Contractors/Consultants or, and its officers, partners, owners, agents, representatives, employees or parties in interest are hereby placed on notice that any communication, whether written or oral, with City of Sebastian elected officials or any other staff or outside individuals working with the City in respect to this request (with exception of the Procurement Division personnel designated to receive requests for interpretation or corrections) is prohibited. These persons shall not be lobbied, either individually or collectively, regarding any request for proposals, qualifications and/or any other solicitations released by the City of Sebastian. To do so is grounds for immediate disqualification from the selection process. The selection process is not considered final until such time as the City of Sebastian, Mayor, and City Council have made a final and conclusive determination. 4.29 NO COLLUSION Proposer/Contractor/Consultant and its officers, partners, owners, agents, representatives, employees or parties in interest, swears and attests that it is fully informed respecting the preparation and contents of the attached Request for Qualifications, and of all pertinent circumstances respecting the provision of the goods or services to the City of Sebastian. The Proposal, or offer being made is genuine and is not collusive or a sham. By submitting a response to this RFQ, Proposer certifies that all information contained in the proposal is truthful to the best of their knowledge and belief. Proposer further certifies, under oath, that this proposal is made without any colluded, conspired, connived or agreed, directly or indirectly, with any other firm, person or corporation responding to this solicitation for the same product or service. 4.30 IMMIGRATION LAWS The City will not intentionally award City contracts to any Firm who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in an 8 U.S.C. Section 1324 a(e) (Section 274A (e) of the Immigration and Nationality Act (“INA”). Refer to E-Verify Acknowledgment in solicitation documents. 4.31 DRUG-FREE WORKPLACE In accordance with Florida Statute Section 287.087, Proposer/Contractor/Consultant certifies that the following: 4.31.1 A written statement is published notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace named above and specifying actions that will be taken against violations of such prohibition. RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 15 of 26 4.31.2 Employees are informed about the dangers of drug abuse in the work place, the firm’s policy of maintaining a drug free working environment, and available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug use violations. 4.31.3 Employees are notified that as a condition of working on the commodities or contractual services being solicited, they will notify the employer of any conviction of, plea of guilty or nolo contendere to, any violation of Chapter 1893, or of any controlled substance law of the State of Florida or the United States, for a violation occurring in the work place, no later than five (5) days after such conviction, and requires employees to sign copies of such written statement to acknowledge their receipt. 4.31.4 The employer imposes a sanction, or requires the satisfactory participation in, a drug abuse assistance or rehabilitation program, if such is available in the employee’s community, by any employee who is so convicted. 4.31.5 Makes a good faith effort to continue to maintain a drug free work place through the Implementation of the drug free workplace program. 4.32 PUBLIC ENTITY CRIMES A "public entity crime" as defined in Paragraph 287.133 (1) (g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. "Convicted" or "conviction" as defined in Paragraph 287.133 (1) (b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. “Affiliate” as defined in Paragraph 287.133 (1) (a), Florida Statutes, means: (1) A predecessor or successor of a person or a corporation convicted of a public entity crime, or (2) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime, or (3) Those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate, or (4) A person or corporation who knowingly entered into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months. Proposer certifies that neither the entity proposing, nor any of its officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989. Where the Proposer is unable to certify to all of the statement above, Proposer shall attach an explanation to this proposal. 4.33 DEBARMENT AND SUSPENSION Proposer certifies to the best of its knowledge and belief that it and its principals: 4.33.1 Are not presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; 4.33.2 Have not within a three-year period preceding this application been convicted of had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or Local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 16 of 26 4.33.3 Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and 4.33.4 Have not within a three-year period preceding this application had one or more public transactions (Federal, State or local) terminated for cause or default. Where the Proposer is unable to certify to all of the statements above, Proposer shall attach an explanation to this proposal. 