The URL can be used to link to this page

Home My WebLink AboutCSA #4 - 2021-2022 Action PlanCITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT Guardian Community Resource Management (CRM) Inc. 15000 Citrus Country Drive, Suite 331 Dade City, FL 22523 Work Authorization No: CSA-04(RFP 19-12) Protect Tice: CDBG Administration 2021W Action Plan IT IS AGREED to undertake the following work In accordance with the provisions of the Guardian CRM Inc., Master Agreement entitled CDBG Administration Services Dated December 1, 2019. Description of Assignment Guardian CRM Inc. will provide CDBG administration services for CDBG Entitlement funding. The work/pm)erd will include: 1. Contract Administration CDBG Contract Administration including full grant compliance of the 2021/22 CDBG Entitlement funding using the same list of services h the base contract for regular CDBG grant administration. 2. Vendoes Responsibility To provide the services as outlined in the agreement for CDBG administration. Description — 6tlmated Hours 4.1 4.2 -- _ 1. Priein Description Quantity Contracted Unit TOTALS _ Price Contract ment costs ionan Citlnduding 1 20.000.00 20,000.00 advertisement costa end City edmin male 5% 2. Deliverables Provided to the City (sur nva plans etc.) _ Deecriotl vantl Same as outlined in the agreement__ _ F Basic of CompertsatlonfPeriod of Services: The above referenced description for CSA # 4 will be performed for a flat fee in the amount of $20,000.00. _ '- AGREED: VEND CITY GF_$EBAS'fiAf� Date: l3 ?D `�/Jo// 1 nl Date. I E. Ceriir Z. usr n CRM Ins. City Manager /Aryqst�:��y� C ,�snetle lMlllems, MMC, City Clerk Approved to4Fomdral or Ralienmby the f S: Ma Atlomey v ,,I '*Ka,,I��..IIt�Oaa0�KrytNT��I'tfa�rl,I'I,I� t, 'S aW ve s Director Lisa Frazier City of Sebastian Community Development 1225 Main St. Sebastian, FL 32959 Dear Director Frazier: U.S. Depsrtment of Housing and Urban Development Jacksonville Field Of oo Chsdes Bwneft Federal Building 400 West Bay Sheet Suite 1015 Jacksonville, Florida 32202-4439 SUBJECT: FY21 Grant Agreement Transmittal Letter The Jacksonville Florida Field Office would like to thank you for your continued partnership in providing quality affordable housing, a suitable living environment, and expanding economic opportunities for low -and moderate -income persons through HUD programs. On Thursday, June 10, 2021, the Department published an interim final rule with a request for comments, titled: Requesting Affirmatively Furthering Fair Housing Definitions and Certifications (86 Fed Reg 30779). The effective date for the interim rule is July 31, 2021, and you are encouraged to review the interim rule in developing your programs. Enclosed are the Grant Agreements for the following programs: Community Development Block Grant Program (CDBG) $133,517 Total FY 2021 Award $133,517 Transmittal of these Grant Agreement/s does not constitute approval of the activities described in your Consolidated Plan. You are reminded that you, as grantee, are responsible for ensuring that all grant funds are used in accordance with all program requirements. An executed Grant Agreement is a legally binding agreement between the Department of Housing and Urban Development and City of Sebastian Community Development. To establish a Line of Credit for Fiscal Year 2021 grants, it will be necessary for your agency to sign, execute and return one (1) copy of the Grant Agreements. If there is a need to add or remove individuals authorized to access the Integrated Disbursement Information System (IDIS), please submit an IDIS Online Access Request Fort (HUD 27055). Also, please ensure the IDIS Online Access Request Form is notarized and returned to this office with your Grant Agreements. Additionally, if there is a need to establish or change the depository account where these funds are to be wired, a Direct Deposit Sign -Up form (SF-1199A) must be completed by your financial institution and returned to this office with a copy of a voided check. In accordance with the HOME regulations at 24 CFR 92.254(a)(5), a Participating Jurisdiction (PJ) must establish resale and/or recapture requirements that comply with the standards of the regulation. Furthermore, the resale and/or recapture requirements must be set HUD's ndmian Is to creme strong, suslalnable, Inclusive