4.34 SCRUTINIZED VENDOR Proposer certifies under penalties of perjury, as of the date of this solicitation to provide goods and/or services to the City of Sebastian, that it: 4.34.1 Does not participate in a boycott of Israel; and 4.34.2 Is not on the Scrutinized Companies that Boycott Israel List; and 4.34.3 Is not on the Scrutinized Companies with Activities in Sudan List; and 4.34.4 Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and 4.34.5 Has not engaged in business operations in Syria. Submitting a false certification shall be deemed a material breach of contract. The City of Sebastian shall provide notice, in writing, to the Contractor of the City’s determination concerning the false certification. The Contractor shall have ninety (90) days following the receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If the Contractor does not demonstrate that the City’s determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute § 287.135. Section 287.135, Florida Statutes, prohibits state agencies and departments, and local government entities from: 1) Contracting with companies for goods or services in any amount if at the time of proposing on, proposing a proposal for, or entering into or renewing a contract if the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel; and 2) Contracting with companies, for goods or services over $1,000,000.00 that are on either the Scrutinized Companies with activities in the Iran Petroleum Energy Sector list, created pursuant to Section 215.473, Florida Statute, or are engaged in business operations in Syria. 4.35 PERFORMANCE EVALUATION A City designee will evaluate the services provided under this solicitation, noting the overall service performance of the Proposal/Contractor/Consultant. Firm acknowledges that performance ratings will be used to evaluate the Proposal’s/Contractor’s performance and conformance to contract requirements, specifications and standards of good workmanship. END OF SECTION RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 17 of 26 5. SECTION 5 – REQUIRED FORMS LLLLL JJJ PROPOSAL CHECKLIST Please use the following checklist as a reference to confirm all requirements are met in your RFQ. The proposal shall be limited to no more than twenty (20) pages (NOT including required forms). Any responses exceeding twenty (20) pages, NOT including the required forms, will be considered non- responsive and not considered for award. Cover Letter (Refer to Section 2.1) Table of Contents (Refer to Section 2.2) QUALIFICATIONS Firm Qualifications (Refer to Section 2.3) Team Qualifications (Refer to Section 2.4) SIMILAR DESIGN-BUILD PROJECTS List any Similar Design-Build Projects you company has completed within the last five (5) years (Refer to Section 2.5) Intended Schedule with completion of work no later than May 15, 2022 (Refer to 2.6) Technical Approach for completing this Design Build project (Refer to 2.6) REFERENCES Reference Letters (Refer to Section 2.7) REQUIRED FORMS (Refer to Sections 2.8, 5) Contact Information Sheet – FORM A Addenda Acknowledgment – FORM B Sub-Consultant/Contractor List – FORM C Reference List – FORM D Proposers Disclosure – FORM E E-Verify – FORM F Notifications Affidavit – FORM G Proof of Insurance (Refer to Section 2.9), Page 8 Please be advised that this checklist should not be interpreted as a comprehensive list of all information required by this Solicitation from prospective Proposers. It simply serves as a reference or guide for the most significant documents to be included in the proposal and should be enhanced as deemed necessary. It is solely the Proposer’s responsibility to read and understand all requirements and adhere to all issued Addenda. RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 18 of 26 CONTACT INFORMATION SHEET Failure to fully complete and submit this Information Sheet may result in rejection of the proposal DUE DATE: Proposals are due on or before 2:00 PM Local Time on Thursday, January 27, 2022 Check Addenda for revised due dates before submitting your Proposal. Late Proposals will not be accepted. SOLICITATION NO.: RFQ #22-04 RELEASE DATE: Thursday, December 23, 2021 CONTACT: Don Wixon Procurement/Contracts Manager (772) 388-8231 dwixon@cityofsebastian.org SOLICITATION TITLE: DESIGN-BUILD Hangar C, Office Improvements Firm’s Name and “Doing Business As”, if applicable: Federal Tax Identification Number: Address: City: State: Zip Code: Telephone No: Fax No: E-Mail Address of Authorized Representative: MINIMUM REQUIREMENTS Firms that do not meet the minimum requirements as determined by the City, at its sole discretion, will be deemed non-responsive and not considered for award (refer to page 5, Section 1.2). By placing a checkmark next to each requirement, Proposer is confirming the requirement is met. Currently licensed in the State of Florida as a Professional Engineer in accordance with Section 471.023, Florida Statue; and Office within 150 miles of City Hall in which the work will be done; and A minimum of five (5) years’ experience in hangar construction; and Experienced and qualified team of professionals capable of performing the required services; and Insured and meeting insurance requirements applicable to perform the services PROPOSAL CERTIFICATION I certify that I have carefully examined the RFQ document and associated documents, including Addenda, accompanying or made a part of this solicitation. I further certify that all information contained in this proposal is truthful to the best of my knowledge and belief and that I am duly authorized to submit this proposal on behalf of the company named above and