mmmanaits and quality, affordable homecforall. se A.d.gov espanol.had.gov forth in the Pl's Consolidated Plan. HUD must determine if the Pl's provisions comply with the requirements of the regulations and notify the PJ in writing of its determination. HUD has reviewed the City of Sebastian's resale and/or recapture provisions and has determined that the provisions included in the Plan complies with the requirements at 24 CFR 92.254(a)(5). If applicable, please note the special condition in your CDBG Funding Approval/Agmement. You are reminded that certain activities are subject to the provisions of 24 CFR Part 58 (Environmental Review Procedures). Funds for such activities may not be obligated or expended until HUD has approved the release of funds in writing. A request for release of funds (RROF) must be accompanied by an environmental certification, and until the RROF is approved and notification is received, no HUD funds should be committed. If the project or activity is exempt per 24 CFR 58.34 or categorically excluded (except in extraordinary circumstances), no RROF is required. Please execute two (2) copies of the CDBG Funding Approval/Agreements with electronic signatum/s. In response to COV1D-19, HUD authorizes you to electronically execute the grant agmement/s with your electronic signature. Return one (1) of each of the agreements to this office to the attention of Lisa A. Hill, Director, Community Planning and Development. Please ensure the Chief Elected Official and/or authorized designee electronically signs the CDBG grant agreement in the box directly across from the HUD CPD Director's signature. The CDBG Funding Approval/Agreement should not be electronically signed in box 12c. Maintain a copy of each of the agmement/s with your original signamre/s on site in your program files. For additional information and guidance on grant -based accounting, please refer to the HUD Exchange at: httns•//www hudeahanLe info/mmace-a-nrogram/erant-based-accounting/. HUD congratulates the City of Sebastian on its grant award, and we look forward to assisting you in accomplishing your programs goals. If you have any questions or need further information of assistance, please contact Shelena Hawkins, CPD Representative at (904) 208- 6078 or Shelena.F.Hawkins a hud.eov. Sincerely LISA awarmi�.s.a Lisa IIW, UlreCmr, Office of Community Planning and Development Enclosures: FY2021 CDBG Grant Agreements and Special Conditions On" SEIld �T�I HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meetina Date: February 23, 2022 Aaenda Item Title: Approve Grant Administration Services from Guardian CRM, Inc. for CDBG Entitlement funding for Annual Action Plan FY 2021/2022. Recommendation: The Community Development Department recommends that the Council APPROVE GUARDIAN CRM, INC. Consultant Service Agreement (CSA) #4 for FY 2021/2022 grant administration services. Backaround: The City of Sebastian received notification of Fiscal Year (FY) 2021 allocations for the CDBG program through the Office of Community Planning and Developments (CPD) formula programs in the amount of $133,517 (Attached). The City of Sebastian Community Development Department presented the FY 2021/2022 Annual Action Plan in June 2021 to the City Council identifying the third programmatic year specific objectives and outcomes under the CDBG annual entitlement funds. The allocated funding will be incorporated into the established Home Repair/Rehabilitation program for Veterans, Elderly and the Disabled. The services provided under CSA #4 will be the same list of services in the CDBG Administration Services Agreement (RFP 19-12). CDBG federal guidelines require that administration services do not exceed 20% of the allocated amount. Consultant will be required to submit detailed invoicing to show amount of hours used to provide services to the City based on the hourly rates submitted in response to RFP 19-12. If Agenda Item Requires Expenditure of Funds: Budgeted Amount: $26,703.40 Total Cost: $20,000.00 Funds to Be Utilized for Appropriation: CDBG Entitlement Attachments: 1. CSA #4— Guardian CRM, Inc. 2. Award Letters of CDBG funding Administrative Services Depart evie City Attorney Review: Procurement Division Rev ew, if pficab n//A City Manager Autholr'azation: A// Date: 7/1!/