that the company is ready, willing, and able to perform if selected. ________________________________________________________________ Printed Name Title ________________________________________________________________ Signature Date The City reserves the right to reject any and all proposals, or to accept any proposal or portion thereof deemed to be in the best interest of the City, and to waive any non-substantial irregularities. FORM A RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 19 of 26 ADDENDA ACKNOWLEDGEMENT Proposer’s Name: Phone #: RFQ Title: Design-Build – Hangar C, Offices Improvements RFQF #: 22-04 Proposer shall indicate below all Addenda received. Acknowledgement confirms receipt and understanding of issued Addenda. Proposer understands that failure to acknowledge any addenda issued may cause their Proposal to be considered non-responsive. To confirm the number of addenda (if any), Proposer may contact the Procurement Division at (772) 388-8231. ADDENDDUM # DATE RECEIVED 1 2 3 4 5 6 7 8 9 10 No Addenda was received in connection with this solicitation. Signature: Title: Print Name: Date: Failure to fully complete, sign and submit this Form may result in rejection of the proposal FORM B RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 20 of 26 SUB-CONSULTANT/CONTRACTOR LIST Proposer’s Name: Phone #: RFQ Title: Design-Build – Hangar C, Office Improvements RFQ #: 22-04 NOTE: List all sub-contractors/consultants. If sub-consultants will not be used on this agreement, check the box below. Form must be submitted with your Proposal. Use additional sheets if necessary. The City’s selection of the Proposer will be based, in part, on the qualifications and capabilities of their defined sub-consultants, which acts as a substantial inducement and material consideration in the selection. Unilateral changes of sub-consultants anytime during the process, and after award, will not be authorized unless specifically approved in writing by the City. The City reserves the right to reject any Proposals if the Proposer names sub-consultants who have previously failed in the proper performance of an award, or failed to deliver on time contracts of a similar nature, or who is not in a position to perform under this award. Company Name Work To Be Performed Contact Person Telephone Number 1 2 3 4 5 6 I affirm that Sub-contractor/consultants will not be used to complete projects under this agreement. Signature: Title: Print Name: Date: Failure to fully complete, sign and submit this Form may result in rejection of the proposal FORM C RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 21 of 26 REFERENCE LIST Proposer’s Name: List a minimum of three (3) client references who can speak to the Proposer’s experience and performance, within the last five (5) years. The City will send Reference Check Surveys via email to the references provided. If the contact information is incorrect the Proposer will lose points awarded for this criterion. Reference #1 Company Name: Location (City, State): Contact Person: Contact Number: Email Address: Dates of Service: Services Provided: Reference #2 Company Name: Location (City, State): Contact Person: Contact Number: Email Address: Dates of Service: Services Provided: Reference #3 Company Name: Location (City, State): Contact Person: Contact Number: Email Address: Dates of Service: Services Provided: Failure to fully complete and submit this List may result in rejection of the proposal FORM D RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 22 of 26 PROPOSER’S DISCLOSURE FORM The undersigned certifies under oath the truth and correctness of all statements and all answers to questions made hereinafter. Additional sheets may be attached if required. Proposer’s Name: Address: Contact Person: Title: Phone No.: Email Address: Federal Identification No.: This Business is: ( ) An Individual ( ) A Partnership ( ) A Corporation Proposer’s License No., if applicable: *Attach certificate of status, competency, and/or state registration (1) Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional association within the last five (5) years? YES NO (2) Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO (3) Has your firm had against it, or filed any request for, equitable adjustment, contract claims, proposal protest, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO (4) Describe each affiliation or business relationship with an employee, board member, elected official(s) or an immediate family member of any such person of the City of Sebastian. If none, write NONE. _________________________________________________________________________________________________ ____________________________________________________________________________________________ (5) Describe ANY other affiliation or business relationship that may cause a conflict of interest. If none, write NONE. _________________________________________________________________________________________________ _________________________________________________________________________________________________ If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts or extended contract time involved. ************************************************************************************************************************I hereby certify that all statements made are true and I agree and understand that any misstatement or misrepresentation or falsification of facts shall be cause for forfeiture of rights for further consideration of this proposal for the City of Sebastian. Signature Date Failure to fully complete, sign and submit this Disclosure may result in rejection of the proposal FORM E RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 23 of 26 E-VERIFY ACKNOWLEDGMENT Effective January 1, 2021, public and private employers, contractors and subcontractors will be required to register with, and use the Employment Eligibility Verification System (E-Verify) to verify the work authorization status of all newly hired employees. The E-Verify system can be obtained at the U.S. Department of Homeland Security website: http://www/dhs.gov/E-Verify. “Contractor” means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration (also referred to as Vendor or Consultant). “Subcontractor” means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary, wages, or other remuneration (also referred to as Sub- Vendor or Sub-Consultant). Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security’s E-Verify System to verify the employment eligibility of:  All persons employed by Vendor/Consultant/Contractor during the term of the contract, (including assigned sub-vendors/sub-consultants/sub-contractors), to perform employment duties within Florida and any work in pursuant to the contract with the City. By entering into a contract with the City, the Vendor/Contractor/Consultant becomes obligated to comply with the provisions of Section 2. Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes, but is not limited to, utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of resulting contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. Any challenge to termination under this provision must be filed in the Circuit Court of Indian River County, Florida no later than 20 calendar days after the date of termination. If the resulting contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. I hereby acknowledge and agree that use of the U.S. Department of Homeland Security’s E-Verify System during the term of the contract is a condition of the resulting contract with the City of Sebastian. Company Name: Authorized Name: Title: Signature: Date: ************************************************************************************************************************ State of ____________________ County of ___________________ This instrument was acknowledged before me on __________________________. (Date) Notary Public Signature Failure to fully complete, sign and submit this Affidavit may result in rejection of the proposal [Notary Seal] FORM F RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 24 of 26 NOTIFICATIONS AFFIDAVIT I, , ___________________________________, (Print Authorized Name) (Title) of ____________________________________________________________________________ (Company Name) Affirm that I read and understand, as well as accept all requirements and regulations listed in sections 4.27 – 4.35 of the above referenced solicitation document to include the following notifications: • Conflict of Interest • No Lobbying • No Collusion • Immigration Laws • Drug-Free Workplace • Public Entity Crimes • Debarment and Suspension • Scrutinized Vendor • Performance Evaluation Signature: Date: ************************************************************************************************************************ State of ____________________ County of ___________________ The foregoing Affidavit was acknowledged before me on _______________________ (DATE). Notary Public Signature Failure to fully complete, sign and submit this Affidavit may result in rejection of the proposal FORM G [Notary Seal] RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 25 of 26 SOLICITATION INFORMATION FORM Please submit this form to assist us in learning more about how our solicitation opportunities are most often found. Company’s Name: Company Address: Phone No: Please tell us how you found out this Request for Qualifications was released/available (mark all that applies): Indian River Press Journal (TCPalm) DemandStar/Onvia City of Sebastian Web Site Other (please specify below) RFQ #22-04 DESIGN BUILD – HANGAR C, OFFICE IMPROVEMENTS Page 26 of 26 Request for Qualifications, #22-04 DESIGN-BUILD – HANGAR C, OFFICE IMPROVEMENTS SAMPLE OF CONCEPTUAL DESIGN FM449393-1 BACKGROUND – This project includes major remodeling to an existing 15,000SF metal building structure to create conditioned space for classrooms and offices. The building features 12,000SF of central hangar space for aircraft storage. The building currently has a 21’-8” wide x 88’ long bay that features conditioned office area; and another 21’8” x 88’ unconditioned storage bay to be converted to conditioned office space. Improvements to the unconditioned bay are to include: interior partitions; flooring; lighting; HVAC; modifications to the existing fire monitoring and suppression system; and additional windows plus additional features agreed to in the design This project has a budget of $70,000 that is subject to change based on the final design. The firm awarded the Design-Build contract will develop conceptual plans and budget estimates for review by the CITY and the 3rd party TENANT before moving forward with engineered final plans. The firm awarded the Design-Build contract is responsible for securing a building permit in compliance with City of Sebastian building codes as well as payment for all permit fees.